[Federal Register Volume 64, Number 71 (Wednesday, April 14, 1999)]
[Notices]
[Pages 18436-18437]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-9279]
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DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974; as Amended; Revisions to an Existing System
of Records
AGENCY: Office of the Secretary, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary is issuing public notice of
its intent to modify an existing Privacy Act system of records notice,
OS-84, ``Delinquent Debtor File.'' The revisions will update the
authorities statement and the address of the system location and system
manager.
EFFECTIVE DATE: These actions will be effective April 14, 1999.
FOR FURTHER INFORMATION CONTACT: Director, Office of Financial
Management, U.S. Department of the Interior, 1849 C Street NW, MS-5412
MIB, Washington, DC 20240.
SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing
to amend the system notice for OS-84, ``Delinquent Debtor File,'' to
update the authority for maintenance of the system statement and the
address of the system location and system manager to reflect changes
that have occurred since the notice was last published. Accordingly,
the Department of the Interior proposes to amend the ``Delinquent
Debtor File,'' OS-84, in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-84
SYSTEM NAME:
Delinquent Debtor File--Interior, OS-84.
SYSTEM LOCATION:
Office of Financial Management, U.S. Department of the Interior,
1849 C Street NW, MS-5412 MIB, Washington, DC 20240.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees, former employees, and other Federal employees indebted
and owing money to the Department of the Interior.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Claims Collection Act of 1965, Pub. L. 89-508, Debt
Collection Act of 1982, Pub. L. 97-365, E.O. 9397, and Debt Collection
Improvement Act of 1996, Pub. L. 104-134.
ROUTINE USES OF RECORDS MAINTAINED ON THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary purpose of the system is to collect debts owed to the
Department using salary offset or administrative offset procedures.
Disclosures outside the Department of the Interior may be made:
(1) To the General Accounting Office, Department of Justice, United
States Attorney, or other Federal agencies for further collection
action on any delinquent account when circumstances warrant.
(2) To a commercial credit reporting agency for the purpose of
either adding to a credit history file or obtaining a credit history
file for use in the administration of debt collection.
(3) To a debt collection agency for the purpose of collection
services to recover indebtedness owed to the Department.
(4) To any Federal agency where the individual debtor is employed
or receiving some form of remuneration for the purpose of enabling that
agency to collect debts on the Department's behalf by administrative or
salary offset procedures under the provisions of the Debt Collection
Act of 1982 (Pub. L. 97-365).
(5) To any other Federal agency including, but not limited to, the
Internal Revenue Service pursuant to 31 U.S.C. 3702A, for the purpose
of effecting an administrative offset against the debtor of a
delinquent debt owed to the Department by the debtor.
(6) To the Internal Revenue Service by computer matching to obtain
the mailing address of a taxpayer for the purpose of locating such
taxpayer to collect or to compromise a Federal claim by the Department
against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance
with 31 U.S.C. 37121, 3716, and 3718. Note: The Department will
disclose an individual's mailing address obtained from the IRS pursuant
to 26 U.S.C. 6103(m)(2) only for the purpose of debt collection.
Disclosures to a debt collection agency will be made only to facilitate
the collection or compromise of a Federal claim under the Debt
Collection Act of 1982. Disclosures to a consumer reporting agency will
be made only for the limited purpose of obtaining a commercial credit
report on the individual taxpayer. Address information obtained from
the Interior Revenue Service will not be used or shared for any other
Departmental purpose or disclosed to another Federal, state, or local
agency which seeks to locate the same individuals for its own debt
collection purpose.
(7) To any creditor Federal agency seeking assistance for the
purpose of that agency implementing administrative or salary offset
procedures in the collection of unpaid financial obligations owed the
United States Government from an individual.
(8) To the U.S. Department of Justice or to a court or adjudicative
body with jurisdiction when (a) the United States, The Department of
the Interior, a component of the Department, or, when represented by
the government, an employee of the Department is a party to litigation
or anticipated litigation or has an interest in such litigation, and
(b) the Department of the Interior determines that the disclosure is
relevant or necessary to the litigation and is compatible with the
purpose for which records were compiled.
(9) To appropriate Federal, State, local, or foreign agencies
responsible for investigating or prosecuting the violation of or for
enforcing or implementing a statute, rule, regulation, order, or
license, when the disclosing agency becomes aware of information
indicating a violation or potential of a statute, rule, regulation,
rule, order, or license.
(10) To a congressional office in response to an inquiry the
individual has made to the congressional office.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to consumer reporting agencies as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C. 3701(a)(3))
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM.
STORAGE:
Records are stored in automated and manual form.
RETRIEVABILITY:
Records are retrieved by the name or Social Security number of the
individual debtor.
SAFEGUARDS:
Records are maintained with access controls meeting the
requirements of 43 CFR 2.51.
[[Page 18437]]
RETENTION AND DISPOSAL:
Records are retained in the Office of Financial Management only for
the duration of computer matching programs. Upon conclusion of these
programs, records are returned to their respective, originating
bureaus/offices, where they are retained and disposed of in accordance
with approved agency schedules. Backup copies are retained in the
Office of Financial Management for one calendar year, and then
destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Financial Management, U.S. Department of the
Interior, MS-5412-MIB, 1849 C Street NW, Washington, DC 20240.
NOTIFICATION PROCEDURES:
An individual requesting notification of the existence of records
on him or her should address his/her request to the System Manager. The
request must be in writing, signed by the requestor, and comply with
the content requirements of 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
An individual requesting access to records maintained on him or her
should address his/her request to the System Manager. The request must
be in writing, signed by the requestor, and comply with the
requirements of 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
An individual requesting amendment of a record maintained on him or
her should address his/her request to the System Manager. The request
must be in writing, signed by the requestor, and comply with the
content requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
Departmental and bureau financial offices.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 99-9279 Filed 4-13-99; 8:45 am]
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