[Federal Register Volume 64, Number 75 (Tuesday, April 20, 1999)]
[Notices]
[Pages 19384-19386]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-9830]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; As Amended; Revisions to an Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5. 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-58, ``Administrative Operations Records on Employees.'' The 
revisions will update the system name and number and the system 
location and system manager and address statements.

EFFECTIVE DATE: These actions will be effective on April 20, 1999.

FOR FURTHER INFORMATION CONTACT: Director, Office of Personnel Policy, 
U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, 
Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing 
to amend the system notice for OS-58, ``Administrative Operations 
Records on Employees,'' to update the name and number of the system to 
more accurately reflect its Department-wide scope, and to update the 
system location and system manager and address statements to provide a 
current list of specific locations and system managers rather than a 
generic reference to the Department's organizational structure. 
Accordingly, the Department of the

[[Page 19385]]

Interior proposes to amend the ``Administrative Operations records on 
Employees,'' OS-58, system notice in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/DOI-58

SYSTEM NAME:
    Employee Administrative Records--Interior, DOI-58.

SYSTEM LOCATION:
    (1) Departmental personnel office: Office of Personnel Policy, U.S. 
Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, 
DC 20240.
    (2) Bureau personnel offices:
    (a) Bureau of Indian Affairs, Division of Personnel Management, 
1951 Constitution Avenue NW, Washington, DC 20245.
    (b) U.S. Geological Survey, National Center, 12201 Sunrise Valley 
Drive, Reston, VA 22092.
    (c) U.S. Fish and Wildlife Service, Division of Personnel 
Management and Organization, 1849 C Street NW, Washington, DC 20240.
    (d) Bureau of Reclamation, PO Box 25001, Denver, CO 80225.
    (e) Bureau of Land Management, Division of Personnel (530), 1849 C 
Street NW, Washington, DC 20240.
    (f) National Park Service, Division of Personnel, Branch of Labor 
Management Relations, 1849 C Street NW, Washington, DC 20240.
    (g) Minerals Management Service, Personnel Division, 1110 Herndon 
Parkway, Herndon, VA 22070.
    (h) Office of Surface Mining, Division of Personnel, 1951 
Constitution Avenue NW, Washington, DC 20245.
    (3) Administrative components of the offices (within the bureaus 
listed above) in which individuals covered by the system are employed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Employees of the Department of the Interior.
    (2) Employees of independent agencies, councils and commissions 
(which are supported, administratively, by the Office of the 
Secretary).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records involving the administrative or operational relationships 
between the employee and the office in which the employee works, 
including, but not limited to, the following types of records: Workload 
and productivity records for scheduling purposes; travel activity 
records; employee time and attendance records; budget records; accident 
and safety records, property accountability records; study and special 
project records; committee and detail assignments; locator indexes; 
parking space assignments; mailing lists; and similar records. These 
records may contain one or more of the following (or similar) data 
elements: Name and Social Security number of employee, office telephone 
number, organizational location, occupational series and grade, 
position title, organizational title assigned for program management 
purposes, home address and home telephone number (for emergency contact 
purposes only).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 3101, 5105-5115, 5501-5516, 5701-5709; 31 U.S.C. 66a, 
240-243; 40 U.S.C. 483(b); 43 U.S.C. 1467; 44 U.S.C. 3101; Executive 
Order 11807.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The primary purpose of the system is to support the administration 
and operation of the offices in which individuals covered by the system 
are employed. Disclosures outside the Department of the Interior may be 
made:
    (1) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body with jurisdiction when (a) the United 
States, the Department of the Interior, a component of the Department, 
or, when represented by the government, an employee of the Department 
is a party to litigation or anticipated litigation or has an interest 
in such litigation, and (b) the Department of the Interior determines 
that the disclosure is relevant or necessary to the litigation and is 
compatible with the purpose for which the records were compiled.
    (2) To appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing or implementing a statute, rule, regulation, order or 
license, when the disclosing agency becomes aware of a violation or 
potential violation of a statute, rule, regulation, order or license.
    (3) To a congressional office in response to an inquiry an 
individual has made to the congressional office.
    (4) To another Federal agency for related program management 
purposes when the Department determines that the disclosure is 
compatible with the purpose for which the records were compiled.
    (5) To the public in the form of agency directories of office 
telephone numbers.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in paper format, in file folders in locked 
cabinets, and in electronic format, on disk or tape.

RETRIEVABILITY:
    Records are retrieved by name of employee or control number 
assigned to employee.

SAFEGUARDS:
    Access to records is limited to authorized personnel. Records are 
maintained in locked filing cabinets or secure electronic systems.

RETENTION AND DISPOSAL:
    Records are retained until completion of the assignment or activity 
to which they pertain, or until separation of covered employees, at 
which time they are disposed of in accordance with appropriate records 
schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Departmental office: Director, Office of Personnel Policy, U.S. 
Department of the Interior, 1849 C Street NW, MS-5221 MIB, Washington, 
DC 20240.
    (2) Bureau personnel offices:
    (a) Director of Administration, Bureau of Indian Affairs, Division 
of Personnel Management, 1951 Constitution Avenue NW, Washington, DC 
20245.
    (b) Personnel Officer, U.S. Geological Survey, National Center, 
12201 Sunrise Valley Drive, Reston, VA 22092.
    (c) Personnel Officer, U.S. Fish and Wildlife Service, Division of 
Personnel Management and Organization, 1849 C Street NW, Washington, DC 
20240.
    (d) Labor Relations Officer, Bureau of Reclamation, PO Box 25001, 
Denver, CO 80225.
    (e) Personnel Officer, Bureau of Land Management, Division of 
Personnel (530), 1849 C Street NW, Washington, DC 20240.
    (f) Personnel Officer, National Park Service, Division of 
Personnel, Branch of Labor Management Relations, 1849 C Street NW, 
Washington, DC 20240.
    (g) Personnel Officer, Minerals Management Service, Personnel 
Division, 1110 Herndon Parkway, Herndon, VA 22070.
    (h) Personnel Officer, Office of Surface Mining, Division of 
Personnel, 1951 Constitution Avenue NW, Washington, DC 20245.
    (3) Administrative officers of the offices (within the bureaus 
listed above) in which individuals covered by the system are employed. 
(Contact the appropriate bureau system manager to

[[Page 19386]]

obtain the address of the office system manager.)

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on him or her should address his/her request to the appropriate System 
Manager. The request must be in writing, signed by the requestor, and 
comply with the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    An individual requesting access to records maintained on him or her 
should address his/her request to the appropriate System Manager. The 
request must be in writing, signed by the requestor, and comply with 
the requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    An individual requesting amendment of a record maintained on him or 
her should address his/her request to the appropriate System Manager. 
The request must be in writing, signed by the requestor, and comply 
with the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Individuals covered by the system, agency officials, and agency 
records or documents.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-9830 Filed 4-19-99; 8:45 am]
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