[Federal Register Volume 64, Number 69 (Monday, April 12, 1999)]
[Notices]
[Pages 17629-17634]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8805]


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DEPARTMENT OF DEFENSE

Defense Finance and Accounting Service


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice of system of records.

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SUMMARY: The Defense Finance and Accounting Service proposes to add 
three system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on (May 12, 
1999) unless comments are received that would result in a contrary 
determination.
ADDRESSES: Privacy Act Officer, Defense Finance and Accounting Service, 
1931 Jefferson Davis Highway, ATTN: DFAS/PE, Arlington, VA 22240-5291.
FOR FURTHER INFORMATION CONTACT: Mrs. Pauline E. Korpanty at (703) 607-
3743.
SUPPLEMENTARY INFORMATION: The complete inventory of Defense Finance 
and Accounting Service record system notices subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act were submitted on March 30, 1999, to the House Committee on 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).
    Dated: April 5, 1999.

L.M. BYNUM,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7340

System name:
    Defense Joint Military Pay System-Active Component.

System location:
    Air Force military member records are located at the Defense 
Accounting and Finance Service - Denver Center, 6760 East Irvington 
Place, Denver, CO 80279-3000.
    Army military member records are located at the Defense Finance and 
Accounting Service - Indianapolis Center, 8899 E. 56th Street, 
Indianapolis, IN 46249-0001.
    Navy military member records are located at the Defense Finance and 
Accounting Service - Cleveland Center, 1240 East Ninth Street, 
Cleveland, OH 44199-2055.
    Marine Corps military member records are located at the Defense 
Finance and Accounting Service - Kansas City Center, 1500 East 95th 
Street, Kansas City, MO 64197-0001.

[[Page 17630]]

Categories of individuals covered by the system:
    Active duty military members and their dependents; retired and 
separated military personnel; officers of the Air Reserve, Army 
Reserve, and Air National Guard on extended active duty; officers and 
airmen of the Air Reserve and Air National Guard on active duty where 
strength accountability remains with the reserve component; individuals 
to whom active duty military personnel authorize a direct payment of a 
portion of their pay; military academy cadets; Navy Reserve on extended 
active duty; Armed Forces Health Professional Scholarship Program 
(AFHPSP) students; former armed forces personnel who are entitled to 
receive either voluntary separation incentive (VSI) or special 
separation benefit (SSB).

Categories of records in the system:
    TYPES OF RECORDS: Master individual military pay accounts; wage and 
tax summaries; leave and earnings statements; Basic Military Training 
master record; and other generated records substantiating or 
authorizing Active Component military pay and allowance entitlement, 
deduction, or collection actions.
    PAY ENTITLEMENT AND ALLOWANCES: Base pay; allowances (such as basic 
allowance for subsistence, basic allowance for quarters, family 
separations, clothing maintenance, and monetary allowances); death 
gratuities; time-in-service; special compensation for positions such as 
medical, dental, veterinary, and optometry; special pay and bonus, such 
as foreign duty, proficiency, hostile fire, and diving duty; incentive 
pay such as flying duty, parachute duty, and submarine duty; and other 
entitlement in accordance with the DoD Pay and Allowance Entitlement 
Manual. Personnel and entitlement data necessary for payment of 
Voluntary Separation Incentive or SSB, including member's full name, 
Social Security Number, pay grade, branch of service, payment address, 
Form W-2 address, federal and state tax withholding data (Forms W-2 and 
W-4), and annual installment amount.
    DEDUCTIONS FROM PAY: Federal and State income tax withholding rate 
and amount (including authorization control files), withholding for 
Federal Insurance Contributions Act (FICA), Serviceman's Group Life 
Insurance deductions, allotments (including allottee name and address, 
amount, term (in months), and account or policy number), bond 
authorizations (including bond owner and co-owner/beneficiary names and 
Social Security Numbers, and recipient's address), and indebtedness and 
collections.
    OTHER PAY INFORMATION: Name, pay grade, Social Security Number, 
check issue, pay dates, leave account, payment address, and Form W-2 
address.
    DUTY STATUS: Status adjustments relating to leave, entrance on 
active duty, absent without leave, confinement, desertion, sick, 
injured, mentally incompetent, missing, interned, promotions and 
demotions, and separation document code; and Armed Forces Health 
Professions Scholarship Program gain.
    PERSONNEL INFORMATION: Rank; enlistment contract or officer 
acceptance form identification; duty information (duty station, 
personnel assignment, and unit); security investigation; test scores; 
language proficiency; military and civilian off-duty education; 
training; awards; combat tours; aviation, pilot, and flying time data; 
lineal precedence number; limited duty officer/warrant officer 
footnote; temporary active duty data; power of attorney; years in 
service; promotional data.
    PERSONAL INFORMATION: Date of birth, citizenship, marital status, 
home of record, dependent information, record of emergency data, 
population group, sex, ethnic group, and health care coverage.
    SUPPORTING DOCUMENTATION: Includes, but is not limited to, travel 
orders and requests; payroll attendance lists and rosters; document 
records establishing, supporting, reducing, or canceling entitlement; 
certificates and statements changing address, name, military 
assignment, and other individual data necessary to identify and provide 
accurate and timely military pay and performance credit; allotment 
start, stop, or change records; declarations of benefits and waivers; 
military pay and personnel orders; medical certifications and 
determinations; death and disability documents; check issuing and 
cancellation records and schedules; payroll vouchers; money lists and 
accounting records; pay adjustment authorization records; system input 
certifications; member indebtedness and tax levy documentation; 
earnings statements; employees' wage and tax reports and statements; 
casual payment authorization and control logs; and other documentation 
authorizing or substantiating Active Component military pay and 
allowances, entitlement, deductions, or collections. Also inquiry 
files, sundry lists, reports, letters, correspondence, and rosters 
including, but not limited to, Congressional inquiries, Internal 
Revenue Service notices and reports, state tax and insurance reports, 
Social Security Administration reports, Department of Veterans Affairs 
reports, inter-DoD requests, Treasury Department reports, and health 
education and institution inquiries.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 37 U.S.C.; and E.O. 9397 
(SSN).

Purpose(s):
    To ensure accurate and timely military pay and allowances to active 
component military members (including those who are enrolled at a 
military academy and those who participate in voluntary separation pay, 
Armed Forces Health Professions Scholarship Program, basic military 
trainees or payment to a financial organization through electronic fund 
transfer program (including allotments and issuance and cancellation of 
United States treasury checks and bonds)); to document and account for 
military pay and allowance disbursements and collections; to verify and 
account for system input transactions; to identify, correct, and 
collect overpayment; to establish, control, and maintain member 
indebtedness notices and levies; and to provide timely, complete master 
individual pay account review; and to provide internal and external 
managers with statistical and monetary reports and to maintain a record 
of related personnel data.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Treasury Department to provide information on check issues 
and electronic funds transfers.
    To the Internal Revenue Service to report taxable earnings and 
taxes withheld, accounting, and tax audits, and to compute or resolve 
tax liability or tax levies.
    To federal, state, and local agencies to conduct computer matching 
programs regulated by the privacy act of 1974, for those programs 
authorized by law.
    To the Social Security Administration to report earned wages by 
members for the Federal Insurance Contribution Act (FICA), accounting 
or tax audits, and death notices.
    To the Department of Veterans Affairs to report compensation, 
waivers, and

[[Page 17631]]

audits, life insurance accounting, disbursement and benefit 
determinations, and death notices.
    To the American Red Cross and military relief societies to assist 
military personnel and their dependents in determining the status of 
monthly pay, dependents' allotments, loans, and related financial 
transactions; and to perform other relief-related duties as requested 
by the service member.
    To Federal Reserve banks to distribute payments made through the 
direct deposit system to financial organizations or their processing 
agents authorized by individuals to receive and deposit payments in 
their accounts.
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices also apply to this system.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act, 14 U.S.C. 1681a(f) or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3). The purpose of this disclosure is to aid 
in the collection of outstanding debts owed to the Federal government; 
typically to provide an incentive for debtors to repay delinquent 
Federal government debts by making these debts part of their credit 
records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Data is recorded on magnetic tapes and disks, computer printouts, 
computer output products (microform and reports); file folders, 
notebooks, binders, card files, and bulk storage, and other documents.

Retrievability:
    Information is retrieved by name and Social Security Number.

Safeguards:
    As a minimum, records are accessed by the person(s) responsible for 
servicing and authorized to use the record system in performance of 
their official duties, and who are properly screened and cleared for 
need-to-know. Additionally, at some centers, records are in office 
buildings protected by guards and controlled by personnel screening and 
visitor registers.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    For Air Force military members, the system manager is the Director 
Military Pay, Defense Finance and Accounting Service - Denver Center, 
6760 East Irvington Place, Denver, CO 80279-1500.
    For the Army military members, the system manager is the Director 
Military Pay, Defense Finance and Accounting Service - Indianapolis 
Center, 8899 E. 56th Street, Indianapolis, IN 46249-0001.
    For the Navy military members, the system manager is the Director 
Military Pay, Defense Finance and Accounting Service - Cleveland 
Center, 1240 East Ninth Street, Cleveland, OH 44199-2055.
    For the Marine Corps military members, the system manager is the 
Director Military Pay, Defense Finance and Accounting Service - Kansas 
City Center, 1500 East 95th Street, Kansas City, MO 64197-0001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer at the appropriate DFAS 
Center.
    Individual should furnish full name, Social Security Number, 
current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer at the appropriate DFAS Center.
    Individual should furnish full name, Social Security Number, 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    Individual members; DoD staff and field installations; recruiting, 
disbursing, and administrative offices; allotment and bond 
authorization forms; Social Security Administration, Treasury 
Department, Internal Revenue Service, Department of Veterans Affairs, 
and other federal agencies; financial, medical, and educational 
institutions; DoD Components; the on-line Allotment/Bond Authorization 
process, and the End-User Computer Equipment (EUCE); and state and 
local government agencies.

Exemptions claimed for the system:
    None.
T7346

System name:
    Defense Joint Military Pay System-Reserve Component.

System location:
    Navy reserve military member records are located at the Defense 
Finance and Accounting Service - Cleveland Center, 1240 East Ninth 
Street, Cleveland, OH 44199-2055.
    Air Force reserve military member records are located at the 
Defense Finance And Accounting Service - Denver Center, 6760 East 
Irvington Place, Denver, CO 80279-5000.
    Army reserve military member records are located at the Defense 
Finance and Accounting Service - Indianapolis Center, 8899 E. 56th 
Street, Indianapolis, IN 46249-0001.
    Marine Corps reserve military member records are located at the 
Defense Finance and Accounting Service - Kansas City Center, 1500 East 
95th Street, Kansas City, MO 64197-0001.

Categories of individuals covered by the system:
    Active Air Reserve and Air National Guard Forces in a military pay 
status. U.S. Army Reserve and National Guard members in a military pay 
status. Marine Corps reservists in the Selected, Individual Ready, 
Standby, and Fleet Marine Corps Reserve categories. Active Naval 
reservists in pay and non-pay drill units. Naval Reserve Officer 
Training Corps students.
    Reserve military on extended active duty are covered under the 
Defense Joint Military Pay System-Active Component.

Categories of records in the system:
    TYPES OF RECORDS: Master individual military pay accounts; wage and 
tax summaries; leave and earnings statements; and other generated 
records substantiating or authorizing Reserve Forces military pay and 
allowance entitlement, deduction, or collection actions.

[[Page 17632]]

    PAY ENTITLEMENTS AND ALLOWANCES: Base pay; allowances (such as 
basic allowance for subsistence, basic allowance for quarters, family 
separations, clothing maintenance and monetary allowances); special 
compensation for positions such as medical, dental, veterinary, and 
optometry; special pay and bonus, such as foreign duty, proficiency, 
hostile fire, and diving duty; incentive pay such as flying duty, 
parachute duty, and submarine duty; and other entitlements in 
accordance with the DoD Financial Management Regulations, Volume 7A.
    DEDUCTIONS FROM PAY: Federal and state income tax withholding rate 
and amount (including authorization control files), withholding for 
Federal Insurance Contributions Act (FICA), Serviceman's Group Life 
Insurance deductions, allotments (including allottee name and address, 
amount, term (in months), and account or policy number), bond 
authorizations (including bond owner and co-owner/beneficiary names and 
Social Security Numbers, and recipient's address), and indebtedness and 
collections.
    OTHER PAY INFORMATION: Name, pay grade, Social Security Number, 
Reserve Forces calendar day performances (drill record), check issue, 
pay dates, leave account, payment address, and Form W-2 address.
    DUTY STATUS: Status adjustments relating to leave, entrance on 
active duty, absent without leave, confinement, desertion, sick or 
injured, mentally incompetent, missing, interned, promotions and 
demotions, and separation document code.
    PERSONNEL INFORMATION: Rank; enlistment contract or officer 
acceptance form identification; duty information (duty station, 
personnel assignment, and unit); security investigation; test scores; 
language proficiency; military and civilian off-duty education; 
training; awards; combat tours; aviation, pilot, and flying time data; 
lineal precedence number; limited duty officer/warrant officer 
footnote; temporary active duty data; power of attorney; years in 
service; promotional data.
    PERSONAL INFORMATION: Date of birth, citizenship, marital status, 
home of record, dependent information, record of emergency data, 
population group, sex, ethnic group, and health care coverage.
    SUPPORTING DOCUMENTATION: Includes, but is not limited to, travel 
orders and requests; payroll attendance lists and rosters; document 
records establishing, supporting, reducing, or canceling entitlements; 
certificates and statements changing address, name, military 
assignment, and other individual data necessary to identify and provide 
accurate and timely Air Reserve Forces military pay and performance 
credit; allotment start, stop, or change records; declarations of 
benefits and waivers; military pay and personnel orders; medical 
certifications and determinations; death and disability documents; 
check issuing and cancellation records and schedules; payroll vouchers; 
money lists and accounting records; pay adjustment authorization 
records; system input certifications; member indebtedness and tax levy 
documentation; earnings statements; employees' wage and tax reports and 
statements; casual payment authorization and control logs; and other 
documentation authorizing or substantiating Reserve Forces military pay 
and allowances, entitlements, deductions, or collections. Also inquiry 
files, sundry lists, reports, letters, correspondence, and rosters 
including, but not limited to, Congressional inquiries, Internal 
Revenue Service notices and reports, state tax and insurance reports, 
Social Security Administration reports, Department of Veterans Affairs 
reports, Treasury Department reports, inter-DoD requests, and health 
education and institution inquiries.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 11; 37 
U.S.C.; and E.O. 9397 (SSN).

Purpose(s):
    To ensure accurate and timely pay and allowances to Active Reserve 
component military members (including those who participate in 
Voluntary Separation Incentive, Armed Forces Health Professional 
Scholarship Program, Basic Military Training, and Naval Reserve 
Officers Training Corps programs) or payment to a financial 
organization through electronic fund transfer program (including 
allotments and issuance and cancellation of United States treasury 
checks and bonds); to document and account for reserve military pay and 
allowance disbursements and collections; to verify and account for 
system input transactions; to identify, correct, and collect 
overpayments; to establish, control, and maintain member indebtedness 
notices and levies; to provide timely, complete master individual pay 
account review; to provide internal and external managers with 
statistical and monetary reports and to maintain a record of related 
personnel data.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Treasury Department to provide information on check issues 
and electronic funds transfers.
    To the Internal Revenue Service to report taxable earnings and 
taxes withheld, accounting, and tax audits; to compute or resolve tax 
liability or tax levies.
    To the Social Security Administration to report earned wages by 
members for FICA; accounting or tax audits; and death notices.
    To the Department of Veterans Affairs to report compensation, 
waivers, and audits; life insurance accounting; disbursement and 
benefit determinations; and death notices.
    To National Guard Bureaus to furnish budget data to account for 
expenditures within established categories.
    To individual National Guard state associations to furnish reports 
and associated checks regarding state sponsored life insurance premiums 
withheld.
    To the American Red Cross and military relief societies to assist 
military personnel and their dependents in determining the status of 
monthly pay, dependents' allotments, loans, and related financial 
transactions, and to perform other relief-related duties as requested 
by the service member.
    To Federal Reserve banks to distribute payments made through the 
direct deposit system to financial organizations or their processing 
agents authorized by individuals to receive and deposit payments in 
their accounts
    To Federal, state, and local agencies to conduct computer matching 
programs regulated by the Privacy Act of 1974 for those programs 
authorized by law.
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices apply to this system.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act, 14 U.S.C. 1681a(f) or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3). The purpose of this disclosure is to aid 
in the collection of outstanding debts owed to the Federal

[[Page 17633]]

government; typically to provide an incentive for debtors to repay 
delinquent Federal government debts by making these debts part of their 
credit records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Data is recorded on magnetic tapes and disks, computer printouts, 
computer output products (microform and reports); file folders, 
notebooks, binders, card files, and bulk storage, and other documents.

Retrievability:
    Retrieved by individual's name and Social Security Number.

Safeguards:
    As a minimum, records are accessed by person(s) responsible for 
servicing the record and who are authorized to use the record system in 
performance of their official duties. Additionally, at some Centers, 
records are in office buildings protected by guards and controlled by 
personnel screening and visitor registers.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    For Navy reserve military members, the system manager is the 
Director of Military Pay Operations, Defense Finance and Accounting 
Service - Cleveland Center, 1240 East Ninth Street, Cleveland, OH 
44199-2055.
    For Air Force reserve military members, the system manager is the 
Director of Military Pay Operations, Defense Finance and Accounting 
Service - Denver Center, 6760 East Irvington Place, Denver, CO 80279-
5000.
    For Army reserve military members, the system manager is the 
Director of Military Pay Operations, Defense Finance and Accounting 
Service - Indianapolis Center, 8899 E. 56th Street, Indianapolis, IN 
46249-0001.
    For Marine Corps reserve military members, the system manager is 
the Director of Military Pay Operations, Defense Finance and Accounting 
Service - Kansas City Center, 1500 East 95th Street, Kansas City, MO 
64197-0001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act officer at the appropriate DFAS 
Center.
    Individuals should provide name, Social Security Number, or other 
information verifiable from the record itself.

Record access procedures:
    Individuals seeking access to information about themselves in this 
system of records should address written inquiries to the Privacy Act 
Officer at the appropriate DFAS Center.
    Individuals should provide name, Social Security Number, or other 
information verifiable from the record itself.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    Individual members; DoD staff and field installations; recruiting, 
disbursing, and administrative offices; allotment and bond 
authorization forms; Social Security Administration, Treasury 
Department, Internal Revenue Service, Department of Veterans Affairs, 
and other federal agencies; financial, medical, and educational 
institutions; DoD components; the on-line Allotment/Bond Authorization 
process, and the End-User Computer Equipment (EUCE); and state and 
local agencies.

Exemptions claimed for the system:
    None.
T7347b

System name:
    Defense Military Retiree and Annuity Pay System.

System location:
    Military retiree pay records are located at the Defense Finance and 
Accounting Service - Cleveland Center, 1240 East Ninth Street, 
Cleveland, OH 44199-2055.
    Annuitant pay records are located at the Defense Finance and 
Accounting Service - Denver Center, 6760 East Irvington Place, Denver, 
CO 80279-3000.

Categories of individuals covered by the system:
    Military retirees, their dependents, and their survivors.

Categories of records in the system:
    Military retiree and annuitant pay master files with supporting 
documentation relating to entitlements and deductions.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 73; and 
E.O. 9397 (SSN).

Purpose(s):
    To maintain pay and personnel information for use in the 
computation of military retired pay and survivor annuity pay.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Records are provided to the Internal Revenue Service for normal 
wage and tax withholding.
    Disclosures are made to the Department of Veterans Affairs (DVA) 
regarding establishments, changes and discontinuing of DVA compensation 
to retirees and annuitants.
    Information is provided to trustees or guardians of survivors 
(children).
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders/notebooks/binder/visible file binders/
cabinets/card files, computer magnetic tapes and paper printouts, on 
roll microfilm, microfiche, and optical disk.

Retrievability:
    Retrieved by name and Social Security Number of the retiree or 
annuitant.

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official

[[Page 17634]]

duties who are properly screened and cleared as need-to-know. Records 
are stored in security file containers/cabinets/vaults/locked cabinets 
or rooms, protected by guards, and controlled by personnel screening, 
visitor registers and computer system software.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    For retiree pay records: Director of Retired Pay, Defense Finance 
and Accounting Service - Cleveland Center, 1240 East Ninth Street, 
Cleveland, OH 44199-2055.
    For annuitant pay records: Defense Finance and Accounting Service - 
Denver Center, 6760 East Irvington Place, Denver, CO 80279-3000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the appropriate system manager, ATTN: Privacy Act Officer.
    The requester should be able to provide name, Social Security 
Number, place of employment, or other information available from the 
record itself.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
appropriate system manager, ATTN: Privacy Act Officer.
    The requester should be able to provide sufficient proof of 
identity, such as name, Social Security Number, place of employment, or 
other information available from the record itself.
    Individuals seeking access to records in person may do so by 
visiting the Defense Finance and Accounting Service - Denver Center for 
annuitant pay records or the Director of Retired Pay, Defense Finance 
and Accounting Service - Cleveland Center for retiree pay records. 
Office hours are Monday through Friday, 8 a.m. - 3:30 p.m. The visitor 
must have identification such as a driver's license and Social Security 
card as positive proof of identity.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    From the individual concerned; financial, educational, and medical 
institutions; other DoD Components; state or local governments; and 
source documents such as reports. Members' survivors, members, 
guardians of survivors (children), private law firms which are 
executors of estates in casualty cases, and other government agencies 
such as the Department of Veterans Affairs and the Social Security 
Administration.

Exemptions claimed for the system:
    None.

[FR Doc. 99-8805 Filed 4-9-99; 8:45 am]
BILLING CODE 5001-10-F