[Federal Register Volume 64, Number 78 (Friday, April 23, 1999)]
[Notices]
[Pages 20014-20015]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-10216]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; As Amended; Revisions to an Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary (OS) is issuing public notice 
of its intent to modify an existing Privacy Act system of records 
notice, OS-82, ``Executive and Manager Development Program (EMDP).'' 
The revisions will update the system name and number, the categories of 
records in the system, safeguards, and retention and disposal 
statements, and address of the system locations and system managers.

EFFECTIVE DATE: These actions will be effective on April 23, 1999.

FOR FURTHER INFORMATION CONTACT: Team Leader, Executive Resources and 
Career Management Group, Office of Personnel Policy, U.S. Department of 
the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing 
to amend the system notice for OS-82, ``Executive and Manager 
Development Program (EMDP),'' to update the name of the system to more 
adequately describe the current executive and managerial training being 
provided to Departmental employees, and the system number to more 
accurately reflect the Departmentwide scope of the system. The 
Executive and Manager Development Program described in the system 
notice when it was first published has been replaced by the Senior 
Executive Service Candidate Development Program, a competitive twelve-
month developmental program open to GS-14 and GS-15 applicants to 
enhance candidates' managerial and leadership skills in preparation for 
Office of Personnel Management certification of graduates' managerial 
competencies for noncompetitive Senior Executive Service selection, and 
the Team Leadership Program, a related developmental program open to 
applicants at the GS-11 through GS-13 levels. The Department is also 
proposing to update the categories of records in the system statement 
to indicate, more specifically, what types of records are being 
maintained on individuals covered by the system, and to update the 
safeguards and retention and disposal statements and the address of the 
system locations and system managers to reflect changes that have 
occurred since the notice was last published. Accordingly, the 
Department of the Interior proposes to amend the ``Executive and 
Manager Development Program (EMDP),'' OS-82 system notice in its 
entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary, Privacy Act Officer, National Business Center.
INTERIOR/DOI-82

SYSTEM NAME:
    Executive Development Programs Files--Interior, DOI-82.

SYSTEM LOCATION:
    (1) Office of Personnel Policy, U.S. Department of the Interior, 
1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
    (2) Department of the Interior University, National Business 
Center, U.S. Department of the Interior, 1849 C Street NW, MS-7129 MIB, 
Washington, DC 20240.
    (3) Bureau personnel offices:
    (a) Bureau of Indian Affairs, Division of Personnel Management, 
1951 Constitution Avenue NW, Washington, DC 20245.
    (b) U.S. Geological Survey, National Center, 12201 Sunrise Valley 
Drive, Reston, VA 22092.
    (c) U.S. Fish and Wildlife Service, Division of Personnel 
Management and Organization, 1849 C Street NW, Washington, DC 20240.
    (d) Bureau of Reclamation, P.O. Box 25001, Denver, CO 80225.
    (e) Bureau of Land Management, Division of Personnel (530), 1849 C 
Street NW, Washington, DC 20240.
    (f) National Park Service, Division of Personnel, Branch of Labor 
Management Relations, 1849 C Street NW, Washington, DC 20240.
    (g) Minerals Management Service, Personnel Division, 1110 Herndon 
Parkway, Herndon, VA 22070.
    (h) Office of Surface Mining, Division of Personnel, 1951 
Constitution Avenue NW, Washington, DC 20245.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Departmental employees who apply for, participate in, and/or 
graduate from Departmentwide executive development programs such as the 
Senior Executive Service Candidate Development Program and the Team 
Leadership Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application and nomination documents, reports of training 
assignments, evaluation statements, and lists of graduates. Application 
and nomination documents contain personal information that may include 
the following (or similar) data elements: name, date of birth, Social 
Security number, home address and telephone number, physical 
limitations or interests which might affect type of location of 
assignment, career interests, education history, work or skills 
experience, outside activities (including membership in professional 
organizations), listing of special qualifications, licenses and 
certificates held, listing of honors and awards, career goals and 
objectives, and annual supervisory evaluations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3301; Pub. L. 91-616, Pub. L. 92-255, Pub. L. 93-282, Pub. 
L. 79-258 (5 U.S.C. 7901); OMB Circular A-72.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary uses of the records are:
    (a) By personnel staffing specialists, evaluation panel members, 
and selecting officials to determine selections for the programs.
    (b) By employee development specialists for purposes of review in 
connection with training and employee development activities, 
transfers, promotions, reassignments, adverse actions, disciplinary 
actions, and determination of qualifications, of an individual.
    (c) By bureau and Departmental officials for setting out 
developmental goals and objectives of the employee

[[Page 20015]]

and for documenting attainment of these goals. Disclosures outside the 
Department of the Interior may be made:
    (1) To the Office of Personnel Management for the purpose of 
obtaining Qualifications Review Board certification of the executive 
qualifications of Senior Executive Service Candidate Development 
Program participants.
    (2) Educational institutions providing training and development 
opportunities.
    (3) To the U.S. Department of Justice, or to a court, adjudicative 
or other administrative body, or to a party in litigation before a 
court or adjudicative or administrative body, when: (a) One of the 
following is a party to the proceeding or has an interest in the 
proceeding: (1) The Department or any component of the Department; (2) 
Any Department employee acting in his or her official capacity; (3) Any 
departmental employee acting in his or her individual capacity where 
the Department or the Department of Justice has agreed to represent the 
employee; or (4) The United States, when the Department determines that 
the Department is likely to be affected by the proceeding; and (b) The 
Department deems the disclosure to be: (1) Relevant and necessary to 
the proceeding; and (2) Compatible with the purpose for which the 
Department compiled the information.
    (4) To appropriate Federal, State, tribal, local or foreign agency 
that is responsible for investigating, prosecuting, enforcing or 
implementing a statute, rule, regulation order or license, when we 
become aware of an indication of a violation or potential violation of 
the statute, rule regulation, order or license.
    (5) To a congressional office in response to an inquiry to that 
office by the individual to whom the record pertains.
    (6) To a Federal, State, or local agency which has requested 
information relevant or necessary to the hiring or retention of an 
employee, or the issuing of a security clearance, license, grant or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (7) To a Federal, State, or local agency where necessary to obtain 
information relevant to the hiring or retention of an employee, or the 
issuing of a security clearance, license, grant or other benefit.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: 
STORAGE:
    Paper records are stored in file folders, in file cabinets. 
Electronic records are stored on disk, tape or other appropriate media.

RETRIEVABILITY:
    Records are retrieved by name of individual.

SAFEGUARDS:
    Access to records is limited to authorized personnel. Paper records 
are maintained in locked file cabinets. Electronic records are 
maintained with safeguards meeting minimum security requirements of 43 
CFR 2.51.

RETENTION AND DISPOSAL:
    Records on applicants are retained for two years after close of 
selection process. Records on current participants and graduates are 
retained in accordance with established retention and disposal 
schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Team Leader, Executive Resources and Career Management Group, 
Office of Personnel Policy, U.S. Department of the Interior, 1849 C 
Street NW, MS-5221 MIB, Washington, DC 20240.
    (2) Vice President, Department of the Interior University, National 
Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-
7129 MIB, Washington, DC 20240.
    (3) Bureau personnel officers:
    (a) Director of Administration, Bureau of Indian Affairs, Division 
of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 
20245.
    (b) Personnel Officer, U.S. Geological Survey, National Center, 
12201 Sunrise Valley Drive, Reston, VA 22092.
    (c) Personnel Officer, U.S. Fish and Wildlife Service, Division of 
Personnel Management and Organization, 1849 C Street NW, Washington, DC 
20240.
    (d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, 
Denver, CO 80225.
    (e) Personnel Officer, Bureau of Land Management, Division of 
Personnel (530), 1849 C Street NW, Washington, DC 20240.
    (f) Personnel Officer, National Park Service, Division of 
Personnel, Branch of Labor Management Relations, 1849 C Street NW, 
Washington, DC 20240.
    (g) Personnel Officer, Minerals Management Service, Personnel 
Division, 1110 Herndon Parkway, Herndon, VA 22070.
    (h) Personnel Officer, Office of Surface Mining, Division of 
Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on him or her should address his/her request to the appropriate System 
Manager. The request must be in writing, signed by the requestor, and 
comply with the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    An individual requesting access to records maintained on him or her 
should address his/her request to the appropriate System Manager. The 
request must be in writing, signed by the requestor, and comply with 
the requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    An individual requesting amendment of a record maintained on him or 
her should address his/her request to the appropriate System Manager. 
The request must be in writing, signed by the requestor, and comply 
with the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Departmental applicants and agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-10216 Filed 4-22-99; 8:45 am]
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