[Federal Register Volume 64, Number 124 (Tuesday, June 29, 1999)]
[Notices]
[Pages 34793-34794]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-16441]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to amend record system.

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SUMMARY: The Department of the Navy proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on July 29, 1999, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems reports. The record system being amended is set forth 
below, as amended, published in its entirety.

    Dated: June 22, 1999.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05300-1

SYSTEM NAME:
    Organization Locator and Social Roster (February 22, 1993, 58 FR 
10749).

CHANGES:
SYSTEM IDENTIFIER:
    Delete entry and replace with `N05000-3'.
* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Delete entry and replace with `Military and civilian personnel 
attached to the activity, Departments of the Navy and Defense, or other 
government agencies; family members; and guest or other invitees.'

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with `Manual and automated records which 
include names; Social Security Numbers; dates of birth; next of kin 
information; dependent information; addresses; telephone numbers; 
official titles; organization identification; invitations, acceptances, 
regrets, protocol, and other information associated with attendance at 
functions; disability data; and locator records of personnel attached 
to the organization.'
* * * * *

PURPOSE(S):
    Delete entry and replace with `To notify personnel of arrival of 
visitors; recall personnel to duty station when required; locate 
individuals on routine matters; provide mail distribution and 
forwarding addresses; compile a social roster for official and non-
official functions; send personal greetings and invitations; and locate 
individuals during medical emergencies, facility evacuations, and 
similar threat situations.'
* * * * *

SAFEGUARDS:
    Delete entry and replace with `Documents are marked `FOR OFFICIAL 
USE ONLY--PRIVACY SENSITIVE' and are only distributed to those persons 
having an official need to know. Computerized records are password 
protected and only accessible by those persons with an official need to 
know.'
* * * * *

RECORD SOURCE CATEGORIES:
    Delete entry and replace with `Individual and records of the 
activity.'
* * * * *
N05000-3

SYSTEM NAME:
    Organization Locator and Social Roster.

SYSTEM LOCATION:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Military and civilian personnel attached to the activity, 
Departments of the Navy and Defense, or other government agencies; 
family members; and guests or other invitees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Manual or mechanized records. Includes information such as names, 
addresses, telephone numbers; official titles or positions and 
organizations; invitations, acceptances, regrets,

[[Page 34794]]

protocol, and other information associated with attendants at 
functions. Locator records of personnel attached to the organization.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

PURPOSE(S):
    To notify personnel of arrival of visitors; recall personnel to 
duty station when required; locate individuals on routine matters; 
provide mail distribution and forwarding addresses; compile a social 
roster for official and non-official functions; send personal greetings 
and invitations; and locate individuals during medical emergencies, 
facility evacuations, and similar threat situations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual and automated records.

RETRIEVABILITY:
    Name, Social Security Number, and/or organization code.

SAFEGUARDS:
    Documents are marked `FOR OFFICIAL USE ONLY--PRIVACY SENSITIVE' and 
are only distributed to those persons having an official need to know. 
Computerized records as password protected and only accessible by those 
persons with an official need to know.

RETENTION AND DISPOSAL:
    Records are destroyed upon update of roster to add/delete 
individuals who have arrived/departed the organization.

SYSTEM MANAGER(S) AND ADDRESS:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

CONTESTING RECORD PROCEDURES:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

RECORD SOURCE CATEGORIES:
    Individual and records of the activity.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. 99-16441 Filed 6-28-99; 8:45 am]
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