[Federal Register Volume 64, Number 68 (Friday, April 9, 1999)]
[Notices]
[Pages 17403-17404]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8844]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; As Amended; Revisions to the Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-88, ``Travel.'' The revisions will update the name of the system and 
the address of the system location and system manager.

EFFECTIVE DATE: These actions will be effective April 9, 1999.

FOR FURTHER INFORMATION CONTACT: Chief, Division of Financial 
Management Services, Department of the Interior, 1849 C Street NW., MS-
1313 MIB, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: In this notice, the Department of the 
Interior is amending OS-88, ``Travel,'' to update the name of the 
system and the address of the system location and system manager. 
Accordingly, the Department of the Interior proposes to amend the 
``Travel,'' OS-88, system notice in its entirety to read as follows:

Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-88

SYSTEM NAME:
    Travel Management Records--Interior, OS-88.

SYSTEM LOCATION:
    Division of Financial Management Services, National Business 
Center, U.S. Department of the Interior, 1849 C Street NW., MS-1313 
MIB, Washington, DC 20240.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Employees of the Office of the Secretary.
    (2) Employees of independent agencies, councils, and commissions

[[Page 17404]]

(which are supported, administratively, by the Office of the 
Secretary).
    (3) Persons serving the Department in other capacities, without 
compensation, to the extent authorized under 5 U.S.C.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, home address and Social Security number of traveler; 
destination, travel itinerary, mode and purpose of travel, date(s) of 
travel, expenses incurred, advances received, claims, reimbursements, 
and authorizations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 5701 et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES.
    The primary purpose of the system is to process travel 
authorizations and claims. Disclosures outside the Department of the 
Interior may be made:
    (1) To the U.S. Treasury for payment of claims.
    (2) To the State Department for passports.
    (3) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body with jurisdiction when (a) the United 
States, the Department of the Interior, a component of the Department 
or when represented by the Government, an employee of the Department is 
a party to litigation or anticipated litigation or has an interest in 
such litigation, and (b) the Department of the Interior determines that 
the disclosure is relevant or necessary to the litigation and is 
compatible with the purpose for which the records were compiled.
    (4) To appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing, implementing or administering a statute, rule, regulation, 
order, license, contract, grant or other agreement, when the disclosing 
agency becomes aware of information indicating a violation or potential 
violation of a statute, regulation, rule, order, license, contract, 
grant or other agreement.
    (5) To a Federal agency which has requested information relevant or 
necessary to the hiring or retention of an employee, or issuance of a 
security clearance, license, contract, grant or other benefit.
    (6) To Federal, State, local agencies or commercial businesses 
where necessary to obtain information relevant to the hiring or 
retention of an employee, or the issuance of a security clearance, 
license, contract, grant or other benefit.
    (7) To a congressional office in connection with an inquiry an 
individual covered by the system has made to the congressional office.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
552a(b)(12), disclosures may be made to a consumer reporting agency as 
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the 
Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual and automated form.

RETRIEVABILITY:
    Records are retrieved by name and/or account number of traveler.

SAFEGUARDS:
    Manual records are stored in a locked room when not in active use. 
Automated records are maintained with safeguards meeting the 
requirements of 43 CFR 2.51 for computerized records.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with General 
Records Schedule No. 9, Item No. 3.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Financial Management Services, National Business 
Center, U.S. Department of the Interior, 1848 C Street NW., MS-1313 
MIB, Washington, DC 20240.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records shall be addressed to 
the System Manager. The request must be in writing, signed by the 
requester, and meet the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the System 
Manager. The request must be in writing, signed by the requester, and 
meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A request for amendment of records shall be addressed to the System 
Manager. The request must be in writing, signed by the requester, and 
meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Travelers, employing offices of travelers, and standard travel 
management sources.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-8844 Filed 4-8-99; 8:45 am]
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