[Federal Register Volume 64, Number 114 (Tuesday, June 15, 1999)]
[Notices]
[Pages 32096-32097]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-15071]
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DEPARTMENT OF THE TREASURY
Internal Revenue Service
Privacy Act of 1974; As Amended
AGENCY: Internal Revenue Service, Treasury.
ACTION: Notice of alteration to Privacy Act system of records notices.
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SUMMARY: The Internal Revenue Service is altering Treasury/IRS 60.008
and Treasury/IRS 60.011 to reflect changes in the management and
location of the systems of records from the Office of the Chief
Inspector to the Assistant Commissioner (Support Services). These
changes are pursuant to the IRS Restructuring and Reform Act of 1998.
EFFECTIVE DATE: This notice will be adopted without further publication
in the Federal Register on July 15, 1999, unless modified by a
subsequent notice to incorporate comments received from the public.
FOR FURTHER INFORMATION CONTACT: Mary Anderson, Program Analyst,
Support Services, Internal Revenue Service, 1401 Wilson Boulevard,
Suite 800, Arlington, VA 22209, telephone: (703) 235-0652.
SUPPLEMENTARY INFORMATION: The IRS Restructuring and Reform Act of 1998
included specific provisions impacting the Office of the Chief
Inspector, Internal Revenue Service. The law provided for the
appointment of a Treasury Inspector General for Tax Administration
(TIGTA), effective January 19, 1999, who will report directly to the
Secretary of the Treasury.
The systems of records Treasury/IRS 60.008--Security, Background
and Character Investigation Files (NBIC), and Treasury/IRS 60.011--
Internal Security Management Information System (ISMIS), will continue
to exist with the IRS since the National Background Investigations
Center, which generates such investigations and utilizes the ISMIS
database, will remain with the IRS. The NBIC, formerly under the
control of the Chief Inspector, will now continue to conduct personnel
security investigations under the auspices of the Assistant
Commissioner (Support Services). The alteration of the two systems of
records will reflect changes to the system numbers, system names,
system locations, safeguards, record access procedures, system
managers, and will more accurately describe the categories of records
in the systems of records.
The first system of records, IRS 60.008--Security, Background, and
Character Investigation Files, Inspection, will be renumbered and
renamed as ``IRS 34.021--Personnel Security Investigations, National
Background Investigations Center--Treasury/IRS.'' Language has also
been inserted under ``Exemption claimed for the system'' to identify
the section under which the exemption is claimed (5 U.S.C. 552a(k)(5)).
The second system of records, IRS 60.011--Internal Security
Management Information System (ISMIS) will be renumbered and renamed as
``IRS 34.022--National Background Investigations Center Management
Information System (NBICMIS)--Treasury/IRS.''
The changes to the systems of records are not within the purview of
subsection (r) of the Privacy Act of 1974, as amended, which requires
the submission of new or altered systems report. For the reasons set
forth in this preamble, the IRS proposes to alter the above systems of
records. The alterations described above are as follows:
Treasury/IRS 34.021
SYSTEM NAME:
Description of change: Replace the current title with the
following: ``Personnel Security Investigations, National Background
Investigations Center--Treasury/IRS.''
[[Page 32097]]
SYSTEM LOCATION:
Description of change: Replace the current language with the
following: ``National Background Investigations Center, P.O. Box 248,
Florence, KY 41022-0248.''
* * * * *
SAFEGUARDS:
Description of change: Replace the current statement with the
following: ``Access controls will not be less than those provided by
the Automated Information System Security Handbook, IRM 2(10)00.
Records will be accessible to National Background Investigations Center
personnel on a need-to-know basis, all of whom have been the subject of
background investigations. Computerized records are password
protected.''
RETENTION AND DISPOSAL:
Description of change: Replace the current statement with the
following: ``Records are maintained in accordance with IRM Part X,
National Background Investigations Center, Exhibit (10)110-2.''
SYSTEM MANAGER(S) AND ADDRESS:
Description of change: Replace the current language with the
following: ``Official prescribing policies and practices: Assistant
Commissioner, (Support Services). Official maintaining the system:
Director, National Background Investigations Center, P.O. Box 248,
Florence, KY 41022-0248.''
* * * * *
RECORD ACCESS PROCEDURES:
Description of change: Replace the current language with the
following: ``Individuals seeking access to this system of records, or
seeking to contest its content, may inquire in accordance with
instructions appearing at 31 CFR part 1, subpart C, appendix B.
Inquiries should be addressed to the IRS National Background
Investigations Center, P.O. Box 248, Florence, KY 41022-0248, Attn:
Disclosure Specialist.''
* * * * *
EXEMPTION CLAIMED FOR SYSTEM:
Description of change: Insert the following at the end of the
sentence: ``pursuant to 5 U.S.C. 552a(k)(5).''
Treasury/IRS 34.022
SYSTEM NAME:
Description of change: Replace the current title with the
following: ``National Background Investigations Center Management
Information System (NBICMIS)--Treasury/IRS.''
SYSTEM LOCATION:
Description of change: Replace the current language with the
following: ``National Background Investigations Center, P.O. Box 248,
Florence, KY 41022-0248.''
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Description of change: Replace the current language with the
following: ``Current and former employees of the Internal Revenue
Service within the Department of the Treasury, and private contractors
at IRS facilities.''
CATEGORIES OF RECORDS IN THE SYSTEM:
Description of change: Replace the current statement with the
following: ``(1) NBICMIS personnel system records contain National
Background Investigations Center (NBIC) employee name, office, start of
employment, series/grade, title, separation date; (2) NBICMIS tracking
records contain status information on investigations from point of
initiation through conclusion; (3) NBICMIS timekeeping records contain
assigned cases and distribution of time; (4) NBICMIS case tracking
records contain background investigations.''
* * * * *
PURPOSE(S):
Description of change: Remove current statement and add: ``The
purpose of NBICMIS is to: (1) Effectively manage NBIC resources and
assess the effectiveness of current NBIC programs as well as assist in
determining budget and staff requirements. (2) Provide the technical
ability for other components of the Service to analyze trends in
integrity matters on an organizational, geographic and violation
basis.''
* * * * *
RETRIEVABILITY:
Description of change: Replace the current language with the
following: ``By name of individual to whom it applies, social security
number, or case number.''
SAFEGUARDS:
Description of change: Replace the current language with the
following: ``Access is limited to authorized Support Services personnel
who have a direct need to know. Hard copy of data is stored in rooms of
limited accessibility except to employees. These rooms are locked after
business hours. Access to magnetic media is controlled by computer
passwords. Access to specific NBICMIS records is further limited by
computer security programs limiting access to select personnel.''
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Description of change: Replace the current language with the
following: ``Official prescribing policies and practices: Assistant
Commissioner, (Support Services). Official maintaining the system:
Director, National Background Investigations Center, P.O. Box 248,
Florence, KY 41022-0248.''
RECORD ACCESS PROCEDURES:
Description of change: Replace the current language with the
following: ``Individuals seeking access to this system of records, or
seeking to contest its content, may inquire in accordance with
instructions appearing at 31 CFR part 1, subpart C, appendix B.
Inquiries should be addressed to the IRS National Background
Investigations Center, P.O. Box 248, Florence, KY 41022-0248, Attn:
Disclosure Specialist.''
* * * * *
RECORD SOURCE CATEGORIES:
Description of change: Replace the current statement with the
following: ``Current and former employees of the Internal Revenue
Service.''
* * * * *
Date: June 7, 1999.
Shelia Y. McCann,
Deputy Assistant Secretary, Administration.
[FR Doc. 99-15071 Filed 6-14-99; 8:45 am]
BILLING CODE 4830-01-P