[Federal Register Volume 64, Number 32 (Thursday, February 18, 1999)]
[Notices]
[Page 8115]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-3931]



[[Page 8115]]

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DEPARTMENT OF THE INTERIOR

Minerals Management Service


Privacy Act of 1974; As Amended; Revisions to the Existing System 
of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Minerals Management Service (MMS) is issuing public 
notice of its intent to modify an existing Privacy Act system of 
records notice, MMS-5, ``Telephone/Employee Locator Systems (TELS).'' 
The revision will update the address(s) of the System Location and the 
System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be 
provided a 30-day period in which to comment on the intended use of the 
information in the system of records. The Office of Management and 
Budget, in its Circular A-130, requires an additional 10-day period 
(for a total of 40 days) in which to make these comments. Any persons 
interested in commenting on this revised system of records may do so by 
submitting comments in writing to the U.S. Department of the Interior, 
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200, 
381 Elden Street, Herndon, Virginia 20170-4817. Comments received 
within 40 days of publication in the Federal Register will be 
considered. The system will be effective as proposed at the end of the 
comment period, unless comments addressed are received which would 
require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior, 
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200, 
Herndon, Virginia 20170-4817.

FOR FURTHER INFORMATION CONTACT: Chief, Support Services Branch, 
Procurement and Support Services Division, Minerals Management Service, 
MS-2520, 381 Elden Street, Herndon, Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system 
notice for MMS-5, ``Telephone/Employee Locator System (TELS),'' to more 
accurately and clearly describe the address(s) of the System Location 
and the System Manager. The revision reflects a change of address in 
the Herndon, Virginia, System Manager location.
    Accordingly, the MMS proposes to amend the ``Telephone/Employee 
Locator System (TELS),'' MMS-5 in its entirety to read as follows:
Robert E. Brown,
Associate Director for Administration and Budget.
INTERIOR/MMS-5

System name:
    Telephone/Employee Locator System (TELS)--Interior, MMS-5.

System location:
    Procurement and Support Services Division, Minerals Management 
Service, Mail Stop-2520, 381 Elden Street, Herndon, Virginia, 20170-
4817, and Administrative Service Centers.

Categories of individuals covered by the system:
    Minerals Management Service (MMS) employees Service-wide, and 
contractor personnel.

Categories of records in the system:
    Names of individual employees and contractor employees, social 
security numbers, grades, office telephone, building codes, room 
numbers, mail stop codes, tenures, work schedules, organization codes, 
and home zip codes.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The primary uses of these records are: (1) To prepare MMS telephone 
directories; (2) ride sharing; (3) to prepare space occupancy reports; 
(4) to show change in employees position status and location; (5) to 
monitor telephone inventories. Disclosure outside of the Department may 
be made: (1) To the U.S. Department of Justice or in a proceeding 
before a court or adjudicative body when (a) the United States, the 
Department of the Interior, a component of the Department, or, when 
represented by the Government, an employee of the Department is a party 
to litigation or anticipated litigation or has an interest in such 
litigation, and (b) the Department of the Interior determines that the 
disclosure is relevant or necessary to the litigation and is compatible 
with the purposes for which the records were compiled; (2) of 
information indicating a violation or potential violation of a statute, 
regulation, rule, order, or license to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violation or for enforcing or implementing the statute, rule, 
regulation, order, or license; (3) to a congressional office from the 
record of an individual in response to an inquiry the individual has 
made to the congressional office; (4) to a Federal Agency which has 
requested information relevant or necessary to its hiring or retention 
of an employee or issuance of a security clearance, license, contract, 
grant, or other benefit; and (5) to Federal, State, or local agencies 
where necessary to obtain information relevant to the hiring or 
retention of an employee, or the issuance of a security clearance, 
license, contract, grant, or other benefit.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in manual and computerized form.

Retrievability:
    By name or social security number or telephone number

Safeguards:
    Maintained with safeguards meeting the requirements of 43 CFR 2.51 
for computer and manual records.

Retention and disposal:
    Retention and disposal is in accordance with Records Management 
Handbook, MMSM 380.2-H, 401-01.

System manager(s) and address:
    Chief, Support Services Branch, Procurement and Support Services 
Division, Minerals Management Service, Mail Stop 2520, 381 Elden 
Street, Herndon, Virginia, 20170-4817.

Notification procedures:
    A written and signed request stating that the expense seeks 
information concerning records pertaining to him or her must be 
addressed to the System Manager. See CFR 2.60.

Record access procedures:
    A request for access should be addressed to the System Manager. See 
43 CFR 2.63.

Contesting record procedures:
    Contact the System Manager. See 43 CFR 2.71.

Record source categories:
    Individuals on whom records are kept.

[FR Doc. 99-3931 Filed 2-12-99; 8:45 am]
BILLING CODE 4310-94-M