[Federal Register Volume 64, Number 55 (Tuesday, March 23, 1999)]
[Notices]
[Pages 13972-13974]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-7035]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending two systems of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 22, 1999, unless comments are received which result in a contrary 
determination.

ADDRESSES: Privacy Act Officer, Records Management Program Division, 
Army Records Management and Declassification Agency, ATTN: TAPC-PDD-RP, 
Stop C55, Ft. Belvoir, VA 22060-5576.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: March 17, 1999.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0351 DASG

System name:
    Army School Student Files: Physical Therapy Program (February 22, 
1993, 58 FR 10002).

[[Page 13973]]

Changes:
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army'.
* * * * *

System manager(s) and address:
    Commandant, Academy of Health Services, Physical Therapy Branch, 
3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.
* * * * *
A0351 DASG

System name:
    Army School Student Files: Physical Therapy Program.

System location:
    Commandant, Academy of Health Services, Physical Therapy Branch, 
3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.

Categories of individuals covered by the system:
    Graduates of the U.S. Army Physical Therapy Program since 1928.

Categories of records in the system:
    Academic grades only on graduates from 1973 to present. Academic 
grades and varying amounts and types of anecdotal information on 
performance: 1945-1972.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army.

Purpose(s):
    To provide certification of graduation from an approved physical 
therapy program to the individual graduate.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders:

Retrievability:
    By last name of graduate.

Safeguards:
    Records are in closed files, accessible only to designated 
officials having need therefor in the performance of their duties.

Retention and disposal:
    Records are permanent.

System manager(s) and address:
    Commandant, Academy of Health Services, Physical Therapy Branch, 
3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commandant, Academy of Health Services, Physical Therapy Branch, 
ATTN: MCCS HMT, 3151 Scott Road, Suite 1230, Fort Sam Houston, TX 
78234-6138.
    For verification purposes, the individual should provide the full 
name, maiden name if married, year of graduation, current address, 
institution and complete address to which transcript is to be mailed if 
other than that of individual concerned.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commandant, Academy of Health Services, Physical Therapy Branch, ATTN: 
MCCS HMT, 3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.
    For verification purposes, the individual should provide the full 
name, maiden name if married, year of graduation, current address, 
institution and complete address to which transcript is to be mailed if 
other than that of individual concerned.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Staff and faculty of appropriate school and/or training hospital 
responsible for presentation of instruction.

Exemptions claimed for the system:
    None.
A0640-10c TAPC

System name:
    Career Management Individual Files (February 22, 1993, 58 FR 
10002).
Changes:

System identifier:
    Change to read `A0600-8-104g TAPC'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Active Army members in enlisted 
grades E-5 through E-9, all warrant and commission officers'.
* * * * *

Storage:
    Delete `card files' and add `electronic media'.
* * * * *

Retention and disposal:
    Delete entry and replace with `Records will be destroyed 90 days 
after separation of the service member from active duty by reason of 
discharge, transfer, retirement, or death'.
* * * * *
A0640-8-104g TAPC

System name:
    Career Management Individual Files.

System location:
    U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, 
VA 22332-0474. Decentralized segments exist at the General Officer 
Management Office, Judge Advocate General's Office, the Chief of 
Chaplains Office, and the Medical Service Corps. Official mailing 
addresses may be obtained from U.S. Total Army Personnel Command.

Categories of individuals covered by the system:
    Active Army members in enlisted grades E-5 through E-9, all warrant 
and commission officers.

Categories of records in the system:
    Orders; record briefs; statements of preference; school credit 
papers; transcripts; details; career personnel actions; correspondence 
from individual concerned; original copy of efficiency report; appeal 
actions; assignment memoranda and requests for orders; memoranda 
concerning professional development actions; classification data; 
service awards; service agreements; variable inventive pay data; 
memoranda of interviews; assignment applications; resumes of 
qualifications, personal background and experience supporting service 
member's desires, nominative action by career managers; academic 
reports; copies of admonition/reprimands imposed under Article 15, 
UCMJ, letters of appreciation/commendation/recommendation;

[[Page 13974]]

reports/letters from accredited educational and training organizations; 
and similar documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN).

Purpose(s):
    To manage member's Army career, including assignments, counseling, 
and monitoring professional development.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic media.

Retrievability:
    By individual's surname and/or Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to authorized 
career management activity personnel.

Retention and disposal:
    Records will be destroyed 90 days after separation of the service 
member from active duty by reason of discharge, transfer, retirement, 
or death.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PDO, 200 
Stovall Street, Alexandria, VA 22332-0474.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
following:
    For information concerning general officers: General Officer 
Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington, 
DC 20310-0200.
    For information concerning chaplains: Chief of Chaplains, 200 Army 
Pentagon, Room 1E4l7, Washington, DC 20310-0200.
    For information concerning officers of The Judge Advocate General 
Corps: The Judge Advocate General, 200 Army Pentagon, Room 2E444, 
Washington, DC 20310-0200.
    For information pertaining to all other soldiers: Commander, U.S. 
Total Army Personnel, 200 Stovall Street, Alexandria, VA 22332-0474. 
Individuals should designate Officer or Enlisted status.
    Individual should provide the full name, Social Security Number, 
service identification number, military occupational specialty, 
military status, current home address and telephone number, and 
signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the following:
    For information concerning general officers: General Officer 
Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington, 
DC 20310-0200.
    For information concerning chaplains: Chief of Chaplains, 200 Army 
Pentagon, Room 1E417, Washington, DC 20310-0200.
    For information concerning officers of The Judge Advocate General 
Corps: The Judge Advocate General, 200 Army Pentagon, Room 2E444, 
Washington, DC 20310-0200.
    For information pertaining to all other soldiers: Commander, U.S. 
Total Army Personnel, 200 Stovall Street, Alexandria, VA 22332-0474. 
Individuals should designate Officer or Enlisted status.
    Individual should provide the full name, Social Security Number, 
service identification number, military occupational specialty, 
military status, current home address and telephone number, and 
signature.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; enlistment, appointment, or commission related 
forms pertaining to the service member having a current active duty 
status; academic, training, and qualifications records acquired 
incident to military service; correspondence, forms, documents and 
other related papers originating in or collected by the military 
department for management purposes.

Exemptions claimed for the system:
    None.
[FR Doc. 99-7035 Filed 3-22-99; 8:45 am]
BILLING CODE 5000-04-F