[Federal Register Volume 64, Number 66 (Wednesday, April 7, 1999)]
[Notices]
[Pages 16981-16983]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-8549]


-----------------------------------------------------------------------

DEPARTMENT OF THE INTERIOR

Office of Aircraft Services


Privacy Act of 1974; As Amended; Revisions to the Existing System 
of Records

AGENCY: Office of Aircraft Services, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of Aircraft Services is issuing public notice 
of its intent to modify an existing Privacy Act system of records, DOI-
07, ``Federal and Non-Federal Aviation Personnel, Equipment, and Mishap 
Information System.'' The revisions will reflect the reorganization of 
the Northwest Area Office and update the address of the Alaska Regional 
Office.

EFFECTIVE DATE: These actions will be effective April 7, 1999.


[[Page 16982]]


FOR FURTHER INFORMATION CONTACT: Director, Office of Aircraft Services, 
2350 W. Robinson Road, Boise, Idaho 83705-5355.

SUPPLEMENTARY INFORMATION: The Office of Aircraft Services is amending 
the system notice for DOI-07, ``Federal and Non-Federal Aviation 
Personnel, Equipment, and Mishap Information System'' to reflect an 
organizational change within the agency. The Office of Aircraft 
Services' Northwest Area Office and Southwest Area Office were 
consolidated under one Area Director to form the West Area Office. Each 
office is identified by its geographical location, i.e., West Area 
Office--Boise and West Area Office--Phoenix. The notice is also being 
amended to update the address of the Alaska Regional Office. 
Accordingly, the Office Aircraft Services proposes to amend the 
``Federal and Non-Federal Aviation Personnel, Equipment, and Mishap 
Information System,'' DOI-07, in its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/DOI-07

SYSTEM NAME:
    Federal and Non-Federal Aviation Personnel, Equipment, and Mishap 
Information System--Interior, DOI-07.

SYSTEM LOCATION:
    (1) National headquarters: Office of the Director, Aviation Safety 
Office, Office of Aircraft Services, 2350 W. Robinson Road, Boise, 
Idaho 83705-5355.
    (2) Office of Aircraft Services, Division of Technical Services, 
2350 West Robinson Road, Boise, Idaho 83705-5355.
    (3) Office of Aircraft Services, Alaska Regional Office, 4837 
Aircraft Drive, Anchorage, Alaska 95502-1052.
    (4) Office of Aircraft Services, West Area Office--Boise, 2741 
Airport Way, Boise, Idaho 83705.
    (5) Office of Aircraft Services, West Area Office--Phoenix, One 
West Deer Valley Road, Susite 204, Phoenix, Arizona 85027.
    (6) Office of Aircraft Services, East Area Office, 1954 Airport 
Road, Suite 101, Chamblee, Georgia 30341.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Professional, dual-function and incidental pilots, air crews, 
mechanics and ground personnel employed by Interior bureaus.
    (2) Pilots, aircrews, mechanics, and ground personnel of commercial 
operators utilized by Interior bureaus.
    (3) Pilots, aircrews, mechanics, and ground personnel of 
cooperating government agencies, organizations and private individuals.

CATEGORIES OF RECORDS COVERED BY THE SYSTEM:
    The system contains information relative to certificates, 
qualifications, experience levels, training and proficiency, and 
performance of individuals. Identifying information pertaining to 
individuals includes name, birth date, and social security number of 
Federal Aviation Administration certificate number. The system also 
contains aviation mishap data pertaining to accidents, incidents, 
aviation hazards and maintenance deficiencies. This information 
includes accident summary, accident and other mishap reports, type of 
mishap, and pilot crewmember, and mechanic certificate number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 USC 301; Reorganization Plan 3 of 1950.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary purposes of the system are:
    (1) To determine if aircraft/crew/mechanic/ground personnel are in 
compliance with Office of Aircraft Services procedures and directives.
    (2) To perform aircraft mishap trend analysis and develop 
statistical data for use in the Interior Aircraft Accident Prevention 
Program.
    (1) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body when, (a) the United States, the Department 
of the Interior, a component of the Department, or when represented by 
the government, an employee of the Department is a party to litigation 
or anticipated litigation or has an interest in such litigation, and 
(b) the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled.
    (2) To appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of, or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when the disclosing agency becomes aware of a violation or 
potential violation of a statute, regulation, rule, order or license.
    (3) To a Federal agency which has requested information necessary 
or relevant to the hiring, firing, or retention of an employee, or 
issuance of a security clearance, contract, license, pilot 
qualification card, grant or other benefit, but only to the extent that 
the information disclosed is relevant and necessary to the requesting 
agency's decision on the matter.
    (4) To Federal, State, or local agencies or commercial businesses 
where necessary to obtain information relevant to the hiring or 
retention of an employee, or the issuance of a security clearance, 
license, pilot qualification card, grant or other benefit.
    (5) To a congressional office in connection with an inquiry an 
individual covered by the system has made to the congressional office.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained manually, in file folders or on microfiche 
film, and/or electronically, in computer files.

RETRIEVABILITY:
    (1) Records on Interior employees are indexed by name, date of 
birth, Social Security number, Federal Aviation Administration 
certificate number, agency, location duty classification, type of 
mishap, and accident summary.
    (2) Records on commercial operator personnel are indexed by name, 
date of birth, Social Security number, Federal Aviation Administration 
certificate number, type of mishap, and accident summary.
    (3) Records on cooperating government agencies, organizations, and 
private individuals are indexed by name, date of birth, Social Security 
number, Federal Aviation Administration certificate number, agency 
location, type of mishap and accident Summary

SAFEGUARDS:
    Access to records is limited to Departmental employees who have an 
official need to use the records in the performance of their duties. 
When not in use by authorized personnel, paper and microfiche records 
are stored in locked file cabinets or in secured rooms. Electronically 
stored records are protected from unauthorized access through use of 
access codes, entry logs, and other system-based protection methods.

RETENTION AND DISPOSAL:
    Records in this system are retained for seven (7) years and them 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) National headquarters: Office of Aircraft Services, Aviation 
Safety Office, 2350 W. Robinson Road, Boise, Idaho 83705-5355.

[[Page 16983]]

    (2) Chief, Division of Technical Services, Office of Aircraft 
Services, 2350 W. Robinson Road, Boise, Idaho 84705-5355.
    (3) Regional Director, Alaska Regional Office, Office of Aircraft 
Services, 4837 Aircraft Drive, Anchorage, Alaska 99502-1052.
    (4) Area Director, West Area Office--Boise, Office of Aircraft 
Services, 2741 Airport Way, Boise, Idaho 83705.
    (5) Office of Aircraft Services, West Area Office--Phoenix, One 
West Deer Valley Road, Suite 204, Phoenix, Arizona 85027.
    (6) Area Director, East Area Office, Office of Aircraft Services, 
1954 Airport Road, Suite 101, Chamblee, Georgia 30341.

NOTIFICATION PROCEDURE:
    A request for notification of the existence of records shall be 
addressed to the appropriate System Manager. The request must be in 
writing, signed by the requestor, and comply with the content 
requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the 
appropriate System Manager. The request must be in writing, signed by 
the requestor, and comply with the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A request for amendment of a record shall be addressed to the 
appropriate System Manager. The request must be in writing, signed by 
the requestor, and comply with the content requirements of 43 CFR 2.71.

EXEMPTIONS CLAIMED BY THE SYSTEM:
    None.

[FR Doc. 99-8549 Filed 4-6-99; 8:45 am]
BILLING CODE 4310-RM-M