[Federal Register Volume 64, Number 56 (Wednesday, March 24, 1999)]
[Notices]
[Pages 14258-14259]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-7150]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary


Privacy Act of 1974: As Amended; Revisions to the Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-57, ``Privacy Act Files.'' The revisions will update the system 
number, update the routine uses, and revise the addresses of the System 
Locations and System Managers.

EFFECTIVE DATE: These actions will be effective on March 24, 1999.

FOR FURTHER INFORMATION CONTACT: Departmental Privacy Act Officer, U.S. 
Department of the Interior, Office of Information Resources Management, 
MS-5312 MIB, 1849 C Street NW, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: In this notice, the Department of the 
Interior is amending the system notice for OS-57, ``Privacy Act 
Files,'' to more accurately describe the Department-wide scope of the 
system of records; to update the routine uses of the data to include 
disclosures to debt collection agencies, disclosures to other Federal 
agencies as required in performance of official duties in support of 
functions compatible with the collection of the data, and disclosures 
to a consumer reporting agency; and to update the addresses of the 
System Locations and the System Managers. Accordingly, the Department 
of the Interior proposes to amend the ``Privacy Act Files,'' OS-57 in 
its entirety to read as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/DOI-57

System name:
    Privacy Act Files--Interior, DOI-57.

System location:
    1. U.S. Department of the Interior, Office of Information Resources 
Management, MS-5312, 1849 C Street NW, Washington, DC 20240.
    2. Offices of Privacy Act Officers for each of the Department's 
bureaus. (Consult the Appendix for addresses of bureau Privacy Act 
Officers.)
    3. Offices of Systems Managers (and officials authorized, by them,) 
to receive requests for notification of the existence of, access to, 
and petitions for amendment of records. (Consult individual system 
notices for addresses of System Managers.)

Categories of individuals covered by the system:
    Individuals who have submitted requests for notification of the 
existence of, access to, and petitions for amendment of records 
maintained in formally designated ``systems of records'' under the 
Privacy Act. Individuals who have filed Privacy Act appeals with the 
Assistant Secretary-Policy, Management and Budget in accordance with 
Departmental Privacy Act appeal procedures.

Categories of records in the system:
    Privacy Act requests and appeals; decisions on Privacy Act requests 
and appeals; accounting of disclosure files; correspondence; reports 
and related records

Authority for maintenance of the system:
    5 U.S.C. 552a.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The primary purposes of the system are:
    (1) To support action on Privacy Act requests and appeals.
    (2) To gather information for management and reporting purposes.
    Disclosure outside the Department of the Interior may be made:
    (1) To other Federal agencies with a subject matter interest in a 
request or an appeal of a decision on a request.
    (2) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body when (a) the United States, the Department 
of the Interior, a component of the Department, or, when represented by 
the Government, an employee of the Department is a party to litigation 
or anticipated litigation or has an interest in such litigation, and 
(b) the Department of the Interior determines that the disclosure is 
relevant or compatible with the purpose for which the records were 
compiled.
    (3) Of information indicating the violation or potential violation 
of a statute, regulation, rule, order, or license to appropriate 
Federal, State, local or foreign agencies responsible for investigating 
or prosecuting the violation or for enforcing or implementing the 
statute, rule, regulation, order, or license.
    (4) To a congressional office in connection with an inquiry an 
individual covered by the system has made to the congressional office.
    (5) To a debt collection agency for the purpose of collecting 
outstanding debts owned to the Department for fees associated with 
processing Privacy Act requests.
    (6) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files, in support of the functions for which the 
records were collected and maintained.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
552a(b)(12), disclosures may be made to a consumer reporting agency as 
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the 
Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual and automated form.

SAFEGUARDS:
    Records are maintained with safeguards meeting the requirements of 
43 CFR 2.51.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with General 
Records Schedule No. 14, Items 21-26.

SYSTEM MANAGER(S) AND ADDRESS:
    1. Departmental Privacy Act Officer, U.S. Department of the 
Interior, Office of Information Resources Management, MS-5312 MIB, 1849 
C Street NW, Washington, DC 20240.

[[Page 14259]]

    2. Bureau Privacy Act Officers. (Consult the Appendix for addresses 
of bureau Privacy Act Officers.)
    3. System Managers. (Consult individual system notices for 
addresses of System Managers.)

NOTIFICATION PROCEDURES:
    A request for notification of the existence of records shall be 
addressed to the appropriate System Manager. The request shall be in 
writing, signed by the requester, and comply with the content 
requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the 
appropriate System Manager. The request shall be in writing, signed by 
the requester, and comply with the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A request for amendment of a record shall be addressed to the 
appropriate System Manager. The request shall be in writing, signed by 
the requester, and comply with the content requirements of 43 CFR 2.71.

RECORDS SOURCE CATEGORIES:
    Individuals filing Privacy Act requests and appeals; Departmental 
officials acting on requests, appeals, and reporting requirements; the 
Office of Management and Budget.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-7150 Filed 3-23-99; 8:45 am]
BILLING CODE 4310-94-M