[Federal Register Volume 64, Number 32 (Thursday, February 18, 1999)]
[Notices]
[Page 8115]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-3931]
[[Page 8115]]
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DEPARTMENT OF THE INTERIOR
Minerals Management Service
Privacy Act of 1974; As Amended; Revisions to the Existing System
of Records
AGENCY: Minerals Management Service, Department of the Interior.
ACTION: Proposed revisions to an existing system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Minerals Management Service (MMS) is issuing public
notice of its intent to modify an existing Privacy Act system of
records notice, MMS-5, ``Telephone/Employee Locator Systems (TELS).''
The revision will update the address(s) of the System Location and the
System Manager.
EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be
provided a 30-day period in which to comment on the intended use of the
information in the system of records. The Office of Management and
Budget, in its Circular A-130, requires an additional 10-day period
(for a total of 40 days) in which to make these comments. Any persons
interested in commenting on this revised system of records may do so by
submitting comments in writing to the U.S. Department of the Interior,
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200,
381 Elden Street, Herndon, Virginia 20170-4817. Comments received
within 40 days of publication in the Federal Register will be
considered. The system will be effective as proposed at the end of the
comment period, unless comments addressed are received which would
require a contrary determination.
ADDRESSES: Send written comments to U.S. Department of the Interior,
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200,
Herndon, Virginia 20170-4817.
FOR FURTHER INFORMATION CONTACT: Chief, Support Services Branch,
Procurement and Support Services Division, Minerals Management Service,
MS-2520, 381 Elden Street, Herndon, Virginia 20170-4817.
SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system
notice for MMS-5, ``Telephone/Employee Locator System (TELS),'' to more
accurately and clearly describe the address(s) of the System Location
and the System Manager. The revision reflects a change of address in
the Herndon, Virginia, System Manager location.
Accordingly, the MMS proposes to amend the ``Telephone/Employee
Locator System (TELS),'' MMS-5 in its entirety to read as follows:
Robert E. Brown,
Associate Director for Administration and Budget.
INTERIOR/MMS-5
System name:
Telephone/Employee Locator System (TELS)--Interior, MMS-5.
System location:
Procurement and Support Services Division, Minerals Management
Service, Mail Stop-2520, 381 Elden Street, Herndon, Virginia, 20170-
4817, and Administrative Service Centers.
Categories of individuals covered by the system:
Minerals Management Service (MMS) employees Service-wide, and
contractor personnel.
Categories of records in the system:
Names of individual employees and contractor employees, social
security numbers, grades, office telephone, building codes, room
numbers, mail stop codes, tenures, work schedules, organization codes,
and home zip codes.
Authority for maintenance of the system:
5 U.S.C. 301.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The primary uses of these records are: (1) To prepare MMS telephone
directories; (2) ride sharing; (3) to prepare space occupancy reports;
(4) to show change in employees position status and location; (5) to
monitor telephone inventories. Disclosure outside of the Department may
be made: (1) To the U.S. Department of Justice or in a proceeding
before a court or adjudicative body when (a) the United States, the
Department of the Interior, a component of the Department, or, when
represented by the Government, an employee of the Department is a party
to litigation or anticipated litigation or has an interest in such
litigation, and (b) the Department of the Interior determines that the
disclosure is relevant or necessary to the litigation and is compatible
with the purposes for which the records were compiled; (2) of
information indicating a violation or potential violation of a statute,
regulation, rule, order, or license to appropriate Federal, State,
local or foreign agencies responsible for investigating or prosecuting
the violation or for enforcing or implementing the statute, rule,
regulation, order, or license; (3) to a congressional office from the
record of an individual in response to an inquiry the individual has
made to the congressional office; (4) to a Federal Agency which has
requested information relevant or necessary to its hiring or retention
of an employee or issuance of a security clearance, license, contract,
grant, or other benefit; and (5) to Federal, State, or local agencies
where necessary to obtain information relevant to the hiring or
retention of an employee, or the issuance of a security clearance,
license, contract, grant, or other benefit.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in manual and computerized form.
Retrievability:
By name or social security number or telephone number
Safeguards:
Maintained with safeguards meeting the requirements of 43 CFR 2.51
for computer and manual records.
Retention and disposal:
Retention and disposal is in accordance with Records Management
Handbook, MMSM 380.2-H, 401-01.
System manager(s) and address:
Chief, Support Services Branch, Procurement and Support Services
Division, Minerals Management Service, Mail Stop 2520, 381 Elden
Street, Herndon, Virginia, 20170-4817.
Notification procedures:
A written and signed request stating that the expense seeks
information concerning records pertaining to him or her must be
addressed to the System Manager. See CFR 2.60.
Record access procedures:
A request for access should be addressed to the System Manager. See
43 CFR 2.63.
Contesting record procedures:
Contact the System Manager. See 43 CFR 2.71.
Record source categories:
Individuals on whom records are kept.
[FR Doc. 99-3931 Filed 2-12-99; 8:45 am]
BILLING CODE 4310-94-M