[Federal Register Volume 64, Number 69 (Monday, April 12, 1999)]
[Notices]
[Pages 17634-17635]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8806]


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DEPARTMENT OF DEFENSE

Defense Finance and Accounting Service


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice of a system of records.

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SUMMARY: The Defense Finance and Accounting Service proposes to add a 
system of records notice to its inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on May 12, 
1999, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Privacy Act Officer, Defense Finance and Accounting Service, 
1931 Jefferson Davis Highway, ATTN: DFAS/PE, Arlington, VA 22240-5291.
FOR FURTHER INFORMATION CONTACT: Mrs. Pauline E. Korpanty at (703) 607-
3743.
SUPPLEMENTARY INFORMATION: The complete inventory of Defense Finance 
and Accounting Service record system notices subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on March 30, 1999, to the House Committee on 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).
    Dated: April 5, 1999.

L.M. BYNUM,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T5015c

System name:
    Freedom of Information Act Requests.

System Location:
    Defense Finance and Accounting Service, 1931 Jefferson Davis 
Highway, Arlington, VA 22240-5291.
    Defense Finance and Accounting Service - Denver Center, 6760 E. 
Irvington Place, Denver, CO 80279-5000.
    Defense Finance and Accounting Service - Indianapolis Center, 
Indianapolis, IN 46249-0001.
    Defense Finance and Accounting Service - Cleveland Center, 1240 
East Ninth Street, Cleveland, OH 44199-2055.
    Defense Finance and Accounting Service - Kansas City Center, 1500 
East 95th Street, Kansas City, MO 64997-0001.
    Defense Finance and Accounting Service - Columbus Center, 4280 East 
5th Avenue, Columbus, OH 43219-1879.

Categories of individuals covered by the system:
    All individuals who have requested documents under the provisions 
of the Freedom of Information Act (FOIA) (5 U.S.C. 552).

Categories of records in the system:
    Correspondence from the public requesting information under the 
Freedom of Information Act and the reply, which may include copies of 
the released record(s), denials, and appeals. Correspondence pertaining 
to the requests, the information released or withheld, summaries, logs 
of actions taken, and correspondence from and to other DoD and Federal 
agencies regarding specific requests of mutual interest.

Authority for maintenance of the system:
    5 U.S.C. 552, the Freedom of Information Act, as amended, as 
implemented by DFAS Regulation 5400.7-R.

Purpose(s):
    To control administrative processing of requests for information 
made under the provisions of the Freedom of Information Act (FOIA), and 
to record statistics for the annual FOIA report.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 17635]]

552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows.
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposition of records in the system:
Storage
    Paper records in file folders and in automated formats.

Retrievability
    Retrieved by individual's name or by control number assigned to the 
individual case file.

Safeguards
    As a minimum, records are accessed by person(s) responsible for 
servicing and authorized to use the record system in performance of 
their official duties, properly screened and cleared for the need to 
know. Additionally, at some locations, records are in office buildings 
protected by guards and controlled through personnel screening and 
visitor registers.

Retention and disposal:
    Records are retained for a minimum of 2 years; replies to requests 
for nonexistent records, to requesters who provide inadequate 
descriptions, and to those who fail to pay agency fees (request not 
appealed), 2 years; requests appealed, 6 years after final 
determination by agency; control logs, 6 years, report files, 2 years; 
administrative files, 2 years, then destroyed.

System manager(s) and address:
    FOIA Officer, Defense Finance and Accounting Service, 1931 
Jefferson Davis Highway, Arlington, VA 22240-5291.
    FOIA Officer, Defense Finance and Accounting Service - Denver 
Center, 6760 E. Irvington Place, Denver, CO 80279-5000.
    FOIA Officer, Defense Finance and Accounting Service - Indianapolis 
Center, Indianapolis, IN 46249-0001.
    FOIA Officer, Defense Finance and Accounting Service - Cleveland 
Center, 1240 East Ninth Street, Cleveland, OH 44199-2055.
    FOIA Officer, Defense Finance and Accounting Service - Kansas City 
Center, 1500 East 95th Street, Kansas City, MO 64997-0001.
    FOIA Officer, Defense Finance and Accounting Service - Columbus 
Center, 4280 East 5th Avenue, Columbus, OH 43219-1879.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer at the appropriate DFAS 
Center.
    Individuals should provide full name, current address and telephone 
number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer at the appropriate DFAS Center.
    Individuals should provide full name, current address and telephone 
number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    Information in this system is obtained from requesters, from other 
federal agencies with collateral interest in a request, and from 
records which were the subject of requests.

Exemptions claimed for the system:
    None.

[FR Doc. 99-8806 Filed 4-9-99; 8:45 am]
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