[Federal Register Volume 64, Number 87 (Thursday, May 6, 1999)]
[Notices]
[Pages 24424-24426]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-11368]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 21, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern 
Records Programs (NWM), National

[[Page 24425]]

Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001, telephone (301) 713-7110.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Bureau of the Census (N1-29-99-2, 16 
items, 11 temporary items). Files maintained by the director, deputy 
director, and principal associate directors relating to routine 
administrative subjects such as travel requests, itineraries, vouchers, 
training forms, personnel matters, printing, and procurement. Also 
included are reading or chronological files consisting of duplicate 
copies of official correspondence and electronic copies of documents 
created using word processing and electronic mail. Proposed for 
permanent retention are recordkeeping copies of biographical sketches, 
photographs, appointment schedules and calendars, program subject 
files, official speeches and other presentations, and committee, 
meeting, and conference files.
    2. Department of Energy, Federal Energy Regulatory Commission, (N1-
138-99-6, 8 items, 8 temporary items). Commuter transportation records 
relating to applications for use of parking facilities, parking 
violations, and tracking and monitoring permit applications. Included 
are electronic copies of documents created using electronic mail and 
word processing.
    3. Department of Energy, Agency-wide (N1-434-98-17, 7 items, 5 
temporary items). Media relations records such as speeches by lower 
level employees and contractors, press clippings, and non-mission 
related press releases. Also included are electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of speeches of high officials, and press releases 
and other records documenting program activities are proposed for 
permanent retention.
    4. Department of Justice, Civil Rights Division (N1-60-98-5, 3 
items, 2 temporary items). Case files relating to the Church Arson 
Prevention Act of 1996 that consist of only a single section (binder) 
of documents. Included are electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of files that 
consist of more than one section are proposed for permanent retention.
    5. Department of Justice, Civil Rights Division (N1-60-98-6, 3 
items, 2 temporary items). Case files relating to the Freedom of Access 
to Clinic Entrances Act of 1994 that consist of a single section 
(binder) of documents. Included are electronic copies of documents 
created using electronic mail and word processing. Recordkeeping copies 
of files that consist of more than one section are proposed for 
permanent retention.
    6. Department of Justice, Civil Rights Division (N1-60-98-7, 3 
items, 2 temporary items). Case files relating to police misconduct 
that consist of only a single section (binder) of documents. Included 
are electronic copies of documents created using electronic mail and 
word processing. Recordkeeping copies of files that consist of more 
than one section are proposed for permanent retention.
    7. Department of Justice, Office of Community Oriented Policing 
Services (N1-60-99-3, 2 items, 2 temporary items). Records of 
successful grant applications consisting of applications and related 
correspondence. Included are electronic copies of documents created 
using electronic mail and word processing.
    8. Department of Justice, United States Marshals Service (N1-527-
99-1, 11 items, 11 temporary items). Remands, orders to deliver, 
receipts, prisoner death investigations, jail inspections, and tracking 
records in paper and electronic form relating to Federal prisoners in 
the custody of the U.S. Marshals Service for transporting for court 
appearances, transferring to a penal institution, and similiar actions. 
Included are electronic copies of documents created using electronic 
mail and word processing.
    9. Department of State, Bureau of Finance and Management Policy 
(N1-59-99-11, 8 items, 5 temporary items). Records relating to periodic 
accountability reports and financial policy and management. Included 
are electronic copies of reports and other documents created using 
electronic mail and word processing. Recordkeeping copies of the 
reports are proposed for permanent retention.
    10. Department of State, Foreign Service Posts (N1-84-99-1, 2 
items, 2 temporary items). Files relating to the social and 
representational activities of Ambassadors and Chiefs of Mission, 
including electronic copies of documents created using electronic mail 
and word processing.
    11. Department of the Treasury, United States Secret Service (N1-
87-99-1, 1 item, 1 temporary item). Audio recordings of radio traffic 
between the Command Post and agents during Presidential and Vice 
Presidential trips. This schedule covers recordings made during trips 
when nothing out of the ordinary occurs. Tapes made during trips in 
which an assassination attempt takes place were previously approved for 
permanent retention.
    12. Federal Communications Commission, Financial Analysis and 
Compliance Division (N1-173-99-2, 2 items, 2 temporary items). Case 
files of cable television operator rate filings, consisting of cable 
subscriber complaints regarding cable television rates, along with 
cable operator rate justifications submitted to the FCC for

[[Page 24426]]

review and analysis. Electronic copies of documents created using 
electronic mail and word processing are also included.
    13. National Aeronautics and Space Administration, Agency-wide (N1-
255-99-1, 2 items, 2 temporary items). Employee training plans and 
other records documenting on-the-job or other general training (but not 
specialized technical training). Electronic copies of documents created 
using electronic mail and word processing are included.
    14. Tennessee Valley Authority, Communications Program (N1-142-97-
19, 3 items, 2 temporary items). Correspondence, approval forms, and 
other administrative records generated in processing funding requests 
for community activities. Procedural manuals, publications, program 
reports, and related program subject files are proposed for permanent 
retention.
    15. Tennessee Valley Authority, Agency-wide (N1-142-99-3, 2 items, 
2 temporary items). Electronic copies of documents, created using 
electronic mail and word processing, pertaining to record series 
included in TVA Schedule 1, Records Common to Most Offices, of the TVA 
Comprehensive Records Schedule. Records relate to a wide variety of 
housekeeping functions such as announcing position vacancies, business 
credit card support, and employee authorizations.
    16. Export-Import Bank (N1-275-98-1, 2 items, 2 temporary items). 
Draft loan agreements reflecting technical changes including electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of files relating to policy issues and minutes of 
meetings as well as final loan agreements were previously approved for 
permanent retention.
    17. Federal Home Loan Banks, Office of Finance (N1-485-99-1, 13 
items, 13 temporary items). Records relating to dealers whom the office 
serves, market indications, term funding issues, bonds arranged, 
settlement confirmations, daily securities transactions, audits, and 
meeting agendas. Also included are sound recordings of investment 
transactions.

    Dated: April 30, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-11368 Filed 05-04-99; 8:45 am]
BILLING CODE 7515-01-P