[Federal Register Volume 64, Number 90 (Tuesday, May 11, 1999)]
[Notices]
[Pages 25310-25311]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-11744]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.

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SUMMARY: The Defense Logistics Agency proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on June 10, 1999,unless comments 
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Defense Logistics Agency proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems report. The record system being amended ia set forth 
below, as amended, published in its entirety.
    Dated: May 5, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S322.53 DMDC

System name:
    Defense Debt Collection Data Base (June 25, 1996, 61 FR 32779).

Changes:
* * * * *

System location:
    Delete entry and replace with `Primary Location: Naval Postgraduate 
School Computer Center, Naval Postgraduate School, Monterey, CA 93943-
5000.
    Back-up location: Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.'

Categories of individuals covered by the system:
    Delete entry and replace with `Individuals who have been identified 
as being indebted to the United States Government to include all 
current, former, and reserve military personnel; deceased military 
personnel and their survivors; and DoD civilian employees.'

Categories of records in the system:
    Add `addresses and telephone numbers,' to entry.

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; E.O. 9397 (SSN); and Pub. L. 97-
365, Debt Collection Act of 1982, as amended.'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete paragraphs two, three, four, and five and replace with 
`None'.

Safeguards:
    Delete entry and replace with `Access to personal information at 
both locations is restricted to those who require the records in the 
performance of their official duties. Access to personal information is 
further restricted by the use of passwords which are changed 
periodically. Physical entry is restricted by the use of locks, guards, 
and administrative procedures.'
* * * * *
S322.53 DMDC

System name:
    Defense Debt Collection Data Base.

System location:
    Primary Location: Naval Postgraduate School Computer Center, Naval 
Postgraduate School, Monterey, CA 93943-5000.
    Back-up location: Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:
    Individuals who have been identified as being indebted to the 
United States Government to include all current, former, and reserve 
military personnel; deceased military personnel and their survivors; 
and DoD civilian employees.

Categories of records in the system:
    Computer records containing name, Social Security Number, addresses 
and telephone numbers, debt principal amount, interest and penalty 
amount (if any), debt reason, debt status, demographic information such 
as grade or rank, sex, date of birth, location, and various dates 
identifying the status changes occurring in the debt collection 
process.

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; E.O. 9397 (SSN); and Pub. L. 97-365, Debt Collection Act of 
1982, as amended.

Purpose(s):
    The purpose of the system of records is to provide the DoD with a 
central record of all debts and debtors either under current or past 
financial obligation to the United States Government to control and 
report on the debt collection process.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    None.

[[Page 25311]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on magnetic tape.

Retrievability:
    Records are retrieved by social security number and name from a 
computerized index.

Safeguards:
    Access to personal information at both locations is restricted to 
those who require the records in the performance of their official 
duties. Access to personal information is further restricted by the use 
of passwords which are changed periodically. Physical entry is 
restricted by the use of locks, guards, and administrative procedures.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Individuals are required to provide name, Social Security Number, 
and address. In addition, individuals must provide either a notarized 
signature or a signed and dated unsworn declaration in accordance with 
28 U.S.C. 1746, stating under penalty of perjury under U.S. law that 
the information contained in their letter, including their identity, is 
true and correct.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Individuals are required to provide name, Social Security Number, 
and address. In addition, individuals must provide either a notarized 
signature or a signed and dated unsworn declaration in accordance with 
28 U.S.C. 1746, stating under penalty of perjury under U.S. law that 
the information contained in their letter, including their identity, is 
true and correct.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    The record accuracy may also be contested through the 
administrative processes contained in Pub. L. 97-365, Debt Collection 
Act of 1982.

Record source categories:
    The military services and any other non-postal Federal agency.

Exemptions claimed for the system:
    None.
[FR Doc. 99-11744 Filed 5-10-99; 8:45 am]
BILLING CODE 5001-10-F