[Federal Register Volume 64, Number 32 (Thursday, February 18, 1999)]
[Notices]
[Pages 8116-8117]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-3932]



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DEPARTMENT OF THE INTERIOR

Minerals Management Service


Privacy Act of 1974; As Amended; Revisions to the Existing System 
of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Minerals Management Service (MMS) is issuing public 
notice of its intent to modify an existing Privacy Act system of 
records notice, MMS-8, ``Advanced Budget/Accounting Control and 
Information System (ABACIS).'' The revisions will identify an 
organizational change, update the address(es) of the System Location 
and the System Manager, and add CD-ROM as a storage media.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be 
provided a 30-day period in which to comment on the intended use of the 
information in the system of records. The Office of Management and 
Budget, in its Circular A-130, requires an additional 10-day period 
(for a total of 40 days) in which to make these comments. Any persons 
interested in commenting on this revised system of records may do so by 
submitting comments in writing to the U.S. Department of the Interior, 
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200, 
381 Elden Street, Herndon, Virginia 20170-4817. Comments received 
within 40 days of publication in the Federal Register will be 
considered. The system will be effective as proposed at the end of the 
comment period, unless comments are received which would require a 
contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior, 
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200, 
Herndon, Virginia 20170-4817.

FOR FURTHER INFORMATION CONTACT: Chief, Financial Management Branch, 
Minerals Management Service, Mail Stop 2300, 381 Elden St., Herndon, 
Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system 
notice for MMS-8, ``Advanced Budget/Accounting Control and Information 
System (ABACIS),'' to more accurately and clearly describe the 
address(es) of the System Location and the System Manager. The revision 
reflects an organizational change, a change of address in the Herndon, 
Virginia, System Manager location, adds CD-ROM as an additional storage 
media. Accordingly, the MMS proposes to amend the ``Advanced Budget/
Accounting Control and Information System (ABACIS),'' MMS-8 in its 
entirety to read as follows:
Robert E. Brown,
Associate Director for Administration and Budget.
INTERIOR/MMS-8

SYSTEM NAME:
    Advanced Budget/Accounting Control and Information System 
(ABACIS)--Interior, MMS-8.

SYSTEM LOCATION:
    Department of the Interior, Minerals Management Service, Office of 
Administration and Budget, Chief, Financial Management Branch, Mail 
Stop 2300, 381 Elden St., Herndon, Virginia, 20170-4817.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All debtors including employees, former employees, persons paying 
for goods or services, returning overpayments, or otherwise delivering 
cash, business firms, private citizens and institutions. Some of the 
records in the system pertain to individuals and may reflect personal 
information. Only the records reflecting personal information are 
subject to the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individuals' name, Social Security Number, address amount owed by 
or to, goods or services purchased, overpayment, check number, date and 
treasury deposit number, awards, advances, destination, itineraries, 
modes and purposes of travel, expenses, amount claimed and reimbursed, 
travel orders, vouchers, and information pertaining to an amount owed 
on an outstanding or delinquent travel advance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    (1) 5 U.S.C. 5514 (2) 31 U.S.C. 3511 (3) 5 U.S.C. 5701-09 (4) 31 
U.S.C. 3701, 3711, 3717, 3718, (5) U.S.C. 3512.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary uses of the records are (a) To account for monies paid 
and collected by the Minerals Management Service, Financial Management 
Branch, and for billing and followup; (b) to account for travel 
advances; (c) to compute vouchers to determine amounts claimed and 
reimbursed; (d) to account for travel orders, maintain records of modes 
and purposes of travel and itineraries. Disclosure outside the 
Department of the Interior may be made (1) To the U.S. Department of 
Justice or in a proceeding before a court of adjudicative body when (a) 
the United States, the Department of the Interior, a component of the 
Department, or, when represented by the Government an employee of the 
Department is a party to litigation or anticipated litigation or has an 
interest in such litigation, and (b) the Department of the Interior 
determines that the disclosure is relevant or necessary to the 
litigation and is compatible with the purpose for which the records 
were compiled; (2) to disclose pertinent information to an appropriate 
Federal, State, local, or foreign agency responsible for investigating, 
prosecuting, enforcing, or implementing a statute, rule, regulation, or 
order, where the disclosing agency becomes aware of an indication of a 
violation or potential violation of civil or criminal law or 
regulation; (3) to a Member of Congress from the record of an 
individual in response to an inquiry made at the request of that 
individual; (4) to the Department of the Treasury to effect payment of 
Federal, State, and local government agencies, nongovernmental 
organizations, and individuals; (5) to the Federal Agency for the 
purpose of collecting a debt owed the Federal Government through 
administrative or salary offset; (6) to other Federal Agencies 
conducting computer matching programs to help eliminate fraud and abuse 
and to detect unauthorized overpayments made to individuals; (7) to a 
Federal Agency which has requested information relevant or necessary to 
its hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant or other benefit; and (8) to 
Federal, State, or local agencies where necessary to obtain information 
relevant to the hiring or retention of an employee, or the issuance of 
a security clearance, license, contract, grant or other benefit; (9) to 
disclose debtor information to the IRS, or another Federal agency or 
its contractor solely to aggregate information for the IRS, to collect 
debts owed to the Federal government through the offset of tax results.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    Disclosures may be made from this system to consumer reporting 
agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)).

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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE: 
    Maintained on computer media with input forms and printed output in 
manual form, microfilm, and CD-ROM.

Retrievability:
    Indexed by name, social security number, travel order number, data, 
appropriations, or fund to be audited.

Safeguards:
    Maintained with safeguards meeting the requirements of 43 CFR 2.51 
for computer and manual records.

Retention and disposal:
    Retention and disposal is in accordance with General Records 
Schedule No. 7, Item Nos. 1-4 and in accordance with GSA Federal Travel 
Regulations.

System manager(s) and address:
    Chief, Financial Management Branch, Minerals Management Service, 
Mail Stop 2300, 381 Elden St., Herndon, Virginia 20170-4817.

Notification procedures:
    Inquires regarding the existence of a record should be addressed to 
the System Manager. A written signed request stating that the 
individual seeks information concerning his/her records is required (43 
CFR 2.60).

Record access procedures:
    A request for access may be addressed to the System Manager. The 
request must be in writing, signed by the requester, and meet the 
content requirements of 43 CFR 2.63.

Contesting record procedures:
    A petition for amendment should be addressed to the System Manager 
and must meet the content requirements of 43 CFR 2.71.

Record source categories:
    Debtor, accounting records, individual remitters, supervisors and 
standard office references.
[FR Doc. 99-3932 Filed 2-17-99; 8:45 am]
BILLING CODE 4310-94-M