[Federal Register Volume 64, Number 109 (Tuesday, June 8, 1999)]
[Notices]
[Pages 30491-30493]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-14392]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.
ACTION: Notice to amend record systems.

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SUMMARY: The Department of the Air Force proposes to amend systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on July 8, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force

[[Page 30492]]

Communications and Information Center/INC, 1250 Air Force Pentagon, 
Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rolling at (703) 588-6187.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report for each system. The 
specific changes to the record systems being amended are set forth 
below followed by the notices as amended, published in their entirety.
    Dated: May June 2, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F065 SAFAA A

System name:
    Accounts Receivable (June 11, 1997, 62 FR 31793).

Changes:
System Identifier:
    Delete entry and replace with `F065 AFEDF A'.

System name:
    Delete entry and replace with `Executive Dining Facility'.
* * * * *

Categories of individuals covered by the system:
    Replace `Mess Number One' with `Executive Dining Facility'.

Categories of records in the system:
    Delete entry and replace with `End of month reports detailing name, 
items purchased, amount, date, unit address, and duty phone.'
* * * * *

Safeguards:
    Delete entry and replace with `Records are accessed by person(s) 
responsible for servicing the record system in performance of their 
official duties. Access restricted to authorized personnel. Computer 
records are password protected and paper records are stored in locked 
rooms secured by alarm systems (motion detectors).'

Retention and disposal:
    Delete entry and replace with `These records are destroyed after 4 
years after the end of the fiscal year in which account was closed. 
Computer records are deleted then purged from the system. Paper records 
are destroyed through shredding, macerating, or burning.'
* * * * *

Record source categories:
    Delete entry and replace with `Daily tickets and directories for 
general officers and SES civilians.'
* * * * *
F065 AFEDF A

System name:
    Executive Dining Facility.

System location:
    Office of the Secretary of the Air Force, 1720 Air Force Pentagon, 
Washington, DC 20330-1720.

Categories of individuals covered by the system:
    All Air Force employees authorized to use the Air Force Executive 
Dining Facility.

Categories of records in the system:
    End of month reports detailing name, items purchased, amount, date, 
unit address, and duty phone.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
delegation by.

Purpose(s):
    Used to bill members authorized use of the Air Force Executive 
Dining Facility.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in folders/binders as well as computer storage.

Retrievability:
    Retrieved by name.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties. Access 
restricted to authorized personnel. Computer records are password 
protected and paper records are stored in locked rooms secured by alarm 
systems (motion detectors).

Retention and disposal:
    These records are destroyed after 4 years after the end of the 
fiscal year in which account was closed. Computer records are deleted 
then purged from the system. Paper records are destroyed through 
shredding, macerating, or burning.

System manager(s) and address:
    Administrative Assistant to the Secretary of the Air Force, (SAF/
AA), 1720 Air Force Pentagon, Washington, DC 20330-1720.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Administrative Assistant to the Secretary of the Air 
Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Administrative Assistant to the Secretary of the Air Force, 1720 
Air Force Pentagon, Washington, DC 20330-1720.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Daily tickets and directories for general officers and SES 
civilians.

Exemptions claimed for the system:
    None.
F090 AF IG B

System name:
    Inspector General Records (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

Storage:
    Delete entry and replace with `Maintained in file folders and in 
Automated Complaints Tracking System (ACTS) database.'

[[Page 30493]]

Retrievability:
    Delete entry and replace with `Retrieved by Complainant's name, 
subject of investigation's name and case number.'

Safeguards:
    Delete entry and replace with `Records are accessed by custodian of 
the system of records and by person(s) responsible for maintaining the 
system of records in the performance of their official duties. These 
personnel are properly screened and cleared for need-to-know. Records 
are stored in a locked room protected by cipher lock. Information 
maintained in ACTS database are protected by computer system software 
and password.'
* * * * *
F090 AF IG B

System name:
    Inspector General Records.

System location:
    Office of the Inspector General, Office of the Secretary of the Air 
Force (SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140. 
Headquarters of major commands and at all levels down to and including 
Air Force installations. Official mailing addresses are published as an 
appendix to the Air Force's compilation of record systems notices.

Categories of individuals covered by the system:
    All those who have registered a complaint, allegation or query with 
the Inspector General or Base Inspector on matters related to the 
Department of the Air Force. All senior officials who are subjects of 
reviews, inquiries, or investigations.

Categories of records in the system:
    Letters/transcriptions of complaints, allegations and queries; 
letters of appointment; reports of reviews, inquiries and 
investigations with supporting attachments, exhibits and photographs; 
record of interviews; witness statements; reports of legal review of 
case files, congressional responses; memoranda; letters and reports of 
findings and actions taken; letters to complainants and subjects of 
investigations; letters of rebuttal from subjects of investigations; 
finance; personnel; administration; adverse information, and technical 
reports.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
delegation by, 10 U.S.C. 8020, Inspector General, and E.O. 9397 (SSN).

Purpose(s):
    Used to insure just, thorough, and timely resolution and response 
to complaints, allegations or queries, and a means of improving morale, 
welfare, and efficiency of organizations, units, and personnel by 
providing an outlet for redress. Used by the Inspector General and Base 
Inspectors in the resolution of complaints and allegations and 
responding to queries involving matters concerning the Department of 
the Air Force and in some instances the Department of Defense. Used in 
connection with the recommendation/selection/removal or retirement of 
officers eligible for promotion to or serving in, general officer 
ranks.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and in Automated Complaints Tracking 
System (ACTS) database.

Retrievability:
    Retrieved by Complainant's name, subject of investigation's name 
and case number.

Safeguards:
    Records are accessed by custodian of the system of records and by 
person(s) responsible for maintaining the system of records in the 
performance of their official duties. These personnel are properly 
screened and cleared for need-to-know. Records are stored in a locked 
room protected by cipher lock. Information maintained in ACTS database 
are protected by computer system software and password.

Retention and disposal:
    Retained in office files for two years after year in which case is 
closed. For senior official case files, retained in office files until 
two years after the year in which case is closed, or two years after 
the senior official retires, whichever is later. Records are destroyed 
by tearing into pieces, shredding, pulping, macerating or burning. 
Computer records are destroyed by erasing, deleting or overwriting.

System manager(s) and address:
    The Inspector General, Office of the Secretary of the Air Force 
(SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to or visit the 
Inspector General, Office of the Secretary of the Air Force (SAF/IG), 
1140 Air Force Pentagon, Washington, DC 20330-1140.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Inspector General, Office of 
the Secretary of the Air Force (SAF/IG), 1140 Air Force Pentagon, 
Washington, DC 20330-1140.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Complainants, inspectors, members of Congress, witnesses and 
subjects of investigations.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 806b. For additional 
information contact the system manager.
[FR Doc. 99-14392 Filed 6-7-99; 8:45 am]
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