[Federal Register Volume 64, Number 109 (Tuesday, June 8, 1999)]
[Notices]
[Pages 30491-30493]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-14392]
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DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to amend record systems.
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SUMMARY: The Department of the Air Force proposes to amend systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on July 8, 1999, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager,
Headquarters, Air Force
[[Page 30492]]
Communications and Information Center/INC, 1250 Air Force Pentagon,
Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rolling at (703) 588-6187.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record
system notices for records systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed amendments are not within the purview of subsection
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require
the submission of a new or altered system report for each system. The
specific changes to the record systems being amended are set forth
below followed by the notices as amended, published in their entirety.
Dated: May June 2, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F065 SAFAA A
System name:
Accounts Receivable (June 11, 1997, 62 FR 31793).
Changes:
System Identifier:
Delete entry and replace with `F065 AFEDF A'.
System name:
Delete entry and replace with `Executive Dining Facility'.
* * * * *
Categories of individuals covered by the system:
Replace `Mess Number One' with `Executive Dining Facility'.
Categories of records in the system:
Delete entry and replace with `End of month reports detailing name,
items purchased, amount, date, unit address, and duty phone.'
* * * * *
Safeguards:
Delete entry and replace with `Records are accessed by person(s)
responsible for servicing the record system in performance of their
official duties. Access restricted to authorized personnel. Computer
records are password protected and paper records are stored in locked
rooms secured by alarm systems (motion detectors).'
Retention and disposal:
Delete entry and replace with `These records are destroyed after 4
years after the end of the fiscal year in which account was closed.
Computer records are deleted then purged from the system. Paper records
are destroyed through shredding, macerating, or burning.'
* * * * *
Record source categories:
Delete entry and replace with `Daily tickets and directories for
general officers and SES civilians.'
* * * * *
F065 AFEDF A
System name:
Executive Dining Facility.
System location:
Office of the Secretary of the Air Force, 1720 Air Force Pentagon,
Washington, DC 20330-1720.
Categories of individuals covered by the system:
All Air Force employees authorized to use the Air Force Executive
Dining Facility.
Categories of records in the system:
End of month reports detailing name, items purchased, amount, date,
unit address, and duty phone.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by.
Purpose(s):
Used to bill members authorized use of the Air Force Executive
Dining Facility.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in folders/binders as well as computer storage.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties. Access
restricted to authorized personnel. Computer records are password
protected and paper records are stored in locked rooms secured by alarm
systems (motion detectors).
Retention and disposal:
These records are destroyed after 4 years after the end of the
fiscal year in which account was closed. Computer records are deleted
then purged from the system. Paper records are destroyed through
shredding, macerating, or burning.
System manager(s) and address:
Administrative Assistant to the Secretary of the Air Force, (SAF/
AA), 1720 Air Force Pentagon, Washington, DC 20330-1720.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to or visit the Administrative Assistant to the Secretary of the Air
Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to or visit
the Administrative Assistant to the Secretary of the Air Force, 1720
Air Force Pentagon, Washington, DC 20330-1720.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Daily tickets and directories for general officers and SES
civilians.
Exemptions claimed for the system:
None.
F090 AF IG B
System name:
Inspector General Records (June 11, 1997, 62 FR 31793).
Changes:
* * * * *
Storage:
Delete entry and replace with `Maintained in file folders and in
Automated Complaints Tracking System (ACTS) database.'
[[Page 30493]]
Retrievability:
Delete entry and replace with `Retrieved by Complainant's name,
subject of investigation's name and case number.'
Safeguards:
Delete entry and replace with `Records are accessed by custodian of
the system of records and by person(s) responsible for maintaining the
system of records in the performance of their official duties. These
personnel are properly screened and cleared for need-to-know. Records
are stored in a locked room protected by cipher lock. Information
maintained in ACTS database are protected by computer system software
and password.'
* * * * *
F090 AF IG B
System name:
Inspector General Records.
System location:
Office of the Inspector General, Office of the Secretary of the Air
Force (SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.
Headquarters of major commands and at all levels down to and including
Air Force installations. Official mailing addresses are published as an
appendix to the Air Force's compilation of record systems notices.
Categories of individuals covered by the system:
All those who have registered a complaint, allegation or query with
the Inspector General or Base Inspector on matters related to the
Department of the Air Force. All senior officials who are subjects of
reviews, inquiries, or investigations.
Categories of records in the system:
Letters/transcriptions of complaints, allegations and queries;
letters of appointment; reports of reviews, inquiries and
investigations with supporting attachments, exhibits and photographs;
record of interviews; witness statements; reports of legal review of
case files, congressional responses; memoranda; letters and reports of
findings and actions taken; letters to complainants and subjects of
investigations; letters of rebuttal from subjects of investigations;
finance; personnel; administration; adverse information, and technical
reports.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: powers and duties;
delegation by, 10 U.S.C. 8020, Inspector General, and E.O. 9397 (SSN).
Purpose(s):
Used to insure just, thorough, and timely resolution and response
to complaints, allegations or queries, and a means of improving morale,
welfare, and efficiency of organizations, units, and personnel by
providing an outlet for redress. Used by the Inspector General and Base
Inspectors in the resolution of complaints and allegations and
responding to queries involving matters concerning the Department of
the Air Force and in some instances the Department of Defense. Used in
connection with the recommendation/selection/removal or retirement of
officers eligible for promotion to or serving in, general officer
ranks.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders and in Automated Complaints Tracking
System (ACTS) database.
Retrievability:
Retrieved by Complainant's name, subject of investigation's name
and case number.
Safeguards:
Records are accessed by custodian of the system of records and by
person(s) responsible for maintaining the system of records in the
performance of their official duties. These personnel are properly
screened and cleared for need-to-know. Records are stored in a locked
room protected by cipher lock. Information maintained in ACTS database
are protected by computer system software and password.
Retention and disposal:
Retained in office files for two years after year in which case is
closed. For senior official case files, retained in office files until
two years after the year in which case is closed, or two years after
the senior official retires, whichever is later. Records are destroyed
by tearing into pieces, shredding, pulping, macerating or burning.
Computer records are destroyed by erasing, deleting or overwriting.
System manager(s) and address:
The Inspector General, Office of the Secretary of the Air Force
(SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to or visit the
Inspector General, Office of the Secretary of the Air Force (SAF/IG),
1140 Air Force Pentagon, Washington, DC 20330-1140.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the Inspector General, Office of
the Secretary of the Air Force (SAF/IG), 1140 Air Force Pentagon,
Washington, DC 20330-1140.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Complainants, inspectors, members of Congress, witnesses and
subjects of investigations.
Exemptions claimed for the system:
Investigatory material compiled for law enforcement purposes may be
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of such information, the individual will be
provided access to such information except to the extent that
disclosure would reveal the identity of a confidential source.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 806b. For additional
information contact the system manager.
[FR Doc. 99-14392 Filed 6-7-99; 8:45 am]
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