[Federal Register Volume 64, Number 121 (Thursday, June 24, 1999)]
[Notices]
[Pages 33862-33863]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-16037]


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FEDERAL MARITIME COMMISSION


Privacy Act of 1974; Proposed Altered Systems of Records

AGENCY: Federal Maritime Commission.

ACTION: Notice of proposed altered systems of records.

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SUMMARY: This Notice proposes the amendment of various Privacy Act 
systems of records maintained by the Commission. The amendments are 
minor and reflect changes due to Commission organizational changes, and 
changes to storage and retrievability of systems.

DATES: Comments must be submitted on or before July 26, 1999. The 
alterations will be effective on August 3, 1999, unless comments are 
received that would result in a contrary determination.

ADDRESSES: Comments may be submitted to: Bryant L. VanBrakle, 
Secretary, Federal Maritime Commission, 800 N. Capitol Street, NW., 
Washington, DC 20573-0001, (202) 523-5725, email: [email protected].

FOR FURTHER INFORMATION CONTACT: Bryant L. VanBrakle, Secretary, 
Federal Maritime Commission, 800 N. Capitol Street, NW., Washington, DC 
20573-0001, (202) 523-5725.

SUPPLEMENTARY INFORMATION: Notice is given that, pursuant to the 
Privacy Act of 1974, 5 U.S.C. 552a, the Commission proposes to amend 
various systems of records as described herein. The Commission's latest 
prior publication updating its system of records was on November 28, 
1997 (62 FR 63341).
    The amendments proposed herein are minor and reflect Commission 
organizational changes, as well as the electronic maintenance of 
certain systems. In addition, system FMC-23 is removed as it is no 
longer relevant or necessary.
    1. In the Commission's system of records designated FMC-2 Non-
Attorney Practicioner file, the ``Storage,'' ``Retrievability,'' and 
``Safeguards'' provisions are revised to read as follows:
FMC-2
* * * * *

STORAGE:
    Physical records are maintained in file folders. Electronic records 
are maintained in a database on a computer hard drive.

RETRIEVABILITY:
    Physical records are indexed alphabetically by name. Electronic 
records are retrievable by name, address, company, application date, 
admission date, or card number.

SAFEGUARDS:
    Physical records are maintained in file cabinets under the control 
of personnel in the Secretary's office. Electronic records are password 
protected.
* * * * *
    2. The Commission's system of records designated FMC-7 Licensed 
Ocean Freight Forwarders File is amended as follows:
    a. In the provisions designated ``System location'' and ``System 
manager(s) and address,'' the phrase ``Bureau of Domestic Regulation'' 
is revised to read ``Bureau of Tariffs, Certification and Licensing'' 
wherever it appears.
    b. In the provision designated ``Record source categories,'' 
``Commission District Offices'' is revised to read ``Commission Area 
Representatives.''
    3. In the Commission's system of records FMC-18 Travel Orders/
Vouchers File, the provisions designated ``Authority for maintenance of 
the system'' and ``Safeguards'' are revised to read as follows:
FMC-18
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Travel Regulation, 41 CFR parts 300-304.
* * * * *

SAFEGUARDS:
    Records are maintained in a locking file cabinet and monitored by 
the Director of the Office of Budget and Financial Management.
* * * * *
    4. The Commission's system of records FMC-22 Investigative Records 
Information System is amended as follows:
    a. The provision designated ``System name'' is revised to read as 
follows:
FMC-22

SYSTEM NAME:
    Records Tracking System.
* * * * *

[[Page 33863]]

    b. In the provisions designated ``Categories of records in the 
system,'' ``Retrievability,'' ``Retention and disposal,'' ``System 
Manager(s) and address,'' and ``Record source categories,'' the phrase 
``Bureau of Investigations'' is revised to read ``Bureau of 
Enforcement'' wherever it appears.
    5. The Commission's system of records FMC-23 Parking Applications 
is removed.
    6. In the Commission's system of records FMC-24 Informal Inquiries 
and Complaints Files the provisions designated ``Categories of records 
in the system,'' ``Storage,'' ``Retrievability,'' ``Safeguards,'' and 
``Retention and disposal,'' are revised to read as follows:
FMC-24
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of complaints and correspondence developed in their 
resolution complaint tracking logs; and complaint tracking electronic 
summary database.
* * * * *

STORAGE:
    Physical records are maintained in file folders; the electronic 
database is maintained on the Commission's local area network.

RETRIEVABILITY:
    Physical and electronic records are serially numbered and indexed 
by complainant and respondents.

SAFEGUARDS:
    Physical records are maintained in locked file cabinets; access to 
electronic records is password protected.

RETENTION AND DISPOSAL:
    Records are maintained by the Federal Maritime Commission for four 
years and then destroyed. The electronic summary database is 
permanently maintained.
* * * * *
    7. In the Commission's system of records FMC-30 Procurement 
Integrity Certification Files, in the provision designated ``System 
manager(s) and address'', ``Bureau of Administration'' is revised to 
read ``Office of the Managing Director.''

    By the Commission.
Bryant L. VanBrankle,
Secretary.
[FR Doc. 99-16037 Filed 6-23-99; 8:45 am]
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