[Federal Register Volume 64, Number 71 (Wednesday, April 14, 1999)]
[Notices]
[Pages 18436-18437]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-9279]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; as Amended; Revisions to an Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-84, ``Delinquent Debtor File.'' The revisions will update the 
authorities statement and the address of the system location and system 
manager.

EFFECTIVE DATE: These actions will be effective April 14, 1999.

FOR FURTHER INFORMATION CONTACT: Director, Office of Financial 
Management, U.S. Department of the Interior, 1849 C Street NW, MS-5412 
MIB, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing 
to amend the system notice for OS-84, ``Delinquent Debtor File,'' to 
update the authority for maintenance of the system statement and the 
address of the system location and system manager to reflect changes 
that have occurred since the notice was last published. Accordingly, 
the Department of the Interior proposes to amend the ``Delinquent 
Debtor File,'' OS-84, in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-84

SYSTEM NAME: 
    Delinquent Debtor File--Interior, OS-84.

SYSTEM LOCATION: 
    Office of Financial Management, U.S. Department of the Interior, 
1849 C Street NW, MS-5412 MIB, Washington, DC 20240.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
    Employees, former employees, and other Federal employees indebted 
and owing money to the Department of the Interior.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 
    Federal Claims Collection Act of 1965, Pub. L. 89-508, Debt 
Collection Act of 1982, Pub. L. 97-365, E.O. 9397, and Debt Collection 
Improvement Act of 1996, Pub. L. 104-134.

ROUTINE USES OF RECORDS MAINTAINED ON THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES: 
    The primary purpose of the system is to collect debts owed to the 
Department using salary offset or administrative offset procedures.
    Disclosures outside the Department of the Interior may be made:
    (1) To the General Accounting Office, Department of Justice, United 
States Attorney, or other Federal agencies for further collection 
action on any delinquent account when circumstances warrant.
    (2) To a commercial credit reporting agency for the purpose of 
either adding to a credit history file or obtaining a credit history 
file for use in the administration of debt collection.
    (3) To a debt collection agency for the purpose of collection 
services to recover indebtedness owed to the Department.
    (4) To any Federal agency where the individual debtor is employed 
or receiving some form of remuneration for the purpose of enabling that 
agency to collect debts on the Department's behalf by administrative or 
salary offset procedures under the provisions of the Debt Collection 
Act of 1982 (Pub. L. 97-365).
    (5) To any other Federal agency including, but not limited to, the 
Internal Revenue Service pursuant to 31 U.S.C. 3702A, for the purpose 
of effecting an administrative offset against the debtor of a 
delinquent debt owed to the Department by the debtor.
    (6) To the Internal Revenue Service by computer matching to obtain 
the mailing address of a taxpayer for the purpose of locating such 
taxpayer to collect or to compromise a Federal claim by the Department 
against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance 
with 31 U.S.C. 37121, 3716, and 3718. Note: The Department will 
disclose an individual's mailing address obtained from the IRS pursuant 
to 26 U.S.C. 6103(m)(2) only for the purpose of debt collection. 
Disclosures to a debt collection agency will be made only to facilitate 
the collection or compromise of a Federal claim under the Debt 
Collection Act of 1982. Disclosures to a consumer reporting agency will 
be made only for the limited purpose of obtaining a commercial credit 
report on the individual taxpayer. Address information obtained from 
the Interior Revenue Service will not be used or shared for any other 
Departmental purpose or disclosed to another Federal, state, or local 
agency which seeks to locate the same individuals for its own debt 
collection purpose.
    (7) To any creditor Federal agency seeking assistance for the 
purpose of that agency implementing administrative or salary offset 
procedures in the collection of unpaid financial obligations owed the 
United States Government from an individual.
    (8) To the U.S. Department of Justice or to a court or adjudicative 
body with jurisdiction when (a) the United States, The Department of 
the Interior, a component of the Department, or, when represented by 
the government, an employee of the Department is a party to litigation 
or anticipated litigation or has an interest in such litigation, and 
(b) the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which records were compiled.
    (9) To appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when the disclosing agency becomes aware of information 
indicating a violation or potential of a statute, rule, regulation, 
rule, order, or license.
    (10) To a congressional office in response to an inquiry the 
individual has made to the congressional office.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be 
made from this system to consumer reporting agencies as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3))

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM.
STORAGE:
    Records are stored in automated and manual form.

RETRIEVABILITY:
    Records are retrieved by the name or Social Security number of the 
individual debtor.

SAFEGUARDS: 
    Records are maintained with access controls meeting the 
requirements of 43 CFR 2.51.

[[Page 18437]]

RETENTION AND DISPOSAL:
    Records are retained in the Office of Financial Management only for 
the duration of computer matching programs. Upon conclusion of these 
programs, records are returned to their respective, originating 
bureaus/offices, where they are retained and disposed of in accordance 
with approved agency schedules. Backup copies are retained in the 
Office of Financial Management for one calendar year, and then 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Financial Management, U.S. Department of the 
Interior, MS-5412-MIB, 1849 C Street NW, Washington, DC 20240.

NOTIFICATION PROCEDURES: 
    An individual requesting notification of the existence of records 
on him or her should address his/her request to the System Manager. The 
request must be in writing, signed by the requestor, and comply with 
the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES: 
    An individual requesting access to records maintained on him or her 
should address his/her request to the System Manager. The request must 
be in writing, signed by the requestor, and comply with the 
requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    An individual requesting amendment of a record maintained on him or 
her should address his/her request to the System Manager. The request 
must be in writing, signed by the requestor, and comply with the 
content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES: 
    Departmental and bureau financial offices.

EXEMPTIONS CLAIMED FOR THE SYSTEM: 
    None.

[FR Doc. 99-9279 Filed 4-13-99; 8:45 am]
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