[Federal Register Volume 64, Number 69 (Monday, April 12, 1999)]
[Notices]
[Pages 17648-17649]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8857]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records Notice

AGENCY: Department of the Navy, DoD.

ACTION: Notice to amend a record system.

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SUMMARY: The Department of the Navy proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on May 12, 1999, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems report. The record system being amended is set forth 
below, as amended, published in its entirety.

    Dated: April 5, 1999.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05820-1

System name:
    International Legal Hold Files (February 22, 1993, 58 FR 10781).

Changes:
* * * * *

System name:
    Delete entry and replace with ``Foreign Criminal Jurisdiction 
Files''.

System Location:
    Delete entry and replace with ``U.S. Naval Legal Officers in a 
foreign country and the Office of the Judge Advocate General 
(International and Operational Law Division), 1322 Patterson Avenue SE, 
Suite 3000, Washington, DC 20374-5066.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Military personnel, members of 
civilian component and their dependents, and contractor employees and 
their dependents who have had criminal charges lodged against them in a 
foreign country.''
* * * * *

Authority for maintenance of the system:
    Add to entry ``10 U.S.C. 1037''.

Purpose(s):
    In line 6, delete the word ``the'' and insert the words ``foreign 
criminal litigation, foreign confinement, and''.
* * * * *

Retention and Disposal:
    Delete entry and replace with ``Destroy when 2 years old or purpose 
is served, whichever is earlier''.

Sytem Manager(s) and address:
    Delete entry and replace with ``Policy Official: Judge Advocate 
General, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-
5066.
    Record Holder: Commanding Officer, head of the organization in 
question, or the Deputy Assistant Judge Advocate General (International 
and Operational Law), 1322 Patterson Avenue SE, Suite 3000, Washington, 
DC 20374-5066. Official mailing addresses are published as an appendix 
to the Navy's compilation of systems of records notices''.
* * * * *
N05820-1

System name:
    Foreign Criminal Jurisdiction Files.

System location:
    U.S. Naval Legal Offices in a foreign country and the Office of the 
Judge Advocate General (International and Operational Law Division), 
1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.

Categories of individuals covered by the system:
    Military personnel, members of civilian component and their 
dependents, and contractor employees and their dependents who have had 
criminal charges lodged against them in a foreign country.

Categories of records in the system:
    Computerized summaries and card files containing copies of legal 
documents received and filed relative to the case, statements, 
affidavits, handwritten notes, and other miscellaneous data about the 
particular case.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1037; and E.O. 
9397 (SSN).

Purpose(s):
    Used by foreign civilian attorneys in representing the accused, by 
the accused's military advisor in seeking an expeditious settlement of 
the case; by supervisory personnel in the performance of their official 
duties when monitoring foreign criminal litigation, foreign 
confinement, and legal hold status of the individuals involved.

[[Page 17649]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``Blanket Routine Uses'' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on computers, magnetic tape, file folders 
and file cards.

RETRIEVABILITY:
    Files are retrieved by name and Social Security Number.

SAFEGUARDS:
    Only personnel in the International and Operational Law Department 
are authorized access. Offices are kept locked when not occupied. 
Computers are password protected.

RETENTION AND DISPOSAL:
    Destroy when 2 years old or purpose is served, whichever is 
earlier.

SYSTEM MANAGER(S) AND ADDRESS:
    Policy Official: Judge Advocate General, 1322 Patterson Avenue SE, 
Suite 3000, Washington, DC 20374-5066.
    Record Holder.--Commanding Officer, head of the organization in 
question, or the Deputy Assistant Judge Advocate General (International 
and Operational Law), 1322 Patterson Avenue SE, Suite 3000. Washington, 
DC 20374-5066. Official mailing addresses are published as an appendix 
to the Navy's compilation of systems of records notices.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding Officer, head of the organization in question, or the 
Deputy Assistant Judge Advocate General (International and Operational 
Law Division), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 
20374-5066. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    Individual should provide name, rate and service number, Military 
I.D. or any standard I.D. showing applicant's photo shall be sufficient 
for personal visits.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system, should address written inquiries to the 
Commanding Officer, head of the organization in question, or the Deputy 
Assistant Judge Advocate General (International and Operational Law), 
1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Individual should provide name, rate and service number, Military 
I.D. or any standard I.D. showing applicant's photo shall be sufficient 
for personal visits.

CONTESTING RECORD PROCEDURES:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

RECORD SOURCE CATEGORIES:
    Foreign judicial system, accused, attorneys representing accused, 
military legal advisor, Provost Marshal's office, subject's commanding 
officer, witnesses, and the complainant.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-8857 Filed 4-9-99; 8:45 am]
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