[Federal Register Volume 64, Number 107 (Friday, June 4, 1999)]
[Notices]
[Pages 30068-30069]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-14121]


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MERIT SYSTEMS PROTECTION BOARD


Privacy Act of 1974; Proposed New System of Records

AGENCY: Merit Systems Protection Board.

ACTION: Privacy Act of 1974; Notice of new system of records.

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SUMMARY: As required by The Privacy Act of 1974, 5 U.S.C. 552a, the 
Merit Systems Protection Board (Board) is publishing a notice proposing 
establishment of a new system of records. This new records system is 
the Administrative Data System. These records will be used as an 
internal catalog of organizations, positions, and employees, and to 
track the status of personnel-related actions.

DATES: Comments must be received on or before July 6, 1999. This system 
of records becomes effective as proposed, without further notice, on 
August 3, 1999, unless comments are received which would result in a 
contrary determination. Comments may be mailed to the Merit Systems 
Protection Board, Office of the Clerk of the Board, 1120 Vermont 
Avenue, NW, Washington, DC 20419, or faxed to the same address on 202-
653-7130. Electronic mail comments may be sent via the Internet to 
[email protected].

FOR FURTHER INFORMATION CONTACT:
Michael H. Hoxie, Office of the Clerk of the Board, 202-653-7200.

    Dated: May 28, 1999.
Robert E. Taylor,
Clerk of the Board.
MSPB/INTERNAL-7

SYSTEM NAME:
    Administrative Data System.

SYSTEM LOCATION:
    Information Resources Management Division, Merit Systems Protection 
Board (MSPB), 1120 Vermont Avenue, NW, Washington, DC 20419.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the MSPB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of information about employees of the Board, 
including: Name, social security number, date of birth, position title, 
grade, and series, organizational unit, photograph, work telephone 
number, flexiplace telephone number and work schedule for flexiplace 
employees. The system will also contain information about certain 
personnel requests such as: training requests and authorization, 
awards, and leave requests and authorization.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1204.

PURPOSE(S):
    These records are used by Board officials to prepare requests for 
personnel actions and related requests such as training or awards. The 
information in this system will also be used by Board officials to 
track the status of personnel actions, prepare listings of Board 
personnel by organization, position and location, and to contact 
flexiplace employees working away from Board offices regarding Board 
mission related matters.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    These records and information in these records may be used:
    a. To provide information to a congressional office from the record 
of an individual in response to an inquiry from the congressional 
office made at the request of that individual.
    b. To disclose information to another Federal agency, to a court, 
or a party in litigation before a court, or in an administrative 
proceeding being conducted by a Federal agency, either when the 
Government is a party to a judicial proceeding or in order to comply 
with the issuance of a subpoena.
    c. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.
    d. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigation, prosecution, 
enforcement, or implementation of a statute, rule, regulation, or 
order, where the Board becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in a database on a local area network server 
with standard password access security.

Retrievability:
    These records are retrieved by the names of the individuals or whom 
they are maintained.

Safeguards:
    Access to these records is limited to persons whose official duties 
require such access. Records are protected from unauthorized access 
through password identification procedures and other system-based 
protection methods.

Retention and disposal:
    Records in this system are maintained as long as the individual is 
an employee of the Board. Expired records will be destroyed by 
deleting.

System manager(s) and address:
    Director, Financial and Administrative Management Division, Merit 
Systems Protection Board, 1120 Vermont Avenue, NW, Washington, DC 
20419.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Clerk of the Board 
and must follow the MSPB Privacy Act regulations at 5 CFR 1205.11 
regarding such inquiries.

Record access procedures:
    Individuals requesting access to their records should contact the 
Clerk of the Board. Such requests should be addressed to the Clerk of 
the Board, Merit Systems Protection Board, 1120 Vermont Avenue, NW, 
Washington, DC 20419. Requests for access to records must follow the 
MSPB Privacy Act regulations at 5 CFR 1205.11.

Contesting record procedures:
    Individuals requesting amendment of records should write the Clerk 
of the Board. Requests must follow the MSPB

[[Page 30069]]

Privacy Act regulations at 5 CFR 1205.21.

Record source categories:
    The individual to whom the information applies; the records 
maintained in the Board's Financial and Administrative Management 
Division; and records maintained by the U.S. Department of Agriculture, 
Animal Plant Health Inspection Service.

[FR Doc. 99-14121 Filed 6-3-99; 8:45 am]
BILLING CODE 7400-01-M