[Federal Register Volume 64, Number 68 (Friday, April 9, 1999)]
[Notices]
[Pages 17494-17495]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8879]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
24, 1999. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001, telephone (301)713-
7110.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs to conduct its business. Some schedules are comprehensive and 
cover all the records of an agency or one of its major subdivisions. 
Most schedules, however, cover records of only one office or program or 
a few series of records. Many

[[Page 17495]]

of these update previously approved schedules, and some include records 
proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-99-3, 2 items, 
2 temporary items). Forms relating to individual Survival, Evasion, 
Resistance, and Escape instructors including qualifications, training, 
and proficiency. Included are electronic copies of forms created using 
word processing and form filler software that are used to generate 
paper copies.
    2. Department of the Air Force, Agency-wide (N1-AFU-99-6, 2 items, 
2 temporary items). Checklists used to evaluate instructors in formal 
training courses. Included are electronic copies of forms created using 
word processing and form filler software that are used to generate 
paper copies.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-23-99-1, 35 items, 15 temporary items). Records 
created by various units of the Coast and Geodetic Survey, primarily in 
the period 1817-1969. Included are seismograms and incomplete abstracts 
of earthquake reports, foreign seismograms and reports, general 
administrative reports and correspondence, aerial photographs, foreign 
tide readings, U.S. and foreign magnetic observations, instrument 
evaluation records, compass surveys, and magnetic declination charts. 
Files proposed for permanent retention date from the early 19th century 
through the late 1960s and include triangulation station descriptions, 
bench mark descriptions, earthquake report abstracts, seismological 
bulletins and special studies, operations logbooks, annual reports, 
ship and field office correspondence and reports, correspondence 
relating to aeronautical charting committees, aerial photographs and 
negatives, tidal observations and reports, international observatory 
station records, and research and development correspondence files.
    4. Department of Defense, Defense Logistics Agency (N1-361-99-2, 11 
items, 11 temporary items). Records relating to programs and services 
in agency Child Development Centers. Included are registers, activity 
schedules, lesson plans, annual reports, files on employees, and files 
on individual children, such as medical histories and records 
documenting the child's activities and development. Electronic copies 
of records created using electronic mail, word processing, and other 
office automation applications are also included.
    5. Department of Energy, Federal Energy Regulatory Commission (N1-
138-99-5) 4 items, 4 temporary items). Case files, working papers, and 
records created as documentation of the planning, creation, testing, 
maintenance, and use of computer systems. Included are electronic 
copies of documents created using electronic mail and word processing.
    6. Department of Energy, Agency-wide (N1-434-98-5, 5 items, 5 
temporary items). Contractor employee pay records containing pay data 
on each employee. This schedule also increases the retention period for 
levy and garnishment records and reports, registers, and other records 
relating to retirement of agency employees, which were previously 
approved for disposal. Also included are electronic copies of documents 
created using electronic mail and word processing.
    7. Department of Energy, Agency-wide (N1-434-98-6, 8 items, 8 
temporary items). Records relating to employee pension plans and 
casualty insurance plans. These records include policies, endorsements, 
reports, studies, and correspondence. This schedule also increases the 
retention period for real property records and reports of inventory 
surveys, which were previously approved for disposal. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    8. Department of Energy, Agency-wide (N1-434-98-12, 4 items, 4 
temporary items). Records relating to personal and official foreign 
travel. These records include forms, reports, correspondence, and 
electronic copies of documents created using electronic mail and word 
processing.
    9. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-98-1, 1 item, 1 temporary item). Plate history cards created by 
the Office of Currency and Stamp Printing, ca. 1878-1960. The cards 
were used for work control and accountability for active and inactive 
numbered engraving plates, rolls, and dies used to manufacture U.S. 
Government securities.
    10. Federal Reserve System, Board of Governors (N1-82-99-1, 7 
items, 7 temporary items). Files of the Office of the Secretary 
pertaining to computer operations, century date conversion (Y2K), and 
employee performance ratings. Included are records related to the 
development, installation, testing, operation, and maintenance of 
computer applications, work stations, networks, Web sites, and other 
systems (not including data generated on the systems) as well as files 
concerning the agency's Year 2000 efforts such as plans, strategies, 
testing plans, research papers, and publications. Also included are 
electronic copies of documents created using electronic mail and word 
processing. In addition, this schedule increases the retention period 
of employee performance rating records which were previously approved 
for disposal.

    Dated: March 26, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-8879 Filed 4-8-99; 8:45 am]
BILLING CODE 7515-01-P