[Federal Register Volume 64, Number 125 (Wednesday, June 30, 1999)]
[Notices]
[Pages 35548-35558]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-16688]



[[Page 35547]]

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Part V





Office of Management and Budget





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Department of Commerce





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Bureau of the Census



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Procedures for Participating in the Census Bureau Reconciliation and 
the OMB Appeal Processes for the Development of the Census 2000 Address 
List; Notice

  Federal Register / Vol. 64, No. 125 / Wednesday, June 30, 1999 / 
Notices  

[[Page 35548]]



OFFICE OF MANAGEMENT AND BUDGET

DEPARTMENT OF COMMERCE

Bureau of the Census


Procedures for Participating in the Census Bureau Reconciliation 
and the OMB Appeal Processes for the Development of the Census 2000 
Address List

AGENCY: Office of Information and Regulatory Affairs, Office of 
Management and Budget, and Bureau of the Census, U.S. Department of 
Commerce.

ACTION: Final notice.

-----------------------------------------------------------------------

SUMMARY: As part of their implementation of the Census Address List 
Improvement Act of 1994 (Pub. L. 103-430), the Office of Management and 
Budget (OMB) and the Bureau of the Census (Bureau) requested in a March 
27, 1998, Federal Register Notice (63 FR 14978-14981) public comment on 
proposed processes for developing the address list information that 
will be used in conducting the 2000 Decennial Census of Population and 
Housing (Census 2000). In that Notice, the Bureau proposed a 
Reconciliation process that would seek to resolve disagreements between 
the Bureau and participating local or tribal governments, or their 
designated representatives, regarding specific addresses or groups of 
addresses. For any disagreements that could not be resolved, OMB 
proposed an Appeal process that would be available to local and tribal 
governments, or their designated representatives, that wish to appeal 
the decisions made by the Bureau with respect to their suggestions for 
the Census 2000 address list. No public comments were received in 
response to the March 1998 Notice.
    This Notice provides information about the final procedures and 
schedule for the timely completion of the Local Update of Census 
Addresses (LUCA) program (Exhibit 1) and the Appeal process for the 
development of the Census 2000 address list. This Notice also announces 
the establishment of the Census Address List Appeals Office outside the 
Department of Commerce. This temporary Federal office, rather than a 
consortium of Federal agencies as originally proposed in the March 1998 
Notice, will administer the Appeal process described in Exhibit 2.

ADDRESSES: Any correspondence about the final Reconciliation procedures 
should be sent to: John H. Thompson, Associate Director for Decennial 
Census, Bureau of the Census, Washington, DC 20233. Any correspondence 
about the final Appeal procedures should be sent to: Katherine K. 
Wallman, Chief Statistician, Office of Information and Regulatory 
Affairs, Office of Management and Budget, Washington, DC 20503.
    Electronic Availability and Addresses: This Federal Register Notice 
is available electronically from the OMB web site: http://
www.whitehouse.gov/OMB/fedreg/index.html. Federal Register Notices also 
are available electronically from the U.S. Government Printing Office 
web site: <<http://www.access.gpo.gov/su__docs/aces/aces140.html>> 
Questions about accessing the Federal Register online via GPO Access 
may be directed to telephone (202) 512-1530 or toll free at (888) 293-
6498; to fax (202) 512-1262; or to e-mail <<[email protected]>>.

FOR FURTHER INFORMATION CONTACT: For information about the Bureau's 
Reconciliation process, contact Robert W. Marx, Chief, Geography 
Division, Bureau of the Census, Washington, DC 20233; telephone: (301) 
457-2131; fax (301) 457-4710. For information about the Appeal process, 
contact Dr. Philip N. Fulton, Director, Census Address List Appeals 
Office, 1730 K Street, NW, Suite 418, Washington, DC 20006; telephone 
(202) 208-4613.

SUPPLEMENTARY INFORMATION:

The Census Address List Improvement Act of 1994

    The Census Address List Improvement Act of 1994 (Pub. L. 103-430) 
changed the Bureau's decennial census address list development 
procedures. The intent of the Act is threefold: (1) to improve the 
overall completeness and locational accuracy of the Bureau's housing 
unit address information; (2) to ensure a complete Census 2000; and (3) 
to resolve disagreements that local and tribal governments have 
concerning the completeness and locational accuracy of the Bureau's 
housing unit address information for their jurisdictions prior to 
taking Census 2000. (The term ``housing unit,'' as used in this Notice, 
conforms with the definition of this term adopted for Census 2000, as 
follows: ``A house, an apartment, a mobile home or trailer, a group of 
rooms or a single room occupied as a separate living quarters or, if 
vacant, intended for occupancy as a separate living quarters. Separate 
living quarters are those in which the occupants live separately from 
any other individuals in this building and which have direct access 
from outside the building or through a common hall. For vacant units, 
the criteria of separateness and direct access are applied to the 
intended occupants whenever possible. If that information cannot be 
obtained, the criteria are applied to the previous occupants.'')
    The Act changed the Bureau's procedures in three significant ways: 
First, to develop the Census address list for the most numerous type of 
addresses (city-style, used for mail delivery), Section 4 requires that 
the United States Postal Service (Postal Service) provide to the Bureau 
the address information it collects and updates to operate its mail 
delivery service. Second, to increase the role of local and tribal 
governments in the development of the Bureau's list of housing unit 
addresses, Section 2 requires that the Bureau develop a process under 
which it will provide to participating governments their respective 
portions of the Bureau's housing unit address list and then receive, 
review, and respond to suggestions regarding needed additions and 
corrections. Third, to ensure that participating governments have a 
means to appeal the Bureau's determinations, Section 3 requires that 
the Administrator of OMB's Office of Information and Regulatory Affairs 
(OIRA), acting through the Chief Statistician and in consultation with 
the Bureau, develop an Appeal process to resolve any disagreements that 
may remain after participating governments receive the Bureau's 
Detailed Feedback/Final Determination materials.
    On March 27, 1998, OMB and the Bureau requested comment on proposed 
address list procedures (63 FR 14978-14981). No comments were received 
on the proposals. This Notice issues final procedures, which reflect 
changes resulting from subsequent experience and further consideration 
of the issues. This Notice also announces the establishment of the 
Census Address List Appeals Office outside the Department of Commerce 
to administer the Appeal process described in Exhibit 2.

The Bureau's Address List Review Processes

    As part of implementing the Census Address List Improvement Act of 
1994, the Bureau developed specific components of an address list 
review process, known as the Local Update of Census Addresses (LUCA) 
program. The Bureau is using the LUCA program to help develop the 
housing unit address information that it needs to conduct Census 2000. 
The Bureau made the LUCA program available to all local and tribal 
governments (or their designated representatives) in areas for which it

[[Page 35549]]

develops a housing unit address list in advance of Census 2000. In 
early 1998, the Bureau mailed letters and related information inviting 
local and tribal governments to participate. For the 17,540 governments 
that have chosen to participate (as of March 26, 1999), the LUCA 
program provides an opportunity for them to review the Bureau-compiled 
housing unit address list for their respective jurisdictions.
    During the past year, the Bureau reviewed the LUCA process 
originally proposed in the March 1998 Notice in light of experience in 
the Census 2000 Dress Rehearsal and other factors. This review of the 
Dress Rehearsal experiences provided information about how the LUCA 
process might work in areas with different types of mail delivery and 
address numbering systems, and how the Bureau could most effectively 
use these different types of addresses and delivery systems in its 
various Census 2000 enumeration methodologies. Based on experience to 
date, the Bureau identified several operations that required 
modification of the LUCA Review, Detailed Feedback, Reconciliation, and 
Final Determination processes originally proposed. These modifications 
are described below.
    (1) The Bureau decided that the LUCA Review process for areas that 
use predominantly house-number and street-name (city-style) addresses 
for mail delivery should be separate from the LUCA Review process for 
areas that use predominantly other types of addresses, such as rural 
route, post office box number, or general delivery addresses for mail 
delivery. The Bureau made this decision based on the procedural 
complexity, and resulting participant confusion, of trying to implement 
review procedures for both types of areas simultaneously. In addition, 
the time required for the creation of the Census 2000 address list for 
the two types of areas precluded simultaneous review without seriously 
delaying the review process for the vast majority of addresses.
    (2) Based on the experience gained during the Census 2000 Dress 
Rehearsal, as indicated in item (1) above, the Bureau determined that 
it should implement the LUCA program using two different procedures, 
depending on the Census 2000 enumeration methodology planned for 
specific census blocks. These differing enumeration methodologies 
frequently do not conform to the boundaries of individual jurisdictions 
(the enumeration methodologies are determined on a census block-by-
census block basis). Approximately 2,560 of the 17,540 local and tribal 
governments in the United States that chose to participate in the LUCA 
program as of March 26, 1999, will need to use two different review 
procedures for their territory. The two distinct LUCA procedures for 
Census 2000--LUCA 1998 and LUCA 1999--will operate on separate 
schedules. Both procedures are described in more detail below.
    (3) The Bureau realized that it is not be possible to provide a 
separate review process for areas in which the Census 2000 address list 
will not be compiled in advance of Census 2000 (List/Enumerate and 
Remote Alaska areas). The Bureau made this decision because it will not 
have any address list to provide to local or tribal governments in 
these areas before Census 2000. As of March 26, 1999, there were 669 
functioning governments that are completely in this category and an 
additional 546 governments that are partially in this category that 
also contain territory eligible for either the LUCA 1998 or LUCA 1999 
program (or both). Thus, approximately 1,200 governments will be 
affected by this situation.
    (4) The Bureau learned that neither participants nor Bureau staff 
could make determinations about the accuracy of individual housing unit 
addresses in areas where the Census 2000 address list uses descriptive 
addresses plus map spot location annotations on the accompanying maps, 
in contrast to participant records that use other forms of housing unit 
identification, such as tax lot numbers or E-911 emergency service 
addresses. For these areas, the Bureau has decided that the most 
effective review process would be for the governments to review only 
the count (total number) of housing unit addresses in each census 
block. The Bureau will continue to provide the detailed Census 2000 
address list and related maps to participating governments, solely as a 
reference. (See LUCA 1999 below.)
    (5) The Bureau determined, after two thorough and detailed 
operational reviews, that it could not complete the full range of 
operations related to all components of the Census 2000 address list 
development process, incorporate LUCA responses from participants, 
complete the required field checks of differences, process those 
results, and provide the Final Determination materials on the schedule 
originally outlined in the March 1998 Notice. This analysis resulted in 
the revised, but more realistic, schedule for the operational steps 
described below. In light of the simpler (or streamlined) LUCA 1999 
review process, the Bureau decided to limit the address list review 
period for participants in LUCA 1999 to 42 calendar days rather than 
the 3 months allocated for participants in LUCA 1998. This change is 
necessary to ensure that participant suggestions and the subsequent 
review activities can be completed in time to meet the questionnaire 
printing and address labeling schedule for Census 2000. To streamline 
the process for LUCA 1998 areas, where the review began much earlier, 
the Bureau determined that it would eliminate a very time-constrained 
review burden on local and tribal participants (a separate process 
formerly called Detailed Feedback) and include that Detailed Feedback 
information with the Final Determination materials. Thus, the Bureau 
will routinely recheck all differences between participant suggestions 
and its initial field check, rather than only the limited set of 
differences disputed by participants.
    During 1998, the Bureau worked on developing the Census 2000 
address list in cooperation with the Postal Service and through various 
field operations. As governments notified the Bureau of their desire to 
participate in one or both of the LUCA programs, the Bureau generated 
and delivered appropriate address lists and other review materials, 
along with procedural information to help participants understand and 
complete the review process. The review materials provide each 
participating local and tribal government (or their designated 
representative) information documenting the number of housing unit 
addresses in each census block within the jurisdiction, a list of the 
individual housing unit addresses recorded in the Census 2000 address 
list for each of these census blocks, a copy of the Bureau maps that 
display the streets and census block numbers within and near the 
jurisdiction, and other related materials.
    The list used for questionnaire address labeling and delivery will 
reflect additions, deletions, and corrections to housing unit addresses 
that were suggested by LUCA participants once those addresses are 
confirmed by the field check component of the Reconciliation process or 
mandated by the Appeal process. Inclusion of an address on the Census 
2000 address list at this stage does not mean that a housing unit will 
be found at the time of Census 2000, that any inhabitants will be found 
at the address, or that the address will be included in the final 
Census 2000 data summaries. The census-taking process, including the 
update/leave operation (in LUCA 1999 areas), rural update/enumerate, 
and the nonresponse follow-up and

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other coverage improvement operations (in both LUCA 1998 and LUCA 1999 
areas), will determine the final inclusion status of each address; 
i.e., whether or not there is actually a housing unit at the address as 
of April 1, 2000, and the number of people, if any, residing at each 
address existing on that date.

LUCA 1998

    The LUCA 1998 program is for jurisdictions or portions of 
jurisdictions in which the Postal Service uses house-number and street-
name (city-style) addresses for most mail delivery. There were more 
than 9,000 local and tribal governments participating in LUCA 1998 as 
of March 26, 1999. These governments include more than 90 percent of 
the housing unit addresses eligible for review during LUCA 1998. Most 
performed their review of the appropriate portion of the Census 2000 
address list and related Bureau maps during late 1998 and early 1999. 
Under the LUCA 1998 procedures, they provided to the Bureau specific, 
detailed housing unit address suggestions, including corrections, 
additions, deletions, and address location changes.
    Although most housing units in LUCA 1998 areas use city-style 
addresses for mail delivery, there may be a few housing units with 
other types of addresses or other types of mail delivery, such as rural 
route and box number. The Bureau issued its standards for city-style 
addresses in a November 27, 1995, Federal Register Notice (60 FR 
58326--58329). These standards describe the components of acceptable 
city-style addresses, including apartment designations for each housing 
unit in a multi-unit building, current 5-digit ZIP Codes, and 
distinction between residential and commercial addresses.
    In Census 2000, the Bureau will use the mail-out/mail-back 
methodology to enumerate most housing units and their occupants in 
areas eligible for LUCA 1998. (The Bureau may enumerate some housing 
units in areas eligible for LUCA 1998 using other methodologies, based 
on operational determinations made during various Census 2000 
preparatory activities.) To ensure a uniformly complete Census 2000 
address list in areas eligible for LUCA 1998, to ensure that each 
housing unit address in these areas is assigned to the correct census 
block regardless of whether a local or tribal government agreed to 
review its portion of the Census 2000 address list (or equivalent 
computer-readable file), and to ensure that all locatable housing unit 
addresses in these areas are included on the Census 2000 address list, 
temporary Bureau staff will update and verify the existence and census 
block location of every housing unit address that exists in early 1999 
as part of a field check operation called block canvassing. This field 
check will cover approximately 94 million housing units and will be 
conducted in three waves, each lasting approximately 6 weeks. The first 
wave began in mid-January 1999, and the third wave was completed in 
late May 1999.
    Each government that notified the Bureau by November 28, 1998, of 
its intent to participate in LUCA 1998 had 3 months during which to 
conduct its Census 2000 housing unit address list and related Bureau 
map review once it received its review materials. Under this review 
schedule, the Bureau received most of the completed LUCA 1998 review 
materials by March 15, 1999. (An exception to the March 15, 1999, 
receipt date was made only when the Bureau did not deliver review 
materials in a timely fashion to participants who entered the program 
by November 28, 1998. For approximately 600 of these governments, the 
Bureau determined that its Census 2000 address list would not be 
suitable for review until after completion of its field check 
operation.) Governments that entered the LUCA 1998 program after 
November 28, 1998, were not allowed 3 months for their review. Since 
they, also, were required to return their completed LUCA 1998 review 
materials on a schedule that ensured receipt by the Bureau by no later 
than March 15, 1999, the time allowed for their review was determined 
by the date they notified the Bureau of their intent to participate. 
Governments participating in LUCA 1998 were notified that the Bureau 
would not accept any LUCA 1998 address additions, deletions, or 
corrections after March 15, 1999, except as noted above. Adhering to 
this deadline will ensure that the Bureau can complete all subsequent 
LUCA and other Census 2000 address list development steps in a timely 
manner.
Reconciliation Process
    The Bureau will provide timely, written, Detailed Feedback/Final 
Determination materials to each local or tribal government that 
returned address additions, deletions, and/or corrections during the 
LUCA 1998 review phase. The Bureau will provide these materials after 
the following two processes have been completed. First, all 
participant-suggested address additions, deletions, and/or corrections 
will be reviewed and evaluated against the results of the early 1999 
field check (block canvassing). To perform this evaluation, the Bureau 
will computer-match each participant-suggested addition, deletion, and 
correction to the addresses Bureau staff observed during the early 1999 
field check. Second, for all participant-suggested addresses not 
accepted by the Bureau based on the initial field check (block 
canvassing), the Bureau will send staff into the field to conduct a 
second on-site check (Reconciliation) to determine which housing units 
actually exist at the time of this second field check and to ensure 
that each is assigned to the correct census block in the evolving 
Census 2000 address list. (The Bureau's procedure for the LUCA 1998 
Reconciliation process follows as Exhibit 1A.) The goal of the LUCA 
1998 Reconciliation process is to ensure accurate information when 
participating governments have identified specific addresses or groups 
of addresses that they believe are missing, incorrect, and/or not 
properly located, and to reach concurrence between the Bureau and each 
participating government regarding those addresses. This concurrence 
relates both to the existence and to the census block location of each 
such address.
    Using the wave approach to the field check operation in all mail-
out/mail-back areas during the period from mid-January to late May 1999 
means that the Reconciliation process will begin in June 1999 for the 
first LUCA 1998 governments, and some LUCA 1998 governments will begin 
to receive their Detailed Feedback/Final Determination materials in 
August 1999. All participating LUCA 1998 governments will have received 
their Detailed Feedback/Final Determination materials by November 1999.
    The Detailed Feedback/Final Determination materials will tell each 
participating government which of its additions, deletions, and/or 
corrections the Bureau found and which it did not find. These materials 
will include: (1) a Detailed Feedback/Final Determination Processing 
Report containing tallies of recommendations submitted by the 
participating government and tallies of actions taken by the Bureau for 
that government; (2) a Detailed Feedback/Final Determination list 
covering the specific address additions, deletions, and/or corrections 
submitted by the participant; (3) updated information documenting the 
number of housing unit addresses in each census block within the 
jurisdiction; (4) an updated list of all individual housing unit 
addresses in every census block within the jurisdiction, as recorded in 
the evolving Census 2000 address list; and

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(5) a copy of the updated Bureau maps covering the jurisdiction.
    The second on-site check (Reconciliation), described above, will 
conclude with delivery by the Bureau of written Detailed Feedback/Final 
Determination materials regarding the existence and the census block 
location of each disputed address. For each participating government, 
the Bureau's LUCA 1998 program for Census 2000 will be officially 
completed at the time the Bureau provides its Detailed Feedback/Final 
Determination materials.
Appeal Process
    If, at the end of the Detailed Feedback/Final Determination 
processes, a participating government still disagrees with the Bureau's 
Final Determination regarding the existence or location of a specific 
address or group of addresses, the participating government may seek a 
formal review of the Bureau's Final Determination through the Appeal 
process described in Exhibit 2A of this Notice.
    Only those local or tribal governments that participated in the 
LUCA 1998 review program and completed a review of the Detailed 
Feedback/Final Determination materials are eligible to file an Appeal. 
Appeals must be filed within 30 calendar days after receiving the 
Detailed Feedback/Final Determination materials. Appeals filed after 
the deadline will be denied.
    To file an Appeal, each eligible government must provide the 
specific address(es) it believes to be missing or misrepresented, 
including for each address, the Census 2000 block number and the LUCA 
tracking number, as provided by the Bureau in the Detailed Feedback/
Final Determination materials. Eligible governments may appeal only 
those addresses they submitted as additions or corrections as part of 
the LUCA review process that they still believe to be incorrectly 
represented on the Census 2000 address list when they receive their 
Detailed Feedback/Final Determination materials; they may not appeal 
other addresses that were not submitted previously as additions or 
corrections.
    An eligible LUCA 1998 government may appeal to the Census Address 
List Appeals Office and must submit a duplicate copy of any additional 
evidence it provides at that time to the Bureau's Regional Census 
Center responsible for the jurisdiction. (After notification from the 
Appeals Office to the Bureau, the Bureau will have 15 calendar days to 
submit the evidence it has compiled concerning the Census 2000 address 
list for the area served by the appealing government to the Census 
Address List Appeals Office.) The Appeal process will be concluded by 
January 14, 2000.
Postal Service Updates
    To ensure further that the Census 2000 address list is uniformly 
complete in all areas eligible to participate in LUCA 1998, the Bureau 
will use address information provided by the Postal Service in two 
separate operations. First, it will use address information provided in 
computer-readable format during the last quarter of 1999 to update the 
Census 2000 address list with addresses added after the Detailed 
Feedback/Final Determination process. Second, it will pay the Postal 
Service to have Postal Service letter carriers check the completeness 
of the Census 2000 address list in early 2000 in an operation called 
the Postal Service Address Validation Check. The Postal Service also 
will be responsible for delivering a Census 2000 questionnaire to each 
housing unit address on the resulting address list in March 2000 (the 
mail-out process). The occupants of each housing unit will be asked to 
complete the questionnaire and return it by mail (the mail-back 
process).
New Construction Program
    The Bureau has developed a New Construction Program to ensure that 
addresses resulting from new construction that occurs between the 
completion of the Postal Service Address Validation Check and Census 
Day are included in Census 2000. All new construction addresses 
identified as a result of this program will be matched against the 
Census 2000 address list. Submissions that duplicate addresses that are 
already included in the Census 2000 address list will be removed. 
Enumerators will visit each remaining address during the Census 2000 
Coverage Improvement Follow-up Operation and complete a questionnaire 
for each housing unit that exists at each new address as of Census Day. 
(The term ``new construction'' refers to housing units that have been 
built and occupied between January 2000 and Census Day, or to housing 
units being built, for which basic construction has been completed, 
closing the structure from the elements, but not occupied.)
    The Bureau will offer the New Construction Program to all entities 
eligible to participate in LUCA 1998 (mainly the area in which the 
Postal Service uses house-number and street-name addresses for most 
mail delivery) regardless of whether they participated. In the 
remaining areas, the Bureau has developed enhanced procedures (update/
leave, rural update/enumerate, and list/enumerate) to identify new 
construction.
    New Construction Program participants that also participated in the 
LUCA 1998 program may not submit any addresses that they disputed 
during the LUCA program with the exception of those that were not found 
to exist during the LUCA program but have since completed basic 
construction, closing the structure from the elements.
    The Bureau will provide copies of the Census 2000 address list and 
related maps as of late 1999 to New Construction Program participants. 
The Census 2000 address list provided will show only Basic Street 
Addresses (BSA) and will not contain individual housing unit addresses 
within multi-unit structures, but it will contain the number of housing 
units within a BSA.
    New Construction Program participants must submit new addresses on 
a Census Bureau ``add'' worksheet (or in a computer-readable format 
specified by the Census Bureau). The worksheet will require 
participants to provide the census block number for each new address. 
If the new BSA address includes two or more housing units, then the 
full address for each housing unit, including the internal designation 
(apartment or unit number), must be submitted individually on the 
``add'' worksheet (or in computer-readable format). If an existing 
multi-unit BSA has been remodeled or renovated to change the number of 
housing units at that BSA, then all of the housing units at that BSA 
must be supplied on the ``add'' worksheet (or in computer-readable 
format) with the full address for each housing unit, including the 
internal designation (apartment or unit number) of each. Additionally, 
the participants must draw the location of every new street along which 
new housing units are located, and label each with its street name, on 
the Bureau maps.

LUCA 1999

    The LUCA 1999 program is for those jurisdictions and portions of 
jurisdictions in which the Postal Service uses rural route, post office 
box number, or general delivery addresses for most mail delivery, 
although these areas may include some housing units with city-style 
addresses. There were approximately 10,800 local and tribal governments 
participating in the LUCA 1999 program as of March 26, 1999. These 
governments include more than 60 percent of the housing unit addresses 
and/or location descriptions (addresses) eligible for review in LUCA 
1999. They will perform their review of the

[[Page 35552]]

appropriate portion of the Census 2000 address list and related Bureau 
maps during January through mid-June 1999. In LUCA 1999 areas, 
participants may respond only by identifying those census blocks on the 
Census 2000 Block Housing Unit Summary List that appear to have too few 
or too many housing unit addresses and/or location descriptions in the 
Census 2000 address list (disputed blocks). Since the LUCA 1999 process 
is one of reviewing only housing unit address counts, the Bureau will 
not accept individual specific housing unit address additions and/or 
corrections from LUCA 1999 participants.
    In Census 2000, the Bureau will use the update/leave methodology to 
enumerate most housing units and their occupants in areas eligible for 
LUCA 1999. (The Bureau may enumerate some housing units in areas 
eligible for LUCA 1999 using other methodologies, based on operational 
determinations made during various Census 2000 preparatory activities.) 
To ensure a uniformly complete Census 2000 address list in areas 
eligible for LUCA 1999, to ensure that each address is assigned to the 
correct census block regardless of whether a local or tribal government 
agreed to review its portion of the Census 2000 address list, and to 
ensure that all locatable addresses in these areas are included on the 
Census 2000 address list, temporary Bureau employees will verify the 
completeness and locational accuracy of each address on the list as 
they deliver a Census 2000 questionnaire to it in March 2000 (update/
leave methodology). At that time, they will add to the Census 2000 
address list any additional addresses they find, and make other needed 
corrections to the Census 2000 address list and related Bureau maps.
    Each address in the portions of the Census 2000 address list 
covering areas eligible for LUCA 1999 will include a map spot number 
that is linked to a specific (approximate) housing unit location on the 
maps that the Bureau provides to governments participating in LUCA 
1999. These ``other addresses'' on the Census 2000 address list will 
provide the most recent address available for each housing unit. The 
Bureau completed housing unit address listing activities to prepare the 
Census 2000 address list for these areas in early 1999. Because of the 
extensive area this address listing activity covered, the Bureau 
implemented this operation in three waves. This resulted in three waves 
of delivery for the review materials to governments participating in 
LUCA 1999. The Bureau began providing review materials to governments 
participating in LUCA 1999 in January 1999, and most remaining LUCA 
1999 review materials were provided by the end of May 1999.
    Each jurisdiction or portion of a jurisdiction with predominantly 
non-city-style addresses conducted its review of the address counts in 
its portion of the Census 2000 address list and related Bureau maps, 
from January through May 1999. Each government that notified the Bureau 
by March 12, 1999, of its intent to participate in LUCA 1999 had 42 
calendar days to conduct its review once it received the materials. 
This review schedule ensured receipt by the Bureau of most of the 
completed LUCA 1999 review materials by May 12, 1999. (An exception to 
the May 12, 1999, receipt date was made only if the Bureau did not 
deliver review materials by March 31, 1999, to participants who entered 
the LUCA program by March 12, 1999; these participants still were 
allowed the full 42 calendar days for their review process.) 
Governments that entered the LUCA 1999 program after March 12, 1999, 
were not allowed 42 calendar days for their review. Since they, also, 
were required to return their completed LUCA 1999 review materials on a 
schedule that ensured receipt by the Bureau by no later than May 12, 
1999, the time allowed for their review was determined by the date they 
notified the Bureau of their intent to participate. Governments 
participating in LUCA 1999 were notified that the Bureau would not 
accept any LUCA 1999 disputed address counts after May 12, 1999, except 
as noted above. Adhering to this deadline ensured that the Bureau could 
complete all subsequent LUCA and other Census 2000 address list 
development steps in a timely manner.
    The review period was shortened from 3 months to 42 calendar days 
for the following three reasons: First, the total number of addresses 
for most of these jurisdictions is much smaller than for most LUCA 1998 
jurisdictions. Second, the process of reviewing only counts of housing 
unit addresses in census blocks is a much simpler process than the 
detailed housing unit address reviews for LUCA 1998. Third, the Bureau 
plans to relist (Reconciliation process) all housing unit addresses 
and/or location descriptions in census blocks for which participants 
identify housing unit address count discrepancies (disputed blocks).
Reconciliation Process
    After receiving from each participating local and tribal government 
the completed Census 2000 Block Housing Unit Summary List that 
identifies census blocks with housing unit address count discrepancies, 
the Bureau will update its maps with participant-supplied corrections 
and send staff into the field to recompile the Census 2000 address list 
in each disputed census block (Reconciliation process). Bureau staff 
will verify the existence and location of every housing unit in each 
disputed block, ensure that there is a complete address and/or location 
description for each, and enter a map spot for each on the Bureau maps 
for the disputed blocks. During this relisting (Reconciliation), they 
will determine which housing units actually exist at the time of this 
second field check and ensure that the address for each is assigned to 
the correct census block in the evolving Census 2000 address list. (The 
Bureau's procedure for the LUCA 1999 Reconciliation process follows as 
Exhibit 1B.) The goal of the LUCA 1999 Reconciliation process is to 
resolve disagreements regarding specific disputed housing unit address 
and/or location description counts, and to reach concurrence between 
the Bureau and each participating government regarding those housing 
unit address and/or location description counts in each census block.
    The Bureau intends to complete all housing unit relisting 
(Reconciliation) field work for each jurisdiction within 21 calendar 
days, plus an additional 30 calendar days to process the results and 
produce the Detailed Feedback/Final Determination materials. The 
relisting (Reconciliation) process will conclude with delivery by the 
Bureau of written Detailed Feedback/Final Determination materials 
regarding the number of housing unit addresses and/or location 
descriptions in each disputed census block.
    The Bureau will provide timely, written, Detailed Feedback/Final 
Determination materials to each government that returns a Census 2000 
Block Housing Unit Summary List (or equivalent computer-readable file) 
with housing unit address and/or location description count corrections 
during the LUCA 1999 review phase. The Bureau will provide these 
materials after participant-disputed blocks have been relisted (the 
Reconciliation process) and the resulting housing unit address and/or 
location description information have/has been added to the evolving 
Census 2000 address list.
    The wave approach to the housing unit relisting operation in LUCA 
1999 areas will result in three waves of delivery for the Detailed 
Feedback/Final Determination materials to governments participating in 
LUCA 1999. These materials will include: (1) a report

[[Page 35553]]

covering the specific disputed census blocks identified by the 
participant and updated with information documenting the final number 
of addresses in each census block within the jurisdiction; (2) an 
updated list of all individual addresses for every housing unit in the 
disputed census blocks within the jurisdiction, as recorded in the 
evolving Census 2000 address list; and (3) a copy of updated Bureau 
maps covering the jurisdiction.
    According to the LUCA 1999 timetable, the relisting 
(Reconciliation) process began in May 1999 for the first LUCA 1999 
governments, and some LUCA 1999 governments will begin to receive their 
Detailed Feedback/Final Determination materials in June 1999. All 
participating LUCA 1999 governments will have received their Detailed 
Feedback/Final Determination materials by October 1999. For each 
participating government, the Bureau's LUCA 1999 program for Census 
2000 will be officially completed at the time the Bureau provides its 
Detailed Feedback/Final Determination materials.
Appeal Process
    If, at the end of the Detailed Feedback/Final Determination 
process, a participating government still disagrees with the Bureau's 
Final Determination regarding the number of housing unit addresses in 
one or more specific census blocks, the participating government may 
seek a formal review through the Appeal process described in Exhibit 2B 
of this Notice.
    Only those local or tribal governments that participated in the 
LUCA 1999 review program, submitted their annotated Census 2000 Block 
Housing Unit Summary List with count discrepancies, and completed a 
review of the Detailed Feedback/Final Determination materials are 
eligible to file an Appeal. The Appeal may be filed only after the 
eligible government receives the Detailed Feedback/Final Determination 
materials from the Bureau, and the Appeal must be filed within 30 
calendar days after that date. Appeals filed after the deadline will be 
denied.
    An eligible government may Appeal the Detailed Feedback/Final 
Determination address count. To do so, each eligible government must 
provide the following two items of information for each specific 
address it believes is missing from the Census 2000 address list: (1) 
the specific address(es) or location description(s) of the housing 
unit(s) the participant believes to be missing, including for each 
address, the Census 2000 block number, and (2) the specific location of 
each ``missing'' address by adding a ``map spot'' in relation to the 
other map spots and an accompanying map spot number on the map that the 
Bureau provided with the Detailed Feedback/Final Determination 
materials. Eligible governments may not appeal address counts for other 
blocks included in their initial review that they did not dispute 
previously.
    An eligible LUCA 1999 government may appeal to the Census Address 
List Appeals Office, and must submit a duplicate copy of its additional 
evidence to the Bureau's Regional Census Center responsible for the 
jurisdiction. (After notification from the Appeals Office to the 
Bureau, the Bureau will have 15 calendar days to submit its evidence 
concerning the appealing government to the Census Address List Appeals 
Office.) The Appeal process will be concluded by January 14, 2000.
Donald R. Arbuckle,
Acting Administrator, Office of Information and Regulatory Affairs, 
Office of Management and Budget.
Kenneth Prewitt,
Director, Bureau of the Census, Department of Commerce.

Exhibit 1--Census Bureau's Procedures for the Reconciliation 
Process

    This exhibit describes the Reconciliation component of the Local 
Update of Census Addresses (LUCA) program. The goal of the 
Reconciliation process is to ensure accurate information when 
participating governments have identified specific addresses that they 
believe are missing, incorrect, or not properly located (in LUCA 1998 
areas) or specific census blocks in which they dispute the counts of 
housing units (LUCA 1999 areas), and to reach concurrence between the 
Bureau of the Census (Bureau) and the participating government. This 
concurrence relates both to the existence and to the census block 
location of such housing unit addresses and housing unit counts.

A. Reconciliation Process for LUCA 1998 Areas--Areas in Which the 
Bureau Will Use the Mail-out/Mail-back Enumeration Methodology for Most 
Housing Units

    This section provides information on how local and tribal 
governments that returned their annotated review materials participate 
in the Reconciliation process for LUCA 1998 areas.
1. What Governments Are Eligible for the Reconciliation Process in LUCA 
1998?
    Local and tribal governments that participate in the Bureau's 1998 
Local Update of Census Addresses (LUCA 1998) program are eligible for 
the Reconciliation process if they returned review materials with 
specific address additions, deletions, or corrections. A second on-site 
check (Reconciliation) of all disputed addresses will be conducted by 
the Bureau for differences identified by the participating local or 
tribal government (or its designated representative).
2. What Is the Deadline for Submitting Materials for LUCA 1998 
Reconciliation?
    Participating local or tribal governments are eligible for the 
Reconciliation process if the Bureau was in receipt of their annotated 
review materials by the date specified by the Bureau. Eligibility for 
Reconciliation was determined by the date the annotated materials were 
postmarked or received by an overnight delivery service. The term 
``receipt,'' as used herein, shall be defined as the date the Bureau 
transmits the Detailed Feedback/Final Determination materials to the 
participating government plus 3 calendar days.
3. What Must a Participating Government Submit To Be Eligible for LUCA 
1998 Reconciliation?
    Participating governments must provide the annotated Census 2000 
address list (or equivalent computer-readable file) from their review 
process showing the address(es) that they wish to dispute. The 
participating government must use Bureau procedures to identify 
addresses that: (a) the participating government believes exist but are 
not included on the Census 2000 address list; (b) the participating 
government believes do not exist but are included on the Census 2000 
address list; (c) the participating government believes exist but are 
not correct as included on the Census 2000 address list; (d) the 
participating government believes exist but are not residential 
addresses as indicated on the Census 2000 address list, or (e) the 
participating government believes exist but are not located within its 
jurisdiction as indicated on the Census 2000 address list. The 
annotated Census 2000 address list (or equivalent computer-readable 
file) also must provide the specific missing, corrected, or deleted 
addresses and their Census 2000 block numbers.

[[Page 35554]]

4. Where Must a Participating Government Submit Its LUCA 1998 Review 
Materials?
    Completed review materials must be submitted to the Bureau's 
Regional Census Center for the region in which the participating 
government is located. The Bureau will provide detailed procedures when 
it transmits the review materials to each participating government.
5. What Is the Bureau's Reconciliation Process for LUCA 1998 Areas?
    The Bureau will attempt to computer-match all participant-suggested 
address additions, deletions, and/or corrections against the results of 
the early 1999 field check (block canvassing). For each address that 
does not match the results of the early 1999 field check, the Bureau 
will send staff into the field to conduct a second on-site check (the 
Reconciliation process) to determine which housing units actually exist 
at the time of this second field check and to ensure that each address 
is assigned to the correct census block in the evolving Census 2000 
address list. Following this second field check, the participating 
government will be notified, in writing, of the Bureau's Detailed 
Feedback/Final Determination and the basis for it. The Census 2000 
address list will be updated with additions, deletions, and corrections 
resulting from the LUCA review. The participating government also will 
be informed of its right to file an Appeal, notified of the procedure 
for when and where to file that Appeal, and what the Appeal must 
include, and may proceed to the Appeal stage if it is not satisfied 
with the resolution provided by the Bureau during the Reconciliation 
phase.
    In conducting the Census 2000 enumeration, the Bureau will include 
all addresses added to, and/or corrected in, the Census 2000 address 
list as a result of the second field check (Reconciliation) and/or 
Appeal processes, using the same procedures it will use for all other 
addresses on the list. Inclusion of an address in the list does not 
mean that a housing unit will in fact be found to exist, that any 
inhabitants will actually be found at the address, or that the housing 
unit will be included in the final Census 2000 data summaries. The 
census-taking process will determine the inclusion status of the 
address--whether or not it actually is a housing unit, and the 
population total at that address.
6. How Much Time Is Allowed for the Completion of the LUCA 1998 
Reconciliation Process?
    The Census Bureau expects to begin the second field check 
(Reconciliation) process in June 1999 and complete the process in 
August 1999. Thus, it should begin providing Detailed Feedback/Final 
Determination materials in July 1999. All participating governments 
will be notified in writing of the Bureau's Detailed Feedback/Final 
Determination by no later than October 1999. From the date a 
participating government receives the Bureau's Detailed Feedback/Final 
Determination materials, it will have 30 calendar days in which it may 
file an Appeal regarding any or all of the address corrections not 
accepted by the Bureau (see Exhibit 2A for the Appeal process).

B. Reconciliation Process for LUCA 1999 Areas--Areas in Which the 
Bureau Will Use the Update/Leave Enumeration Methodology for Most 
Housing Units

    This section provides information on how local and tribal 
governments that returned their annotated review materials participate 
in the Reconciliation process for LUCA 1999 areas.
1. What Governments Are Eligible for the Reconciliation Process in LUCA 
1999?
    Local and tribal governments that participate in the Bureau's 1999 
Local Update of Census Addresses (LUCA 1999) program are eligible for 
the Reconciliation process if they returned their Census 2000 Block 
Housing Unit Summary List (or equivalent computer-readable file) and 
they disputed the housing unit address and/or location description 
count for one or more census blocks. Relisting (Reconciliation) of 
census blocks with disputed housing unit address counts will be 
conducted by the Bureau for blocks identified by the participating 
local or tribal government (or its designated representative).
2. What Is the Deadline for Submitting Materials for LUCA 1999 
Reconciliation?
    Each participating local or tribal government must submit its 
annotated Census 2000 Block Housing Unit Summary List within 42 
calendar days after the receipt of the LUCA 1999 review materials from 
the Bureau to be eligible for the Reconciliation process. Eligibility 
for Reconciliation will be determined by the date the annotated 
materials are postmarked or received by an overnight delivery service. 
The Census 2000 Block Housing Unit Summary List identifying disputed 
census blocks must be in the form of a paper listing or a computer 
file, as requested by the participating government for the initial 
review. The term ``receipt,'' as used herein, shall be defined as the 
date the Bureau transmits the Detailed Feedback/Final Determination 
materials to the participating government plus 3 calendar days. The 
participating government may transmit documents via Express mail or 
overnight delivery service, and must keep an accurate record of the 
date it transmits these materials.
3. What Must a Participating Government Submit To Be Eligible for LUCA 
1999 Reconciliation?
    Participating governments that wish to dispute the count of housing 
unit addresses for a specified census block must provide the annotated 
Census 2000 Block Housing Unit Summary List (or equivalent computer-
readable file) for which the Census 2000 housing unit address and/or 
location description count is being disputed.
4. Where Must a Participating Government Submit Its LUCA 1999 Review 
Materials?
    Completed review materials must be submitted to the Bureau's 
Regional Census Center for the region in which the participating 
government is located. The Bureau will provide detailed procedures when 
it transmits the review materials to each participating government.
5. What Is the Bureau's Reconciliation Process for LUCA 1999 Areas?
    The Bureau will review the materials submitted by the participating 
government and prepare the detailed maps and address listings needed to 
perform a relisting (second field check) in each census block with a 
disputed housing unit address and/or location description count. 
Addresses and/or location descriptions for housing units will be added 
to, deleted from, and/or corrected in the evolving Census 2000 address 
list.
    Following this relisting, the participating government will be 
notified, in writing, of the Bureau's Detailed Feedback/Final 
Determination for each disputed block. At this time, the participating 
government also will be informed of its right to file an Appeal, 
notified of the procedure for when and where to file that Appeal, and 
what the Appeal must include, and may proceed to the Appeal stage if it 
is not satisfied with the resolution provided

[[Page 35555]]

by the Bureau during the Reconciliation phase.
    In conducting the Census 2000 enumeration, the Bureau will include 
all housing unit addresses and/or location descriptions added to and/or 
corrected in the evolving Census 2000 address list as a result of the 
relisting (Reconciliation) and/or Appeal processes, using the same 
procedures it will use for all other addresses on the list. Inclusion 
of a housing unit address and/or location description in the list does 
not mean that a housing unit will in fact be found to exist, that any 
inhabitants will actually be found at the address, or that the housing 
unit will be included in the final Census 2000 data summaries. The 
census-taking process will determine the inclusion status of the 
address--whether or not it actually is a housing unit, and the 
population total at that address.
6. How Much Time Is Allowed for the Completion of the LUCA 1999 
Reconciliation Process?
    The Census Bureau is using 21 calendar days as its standard for 
completing the relisting (Reconciliation) field check for a 
jurisdiction, plus an additional 30 calendar days to process the 
results and produce the Detailed Feedback/Final Determination 
materials. The standard should be achievable for all jurisdictions 
except those with a large number of blocks with disputed counts. The 
relisting (Reconciliation) operation will be completed and a 
participating government will be notified in writing of the Bureau's 
Detailed Feedback/Final Determination by August 1999. From the date a 
participating government is in receipt of the Bureau's Detailed 
Feedback/Final Determination materials, it will have 30 calendar days 
in which it may file an Appeal regarding any or all of the housing unit 
address corrections not accepted by the Bureau (see Exhibit 2B for the 
Appeal process).

Exhibit 2--OIRA Administrator's Procedure for the Appeal Process

    This exhibit describes the procedures for the OIRA Administrator's 
Appeal process. Following receipt of the Census Bureau's (the Bureau) 
Detailed Feedback/Final Determination materials from the Reconciliation 
process, the participating local or tribal government, or its 
designated agent, may file an Appeal if it disagrees with the Bureau's 
Final Determination. The Appeal process will be based solely on a 
review of written documentation provided by the participating 
government and the Bureau.

A. Appeal Process for LUCA 1998 Areas B Areas in Which the Bureau Will 
Use the Mail-Out/Mail-Back Enumeration Methodology for Most Housing 
Units

    This section provides information on how local and tribal 
governments that participated in LUCA 1998 can formally Appeal 
decisions provided in the Bureau's Detailed Feedback/Final 
Determination materials to the Census Address List Appeals Office.
1. What LUCA 1998 Governments Are Eligible To File an Appeal?
    All local and tribal governments that participated in the 
Reconciliation process and have received their Detailed Feedback/Final 
Determination materials are eligible to file an Appeal.
2. What Is the Deadline for an Eligible Government To File an Appeal?
    An Appeal must be filed by the eligible government within 30 
calendar days after that government's receipt of the Bureau's Detailed 
Feedback/Final Determination materials from the Reconciliation process 
(see 5, below, regarding what documentation the participating 
government must file within 30 days). ``Receipt'' as used herein shall 
be defined as the date the Bureau transmits the Detailed Feedback/Final 
Determination materials to the eligible government plus 3 calendar 
days. The eligible government may transmit materials via Express mail 
or overnight delivery service, and must keep an accurate record of the 
date it transmits these materials. All Appeals filed after the deadline 
will be denied as untimely.
3. Who Will Review the Appeal?
    The Appeal process will be administered by the Census Address List 
Appeals Office (Appeals Office), a temporary Federal office established 
outside the Department of Commerce. The Appeals Office will be directed 
by a senior executive on detail from a Federal agency that is not part 
of the Department of Commerce. The Office will be staffed by Appeal 
Officers who may be Federal employees on detail from other agencies 
outside the Department of Commerce, temporary Federal employees, or 
contractors. The Appeal Officers will be trained in the procedures for 
processing an Appeal and in the examination and analysis of address 
list information, locations of addresses and housing units, and 
supporting materials. For additional information on the review and 
decision process, see 8 below.
4. What Types of Final Determinations May Be Appealed?
    An Appeal may be filed only with respect to addresses for which the 
eligible government had previously sought Bureau review during the LUCA 
1998 Reconciliation process, which is described in Exhibit 1A of this 
Notice. Further, the eligible government may appeal only those 
Reconciliation determinations made by the Bureau that pertain to:
    a. Addresses that the eligible government believes exist but are 
not included on the Census 2000 address list; and
    b. Addresses that the eligible government believes exist but are 
not correct as included on the Census 2000 address list.
5. What Documentation Must an Eligible Government File with an Appeal?
    The Appeal process will be based solely on a review of written 
documentation provided by the eligible government and the Bureau. Each 
Appeal submitted to the Appeals Office must be printed or typed. The 
Appeal documentation must include:
    a. The name of the eligible government.
    b. The name, mailing address, telephone number, fax number, and 
electronic mail address (if any), of that government's contact person.
    c. The following information:
    (1) A separate list of the addresses that the eligible government 
believes exist but are not included on the Census 2000 address list; 
for each address, identify the Census 2000 block number, the LUCA 
tracking number, the participant action code, and the Bureau's action 
code as provided by the Bureau in its Detailed Feedback/Final 
Determination materials; and
    (2) A separate list of the addresses that the eligible government 
believes exist but are not correct as included on the Census 2000 
address list; for each address, identify the Census 2000 block number, 
the LUCA tracking number, the participant action code, and the Bureau 
action code as provided by the Bureau in its Detailed Feedback/Final 
Determination materials.
    d. An annotated copy of the Bureau's Detailed Feedback/Final 
Determination materials from the second on-site check (Reconciliation), 
with the portion(s) marked that specifically pertain(s) to the lists in 
item 5c above.
    e. A written explanation that gives the eligible government's 
specific recommendations for how the address(es) and location(s) being 
appealed should appear on the Census 2000 address list.

[[Page 35556]]

    f. A written statement that outlines the eligible government's 
position for why the Appeals Office should adopt its recommendations. 
The statement must specifically respond to the explanation that 
accompanied the Bureau's Detailed Feedback/Final Determination 
materials. This specific response to the Bureau's explanation is a 
critical part of the Appeal process; an Appeal is likely to be more 
persuasive to the extent that it provides a more pointed and evidence-
based response to the Bureau's explanation, and is likely to be less 
persuasive to the extent that it provides a general and unfocused 
response.
    g. For each housing unit address or group of addresses, or each 
location description of a housing unit being appealed, a reference to 
the location in the supporting documentation where the Appeal Officer 
can find specific evidence supporting the eligible government's 
position with respect to that housing unit address, or group of 
addresses, or location description, believed missing or incorrect.
    h. Any other supporting documentary evidence for the position taken 
by the eligible government in its Appeal.
    Two types of supporting evidence are recommended below. The first 
specifically reflects the validity of any address or map reference 
sources, and the second describes other useful sources of supporting 
evidence. The eligible government may submit any documentation it deems 
relevant in support of its Appeal.
    a. Evidence supporting the quality of address or map reference 
sources.
    (1) The date of the address source.
    (2) How often the address source is updated.
    (3) The methods used to update the source.
    (4) Quality assurance procedure(s) that are used in maintaining the 
address source.
    (5) How the address source is used by the eligible government and/
or by the originator of the source.
    b. Other useful supporting evidence.
    (1) On-site inspection and/or interview of residents and/or 
neighbors.
    (2) Issuance of recent occupancy permit for unit. (Building permits 
are not acceptable as they do not ensure that the units have been built 
and/or are occupied.)
    (3) Provision of utilities (electricity, gas, sewer, water, 
telephone, etc.) to the residence. The utility record should show that 
this is not service to a commercial unit, or an additional service to 
an existing residence (such as a second telephone line).
    (4) Provision of other governmental services (housing assistance, 
welfare, etc.) to residents of the unit.
    (5) Aerial photography and/or standard photography.
    (6) Land use maps.
    (7) Local 911 emergency lists, if they distinguish residential from 
commercial units.
    (8) Tax assessment records, if they distinguish residential from 
commercial units.
    All Appeal documentation must be filed with the Appeals Office 
within 30 calendar days after the Bureau transmits its Detailed 
Feedback/Final Determination materials to the eligible government. At 
the same time, the eligible government must send a duplicate copy of 
all Appeal documentation to the Bureau's Regional Census Center 
responsible for the jurisdiction. The eligible government may not 
submit any materials to the Appeals Office after the 30-day period has 
lapsed.
6. Where Must Eligible Governments File an Appeal?
    Appeals must be sent to: Dr. Philip N. Fulton, Director, Census 
Address List Appeals Office, 1730 K Street, NW, Suite 418, Washington, 
DC 20006; telephone (202) 208-4613. At the same time, a duplicate copy 
of all Appeal documentation must be filed with the Bureau's Regional 
Census Center responsible for the jurisdiction.
    Upon receipt of an Appeal, the Appeals Office will send a written 
confirmation to the eligible government that its Appeal has been 
received. The Appeals Office also will notify the Bureau, in writing, 
that the Appeal has been filed.
7. What Written Documentation and Supporting Evidence May Be Submitted 
by the Bureau During the Appeal Process?
    The Bureau does not need to respond to the Appeal or to provide any 
materials in support of its Reconciliation determination. Upon receipt 
of notification that an Appeal has been filed, the Bureau will have 15 
calendar days in which it may (if the Bureau so chooses):
    a. Submit to the Appeals Office written documentation briefly 
summarizing its position as well as any supporting evidence concerning 
the appealed addresses, or
    b. Submit to the Appeals Office a written acceptance statement 
agreeing to the recommendation(s) in the Appeal.
    If the Bureau submits any written documentation to the Appeals 
Office to support its position, the Bureau at the same time must send a 
copy of its submission to the eligible government. The Bureau may not 
submit any materials to the Appeals Office after the 15-day period has 
lapsed.
8. What Is the Appeal Review and Final Decision Process?
    An Appeal Officer will review the Bureau's Detailed Feedback/Final 
Determination and the written documentation and supporting evidence 
submitted by the eligible government and the Bureau. No testimony or 
oral argument will be received by the Appeal Officer. Appeal Officers 
will apply the following principles in conducting their review:
    a. The Appeal Officer shall consider the quality of the map or 
address reference source as the basis for determining the validity of 
an address (or group of addresses) and its (their) location(s).
    b. For any address for which the Appeal Officer determines that the 
quality of the supporting evidence submitted by both parties is of 
equal weight, the Appeal Officer shall decide in favor of the eligible 
government.
    At the conclusion of reviewing an appealed address (or group of 
addresses), the Appeal Officer will prepare a draft written 
determination. The draft written determination will be reviewed by a 
higher level official in the Appeals Office. The Director of the 
Appeals Office (or his designee) will then issue a final written 
determination to both the eligible government and the Bureau. The final 
written determination will include a brief explanation of the Appeals 
Office's decision, and will specify how the appealed address(es) or its 
(their) location(s) should appear on the Census 2000 address list. Each 
final written determination shall become part of the administrative 
record of the Appeal process.
    The Appeals Office's decision is final. In conducting the Census 
2000 enumeration, the Bureau will include all addresses added to, or 
corrected in, the Census 2000 address list as a result of the Appeal 
process, according to the same procedures used for all other addresses 
on the list. Inclusion of an address on the list does not mean that a 
housing unit or its inhabitants are actually at the address, or that 
the address will be included in the final Census 2000 data summaries. 
The census-taking process will determine the inclusion status of the 
address--whether or not it is actually a housing unit--and the final 
population and housing unit status for each address.

[[Page 35557]]

9. When Will the Appeal Process Be Completed?
    Appeal reviews shall be completed and written determinations issued 
to the concerned parties as soon as possible, and in any event no later 
than January 14, 2000.

B. Appeal Process for LUCA 1999 Areas--Areas in Which the Bureau Will 
Use the Update/Leave Enumeration Methodology for Most Housing Units

    This section provides information on how local and tribal 
governments that participated in LUCA 1999 can formally Appeal 
decisions provided in the Bureau's Detailed Feedback/Final 
Determination materials to the Census Address List Appeals Office.
1. What LUCA 1999 Governments Are Eligible To File an Appeal?
    Local and tribal governments that notified the Bureau about the 
need to reconsider the count of all housing unit addresses in disputed 
blocks and have received their Detailed Feedback/Final Determination 
materials are eligible to file an Appeal.
2. What Is the Deadline for an Eligible Government To File an Appeal?
    An Appeal must be filed by the eligible government within 30 
calendar days after that government's receipt of the Bureau's Detailed 
Feedback/Final Determination materials (see 5, below, regarding what 
the eligible government must file within 30 days). ``Receipt'' as used 
herein shall be defined as the date the Bureau transmits the Detailed 
Feedback/Final Determination materials to the participating government 
plus 3 calendar days. The eligible government may transmit materials 
via Express mail or overnight delivery service and must keep an 
accurate record of the date it transmits these materials. All Appeals 
filed after the deadline will be denied as untimely.
3. Who Will Review the Appeal?
    The Appeal process will be administered by the Census Address List 
Appeals Office (Appeals Office), a temporary Federal office established 
outside the Department of Commerce. The Appeals Office will be directed 
by a senior executive on detail from a Federal agency that is not a 
part of the Department of Commerce. The Office will be staffed by 
Appeal Officers who may be Federal employees on detail from other 
agencies outside the Department of Commerce, temporary Federal 
employees, or contractors. The Appeal Officers will be trained in the 
procedures for processing an Appeal and in the examination and analysis 
of address list information, locations of addresses and housing units, 
and supporting materials. For additional information on the review and 
decision process, see 8 below.
4. What Types of Final Determinations May Be Appealed?
    An Appeal may be filed only with respect to the count of housing 
unit addresses in one or more specific census blocks for which the 
eligible government had previously sought Bureau review during the LUCA 
1999 Reconciliation process, which is described in Exhibit 1B of this 
notice.
5. What Documentation Must the Eligible Government File With an Appeal?
    The Appeal process will be based solely on a review of written 
documentation provided by the eligible government and the Bureau. Each 
Appeal submitted to the Appeals Office must be printed or typed. The 
Appeal documentation must include:
    a. The name of the eligible government.
    b. The name, mailing address, telephone number, fax number, and 
electronic mail address (if any) of that government's contact person.
    c. The following information for each specific address being 
appealed:
    (1) The specific address or location description of the housing 
unit the eligible government believes is missing; for each address, 
identify the Census 2000 block number; and
    (2) The specific location of the missing address by adding a ``map 
spot'' in relation to the other map spots and an accompanying map spot 
number on the map that the Bureau provided with its Detailed Feedback/
Final Determination materials.
    d. An annotated copy of the Bureau's Detailed Feedback/Final 
Determination materials from the Reconciliation process, with those 
portions marked that specifically pertain to the information in item 5c 
above.
    e. A written explanation that gives the eligible government's 
specific recommendations for how the address(es) and location(s) being 
appealed should appear on the Census 2000 address list.
    f. A written statement that outlines the eligible government's 
position for why the Appeals Office should adopt its recommendations. 
The statement must specifically respond to the explanation that 
accompanied the Bureau's Detailed Feedback/Final Determination 
materials. This specific response to the Bureau's explanation is a 
critical part of the appeal process; an appeal is likely to be more 
persuasive to the extent that it provides a more pointed and evidence-
based response to the Bureau's explanation, and is likely to be less 
persuasive to the extent that it provides a general and unfocused 
response.
    g. For each housing unit address or group of addresses, or each 
location description of a housing unit being appealed, a reference to 
the location in the supporting documentation where the Appeal Officer 
can find specific evidence supporting the eligible government's 
position with respect to that housing unit address, or group of 
addresses, or location description, believed missing or incorrect.
    h. Any other supporting documentary evidence for the position taken 
by the eligible government in its Appeal.
    Two types of supporting evidence are recommended below. The first 
specifically reflects the validity of any address or map reference 
sources, and the second describes other useful sources of supporting 
evidence. The eligible government may submit any documentation it deems 
relevant in support of its Appeal.
    a. Evidence supporting the quality of address or map reference 
sources.
    (1) The date of the address source.
    (2) How often the address source is updated.
    (3) The methods used to update the source.
    (4) Quality assurance procedure(s) that are used in maintaining the 
address source.
    (5) How the address source is used by the eligible government and/
or by the originator of the source.
    b. Other useful supporting evidence.
    (1) On-site inspection and/or interview of residents and/or 
neighbors.
    (2) Issuance of recent occupancy permit for unit. (Building permits 
are not acceptable as they do not ensure that the units have been built 
and/or are occupied.)
    (3) Provision of utilities (electricity, gas, sewer, water, 
telephone, etc.) to the residence. The utility record should show that 
this is not service to a commercial unit, or an additional service to 
an existing residence (such as a second telephone line).
    (4) Provision of other governmental services (housing assistance, 
welfare, etc.) to residents of the unit.
    (5) Aerial photography and/or standard photography.
    (6) Land use maps.
    (7) Local 911 emergency lists, if they distinguish residential from 
commercial units.
    (8) Tax assessment records if they distinguish residential from 
commercial units.

[[Page 35558]]

    All Appeal documentation must be filed with the Appeals Office 
within 30 calendar days after the Bureau transmits its Detailed 
Feedback/Final Determination materials to the eligible government. At 
the same time, the eligible government must send a duplicate copy of 
all Appeal documentation to the Bureau's Regional Census Center 
responsible for the jurisdiction. The eligible government may not 
submit any materials to the Appeals Office after the 30-day period has 
lapsed.
6. Where Must Eligible Governments File an Appeal?
    Appeals must be sent to: Dr. Philip N. Fulton, Director, Census 
Address List Appeals Office, 1730 K Street, NW--Suite 418, Washington, 
DC 20006; telephone (202) 208-4613. At the same time, a duplicate copy 
of all Appeal documentation must be sent to the Bureau's Regional 
Census Center responsible for the jurisdiction.
    Upon receipt of an Appeal, the Appeals Office will send a written 
confirmation to the eligible government that its Appeal has been 
received. The Appeals Office also will notify the Bureau, in writing, 
that the Appeal has been filed.
7. What Written Documentation and Supporting Evidence May Be Submitted 
by the Bureau During the Appeal Process?
    The Bureau does not need to respond to the Appeal or to provide any 
materials in support of its Reconciliation determination. Upon receipt 
of notification that an Appeal has been filed, the Bureau will have 15 
calendar days in which it may (if the Bureau so chooses):
    a. Submit to the Appeals Office written documentation briefly 
summarizing its position as well as any supporting evidence concerning 
the appealed addresses, or
    b. Submit to the Appeals Office a written statement agreeing to the 
recommendation(s) in the Appeal.
    If the Bureau submits any written documentation to the Appeals 
Office to support its position, the Bureau at the same time must send a 
copy of its submission to the eligible government. The Bureau may not 
submit any materials to the Appeals Office after the 15-day period has 
lapsed.
8. What is the Appeal Review and Final Decision Process?
    An Appeal Officer will review the Bureau's Detailed Feedback/Final 
Determination and the written documentation and supporting evidence 
submitted by the eligible government and the Bureau. No testimony or 
oral argument will be received by the Appeal Officer. Appeal Officers 
will apply the following principles in conducting their review:
    a. The Appeal Officer shall consider the quality of the map or 
address reference source as the basis for determining the validity of 
an address (or group of addresses) and its (their) location(s).
    b. For any address for which the Appeal Officer determines that the 
quality of the supporting evidence submitted by both parties is of 
equal weight, the Appeal Officer shall decide in favor of the eligible 
government.
    At the conclusion of reviewing an appealed address (or group of 
addresses), the Appeal Officer will prepare a draft written 
determination. The draft written determination will be reviewed by a 
higher level official in the Appeals Office. The Director of the 
Appeals Office (or his designee) will then issue a final written 
determination to both the eligible government and the Bureau. The final 
written determination will include a brief explanation of the Appeals 
Office's decision, and will specify how the appealed address(es) or its 
(their) location(s) should appear on the Census 2000 address list. Each 
final written determination shall become part of the administrative 
record of the Appeal process.
    The Appeals Office's decision is final. In conducting the Census 
2000 enumeration, the Bureau will include all addresses added to, or 
corrected in, the Census 2000 address list as a result of the Appeal 
process, according to the same procedures used for all other addresses 
on the list. Inclusion of an address on the list does not mean that a 
housing unit or its inhabitants are actually at the address, or that 
the address will be included in the final Census 2000 data summaries. 
The census-taking process will determine the inclusion status of the 
address--whether or not it is actually a housing unit--and the final 
population and housing unit status for each address.
9. When Will the Appeal Process be Completed?
    Appeal reviews shall be completed and written determinations issued 
to the concerned parties as soon as possible, and in any event no later 
than January 14, 2000.

[FR Doc. 99-16688 Filed 6-29-99; 8:45 am]
BILLING CODE 6820-46-U