[Federal Register Volume 64, Number 96 (Wednesday, May 19, 1999)]
[Notices]
[Pages 27238-27240]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-12535]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.
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SUMMARY: The Defense Logistics Agency proposes to amend two systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on June 18, 1999, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Defense Logistics Agency proposes to amend two systems of
records notices in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the
systems of records are not within the purview of subsection (r) of the
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the
submission of new or altered systems report. The record systems being
amended are set forth below, as amended, published in their entirety.
Dated: May 13, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S322.01 DMDC
System name:
Defense Outreach Referral System (DORS) (February 9, 1996, 61 FR
4964).
Changes:
* * * * *
System location:
Delete entry and replace with `Primary location: Naval Postgraduate
School Computer Center, Naval Postgraduate School, Monterey, CA 93943-
5000.
Back-up location: Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.'
* * * * *
Safeguards:
Delete entry and replace with `Access to data at all locations is
restricted to those who require the records in the performance of their
official duties. Access is further restricted by the use of passwords
which are changed periodically. Physical entry is restricted by the use
of locks, guards, and administrative procedures.'
* * * * *
S322.01 DMDC
System name:
Defense Outreach Referral System (DORS).
System location:
Primary location: Naval Postgraduate School Computer Center, Naval
Postgraduate School, Monterey, CA 93943-5000.
Back-up location: Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
Current and former Defense military and civilian personnel and
their spouses; U.S. Coast Guard personnel and their spouses; and
participating Federal department's and/or agencies' civilian employees
and their spouses who have applied to take part in this job placement
program.
Individuals covered under Pub. L. 102-484 and 103-337, who have
applied for public employment.
Categories of records in the system:
Computerized records consisting of name, Social Security Number,
correspondence address, branch of service, date of birth, separation
status, travel availability, U.S. citizenship, occupational interests,
geographic location work preferences, pay grade, rank, last unit of
assignment, educational levels, dates of military or civilian service,
language skills, flying status, security clearances, civilian and
military occupation codes, and self reported personal comments for the
purpose of providing prospective employers with a centralized system
for locating potential employees.
Authority for maintenance of the system:
10 U.S.C. 136, 1143, 1144, 2358; 31 U.S.C. 1535; Pub.L. 101-510,
102-484 and 103-337; and E.O. 9397 (SSN).
Purpose(s):
The purpose of this system is to facilitate the transition of
current and former Defense military and their spouses; U.S. Coast Guard
personnel and their spouses; and participating Federal department's
and/or agencies' civilian employees and their spouses to private
industry and public employment in the event of a downsizing of the
Department of Defense and the Federal Government.
For former military members covered under Pub. L. 102-484 and Pub.
L. 103-337, the information will be used to track the participants
public employment and to verify the participant's public employment
history for DoD and DoT retirement and pay eligibility.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices of storing, retrieving, accessing, retaining and
disposing of records in the system:
Storage:
Electronic storage.
Retrievability:
Retrieved by Social Security Number or occupational or geographic
preference of the individual.
Safeguards:
Access to data at all locations is restricted to those who require
the records in the performance of their official duties. Access is
further restricted by the use of passwords which are changed
periodically. Physical entry is restricted by the use of locks, guards,
and administrative procedures.
Retention and disposal:
Disposition pending.
[[Page 27239]]
System manager(s) and address:
Director, Defense Manpower Data Center, 1600 Wilson Boulevard,
Suite 400, Arlington, VA 22209-2593.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record access procedures:
Individuals seeking access to information about themselves
contained in this record system should address written inquiries to the
Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Written requests for information should contain the full name,
Social Security Number, date of birth, and current address and
telephone number of the individual.
For personal visits, the individual should be able to provide some
acceptable identification such as driver's license, or military or
other identification card.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
The Military Services, DoD Components, the U.S. Coast Guard,
participating Federal departments and/or agencies, and from the subject
individual via application into the program.
Exemptions claimed for the system:
None.
S322.50 DMDC
System name:
Defense Eligibility Records (September 29, 1997, 62 FR 50912).
Changes:
* * * * *
System location:
Delete entry and replace with `Primary location: Naval Postgraduate
School Computer Center, Naval Postgraduate School, Monterey, CA 93943-
5000.
Back-up location: Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.'
* * * * *
Safeguards:
Delete the last sentence in the first paragraph. Delete last
paragraph.
* * * * *
S322.50 DMDC
System name:
Defense Eligibility Records.
System location:
Primary location: Naval Postgraduate School Computer Center, Naval
Postgraduate School, Monterey, CA 93943-5000.
Back-up location: Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
Active duty Armed Forces and reserve personnel and their family
members, retired Armed Forces personnel and their family members;
surviving family members of deceased active duty or retired personnel;
active duty and retired Coast Guard personnel and their family members;
active duty and retired Public Health Service personnel (Commissioned
Corps) and their family members; active duty and retired National
Oceanic and Atmospheric Administration employees (Commissioned Corps)
and their family members; and State Department employees employed in a
foreign country and their family members; civilian employees of the
Department of Defense; and any other individuals entitled to care under
the health care program or to other DoD benefits and privileges;
providers and potential providers of health care; and any individual
who submits a health care claim.
Categories of records in the system:
Computer files containing beneficiary's name, Service or Social
Security Number, enrollment number, relationship of beneficiary to
sponsor, residence address of beneficiary or sponsor, date of birth of
beneficiary, sex of beneficiary, branch of Service of sponsor, dates of
beginning and ending eligibility, number of family members of sponsor,
primary unit duty location of sponsor, race and ethnic origin of
beneficiary, occupation of sponsor, rank/pay grade of sponsor, index
fingerprints and photographs of beneficiaries, blood test results,
dental care eligibility codes and dental x-rays.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. Chapters 53, 54,
55, 58, and 75; 10 U.S.C. 136; 31 U.S.C. 3512(c); 50 U.S.C. Chapter 23
(Internal Security); DoD Directive 1341.1, Defense Enrollment/
Eligibility Reporting System; DoD Instruction 1341.2, DEERS Procedures;
and E.O. 9397 (SSN).
Purpose(s):
The purpose of the system is to provide a database for determining
eligibility to DoD entitlements and privileges; to support DoD health
care management programs; to provide identification of deceased
members; to record the issuance of DoD badges and identification cards;
and to detect fraud and abuse of the benefit programs by claimants and
providers.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Health and Human Services; Department of
Veterans Affairs; Department of Commerce; Department of Transportation
for the conduct of health care studies, for the planning and allocation
of medical facilities and providers, for support of the DEERS
enrollment process, and to identify individuals not entitled to health
care. The data provided includes Social Security Number, name, age,
sex, residence and demographic parameters of each Department's
enrollees and family members.
To the Social Security Administration (SSA) to perform computer
data matching against the SSA Wage and Earnings Record file for the
purpose of identifying employers of Department of Defense (DoD)
beneficiaries eligible for health care. This employer data will in turn
be used to identify those employed beneficiaries who have employment-
related group health insurance, to coordinate insurance benefits
provided by DoD with those provided by the other insurance. This
information will also be used to perform computer data matching against
the SSA Master Beneficiary Record file for the purpose
[[Page 27240]]
of identifying DoD beneficiaries eligible for health care who are
enrolled in the Medicare Program, to coordinate insurance benefits
provided by DoD with those provided by Medicare.
To other Federal agencies and state, local and territorial
governments to identify fraud and abuse of the Federal agency's
programs and to identify debtors and collect debts and overpayment in
the DoD health care programs.
To each of the fifty states and the District of Columbia for the
purpose of conducting an on going computer matching program with state
Medicaid agencies to determine the extent to which state Medicaid
beneficiaries may be eligible for Uniformed Services health care
benefits, including CHAMPUS, TRICARE, and to recover Medicaid monies
from the CHAMPUS program.
To provide dental care providers assurance of treatment
eligibility.
The `Blanket Routine Uses' published at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on magnetic tapes and disks, and are housed
in a controlled computer media library.
Retrievability:
Records about individuals are retrieved by an algorithm which uses
name, Social Security Number, date of birth, rank, and duty location as
possible inputs. Retrievals are made on summary basis by geographic
characteristics and location and demographic characteristics.
Information about individuals will not be distinguishable in summary
retrievals. Retrievals for the purposes of generating address lists for
direct mail distribution may be made using selection criteria based on
geographic and demographic keys.
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted to
those personnel with a valid requirement and authorization to enter.
Physical entry is restricted by the use of locks, guards,
administrative procedures (e.g., fire protection regulations).
Access to personal information is restricted to those who require
the records in the performance of their official duties, and to the
individuals who are the subjects of the record or their authorized
representatives. Access to personal information is further restricted
by the use of passwords which are changed periodically.
Retention and disposal:
Disposition pending.
System manager(s) and address:
Deputy Director, Defense Manpower Data Center, DoD Center Monterey
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Officer, Headquarters, Defense Logistics Agency,
CAAR, 8725 John J. Kingman Road, Suite 2533 Fort Belvoir, VA 22060-
6221.
Written requests for the information should contain full name and
Social Security Number of individual and sponsor, date of birth, rank,
and duty location.
For personal visits the individual should be able to provide full
name and Social Security Number of individual and sponsor, date of
birth, rank, and duty location. Identification should be corroborated
with a driver's license or other positive identification.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Privacy Act Officer, Headquarters, Defense Logistics Agency, CAAR, 8725
John J. Kingman Road, Suite 2533 Fort Belvoir, VA 22060-6221.
Written requests for the information should contain full name and
Social Security Number of individual and sponsor, date of birth, rank,
and duty location.
For personal visits the individual should be able to provide full
name and Social Security Number of individual and sponsor, date of
birth, rank, and duty location. Identification should be corroborated
with a driver's license or other positive identification.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Individuals, personnel pay, and benefit systems of the military and
civilian departments and agencies of the Defense Department, the Coast
Guard, the Public Health Service, Department of Commerce, the National
Oceanic and Atmospheric Administration, Department of Commerce, and
other Federal agencies.
Exemptions claimed for the system:
None.
[FR Doc. 99-12535 Filed 5-18-99; 8:45 am]
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