[Federal Register Volume 64, Number 81 (Wednesday, April 28, 1999)]
[Notices]
[Pages 22839-22840]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-10571]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to amend system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
May 28, 1999, unless comments are received which result in a contrary 
determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
Army Records Management and Declassification Agency, ATTN: TAPC-PDD-RP, 
Stop C55, Ft. Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: April 22, 1999.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0065 TAPC

System name:
    Postal and Mail Service System (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Categories of individuals covered by the system:
    After `military' add `and civilian'.
* * * * *

Storage:
    Delete entry and replace with `Paper records, microfiche and 
electronic storage media.'
* * * * *

Safeguards:
    Delete entry and replace with `Records are located in secured 
buildings, accessible only to designated persons having an official 
need for the information. Electronic information is password 
controlled.'
* * * * *

System manager(s) and address:
    Delete entry and replace with `Commander, U.S. Total Army Personnel 
Command, ATTN: TAPC-PDO-IP, Army Postal Officer, 200 Stovall Street, 
Alexandria, VA 22332-0474.'
* * * * *
A0065 TAPC

System name:
    Postal and Mail Service System.

System location:
    Postal facilities at Army headquarters offices, commands, and 
installations. Official mailing addresses are published as an appendix 
to the Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Persons designated as postal clerks; military and civilian 
personnel assigned/attached to Army installations who require mail 
handling service.

Categories of records in the system:
    Designating Army postal clerks/NCO's/supervisors/orderlies (DD Form 
285); locator cards (DA Form 3955) comprising a directory of 
individuals assigned, en route, and/or departing given installation, 
showing individual's full name, grade, current mailing address, date of 
assignment/detachment, and Social Security Number.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; DoD 4525.6-M, DoD Postal 
Manual; and E.O. 9397 (SSN).

Purpose(s):
    To designate persons authorized to perform Army postal functions; 
to maintain current addresses of persons arriving/departing units for 
the purpose of handling personal mail.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the U.S. Postal Service.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, microfiche and electronic storage media.

Retrievability:
    By individual's surname and/or Social Security Number.

Safeguards:
    Records are located in secured buildings, accessible only to 
designated persons having an official need for the information. 
Electronic information is password controlled.

Retention and disposal:
    Documents designating postal personnel are destroyed two years from 
the termination/revocation date of designation. Directory locator cards 
(DA Form 3955) are retained for 12 months after member's departure from 
unit and then destroyed.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, ATTN: TAPC-

[[Page 22840]]

PDO-IP, Army Postal Officer, 200 Stovall Street, Alexandria, VA 22332-
0474.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Installation Postal Director at the unit where assigned or 
employed.
    Individual should provide the full name, Social Security Number, 
current address, and signature to assist in locating the records.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Installation Postal Director at the unit where assigned or employed.
    Individual should provide the full name, Social Security Number, 
current address, and signature to assist in locating the records
    Personal visits may be made; individual must furnish proof of 
identity.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, unit commanders and Army postal officers.

Exemptions claimed for the system:
    None.
[FR Doc. 99-10571 Filed 4-27-99; 8:45 am]
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