[Federal Register Volume 64, Number 78 (Friday, April 23, 1999)]
[Notices]
[Pages 20010-20011]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-10212]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; As Amended; Revisions to an Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-79, ``General Personnel Records.'' The revisions will update the 
name and number of the system and the address of the system locations 
and system managers.

EFFECTIVE DATE: These actions will be effective on April 23, 1999.

FOR FURTHER INFORMATION CONTACT: Director, Office of Personnel Policy, 
U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, 
Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing 
to amend the system notice for OS-79, ``General Personnel Records,'' to 
update the name and number of the system to more accurately reflect its 
Department-wide scope, and to update the address of the system 
locations and system managers to reflect changes that have occurred 
since the notice was last published. Accordingly, the Department of the 
Interior proposes to amend the ``General Personnel Records,'' OS-79, 
system notice in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/DOI-79

SYSTEM NAME:
    Interior Personnel Records--Interior, DOI--79.

    Note: This system complements OPM/GOVT-1, the Government wide 
system for general personnel records maintained by the Office of 
Personnel Management. This notice incorporates by reference but does 
not repeat all of the information contained in OPM/GOVT-1.

SYSTEM LOCATION:
    Official personnel files, in paper and micro format, of current and 
recently separated employees are located at the personnel offices of 
the bureaus which currently employ (or employed) the individuals. 
Automated personnel records are maintained in the Federal Personnel 
Payroll System (FPPS) managed by the National Business Center in 
Denver, Colorado.
    (1) Office of Personnel Policy, U.S. Department of the Interior, 
1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
    (2) FPPS Program Management Division, National Business Center, 
U.S. Department of the Interior, 7301 West Mansfield Avenue, MS D-2400, 
Denver, CO 80235.
    (3) Bureau personnel offices:
    (a) Bureau of Indian Affairs, Division of Personnel Management, 
1951 Constitution Avenue NW, Washington, DC 20245.
    (b) U.S. Geological Survey, National Center, 12201 Sunrise Valley 
Drive, Reston, VA 22092.
    (c) U.S. Fish and Wildlife Service, Division of Personnel 
Management and Organization, 1849 C Street NW, Washington, DC 20240.
    (d) Bureau of Reclamation, P.O. Box 25001, Denver, CO 80225.
    (e) Bureau of Land Management, Division of Personnel (530), 1849 C 
Street NW, Washington, DC 20240.
    (f) National Park Service, Division of Personnel, Branch of Labor 
Management Relations, 1849 C Street NW, Washington, DC 20240.
    (g) Minerals Management Service, Personnel Division, 1110 Herndon 
Parkway, Herndon, VA 22070.
    (h) Office of Surface Mining, Division of Personnel, 1951 
Constitution Avenue NW, Washington, DC 20245.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and recently separated employees of the Department of the 
Interior.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Current and historical personnel data for each employee of the 
Department.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 2951, 5 U.S.C. 2954.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The official personnel records (in paper or micro format) 
maintained by the servicing personnel offices on all Departmental 
employees provide basic data for preparation and verification of 
personnel reports and documents. They also provide a comprehensive and 
continuing record of each employee's service, status, skills, and 
personnel history, for use in the merit promotion program, reduction in 
force program, and to effect other personnel actions. Automated records 
are used to generate reports and listings, produce standard

[[Page 20011]]

personnel management documents, establish and verify entitlements to 
pay and benefits, and provide historical data.
    Routine use disclosures outside the Department are the same as 
those listed in, and can be found in, the system notice for OPM/GOVT-1, 
the Government wide system for general personnel records maintained by 
the Office of Personnel Management.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: 
STORAGE: 
    Records are stored in file folders, on lists and forms, on 
microfilm or microfiche, and in computer-processible storage media.

RETRIEVABILITY:
    Records are retrieved by a variety of personal identifiers, 
including name of individual, birth date, Social Security number, and/
or other identification number.

SAFEGUARDS:
    Access to all records in the system is limited to authorized 
personnel whose official duties require such access. Bureau officials 
generally have access only to records pertaining to employees of their 
bureaus. Paper or micro format records are maintained in locked metal 
file cabinets in secured rooms. Electronic records are maintained with 
safeguards meeting the security requirements of 43 CFR 2.51.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with approved retention and 
disposal schedules. Some records may be retained indefinitely as a 
basis for longitudinal work history statistical studies.

SYSTEM MANAGER(S) AND ADDRESSES:
    (1) Director, Office of Personnel Policy, U.S. Department of the 
Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240.
    (2) Chief, FPPS Program Management Division, National Business 
Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, MS 
D-2400, Denver, CO 80235.
    (3) Bureau personnel officers:
    (a) Director of Administration, Bureau of Indian Affairs, Division 
of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 
20245.
    (b) Personnel Officer, U.S. Geological Survey, National Center, 
12201 Sunrise Valley Drive, Reston, VA 22092.
    (c) Personnel Officer, U.S. Fish and Wildlife Service, Division of 
Personnel Management and Organization, 1849 C Street NW, Washington, DC 
20240.
    (d) Labor Relations Officer, Bureau of Reclamation, P.O. Box 25001, 
Denver, CO 80225.
    (e) Personnel Officer, Bureau of Land Management, Division of 
Personnel (530), 1849 C Street NW, Washington, DC 20240.
    (f) Personnel Officer, National Park Service, Division of 
Personnel, Branch of Labor Management Relations, 1849 C Street NW, 
Washington, DC 20240.
    (g) Personnel Officer, Minerals Management Service, Personnel 
Division, 1110 Herndon Parkway, Herndon, VA 22070.
    (h) Personnel Officer, Office of Surface Mining, Division of 
Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on him or her should address his/her request to the appropriate System 
Manager. The request must be in writing, signed by the requestor, and 
comply with the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    An individual requesting access to records maintained on him or her 
should address his/her request to the appropriate System Manager. The 
request must be in writing, signed by the requestor, and comply with 
the requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    An individual requesting amendment of a record maintained on him or 
her should address his/her request to the appropriate System Manager. 
The request must be in writing, signed by the requestor, and comply 
with the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Departmental employees and agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-10212 Filed 4-22-99; 8:45 am]
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