[Federal Register Volume 64, Number 131 (Friday, July 9, 1999)]
[Notices]
[Pages 37152-37167]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-17447]


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OVERSEAS PRIVATE INVESTMENT CORPORATION


Privacy Act of 1974; Revisions to Systems of Records

AGENCY: Overseas Private Investment Corporation.

ACTION: Notice of thirteen deleted Privacy Act systems of records, 
eleven revised systems, and nine new systems.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended (5 U.S.C. 552a), the Overseas Private Investment 
Corporation (OPIC) has conducted a comprehensive review of the 
Corporation's Privacy Act systems of records and is publishing the 
resulting revisions and its twenty systems of records in their 
entirety. OPIC is deleting from its inventory of systems of records 
thirteen record systems that are either covered by government-wide or 
other departmental records systems, or that are obsolete because the 
information contained in the systems is no longer collected, maintained 
or retrieved by personal identifier. OPIC also is providing notice of 
revisions to eleven existing systems of records and establishing nine 
new systems of records.
    OPIC is re-numbering its entire inventory of systems of records as 
follows:
    OPIC-1 was previously Applicants (General). It now becomes Leave 
Sharing Records.
    OPIC-2 was previously Applicants (General Counsel). It now becomes 
Permanent Duty Relocation Files.

[[Page 37153]]

    OPIC-3 was previously Attendance and Leave Records. It now becomes 
Employee Security Badges.
    OPIC-4 was previously Awards. It now becomes Employee Exit Forms.
    OPIC-5 is renamed Biographies of Employees from the former 
Biographies of Key Employees and Board Members.
    OPIC-6 was previously Compensation. It now becomes Controlled 
Correspondence.
    OPIC-7 is renamed Employee Relations Files from the former Conduct 
and Discipline.
    OPIC-8 was previously Conflicts of Interest. It now becomes 
Telephone Call Records.
    OPIC-9 is renamed Employee Health Insurance--Temporary Continuation 
of Coverage from the former Employee Health and Life Insurance.
    OPIC-10 was previously Employment (Excepted Positions). It now 
becomes Transportation Subsidy Files.
    OPIC-11 was previously Evaluations. It now becomes Freedom of 
Information (FOIA) Requests and Appeals.
    OPIC-12 remains Photographs.
    OPIC-13 was previously Placement of Handicapped Individuals. It now 
becomes Contractor Files.
    OPIC-14 was previously Position Classification. It now becomes 
Retirement.
    OPIC-15 was previously Recruitment. It now becomes Personnel 
Security Investigations.
    OPIC-16 was previously Retirement. It now becomes Security 
Violations.
    OPIC-17 was previously Security and Investigations. It now becomes 
Travel Documents.
    OPIC-18 was previously Security Violations. It now becomes 
Directors (Current and Former).
    OPIC-19 was previously Travel Advances. It now becomes Employees' 
Payroll Records.
    OPIC-20 was previously Travel Obligations. It now becomes Employee 
Biography, Skills and Interest Inventory.
    OPIC-21 was previously Directors (Current). It is now deleted and 
the system is revised and re-numbered as new OPIC-18, Directors 
(Current and Former).
    OPIC-22 was previously Directors (Former). It is now deleted and 
the system is revised and re-numbered as new OPIC-18, Directors 
(Current and Former).
    OPIC-23 was previously Employees' Payroll Records. It is now 
deleted and the system is revised and re-numbered as new OPIC-19, 
Employees' Payroll Records.
    OPIC-24 was previously Employee Biography, Skills and Interest 
Inventory. It is now deleted and the system is revised and re-numbered 
as new OPIC-20, Employee Biography, Skills and Interest Inventory.

DATES: The revised and proposed new systems will be effective without 
further notice on August 18, 1999, unless comments are received which 
result in a contrary determination.

ADDRESSES: Written comments on the new systems of records may be 
addressed and mailed or hand-delivered to Jean Strasser, Management 
Services, Overseas Private Investment Corporation, 1100 New York 
Avenue, NW, Washington, DC 20527. Faxes may be sent to Jean Strasser at 
(202) 842-8413. Submit electronic comments to [email protected].

FOR FURTHER INFORMATION CONTACT: Jean Strasser, Management Services, 
Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527, telephone (202)336-8670.

SUPPLEMENTARY INFORMATION: After reviewing the Corporation's Privacy 
Act systems of records, thirteen record systems were identified for 
deletion. Of the thirteen record systems identified for deletion, ten 
record systems are covered by other governmental or departmental record 
systems, and three are obsolete because the information contained in 
the systems is no longer collected, maintained or retrieved by personal 
identifier. As noted in the summary section, OPIC is re-numbering its 
entire inventory of systems of records. The records being deleted are 
listed as follows by their old system numbers:

I. Deletions: Obsolete and Duplicative Systems of Records.

OPIC-1

    Applicants (General). Covered by Office of Personnel Management 
OPM/GOVT-5.

OPIC-2

    Applicants (General Counsel). Covered by Office of Personnel 
Management OPM/GOVT-5.

OPIC-3

    Attendance and Leave Records. Substantially overlaps with the 
revised Overseas Private Investment Corporation OPIC-19, Employees' 
Payroll Records, and has been combined with this system of records.

OPIC-4

    Awards. Covered by Office of Personnel Management OPM/GOVT-2.

OPIC-6

    Compensation. Records relating to denials of within grade increases 
and pay adjustments for administratively determined employees are 
covered by Office of Personnel Management OPM/GOVT-1. Appeals of 
denials of within grade increases are covered by the revised Overseas 
Private Investment Corporation OPIC-7, Employee Relations Files.

OPIC-8

    Conflicts of Interest. Covered by Office of Government Ethics OGE/
GOVT-1 and OGE/GOVT-2.

OPIC-10

    Employment (Excepted Positions). No longer maintained.

OPIC-11

    Evaluations. Covered by Office of Personnel Management OPM/GOVT-2.

OPIC-13

    Placement of Handicapped Individuals. Covered by Office of 
Personnel Management OPM/GOVT-7.

OPIC-14

    Position Classification. No longer maintained.

OPIC-15

    Recruitment. No longer maintained.

OPIC-19

    Travel Advances. Substantially overlaps with the revised Overseas 
Private Investment Corporation OPIC-17, Travel Documents, and has been 
combined with this system of records.
OPIC-22
    Directors (Former). Substantially overlaps with the revised 
Overseas Private Investment Corporation OPIC-18, Directors (Current and 
Former), and has been combined with this system of records.

II. Revised Systems of Records

    OPIC is republishing eleven of its Privacy Act systems of records 
with certain changes, additions, and deletions. Where appropriate, 
system record names have been updated to reflect the current name of 
the system, as well as changes and updates to content, routine uses and 
safeguards. Addresses have been changed throughout to reflect the 
Corporation's current location and organizational structure. Minor 
stylistic changes have been made to provide a more consistent format 
throughout. OPIC's entire inventory of systems of records has been re-
numbered, as outlined in the

[[Page 37154]]

summary section. The revised systems below are published with their new 
system numbers.
OPIC-5

SYSTEM MAME:
    Biographies of Employees.

SECURITY CLASSIFICATION:
    None.

System location:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees of the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    General biographies and press releases based on biographies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records 
Management by Agency Heads.

PURPOSE(S):
    These records are used to supply OPIC employees, the communications 
media, clients, and other OPIC stakeholders with pertinent background 
information on employees of the Corporation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) for press releases to local, national and international 
communications media in connection with publicizing the role of the 
Corporation in furthering the development assistance objectives of the 
U.S.; (ii) as communication material at OPIC-hosted and external 
conferences and speaking engagements where employees participate as 
representatives of the Corporation; (iii) to provide background on new 
employees, along with their photographs, to current employees of the 
Corporation via the Corporate Intranet site; (iv) to provide 
biographies of executives to the public via the Corporation's Internet 
web site at www.opic.gov; and (v) to assist corporate managers and 
executives as information for resource planning and utilization 
decisions and the exercise of supervisory responsibilities.

DISCLOSURE TO CONSUMER REPORTING agencies:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE system:
STORAGE:
    Records are stored in file folders in each OPIC department and on 
departmental computer network drives. Biographies of executives and key 
employees may also be kept on the Corporation's Inter/Intranet web 
server and may be accessible to OPIC employees (Intranet) and the 
public (Internet).

RETRIEVABILITY:
    Hard copy files are indexed alphabetically by surname. Electronic 
records are retrievable by file name, which includes employee name or 
initials, and through electronic word searches.

SAFEGUARDS:
    Original hard copy files are stored in file cabinets in staff 
offices and in a central location in OPIC's Investment Development 
Department. Individual staff members have authentication passwords to 
access the computer network drive for their respective department and 
to access OPIC's Intranet; staff are electronically restricted from 
accessing the files of another department unless otherwise authorized. 
OPIC's web server is protected by standard firewall and Internet 
security measures.

RETENTION AND DISPOSAL:
    Records are updated as needed and retained as long as the 
individual is employed by the Corporation. Hard copy biographies are 
disposed of by shredding, and electronic copies are disposed of by 
deleting files.

SYSTEM MANAGER(S) AND ADDRESS:
    Managing Director, Administration, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained, staff of the hiring 
department based on interviews with the subject employees, or 
information contained in the official personnel folder.

Exemptions claimed for the system:
    None.
OPIC-7

SYSTEM NAME:
    Employee Relations Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

Categories of individuals covered by the system:
    Current and former employees of the Corporation (excluding personal 
services contractors) who: (a) Are the subject of a disciplinary or 
adverse action or a within-grade increase denial or reconsideration; or 
(b) initiate a grievance, internal agency appeal, or administrative 
appeal.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains a variety of records relating to formal and 
informal actions based on conduct or performance; grievances filed 
under the negotiated or administrative grievance procedures; position 
classification appeals; and miscellaneous related inquires and 
complaints. The records may include information such as case number; 
employment history; copies of notices of proposed actions and 
decisions; materials relied on by the Corporation to support the 
proposed action; statements of witnesses; employee responses or 
appeals; transcripts; and third-party agency decisions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 33, 71, 73, 75, and 77; 5 CFR 315, 531, 532, 715, 731, 
735, 752, and 771.

PURPOSE(S):
    These records are used to document management actions and decisions 
concerning adverse personnel actions and employee grievances, appeals 
and complaints.

[[Page 37155]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to provide information to officials of labor organizations 
recognized under 5 U.S.C. 71 when relevant and necessary to their 
duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions; (ii) where there 
is an indication of a violation or potential violation of a statute, 
regulation, rule, or order, to refer records to the appropriate 
Federal, state, or local agency responsible for investigating or 
prosecuting a violation or for enforcing or implementing the statute, 
rule, regulation or order; (iii) to provide information to those 
sources from which additional information is requested in order to 
process personnel actions, to the extent necessary to identify the 
individual, inform the source or the purpose(s) of the request, and to 
identify the type of information requested; (iv) to provide information 
to a Federal agency, in response to its request in connection with the 
hiring or retention of an employee, the issuance of a security 
clearance, or the conducting of a security or suitability investigation 
of an individual, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the hiring or 
retention of an employee, or the issuance of a security clearance; (v) 
to provide information to an administrative body or court in any 
administrative or legal proceeding to which the Corporation is a party; 
(vi) to provide information to officials of the Merit Systems 
Protection Board, including the Office of the Special Counsel, when 
requested in connection with appeals, special studies of the civil 
service and other merit systems, review of OPM rules and regulations, 
investigations of alleged or possible prohibited personnel practices, 
and such other functions, e.g., as promulgated in 5 U.S.C. 1205, or as 
may be authorized by law; (vii) to provide information to the Equal 
Employment Opportunity Commission (EEOC) when requested in connection 
with investigations into alleged or possible discrimination practices 
in the Federal sector, examination of Federal affirmative employment 
programs, compliance by Federal agencies with applicable laws and 
regulations, or other functions vested in the Commission by applicable 
law; (viii) to provide information to the Federal Labor Relations 
Authority or its General Counsel when requested in connection with 
investigations of allegations of unfair labor practices or matters 
before the Federal Service Impasses Panel; and (ix) to provide 
information to other Federal agencies needed for the performance of 
their official duties related to reconciling or reconstructing data 
files, in relating to personnel actions. In each of these cases, OPIC 
will determine whether disclosure of the records is compatible with the 
purpose for which the records were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in hard copy in file folders.

RETRIEVABILITY:
    Records are indexed chronologically with the surname indicated on 
the file tab.

SAFEGUARDS:
    Hard copy files are stored in a locked office, access to which is 
restricted to Human Resources Management staff.

RETENTION AND DISPOSAL:
    Records created in conjunction with an adverse or disciplinary 
action are retained for four years after the case is closed. Labor 
management issues such as labor arbitration or negotiated grievances 
are retained for five years after the case is closed. Other records are 
retained for one to three years based on Federal records disposition 
schedules. Hard copy records are disposed of by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Subject employee, supervisors, Human Resources Management staff, 
EEO Director, Union Officials, EEO Contract Investigators, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, and 
the Federal Labor Relations Authority.

Exemptions claimed for the system:
    None.
OPIC-9

SYSTEM NAME:
    Employee Health Insurance--Temporary Continuation of Coverage.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Recently separated employees and current/former employees' former 
spouses and/or eligible children (excluding personal services 
contractors).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records may include (i) copies of correspondence notifying 
applicants of their eligibility for temporary continuation of coverage; 
(ii) copies of election forms for temporary continuation of coverage; 
and (iii) tracking sheets containing applicant's name, date of 
separation, eligibility status, dependents' status, dates of 
correspondence, and dates forwarded to providers for processing.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records 
Management by Agency Heads.

PURPOSE(S):
    These records are used to record and track eligibility of temporary 
continuation of coverage and possible subsequent enrollment in 
government-wide or OPIC health insurance plans.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to inform former employees and current/former employees' 
former spouses and/or eligible children of temporary continuation of 
health insurance coverage; and (ii) to provide proof that these 
individuals received notification of temporary continuation of coverage 
opportunities.

[[Page 37156]]

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in file folders in file cabinets.

RETRIEVABILITY:
    Filed by category of insurance with information indexed therein 
alphabetically by surname.

SAFEGUARDS:
    Files are stored in a locked metal file cabinet. The doors to 
OPIC's office in which these cabinets are located are locked outside of 
business hours or anytime the office is not staffed.

RETENTION AND DISPOSAL:
    The records are retained for three years following the employee's 
separation or date of enrollment. They are disposed of by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Applicants for temporary continuation of health insurance coverage 
and OPIC Human Resources Management staff.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-12

SYSTEM NAME:
    Photographs.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees of the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains (i) portrait shots (head and shoulders) and (ii) candid 
shots of individuals taken while performing official functions or while 
involved in OPIC-sponsored activities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records 
Management by Agency Heads.

PURPOSE(S):
    Photographs are used as internal and external communication devices 
to publicize the Corporation's mission and activities and to recognize 
the individuals who carry out those activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Portrait shots are used (i) in releases to local, national and 
international communications media (a) upon the individual's 
appointment to the Corporation, and (b) when the individual makes an 
official appearance; (ii) as communication material at OPIC-hosted and 
external conferences and speaking engagements where employees 
participate as representatives of the Corporation; (iii) as a data 
source for introducing new employees to the Corporation via the 
Corporate Intranet; and (iv) to provide biographies of executives to 
the public via the Corporation's Internet web site at www.opic.gov. The 
photograph may be combined with or used as a supplement to biographies 
(see OPIC-5). Candid shots are used in (i) releases to the above-
mentioned media in connection with publicizing the Corporation's 
mission and activities; and (ii) in the Corporation's publications.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Photographs are imaged electronically and stored on the 
Corporation's computer network and/or Inter/Intranet web server, and 
stored in hard copy files in each OPIC department.

RETRIEVABILITY:
    Electronic images are retrievable by file name, which includes 
employee name or initials, through electronic word searches, or by 
cross-indexing in a database by surname. Hard copy files are indexed 
alphabetically by surname. Records are accessible by current OPIC 
personnel only.

SAFEGUARDS:
    Hard copy files are stored in file cabinets in staff offices which 
are locked during non-business hours. Individual staff members have 
authentication passwords to access the computer network drive for their 
respective department and to access OPIC's Intranet; staff are 
electronically restricted from accessing the files of another 
department. OPIC's web server is protected by standard firewall and 
Internet security measures. Only employees authorized to update the 
Inter/Intranet server have the electronic access to make changes.

RETENTION AND DISPOSAL:
    Records are updated as needed and retained as long as the 
individual is employed by the Corporation. Hard copy photographs are 
disposed of by shredding, or by returning to the individual. Electronic 
copies are disposed of by deleting files from the OPIC network.

SYSTEM MANAGER(S) AND ADDRESS:
    Managing Director, Administration, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION pROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Photographs are taken by employees or agents of the Corporation. 
Except for photographs of executive staff, the decision concerning 
inclusion of photographs into the Corporation's

[[Page 37157]]

system of records is voluntary and at the discretion of the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-14

SYSTEM NAME:
    Retirement.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees who have retired from the Corporation (excluding personal 
services contractors).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of SF-2809, SF-2817, retirement application package, 
retirement estimates, election forms to carry OPIC benefits into 
retirement, and copies of correspondence from U.S. Office of Personnel 
Management (OPM) or carriers for OPIC health or life insurance or 
benefits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8301 et seq., Retirement; 5 U.S.C. 301, Departmental 
Regulations; 44 U.S.C. 3101, Records Management by Agency Heads; and 5 
CFR Part 831, Retirement.

PURPOSE(S):
    These records are used in the general administration of the 
Corporation's insurance programs upon election by a retiring OPIC 
employee, and to facilitate retirement processing by OPM.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to forward copies of records to the retiree, 
beneficiaries, OPM, and the life insurance company for those retirees 
who carry OPIC's term life insurance into retirement; and (ii) to 
forward copies to the OPIC health insurance provider for those retirees 
who carry OPIC's health insurance policy into retirement.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Retirement records are stored in file folders in file cabinets.

RETRIEVABILITY:
    Files are indexed alphabetically by surname.

SAFEGUARDS:
    Files are stored in a locked metal file cabinet. The doors to 
OPIC's office in which these cabinets are located are locked outside of 
business hours or anytime the office is not staffed.

RETENTION AND DISPOSAL:
    Records are retained indefinitely or for one year following the 
death of a retiree or claim made by beneficiaries. Records are disposed 
of by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION pROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD aCCESS pROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Retirees on whom the records are maintained, OPIC, OPM, or carriers 
of OPIC insurance benefits.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-15

SYSTEM NAME:
    Personnel Security Investigations.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Corporation, including 
personnel services contractors and other contractors, who are being or 
have been investigated and cleared for access to data classified for 
national security reasons, for access to automated information systems, 
and/or for access to OPIC premises outside of business hours.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains an index which is an automated system for 
identifying the individuals above listing the status and types of 
investigations, the dates of clearance and level of clearances, and 
contacts related to the request for the investigations, results of the 
investigation, and clearance approvals for access to classified 
national security information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3301, Examination, Selection and Placement; 5 CFR Part 
732; and E.O. 10450, Clearance for Federal Employment, as amended.

PURPOSE(S):
    These records are used to determine the suitability, eligibility 
and/or qualifications of employees for initial and/or continued 
employment in the Corporation, and for employment in sensitive 
positions involving access to classified information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) by OPIC human resource and security managers to check the 
status of security clearances, dates of completion of security 
background investigations, and as a record of clearance levels 
received; and (ii) by other Federal agencies who have a job offer 
pending for individuals covered by the system or who may need to clear 
an OPIC employee for access to classified information controlled by 
that agency.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated data is stored on the Corporation's computer network.

RETRIEVABILITY:
    All data is retrieved only by authorized OPIC staff by searching 
under the employee's name.

SAFEGUARDS:
    Information contained in the system is safeguarded and protected 
through assignment to authorized users of passwords to access the 
automated data.

[[Page 37158]]

RETENTION AND DISPOSAL:
    Files are retained for one year following clearance, and are 
deleted electronically after that time.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION pROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained and Federal agencies 
conducting background investigations under agreements with OPIC.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-16

sYSTEM NAME:
    Security Violations.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Corporation who have been 
investigated for alleged security violations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters of notice of alleged security violations containing the 
facts and circumstances surrounding the alleged violations, listing the 
personnel involved, and describing the findings and recommendations for 
or against remedial, administrative or disciplinary actions. Documents 
reflecting results of investigations involving sensitive or classified 
information that allegedly has been compromised through loss, 
unauthorized disclosure, improper handling or transmission, or failure 
to safeguard. Information developed by the security officer 
investigating the alleged violation may include interviews with the 
individual(s) involved in the alleged violation; witnesses to or having 
knowledge of the alleged violation; co-workers and supervisor; sworn 
statements; depositions; photographs or sketches of the area or 
equipment involved in the alleged violation; and office security 
procedures or instructions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records 
Management by Agency Heads.

PURPOSE(s):
    These records are used to ensure proper handling of national 
security information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) by OPIC management as information to track security 
violations, and (ii) as documentation for agency administrative, 
disciplinary, criminal, or other actions against employees.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Records are stored in file folders in a file cabinet.

Retrievability:
     Files are indexed alphabetically by surname.

Safeguards:
    Files are stored in a file cabinet in a locked office. Only OPIC 
security staff have access to the office.

Retention and disposal:
     Records are retained for one year and disposed of by shredding.

System manager(s) and address:
     Manager, Contract and Administrative Services, Overseas Private 
Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

Notification Procedure:
     Requests by individuals concerning the existence of a record may 
be submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

Record Access Procedures:
     Same as above.

Contesting Record Procedures:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

Record source categories:
    OPIC security staff and individuals interviewed by OPIC security 
staff, including the individuals on whom the records are maintained.

Exemptions claimed for the system:
     None.
OPIC-17

System name:
     Travel Documents.

Security classification:
     None.

System location:
     Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

Categories of individuals covered by the system:
     Current and former employees of the Corporation, Board members, 
and certain invitees to OPIC.

Categories of records in the system:
     Travel records pertaining to reimbursements or payments, 
consisting of: Copies of travel orders; travel vouchers; receipts; 
transportation requests; hotel reservations/statements and all 
supporting papers relating to official travel of OPIC employees or 
others authorized to travel by law; and statements from travel carriers 
or providers.

Authority for maintenance of the system:
     5 U.S.C. 5701 et seq., Travel, Transportation and Subsistence; 5 
U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records 
Management by Agency Heads; The Budget and Accounting Act of 1921; The 
Accounting and Auditing Act of 1950; and Federal Travel Regulations, 41 
CFR part 301-304.

Purpose(s):
     These records are used for internal management and control, and 
also to authorize travel and reimbursement of expenses incurred. Used 
to maintain a record of official agency travel and associated expenses, 
and for payment purposes to vendors.

[[Page 37159]]

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
     Used (i) by OPIC personnel to monitor progress, verify order, 
assure delivery and travel reimbursement payments to employees; and 
(ii) by outside auditors to audit overseas travel vouchers.

Disclosure to consumer reporting agencies:
     None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Records are stored in hard copy in file folders.

Retrievability:
     Files are indexed alphabetically by surname.

Safeguards:
     Files are stored in file cabinets in OPIC's accounting office. 
This office is accessible to authorized personnel only.

Retention and disposal:
     Records are retained for six years and three months after the 
close of the fiscal year to which they pertain. Disposed of by 
shredding.

System manager(s) and address:
     Director, Financial Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

Notification Procedure:
     Requests by individuals concerning the existence of a record may 
be submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

Record Access Procedures:
     Same as above.

Contesting Record Procedures:
     Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

Record source categories:
     Individuals on whom the records are maintained and staff members 
who assist in preparation of official travel.

Exemptions claimed for the system:
     None.
OPIC-18

System name:
     Directors (Current and Former).

Security classification:
     None.

System location:
     Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

Categories of individuals covered by the system:
     Private and public sector members of OPIC's Board of Directors, 
both current and former. Categories of records in the system: Contains 
(i) biographies of Board members; (ii) photographs of Board members; 
(iii) notices of commission dates or other types of appointment 
notices; (iv) copies of Federal Register notices relating to members; 
and (v) resignation notices.

Authority for maintenance of the system:
     5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, 
Records Management by Agency Heads.

Purpose(s):
     These records are used to track appointments to the Corporation's 
Board of Directors, and to maintain biographical information on Board 
Members to share among the groups identified under routine uses.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
     Used to distribute to the general public, communications media, 
the Board of Directors, and employees of the Corporation general 
biographical information on Board Members.

Disclosure to consumer reporting agencies:
     None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
     Records are stored in file folders. Biographies of Board Members 
may be kept on the Corporation's Internet web server and made available 
to the public at www.opic.gov.

Retrievability:
     Hard copy files are indexed alphabetically by surname. Electronic 
files are maintained on the Corporations computer network.

Safeguards:
     Access to records is limited to OPIC employees who have an 
official need for the records. Internal procedures governing the use, 
transfer, and photocopying of the records have been established. 
Records in the system are maintained in a file cabinet located in the 
Corporate Secretary's Office. The office is locked each evening. 
Electronic records are protected from unauthorized access through 
password identification procedures and other system-based protection 
methods.

Retention and disposal:
     Records are retained permanently.

System manager(s) and address:
     Corporate Secretary, Overseas Private Investment Corporation, 1100 
New York Avenue, NW, Washington, DC 20527.

Notification Procedure:
     Requests by individuals concerning the existence of a record may 
be submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

Record Access Procedures:
     Same as above.

Contesting Record Procedures:
     Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

Record source categories:
     Individuals on whom the records are maintained.

Exemptions claimed for the system:
     None.
OPIC-19

System name:
     Employees' Payroll Records.

Security classification:
     None.

SYSTEM LOCATION:
     a. Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW Washington, DC 20527; b. U.S. 
Bureau of Reclamation Administration Service Center Payroll Operations 
Division, Mail Stop D-2600 7301 West Mansfield Avenue Lakewood, CO 
80235-2230; and c. For Retired Personnel Files: National Archives and 
Records Administration, National Personnel Records Center (Civilian 
Personnel Records Center), 111 Winnebago Street, St. Louis, MO 63118.

[[Page 37160]]

Categories of individuals covered by the system:
     Current and former employees of the Corporation.

Categories of records in the system:
     The Corporation's system consists of four files. Official 
personnel files held by the Corporation are governed by the U.S. Office 
of Personnel Management (OPM) regulations found in parts 293 and 297 of 
Title 5 of the Code of Federal Regulations (CFR) and are covered by 
OPM's government-wide system of records, OPM/GOVT-1. The four 
categories of Corporation files are described below: a. Official 
personnel file--This file consists of the employees' Standard Form 50's 
and copies of benefits election forms. This is a hard copy file. b. 
Service history file--These records contain name, Social Security 
number, birth date, effective date, nature of action, pay plan, grade 
and salary related to personnel actions for OPIC service prior to July 
7, 1996. These are electronic records. c. Payroll file--This system 
consists of documents related to employees' pay and related payroll 
deductions that are not properly filed in the official personnel file. 
These files may contain copies of income tax forms, savings bond 
elections, net deposits and allotments, union dues elections, 
Corporation benefits elections, danger pay requests, and legal process 
related to garnishments. This is a hard copy file. d. Time and 
attendance reports--This system consists of credit hour records, 
biweekly summaries of hours worked and leave taken, flextime records, 
leave applications, authorized premium pay, corrections of the 
foregoing, and annual audit summaries of leave usage. This information 
is maintained in an automated system, in supporting paper 
documentation, and on microfiche.

Authority for maintenance of the system:
     E.O. 12107, Civil Service Commission and Labor-Management 
Relations in the Federal Service; 5 CFR 293, Personnel Records; and 5 
CFR part 297, Privacy Procedures for Personnel Records.

Purpose(s):
     These records are used to establish and maintain employee 
qualifications, benefits and pay.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
     Used (i) to document proper payment and benefits related to 
employment; and (ii) to transmit information directly to the Denver 
Administrative Services Center, U.S. Bureau of Reclamation, U.S. 
Department of Interior, which in turn transmits them to the following: 
(a) To the Treasury Department for payroll purposes; (b) to the 
Treasury Department for issuance of savings bonds; (c) to the U.S. 
Office of Personnel Management for retirement, health and life 
insurance purposes, and to carry out the Corporation's government-wide 
personnel management functions; (d) to the National Finance Center, 
U.S. Department of Agriculture for the Thrift Savings Plan and 
Temporary Continuation of Coverage; (e) to the Social Security 
Administration for compliance with the Federal Insurance Compensation 
Act; (f) to the Internal Revenue Service for taxable earnings and 
withholding purposes; (g) to the Combined Federal Campaign for 
charitable contribution purposes; (h) to the American Federal of 
Government Employees for union dues; (i) to state and local government 
tax entities for income tax purposes; (j) to the Attorney General of 
the United States or an authorized representative in connection with 
litigation, law enforcement, or other matters under the direct 
jurisdiction of the Department of Justice, or carried out as a legal 
representative of the Executive Branch agencies; (k) to the Internal 
Revenue Service for audit and inspection and investigation purposes; 
(l) for employment verifications as authorized in writing by current or 
former employees; (m) to judgment holders for the purposes of 
garnishment; (n) to arbitrators pursuant to a negotiated labor 
agreement or to Equal Employment Opportunity investigators authorized 
to hear or investigate employee grievances or complaints of 
discrimination; and (o) to Congressional offices in response to 
inquiries from Congressional offices made at the request of individuals 
to whom the record pertains. These records may also be provided to an 
administrative body or court in any administrative or legal proceeding 
to which the Corporation is a party.

Disclosure to consumer reporting agencies:
     No disclosure to consumer reporting agencies is made from these 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Official personnel files, payroll files, and time and attendance 
reports are kept in file folders. Service history files prior to July 
7, 1996, are maintained in an automated system.

Retrievability:
     Official personnel files and payroll files are filed 
alphabetically by surname. Time and attendance reports are filed by 
date, type of report, and then by surname. Service history files are 
retrieved from the automated system by surname or Social Security 
number.

Safeguards:
     All manual records are stored in a key-locked metal file cabinet. 
The doors to OPIC's offices in which these cabinets are located are 
locked outside of business hours or anytime the office is not staffed. 
Access to the service history files requires a user identification 
number and password.

Retention and disposal:
     (i) The official personnel file is retained until the end of the 
first thirty days following the date of the individual's separation 
from the Corporation if the individual is not thereafter employed by a 
Federal agency, or temporarily retained with authorization by the 
Office of Personnel Management in the event of a claim or 
administrative action. After the thirty days, records are sent to the 
National Archives and Records Administration, National Personnel 
Records Center, 111 Winnebago Street, St. Louis, Missouri. However, if 
following the separation from the Corporation, the individual is 
employed by a Federal agency, records are maintained until that Federal 
agency requests said records from the Corporation; (ii) Service history 
records are kept for three years following an employee's separation; 
(iii) Payroll records of the Corporation are maintained for four 
calendar years following the year in which the employee separates; and 
(iv) Time and attendance reports are maintained for six years after the 
year of the employee's separation. System manager(s) and address: 
Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Ave., NW., Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
     Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for

[[Page 37161]]

amendments to records and requests for review of a refusal to amend a 
record must comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained and OPIC employees 
acting in their official capacities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-20

SYSTEM NAME:
    Employee Biography, Skills and Interest Inventory.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW., 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees of the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records may contain information about the individual's name, 
current position, primary duties, previous positions, post-secondary 
education, professional certification, specialized training, country 
and regional knowledge, industry knowledge, computer skills, special 
skills (e.g., CPR, financial modeling), interest in other departments, 
job functional interests, foreign language proficiency, and other 
similar information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records 
Management by Agency Heads.

PURPOSE(s):
    These records are used to identify employees' skills and interest 
related to agency activities and special projects, and to establish 
biographies that reflect employees' relevant experience and training, 
to encourage awareness throughout OPIC of employees' skills and 
interests and thereby increase opportunities for broader assignments 
and support career development.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to provide background information about OPIC staff to 
other OPIC staff members; (ii) to identify staff members with desired 
skills or expertise (e.g., language proficiency); (iii) to determine 
individual staff member's interest in the programs and activities of 
other OPIC departments; and (iv) to determine the feasibility of 
special temporary assignments.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    Information is input electronically by each OPIC staff member onto 
an electronic form. Information is stored in an electronic database and 
biographies and skill set information can be accessed by OPIC staff 
members by searching available form fields (e.g., name, industry 
knowledge, computer skills) through OPIC's Intranet. Staff interest 
information and individual profiles are accessed by Human Resources 
Management staff who may, in turn, share this information with OPIC 
managers for work-related needs. Information is retained on-line 
throughout a staff member's tenure at OPIC. Information will be deleted 
from the OPIC network when a staff member departs the Corporation.

STORAGE:
    Records are stored on OPIC's network in an electronic database. 
Data forms from which the data is collected are maintained by OPIC's 
IRM department. No hard copies of completed forms will be maintained 
except by individual OPIC staff, at each staff member's discretion.

RETRIEVABILITY:
    Access to records stored in the database is limited to current OPIC 
staff as described above.

SAFEGUARDS:
    Access to record files is limited as described above. Access is 
further limited by OPIC's network security precautions, e.g., log-on 
passwords. The information submitted is volunteered with the 
understanding that it will be potentially accessible by all OPIC staff.

RETENTION AND DISPOSAL:
    When an individual leaves OPIC employment, his or her record will 
be deleted from the OPIC network.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Information is volunteered by staff on a form entitled, ``Employee 
Biography, Skills and Interest Profile.''

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

III. New Systems of Records

    Based on a review of OPIC's Privacy Act Systems of records, OPIC is 
establishing nine new systems of records. OPIC's systems of records 
have been re-numbered, as outlined in the summary statement above.
OPIC-1

SYSTEM NAME:
    Leave Sharing Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees who have volunteered to participate in 
the Corporation's leave sharing program as either a donor or recipient 
of annual leave.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Leave sharing records contain the individual's name, organization, 
office telephone number, Social Security Number, position title, grade, 
pay level, leave balances, brief description of the medical emergency 
which qualifies the individual for inclusion in the leave transfer 
program, the status of the hardship, and a statement that selected data 
elements may be used in soliciting donations. The file may also contain 
medical or physician certifications and OPIC approvals or denials. 
Donor records include the individual's name, organization, office, 
telephone number, Social Security Number, position title, grade, pay 
level, leave balances, number of hours being transferred (or donated 
leave), and, in the case of the transfer program, the designated leave 
recipient.

[[Page 37162]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records 
Management by Agency Heads; 5 U.S.C. 6331 et seq., Voluntary Transfers 
of Leave; and 5 CFR part 630, Absence and Leave.

PURPOSE(s):
    These records are used in managing the Corporation's Voluntary 
Leave Sharing Program. The recipient's name, and a brief description of 
the hardship, if authorized by the recipient, are published internally 
for solicitation purposes. Used to ensure the transfer of leave from 
the donor's account to the recipient's account.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Used (i) by other Federal agencies where the leave donor or leave 
recipient is employed by a different Federal agency; (ii) by the 
personnel and finance offices of another Federal agency involved to 
effectuate the leave transfer; and (iii) by OPIC timekeepers in order 
to debit and credit the leave accounts of donors and recipients.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in file folders in locked file cabinets.

RETRIEVABILITY:
    Files are indexed alphabetically by surname.

SAFEGUARDS:
    Files are stored in a locked file cabinet. Only OPIC HRM staff have 
access to the office.

RETENTION AND DISPOSAL:
    Records are retained for one year after the close of the leave 
sharing emergency and close of the case. Disposed of by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-2

SYSTEM NAME:
    Permanent Duty Relocation Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records pertaining to official relocation travel authorizations and 
reimbursements or payments, consisting of: Government bills of lading, 
records of invoice or payments, employee service agreements, insurance 
election forms, and correspondence related to relocation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 57, Travel, Transportation, and Subsistence.

PURPOSE(s):
    These records are used to provide supporting documentation related 
to the authorization of government payment or reimbursement related to 
official relocation travel, and to document service agreements and 
employee and PSC insurance elections.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) as supporting documents for authorization for payment; 
(ii) as a record of invoice and payment; (iii) as a record of service 
agreement; and (iv) as a record of any employee elections (insurance).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored in file folders in file cabinets.

RETRIEVABILITY:
    Files are indexed alphabetically by surname.

SAFEGUARDS:
    Files are stored in a locked metal file cabinet. The doors to 
OPIC's office in which these cabinets are located are locked outside of 
business hours or anytime the office is not staffed.

RETENTION AND DISPOSAL:
    Records are retained for the period of the service agreement 
(generally 12 months) but not to exceed three years. Records are 
disposed of by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

Record source categories:
    Individuals on whom the records are maintained and OPIC staff who 
manage the relocation process.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-3

SYSTEM NAME:
    Employee Security Badges.

SECURITY CLASSIFICATION:
    None.

[[Page 37163]]

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Corporation and contractors whose official duties 
require frequent and continuing access to the Corporation's offices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Badges contain a photograph of the individual with his or her 
surname, first name and middle initial, and a badge number. They also 
contain: Date of birth, color of hair, weight, date issued, height, and 
color of eyes. The badge is signed on the reverse side by the 
individual and countersigned by a representative of the Corporation. 
Duplicate photographs are retained and are used for renewal of badges.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    E.O. 10450, Security Requirements for Government Employment, as 
amended; E.O. 10865, as amended, Safeguarding Classified Information 
Within Industry; and E.O. 12829, National Industrial Security Program.

PURPOSE(s):
    These records are used to issue identification badges to employees 
of the Corporation to maintain proper building access and security 
controls.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used by (i) OPIC management to allow access to Corporation 
premises; and (ii) by other agencies of the U.S. government to allow 
access to their premises.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Box containing duplicate photograph is filed in a locked office. 
Employees maintain possession of badges during their tenure with the 
Corporation.

RETRIEVABILITY:
    Photograph is retrieved by likeness of individual.

SAFEGUARDS:
    Records are maintained in an area which is accessible only to 
authorized security personnel.

RETENTION AND DISPOSAL:
    Badges and duplicate photographs are destroyed upon termination of 
the individual's employment with or need for access to the 
Corporation's headquarters.

SYSTEM MANAGER(s) AND ADDRESS:
    Manager, Contract and Administrative Services, Overseas Private 
Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURe:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None
OPIC-4

SYSTEM NAME:
    Employee Exit Forms.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Former employees of the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Forms containing name, signature and date of signature of employees 
departing OPIC stating that they have been debriefed on the 
Corporation's records, policies and procedures, have been advised of 
and fully understand provisions on post employment conflicts of 
interest, and certifying that all required clearances for release of 
the employee's final pay check have been obtained.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records 
Management by Agency Heads.

PURPOSE(s):
    These records are used to maintain a record of all debriefings and 
completed exit procedures for former employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to verify that all departing employees have completed the 
checkout process; (ii) to ensure the security of OPIC-related 
information; (iii) to ensure that employees are briefed concerning 
post-employment restrictions; and (iv) if necessary, to disclose 
records to the Department of Justice for compliance or enforcement 
purposes.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in hard copy in file folders in a secure file 
room in a secure office suite accessible only by Central Files staff.

RETRIEVABILITY:
    Records are indexed alphabetically by surname.

SAFEGUARDS:
    Only authorized Central Files staff have access to the file room 
containing the records.

RETENTION AND DISPOSAL:
    Records are retained permanently.

SYSTEM MANAGER(s) AND ADDRESS:
    Managing Director, Administration, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for

[[Page 37164]]

review of a refusal to amend a record must comply with the requirements 
of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-6

SYSTEM NAME:
    Controlled Correspondence.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the general public, members of Congress, and others who 
correspond on a variety of official business matters with the 
Corporation, the President or the Executive Vice President of the 
Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Identification of writer, subject, date and disposition of 
correspondence, and copy of incoming and outgoing/reply correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; and 44 U.S.C. 3101, Records 
Management by Agency Heads.

PURPOSE(s):
    These records are used to track official agency correspondence.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used primarily to ascertain the status of correspondence to OPIC's 
President, Executive Vice President, or other OPIC officials to whom 
inquiries are directed. Disclosures outside the Corporation may be 
made: (i) To a Federal agency so that the agency may respond to an 
inquiry from the named individual; (ii) to the U.S. Department of 
Justice or in a proceeding before a court or adjudicative body; (iii) 
to appropriate Federal, State, local or foreign agencies responsible 
for investigating or prosecuting a violation, when information 
indicates a violation or potential violation of a statute, regulation, 
rule, order or license; and (iv) to a Congressional office from the 
record of an individual in response to an inquiry the individual has 
made to the Congressional office.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in an automated database and in hard copy files.

RETRIEVABILITY:
    Indexed by number, name of correspondent, organization/committee, 
subject(s), date, date received, and disposition.

SAFEGUARDS:
    Records are maintained on a secure electronic database with access 
limited by password. Hard copy files are stored in file cabinets 
accessible only by authorized OPIC staff.

RETENTION AND DISPOSAL:
    Records are retained permanently.

SYSTEM MANAGER(s) AND ADDRESS:
    Administrative Assistant to the Executive Vice President, Overseas 
Private Investment Corporation, 1100 New York Avenue, NW, Washington, 
DC 20527.

NOTIFICATION PROCEdURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-8

SYSTEM NAME:
    Telephone Call Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Corporation and individuals 
assigned an OPIC telephone number or an OPIC calling card.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relating to the use of OPIC telephones to place long-
distance calls; records relating to long-distance telephone calls 
charged to OPIC; and records indicating assignment of telephone numbers 
and authorized calling card numbers to individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101, Records 
Management by Agency Heads; and 41 CFR part 101-35, Telecommunications 
Management Policy.

PURPOSE(s):
    These documents are used to support the certification that 
telephone calls listed on call detail records were required for 
official business and to verify accuracy of telephone company charges.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to cross reference data on charges sent by the telephone 
company; (ii) to disclose to members of Congress or their staff in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained; (iii) 
to disclose to a court, a magistrate, administrative tribunal, or other 
adjudicatory body in the course of presenting evidence or argument, 
including disclosure to opposing counsel or witnesses in the course of 
civil discovery, litigation, or settlement negotiations, or in 
connection with criminal law proceedings.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored on computer disks.

RETRIEVABILITY:
    The records are indexed by employee phone number and/or calling 
card

[[Page 37165]]

number assigned to employee, and may be cross-indexed with employee 
name.

SAFEGUARDS:
    The disks are stored in an office that is locked during non-
business hours and available only to those persons whose official 
duties require such access.

RETENTION AND DISPOSAL:
    Records are maintained for two years and disposed of by deleting 
electronic files.

SYSTEM MANAGER(s) AND ADDRESS:
    Managing Director, Administration, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Telecommunications staff in charge of assigning phone numbers to 
employees; employees who create records by placing phone calls; 
telecommunications companies who forward bills to the Corporation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None
OPIC-10

SYSTEM NAME:
    Transportation Subsidy Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All employees applying for transit subsidies for use of public 
transportation to and from the workplace.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, mode of transportation, commuting costs, and signature of 
applicant.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7905, Programs to Encourage Commuting by Means Other Than 
Single-Occupancy Motor Vehicles.

PURPOSE(s):
    These records are used to maintain a record of active participants 
in the OPIC transportation subsidy program and to verify pickup of 
payments.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to provide a record of participants eligible to receive 
subsidies under OPIC Directive 94-31; (ii) to provide monthly lists of 
applicants eligible to receive subsidies and forward the list for 
disbursement through the Department of Treasury; (iii) to verify 
employee participation and retrieval of METROchecks; and (iv) to 
respond to information requests from the General Accounting Office.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard copy records are stored in file folders.

RETRIEVABILITY:
    Records are indexed by month and then by individual's surname.

SAFEGUARDS:
    Files are stored in a locked metal file cabinet.

RETENTION AND DISPOSAL:
    Records are retained for six years and three months and are 
disposed of by shredding.

SYSTEM MANAGER(s) AND ADDRESS:
    Director, Human Resources Management, Overseas Private Investment 
Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None
OPIC-11

SYSTEM NAME:
    Freedom of Information Act (FOIA) Requests and Appeals.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals requesting information under FOIA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters, correspondence, relevant data provided or referenced and 
responses to FOIA requests and appeals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552, Administrative Procedure--Public Information.

PURPOSE(s):
    These records are used to respond to FOIA requests and appeals 
pursuant to 5 U.S.C. 552.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to process individuals' FOIA requests; (ii) to provide a 
record of communications between the requester and the Corporation; 
(iii) to ensure that all relevant, necessary and accurate data are 
available to support any process for appeal; and (iv) to prepare annual 
reports to the Attorney General of the United States as required by 
FOIA.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored in file folders in file cabinets.

[[Page 37166]]

RETRIEVABILITY:
    Files are indexed alphabetically by surname.

SAFEGUARDS:
    Files are stored in staff offices, access to which is limited to 
authorized OPIC employees.

RETENTION AND DISPOSAL:
    Records are retained: (i) For two years from the date of OPIC's 
final response in cases where no appeal is filed; (ii) for six years 
from the date of OPIC's response to an appeal in cases where an appeal 
is filed; or (iii) for six years from the date of the court's final 
order in cases involving litigation. Records are disposed of by 
shredding.

SYSTEM MANAGER(s) AND ADDRESS:
    FOIA Director, Department of Legal Affairs, Overseas Private 
Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals requesting information under FOIA and assigned OPIC 
attorneys generating responses or other pertinent OPIC employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OPIC-13

SYSTEM NAME:
    Contractor Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Overseas Private Investment Corporation, 1100 New York Avenue, NW, 
Washington, DC 20527.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals currently and formerly contracted by the Corporation to 
serve as personal services contractors (PSCs) or as consultants to the 
Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records maintained contain a copy of the contract/amendments 
and the history of the contractual relationship, including, as 
applicable, time and attendance records, salary calculations or 
earnings records, invoices/procurement documents, direct deposit forms, 
and tax forms. Procurement requests and payment information are 
maintained by the Treasurer. Records maintained by Human Resources 
Management include, as applicable, security forms and the level of 
security clearance, public vouchers for health expense reimbursement, 
emergency numbers, employment offer letters, injury or illness claims, 
resumes and related application materials, copies of contracts and 
related modifications and extensions, conditions of services agreed to 
by PSCs, Declarations for Federal Employment, rate determinations, and 
training requests and agreements. Each department maintains its own 
records, including contracts, time and attendance records, and records, 
as applicable, of the qualifications, performance, and evaluation of 
the contractor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    22 U.S.C. 2199(d), General Provisions and Powers--Powers of the 
Corporation.

PURPOSE(s):
    These records are used to determine eligibility for contractual 
employment, to provide background information for the purpose of 
counseling PSCs regarding their status and contract/employment 
conditions, to make pay determinations, and to administer or modify 
contracts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Used (i) to provide information to support requests or clearances 
for pay adjustments; (ii) to document certain aspects of employment 
conditions; (iii) to initiate and clear recommendations concerning 
contracts; (iv) to determine and allocate OPIC departmental budgets; 
(v) to provide information to the Department of Labor, Office of 
Workers' Compensation to process work-related illness and injury 
claims; (vi) to report earnings information to the Internal Revenue 
Service and the Social Security Administration; (vii) to refer, where 
there is an indication of a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature, to the appropriate 
agency, whether Federal, State, or local, charged with the 
responsibility of investigating and prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulations, 
or order issued pursuant thereto; (viii) to request information from a 
Federal, State, or local agency, maintaining civil, criminal, or other 
relevant enforcement information or other pertinent information and to 
request information from private individuals if necessary to obtain 
information relevant to an OPIC decision concerning the hiring, 
retention, or promotion of an employee, the issuance of a security 
clearance, or other decision within the purposes of this system of 
records; (ix) to provide information to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
employee or the letting of a contract; (x) to verify name, position 
title, grade, salary and duty station to prospective employers. These 
records may also be provided to an administrative body or court in any 
administrative or legal proceeding to which the Corporation is a party.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in hard copy in file folders and electronically 
on automated data storage devices.

RETRIEVABILITY:
    Records are retrievable by contractor name.

SAFEGUARDS:
    Hard copy files are stored in OPIC staff offices in locked file 
cabinets accessible by authorized OPIC staff only. Electronic records 
are password protected and accessible by authorized OPIC staff only.

RETENTION AND DISPOSAL:
    Financial records are retained for six years and three months after 
the close of the fiscal year to which they pertain. Personnel records 
are retained for up to twelve months after the resignation of the PSC 
or the termination of the contract. Records are disposed of by 
shredding.

SYSTEM MANAGER(s) AND ADDRESS:
    Manager, Contract and Administrative Services, Overseas Private 
Investment Corporation, 1100 New York Avenue, NW, Washington, DC 20527.

[[Page 37167]]

NOTIFICATION PROCEDURE:
    Requests by individuals concerning the existence of a record may be 
submitted in writing, addressed to the system manager above. The 
request must comply with the requirements of 22 CFR 707.21(b).

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Requests by individuals to amend their record must be submitted in 
writing, addressed to the system manager above. Requests for amendments 
to records and requests for review of a refusal to amend a record must 
comply with the requirements of 22 CFR 707.22.

RECORD SOURCE CATEGORIES:
    Individuals to whom the records pertain; educational institutions, 
former employers, and other reference sources; OPIC supervisors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: June 30, 1999.
James R. Offutt,
Assistant General Counsel, Department of Legal Affairs.
[FR Doc. 99-17447 Filed 7-8-99; 8:45 am]
BILLING CODE 3210-01-U