[Federal Register Volume 64, Number 125 (Wednesday, June 30, 1999)]
[Notices]
[Pages 35187-35189]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-16672]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 16, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These

[[Page 35188]]

schedules provide for the timely transfer into the National Archives of 
historically valuable records and authorize the disposal of all other 
records after the agency no longer needs to conduct its business. Some 
schedules are comprehensive and cover all the records of an agency or 
one of its major subdivisions. Most schedules, however, cover records 
of only one office or program or a few series of records. Many of these 
update previously approved schedules, and some include records proposed 
as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-99-4, 6 items, 
6 temporary items). Paper and electronic records compiled in the 
implementation of the Air Force Status of Resources and Training System 
(SORTS), an electronic information system used to collect, store, and 
report data regarding unit resources and training. Records include 
SORTS documentation, input documents, worksheets, forms, master data 
file, electronic backups of the master data file, and hardcopy 
printouts. Also included are electronic copies of documents created 
using word processing and form filler software that is used to generate 
paper copies.
    2. Department of the Air Force, Agency-wide (N1-AFU-99-8, 1 item, 1 
temporary item). Customs records for personal property brought into or 
acquired in Turkey by U.S. military and civilian personnel.
    3. Department of the Air Force, Agency-wide (N1-AFU-99-9, 3 items, 
3 temporary items). Hazardous material authorization forms used to 
control the issuance of hazardous materials. Included are electronic 
copies of forms created using word processing and form filler software 
that is used to generate paper copies.
    4. Department of the Army, Agency-wide (N1-AU-99-5, 2 items, 2 
temporary items). Records relating to individuals treated and counseled 
for the Human Immunodeficiency Virus (HIV). Records consist primarily 
of forms pertaining to counseling and treatment provided by the Army. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    5. Department of Defense, Defense Finance and Accounting Service 
(N1-507-97-1, 398 items, 398 temporary items). Records, including 
electronic systems and electronic copies of documents created using 
electronic mail, word processing, and other office automation 
applications, accumulated by Defense Finance and Accounting Service 
servicing centers, accountable stations, and other offices. Records 
pertain primarily to finance and accounting activities, including such 
matters as cost analysis and budgeting, accounting operations, payments 
to vendors, procurement, the management of nonappropriated funds, the 
collection and disbursement of funds, accountability and fund 
reporting, internal control programs, U.S. Savings Bonds, travel 
payments, payments to civilian and military personnel, retiree and 
annuitant pay, foreign military sales, revolving funds, internal audits 
and inspections, reports of survey, financial property, logistical 
activities, and the preparation of financial statements. Also included 
are administrative files pertaining to safety and accident prevention 
programs.
    6. Department of Labor, Employment and Training Administration, 
(N1-369-98-1, 4 items, 2 temporary items). Weekly reports of payments 
to Job Corps members and Office of Trade Adjustment case files dealing 
with the eligibility for assistance of businesses impacted by foreign 
imports. Files documenting Jobs Corps facility operations, 1964 through 
1971, are proposed for permanent retention.
    7. Department of the Treasury, Internal Revenue Service (N1-58-98-
1, 8 items, 4 temporary items). Reading files and calendars, including 
electronic copies of calendars. Subject files, reading files, and the 
recordkeeping copies of the calendars of the Chief Operations Officer 
are proposed for permanent retention.
    8. Tennessee Valley Authority, Communications Office (N1-142-97-24, 
2 items, 2 temporary items). Paper and microfilm copies of newspaper 
clippings concerning TVA provided by a clipping service.
    9. Tennessee Valley Authority, Occupational Safety and Health 
Office (N1-142-98-4, 3 items, 3 temporary items). Material Safety Data 
Sheets required by the Occupational Safety and Health Administration 
for employee safety. Sheets are primarily prepared by manufacturers and 
include data on hazardous materials. Included are electronic copies of 
documents created using electronic mail and word processing and copies 
of sheets that have been imaged.
    10. Tennessee Valley Authority, Human Resources Office (N1-142-98-
13, 1 item, 1 temporary item). Notes, correspondence, vendor contracts, 
booklets, and questionnaires pertaining to the 360 Degree Feedback 
Project. Under this project, TVA employees are provided with feedback 
from peers and supervisors concerning their performance.
    11. Tennessee Valley Authority, Administrative Services Office (N1-
142-99-6, 2 items, 2 temporary items). Abstracts of Title pertaining to 
properties TVA has purchased or acquired rights to. Included are 
electronic copies of documents created using electronic mail and word 
processing.
    12. Tennessee Valley Authority, Office of Nuclear Power (N1-142-99-
10, 2 items, 2 temporary items). Work Orders requesting maintenance or 
operation modifications for nuclear power plants. Records include work 
instructions, manuals, drawings, procedures and related records. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    13. Tennessee Valley Authority, Agency-wide (N1-142-99-11, 2 items, 
2 temporary items). Responses and supporting papers relating to 
selections to fill vacancies that have been challenged. Also included 
are electronic copies of documents created using electronic mail and 
word processing that relate to the filling of positions.


[[Page 35189]]


    Dated: June 24, 1999.
Geraldine Phillips,
Acting Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-16672 Filed 6-29-99; 8:45 am]
BILLING CODE 7515-01-P