[Federal Register Volume 64, Number 43 (Friday, March 5, 1999)]
[Notices]
[Pages 10879-10893]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-5142]



  Federal Register / Vol. 64, No. 43 / Friday, March 5, 1999 / 
Notices  

[[Page 10879]]


-----------------------------------------------------------------------

CORPORATION FOR NATIONAL AND COMMUNITY SERVICE


Privacy Act of 1974; Report of Altered Systems

AGENCY: Corporation for National and Community Service.

ACTION: Notice of altered system of records.

-----------------------------------------------------------------------

SUMMARY: Notice is hereby given that in accordance with the Privacy Act 
of 1974, 5 U.S.C. 552a(e)(4) (``the Act''), the Corporation for 
National and Community Service hereby publishes a notice of its altered 
system of records due to significant changes to the current system of 
records as set forth below. This notice, published by the Corporation, 
officially excludes its predecessor, the ACTION agency, from its 
systems of records because ACTION was abolished on April 4, 1994, and 
its system of records were officially transferred to the Corporation. 
Title 5 U.S.C. 552a(e) (4) and (11) provide that the public be given a 
30-day period in which to comment on the altered system of records. The 
Office of Management and Budget (OMB), which has oversight 
responsibilities under the Privacy Act, requires a 40-day period in 
which to conclude its review of the proposed altered system of records. 
In accordance with 5 U.S.C. 552a(r), the Corporation has provided a 
report to OMB and the Congress on the proposed altered system of 
records.

EFFECTIVE DATES: The Corporation filed an altered system report with 
the Chairman of the Committee on Government Reform of the House of 
Representatives, the Chairman of the Committee on Governmental Affairs 
of the Senate, and the Administrator, Office of Information and 
Regulatory Affairs, Office of Management and Budget (OMB) on February 
25, 1999. The proposed changes to the Corporation's system of records 
will become effective 40 days from the date the altered system report 
was submitted to Congress and to OMB or 30 days from the publication of 
this notice, whichever is later.

ADDRESSES: Comments should be addressed to the Corporation for National 
and Community Service, Office of Administrative and Management 
Services, Attn: Denise Moss, Corporation Records Liaison Officer, 1201 
New York Avenue, NW., Washington, DC 20525.

FOR FURTHER INFORMATION CONTACT: Denise Moss, Corporation Records 
Liaison Officer, 202-606-5000, extension 384. A copy of this proposed 
altered system of records may be obtained in an alternate format by 
calling: TDD, 202-606-5256, or by writing to the Corporation for 
National and Community Service, Office of Administrative and Management 
Services, Attn: Corporation Records Liaison Officer, 1201 New York 
Avenue, NW., Washington, DC 20525.

SUPPLEMENTARY INFORMATION: The Corporation publishes the following 
notice of systems of records:

Notice of System of Records--Preliminary Statement

    Corporation--when used in the notice refers to Corporation for 
National and Community Service.
    AmeriCorps--when used in the notice refers to the Volunteers In 
Service To America (VISTA) program, the National Civilian Community 
Corps (NCCC) program, the Leaders program, or the state and national 
program.
    Operating Units--The names of the operating units within the 
Corporation to which a particular system of records pertains are listed 
under the system manager and address section of each system notice.
    Official Personnel Files--Official personnel files of Federal 
employees in the General Schedule and the Corporation's Alternative 
Personnel System, in the custody of the Corporation are considered the 
property of the Office of Personnel Management. Access to such files 
shall be in accordance with such notices published by OPM. Access to 
such files in the custody of the Corporation will be granted to 
individuals to whom such files pertain upon request to the Corporation 
for National and Community Service, Director, Human Resources, 1201 New 
York Avenue, NW., Washington, DC 20525.
    Various offices in the Corporation maintain files which contain 
copies of miscellaneous personnel material affecting Corporation 
employees. These include copies of standard personnel forms, evaluation 
forms, etc. These files are kept only for immediate office reference 
and are considered by the Corporation to be part of the personnel file 
system. The Corporation's internal policy provides that such 
information is a part of the general personnel files and can be 
disclosed only through the Director, Human Resources, in order that he 
or she may ensure that any material be disclosed is relevant, current, 
and fair to the individual employees. Also, it is the policy of the 
Corporation to limit the use of such files and to encourage the 
destruction of as many as possible.

Statement of General Routine Uses

    The following general routine uses are incorporated by this 
reference into each system of records set forth herein, unless 
specifically limited in the system description.
    1. In the event that a record in a system of records maintained by 
the Corporation indicates, either by itself or in combination with 
other information in the Corporation's possession, a violation or 
potential violation of the law (whether civil, criminal, or regulatory 
in nature, and whether arising by statute or by regulation, rule or 
order issued pursuant thereto), that record may be referred, as a 
routine use, to the appropriate agency, whether Federal, state, local 
or foreign, charged with the responsibility of investigating or 
prosecuting such violation, or charged with enforcing or implementing 
the statute, rule, regulation, or order issued pursuant thereto. Such 
referral shall include, and be deemed to authorize: (1) Any and all 
appropriate and necessary uses of such records in a court of law or 
before an administrative board or hearing; and (2) such other 
interagency referrals as may be necessary to carry out the receiving 
agencies' assigned law enforcement duties.
    2. A record may be disclosed as a routine use to designated 
officers and employees of other agencies and departments of the Federal 
government having an interest in the individual for employment purposes 
including the hiring or retention of any employee, the issuance of a 
security clearance, the letting of a contract, or the issuance of a 
license, grant or other benefit by the requesting agency, to the extent 
that the information is relevant and necessary to the requesting 
agency's decision on the matter involved, provided, however, that other 
than information furnished for the issuance of authorized security 
clearances, information divulged hereunder as to full-time volunteers 
under Title I of the Domestic Volunteer Service Act of 1973 (42 U.S.C. 
4951), and the National and Community Service Act of 1990, as amended, 
shall be limited to the provision of dates of service and a standard 
description of service as heretofore provided by the Corporation.
    3. A record may be disclosed as a routine use in the course of 
presenting evidence to a court, magistrate or administrative tribunal 
of appropriate jurisdiction and such disclosure may include disclosures 
to opposing counsel in the course of settlement negotiations.
    4. A record may be disclosed as a routine use to a member of 
Congress, or

[[Page 10880]]

staff acting upon the constituent's behalf, when the member or staff 
requests the information on behalf of and at the request of the 
individual who is the subject of the record.
    5. Information from certain systems of records, especially those 
relating to applicants for Federal employment or volunteer service, may 
be disclosed as a routine use to designated officers and employees of 
other agencies of the Federal government for the purpose of obtaining 
information as to suitability qualifications and loyalty to the United 
States Government.
    6. Information from a system of records may be disclosed to any 
source from which information is requested in the course of an 
investigation to the extent necessary to identify the individual, 
inform the source of the nature and purpose of the investigation, and 
to identify the type of information requested.
    7. Information in any system of records may be used as a data 
source, for management information, for the production of summary 
descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related personnel management functions or manpower studies. Information 
may also be disclosed to respond to general requests for statistical 
information (without personal identification of individuals) under the 
Freedom of Information Act.
    8. A record from any system of records may be disclosed as a 
routine use of the National Archives and Records Administration in 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906.
    9. A record may be disclosed to a Federal or state grand jury agent 
pursuant to a Federal or state grand jury subpoena or prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    10. A record may be referred to suspension/debarment authorities, 
internal to the Corporation, when the record released is germane to a 
determination of the propriety or necessity for a suspension or 
debarment action.
    11. A record may be disclosed to a contractor, grantee or other 
recipient of Federal funds when the record to be released reflects 
serious inadequacies with the recipient's personnel, and disclosure of 
the record is for the purpose of permitting the recipient to effect 
corrective action in the Government's best interests.
    12. A record may be disclosed to a contractor, grantee or other 
recipient of Federal funds when the recipient has incurred an 
indebtedness to the Government through its receipt of Government funds, 
and release of the record is for the purpose of allowing the debtor to 
effect a collection against a third party.
    13. Information in a system of records may be disclosed to 
``consumer reporting agencies'' (as defined in the Fair Credit 
Reporting Act, 14 U.S.C. 1681a(f), or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3)), the U.S. Department of the Treasury or 
other Federal agencies maintaining debt servicing centers, and to 
private collection contractors as a routine use for the purpose of 
collecting a debt owed to the Federal government as provided in 
regulations promulgated by the Corporation.
    14. The names, social security numbers, home addresses, dates of 
birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees may be disclosed to the: 
(a) Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services Federal Parent 
Locator System (FPLS), and Federal Tax Offset System for use in 
locating individuals and identifying their income sources to establish 
paternity, establishing and modifying orders of child support, 
identifying sources of income, and for other child support enforcement 
action; (b) Office of Child Support Enforcement for release to the 
Social Security Administration for verifying social security numbers in 
connection with the operation of the FPLS by the Office of Child 
Support Enforcement; and (3) Office of Child Support Enforcement for 
release to the U.S. Department of the Treasury for payroll and savings 
bonds and other deduction purposes, and for purposes of administering 
the Earned Income Tax Credit Program (Section 32, Internal Revenue Code 
of 1986), and verifying a claim with respect to employment on a tax 
return, as required by the Personal Responsibility and Work Opportunity 
Reconciliation Act of 1996 (Pub. L. 104-193).
    15. A record may be disclosed as a routine use to a contractor, 
expert, or consultant of the Corporation (or an office within the 
Corporation) when the purpose of the release is in order to perform a 
survey, audit, or other review of the Corporation's procedures and 
operations.

Locations of Corporation Service Centers/State Offices

    The Corporation maintains five Service Centers with State Offices 
within their service areas. The Services Centers, their addresses, and 
the States within their service areas are listed below. In the event of 
any doubt as to whether a record is maintained in a Service Center or 
State Office, a query should be directed to the address of the Service 
Center Director for the appropriate state under their jurisdiction 
where the volunteer performed their service as listed below. The 
Service Center Director shall furnish all assistance necessary to 
locate a specified record.

Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA 
19107-2416 (Connecticut, Delaware, Maine, Maryland, Massachusetts, New 
Hampshire, New Jersey, New York, Pennsylvania, Puerto Rico, Rhode 
Island, Vermont, and the Virgin Islands).
Southern Service Center, 60 Forsyth Street SW, Suite 3M40, Atlanta, GA 
30303-3201 (Alabama, District of Columbia, Florida, Georgia, Kentucky, 
Mississippi, North Carolina, South Carolina, Tennessee, Virginia, and 
West Virginia).
North Central Service Center, 77 West Jackson Blvd., Suite 442, 
Chicago, IL 60604-3511 (Illinois, Indiana, Iowa, Michigan, Minnesota, 
Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin).
Southwest Service Center, 1999 Bryan Street, Suite 2050, Dallas, TX 
75201 (Arizona, Arkansas, Colorado, Kansas, Louisiana, Missouri, New 
Mexico, Oklahoma, and Texas).
Pacific Service Center, PO Box 29996, Building 386, Morgan Avenue, 
Presidio of San Francisco, CA, 94129-09996 (Alaska, American Samoa, 
California, Guam, Hawaii, Idaho, Montana, Nevada, Oregon, Utah, 
Washington, and Wyoming).
    Notification--Individuals may inquire whether any system of records 
contains information pertaining to them by addressing the request to 
the specific Records Liaison Officer for each file category in writing. 
Such request should include the name and address of the individual, his 
or her social security number, any relevant data concerning the 
information sought, and, where possible, the place of assignment or 
employment, etc. In case of any doubt as to which system contains a 
record, interested individuals should contact the Corporation for 
National and Community Service, Office of Administrative and Management 
Services, Attn: Records Liaison Officer, 1201 New York Avenue, NW, 
Washington, DC 20525, which has overall supervision of records systems

[[Page 10881]]

and will provide assistance in locating and/or identifying appropriate 
systems.
    Access and Contest--In response to a written request by an 
individual, the appropriate Records Liaison Officer will arrange for 
access to the requested record or advise the requester if no record 
exists. If an individual wishes to contest the content of any record, 
he or she may do so by addressing a written request to the State 
Program Director in the state where the member performed their assigned 
duties. If the the State Program Director determines that a request to 
amend an individual's record should be denied, the State Program 
Director shall provide all necessary information regarding the request 
to the Corporation's initial denial authority/Privacy Act Officer.

Locations of Corporation AmeriCorps National Civilian Community 
Corps Campuses

    The Corporation maintains five AmeriCorps*National Civilian 
Community Corps Campuses (NCCC) under its jurisdiction. The Campuses, 
and their addresses are listed below. In the event there is any doubt 
as to whether a record is maintained at a campus location, questions 
should be directed to the address of the AmeriCorps*NCCC Regional 
Campus Director for the appropriate campus location where the volunteer 
performed their service as listed below. The Regional Campus Director 
shall furnish all assistance necessary to locate a specified record.

AmeriCorps*NCCC Capitol Region Campus, 2 D.C. Village Lane, SW, 
Washington, DC 20032.
AmeriCorps*NCCC Northeast Campus, VA Medical Center, Building 15, Room 
9, Perry Point, MD 21902-0027.
AmeriCorps*NCCC Southeast Campus, 2231 South Hopson Avenue, Charleston, 
S.C. 29405-2430.
AmeriCorps*NCCC Central Campus, 1059 South Yosemite Street, Bldg 758, 
Room 213, Aurora, CO 80010-6062.
AmeriCorps*NCCC Western Campus, 2650 Truxtun Road, San Diego, CA 92106-
6001.

    Access and Contest--In response to a written request by an 
individual, the appropriate Records Liaison Officer arranges for access 
to the requested record or advises the requester if no record exists. 
If an individual wishes to contest the content of any record, he or she 
may do so by addressing a written request to the AmeriCorps*NCCC 
Regional Campus Director, located at the pertinent address for each 
campus location as listed above. If the The Regional Campus Director 
determines that a request to amend an individual's record should be 
denied, the Regional Campus Director shall provide all necessary 
information regarding the request to the Corporation's initial denial 
authority/Privacy Act Officer.

Listing of Systems of Records
    Accounts Payable File--Corporation-1
    Accounts Receivable and Advances File--Corporation-2
    Domestic Full-time Member Census Master File--Corporation-3
    AmeriCorps Full-time Member Personnel File--Corporation-4
    Employee and Applicant Records File--Corporation-5
    Employee/Member Occupation Injury/Illness Reports and Claims 
File--Corporation-6
    Travel Files--Corporation-7
    AmeriCorps Member Individual Account--Corporation-8
    Counselors' Report Files--Corporation-9
    Discrimination Complaint Files--Corporation-10
    Employee Pay and Leave Records File--Corporation-11
    Freedom of Information Act and Privacy Act Requests File--
Corporation-12
    Legal Office Litigation/Correspondence Files--Corporation-13
    Merit Promotion Plan Files--Corporation-14
    Office of the Inspector General Investigative Files--
Corporation-15
    Travel Authorization File--Corporation-16
    Vendor Name and Identification Number Files--Corporation-17
    AmeriCorps* VISTA Member Payroll System File--Corporation-18
CORPORATION--1

SYSTEM NAME:
    Accounts Payable File.

SYSTEM LOCATION:
    Office of Accounting and Financial Management Services, Corporation 
for National and Community Service, 1201 New York Avenue, NW, 
Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals to whom the agency owes money.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of payee, address, taxpayer identification number, amount 
owed, date of liability, amount paid, and schedule number authorizing 
the U.S. Department of the Treasury to issue payment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended; the 
National and Community Service Act of 1990, as amended, and the Budget 
and Accounting Procedures Act of 1950, as amended; the Chief Financial 
Officer Act of 1990; and the Debt Collection Improvement Act of 1996.

PURPOSE(s):
    To maintain a current record of amounts owed and paid by the 
Corporation.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    See General Routine Uses contained in Preliminary Statement. Data 
is also released to the Internal Revenue Service in accordance with the 
Internal Revenue Code.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets.

RETRIEVABILITY:
    Records are indexed alphabetically by name.

SAFEGUARDS:
    Records are available only to staff in the Office of Accounting and 
Financial Management Services and other appropriate Corporation 
officials with the need for such records in the performance of their 
duties.

RETENTION AND DISPOSAL:
    Records are held for three (3) years and then retired to the 
Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Accounting and Financial Management Services, 
Corporation for National and Community Service, 1201 New York Avenue, 
NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    To determine whether there is a record in the system about 
individual, that individual should submit a request in writing to the 
Records Liaison Officer giving name, taxpayer identification number, 
and address.

RECORD ACCESS PROCEDURES:
    See Notification procedures.

CONTESTING RECORD PROCEDURES:
    Anyone desiring to contest or amend information contained in this 
system should write to the Records Liaison Officer at the address given 
and set forth the basis for which the record is believed to be 
incomplete or incorrect.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from documents submitted by 
individuals

[[Page 10882]]

covered by the system as well as documents issued by the Corporation 
officials involved with managing funds.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--2

SYSTEM NAME:
    Accounts Receivable and Advances File.

SYSTEM LOCATION:
    Office of Accounting and Financial Management Services, Corporation 
for National and Community Service, 1201 New York Avenue, NW, 
Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals owing money to the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of debtor, address, taxpayer identification number, amount 
owed, date of liability, and amount collected.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended; the 
National and Community Service Act of 1990, as amended; the Budget and 
Accounting Procedures Act of 1950, as amended, and the Debt Collection 
Improvement Act of 1996.

PURPOSE(S):
    To maintain a current record of amounts owed and paid to the 
Corporation.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    See General Routine Uses contained in Preliminary Statement. Data 
may be disclosed to the U.S. Department of Justice, the U.S. Department 
of the Treasury, or to the General Accounting Office in connection with 
requests to institute collection litigation or approve writing off a 
debt when the Corporation is unable to collect a debt through its own 
efforts.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets.

RETRIEVABILITY:
    Records are indexed alphabetically by name.

SAFEGUARDS:
    Records are available only to staff in the Office of Accounting and 
Financial Management Services or other authorized Corporation officials 
with the need for such records in the performance of their duties.

RETENTION AND DISPOSAL:
    Records are held for three (3) years and then retired to the 
Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Accounting and Financial Management Services, Corporation 
for National and Community Service, 1201 New York Avenue, NW, 
Washington, DC 20525.

NOTIFICATION PROCEDURE:
    To determine whether there is a record in the system about an 
individual, that individual should submit a request in writing to the 
Records Liaison Officer giving name, taxpayer identification number, 
and address.

RECORD ACCESS PROCEDURES:
    See Notification procedures.

CONTESTING RECORD PROCEDURES:
    Anyone desiring to contest or amend information contained in this 
system should write to the Records Liaison Officer and set forth the 
basis for which the record is believed to be incomplete or incorrect.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from documents submitted by 
individuals covered by the system as well as documents issued by 
Corporation officials involved with managing funds.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--3

SYSTEM NAME:
    Domestic Full-time Member Census Master File.

SYSTEM LOCATION:
    Corporation for National and Community Service, AmeriCorps*VISTA, 
1201 New York Avenue, NW, Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any person who has served or is serving as an AmeriCorps*VISTA 
member.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records maintained contain information extracted from the 
member's application, information about the member's period of service, 
and information about the member's history with the Corporation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended.

PURPOSE(S):
    The system of records was established to maintain service histories 
on all current and former AmeriCorps*VISTA members serving in programs 
operated by the Corporation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    See General Routine Uses contained in Preliminary Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on magnetic tape; disks, and hard copy, and are 
kept in a locked room when not in use.

RETRIEVABILITY:
    Records are retrieved by social security number and the first four 
letters of the member's last name.

SAFEGUARDS:
    The material on tapes and disks is generally available only to the 
Corporation's OIT Staff and is so coded as to be unavailable to anyone 
else. Hard copy records are available only to Corporation staff with a 
need for such records in the performance of their duties.

RETENTION AND DISPOSAL:
    These records are maintained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of AmeriCorps*VISTA, Corporation for National and 
Community Service, 1201 New York Avenue, NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    Members and former members wishing to determine if this system 
contains their records should contact the Corporation for National and 
Community Service, Director of AmeriCorps*VISTA, 1201 New York Avenue, 
NW, Washington, DC 20525, and provide name, social security number, and 
dates of volunteer service.

RECORDS ACCESS PROCEDURES:
    Members and former members wishing access to information about 
their records should contact the Corporation for National and Community 
Services, Director of AmeriCorps*VISTA, 1201 New York Avenue, NW, 
Washington, DC 20525.

[[Page 10883]]

CONTESTING RECORD PROCEDURES:
    An AmeriCorps*VISTA member wishing to amend his or her record may 
do so by addressing such a request and providinge the basis for the 
request to the State Program Director in the state where the member 
performed their assigned duties; an AmeriCorps*NCCC member wishing to 
amend his or her record may do so by addressing such a request and 
providing the basis for the request to the AmeriCorps*NCCC Regional 
Campus Director, located at the pertinent address for each campus 
location as listed above; and an AmeriCorps*Leader wishing to amend his 
or her record may do so by addressing such a request and providing the 
basis for the request to the Director, AmeriCorps*Leaders Office at 
Corporation Headquarters. If the State Program Director, Regional 
Campus Director, or Director, AmeriCorps*Leaders determines that a 
request to amend an individual's record should be denied, each shall 
provide all necessary information regarding the request to the 
Corporation's initial denial authority/Privacy Act Officer.

RECORD SOURCE CATEGORIES:
    The data is obtained from the member's application and status 
change and payroll change notices.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--4

SYSTEM NAME:
    AmeriCorps Full-time Member Personnel File.

SYSTEM LOCATION:
    All Corporation State Offices, AmeriCorps*Leaders Office at 
Corporation Headquarters, and NCCC Regional Campuses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All active AmeriCorps members assigned under programs operated by 
the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records maintained contain member application and reference forms, 
member status and payroll information, member travel vouchers, future 
plans forms, including evaluation of service, and general 
correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended; the 
National and Community Service Act of 1990, as amended.

PURPOSE(S):
    This system of records was established to maintain information on 
AmeriCorps while they are assigned to their respective programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The content of these records may be disclosed to the member's 
sponsor (VISTA) and other Corporation officials concerning placement, 
performance, support and related matters for AmeriCorps members. Also, 
see General Routine Uses contained in Preliminary Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets.

RETRIEVABILITY:
    Records are retrievable alphabetically by last name.

SAFEGUARDS:
    Records in the system are available only to appropriate Corporation 
staff in State Offices, the AmeriCorps*Leaders Office at Corporation 
Headquarters, and Regional NCCC Campuses, and other appropriate 
officials of the Corporation with need for such records in the 
performance of their duties.

RETENTION AND DISPOSAL:
    Records are retained for one (1) year after the member has 
terminated and then retired to the Federal Records Center where they 
are maintained for six (6) years.

SYSTEM MANAGER(S) AND ADDRESS:
    The System Manager for VISTAs is the State Program Director in each 
Corporation State Office; the Regional NCCC Campus Director at each 
Campus location; and the Director, AmeriCorps*Leaders at Corporation 
Headquarters.

NOTIFICATION PROCEDURE:
    Members wishing to determine if this system contains their records 
should contact the Corporation State Office (VISTAs) for the state 
where the member performed their service; NCCC Campus where the member 
was assigned, and the AmeriCorps*Leaders Office at Corporation 
Headquarters.

RECORD ACCESS PROCEDURES:
    Members wishing access to information about their records should 
contact the particular Corporation State Office, NCCC Regional Campus 
where the member was assigned or performed their service, and the 
AmeriCorps*Leaders Office at Corporation Headquarters, and provide 
name, social security number, and dates and location of where the 
member performed their service.

CONTESTING RECORD PROCEDURES:
    A member wishing to amend his or her record may do so by addressing 
a request to the Corporation for National and Community Service, Office 
of the General Counsel, Attn: Corporation Privacy Act Officer, 1201 New 
York Avenue, NW, Washington, DC 20525.

RECORD SOURCES CATEGORIES:
    The data is supplied by the member or through forms signed and 
executed by the member, or by Corporation personnel.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--5

SYSTEM NAME:
    Employee and Applicant Records File.

SYSTEM LOCATION:
    Human Resources, Corporation for National and Community Service, 
1201 New York Avenue, NW, Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees; applicants; any individual involved 
in a grievance or grievance appeal or who has filed a complaint with 
the Department of Labor, Federal Labor Relations Council, Federal 
Mediation and Conciliation Service, or similar organization; and 
individuals considered for access to classified information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) The Staff Security Files contain investigative information 
regarding an individual's character, conduct, behavior in the community 
where he or she lives; loyalty to the U.S. Government; arrest and 
convictions for any violations against the law; reports or interviews 
with former supervisors, coworkers, associates, educators, etc., about 
qualifications of an individual for a specific position; reports of 
inquires with law enforcement agencies, former employers, educational 
institutions attended; and other similar information developed from the 
above.
    (2) The Grievance, Appeal and Arbitration Files contain copies of 
petitions, complaints, charges,

[[Page 10884]]

responses, rebuttals, evidentiary materials, briefs, affidavits, 
statements, records of hearings and decisions or findings of fact with 
respect thereto and incidental correspondence regarding complaints and 
appeals with respect to grievances and arbitration matters.
    (3) The Employees Indebtedness Files contain records which are 
primarily correspondence regarding alleged indebtedness of Corporation 
employees, including employees' responses, the Corporation's response 
to the employee and/or creditor and administrative correspondence and 
records relating to agency assistance to the employee in resolving the 
indebtedness, if appropriate.
    (4) The Employee Reemployment and Repromotion Priority 
Consideration Files list a person's name and the positions he or she 
was considered for, dates of consideration and a copy of the 
individual's latest Standard Form 171 and performance evaluation.
    (5) The Performance Evaluation File consists of the annual 
evaluations of employee performance prepared by supervisors and 
reviewed by supervisory reviewing officials, together with comments, if 
any by the employee evaluated.
    (6) The Management-Union Records System consists of automated data 
printouts showing an employee's name, grade, series, title, 
organizational entity and other data which determine inclusion or 
exclusion from the bargaining unit under the existing union contract. 
The record also contains a printout showing the amount of dues withheld 
from each employee who has authorized such withholding, and other 
related data.
    (7) The Human Resources Management Information System is a computer 
based record which includes data relating to tenure, benefits 
eligibility, awards, etc., and other data needed by the Office of Human 
Resources and Corporation managers.
    (8) The Personnel History Program contains a record of personnel 
actions made during employment, forwarding address, reason for leaving, 
social security number, date of birth, tenure, information regarding 
date and reason for termination.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended; the 
National and Community Service Act of 1990, as amended; provisions of 
the Federal Personnel Manual; Executive Orders concerning management 
relations with employee organizations; Executive Order 10450; and 
various acts of Congress relating to personnel investigations 
authorizing the same by the Office of Personnel Management whose 
responsibility can, under Civil Service regulations and law, be 
delegated in whole or in part to agencies.

PURPOSE(S):
    To provide an information system which documents and supports the 
Corporation's personnel management process including those categories 
listed above.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OR USERS AND THE PURPOSES OF SUCH USES:
    As indicated below, the subsystems incorporate all or some of the 
published routine uses.
    (1) Staff Security Files--in addition to our general routine uses 
may be disclosed to the Office of Personnel Management as part of the 
central personnel investigation records system.
    (2) Grievance, Appeal and Arbitration Records and Files--in 
addition to our general routine uses may be disclosed and used: (a) To 
OPM; the Merit System Protection Board; and the Office of Special 
Counsel, Merit System Protection Board, on request in conjunction with 
any appeal or in conjunction with its official duties with regard to 
personnel matters and investigations regarding complaints of Federal 
employees and applicants; and (b) To designated hearing examiners, 
arbitrators and third-party appellate authorities involved in the 
hearing or appeal procedures.
    (3) Employees Indebtedness Records and Files--may be released under 
our routine uses numbers 1, 2, and 3 except that under routine use 
number 1, records may be released only to an appropriate Federal agency 
and the records may also be referred to a court of law or any 
administrative board of hearing on matters related to probation and 
parole.
    (4) Employee Reemployment and Repromotion Priority Consideration 
Records and Files--in addition to our general routine uses may be 
disclosed to: (a) OPM as part of the OPM personnel management 
evaluation system; and (b) to OPM for information concerning 
reemployment and repromotion rights.
    (5) Performance Evaluation Files--in addition to our general 
routine uses may be disclosed to OPM in connection with any request for 
information or inquiry as to Federal personnel regulation.
    (6) Management Union Records--in addition to the general routine 
uses may be disclosed to and used for: (a) The Corporation employees 
union for maintenance of its dues and inclusion in the bargaining unit; 
(b) the Treasury Department for preparation of payroll checks with 
appropriate withholding of dues; and (c) OPM for reports of management/
labor relations.
    (7) Human Resources Management Information System--used by 
Corporation officials for day-to-day work information; statistical 
reports without personal identifiers and for in-house reports relating 
to management. Information contained in this record is reflected in the 
individual's official personnel folder.
    (8) Personnel History Program--is used by the Human Resources staff 
to verify service and for day-to-day information.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders, floppy disks, lists or 
loose-leaf binders, and are stored in metal file cabinets with a lock 
or in secured rooms with access limited to those employees whose duties 
require access. Where data is obtained via computer, controlled access 
is maintained through computer security control procedures.

RETRIEVABILITY:
    Records are indexed by name, social security number or employee 
number.

SAFEGUARDS:
    Records are generally available to Corporation employees having a 
need for such records in the performance of their duties. Generally, 
the Security Files are available only to office heads or security 
personnel.

RETENTION AND DISPOSAL:
    After termination, death or retirement or consideration of an 
applicant, the Staff Security Files are kept in the security office 
three (3) years and then retired to a Federal Records Center for 
twenty-seven (27) years and then destroyed. The Grievances, Appeals and 
Arbitration Files are retained indefinitely in Human Resources. The 
Employee Indebtedness Files are destroyed on a bi-annual basis or when 
the problem is resolved. The Employee Reemployment and Repromotion 
Priority Consideration Files are retained according to length of 
reemployment or repromotion eligibility. The Performance Evaluation 
Files are retained one year or until superseded. The Human Resources 
Management Information System records and the Personnel Program data 
are kept indefinitely in the Office of Human

[[Page 10885]]

Resources. The Management-Union Lists are retained until superseded by 
a corrected or updated list.

SYSTEM MANAGER(s) AND ADDRESS:
    Director, Human Resources, Corporation for National and Community 
Service, 1201 New York Avenue, NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    See the Notification paragraph in the Preliminary Statement.

RECORD ACCESS PROCEDURES:
    See the Notification paragraph in the Preliminary Statement.

CONTESTING RECORD PROCEDURES:
    Same as ``Record Access Procedures''.

RECORD SOURCE CATEGORIES:
    From the individual; the official personnel folder; statistical and 
other information developed by Human Resource staff, such as enter on 
duty date and within grade increase due dates; agency supervisors and 
reviewing officials; individual employee fiscal and payroll records; 
alleged creditors of employees; witnesses to occurrences giving rise to 
a grievance, appeal or other action; hearing records and affidavits and 
other documents used or usable in connection with grievance, appeal and 
arbitration hearings. Information contained in the Staff Security files 
is obtained from: (a) Applications and other personnel and security 
forms furnished by the individual; (b) investigative material furnished 
by other Federal agencies; (c) personal investigation or written 
inquiry from associates, police departments, courts, credit bureaus, 
medical records, probation officials, prison officials, and other 
sources as may be developed from the above; and (d) the individual.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--6

SYSTEM NAME:
    Employee/Member Occupational Injury/Illness Reports and Claims 
File.

SYSTEM LOCATION:
    Human Resources, Corporation for National and Community Service, 
1201 New York Avenue, NW, Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Corporation staff and full-time volunteers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reports of work related injuries and illnesses and claims for 
workers' compensation submitted to Department of Labor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Employees Compensation Act & Occupational Safety and Health 
Administration Act.

PURPOSE(S):
    To maintain injury/illness reports data and to track workers' 
compensation claims on behalf of Corporation staff and full-time 
members.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To determine annual work related injury/illness data re: 
Corporation staff, and to identify trends if possible. To prepare and 
submit workers' compensation claims. Also, generally, see General 
Routine Uses contained in Preliminary Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets.

RETRIEVABILITY:
    Records are maintained by name in alphabetical sequence.

SAFEGUARDS:
    Records are available only to claimants and Corporation staff who 
demonstrate a need to know.

RETENTION AND DISPOSAL:
    Official files are kept seven (7) years following year of 
occurrence. Disposal of records is by shredding.

SYSTEM MANAGER(s) AND ADDRESS:
    OWCP Liaison Officer, Human Resources, Corporation for National and 
Community Service, 1201 New York Avenue, NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    Claimant writes request for data to the address listed above.

RECORD ACCESS PROCEDURES:
    Requester should give OWCP claim number, but it is not mandatory. 
Data requests may be requested in the name of injured employee/
volunteer.

CONTESTING RECORD PROCEDURES:
    Claimant or injured employee/member may submit any data deemed 
relevant to the case to address listed.

RECORD SOURCE CATEGORIES:
    Individual who suffers work related injury/illness submits any 
pertinent data necessary; medical reports, witness statements, time and 
attendance records, medical bills, legal briefs.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--7

SYSTEM NAME:
    Travel Files.

SYSTEM LOCATION:
    Office of Administrative and Management Services, Travel Unit, 
Corporation for National and Community Service, 1201 New York Avenue, 
NW, Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Corporation Staff, Consultants, Invitational Travelers, and 
Relocated Staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individuals' records and special event records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended, and the 
National Community Service Act of 1990, as amended.

PURPOSE(s):
    To maintain travel files on all persons traveling on official 
Corporation business.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses contained in Preliminary Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are maintained in individual folders in a locked metal file 
cabinet when not in immediate use.

RETRIEVABILITY:
    Individual's name in alphabetical order and Travel Authorization 
number.

SAFEGUARDS:
    Access only to appropriate personnel and Corporation officials. The 
metal travel file cabinet is locked when not in use.

RETENTION AND DISPOSAL:
    Retention three (3) years. Disposal of records is by shredding.

SYSTEM MANAGER(s) AND ADDRESS:
    Travel Analyst, Office of Administrative and Management Services, 
Corporation for National and

[[Page 10886]]

Community Service, 1201 New York Avenue, NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    Send to address listed.

RECORD ACCESS PROCEDURES:
    Travel Analyst, Office of Administrative and Management Services, 
Corporation for National and Community Service, 1201 New York Avenue, 
NW, Washington, DC 20525.

CONTESTING RECORD PROCEDURES:
    Send to address listed.

RECORD SOURCE CATEGORIES:
    Submitted by Corporation employees etc.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--8

SYSTEM NAME:
    AmeriCorps Member Individual Account.

SYSTEM LOCATION:
    Corporation for National and Community Service, National Service 
Trust Operations, 1201 New York Avenue, NW, Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any person who has served or is serving as a member or other full-
time, stipended member under a Corporation program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records maintained contain information extracted from the 
application, information about the period of service, and information 
about the member's service history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended, and the 
National and Community Service Act of 1990, as amended.

PURPOSE(s):
    The system of records was established to maintain service histories 
on all current and former and other full-time stipend volunteers 
serving in the Corporation programs and earning an education award.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    See General Routine Uses contained in Preliminary Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on magnetic tape, disks, electronic image, hard 
copy, and are kept in a locked room when not in use.

RETRIEVABILITY:
    Records are retrieved by social security number.

SAFEGUARDS:
    The material on tapes and disks is generally available only to the 
Corporation's OIT and Accounting staff, and is so coded as to be 
unavailable to anyone else. Hard copy records are available only to 
Corporation staff with a need for such records in the performance of 
their duties.

RETENTION AND DISPOSAL:
    These records are maintained for a period of (7) seven years from 
date the volunteer earns an education award and then forwarded to the 
Federal Records Center for (3) three years. Electronically imaged 
documents will be maintained permanently.

SYSTEM MANAGER(s) AND ADDRESS:
    Director, National Service Trust Operations, Corporation for 
National and Community Service, 1201 New York Avenue, NW, Washington, 
DC 20525.

NOTIFICATION PROCEDURE:
    Persons wishing to determine if this system contains their records 
should contact the Corporation for National and Community Service, 
Director, National Service Trust Operations, 1201 New York Avenue, NW, 
Washington, DC 20525, and provide name, social security number, and 
dates of volunteer service.

RECORDS ACCESS PROCEDURES:
    Persons wishing access to information about their records should 
contact the Corporation for National and Community Services, Director, 
National Service Trust Operations, 1201 New York Avenue, NW, 
Washington, DC 20525.

CONTESTING RECORD PROCEDURES:
    A person wishing to amend his or her record may do so by addressing 
such request to the Corporation for National and Community Service, 
Office of the General Counsel, Attn: Corporation Privacy Act Officer, 
1201 New York Avenue, NW, Washington, DC 20525.

RECORD SOURCE CATEGORIES:
    The data is obtained from enrollment and exit forms.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--9

SYSTEM NAME:
    Counselors' Report Files.

SYSTEM LOCATION:
    Equal Opportunity Office, Corporation for National and Community 
Service, 1201 New York, Avenue, NW, Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any employee or applicant for employment, service member, or 
applicant or trainee for volunteer or service status, or employee of a 
grantee who has contacted or requested a Corporation Equal Opportunity 
Counselor for counseling but has not filed a formal discrimination 
complaint.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Counselors' Reports, Privacy Act notice, confidentiality agreement, 
notice to members of collective bargaining agreement, notice of final 
interview, notes and correspondence, and copies of personnel records or 
other documents relevant to the matter presented to the Counselor, and 
any other records relating to the counseling instance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Titles VI and VII of the Civil Rights Act of 1964, as amended; Age 
Discrimination in Employment Act, as amended; Rehabilitation Act of 
1973, as amended; Title IX of the Education Amendments of 1972, as 
amended; Domestic Volunteer Service Act of 1973, as amended; National 
and Community Service Act of 1990, as amended; and the Age 
Discrimination Act, as amended.

PURPOSE(s):
    To enable Equal Opportunity Counselors to look into matters brought 
to their attention, provide counseling, attempt to resolve the matter, 
and document actions taken.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    1. Referral or disclosure: (a) To a Federal, state, or local agency 
charged with the responsibility of investigating, enforcing, or 
implementing the statute, rule, regulation, or order; (b) to an 
investigator, Counselor, grantee or other recipient of Federal 
financial assistance, or hearing officer or arbitrator charged with the 
above responsibilities; (c) any and all appropriate and necessary uses 
of such records in a court of law or before an administrative board or

[[Page 10887]]

hearing; and (d) such other referrals as may be necessary to carry out 
the enforcement and implementation of the statutes, rules, regulations, 
or orders.
    2. Disclosure to the Congressional committees having legislative 
jurisdiction over the program involved, including when actions are 
proposed to be undertaken by suspending or terminating or refusing to 
grant or to continue Federal financial assistance for violation of the 
statutes, rules, regulations, or orders for recipients of Federal 
financial assistance from the Corporation.
    3. Disclosure to any source, either private or governmental, to the 
extent necessary to secure from source information relevant to, and 
sought in furtherance of, a legitimate investigation or EO counseling 
matter.
    4. Disclosure to a contractor, grantee or other recipient of 
Federal financial assistance, when the record to be released reflects 
serious inadequacies with the recipient's personnel, and disclosure of 
the record is for the purpose of permitting the recipient to effect 
corrective action in the Government's best interests.
    5. Disclosure to any party pursuant to the receipt of a valid 
subpoena.
    6. Disclosure during the course of presenting evidence to a court 
magistrate or administrative tribunal of appropriate jurisdiction and 
such disclosure may include disclosure to opposing counsel in the 
course of settlement negotiations.
    7. Disclosure to a member of Congress submitting a request 
involving an individual who is a constituent of such member who has 
requested assistance from the member with respect to the subject matter 
of the record.
    8. Information in any system of records may be used as a data 
source, for management information, for the production of summary 
descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related personnel management functions or manpower studies. Information 
may also be disclosed to respond to general requests for statistical 
information (without personal identification of individuals) under the 
Freedom of Information Act.
    9. Information in any system of records to be disclosed to a 
Congressional office, in response to an inquiry from any such office, 
made at the request of the individual to whom the record pertains.
    10. A record from any system of records may be disclosed as a 
routine use of the National Archives and Records Administration, in 
records management inspection conducted under authority of 44 U.S.C. 
209 and 290.
    11. Referral to Federal, state, local and professional licensing 
authorities when the record to be released reflects on the moral, 
educational, or vocational qualifications of an individual seeking to 
be licensed.
    12. Disclosure to the Office of Government Ethics (OGE) for any 
purpose consistent with OGE's mission, including the compilation of 
statistical data.
    13. Disclosure to the Department of Justice in order to obtain the 
Department's advice regarding Corporation's disclosure obligations 
under the Freedom of Information Act.
    14. Disclosure of the Office of Management and Budget (OMB) or the 
Equal Employment Opportunity Commission (EEOC) in order to obtain OMB's 
advice regarding Corporation's obligations under the Privacy Act.

    Note: The Agency-wide statement of general routine uses does not 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are maintained in folders or computer diskettes and locked in 
metal file cabinets when not in immediate use.

RETRIEVABILITY:
    Retrievability is by the name of the person who contacted the 
Counselor.

SAFEGUARDS:
    Records in the system are available only to appropriate personnel 
in the Office of Equal Opportunity and other designated officials of 
the Corporation with a need for such records in the performance of 
their duties.

RETENTION AND DISPOSAL:
    Two (2) years after completion of counseling, the files are 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Equal Opportunity, Corporation for National and Community 
Service, 1201 New York Avenue, NW., Washington, DC 20525.

NOTIFICATION PROCEDURE:
    Request by individuals on whether a record is maintained about 
himself or herself should be addressed to the System Manager.

RECORD ACCESS PROCEDURES:
    Request for access to these records should be addressed to the 
System Manager.

CONTESTING RECORD PROCEDURES:
    Contest to information included in these records should be 
addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from the following categories of 
sources: (1) Aggrieved persons, witnesses, etc., in counseling matters; 
(2) Counselors' Reports; (3) Copies of documents relevant to any 
counseling matter; and (4) Correspondence.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--10

SYSTEM NAME:
    Discrimination Complaint Files.

SYSTEM LOCATION:
    Equal Opportunity Office, Corporation for National and Community 
Service, 1201 New York Avenue, NW., Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any employee or applicant for employment, AmeriCorps member or 
applicant or trainee for volunteer or service status, or employee of a 
grantee, or program beneficiary who has filed a formal complaint with 
or against the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Formal complaints, Reports of Investigation, Counseling documents, 
case decisions, and relevant correspondence, including settlement 
agreements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Titles VI and VII of the Civil Rights Act of 1964, as amended; the 
Age Discrimination in Employment Act, as amended; the Rehabilitation 
Act of 1973, as amended; Title IX of the Education Amendments of 1972, 
as amended; the Domestic Volunteer Service Act of 1973, as amended; the 
National and Community Service Act of 1990, as amended; and the Age 
Discrimination Act, as amended.

PURPOSE(s):
    To enable the Corporation to investigate and adjudicate complaints 
of discrimination.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Referral or disclosure: (a) To a Federal, state, or local agency 
charged with the responsibility of investigating, enforcing, or 
implementing the statute, rule, regulation, or order; (b) to an

[[Page 10888]]

investigator, counselor, grantee or other recipient of Federal 
financial assistance or hearing officer or arbitrator charged with the 
above responsibilities; (c) any and all appropriate and necessary uses 
of such records in a court of law or before an administrative board or 
hearing; and (d) such other referrals as may be necessary to carry out 
the enforcement and implementation of the statutes, rules, regulations, 
or orders.
    2. Disclosure to the Congressional committees having legislative 
oversight over the program involved, including when actions are 
proposed to be undertaken by suspending or terminating or refusing to 
grant or to continue Federal financial assistance for violation of the 
statutes, rules, regulations, or orders for recipients of Federal 
financial assistance from the Corporation.
    3. Disclosure to any source, either private or governmental, to the 
extent necessary to secure from source information relevant to, and 
sought in furtherance of, a legitimate investigation or EO counseling 
matter.
    4. Disclosure to a contractor, grantee or other recipient of 
Federal financial assistance, when the record to be released reflects 
serious inadequacies with the recipient's personnel, and disclosure of 
the record is for the purpose of permitting the recipient to effect 
corrective action in the Government's best interests.
    5. Disclosure to any party pursuant to the receipt of a valid 
subpoena.
    6. Disclosure during the course of presenting evidence to a court, 
magistrate or administrative tribunal of appropriate jurisdiction and 
such disclosure may include disclosures to opposing counsel in the 
course settlement negotiations.
    7. Disclosure to a member of Congress submitting a request 
involving an individual who has requested assistance from the member 
with respect to the subject matter of the record.
    8. Information in any system of records may be used as a data 
source, for management information, for the production of summary 
descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related personnel management functions or manpower studies. Information 
may also be disclosed to respond to general requests for statistical 
information (without personal identification of individuals) under the 
Freedom of Information Act.
    9. A record from any system of records may be disclosed as a 
routine use of the National Archives and Records Administration, in 
records management inspections conducted under authority of 44 U.S.C. 
2094 and 2906.
    10. Referral to Federal, state, local and professional licensing 
authorities when the record to be released reflects on the moral, 
educational, or vocational qualifications of an individual seeking to 
be licensed.
    11. Disclosure to the Office of Government Ethics (OGE) for any 
purpose consistent with OGE's mission, including the compilation of 
statistical data.
    12. Disclosure to the Department of Justice in order to obtain the 
Department's advice regarding the Corporation's disclosure obligations 
under the Freedom of Information Act.
    13. Disclosure to the Office of Management and Budget (OMB) or the 
Equal Employment Opportunity Commission (EEOC) in order to obtain OMB's 
advice regarding the Corporation's obligations under the Privacy Act.

    Note: The Agency-wide statement of general routine uses does not 
apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Files are maintained in folders or on computer diskettes which are 
locked in metal file cabinets when not in immediate use.

RETRIEVABILITY:
    Files are retrieved by the complainant's name.

SAFEGUARDS:
    Records in the system of records are available only to appropriate 
personnel in Equal Opportunity and other designated officials of the 
Corporation with a need of such records in the performance of their 
duties.

RETENTION AND DISPOSAL:
    Records are destroyed four (4) years after the close of the case.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Equal Opportunity, Corporation for National and Community 
Service, 1201 New York Avenue, NW., Washington, DC 20525.

NOTIFICATION PROCEDURE:
    Request by individuals on whether a record is maintained about 
himself or herself should be addressed to the System Manager.

RECORD ACCESS PROCEDURES:
    Request for access to these records should be sent to the System 
Manager.

CONTESTING RECORD PROCEDURES:
    Contest of information included in these records should be sent to 
the System Manager.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from the following categories of 
sources: (1) Complainants, witnesses, etc., in discrimination 
complaints; (2) Reports of investigations and Counselors' Reports; (3) 
Copies of documents relevant to any EO investigation; (4) Records of 
hearings on complaint; and (5) Correspondence.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--11

SYSTEM NAME:
    Employee Pay and Leave Records File.

SYSTEM LOCATION:
    Human Resources, Corporation for National and Community Service, 
1201 New York Avenue, NW., Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Corporation employees and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel actions; employing, promoting and terminating employees; 
savings bond applications; advises of allotments; IRS tax withholdings, 
applications, and records regarding collections for overpayments; and 
time and attendance records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    GAO Policy and Procedures Manual; 31 U.S.C. 66(a); and the Budget 
and Accounting Procedures Act of 1950, as amended.

PURPOSE(S):
    To provide a system whereby Corporation employees can track payroll 
and leave information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information from these records is routinely provided: (1) To the 
U.S. Department of the Treasury for payroll and savings bonds and other 
deduction purposes; (2) to the Internal Revenue Service with regard to 
tax deductions; and (3) to participating insurance companies holding 
policies with respect to employees of the Corporation. Also, see 
General Routine Uses contained in Preliminary Statement.

[[Page 10889]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets. The individual Time and Attendance records 
maintained by designated timekeepers throughout the agency are also 
stored in locked metal file cabinets.

RETRIEVABILITY:
    Records are by name in alphabetical order.

SAFEGUARDS:
    Records in the system are available only to employees of the 
Corporation with a need for such records in the performance of their 
duties.

RETENTION AND DISPOSAL:
    Records in the system are maintained for three (3) years after the 
end of the fiscal year in which an employee terminates employment with 
the Corporation and then retired to the nearest Federal Records Center 
in accordance with General Accounting Office instructions.

SYSTEM MANAGER(S) AND ADDRESS:
    Payroll Supervisor, Corporation for National and Community Service, 
Human Resources, 1201 New York Avenue, NW., Washington, DC 20525.

NOTIFICATION PROCEDURE:
    See the Notification paragraph in the Preliminary Statement.

RECORD ACCESS PROCEDURES:
    See the Access and Contest paragraph in the Preliminary Statement.

CONTESTING RECORD PROCEDURES:
    See the Access and Contest paragraph in the Preliminary Statement.

RECORD SOURCE CATEGORIES:
    Corporation employee to whom the record pertains.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--12

SYSTEM NAME:
    Freedom of Information Act and Privacy Act Requests File.

SYSTEM LOCATION:
    Office of the General Counsel, Corporation for National and 
Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who have submitted Freedom of Information Act and/or 
Privacy Act requests to the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Formal requests (FOIA/PA), research data, written decisions, and 
relevant correspondence, including final responses to the requesters.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Freedom of Information Act of 1966, as amended, and the Privacy 
Act of 1974, as amended.

PURPOSE(S):
    To maintain files of FOIA/Privacy Act requests and the 
Corporation's responses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses contained in Preliminary Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets.

RETRIEVABILITY:
    Records are indexed by number and by year.

SAFEGUARDS:
    Records in the system are available only to the Corporation FOIA/
Privacy Act Officer and other authorized officials of the Corporation 
with a need of such records in the performance of their duties.

RETENTION AND DISPOSAL:
    Records concerning requests and appeals are destroyed three (3) 
years after initial request.

SYSTEM MANAGER(S) AND ADDRESS:
    Corporation FOIA/Privacy Act Officer, Corporation for National and 
Community Service, Office of the General Counsel, 1201 New York Avenue, 
NW., Washington, DC 20525.

NOTIFICATION PROCEDURE:
    See Notification paragraph in the Preliminary Statement.

RECORD ACCESS PROCEDURES:
    See Access and Consent paragraph in the Preliminary Statement.

CONTESTING RECORD PROCEDURES:
    See Access and Contest paragraph in the Preliminary Statement.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from documents submitted by 
individuals engaging in official FOIA/Privacy Act requests as well as 
from responses issued by officials of the Corporation.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--13

SYSTEM NAME:
    Legal Office Litigation/Correspondence Files.

SYSTEM LOCATION:
    Office of the General Counsel, Corporation for National and 
Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals involved in litigation which requires General Counsel 
action.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Statements; affidavits/declarations; investigatory and 
administrative reports; personnel, financial, medical and business 
records; discovery and discovery responses; motions; orders, rulings; 
letters; messages; forms; reports; surveys; audits; summons; English 
translations of foreign documents; photographs; legal opinions; 
subpoenas; pleadings; memos; related correspondence; briefs; petitions; 
court records involving litigation; and related matters.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    These records are maintained under general authority of the Office 
of the General Counsel to represent the Corporation in connection with 
its dealings with its employees, and the general functions of the 
Office of the General Counsel to provide advice and counsel to the 
Chief Executive Officer of the Corporation and his or her staff.

PURPOSE(S):
    To maintain files relating to litigation matters involving the 
Corporation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To prepare correspondence and materials for litigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets. Computerized files are maintained on employee 
computers.

[[Page 10890]]

RETRIEVABILITY:
    Name of individual and the year litigation commenced.

SAFEGUARDS:
    Records are available only to employees assigned to the General 
Counsel Office or those officials authorized by the General Counsel 
with a need of such records in the performance of their duties.

RETENTION AND DISPOSAL:
    Records will be maintained in the Office of the General Counsel for 
one (1) year after case closure. Records will then be sent to the 
Federal Records Center where they will be destroyed after ten (10) 
years.

SYSTEM MANAGER(S) AND ADDRESS:
    General Counsel, Corporation for National and Community Service, 
1201 New York Avenue, NW., Washington, DC 20525.

NOTIFICATION PROCEDURE:
    Employees wishing to determine if this system contains records 
relating to them should contact the Corporation for National and 
Community Service, General Counsel Office, 1201 New York Avenue, NW., 
Washington, DC 20525.

RECORD ACCESS PROCEDURES:
    Litigation files are not subject to access. Other files may be 
accessed in accordance with agency-wide regulations.

CONTESTING RECORD PROCEDURES:
    Contest of information included in these records should be sent to 
the System Manager.

RECORD SOURCE CATEGORIES:
    Data is obtained from the following categories of sources: (1) 
Corporation employees; (2) Correspondence and reports from persons and 
agencies dealing with the agency and its employees; (3) Work product 
and research of lawyers of the office; and (4) Court records.

EXEMPTION CLAIMED FOR THE SYSTEM:
    Any information compiled in reasonable anticipation of a civil 
action or proceeding. 5 U.S.C. 552a(d)(5).
CORPORATION--14

SYSTEM NAME:
    Merit Promotion Plan Files.

SYSTEM LOCATION:
    Human Resources, Corporation for National and Community Service, 
1201 New York Avenue, NW., Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for employment with the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These files contain copies of applications for employment (SF-612 
or resumes) submitted by applicants and other background information 
regarding qualifications of the applicant for positions in the 
Corporation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended, and the 
National Community Service Act of 1990, as amended.

PURPOSE(S):
    To provide documentation necessary to support the Corporation's 
merit selection process.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The contents of these records and files may be disclosed and used 
as follows: (1) To Human Resources with regard to any question of 
eligibility, suitability or qualifications of an applicant for 
employment; and (2) to any source which requests information in the 
course of an inquiry as to the qualifications of an applicant to the 
extent necessary to identify the individual, inform the source of the 
nature and purpose of the inquiry, and to identify the type of 
information requested. Also, see General Routine Uses contained in 
Preliminary Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets.

RETRIEVABILITY:
    Records are indexed in order of vacancy announcement number.

SAFEGUARDS:
    Records are generally available only to Corporation employees with 
the need for such records in the performance of their duties.

RETENTION AND DISPOSAL:
    Records are destroyed when applications are two (2) years old. 
Applications which resulted in appointment are filed in the Official 
Personnel Folder and are subsequently retired to the Federal Records 
Center, St. Louis, Missouri.

SYSTEM MANAGER(s) AND ADDRESS:
    Director, Human Resources, Corporation for National and Community 
Service, 1201 New York Avenue, NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    See the Notification paragraph in the Preliminary Statement.

RECORD ACCESS PROCEDURES:
    See the Access and Contest paragraph in the Preliminary Statement.

CONTESTING RECORD CATEGORIES:
    Same as Record Access Procedures category.

RECORD SOURCE CATEGORIES:
    Information contained in the system is obtained from the following 
categories of sources: Applications and other personnel forms furnished 
by the individual; oral or written inquires from sources disclosed by 
the applicant, such as, employers, schools, references, etc.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--15

SYSTEM NAME:
    Office of the Inspector General Investigative Files.

SYSTEM LOCATION:
    Office of the Inspector General, Corporation for National and 
Community Service, 1201 New York Avenue, NW, Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects, complainants, and witnesseses of investigations, 
complaints, or other matters, including (but not necessarily limited 
to) former and present Corporation employees; former and present 
Corporation grant recipients, applicants, consultants, contractors and 
subcontractors and their employees; and other parties doing business or 
proposing to conduct business with the Corporation or its recipients, 
contractors and subcontractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    All correspondence relevant to the investigation; all internal 
staff memoranda; information provided by subjects, witnesses, and 
governmental investigatory or law enforcement organizations; copies of 
all subpoenas issued during the investigation; affidavits, statements 
from witnesses, memoranda of interviews, transcripts of testimony taken 
in the investigation and accompanying exhibits; documents and records 
or copies obtained during the

[[Page 10891]]

investigation; working papers of the staff, investigative notes, and 
other documents and records relating to the investigation; information 
about criminal, civil, or administrative referrals; and opening 
reports, progress reports, and closing reports, with recommendations 
for corrective action.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Inspector General Act of 1978, as amended, 5 U.S.C. app. 3.

PURPOSE(s):
    To maintain files of investigative and reporting activities carried 
out by the Office of the Inspector General.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Referral to Federal, state, local and foreign investigative or 
prosecutive authorities.
    A record in the system of records, which indicates either by itself 
or in combination with other information within the Corporation's 
possession, a violation or potential violation of law, whether civil, 
criminal or regulatory and whether arising by general statute or 
particular program statute, or by regulation, rule or order issued 
pursuant thereto, may be disclosed, as a routine use, to the 
appropriate Federal, foreign, state or local agency or professional 
organization charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing or 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statue or rule, regulation or order issued pursuant 
thereto.
    2. Disclosure to a Federal or state grand jury agent pursuant to a 
Federal or state grand jury subpoena or prosecution request that such 
record be released for the purpose of its introduction to a grand jury.
    3. Referral to suspension/debarment authorities, internal to the 
Corporation, when the record released is germane to a determination of 
the propriety of, or necessity for, a suspension or debarment action.
    4. Referral to Federal, state, local and professional licensing 
authorities when the record to be released reflects on the moral, 
educational, or vocational qualifications of an individual holding a 
license or seeking to be licensed.
    5. Disclosure to a contractor, grantee, or subgrantee or other 
recipient of Federal funds, when the record to be released reflects 
serious inadequacies with the recipient's personnel, and disclosure of 
the record is for the purpose of permitting the recipient to effect 
corrective action in the Government's best interest.
    6. Disclosure to a contractor, grantee, or subgrantee or other 
recipient of Federal funds, when the recipient has incurred an 
indebtedness to the Government through its receipt of Government funds, 
and release of the record is for the purpose of allowing the debtor to 
effect a collection against a third party.
    7. Disclosure to any source, either private or governmental, to the 
extent necessary to secure from such source information relevant to, 
and sought in furtherance of, a legitimate investigation or audit.
    8. Disclosure to a domestic, foreign or international governmental 
agency considering personnel or other internal actions, such as 
assignment, hiring, promotion, or retention of an individual, issuance 
of a security clearance, reporting an investigation of an individual, 
award or other benefit, to the extent that the information is relevant 
to such agency's decision on the matter.
    9. Disclosure to the Office of Government Ethics (OGE) for any 
purpose consistent with OGE's mission, including the compilation of 
statistical data, or the mission of the OIG.
    10. Disclosure to a Board of Contract Appeals, the General 
Accounting Office or other tribunal hearing a bid protest involving a 
Corporation or OIG procurement.
    11. Disclosure to a domestic, foreign or international government 
law enforcement agency maintaining civil, criminal or other relevant 
enforcement information, or other pertinent information, in order that 
the OIG may obtain information relevant to a decision concerning the 
assignment, hiring, promotion, or retention of an individual, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    12. Disclosure to the Department of Justice in order to obtain the 
Department's advice regarding OIG's obligations under the Freedom of 
Information Act.
    13. Disclosure to the Office of Management and Budget (OMB) in 
order to obtain OMB's advice regarding OIG's obligations under the 
Privacy Act.
    14. Disclosure to a member of Congress making a request at the 
behest of a party protected under the Privacy Act, when the member of 
Congress informs the appropriate official that the individual to whom 
the record pertains has authorized the member of Congress to have 
access.
    15. Disclosure to any Federal agency pursuant to the receipt of a 
valid subpoena.
    16. Disclosure to the U.S. Department of the Treasury or the U.S. 
Department of Justice when the Corporation or the OIG is seeking to 
obtain taxpayer information from the Internal Revenue Service.
    17. Disclosure to debt collection contractors for the purpose of 
collecting delinquent debts as authorized by the Debt Collection 
Improvement Act of 1996 (31 U.S.C. 3713).
    18. Disclosure to a ``consumer reporting agency'' as that term is 
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), and the 
Federal Claims Collection Act of 1966 (31 U.S.C. 3701 (a)(3)), in order 
to obtain information in the course of an investigation or audit.
    19. Disclosure to Corporation or OIG counsel, an administrative 
hearing tribunal, or counsel to the adverse party, in Program Fraud 
Civil Remedies Act or other litigation.
    20. Disclosure to a Federal, State, or local agency for use in 
computer matching programs to prevent and detect fraud and abuse in 
benefit or other programs, to support civil and criminal law 
enforcement activities of those agencies and their components, and to 
collect debts and overpayments owed to those agencies and their 
components.
    21. Disclosure to any court, magistrate or administrative authority 
during the course of any litigation or settlement negotiations in which 
the Corporation is a party or has an interest. A record in the system 
of records may be disclosed in a proceeding before a court or 
adjudicative body before which the Corporation or the OIG is authorized 
to appear, or in the course of settlement negotiations involving--
    (1) OIG, the Corporation, or any component thereof;
    (2) Any employee of the OIG or the Corporation in his or her 
official capacity;
    (3) Any employee of the Corporation in his or her individual 
capacity, where the Government has agreed to represent the employee; or
    (4) The United States, where the OIG determines that the litigation 
is likely to affect the OIG or the Corporation or any of its 
components.
    22. Disclosure to OIG's or the Corporation's legal representative, 
including the U.S. Department of Justice and other outside legal 
counsel, when the OIG or the Corporation is a party in actual or 
anticipated litigation or has an interest in such litigation.

[[Page 10892]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The Office of the Inspector General Investigative Files consist of 
paper records maintained in folders and an automated data base 
maintained on computer diskettes. The folders and diskettes are stored 
in locked metal file cabinets. The file cabinets are located in the 
Office of the Inspector General.

RETRIEVABILITY:
    The records are retrieved by a unique control number assigned to 
each investigation.

SAFEGUARD:
    Records in the system are available only to those persons whose 
duties require such access. The records are kept in limited access 
areas during duty hours and in locked file cabinets in a locked office 
at all other times.

RETENTION AND DISPOSAL:
    Records will be held in the office pursuant to General Records 
Schedule 22, June 1988, and will be destroyed by shredding or burning 
when no longer needed.

SYSTEM MANAGER(s) AND ADDRESS:
    Inspector General, Office of the Inspector General, Corporation for 
National and Community Service, 1201 New York Avenue, NW, Washington, 
DC 20525.

NOTIFICATION PROCEDURE:
    To determine whether this system of records contains a record 
pertaining to the requesting individual, the individual should write to 
the System Manager furnishing his or her name, address, telephone 
number, and social security number.

RECORD ACCESS PROCEDURES:
    See Notification Procedures.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
this system of records should write to the System Manager, setting 
forth the basis for which the individual believes the record is 
incomplete, irrelevant, incorrect or untimely.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from: Corporation 
staff and official Corporation records; current and former employees, 
contractors, grantees and their employees; subgrantees and their 
employees; AmeriCorps members or former members in Corporation-funded 
programs; and non-Corporation persons. Individuals to be interviewed 
and records to be examined are selected based on the nature of the 
allegations being investigated.

EXEMPTION CLAIMED FOR THE SYSTEM:
    The Office of Inspector General published exemptions under 5 U.S.C. 
552a(j) and (k).
CORPORATION--16

SYSTEM NAME:
    Travel Authorization Files.

SYSTEM LOCATION:
    Office of Accounting and Financial Management Services, Corporation 
for National and Community Service, 1201 New York Avenue, NW, 
Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Corporation employees or any other person invited to travel at the 
expense of the Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records consist of travel authorizations, vouchers, receipts, 
payment records, and other materials related to official travel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended; the 
National and Community Service Act of 1990, as amended, and the Budget 
and Accounting Procedures Act of 1950, as amended.

PURPOSE(s):
    To record and manage the payment of expenses for official travel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses contained in Preliminary Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders which are stored in locked 
metal file cabinets.

RETRIEVABILITY:
    Records are indexed alphabetically by name.

SAFEGUARDS:
    Records are available only to staff in the Office of Accounting and 
Financial Management Services, and other appropriate Corporation 
officials with the need for such records in the performance of their 
duties.

RETENTION AND DISPOSAL:
    Records are held for three (3) years and then retired to the 
Federal Records Center.

SYSTEM MANAGER(s) AND ADDRESS:
    Director, Office of Accounting and Financial Management Services, 
Corporation for National and Community Service, 1201 New York Avenue 
NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    To determine whether there is a record in the system about an 
individual, that individual should submit a request in writing to the 
System Manager giving name, taxpayer identification number, and 
address.

RECORD ACCESS PROCEDURES:
    See Notification procedures.

CONTESTING RECORD PROCEDURES:
    Anyone desiring to contest or amend information contained in this 
system should write to the System Manager and set forth the basis for 
which the record is believed to be incomplete or incorrect.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from documents submitted by 
individuals engaging in official travel as well as documents issued by 
the Corporation officials involved with authorizing and managing 
travel.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--17

SYSTEM NAME:
    Vendor Name and Identification Number Files.

SYSTEM LOCATION:
    Office of Accounting and Financial Management Services, Corporation 
for National and Community Service, 1201 New York Avenue, NW, 
Washington, DC 20525.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals with whom the Corporation does business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The data recorded includes the name, the taxpayer identification 
number, and the address of the entity.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service Act of 1973, as amended; the 
National and Community Service Act of 1990, as amended, and the Budget 
and Accounting Procedures Act of 1950, as amended.

[[Page 10893]]

PURPOSE(s):
    To maintain a single list of all entities with which the agency 
does business.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Data may be disclosed to the U.S. Department of Justice, the U.S. 
Department of the Treasury, or the General Accounting Office in 
connection with attempting to collect debts or to the Internal Revenue 
Service in the reporting of disbursements as required by the Internal 
Revenue Code. Also, see General Routine Uses contained in Preliminary 
Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data is stored on magnetic media in a computer system with access 
controlled by a security system that requires passwords and 
identification of each user.

RETRIEVABILITY:
    Data can be retrieved by taxpayer identification number.

SAFEGUARDS:
    Access to data stored on magnetic media is controlled by a security 
system that requires password and identification of each user.

RETENTION AND DISPOSAL:
    Records are held for three (3) years and then retired to the 
Federal Records Center.

SYSTEM MANAGER(s) AND ADDRESS:
    Director, Office of Accounting and Financial Management Services, 
Corporation for National and Community Service, 1201 New York Avenue, 
NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    To determine whether there is a record in the system of records 
about an individual, that individual should submit a request in writing 
to the System Manager giving name, taxpayer identification number, and 
address.

RECORD ACCESS PROCEDURES:
    See Notification procedures.

CONTESTING RECORD PROCEDURES:
    Anyone desiring to contest or amend information contained in this 
system should write to the System Manager and set forth the basis for 
which the record is believed to be incomplete or incorrect.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from documents submitted by 
individuals covered by the system as well as documents issued by the 
Corporation officials involved with managing funds.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
CORPORATION--18

SYSTEM NAME:
    AmeriCorps*VISTA Member Payroll System File.

SYSTEM LOCATION:
    Office of Accounting and Financial Management Services, 
AmeriCorps*VISTA Payroll Office, Corporation for National and Community 
Service, 1201 New York Avenue, NW, Washington, DC 20525.

CATEORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former AmeriCorps*VISTA members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name, address, social security number, data 
concerning the individual's sex, marital status, skills, service as an 
AmeriCorps*VISTA member, including dates served and projects served, 
amounts paid to the member while serving, amounts overpaid, and 
repayment records of such overpayment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Domestic Volunteer Service of 1973, as amended, and the Budget 
and Accounting Procedures Act of 1950, as amended.

PURPOSE(s):
    To record payments and allowances to AmeriCorps*VISTA members.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See General Routine Uses contained in Preliminary Statement. 
Information is also disclosed to the Social Security Administration and 
the Internal Revenue Service about the funds paid to comply with legal 
requirements that enable these agencies to perform their functions. 
Data from the system is also disclosed to the Financial Management 
Service of the U.S. Department of the Treasury to enable payments to be 
made.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual data is stored alphabetically in locked filing cabinets that 
are kept in a room that is only used for storing such materials. That 
room is kept locked except when employees who work with the 
AmeriCorps*VISTA member payroll system are using the data. Access by 
all other individuals is not allowed. Data is also stored on magnetic 
media in a computer system with access controlled by a security system 
that requires passwords and identification of each user.

RETRIEVABILITY:
    Data can be retrieved by individual name for manual records or by 
social security number for automated records.

SAFEGUARDS:
    The storage room is kept locked except when employees who work with 
the AmeriCorps*VISTA member payroll system are using the data. Access 
by all other individuals is not allowed. Access to data stored on 
magnetic media is controlled by a security system that requires 
passwords and identification of each user.

RETENTION AND DISPOSAL:
    Records are held for three (3) years and then retired to the 
Federal Records Center.

SYSTEM MANAGER(s) AND ADDRESS:
    Director, Office of Accounting and Financial Management Services, 
Corporation for National and Community Service, 1201 New York Avenue, 
NW, Washington, DC 20525.

NOTIFICATION PROCEDURE:
    To determine whether there is a record in the system of records 
about an individual, that individual should submit a request in writing 
to the System Manager giving name, taxpayer identification number, and 
address.

RECORD ACCESS PROCEDURES:
    See Notification procedure.

CONTESTING RECORD PROCEDURES:
    Anyone desiring to contest or amend information contained in this 
system should write to the System Manager and set forth the basis for 
which the record is believed to be incomplete or incorrect.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from documents submitted by 
individuals covered by the system as well as documents issued by 
Corporation officials involved with managing funds.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.

    Dated: February 25, 1999.
Thomas L. Bryant,
Acting General Counsel.
[FR Doc. 99-5142 Filed 3-4-99; 8:45 am]
BILLING CODE 6050-28-P