[Federal Register Volume 64, Number 88 (Friday, May 7, 1999)]
[Notices]
[Pages 24616-24619]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-11441]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend record systems.

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SUMMARY: The Defense Logistics Agency proposes to amend two systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on June 7, 1999, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been

[[Page 24617]]

published in the Federal Register and are available from the address 
above.
    The Defense Logistics Agency proposes to amend two systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The changes to the 
systems of records are not within the purview of subsection (r) of the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the 
submission of new or altered systems report. The record systems being 
amended are set forth below, as amended, published in their entirety.
    Dated: May 3, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S322.05 DMDC

System name:
    Noncombatant Evacuation and Repatriation Data Base (February 22, 
1993, 58 FR 10854).

Changes:
* * * * *

System location:
    Delete entry and replace with `Defense Manpower Data Center, DoD 
Center, Oracle/UNIX Computer Center, 400 Gigling Road, Seaside, CA 
93955-6771. Information may be accessed by remote terminals at the 
repatriation centers. The location of the repatriation centers can be 
obtained from the Headquarters Department of the Army, Office of Deputy 
Chief of Staff for Personnel, DAPE-PR, Washington, DC 20310-0300.'
* * * * *

Purpose(s):
    Delete entry and replace with `The records are maintained for the 
purposes of tracking and accounting for individuals evacuated from 
emergency situations in foreign countries, securing relocation and 
assistance services, and assessing and recovering relocation costs.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Disposition pending'.
* * * * *
S322.05 DMDC

System name:
    Noncombatant Evacuation and Repatriation Data Base.

System location:
    Defense Manpower Data Center, DoD Center, Oracle/UNIX Computer 
Center, 400 Gigling Road, Seaside, CA 93955-6771. Information may be 
accessed by remote terminals at the repatriation centers. The location 
of the repatriation centers can be obtained from the Headquarters 
Department of the Army, Office of Deputy Chief of Staff for Personnel, 
DAPE-PR, Washington, DC 20310-0300.

Categories of individuals covered by the system:
    All noncombatant evacuees including service members, their 
dependents, DoD and non-DoD employees and dependents, U.S. residents 
abroad, foreign nationals and corporate employees and dependents.

Categories of records in the system:
    Social Security Number, name, date of birth, passport number, 
country of citizenship, marital status, sex, employer, destination 
address and type of assistance needed.

Authority for maintenance of the system:
    E.O. 12656, Assignment of Emergency Preparedness Responsibilities, 
November 18, 1988; DoD Directive 3025.14, Protection and Evacuation of 
U.S. Citizens and Designated Aliens in Danger Areas Abroad and E.O. 
9397 (SSN).

Purpose(s):
    The records are maintained for the purposes of tracking and 
accounting for individuals evacuated from emergency situations in 
foreign countries, securing relocation and assistance services, and 
assessing and recovering relocation costs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To individuals who have been evacuated but who have been separated 
from their family and/or spouse. Information will be released to the 
individual indicating where the family member was evacuated from and 
final destination.
    To Department of State to plan and monitor evacuation effectiveness 
and need for services and to verify the number of people by category 
who have been evacuated.
    To the American Red Cross so that upon receipt of information from 
a repatriation center that a DoD family has arrived safely in the U.S., 
the Red Cross may notify the service member (sponsor) still in the 
foreign country that his/her family has safely arrived in the United 
States.
    To the Immigration and Naturalization Service to track and make 
contact with all foreign nationals who have been evacuated to the U.S.
    To the Department of Health and Human Services for purposes of 
giving financial assistance and recoupment of same. To identify 
individuals who might arrive with an illness which would require 
quarantine.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing and disposing 
of records in the system:
Storage:
    Electronic and hard copy storage.

Retrievability:
    Retrieved by name, Social Security Number, or location of 
evacuation point or repatriation center.

Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. At Defense Manpower Data Center (DMDC), 
entry to these areas is restricted by the use of locks, guards, and 
administrative procedures. Access to personal information is limited to 
those who require the records in the performance of their official 
duties. Access to personal information is further restricted by the use 
of passwords which are changed periodically.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 
Suite 400, Arlington, VA 22209-2593.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Privacy Act Officer, Defense Logistics Agency, ATTN: 
CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Privacy Act 
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road,

[[Page 24618]]

Suite 2533, Fort Belvoir, VA 22060-6221.
    Written inquiry should contain the full name, Social Security 
Number, date of birth, and current address and telephone number of the 
individual.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    The Military Services, DoD Components, from individuals via 
application.

Exemptions claimed for the system:
    None.
S322.35 DMDC

System name:
    Survey and Census Data Base (June 25, 1996, 58 FR 32779).

Changes:
* * * * *

System location:
    Delete entry and replace with `Primary location: Naval Postgraduate 
School Computer Center, Naval Postgraduate School, Monterey, CA 93943-
5000.
    Back-up location: Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.'

Categories of individuals covered by the system:
    Delete entry and replace with `Individuals who completed census or 
survey forms, including military members, civilians, persons eligible 
for DoD benefits, men and women of military age, and applicants to the 
military services.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Disposition pending'.
* * * * *
S322.35 DMDC

System name:
    Survey and Census Data Base.

System location:
    Primary location: Naval Postgraduate School Computer Center, Naval 
Postgraduate School, Monterey, CA 93943-5000.
    Back-up location: Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Categories of individuals covered by the system:
    Individuals who completed census or survey forms, including 
military members, civilians, persons eligible for DoD benefits, men and 
women of military age, and applicants to the military services.

Categories of records in the system:
    Survey responses and census information:

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. 2358, Research and Development Projects; DoD 
Directive 5124.2, Under Secretary of Defense for Personnel and 
Readiness (USD(P&R)); and E.O. 9397 (SSN).

Purpose(s):
    The purposes of the system are to count DoD personnel and 
beneficiaries for evacuation planning, apportionment when directed by 
oversight authority and for other policy planning purposes, and to 
obtain characteristic information on DoD personnel and households to 
support manpower and benefits research; to sample attitudes and/or 
discern perceptions of social problems observed by DoD personnel and to 
support other manpower research activities; to sample attitudes toward 
enlistment in and determine reasons for enlistment decisions. This 
information is used to support manpower research sponsored by the 
Department of Defense and the military services.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The information may be used to support manpower research sponsored 
by other Federal agencies.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic computer tape.

Retrievability:
    Records can be retrieved by Social Security Number; by 
institutional affiliation such as service membership; and by individual 
characteristics such as educational level.

Safeguards:
    Access to data at all locations is restricted to those who require 
the records in the performance of their official duties. Access is 
further restricted by the use of passwords which are changed 
periodically. Physical entry is restricted by the use of locks, guards, 
and administrative procedures.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th 
Floor, Arlington, VA 22209-2593.

Notification procedure:
    Individuals seeking to determine whether this system contains 
information about themselves should address written inquiries to the 
Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Written requests should contain the full name, Social Security 
Number, and current address and telephone numbers of the individual. In 
addition, the approximate date and location where the survey was 
completed should be provided.
    For personal visits, the individual should be able to provide some 
acceptable identification such as driver's license or military or other 
identification card.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Privacy Act 
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Written requests should contain the full name, Social Security 
Number, and current address and telephone numbers of the individual. In 
addition, the approximate date and location where the survey was 
completed should be provided.
    For personal visits, the individual should be able to provide some

[[Page 24619]]

acceptable identification such as driver's license or military or other 
identification card.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    The survey and census information is provided by the individual; 
additional data obtained from Federal records are linked to individual 
cases in some data sets.

Exemptions claimed for the system:
    None.
[FR Doc. 99-11441 Filed 5-6-99; 8:45 am]
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