[Federal Register Volume 64, Number 122 (Friday, June 25, 1999)]
[Notices]
[Pages 34297-34299]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-16176]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.


[[Page 34298]]


ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 9, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Headquarters, U.S. Air Force (N1-
AFU-99-1, 2 items, 2 temporary items). Air Force litigation case files 
stored at the Washington National Records Center that did not establish 
major precedents or policy changes and/or did not attract widespread 
public or Congressional attention. Records document legal actions 
involving the Air Force, its personnel, or contractors, along with 
administrative proceedings, investigations, and legal processing. Files 
that relate to environmental matters are proposed for disposal 50 years 
after case is closed.
    2. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-99-6, 3 items, 3 temporary items). Audit case 
files of internal agency programs, operations, and procedures, and 
external audits of agency contractors and grantees. Records consist of 
audit reports, correspondence, memorandums, comments, and supporting 
work papers. Also included are electronic copies of documents created 
using electronic mail and word processing.
    3. Department of Justice, Office of Professional Responsibility 
(N1-60-99-6, 5 items, 4 temporary items). Files relating to 
investigations of alleged misconduct by attorneys and other employees 
of the Department of Justice. Included are original complaints or 
allegations, attorney's notes and evaluations, investigative reports, 
collected documents, and statements of case disposition. Also included 
are electronic copies of documents created using electronic mail and 
word processing. Recordkeeping copies of significant investigative case 
files are proposed for permanent retention.
    4. Department of Labor, Bureau of Labor Statistics (N1-257-99-1, 2 
items, 2 temporary items). Survey Of Occupational Injuries and Illness 
data collection booklets and related word processing and electronic 
mail copies. The data, which is collected by states, is tabulated by 
BLS and included in a Census of Fatal Occupational Injuries (CFOI) 
survey report, which was previously approved for permanent retention.
    5. Department of Transportation, Federal Highway Administration 
(N1-406-99-1, 3 items, 2 temporary items). Records relating to highway 
construction and rehabilitation projects on Federal property. Included 
are such records as contracts, inspection reports, field notebooks, 
work orders, and project reports. Also included are electronic copies 
of documents created using electronic mail and word processing. 
Recordkeeping copies of final construction reports, project tracings, 
and reconnaissance reports are proposed for permanent retention.
    6. Department of the Treasury, Internal Revenue Service (N1-58-99-
3, 26 items, 18 temporary items). Copies of Service-wide directives 
other than recordkeeping copies. Included are electronic copies created 
using office automation, paper copies that have been

[[Page 34299]]

microfilmed, CD-ROM copies, and reference copies. Recordkeeping copies 
are proposed for permanent retention.
    7. Corporation for National Service, Office of the Inspector 
General (N1-362-99-1, 5 items, 5 temporary items). Investigative case 
files and audit case files relating to agency personnel, volunteers, 
contractors, programs, procedures and operations. Included are 
complaints, allegations, investigations, audit reports, correspondence, 
memorandums, work papers, and electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of 
significant investigative case files were scheduled for permanent 
retention in a previously approved schedule.
    8. Nuclear Regulatory Commission, Office of International Programs 
(N1-431-99-3, 57 items, 41 temporary items). Electronic records in the 
Commission's Agencywide Document Access and Management System (ADAMS) 
pertaining to international programs, including electronic copies of 
records created using office automation tools and records that are used 
to create ADAMS portable document format files. Records, which were 
previously authorized for disposal in paper form, include files 
relating to committees and conferences for which the Commission is not 
the sponsor, copies of Department of State cables, foreign visitor 
files, routine correspondence files, and representation fund files. 
Proposed for permanent retention are electronic recordkeeping copies of 
files pertaining to committees and conferences sponsored by the 
Commission, records relating to the export/import of nuclear materials, 
international agreements, formal arrangements, program correspondence 
files at the office director level, international organization files, 
and regulatory history files.
    9. Nuclear Regulatory Commission, Office of State Programs, (N1-
431-99-4, 24 items, 18 temporary items). Electronic records in the 
Commission's Agencywide Document Access and Management System (ADAMS) 
pertaining to state programs, including electronic copies of records 
created using office automation tools and records that are used to 
create ADAMS portable document format files. Records, which were 
previously authorized for disposal in paper form, include such files as 
low-level and routine program correspondence, training files, and files 
pertaining to states with which the Commission has not made agreements. 
The electronic recordkeeping copies of the state agreement files, 
integrated materials performance evaluation program records, and 
general program correspondence files are proposed for permanent 
retention.
    10. Nuclear Regulatory Commission, Office of Public Affairs (N1-
431-99-6, 14 items, 10 temporary items). Electronic records in the 
Commission's Agencywide Document Access and Management System (ADAMS) 
pertaining to public affairs, including electronic copies of records 
created using office automation tools and records that are used to 
create ADAMS portable document format files. Records consist of low-
level and routine program correspondence files which were previously 
authorized for disposal in paper form. The electronic recordkeeping 
copies of general program correspondence files at the Office Director 
level, press releases, official speeches, and other informational 
releases and publications are proposed for permanent retention.
    11. U.S. Office of Government Ethics, Financial Disclosure Division 
(N1-522-99-2, 30 items, 30 temporary items). Records of the Financial 
Disclosure Division relating primarily to the filing of disclosure 
reports. Included are such records as reading files, requests for 
filing extensions and exemptions, late filing fee waivers, delinquent 
filer correspondence, delinquent agency submissions, notifications of 
conflict of interest, ethics agreement correspondence, monthly ethics 
agreement status reports, announcements of presidential nominations, 
logs documenting review of disclosure reports, and requests to inspect 
copies of completed financial disclosure reports. Also included are 
electronic copies of documents created using electronic mail and word 
processing.

    Dated: June 17, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-16176 Filed 6-24-99; 8:45 am]
BILLING CODE 7515-01-P