[Federal Register Volume 64, Number 51 (Wednesday, March 17, 1999)]
[Notices]
[Pages 13234-13236]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-6441]


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DEPARTMENT OF THE INTERIOR

Bureau of Reclamation


Privacy Act of 1974, as Amended; System of Records

AGENCY: Bureau of Reclamation, Interior.

ACTION: Notice of minor changes to two systems of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a), notice is hereby given that the Department of 
the Interior proposes minor changes to two systems of records managed 
by the Bureau of Reclamation (Reclamation). These changes are to the 
systems of records:

``Claims, WBR-5''
``Acreage Limitation, WBR-31''

    The above notices are published in their entirety below.

DATES: These actions are effective March 17, 1999.

FOR FURTHER INFORMATION CONTACT: For information regarding ``Claims, 
BOR-5'' contact Ms. Debra Lange, Property and Office Services, Policy 
and Systems Team at (303) 445-2030, or for information regarding 
``Acreage Limitation, BOR-31'' contact Mr. Richard Rizzi, Reclamation 
Law, Contracts, and Repayment Office at (303) 445-2900. For general 
information regarding Reclamation's Privacy Act program, call Mr. Casey 
Snyder at (303) 445-2048.

SUPPLEMENTARY INFORMATION: Recent Privacy Act Compilations list the 
following systems of records with a prefix of ``Reclamation'' (e.g., 
Reclamation-5). When originally published in the Federal Register these 
systems of records were identified with an organization prefix of 
``WBR'' (e.g., WBR-5). The content of the systems of records is the 
same; the prefixes on these systems were changed to reflect 
organizational changes.
    The system of records notices being revised and the reason for 
revision are listed below:
     Claims, WBR-5, previously published in the Federal 
Register on September 27, 1984 (49 FR 38195). This publication revises 
the system location and the system manager's title and address. Federal 
Government organization titles have been updated and other minor 
editorial changes made.
     Acreage Limitation, WBR-31, previously published in the 
Federal Register on March 9, 1994 (59 FR 11085). This publication 
revises the retention and disposal statement to reflect the revisions 
to the Acreage Limitation Rules and Regulations, 43 CFR part 426, which 
became effective January 1, 1998. Specifically, the retention period of 
the certification and reporting forms (including verification forms) is 
changed from 3 to 6 years and the Code of Federal Regulations cited is 
changed from 43 CFR 426.10(h) to 43 CFR 426.19(e). The term ``Federal 
Employer's Identification Numbers'' is changed to ``Taxpayer's 
Identification Numbers'' in the categories of records in the system and 
the retrievability statements. In addition, the term ``Individual 
Taxpayer's Identification Numbers'' is added to both statements. 
Organization titles have been updated and other minor editorial changes 
made. All other changes proposed are editorial in nature.
Rayleen Cruz,
Manager, Property and Facilities Group.
INTERIOR/WBR-5

SYSTEM NAME:
    Claims.

SYSTEM LOCATION:
    Commissioner's Office, Reclamation Service Center, and Regional 
Offices: Pacific Northwest, Mid-Pacific, Lower Colorado, Upper 
Colorado, and Great Plains. See appendix for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed tort, employee, or appropriation act 
claims, and claims under the Teton Dam Disaster Assistance Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include claims and supporting documents submitted, 
information developed during investigations of claims, and final 
disposition.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Tort Claims Act, 28 U.S.C. 2671-2680; Military Personnel 
and Civilian Employees' Claims Act, 31 U.S.C. 3701, 3721; Public Works 
for Water and Power Development and Energy Research Appropriation Act, 
1977, Pub. L. 94-355, 90 Stat. 889; Teton Dam Disaster Assistance Act, 
Pub. L. 94-400, 90 Stat. 1211; Supplemental Appropriation Act, 1977, 
Pub. L. 94-438, 90 Stat. 1415; and annual Energy and Water Development 
Appropriation Acts.

PURPOSE(s):
    For settlement of damages relating to tort and non-tortious claims 
and for loss or damage to employee's personal property resulting from 
activities of Reclamation. Routine uses of records maintained in the 
system, including categories of users and the purposes of such uses:
    The primary uses of the records are to establish the facts and 
circumstances of each claim, compile statistical data, and evaluate 
claims. Disclosures outside the Department of the Interior may be made: 
(1) To the Department of Justice when related to litigation or 
anticipated litigation; (2) of information indicating a violation or 
potential violation of a statute, regulation, rule, order, or license 
to appropriate Federal, State, local, or foreign agencies responsible 
for investigating or prosecuting the violation or for enforcing or 
implementing the statute, rule, regulation, order, or license; (3) from 
the record of an individual in response to an inquiry from a 
congressional office made at the request of that individual; (4) where 
relevant or necessary to the hiring or retention of an employee, or the 
issuance of a security clearance, license, contract, grant, or other 
benefit, information may be disclosed: (a) To a Federal agency that has 
requested the information, or (b) to a Federal, State, or local agency 
to enable the Department of the Interior to obtain information from 
such agency; (5) to the Soil Conservation Service, and Farm Service 
Agency of the Department of Agriculture (USDA); Federal Emergency 
Management Agency, Army Corps of Engineers, and Department of Housing 
and Urban Development to assure that benefits to claimants have not 
been duplicated by the several agencies involved in disaster programs; 
(6) to the Department of Treasury, Internal Revenue Service, and State 
revenue and taxation departments relative to compensation for loss of 
salary or income; (7) to the Small Business Administration, Farm 
Service Agency, and Department of Housing and Urban Development 
regarding loans secured through those agencies; and (8) to General 
Services Administration (GSA) to document problems with GSA contract 
movers which result in claims against Reclamation.

[[Page 13235]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in manual form in file folders.

RETRIEVABILITY:
    By claimant's name.

SAFEGUARDS:
    Records are maintained with safeguards in accordance with the 
requirements of 43 CFR 2.51 for manual records.

RETENTION AND DISPOSAL:
    In accordance with approved retention and disposal schedules.

SYSTEM MANAGER(s) AND ADDRESS:
    Claims Officers in the Reclamation Service Center, Commissioner's 
Office, and Regional Offices: Pacific Northwest, Mid-Pacific, Lower 
Colorado, Upper Colorado, and Great Plains. See appendix for addresses.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of a record(s) should be 
addressed to the System Manager at the appropriate address listed in 
the appendix. See 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    Same as Notification above. See 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    Written petitions for amendment should be sent to the System 
Manager at the appropriate address listed in the appendix. See 43 CFR 
2.71.

RECORD SOURCE CATEGORIES:
    Claimants. Investigations conducted by Reclamation officials and 
contractors, officials of the Department of the Interior, and State and 
local governments.
INTERIOR/WBR-31

SYSTEM NAME:
    Acreage Limitation.

SYSTEM LOCATION:
    (1) District offices in which subject individuals submitted 
certification and reporting forms (addresses may be obtained from the 
applicable regional office); (2) Regional offices listed in the 
appendix; and (3) Bureau of Reclamation, PO Box 25007, Denver, Colorado 
80225-0007.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals that directly or indirectly own or lease land that is 
subject to the acreage limitation provisions of Federal reclamation 
law, and individuals that operate such land.

    Note: Records pertaining to corporate or other commercial 
entities are also maintained in the system. Only records pertaining 
to individuals are protected by the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    For owners, lessees, and operators: Names, addresses, and telephone 
numbers.
    For owners and lessees: Taxpayer's Identification Numbers; 
Individual Taxpayer's Identification Numbers; Social Security Numbers; 
citizenship status; status pursuant to Federal reclamation law; legal 
descriptions or assessor parcel numbers; deeds; contracts or agreements 
relative to the transfer of land ownerships, including excess land 
sales and pertinent details of such sales; signature authorization 
documents; power-of-attorney documents; irrevocable elections; terms 
and effective dates of leases; leases; lease/purchase options; trust 
agreements; partnership agreements; and corporate resolutions.
    For farm operators: Farm operating agreements, type of services 
provided, acreage operated by farm operators, and other pertinent 
details.
    Authority for maintenance of the system: Reclamation Act of 1902, 
as amended and supplemented (43 U.S.C. 371), especially sections 206, 
224(c), 224(g), and 228 of the Reclamation Reform Act of 1982 (43 
U.S.C. 390aa).

PURPOSE(s):
    The primary purpose of the system is to obtain from landowners and 
lessees written information on their landholdings that is pertinent to 
their compliance with the ownership and full-cost pricing provisions of 
Federal reclamation law.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The data collected are used by district and Bureau of Reclamation 
personnel to determine compliance with Federal reclamation law.
    Disclosures outside the Department of the Interior may be made 
pursuant to 43 CFR 2.56 and: (1) To the U.S. Department of Justice or 
in a proceeding before a court or adjudicative body when (a) the United 
States, the Department of the Interior, a component of the Department, 
or when represented by the Government, an employee of the Department is 
a party to litigation or anticipated litigation or has an interest in 
such litigation, and (b) the Department of the Interior determines that 
the disclosure is relevant or necessary to the litigation and is 
compatible with the purpose for which the records were compiled; (2) Of 
information indicating a violation or potential violation of a statute, 
regulation, rule, order, lease, license, contract, grant, or other 
agreement to appropriate Federal, State, tribal, territorial, local, or 
foreign agencies responsible for investigating or prosecuting the 
violation of, or for enforcing, implementing, or administering a 
statute, regulation, rule, order, lease, license, contract, grant, or 
other agreement; (3) To a congressional office from the record of an 
individual in response to an inquiry the individual has made to the 
congressional office; (4) To non-Federal auditors under contract with 
the Department of the Interior to perform audits relating to the 
acreage limitation program; (5) To the Internal Revenue Service for the 
purpose of reporting the existence of ``illegal Federal irrigation 
subsidies'' as defined by Section 90 of the Internal Revenue Code; and 
(6) To financial institutions for the purpose of acquiring information 
needed by the lender to complete the certification and reporting 
requirements of the Reclamation Reform Act of 1982 (43 U.S.C. 390aa) 
for involuntarily acquired irrigable or irrigation land.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be 
made from this system to consumer reporting agencies as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual form in file folders and, where 
automated, on magnetic media.

RETRIEVABILITY:
    Manual records are retrieved by district and/or landholder name, by 
assessor parcel number, by excess land sale number, and/or by acreage 
limitation topic (e.g., trusts, farm operators, etc.). Automated 
records are retrieved by district identification number; sale number; 
landholder name; operator name; Social Security Number (if available); 
Taxpayer's Identification Number; Individual Taxpayer's Identification 
Number; telephone number; address; and/or identifying property 
characteristics, such as an assessor's parcel number.

[[Page 13236]]

SAFEGUARDS:
    Records are maintained with safeguards in accordance with 
requirements of 43 CFR 2.51 for manual and computer records, and 43 CFR 
2.52 for conduct of employees handling records subject to the Act.

RETENTION AND DISPOSAL:
    Certiification and reporting forms (including verification forms) 
are retained for 6 years, at a minimum. The most current fully 
completed certification and reporting forms are maintained on file with 
the most current verification form, in accordance with 43 CFR 
426.19(e). All other records are retained in compliance with Bureau of 
Reclamation retention schedules that have been approved by the National 
Archives and Records Administration.

SYSTEM MANAGER(s) AND ADDRESS:
    Manager, Reclamation Law, Contracts, and Repayment Office, Bureau 
of Reclamation, Denver Federal Center, PO Box 25007, Denver, Colorado 
80225-0007.

NOTIFICATION PROCEDURE:
    For inquiries regarding the existence of their own certification 
and reporting forms, individuals should contact the districts in which 
they have filed forms. For requests for access to other records in the 
system, individuals may send a written request to the appropriate 
office listed under ``System Location.'' If you are unable to determine 
which office has the records, you may address your inquiry to the 
nearest Reclamation office listed in the appendix, or to the System 
Manager. Requests for notification of the existence of records shall be 
in writing, signed by the requester, and in compliance with the content 
requirements of 43 CFR 2.60.

RECORDS ACCESS PROCEDURES:
    For requests for access to their own certification and reporting 
forms, individuals may contact the district(s) in which they have filed 
forms. For requests for access to other records in the system, 
individuals may send a written request to the appropriate office listed 
under ``System Location.'' If you are unable to determine which office 
has the records, you may address your inquiry to the nearest 
Reclamation office listed in the appendix, or to the System Manager. 
Requests for access to records shall be in writing, signed by the 
requester, and in compliance with the content requirements of 43 CFR 
2.63.

CONTESTING RECORD PROCEDURES:
    For requests for amendment of their own certification and reporting 
forms, individuals shall contact the district(s) in which they have 
filed forms. For request for amendment of other records in this system, 
individuals may send a written request to the appropriate office listed 
under ``System Location.'' If you are unable to determine which office 
has the records, you may address your inquiry to the nearest 
Reclamation office listed in the appendix, or to the System Manager. 
Requests for amendment of records shall be in writing, signed by the 
requester, and in compliance with the content requirements of 43 CFR 
2.71.

RECORD SOURCE CATEGORIES:
    Individuals on whom records are maintained, certain Federal 
agencies, State and local governmental units, and land appraisers.

[FR Doc. 99-6441 Filed 3-12-99; 8:45 am]
BILLING CODE 4310-10-P