[Federal Register Volume 64, Number 109 (Tuesday, June 8, 1999)]
[Notices]
[Pages 30494-30496]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-14394]



[[Page 30494]]

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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.

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SUMMARY: The Defense Logistics Agency proposes to amend two systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on July 8, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Defense Logistics Agency proposes to amend four systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the 
systems of records are not within the purview of subsection (r) of the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the 
submission of new or altered systems report. The record systems being 
amended are set forth below, as amended, published in their entirety.
    Dated: June June 2, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S161.60 DLA-I

System name:
    Seizure and Disposition of Property Records (February 22, 1993, 58 
FR 10854).

Changes:
System Identifier:
    Delete entry and replace with `S500.42 CAAS'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Any person on property controlled by 
DLA identified as being in possession of contraband or physical 
evidence connected with a criminal offense.'

Categories of records in the system:
    Delete entry and replace with `The file includes name, Social 
Security Number, addresses, telephone numbers and data pertaining to 
the asset. The file also includes documents pertaining to acquisition, 
storage and disposition of contraband and physical evidence to include 
receipts, chain of custody documents, release, and disposition or 
destruction certificates.'

Authority for maintenance of the system:
    Delete entry and replace with `Section 21 of the Internal Security 
Act 1950 (50 U.S.C. 797, et seq.); DoD Directives 5200.8 and 5105.22; 
and E.O. 9397 (SSN).'

Purpose(s):
    Delete `DLA security personnel' and replace with `security and 
police force personnel.'
    Delete second paragraph and replace with `Information is also used 
to maintain chain of custody on evidence for presentation in court in 
cases requiring criminal prosecution.'
* * * * *

Retrievability:
    Delete entry and replace with `Retrieved by property log number and 
last name if person has been identified in the particular case; by 
incident number if property was found on the premises or recovered from 
a crime scene.'

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to DLA personnel who must use the records to perform 
their duties. The computer files are password protected with access 
restricted to authorized users. Records are secured in locked or 
guarded buildings, locked offices, or locked cabinets during nonduty 
hours.'
* * * * *

Record source categories:
    Delete entry and replace with `Record subject; security personnel; 
and Federal, state, and local law enforcement agencies.'
* * * * *
S500.42 CAAS

System name:
    Seizure and Disposition of Property Records (February 22, 1993, 58 
FR 10854).

System location:
    Defense Logistics Agency Primary Level Field Activities (PLFAs). 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Any person on property controlled by DLA identified as being in 
possession of contraband or physical evidence connected with a criminal 
offense.

Categories of records in the system:
    The file includes name, Social Security Number, addresses, 
telephone numbers and data pertaining to the asset. The file also 
includes documents pertaining to acquisition, storage and disposition 
of contraband and physical evidence to include receipts, chain of 
custody documents, release, and disposition or destruction 
certificates.

Authority for maintenance of the system:
    Section 21 of the Internal Security Act 1950 (50 U.S.C. 797, et 
seq.); DoD Directives 5200.8 and 5105.22; and E.O. 9397 (SSN).

Purpose(s):
    Information is maintained and used by security and police force 
personnel to provide accountability for confiscated contraband and 
acquired physical evidence.
    Information is also used to maintain chain of custody on evidence 
for presentation in court in cases requiring criminal prosecution.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and electronic form.

Retrievability:
    Retrieved by property log number and last name if person has been 
identified in the particular case; by incident number if property was 
found on the premises or recovered from a crime scene.

[[Page 30495]]

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must use the records to perform their duties. The computer files 
are password protected with access restricted to authorized users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during nonduty hours.

Retention and disposal:
    Destroy 3 years after final action on or disposition of the 
property and responsibility therefore has been appropriately 
terminated.

System manager(s) and address:
    Head of PLFAs who are responsible for investigating suspected 
criminal acts. Official mailing addresses are published as an appendix 
to the DLA's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer of the PLFA involved. Official mailing 
addresses are published as an appendix to the DLA's compilation of 
systems of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer of the PLFA involved. Official mailing addresses are 
published as an appendix to the DLA's compilation of systems of records 
notices.
    Individuals should provide full name, Social Security Number, 
current address, and telephone numbers.
    For personal visits, the individual should be able to provide some 
acceptable identification, that is, driver's license, employing office 
identification card, and give some verbal information that could be 
verified from his file.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject; security personnel; and Federal, state, and local 
law enforcement agencies.

Exemptions claimed for the system:
    None.
S161.70 DLA-I

System name:
    Firearms Registration Records (February 22, 1993, 58 FR 10854).

Changes:
System Identifier:
    Delete entry and replace with `S500.43 CAAS'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Individuals required to register 
personal or Government issue firearms with DLA.'

Categories of records in the system:
    Delete entry and replace with `The file includes name, addresses, 
social security number, and telephone numbers. The file also includes 
firearm registration forms, and other documents relating to 
registration of privately owned firearms.'

Authority for maintenance of the system:
    Delete entry and replace with `Section 21 of the Internal Security 
Act 1950 (50 U.S.C. 797, et seq.); DoD Directives 5200.8 and 5105.22; 
and E.O. 9397 (SSN).'

Purpose(s):
    Delete entry and replace with `Information is used by security 
officers and police force personnel to ensure proper maintenance and 
safekeeping of privately owned firearms by personnel residing on DLA 
controlled premises or who are required to register firearms with DLA. 
Records may also be used to identify the owner of a particular 
firearm.'

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete second paragraph.
* * * * *

Retrievability:
    Delete entry and replace with `Retrieved by name or Social Security 
Number.'

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to DLA personnel who must use the records to perform 
their duties. The computer files are password protected with access 
restricted to authorized users. Records are secured in locked or 
guarded buildings, locked offices, or locked cabinets during nonduty 
hours.'
* * * * *
S500.43 CAAS

System name:
    Firearms Registration Records.

System location:
    Defense Logistics Agency Primary Level Field Activities (PLFAs). 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals required to register personal or Government issue 
firearms with the Defense Logistics Agency.

Categories of records in the system:
    The file includes name, addresses, Social Security Number, and 
telephone numbers. The file also includes firearm registration forms, 
and other documents relating to registration of privately owned 
firearms.

Authority for maintenance of the system:
    Section 21 of the Internal Security Act 1950 (50 U.S.C. 797, et 
seq.); DoD Directives 5200.8 and 5105.22; and E.O. 9397 (SSN).

Purpose(s):
    Information is used by security officers and police force personnel 
to ensure proper maintenance and safekeeping of privately owned 
firearms by personnel residing on DLA controlled premises or who are 
required to register firearms with DLA. Records may also be used to 
identify the owner of a particular firearm.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

[[Page 30496]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and electronic form.

Retrievability:
    Retrieved by name or Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must use the records to perform their duties. The computer files 
are password protected with access restricted to authorized users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during nonduty hours.

Retention and disposal:
    Destroy 6 months after cancellation of registration or departure of 
the registrant from the jurisdiction of the registering activity.

System manager(s) and address:
    Security officers of the DLA PLFAs. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer of the PLFA involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Individual must provide full name, social security number, home 
address, and location of DLA installation where firearm was registered.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer of the PLFA involved. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.
    Individuals should provide information that contains the full name, 
current address and telephone numbers of the individual. For personal 
visits, the individual should be able to provide some acceptable 
identification, that is, driver's license, employing office 
identification card, and give some verbal information that can be 
verified from his file.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject and security and police force personnel.

Exemptions claimed for the system:
    None.
[FR Doc. 99-14394 Filed 6-7-99; 8:45 am]
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