[Federal Register Volume 64, Number 66 (Wednesday, April 7, 1999)]
[Notices]
[Pages 16990-16991]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8558]
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DEPARTMENT OF THE INTERIOR
Office of Aircraft Services
Privacy Act of 1974; As Amended; Revisions to the Existing System
of Records
AGNENCY: Office of Aircraft Services, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of Aircraft Services is issuing public notice
of its intent to modify an existing Privacy Act system of records, OS-
8, ``Aircraft Services Administrative Management and Fiscal Records.''
The revisions will update the name and number of the system and the
addresses of the system locations and system manager.
EFFECTIVE DATE: These actions will be effective April 7, 1999.
FOR FURTHER INFORMATION CONTACT: Director, Office of Aircraft Service,
2350 W. Robinson Road, Boise, Idaho 83704-5355.
SUPPLEMENTARY INFORMATION: The Office of Aircraft Services is amending
OS-8, ``Aircraft Services Administrative Management and Fiscal
Records,'' to more accurately reflect the organizational placement of
the system within the Department of the Interior's Privacy Act program
and to update the addresses of the system locations in the national
headquarters and regional office and the address of the system manager.
Accordingly, the Office of Aircraft Services proposes to amend
``Aircraft Services Administrative Management and Fiscal Records,'' OS-
8 in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary, Privacy Act Officer, National Business Center.
INTERIOR/OAS-02
SYSTEM NAME:
Aircraft Services Administrative and Fiscal Records--Interior, OAS-
02.
SYSTEM LOCATION:
(1) National headquarters: Office of Aircraft Services, 2350 W.
Robinson Road, Boise, Idaho 83705-5355.
(2) Regional office: Office of Aircraft Services, Alaska Regional
Office, 4837 Aircraft Drive, Anchorage, Alaska 95502-1052.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of the Office of Aircraft Services.
[[Page 16991]]
CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
(1) Payroll records, including pay, leave and cost distribution
records, along with deductions for bonds, insurance, income taxes,
allotments to financial institutions, overtime, authorizations, and
related documents.
(2) Travel records, including administrative approvals, travel
expenses claimed and/or paid, receipts for expenditure claims,
government transportation requests, travel advance accounts and related
records.
(3) Records of accountability for Government-owned property.
(4) Safety records, including claims under the Military Personnel
and Civil Employees Claims Act.
(5) Government identification card records.
(6) Government driver's license records.
(7) Other administrative and fiscal management records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 3101, 5101-5115, 5501-5596, 5701-5709, 31 U.S.C. 66a
240-243, 40 U.S.C. 483(b), 43 U.S.C. 1467, 44 U.S.C. 3103, Executive
Order No. 11807.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary purpose of the system is to support the administrative
and fiscal management of the Office of Aircraft Services. Disclosure
outside the Department of the Interior may be made:
(1) To the U.S. Department of the Treasury for preparation of (a)
payroll checks, (b) payroll deduction and other checks to Federal,
State and local agencies, and (c) checks for reimbursement of employees
and others.
(2) To the Internal Revenue Service and to State, Commonwealth,
Territorial, and local governments for tax purposes.
(3) To the Civil Service Retirement System and to other employee
retirement programs.
(4) To other agencies having a subject matter interest in the
records.
(5) To the U.S. Department of Justice or to a court or adjudicative
body with jurisdiction when (a) the United States, the Department of
the Interior, a component of the Department, or, when represented by
the government, an employee of the Department is a party to litigation
or anticipated litigation or has an interest in such litigation, and
(b) the Department of the Interior determines that the disclosure is
relevant or necessary to the litigation and is compatible with the
purpose for which the records were compiled.
(6) To appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation of, or for
enforcing or implementing a statute, rule, regulation, order, or
license, when the disclosing agency becomes aware of information
pertaining to a violation or potential violation of a statute,
regulation, rule, order or license.
(7) To a Federal agency which has requested information relevant or
necessary to the hiring or retention of an employee, or issuance of a
security clearance, license, pilot qualification card, grant or other
benefit.
(8) To Federal, State, local agencies or commercial businesses
where necessary to obtain information relevant to the hiring or
retention of an employee, or the issuance of a security clearance,
license, pilot qualification card, grant or other benefit.
(9) To a congressional office in connection with an inquiry an
individual covered by the system has made to the congressional office.
(10) To other Federal agencies conducting computer matching
programs to help eliminate fraud and abuse and to detect unauthorized
overpayments made to individuals.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OR RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in manual and automated form.
RETRIEVABILITY:
Records may be retrieved by employee name or Social Security
number.
SAFEGUARDS:
Access to and use of these records is limited to those persons
whose official duties require such access. Records are maintained in
accordance with 43 CFR 2.51.
RETENTION AND DISPOSAL:
Records are retained in accordance with approved records retention
and disposal schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Aircraft Services, 2350 W. Robinson Road,
Boise, Idaho 83705-5355.
NOTIFICATION PROCEDURE:
Inquiries regarding the existence of records shall be addressed to
the System Manager. The request must be in writing, signed by the
requestor, and comply with the content requirements of 43 CFR 2.60.
RECORD ACCESS PROCEDURES:
A request for access shall be addressed to the System Manager. The
request must be in writing, signed by the requester, and comply with
the content requirements of 43 CFR 2.63.
CONTESTING RECORD PROCEDURES:
A petition for amendment shall be addressed to the System Manager.
The request must be in writing, signed by the requester, and comply
with the content requirements of 43 CFR 2.71.
RECORD SOURCE CATEGORIES:
Employees, supervisors, timekeepers.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 99-8558 Filed 4-6-99; 8:45 am]
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