[Federal Register Volume 64, Number 66 (Wednesday, April 7, 1999)]
[Notices]
[Pages 16986-16987]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8554]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974; As amended; Revisions to the Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-69, ``Freedom of Information Appeal Files.'' The revisions will 
update the name of the system and address of the system location and 
system manager.

EFFECTIVE DATE: These actions will be effective on May 7, 1999.

FOR FURTHER INFORMATION CONTACT: Department Freedom of Information Act 
Appeals Officer, Office of Information Resources Management, MS-5312 
MIB, 1849 C Street NW, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: The Department of the Interior is proposing 
to amend the system notice for OS-69, ``Freedom of Information Appeal 
Files,'' to more accurately identify the system of records and to 
update the address of the system location and system manager. 
Accordingly, to the Department of the Interior proposes to amend the 
``Freedom of Information Appeal Files,'' OS-69, in its entirety to read 
as follows:

Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-69
    Freedom of Information Act Appeals Files--Interior, OS-69.

SYSTEM LOCATION:
    U.S. Department of the Interior, Office of Information Resources 
Management, MS-5312 MIB,m 1849 C Street NW, Washington, DC 20240.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed appeals under Department of the Interior 
Freedom of Information Act (FOIA) appeal procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:
    FOIA appeals, FOIA requests and decisions on requests issued by 
bureaus and offices, records which track the processing of FOIA 
appeals, extension-of-time letters and related records, recommendations 
of the Office of the Solicitor and of other Department officials on 
appeals; and final decisions on appeals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary purposes of the system are:
    (1) To support action on FOIA appeals.
    (2) To gather information for management and reporting purposes.
    Disclosure outside the Department of the Interior may be made:

[[Page 16987]]

    (1) To other Federal agencies having a subject matter interest in 
an appeal of a decision on a request.
    (2) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body when (a) the United States, the Department 
of the Interior, a component of the Department, or, when represented by 
the Government, an employee of the Department is a party to litigation 
or anticipated litigation or has an interest in such litigation, and 
(b) the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled.
    (3) To appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violation or for 
enforcing or implementing the statute, rule, regulation, order, or 
license, when the disclosing agency becomes aware of information 
indicating a violation or potential violation of a statute, regulation, 
rule, order, or license.
    (4) To a congressional office in connection with an inquiry an 
individual covered by the system has made to the congressional office.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Appeal records are maintained in manual form in file folders. 
Appeal tracking information is maintained in computerized form on 
magnetic media.

RETRIEVABILITY:
    Manual records are indexed by appeal number. A cross-reference list 
permits retrieval of records by appellant's name. Computer records are 
indexed by name of appellant, appeal number, date and subject of 
appeal.

SAFEGUARDS:
    Records are maintained with safeguards meeting the requirements of 
43 CFR 2.51.

RETENTION AND DISPOSAL:
    Records are destroyed six years after final determination by 
agency, or three years after final adjudication by courts, in 
accordance with General Records Schedule No. 14, Item 12.

SYSTEM MANAGER(S) AND ADDRESS:
    Freedom of Information Act Appeals Officer, U.S. Department of the 
Interior, Office of Information Resources Management, MS-5312 MIB, 1849 
C Street NW, Washington, DC 20240.

NOTIFICATION PROCEDURES:
    A request for notification of the existence of records shall be 
addressed to the System Manager. The request shall be in writing, 
signed by the requester, and comply with the content requirements of 43 
CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the System 
Manager. The request shall be in writing, signed by the requester, and 
comply with the content requirements of 43 CFR 2.63.

CONTESTING RECORDS PROCEDURES:
    A request for amendment of a record shall be addressed to the 
System Manager. The request shall be in writing, signed by the 
requester, and comply with the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Appellants; bureau, office and Department officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-8554 Filed 4-6-99; 8:45 am]
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