[Federal Register Volume 64, Number 95 (Tuesday, May 18, 1999)]
[Notices]
[Pages 26999-27000]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-12447]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; As Amended; Revisions to an Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-76, ``Employee Experience, Skills, Performance, Training, and Career 
Development Records.'' The revisions will update the name and number of 
the system and the address of the system locations and system managers.

EFFECTIVE DATE: These actions will be effective May 18, 1999.

FOR FURTHER INFORMATION CONTACT: Team Leader, Executive Resources and 
Career Management Group, Office of Personnel Policy, U.S. Department of 
the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing 
to amend the system notice for OS-76, ``Employee Experience, Skills, 
Performance, Training, and Career Development Records,'' to update the 
name and number of the system to more accurately reflect its 
Department-wide scope, and to update the address of the system 
locations and system managers to reflect changes that have occurred 
since the notice was last published. Accordingly, the Department of the 
Interior proposes to amend the ``Employee Experience, Skills, 
Performance, Training, and Career Development Records,'' OS-76, system 
notice in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR /DOI-76

SYSTEM NAME:
    Employee Training and Career Development Records--Interior, DOI--
76.

SYSTEM LOCATION:
    (1) Office of Personnel Policy, U.S. Department of the Interior, 
1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
    (2) Bureau personnel offices:
    (a) Bureau of Indian Affairs, Division of Personnel Management, 
1951 Constitution Avenue NW, Washington, DC 20245.
    (b) U.S. Geological Survey, National Center, 12201 Sunrise Valley 
Drive, Reston, VA 22092.
    (c) U.S. Fish and Wildlife Service, Division of Personnel 
Management and Organization, 1849 C Street NW, Washington, DC 20240.
    (d) Bureau of Reclamation, P.O. Box 25001, Denver, CO 80225.
    (e) Bureau of Land Management, Division of Personnel (530), 1849 C 
Street NW, Washington, DC 20240.
    (f) National Park Service, Division of Personnel, Branch of Labor 
Management Relations, 1849 C Street NW, Washington, DC 20240.
    (g) Minerals Management Service, Personnel Division, 1110 Herndon 
Parkway, Herndon, VA 22070.
    (h) Office of Surface Mining, Division of Personnel, 1951 
Constitution Avenue NW, Washington, DC 20245.
    (3) For Contracting Officers' Warrant System records:
    (a) Office of Acquisition and Property Management, U.S. Department 
of the Interior, 1849 C Street NW, MS-5512 MIB, Washington, DC 20240.
    (b) Each bureau's central contracting office. (For a list of these, 
contact the Office of Acquisition and Property Management or consult 
the Department of the Interior's Internet site at http://www.doi.gov/
pam/acqsites.html.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees of the Department of the Interior.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of employee; date of birth; Social Security number; office 
address and phone number; service computation date; physical 
limitations or interests which might affect type of location of 
assignment; career interests; education history; work or skills 
experience; availability for geographic relocation; outside activities 
including membership in professional organizations; listing of special 
qualifications; licenses and certificates held; listing of honors and 
awards; career goals and objectives; training completed; annual 
supervisory evaluation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 2951, 4118, 4308, 4506, 3101; 43 U.S.C. 1457; 
Reorganization Plan 3 of 1950; E.O. 10561, E.O. 12352.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary uses of the records are:
    (a) By bureau officials for purposes of review in connection with 
transfers,

[[Page 27000]]

promotions, reassignments, adverse actions, disciplinary actions, and 
determination of qualifications of an individual.
    (b) By bureau officials for setting out career goals and objectives 
for an employee and for documenting attainment of these targets.
    (c) By bureau and Departmental officials in monitoring 
qualifications for maintaining a Contracting Officer's Warrant.
    Disclosures outside the Department of the Interior may be made:
    (1) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body with jurisdiction when (a) the United 
States, the Department of the Interior, a component of the Department, 
or, when represented by the government, an employee of the Department 
is a party to litigation or anticipated litigation or has an interest 
in such litigation, and (b) the Department of the Interior determines 
that the disclosure is relevant or necessary to the litigation and is 
compatible with the purpose for which the records were compiled.
    (2) To appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing or implementing a statute, rule, regulation, order or 
license, when the disclosing agency becomes aware of a violation or 
potential violation of a statute, rule, regulation, order or license.
    (3) To a congressional office in response to an inquiry an 
individual has made to the congressional office.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are stored in file folders, in file cabinets. 
Electronic records are stored on disk, tape or other appropriate media.

RETRIEVABILITY:
    Records are retrieved by name of individual.

SAFEGUARDS:
    Access to records is limited to authorized personnel. Paper records 
are maintained in locked file cabinets. Electronic records are 
maintained with safeguards meeting minimum security requirements of 43 
CFR 2.51.

RETENTION AND DISPOSAL:
    Records are maintained only on current employees. Records are 
destroyed upon departure of employees.

SYSTEM MANAGER(S) AND ADDRESSES:
    (1) Team Leader, Executive Resources and Career Management Group, 
Office of Personnel Policy, U.S. Department of the Interior, 1849 C 
Street NW, MS-5221 MIB, Washington, DC 20240.
    (2) Bureau personnel officers:
    (a) Director of Administration, Bureau of Indian Affairs, Division 
of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 
20245.
    (b) Personnel Officer, U.S. Geological Survey, National Center, 
12201 Sunrise Valley Drive, Reston, VA 22092.
    (c) Personnel Officer, U.S. Fish and Wildlife Service, Division of 
Personnel Management and Organization, 1849 C Street NW, Washington, DC 
20240.
    (d) Labor Relations Officer, Bureau of Reclamation, P.O. Box 25001, 
Denver, CO 80225.
    (e) Personnel Officer, Bureau of Land Management, Division of 
Personnel (530), 1849 C Street NW, Washington, DC 20240.
    (f) Personnel Officer, National Park Service, Division of 
Personnel, Branch of Labor Management Relations, 1849 C Street NW, 
Washington, DC 20240.
    (g) Personnel Officer, Minerals Management Service, Personnel 
Division, 1110 Herndon Parkway, Herndon, VA 22070.
    (h) Personnel Officer, Office of Surface Mining, Division of 
Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
    (3) For Contracting Officers' Warrant System records: Director, 
Office of Acquisition and Property Management, U.S. Department of the 
Interior, 1849 C Street NW, MS-5512 MIB, Washington, DC 20240.

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on him or her should address his/her request to the appropriate System 
Manager. The request must be in writing, signed by the requestor, and 
comply with the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    An individual requesting access to records maintained on him or her 
should address his/her request to the appropriate System Manager. The 
request must be in writing, signed by the requestor, and comply with 
the requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    An individual requesting amendment of a record maintained on him or 
her should address his/her request to the appropriate System Manager. 
The request must be in writing, signed by the requestor, and comply 
with the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Departmental employees and agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. 99-12447 Filed 5-17-99; 8:45 am]
BILLING CODE 4310-RJ-P