[Federal Register Volume 64, Number 71 (Wednesday, April 14, 1999)]
[Notices]
[Pages 18438-18440]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-9281]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; as Amended; Revisions to the Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-18, ``Discrimination Complaints.'' The revisions will update the 
number of the system, the addresses of the system locations and system 
managers, the categories of individuals covered by the system 
statement, and the storage, retrievability, and safeguards statements.

EFFECTIVE DATE: These actions will be effective April 14, 1999.

FOR FURTHER INFORMATION CONTACT: Director, Office of Equal Opportunity, 
U.S. Department of the Interior, 1849 C Street NW, MS-5221 MIB, 
Washington, D.C. 20240.

SUPPLEMENTARY INFORMATION:
    In this notice, the Department of the Interior is amending the 
system notice for OS-18, ``Discrimination Complaints,'' to more 
accurately

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describe the Department-wide scope of the system of records, to add 
sexual orientation to the list of discrimination factors in the 
categories of individuals covered by the system statement; to update 
the storage, retrievability and safeguards statements to reflect 
changes that have occurred since the system notice was last published; 
and to update the addresses of the system locations and system 
managers. Accordingly, the Department of the Interior proposes to amend 
the ``Discrimination Complaints'' notice, OS-18 in its entirety to read 
as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/DOI-18

SYSTEM NAME:
    Discrimination Complaints--Interior, DOI-18.

SYSTEM LOCATION:
    (1) Office of Equal Opportunity, U.S. Department of the Interior, 
1849 C Street NW, MS-5221 MIB, Washington, D.C. 20240. Bureau/office 
equal opportunity offices:
    (2) Bureau of Land Management, 1849 C Street NW, MS-302 LS, 
Washington, D.C. 20240.
    (3) Bureau of Reclamation, P.O. Box 25007, Denver, Colorado 80225-
0007.
    (4) U.S. Geological Survey, MS 602, Reston, Virginia 22092.
    (5) National Park Service, 1849 C Street NW, MS-2747 MIB, 
Washington, D.C. 20240.
    (6) U.S. Fish and Wildlife Service, North Fairfax Drive, Room 300 
Webb Building, Arlington, Virginia 22203.
    (7) Minerals Management Service, 381 Elden Street, MS 2900, 
Herndon, Virginia 20170.
    (8) Office of Surface Mining Reclamation and Enforcement, 1951 
Constitution Avenue NW, Room 138-SIB, Washington, D.C. 20240.
    (9) Bureau of Indian Affairs, 1849 C Street NW, MS-4554 MIB, 
Washington, D.C. 20240.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who claim to have been discriminated against on the 
basis of race, color, sex, religion, national origin, handicap, age 
and/or sexual orientation in violation of various statutes and 
regulations including Title VI and Title VII of the Civil Rights Act of 
1964, as amended (42 U.S.C. 2000d and 42 U.S.C. 2000e, et seq); Section 
501 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 791, et 
seq) and its implementing regulations; the Age Discrimination in 
Employment Act of 1967, as amended (29 U.S.C. 794, et seq) and its 
implementing regulations; the Age Discrimination in Employment Act of 
1967, as amended (29 U.S.C. 621, et seq); Title IX of the Education 
Amendments of 1972 (Pub. L. 92-318); Section 403 of the Trans-Alaska 
Pipeline Authorization Act (Pub. L. 93-153.87 Stat. 576); and 
Departmental Manual 373 DM 7, dated December 1, 1998, subject: Equal 
Opportunity Procedures for Processing Complaints of Discrimination 
Based on Sexual Orientation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Complaints of discrimination; reports of complaints investigation 
and supplementary documentary evidence; correspondence, including 
requests for information from other Federal agencies, and from 
minority, civil rights, women's and community organizations; documents 
obtained from recipients of permits, rights-of-way, public land orders, 
or other Federal authorizations, and their agents, contractors, and 
subcontractors, under the Trans-Alaska Pipeline Authorization Act (Pub 
L. 93-153, 87 Stat. 576); and relevant statistical data obtained from 
various sources.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 
2000d) and its implementing regulations (43 CFR part 17, subpart A); 
Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000e, 
et seq) and its implementing regulations (29 CFR part 1614); section 
501 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 791, et 
seq); section 504 of the Rehabilitation Act of 1973, as amended (29 
U.S.C. 794, et seq) and its implementing regulations (43 CFR Part 17, 
subpart B); the Age Discrimination in Employment Act of 1967, as 
amended (29 U.S.C. 621, et seq); Title IX of the Education Amendments 
of 1972 (Pub.L. 92-318); and section 403 of the Trans-Alaska Pipeline 
Authorization Act (Pub. L. 93-153.87 Stat. 576).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary purposes of the system are:
    (1) To investigate and resolve complaints of discrimination.
    (2) To compile statistical information on complaints of 
discrimination. Disclosures outside the Department of the Interior may 
be made:
    (1) To other Federal agencies charged with the enforcement of equal 
employment opportunity laws, orders and regulations, on a need-to-know 
basis to assist these agencies in their enforcement activities.
    (2) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body with jurisdiction when (a) the United 
States, the Department of the Interior, a component of the Department, 
or when represented by the government, an employee of the Department is 
a party to litigation or anticipated litigation or has an interest in 
such litigation, and (b) the disclosure is deemed by the Department of 
the Interior to be relevant or necessary to the litigation, and (c) the 
Department of the Interior determines that disclosure is compatible 
with the purpose for which the records were compiled.
    (3) To appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing or implementing a statute, rule, regulation, order or license 
when the disclosing agency becomes aware of information indicating a 
violation or potential violation of a statute, rule, regulation, order 
or license.
    (4) To a congressional office in connection with an inquiry an 
individual covered by the system has made to the congressional office.

POLICIES AND PRACTICES FOR STORING RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Within the Departmental office, manual records are stored in file 
folders in a Aisle Saver System manual storage system. An automated 
complaints management information system is used to manage and track 
the processing of complaints.

RETRIEVABILITY:
    Records are retrieved by name and employing bureau of individuals 
filing complaints, docket control number of complaints, and other 
appropriate data fields.

SAFEGUARDS:
    Records are maintained in accordance with safeguards meeting the 
requirements of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and 
Departmental regulations (43 CFR part 2, subpart D). Standards for the 
maintenance of records subject to the Privacy Act are described in 
Departmental regulations (43 CFR 2.48) and involve the content of the 
records, data collection practices, and the use, safeguarding, and 
disposal of personal information in the records. In offices where 
records are handled, posted warning signs remind employees of

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access limitations, standards of conduct for employees handling Privacy 
Act records, and possible criminal penalties for violation of security 
regulations. Access to records is limited to authorized personnel on a 
need-to-know basis.
    Within the Departmental office, manual records are stored in a 
locked Aisle Saver System (file unit) in a room locked with an off-
master key. Automated records are maintained in conformance with 
safeguards based on recommendations of the National Bureau of Standards 
contained in ``Computer Security Guidelines for Implementing the 
Privacy Act of 1974'' (FIPS Pub.41, May 30, 1975). Within bureau 
offices, records are maintained with appropriate administrative, 
technical, and physical safeguards to insure their security and 
confidentiality.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in compliance with the 
National Archives and Records Administration's General Records Schedule 
No.1, Item No.26.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Director, Office for Equal Opportunity, U.S. Department of the 
Interior, 1849 C Street NW, MS-5221 MIB, Washington, DC 20240:
    For complaints of discrimination arising under Title VI and VII of 
the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 42 U.S.C. 
2000e, respectively), Departmental Manual 373 DM 7, dated December 1, 
1998, section 501 of the Rehabilitation Act of 1973, as amended (29 
U.S.C. 791, et seq); section 504 of the Rehabilitation Act of 1973, as 
amended (29 U.S.C. 794, et seq.) and its implementing regulations; the 
Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 
621, et seq); and Title IX of the Education Amendments of 1972 (Pub. L. 
92-318).
    (2) Director, Alaska State Office, Bureau of Land Management, 222 
West 7th Avenue #13, Anchorage, Alaska 99513:
    For complaints arising under section 493 of the Trans-Alaska 
Pipeline Authorization Act (Pub. L. 93-153, 87 Stat. 576).
    (3) Associate Solicitor, Division of General Law, Office of the 
Solicitor, U.S. Department of the Interior, 1849 C Street NW, MS-6530 
MIB, Washington, DC 20240:
    For complaints of discrimination arising under Title VII of the 
Civil Rights of 1964, as amended (42 U.S.C. 2000e) which are filed 
against the Departmental Office for Equal Opportunity.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records shall be addressed to 
the appropriate System Manager. The request must be in writing, signed 
by the requester, and meet the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the 
appropriate System Manager. The request must be in writing, signed by 
the requester, and meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A request for amendment of records shall be addressed to the 
appropriate System Manager. The request must be in writing, signed by 
the requester, and meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Complainants; recipients of permits, rights-of-way, public land 
orders, or other Federal authorizations, and their agents, contractors, 
subcontractors, and employees under section 403 of the Trans-Alaska 
Pipeline Authorization Act (87 Stat. 576); administrators and 
recipients of Government funds from programs administered by the 
Department of the Interior; Federal, State, and local government 
agencies; community, minority, civil rights, and women's organizations; 
unions; Members of Congress and their staffs; bureaus and offices of 
the Department of the Interior; and confidential informants, to the 
extent they possess relevant data otherwise unavailable.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-9281 Filed 4-13-99; 8:45 am]
BILLING CODE 4310-RE-P