[Federal Register Volume 64, Number 78 (Friday, April 23, 1999)]
[Notices]
[Pages 20014-20015]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-10216]
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974; As Amended; Revisions to an Existing System
of Records
AGENCY: Office of the Secretary, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary (OS) is issuing public notice
of its intent to modify an existing Privacy Act system of records
notice, OS-82, ``Executive and Manager Development Program (EMDP).''
The revisions will update the system name and number, the categories of
records in the system, safeguards, and retention and disposal
statements, and address of the system locations and system managers.
EFFECTIVE DATE: These actions will be effective on April 23, 1999.
FOR FURTHER INFORMATION CONTACT: Team Leader, Executive Resources and
Career Management Group, Office of Personnel Policy, U.S. Department of
the Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing
to amend the system notice for OS-82, ``Executive and Manager
Development Program (EMDP),'' to update the name of the system to more
adequately describe the current executive and managerial training being
provided to Departmental employees, and the system number to more
accurately reflect the Departmentwide scope of the system. The
Executive and Manager Development Program described in the system
notice when it was first published has been replaced by the Senior
Executive Service Candidate Development Program, a competitive twelve-
month developmental program open to GS-14 and GS-15 applicants to
enhance candidates' managerial and leadership skills in preparation for
Office of Personnel Management certification of graduates' managerial
competencies for noncompetitive Senior Executive Service selection, and
the Team Leadership Program, a related developmental program open to
applicants at the GS-11 through GS-13 levels. The Department is also
proposing to update the categories of records in the system statement
to indicate, more specifically, what types of records are being
maintained on individuals covered by the system, and to update the
safeguards and retention and disposal statements and the address of the
system locations and system managers to reflect changes that have
occurred since the notice was last published. Accordingly, the
Department of the Interior proposes to amend the ``Executive and
Manager Development Program (EMDP),'' OS-82 system notice in its
entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary, Privacy Act Officer, National Business Center.
INTERIOR/DOI-82
SYSTEM NAME:
Executive Development Programs Files--Interior, DOI-82.
SYSTEM LOCATION:
(1) Office of Personnel Policy, U.S. Department of the Interior,
1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
(2) Department of the Interior University, National Business
Center, U.S. Department of the Interior, 1849 C Street NW, MS-7129 MIB,
Washington, DC 20240.
(3) Bureau personnel offices:
(a) Bureau of Indian Affairs, Division of Personnel Management,
1951 Constitution Avenue NW, Washington, DC 20245.
(b) U.S. Geological Survey, National Center, 12201 Sunrise Valley
Drive, Reston, VA 22092.
(c) U.S. Fish and Wildlife Service, Division of Personnel
Management and Organization, 1849 C Street NW, Washington, DC 20240.
(d) Bureau of Reclamation, P.O. Box 25001, Denver, CO 80225.
(e) Bureau of Land Management, Division of Personnel (530), 1849 C
Street NW, Washington, DC 20240.
(f) National Park Service, Division of Personnel, Branch of Labor
Management Relations, 1849 C Street NW, Washington, DC 20240.
(g) Minerals Management Service, Personnel Division, 1110 Herndon
Parkway, Herndon, VA 22070.
(h) Office of Surface Mining, Division of Personnel, 1951
Constitution Avenue NW, Washington, DC 20245.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Departmental employees who apply for, participate in, and/or
graduate from Departmentwide executive development programs such as the
Senior Executive Service Candidate Development Program and the Team
Leadership Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Application and nomination documents, reports of training
assignments, evaluation statements, and lists of graduates. Application
and nomination documents contain personal information that may include
the following (or similar) data elements: name, date of birth, Social
Security number, home address and telephone number, physical
limitations or interests which might affect type of location of
assignment, career interests, education history, work or skills
experience, outside activities (including membership in professional
organizations), listing of special qualifications, licenses and
certificates held, listing of honors and awards, career goals and
objectives, and annual supervisory evaluations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3301; Pub. L. 91-616, Pub. L. 92-255, Pub. L. 93-282, Pub.
L. 79-258 (5 U.S.C. 7901); OMB Circular A-72.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary uses of the records are:
(a) By personnel staffing specialists, evaluation panel members,
and selecting officials to determine selections for the programs.
(b) By employee development specialists for purposes of review in
connection with training and employee development activities,
transfers, promotions, reassignments, adverse actions, disciplinary
actions, and determination of qualifications, of an individual.
(c) By bureau and Departmental officials for setting out
developmental goals and objectives of the employee
[[Page 20015]]
and for documenting attainment of these goals. Disclosures outside the
Department of the Interior may be made:
(1) To the Office of Personnel Management for the purpose of
obtaining Qualifications Review Board certification of the executive
qualifications of Senior Executive Service Candidate Development
Program participants.
(2) Educational institutions providing training and development
opportunities.
(3) To the U.S. Department of Justice, or to a court, adjudicative
or other administrative body, or to a party in litigation before a
court or adjudicative or administrative body, when: (a) One of the
following is a party to the proceeding or has an interest in the
proceeding: (1) The Department or any component of the Department; (2)
Any Department employee acting in his or her official capacity; (3) Any
departmental employee acting in his or her individual capacity where
the Department or the Department of Justice has agreed to represent the
employee; or (4) The United States, when the Department determines that
the Department is likely to be affected by the proceeding; and (b) The
Department deems the disclosure to be: (1) Relevant and necessary to
the proceeding; and (2) Compatible with the purpose for which the
Department compiled the information.
(4) To appropriate Federal, State, tribal, local or foreign agency
that is responsible for investigating, prosecuting, enforcing or
implementing a statute, rule, regulation order or license, when we
become aware of an indication of a violation or potential violation of
the statute, rule regulation, order or license.
(5) To a congressional office in response to an inquiry to that
office by the individual to whom the record pertains.
(6) To a Federal, State, or local agency which has requested
information relevant or necessary to the hiring or retention of an
employee, or the issuing of a security clearance, license, grant or
other benefit, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(7) To a Federal, State, or local agency where necessary to obtain
information relevant to the hiring or retention of an employee, or the
issuing of a security clearance, license, grant or other benefit.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in file folders, in file cabinets.
Electronic records are stored on disk, tape or other appropriate media.
RETRIEVABILITY:
Records are retrieved by name of individual.
SAFEGUARDS:
Access to records is limited to authorized personnel. Paper records
are maintained in locked file cabinets. Electronic records are
maintained with safeguards meeting minimum security requirements of 43
CFR 2.51.
RETENTION AND DISPOSAL:
Records on applicants are retained for two years after close of
selection process. Records on current participants and graduates are
retained in accordance with established retention and disposal
schedules.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Team Leader, Executive Resources and Career Management Group,
Office of Personnel Policy, U.S. Department of the Interior, 1849 C
Street NW, MS-5221 MIB, Washington, DC 20240.
(2) Vice President, Department of the Interior University, National
Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-
7129 MIB, Washington, DC 20240.
(3) Bureau personnel officers:
(a) Director of Administration, Bureau of Indian Affairs, Division
of Personnel Management, 1951 Constitution Avenue NW, Washington, DC
20245.
(b) Personnel Officer, U.S. Geological Survey, National Center,
12201 Sunrise Valley Drive, Reston, VA 22092.
(c) Personnel Officer, U.S. Fish and Wildlife Service, Division of
Personnel Management and Organization, 1849 C Street NW, Washington, DC
20240.
(d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001,
Denver, CO 80225.
(e) Personnel Officer, Bureau of Land Management, Division of
Personnel (530), 1849 C Street NW, Washington, DC 20240.
(f) Personnel Officer, National Park Service, Division of
Personnel, Branch of Labor Management Relations, 1849 C Street NW,
Washington, DC 20240.
(g) Personnel Officer, Minerals Management Service, Personnel
Division, 1110 Herndon Parkway, Herndon, VA 22070.
(h) Personnel Officer, Office of Surface Mining, Division of
Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
NOTIFICATION PROCEDURES:
An individual requesting notification of the existence of records
on him or her should address his/her request to the appropriate System
Manager. The request must be in writing, signed by the requestor, and
comply with the content requirements of 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
An individual requesting access to records maintained on him or her
should address his/her request to the appropriate System Manager. The
request must be in writing, signed by the requestor, and comply with
the requirements of 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
An individual requesting amendment of a record maintained on him or
her should address his/her request to the appropriate System Manager.
The request must be in writing, signed by the requestor, and comply
with the content requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
Departmental applicants and agency officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 99-10216 Filed 4-22-99; 8:45 am]
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