[Federal Register Volume 64, Number 104 (Tuesday, June 1, 1999)]
[Notices]
[Pages 29281-29284]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-13704]


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DEPARTMENT OF DEFENSE

Defense Security Service


Privacy Act of 1974; System of Records

AGENCY: Defense Security Service, DoD.
ACTION: Notice to delete and transfer systems of records.

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SUMMARY: The Defense Security Service (DSS) is taking responsibility 
for three existing Privacy Act systems of records notices formerly 
under the cognizance of the Office of the Secretary of Defense. The 
three notices will be added to the DSS inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. 
Administrative changes have been made to the notices.
    DSS is also deleting two systems of records from its inventory.
DATES: The actions will be effective on July 1, 1999, unless comments 
are received that would result in a contrary determination.
ADDRESSES: Send comments to Office of the General Counsel, Defense 
Security Service, 1340 Braddock Place, Alexandria, VA 22314-1651.
FOR FURTHER INFORMATION CONTACT: Mr. Leslie Blake (703) 325-9450.
SUPPLEMENTARY INFORMATION: The Defense Security Service notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    Dated: May 25, 1999.

L.M. BYNUM,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DELETIONS
DUSDP 06

System name:
    Defense Personnel Security Research and Education Center Research 
Files (February 22, 1993, 58 FR 10227).
    Reason: System of records is now under the cognizance of the 
Defense Security Service. See Defense Security Service system of 
records notice V5-06, entitled Security Research Center Research Files.
DUSDP 07

System name:
    PERSEREC Espionage Database (February 22, 1993, 58 FR 10227)
    Reason: System of records notice is now under the cognizance of the 
Defense Security Service. See Defense Security Service system of 
records notice V5-05, entitled Security Research Center Espionage 
Database.

[[Page 29282]]

DUSDP 09

System name:
    PERSEREC Export Violations Database (September 22, 1993, 58 FR 
49287)
    Reason: System of records notice is now under the cognizance of the 
Defense Security Service. See Defense Security Service system of 
records notice V5-07, entitled Security Research Center Export 
Violations Database.
V4-01

System name:
    Personnel Records (February 22, 1993, 58 FR 10904).
    Reason: These records are covered under Office of Personnel 
Management Government-Wide systems of records notices.
V4-12

System name:
    DSS Employee Assistance Program Records (February 22, 1993, 58 FR 
10904).
    Reason: This system was retired several years ago and all records/
files were destroyed.
TRANSFERRED NOTICES
V5-05

System name:
    Security Research Center Espionage Database.

System location:
    Defense Security Service, Security Research Center, 99 Pacific 
Street, Building 455E, Monterey, CA 93940-2481.

Categories of individuals covered by the system:
    Individuals who have been arrested and convicted of espionage or 
related offense; those who have been prosecuted for espionage who 
committed suicide before trial or sentencing; and those arrested or 
under warrant for arrest for espionage who were not prosecuted because 
of death, suicide, or defection.

Categories of records in the system:
    Background information including individual's name, Social Security 
Number, date of birth, city/state/country of birth, education, marital 
status, gender, race, civilian or military member, rank (if military), 
security clearance (if applicable), years of federal service (if 
applicable), occupational category, job organization and location, age 
began espionage, first espionage contact, whether volunteered or 
recruited, receiving country, payment (if any), foreign relatives (if 
any), motivation-related, substance abuse (if applicable), date of 
arrest, arresting agency, date of sentence, sentence, and duration of 
espionage. Sources for records are newspaper and magazine articles, the 
biographies of spies, and similar open source works are included in 
paper files. Some of the missing variables have been filled in using 
information supplied by the agencies that investigated the case.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; E.O. 9397 (SSN); DoDD 
5210.79, Defense Personnel Security Research and Education Center; and 
ASD(C) October 31, 1991 memo, Subject: Request for Exemption from DoD 
Directive 5200.27.

Purpose(s):
    To analyze factors which may contribute to acts of espionage and 
assemble a body of knowledge useful to improved personnel security 
procedures. This information will permit examination of espionage 
trends and will help identify personal and situational variables of 
interest to policy-makers and others concerned with personnel security 
issues.
    Aggregate statistics will be reported to DoD and other Government 
agencies in a technical report prepared from open-sources and 
containing some illustrative material mentioning some of the more 
famous cases by name.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses. 
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DSS' 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained on paper, computer and computer output products, and in 
microform.

Retrievability:
    Records may be retrieved by name and Social Security Number.

Safeguards:
    Records are stored under lock and key in secure containers, and in 
a computer system with intrusion safeguards.

Retention and disposal:
    Analyses and research reports are permanent and will be transferred 
to the National Archives after 25 years; unneeded records will be 
shredded, erased or degaussed when no longer required for the project.

System manager(s) and address:
    Director, Security Research Center, 99 Pacific Street, Building 
455E, Monterey, CA 93940-2481.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to Director, Security Research Center, 99 Pacific Street, Building 
455E, Monterey, CA 93940-2481.
    The inquiry should include full name and Social Security Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address a written request to Defense 
Security Service, Office of FOI and PA, 1340 Braddock Place, 
Alexandria, VA 22314-1651.
    The inquiry must include name and Social Security Number.

Contesting record procedures:
    DSS' rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in DSS Regulation 
01-13: 32 CFR part 321; or may be obtained from the Defense Security 
Service, Office of FOI and PA, 1340 Braddock Place, Alexandria, VA 
22314-1651.

Record source categories:
    Information is obtained from newspaper and magazine articles and 
similar open source documents. Some of the missing variables were 
filled in using information supplied by the agencies that investigated 
the case.

Exemptions claimed for the system:
    None.
V5-06

System name:
    Security Research Center Research Files

System location:
    Defense Security Service, Security Research Center, 99 Pacific 
Street, Building 455E, Monterey, CA 93940-2481;
    Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 93955-
6771; and
    Data Center, Naval Postgraduate School, Monterey, CA 93943.

[[Page 29283]]

Categories of individuals covered by the system:
    Present and former Department of Defense (DoD) civilian employees, 
military members, and DoD contractor employees who have had or applied 
for security clearances.

Categories of records in the system:
    Lists of cleared individuals, and data derived from DD Forms 398 
and 398-2; Standard Forms 85 and 86; and credit, criminal history and 
other database and sources checked during the course of background 
investigations; background investigations; responses from interviews 
and questionnaires.

Authority for maintenance of the system:
    50 U.S.C. 781-887, Internal Security Act of 1950; E.O. 9397 (SSN); 
E.O. 10450, Security Requirements for Government Employment; E.O. 
10865, Safeguarding Classified Information Within Industry; E.O. 12333, 
United States Intelligence Activities; E.O. 12958, Classified National 
Security Information; and 5 U.S.C. 301, Departmental Regulations, which 
authorizes DoD Directive 5210.79, Defense Personnel Security Research 
and Education Center, and DoD Regulation 5200.2-R, DoD Personnel 
Security Program Regulation.

Purpose(s):
    To perform research and analyses for (1) evaluating and improving 
DoD personnel security procedures, programs, and policies; (2) 
assisting in providing training, instruction, and advice on personnel 
security subjects for DoD Components; (3) encouraging cooperative 
research within and among DoD Components on projects having DoD-wide 
implications in order to avoid duplication; (4) addressing items of 
special interest to personnel security officials within DoD Components; 
and (5) identifying areas in the personnel security field that warrant 
more intense scrutiny.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses: 
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local government agencies, if necessary, to 
obtain information from them, which will assist DoD/DSS in identifying 
areas in the personnel security field, that may warrant additional 
training, instruction, research, or more intense scrutiny. This would 
typically involve obtaining nationwide statistical data or relevant 
information on a specific security issue (i.e. financial, criminal, 
alcohol, etc.) that could be used to assist an investigator or 
adjudicator in evaluating an individual's conduct
    To the General Services Administration and National Archives and 
Records Administration for records management inspections authorized by 
44 U.S.C. 2904 and 2906.
    The `Blanket Routine Uses' set forth at the beginning of DSS' 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained on paper, computer and computer output products, and in 
microform.

Retrievability:
    Records may be retrieved by name, Social Security Number, or 
military service number.

Safeguards:
    Records are stored under lock and key, in secure containers, or on 
electronic media with intrusion safeguards. Research results are not 
identifiable to any specific individual.

Retention and disposal:
    Information is retained for the life of the research project. When 
no longer needed for the project, paper records are shredded and 
computer media are erased or degaussed.

System manager(s) and address:
    Director, Security Research Center, 99 Pacific Street, Building 
455E, Monterey, CA 93940-2481.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Defense Personnel Security Research and Education 
Center, 99 Pacific Street, Building 455E, Monterey, CA 93940-2481.
    The individual should provide sufficient proof of identity such as 
full name, Social Security Number, date and place of birth, military 
service number (if service was before 1968), military or civilian 
status while associated with the Department of Defense, place and data 
of DoD or contractor employment, or other information verifiable from 
the record itself.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of record should address written inquires to 
the Defense Security Service, Office of FOI and PA, 1340 Braddock 
Place, Alexandria, VA 22314-1651.
    The individual should provide sufficient proof of identity such as 
full name, Social Security Number, date and place of birth, military 
service number (if service was before 1968), military or civilian 
status while associated with the Department of Defense, place and data 
of DoD or contractor employment, or other information verifiable from 
the record itself.

Contesting record procedures:
    DSS' rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in DSS Regulation 
01-13; 32 CFR part 321; or may be obtained from the Defense Security 
Service, Office of FOI and PA, 1340 Braddock Place, Alexandria, VA 
22314-1651.

Record source categories:
    Information is obtained from the Defense Clearance and 
Investigative Index, military records, DoD civilian employment and 
military personnel records, Defense Security Service records, a records 
of the Departments of Justice and Treasury, and interviews with and 
questionnaires completed by record subjects.

Exemptions claimed for the system:
    None.
V5-07

System name:
    Security Research Center Export Violations Database.

System location:
    Defense Security Service, Security Research Center, 99 Pacific 
Street, Building 455E, Monterey, CA 93940-2481.

Categories of individuals covered by the system:
    Individuals who have been convicted of violating U.S. export 
control laws.

Categories of records in the system:
    Extracts of reports, court records, newspaper, magazine, and other 
open source materials.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DoDD 5210.79, Defense 
Personnel Security Research and Education Center; and ASD(C3I) July 20, 
1993 memo, Subject: Exemption from DoD Directive 5200.27.

[[Page 29284]]

Purpose(s):
    To analyze factors which may contribute to acts of illegal 
technology transfer in violation of U.S. export controls and to 
assemble a body of knowledge useful for improving security procedures. 
This information will permit examination of trends in illegal 
technology transfer since 1981 and help identify personal and 
situational variables of interest to policy makers and others concerned 
with counteracting export control violations. Aggregate statistics will 
be reported in a technical report. The report will include some 
vignettes of the more famous cases, using the individual's name, based 
on material found in open sources.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses: 
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DSS' 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained on paper, computer and computer output products, and in 
microform.

Retrievability:
    Records are retrieved by individual's name.

Safeguards:
    Records are stored under lock and key in secure containers, and in 
a computer system with intrusion safeguards.

Retention and disposal:
    Analyses and research reports are permanent and will be transferred 
to the National Archives after 25 years; database information will be 
retained for five years or until no longer needed.

System manager(s) and address:
    Director, Security Research Center, 99 Pacific Street, Building 
455E, Monterey, CA 93940-2481.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to Director, Security Research Center, 99 Pacific Street, Building 
455E, Monterey, CA 93940-2481.
    The inquiry should include full name.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address a written request to Defense 
Security Service, Office of FOI and PA, 1340 Braddock Place, 
Alexandria, VA 22314-1651.
    The inquiry must include full name.

Contesting record procedures:
    DSS' rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in DSS Regulation 
01-13; 32 CFR part 321; or may be obtained from Defense Security 
Service, Office of FOI and PA, 1340 Braddock Place, Alexandria, VA 
22314-1651.

Record source categories:
    Justice Department Export Control Cases listing, newspaper and 
magazine articles and other open source documents.

Exemptions claimed for the system:
    None.
[FR Doc. 99-13704 Filed 5-28-99; 8:45 am]
BILLING CODE 5001-10-F