[Federal Register Volume 64, Number 36 (Wednesday, February 24, 1999)]
[Notices]
[Pages 9179-9180]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-4539]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 12, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected].
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs the records to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their adminis-trative 
use by the agency of origin, the rights of the Government and of 
private persons directly affected by the Government's activities, and 
whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Office of Executive Assistance and 
Management (N1-40-98-1, 2 items, 2 temporary items). Records relating 
to the Department of Commerce's compliance with environmental laws and 
regulations pertaining to such subjects as recycling, hazardous waste 
reporting, and procurement of environmentally preferable products. Also 
included are files relating to implementation of

[[Page 9180]]

Office of Management and Budget Circular A-76, ``Competition in 
Contracting,'' consisting of management efficiency studies, 
correspondence, and reports concerning library and mail services, food 
services, loan processing, and facilities maintenance.
    2. Department of Health and Human Services, Food and Drug 
Administration (N1-88-99-1, 1 item, 1 temporary item). User access log 
of visits to the agency's World Wide Web site. The logs record the 
visitor's origin, time of day, length of stay, and activities while at 
the site.
    3. Department of State, Coordinator for Counterterrorism (N1-59-96-
11, 12 items, 6 temporary items). Electronic copies of chronological 
files, program files, research and development files, legislation 
files, foreign terrorist designation files, and publication files 
created using electronic mail and word processing. Record keeping 
copies are proposed for permanent retention.
    4. Department of Treasury, Bureau of Alcohol, Tobacco, and Firearms 
(N1-436-99-1, 1 item, 1 temporary item). Online copies of directives in 
an automated system used between 1991 and 1997 that has not been 
updated. Paper copies of the directives were previously approved for 
permanent retention.
    5. Consumer Product Safety Commission, Directorate for Epidemiology 
and Health Sciences (N1-424-99-1, 9 items, 6 temporary items). Input 
and output data for three electronic systems pertaining to injuries and 
investigations. The electronic master files for these systems, National 
Electronic Injury Surveillance System, In-depth Investigation Data 
Base, and Injury or Potential Injury Incidents Data Base, are proposed 
for permanent retention.
    6. Environmental Protection Agency, Agency-wide, (N1-412-99-2, 8 
items, 5 temporary items). Records pertaining to the review of 
environmental impact statements, particularly the Federal Register 
process. Included are electronic copies of documents created using 
electronic mail and word processing. Paper copies of environmental 
impact statements, including drafts, supplemental documents, and agency 
comments, are proposed for permanent retention.
    7. Federal Emergency Management Agency, Response and Recovery 
Directorate (N1-311-99-1, 27 items, 26 temporary items). Records 
relating to emergency search and rescue task forces. Files pertain to 
selection of personnel, training, financial support, reimbursement for 
claims, and evaluation of readiness. Electronic copies of documents 
created using elec-tronic mail and word processing are also proposed 
for disposal. Paper copies of logs, reports and other records relating 
to specific incidents and disasters are proposed for permanent 
retention.
    8. Federal Emergency Management Agency, Chemical Stockpile 
Emergency Preparedness Program (N1-311-99-2, 6 items, 5 temporary 
items). Records created as background material for final reports on 
joint emergency preparedness exercises and correspondence with Federal 
agencies and state and local governments relating to administration and 
coordination of the preparedness program. Included are electronic 
copies of documents created using electronic mail and word processing. 
Paper copies of final reports on exercises, including plans, are 
proposed for permanent retention.
    9. Federal Emergency Management Agency, Office of Human Resources 
Management (N1-311-99-3, 1 item, 1 temporary item). Diskettes used for 
transmitting payroll information to the office that prepares pay 
statements and checks.
    10. Federal Emergency Management Agency, Office of Policy and 
Regional Operations (N1-311-99-4, 12 items, 10 temporary items). 
Correspondence, notes, and other background materials accumulated in 
connection with the development of agreements between the Federal 
Government and the states that provide for federal funding and 
technical assistance. Included are elec-tronic copies of documents 
created using electronic mail and word processing. Paper copies of 
final agreements are proposed for permanent retention.
    11. Martin Luther King, Jr. Federal Holiday Commission (N1-220-97-
2, 27 items, 8 temporary items). Routine administrative correspondence 
such as form letters and requests for information, awards background 
files, conference planning files, and budget and financial records of 
the Commission's various committees. Records that document overall 
Commission policies, programs, activities, and events are proposed for 
permanent retention, including such files as correspondence of the 
Chair and Executive Director, speeches, press releases, and biographies 
of Commission members, staff planning records, legislation files, 
transcripts, minutes, and agendas of meetings and Commission 
publications.
    12. National Institute of Standards and Technology, National 
Voluntary Laboratory Accreditation Program, (N1-167-98-1, 4 items, 4 
temporary items). Records relating to the accreditation of laboratories 
that carry out testing and calibration, including applications, 
assessment reports, and files that relate to the use of contractors in 
the accreditation process. A reduction in retention period is proposed 
for these records, which were previously approved for disposal. Also 
included are electronic copies of documents created using electronic 
mail and word processing.

    Dated: February 12, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-4539 Filed 2-23-99; 8:45 am]
BILLING CODE 7515-01-P