[Federal Register Volume 64, Number 70 (Tuesday, April 13, 1999)]
[Notices]
[Pages 18051-18056]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-9140]
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DEPARTMENT OF JUSTICE
[AAG/A Order No. 160-99]
Privacy Act of 1974; Privacy Act Systems of Records
Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and Office of
Management and Budget Circular No. A-130,
[[Page 18052]]
Department components have reviewed their Privacy Act systems of
records to identify any minor changes that will clarify and/or more
accurately describe their systems of records. As a result, the
Executive Office for Immigration Review (EOIR); the Immigration and
Naturalization Service (INS); and the Justice Management Division (JMD)
are reporting ``System Location'' changes.
The EOIR and INS have revised their appendices of principal office
addresses, Justice/EOIR-999 and Justice/INS-999. In addition, the JMD
proposes ``System Location'' changes for the ``Department of Justice
Payroll System, Justice/JMD-003'' Specifically, paragraph c. has been
added to the ``System Location'' of the Department of Justice Payroll
System. Paragraph c. indicates that post conversion historical records
may also be located on a server at the Justice Data Center in
Rockville, Maryland, and may include any post conversion payroll data
for which a determination is made that such data no longer requires
storage in a current status. Any comments may be addressed to Mary
Cahill, Management Planning Staff, Justice Management Division,
Department of Justice, Washington, DC 20530 (Suite 1400, National Place
Building).
Dated: March 26, 1999.
Stephen R. Colgate,
Assistant Attorney General for Administration.
Justice/EOIR-999
System Name: Appendix to Executive Office for Immigration Review System
of Records.
EOIR field offices are located as follows:
Executive Office for Immigration Review, Immigration Court, 901 N.
Stuart Street, Suite 1300, Arlington, VA 22203
Executive Office for Immigration Review, Immigration Court, Martin
Luther, King Jr. Federal Bldg., 77 Forsyth Street, Room 112,
Atlanta, GA 30303
Executive Office for Immigration Review, Immigration Court, US
Appraisers Bldg., 103 S. Gay Street, Room 702, Baltimore, MD 21202
Executive Office for Immigration Review, Immigration Court, 7850
Metro Parkway, Suite 320, Bloomington, MN 55425
Executive Office for Immigration Review, Immigration Court, JFK
Federal Bldg., 15 New Sudbury Street, Room 320, Boston, MA 02203
Executive Office for Immigration Review, Immigration Court, 515 11th
Street W., 3rd Floor, Bradenton, FL 34205
Executive Office for Immigration Review, Immigration Court, 130
Delaware Avenue, Suite 410, Buffalo, NY 14202
Executive Office for Immigration Review, Immigration Court, Federal
Bldg., 55 E. Monroe Street, Suite 1900, Chicago, IL 60603
Executive Office for Immigration Review, Immigration Court, 1200
Main Street, Suite 700, Dallas, TX 75202.
Executive Office for Immigration Review, Immigration Court, Byron G.
Rogers Federal Bldg., 1961 Stout Street, Room 1403, Denver, CO 80294
Executive Office for Immigration Review, Immigration Court, Brewery
Park II, 1155 Brewery Park Blvd., Suite 450, Detroit, MI 48207
Executive Office for Immigration Review, Immigration Court, 625
Evans Street, Room 148A, Elizabeth, NJ 07201
Executive Office for Immigration Review, Immigration Court, 1545
Hawkins Blvd., Suite 205, El Paso, TX 79925
Federal Detention Center, 1705 E. Hanna Road, Suite 366, Eloy, AZ
85232
Executive Office for Immigration Review, Immigration Court, 3260 N.
Pinal Parkway Avenue, Florence, AZ 85232
Executive Office for Immigration Review, Immigration Court, GSA
Center, 651 Federal Dr., Suite 111-14, Guaynabo, San Juan, PR 00965
Executive Office for Immigration Review, Immigration Court, 201 E.
Jackson Street, Harlingen, TX 78550
Executive Office for Immigration Review, Immigration Court, AA
Ribicoff Federal Bldg. and Courthouse, 450 Main Street, Room 509,
Hartford, CT 06103-3015
Executive Office for Immigration Review, Immigration Court, PJKK
Federal Bldg., 300 Ala Moanu Blvd., Room 8-112, Honolulu, HI 96850
Executive Office for Immigration Review, Immigration Court, 2320 La
Branch Street, Room 2235, Houston, TX 77004
Executive Office for Immigration Review, Immigration Court, 2409 La
Brucherie Road, Imperial, CA 92251
Krome North Processing Center, 18201 SW 12th Street, Miami, FL 33194
Laredo Service Processing Center, PO Box 440110, Laredo, TX 78044-
0110
Executive Office for Immigration Review, Immigration Court, Mira
Loma Facility, 45100 N. 60th Street West, Lancaster, CA 93536
Executive Office for Immigration Review, Immigration Court, Pacific
Enterprise Plaza, 3365 Pepper Lane, Suite 200, Las Vegas, NV 89120
Executive Office for Immigration Review, Immigration Court, 606 S.
Olive Street, Suite 1500, Los Angeles, CA 90014
Port Isabel Processing Center, Route 3, Box 341, Bldg. 37, Los
Fresnos, TX 78566
Executive Office for Immigration Review, Immigration Court, Clifton
B. Davis Federal Bldg., 167 N. Main Street, Room 1026, Memphis, TN
38103
Executive Office for Immigration Review, Immigration Court, 155 S.
Miami Avenue, Room 800, Miami, FL 33130
Ulster Correctional Facility, Berme Road, Napanoch, NY 12458
Executive Office for Immigration Review, Immigration Court, 970
Broad Street, Room 1135, Newark, NJ 07102
Executive Office for Immigration Review, Immigration Court, One
Canal Place, 365 Canal Street, Suite 2450, New Orleans, LA 70130
Executive Office for Immigration Review, Immigration Court, 26
Federal Plaza, Suite 1000, New York, NY 10278
Executive Office for Immigration Review, Immigration Court, 1900 E.
Whatley Road, Oakdale, LA 71463
Executive Office for Immigration Review, Immigration Court, 5449
South Semoran Blvd., Suite 200, Orlando, FL 32803
Executive Office for Immigration Review, Immigration Court, 1600
Callowhill Street, Room 400, Philadelphia, PA 19130
Executive Office for Immigration Review, Immigration Court, Federal
Bldg., 200 E Mitchell Dr., Suite 200, Phoenix, AZ 85102
Executive Office for Immigration Review, Immigration Court, U.S.
Post Office/Courthouse Bldg., 615 E. Houston Street, Room 598, San
Antonio, TX 78205-2040
Executive Office for Immigration Review, Immigration Court, 401 West
A Street, Suite 800, San Diego, CA 92101-7904
Executive Office for Immigration Review, Immigration Court, 550
Kearny Street, Suite 800, San Francisco, CA 94108
INS San Pedro Service Processing Center, 2001 Seaside Avenue, Room
136, San Pedro, CA 90731
Executive Office for Immigration Review, Immigration Court, Key
Tower Bldg., 1000 Second Avenue, Suite 3150, Seattle, WA 98104
Executive Office for Immigration Review, Immigration Court, 160 N.
Stone Avenue, Suite 300, Tucson, AZ 85701-1502
Executive Office for Immigration Review, Immigration Court, 201
Varick Street, Room 1140, New York, NY 10014
Executive Office for Immigration Review, Immigration Court, 3434
Concord Road, York, PA 17402
JUSTICE/INS-999
SYSTEM NAME:
INS Appendix: List of principal offices of the Immigration and
Naturalization Service.
Headquarters: Immigration and Naturalization Service; 425 ``I''
Street NW, Washington, DC 20536.
Regional Offices: Eastern Regional Office, 70 Kimball Avenue,
South Burlington, VT 05403-6813.
Centeral Regional Office, 7701 North Stemmons Freeway, Dallas,
TX 75247-9998.
Western Regional Office, PO Box 30080, Laguna Niguel, CA 92607-
0080.
Regional Service Centers: Eastern Service Center, 75 Lower
Welden Street, St. Albans, VT 05479-001.
Northern Service Center, PO Box 82521, Lincoln, NE 68501-2521.
Southern Service Center, PO Box 851488, Mesquite, TX 75185-1488.
Western Service Center, 24000 Avila Road, 2nd Floor, Laguna
Niguel, CA 92677.
Administrative Center: Eastern Administrative Center, 70 Kimball
Avenue, South Burlington, VT 05403-6813.
Southern Administrative Center, 7701 North Stemmons Freeway,
Dallas, TX 75247.
Northern Administrative Center, Bishop Henry Whipple Fed. Bldg.,
Room 480, One Federal Drive, Fort Snelling, MN 55111-4007.
[[Page 18053]]
Western Administrative Center, 24000 Avila Road, Laguna Niguel,
CA 92677-8080.
District Office in the United States:
Anchorage District Office, Michaelis Building, Suite 102, 620
East 10th Avenue, Anchorage, AK 99501-3708.
Atlanta District Office, 77 Forsyth Street, SW, Room 284,
Atlanta, GA 30303.
Baltimore District Office, Equitable Bank Center, 12th Floor,
Tower One, 100 South Charles Street, Baltimore, MD 21201.
Boston District Office, JFK Federal Building, Government Center,
Boston, MA 02203.
Buffalo District Office, 130 Delaware Avenue, Buffalo, NY 14202.
Chicago District Office, 10 West Jackson Boulevard, Second
Floor, Chicago, IL 60604.
Cleveland District Office, Anthony J. Celebreze Federal Office
Building, 1240 East 9th Street, Room 1917, Cleveland, OH 44199.
Dallas District Office, 8101 North Stemmons Freeway, Dallas, TX
75247.
Denver District Office, 4730 Paris Street, Albrook Center,
Denver, CO 80239-2804.
Detroit District Office, Federal Building, 333 Mt. Elliott St.,
Detroit, MI 48207.
El Paso District Office, 1545 Hawkins Blvd., Suite 170, El Paso,
TX 79925.
Harlingen District Office, 2102 Teege Road, Harlingen, TX 78550.
Helena District Office, 2800 Skyway Drive, Helena, MT 59601.
Honolulu District Office, 595 Ala Moana Boulevard, Honolulu, HI
96813.
Houston District Office, 126 Northpoint, Houston, TX 77060.
Kansas District Office, 9747 N. Connant Avenue, Kansas City, MO
64153.
Los Angeles District Office, 300 North Los Angeles Street, Los
Angeles, CA 90012.
Miami District Office, 7880 Biscayne Boulevard, Miami, FL 33138.
Newark District Office, Federal Building, 970 Broad Street,
Newark, NJ 07102.
New Orleans District Office, Postal Services Bldg., Room T-8005,
701 Loyola Ave., New Orleans, LA 70113.
New York District Office, 26 Federal Plaza, New York, NY 10278.
Omaha District Office, 3736 South 132nd Street, Omaha, NE 68144.
Philadelphia District Office, 1600 Callowhill Street,
Philadelphia, PA 19130.
Phoenix District Office, 2035 North Central Avenue, Phoenix, AZ
85004.
Portland Maine District Office, 176 Gannett Drive, South
Portland, ME 04106-6909.
Portland Oregon District Office, Federal Office Building, 511
NW., Broadway, Portland, OR 97209.
San Antonio District Office, 8940 Four Winds, San Antonio, TX
78239.
San Diego District Office, 880 Front Street, Suite 2233, San
Diego, 92101-8834.
San Francisco District Office, 630 Sansome Street, Appraisers
Building, San Francisco, CA 94111.
San Juan District Office, PO Box 365068, San Juan, PR 00936-
5068.
Seattle District Office, 815 Airport Way South, Seattle, WA
98134.
St. Paul District Office, 2901 Metro Drive, Suite 100,
Bloomington, MN 55425.
Washington, DC District Office, 4420 North Fairfax Drive,
Arlington, VA 22203.
Suboffices (Files Control Offices) in the United States:
Agana Office, Pacific News Building, Room 801, 238 Archbishop
Flores Street, Agana, GU 96910.
Albany Office, James T. Foley Federal Courthouse, 445 Broadway,
Room 220, Albany, NY 12207.
Charlotte Office, 6 Woodlawn Green, Suite 138, Charlotte, NC
28217.
Charlotte Amalie Office, Federal District Court Bldg., PO Box
610, Charlotte Amalie, St. Thomas, VI 00801.
Cincinnati Office, J.W. Peck Federal Building, 550 Main Street,
Room 8525, Cincinnati, OH 45202.
El Paso Intelligence Center, SSG Sims Street, Building 11339, EL
Paso, TX 79918-5100.
Hartford Office, Ribicoff Building, 450 Main Street, Hartford,
CT 06103-3060.
Indianapolis Office, Gateway Plaza, 950 North Meridian, Suite
400, Indianapolis, IN 46204.
Las Vegas Office, 3373 Pepper Lane, Las Vegas, NV 89120-2739.
Memphis Office, 1341 Sycamore View, Memphis, TN 38134.
Milwaukee Office, Federal Building, Room 186, 517 East Wisconsin
Avenue, Milwaukee, WI 53202.
Norfolk Office, 5280 Henneman Drive, Norfolk, VA 23513.
Oakdale Office, PO Box 5095, Oakdale, LA 71464.
Pittsburgh Office, 314 Federal Building, 1000 Liberty Avenue,
Pittsburgh, PA 15222.
Providence Office, Federal Building U.S. Post Office Exchange
Terrace, Providence, RI 02903.
Reno Office, 1351 Corporate Blvd., Reno, NV 89502.
St. Albans Office, PO Box 328, St. Albans, VT 05478.
St. Louis Office, R.A. Young Federal Building, 1222 Spruce
Street, Room 1.100, St. Louis, MO 63101-2815.
Salt Lake City Office, 230 West 400 South Street, Salt Lake
City, UT 84101.
Spokane Office, U.S. Courthouse Building, Room 691, Spokane, WA
99201.
Border Patrol Sector Headquarters:
Blaine Sector Headquarters, 1590 ``H'' Street, PO Box 3529,
Blaine, WA 98231 Blaine, WA 98230.
Buffalo Sector Headquarters, 231 Grand Island Boulevard,
Tonawanda, NY 14150.
Del Rio Sector Headquarters, Qualia Drive, PO Box 2020, Del Rio,
TX 78841-2020.
Detroit Sector Headquarters, 26000 S. Street, Selfridge, MI
48045.
El Centro Sector Headquarters, 1111 North Imperial Avenue, El
Centro, CA 92243.
El Paso Sector Headquarters, 8901 Montana Avenue, El Paso, TX
79925-1212.
Grand Forks Sector Headquarters, 2320 South Washington Street,
Grand Forks, ND 58201.
Harve Sector Headquarters, 2605 5th Avenue, SE, Harve, MT 59501.
Houlton Sector Headquarters, PO Box 706, Rt. 1 Calais Rd.,
Houlton, ME 04730.
Laredo Sector Headquarters, 207 W. Del Mar Boulevard, Laredo, TX
78041.
Livermore Sector Headquarters, 6102 9th St., Dublin, CA 94268.
Marfa Sector Headquarters, PO Box ``I'', 300 Madrid Street,
Marfa, TX 79843.
Mayaguez Sector Headquarters, Box 467, Ramey, PR 00604.
McAllan Sector Headquarters, PO Box 1179, 2301 South Main
Street, McAllen, TX 78505.
Miami Sector Headquarters, PO Box 8909, 7201 Pembroke Rd.,
Pembroke Pines, FL 33023.
New Orleans Sector Headquarters, PO Box 6218, 3819 Patterson
Drive, New Orleans, LA 70114.
San Diego Sector Headquarters, 3752 Beyer Blvd, P.O. Box 439022,
San Diego CA 92073.
Spokane Sector Headquarters, North 10710 Newport Highway, PO Box
18930, Spokane, WA 99208.
Swanton Sector Headquarters, Grand Avenue, Swanton, VT 05488.
Tucson Sector Headquarters, 1970 West Ajo Way, Tucson, AZ 85713.
Yuma Sector Headquarters, 350 First Street, PO Box 2708 Yuma, AZ
85366-2708.
Border Patrol Academy:
DOJ/INS (FLETC) Artesia, 1300 West Richey Avenue, Artesia, NM
88210.
Officer Development and Training Facility, Building 64 FLETC
Glynco, GA 31524.
District Offices in Foreign Countries:
Bangkok District Office, U.S. Immigration and Naturalization
Service, c/o American Embassy, Box 12, 95 Wireless Road, Bangkok,
Thailand 10330.
Mexico District Office, U.S. Immigration and Naturalization
Service, c/o American Embassy, Room 118, PO Box 3087, Laredo, TX
78044.
Rome District Office, U.S. Immigration and Naturalization
Service, c/o American Embassy, Rome, Italy, PSC59 Box 100 APO AE
09624.
Suboffices (Files Control Offices) in Foreign Countries:
Athens Office, U.S. Immigration and Naturalization Service, c/o
American Embassy, Athens, Greece, PSC 108 Box 25 APO AE 09842.
Frankfurt Office, U.S. Immigration and Naturalization Service,
American Consulate General, Frankfurt, Unit 25401 APO AE 09213.
Guadalajara Office, U.S. Immigration and Naturalization Service,
Box 3088, Guadalajara Laredo, TX 70844-3088.
Hong Kong Office, U.S. Immigration and Naturalization Service,
c/o American Consulate General, Hong Kong, PSC 464, Box 30, FPO AP
96522-0002.
London Office, U.S. Immigration and Naturalization Service, c/o
American Embassy, London, England, PSC 801, Box 06, FPO AE 09498-
4006.
Mexico Office, U.S. Immigration and Naturalization Service, c/o
American Embassy, Mexico City, Mexico, PO Box 3087, Room 118,
Laredo, TX 78044.
Monterrey Office, U.S. Immigration and Naturalization Service,
c/o American Consulate, PO Box 3098, Laredo, TX 78044-3098.
Moscow Office, U.S. Immigration and Naturalization Service, c/o
American Embassy, Moscow, USSR, PSC 77, APO AE 09721.
Nairobi Office, U.S. Immigration and Naturalization Service, c/o
American
[[Page 18054]]
Embassy, Nairobi, Kenya Unit 64100, Box 21, APO AE 09831-4100.
New Delhi Office, U.S. Immigration and Naturalization Service,
c/o American Embassy, New Delhi, India, Department of State,
Washington, DC 20521-9000.
Rome Office, U.S. Immigration and Naturalization Service, c/o
American Embassy, Rome, Italy, PSC 59 APO AE 09624.
Seoul, Korea Office, U.S. Immigration and Naturalization
Service, c/o American Embassy, Seoul, Korea Unit 15550, APO AP
96205-0001.
Shannon Office, U.S. Immigration and Naturalization Service, c/o
AER-RIANTA, Attn: Port Director, Shannon Airport, Shannon, Co,
Clare, Ireland.
Singapore Office, U.S. Immigration and Naturalization Service,
c/o American Embassy, Singapore, FPO AP 96534.
Tijuana Office, U.S. Immigration and Naturalization Service, c/o
American Consulate General, Tijuana, PO Box 439039, San Diego, CA
92143-9039.
Vienna Office, U.S. Immigration and Naturalization Service, c/o
American Embassy, Vienna, Austria Unit 27937, Box 21, APO AE 9222.
JUSTICE/JMD-003
System Name:
Department of Justice Payroll System, Justice/JMD-003
System Location:
Payroll records in electronic or paper format may be found in the
following locations:
a. Post Conversion Records: \1\ on a computer maintained by the NFC
in New Orleans, Louisiana; and at backup facilities in Philadelphia.
Relevant data may also be stored on Justice Data Center Computers at
the Department of Justice for use in distributing accounting
information to the individual Bureaus. Paper and electronic payroll
information may be kept at various time and attendance recording and
processing stations around the world. Paper records may be located in
the Department's Personnel Staff, in servicing personnel offices
throughout the Department, and in the offices of employee supervisors
and managers.
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\1\ The Department is under contract with the Department of
Agriculture's National Finance Center (NFC) to maintain payroll
information and conduct payroll-related activities for its
employees. Conversion began in July of 1991 and was incrementally
completed as of May of 1993.
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b. Pre-Conversion Historical Records: on magnetic tape at the
Justice Data Center in Rockville, Maryland; on microfiche maintained by
the Department's Finance Staff; and in paper format maintained by the
Department's Finance and Personnel Staffs, servicing personnel offices,
and offices of employee supervisors and managers.
c. Post Conversion Historical Records: On a server at the Justice
Data Center in Rockville, Maryland. Information may include any post
conversion payroll data for which a determination is made that such
data no longer requires storage in a current status. For example, it
may be determined that data for a designated period of time no longer
requires storage on the NFC data base or on the Justice Data Center
computers.
Categories of Individuals Covered by the System:
Current and former DOJ employees (excluding the FBI).
Categories of Records in the System:
Any and all records essential to the conduct of payroll-related
activities. Included may be:
--Personal Identifying/personnel data
--Time and attendance records
--Leave records
--Allotment or deduction information such as bonds, garnishments,
health benefits, life insurance, Thrift Savings Plan and other savings,
retirement, and union dues.
--Travel and Relocation information
--Court orders to initiate garnishments
--Check mailing information
--Tax, withholding, and exemption information
--Accouting and organization funding information
--Salary, severance pay, award, and bonus information; active
retirement records
--Former employee pay records
--Employee death records
--Returned employee check records
--Indebtedeness records, e.g., overpayment of pay or travel
Authority for Maintenance of the System: Budget and Accounting Act of
1950, as amended, 31 U.S.C. 66, 66a, and 20(a).
Purpose(s): This system of records is maintained to enable the
Department to administer the payroll and payroll-related functions, and
any other related financial matters, in accordance with applicable laws
and regulations and the requirements of the General Accounting Office
(GAO) and the Office of Personnel Management (OPM). It enables the
Department to prepare and document payment to all Department employees
entitled to be paid and to effect all authorized deductions from gross
pay; to coordinate pay, leave and allowance operations with personnel
functions and other related activities; meet internal and external
reporting requirements; support investigations of fraud, the collection
of debts, and litigation activities.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Pursuant to Subsection (b)(3) of the Privacy Act, the Department of
Justice (DOJ) may disclose relevant and necessary data as follows:
In accordance with an interagency agreement (as provided for in
Office of Management and Budget (OMB) implementing regulations (40 FR
28948)), the DOJ may disclose to the U.S. Department of Agriculture
(USDA), National Finance Center (NFC), in order to effect all financial
transactions on behalf of the DOJ related to employee pay.
Specifically, the NFC may effect employee pay or deposit funds on
behalf of DOJ employees, and/or it may withhold, collect or offset
funds from employee salaries as required by law or as necessary to
correct overpayment or amounts due. For example, the NFC will routinely
make the necessary disclosures to Treasury for the issuance of checks;
to Federal, State, and local authorities and the Social Security
Administration for tax withholdings; and, according to employee
directions, to the appropriate financial institutions, charitable
organizations, unions, health carriers, or other appropriate entities
to effect such pay distributions as savings bonds, charitable
contributions, allotments, alimony, child support, union dues, and
health and life insurance. In addition, the NFC will use the data to
perform related administrative activities such as to certify payroll
vouchers chargeable to DOJ funds; and either to perform or participate
in routine audit/oversight operations of USDA/DOJ management and/or of
GAO, OMB, and OPM; and to meet related reporting requirements.
In addition, based on such data as the DOJ has input to the NFC
data base for these purposes, the DOJ may subsequently make a paper
request, or an electronic request to the NFC data base, for information
which will allow the DOJ to disclose relevant information as follows;
or, where appropriate or necessary, DOJ may authorize the NFC to make
the disclosure:
To Federal, State, or local housing authorities to enable these
authorities to determine eligibility for low cost housing.
To heirs, executors and legal representatives of beneficiaries for
estate settlement purposes.
To State and local courts of competent jurisdiction for the
enforcement of child support, alimony, or both, pursuant to 41 U.S.C.
659.
To individuals, organizations, or agencies to enable such person,
organization, or agency to determine the identity or location of a
current or former Federal employee to collect debts owed, where
collection of such debts are authorized (either by statute,
implementing regulation, or order issued pursuant thereto) and the
[[Page 18055]]
individual, organization, or agency, has provided sufficient evidence
as will reasonably validate such claims, e.g., where a spouse or
creditor seeking to obtain a garnishment of wages for such purposes as
alimony and/or child support has provided a court order to substantiate
the indebtedness. Information relevant to the request for such
garnishment may include informing the individual, organization, or
agency of the unavailability of funds where, for example, a currently
active garnishment precludes the implementation of a further
garnishment.
To the Office of Child Support Enforcement (OCSE), Administration
for Children and Families, Department of Health and Human Services, any
information specifically required by statute or implementing regulation
or otherwise determined to be necessary and proper for OCSE's use (as
outlined more specifically in relevant OCSE published systems of
records) in locating individuals owing child support obligations, and
in establishing and collecting child support obligations from such
individuals, including enforcement action. Information disclosed may
include: name, address, date of birth, date of hire, duty station, and
social security number of the employee; the wages paid to the employee
during the previous quarter; and the appropriate address and Federal
Employer Identification Number of the Department of Justice.
To the appropriate Federal, State, or local agencies, e.g., to
State unemployment agencies and/or the Department of Labor, to assist
these agencies in performing their lawful responsibilities in
connection with administering unemployment, workers' compensation, or
other benefit programs; and similarly, to such agencies to obtain
information that may assist the Department of Justice in performing its
lawful responsibilities as they relate to such benefit programs.
To labor organizations recognized under 5 U.S.C., Chapter 71, the
home addresses or designated mailing addresses of bargaining unit
members.
In the event that a record(s), either on its face or in conjunction
with other information, indicates a violation or a potential violation
of law, whether civil, criminal or regulatory in nature, to the agency
charged with enforcing or implementing such law.
To the Internal Revenue Service (IRS) to obtain taxpayer mailing
addresses for the purpose of locating such taxpayer to collect or
compromise a Federal claim against the taxpayer.
To a person or organization with whom the head of the agency has
contracted for collection services to recover indebtedness owed to the
United States. Addresses of taxpayers obtained from the IRS will also
be disclosed, but only where necessary to locate such taxpayer to
collect or compromise a Federal claim.
To a Federal, State, local, or foreign agency or to an individual
or organization if there is reason to believe that such agency,
individual, or organization possesses information relating to the debt,
the identity or location of the debtor, the debtor's ability to pay, or
relating to any other matter which is relevant and necessary to the
settlement, effective litigation and enforced collection of the debt,
or relating to the civil action trial or hearing, and the disclosure is
reasonably necessary to elicit such information or to obtain the
cooperation of a witness or an agency.
To employers to effect salary or administrative offsets to satisfy
a debt owed the United States by that person; or when other collection
efforts have failed, to the IRS to effect an offset against an income
tax refund otherwise due.
To the news media and the public pursuant to 28 CFR 50.2 unless it
is determined that release of the specific information in the context
of a particular case would constitute an unwarranted invasion of
personal privacy.
To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of and at
the request of the individual who is the subject of the record.
To the National Archives and Records Administration and the General
Services Administration for use in records management inspections
conducted under the authority of 44 U.S.C. 2904 and 2906.
In a proceeding before a court or adjudicative body before which
the Department is authorized to appear when any of the following is a
party to litigation or has an interest in litigation and such records
are determined by the Department to be arguably relevant to the
litigation: The Department, or any of the Department's components or
their subdivisions; any Department employee in his/her official
capacity, or in his/her individual capacity where the Department of
Justice agrees to represent the employee; or the United States where
the Department determines that the litigation is likely to affect it or
any of the Department's components or their subdivisions.
Consistent with the foregoing routine use provisions, the
Department may disclose records from this system of records for use in
a computer matching program (as defined in the Privacy Act, 5 U.S.C.
552a(8)). In accordance with the requirements of the Privacy Act, the
public will be given advance notice in the Federal Register of the
Department's participation in any such computer matching program(s).
In addition to the above routine use disclosures under subsection
(b)(3) of the Privacy Act, the DOJ may retrieve from the NFC data base
information which will enable the DOJ to make relevant and necessary
disclosures pursuant to any of the other relevant and appropriate
Privacy Act disclosure provisions.
Finally, 31 U.S.C. 3711 requires that the notice required by
section 552(e)(4) of title 5 must indicate that information in the
system may be disclosed to a consumer reporting agency pursuant to
subsection (b)(12). Such notice is provided as follows:
Notice of Disclosure to Consumer Reporting Agencies Under
Subsection (b)(12) of the Privacy Act: Records relating to the identity
of debtors and the history of claims may be disseminated to consumer
reporting agencies to encourage payment of the past-due debt. Such
disclosures will be made only when a claim is overdue and only after
due process steps have been taken to notify the debtor and give him or
her a chance to meet the terms of the debt.
(Any disclosures that may be made for debt collection purposes,
whether made pursuant to subsection (b)(3) or (b)(12), would be made
only when all the relevant due process or procedural steps established
by the relevant statutes and implementing regulations have been taken.)
Policies and Practices for Storing, Retrieving, accessing, Retaining
and Disposing of Records in the System:
Storage:
Records are stored on computer disks, magnetic tapes, microfiche
and on paper.
Retrievability:
Records are retrieved by name and social security number.
Safeguards:
Access to premises where records are stored is restricted via
building passes and security guards. Access to all records is
supervised and restricted to those employees with a need to know. In
addition, access to computerized records is protected by encryption,
password and appropriate user ID's.
[[Page 18056]]
Retention and Disposal:
Records are disposed of in accordance with General Records Schedule
No. 2 as promulgated by the General Services Administration.
System Manager(s) and Address:
Director, Personnel Staff, Justice Management Division, Department
of Justice, National Place Building, Room 1110, 1331 Pennsylvania
Avenue, NW., Washington, DC 20530.
Notification Procedure:
The individual may address inquires to the servicing personnel
office of the Department component(s) by which he/she is or was
employed. Addresses of Department components may be found in Appendix
I., to part 16 of the Code of Federal Regulations. The individual may
also address his/her request to the system manager named above.
Record Access Procedure:
Same as above.
Contesting Record Procedure:
Same as above.
Record Source Categories:
Individuals covered by the system; personnel offices; time and
attendance clerks; supervisors, administrative officers, other
officials; financial institutions or employee organizations; previous
federal employers; consumer reporting agencies; debt collection
agencies; and the courts.
Systems Exempted from Certain Provisions of the Act:
None.
[FR Doc. 99-9140 Filed 4-12-99; 8:45 am]
BILLING CODE 4410-CH-M