[Federal Register Volume 64, Number 32 (Thursday, February 18, 1999)]
[Notices]
[Pages 8113-8114]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-3930]


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DEPARTMENT OF THE INTERIOR

Minerals Management Service


Privacy Act of 1974; as Amended; Revisions to the Existing System 
of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Minerals Management Service (MMS) is issuing public 
notice of its intent to modify an existing Privacy Act system of 
records notice, MMS-4, ``Personnel Security System.'' The revision 
identifies an organizational change and updates the address of the 
System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be 
provided a 30-day period in which to comment on the intended use of the 
information in the system of records. The Office of Management and 
Budget, in its Circular A-130, requires an additional 10-day period 
(for a total of 40 days) in which to make these comments. Any persons 
interested in commenting on this revised system of records may do so by 
submitting comments in writing to the U.S. Department of the Interior, 
Minerals Management Service, ATTN:

[[Page 8114]]

MMS Privacy Act Officer, MS-2200, 381 Elden Street, Herndon, Virginia 
20170-4817. Comments received within 40 days of publication in the 
Federal Register will be considered. The system will be effective as 
proposed at the end of the comment period, unless comments are received 
which would require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior, 
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200, 
Herndon, Virginia 20170-4817.

FOR FURTHER INFORMATION CONTACT:
Security Personnel Officer Chief, Office of Administration and Budget, 
Minerals Management Service, MS-2400, 381 Elden Street, Herndon, 
Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system 
notice for MMS-4, ``Personnel Security System,'' to identify an 
organizational change and more accurately and clearly describe the 
address of the System Manager. The revisions reflect a change of 
address in the Herndon, Virginia, System Manager location.

    Accordingly, the MMS proposes to amend the ``Personnel Security 
System,'' MMS-4 in its entirety to read as follows:
Robert E. Brown,
Associate Director for Administration and Budget.
INTERIOR/MMS-4

SYSTEM NAME:
    Minerals Management Service (MMS) Personnel Security System--
Interior, MMS-4.

SYSTEM LOCATION:
    Department of the Interior, Minerals Management Service (MMS), 
Office of Administration and Budget, Personnel Division, Mail Stop 
2400, 381 Elden Street, Herndon, Virginia 20170-4817.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Minerals Management Service (MMS) employees and 
contract employees working for the MMS who: (1) Have been subject to 
personnel security investigations to determine suitability for 
placement in sensitive positions, require access to national security 
information, and/or require ADP access authorization and/or (2) require 
access to MMS buildings or individual offices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, sensitivity type, date of birth, place of birth, social 
security number, organization code, position title, grade, duty 
station, Office of Personnel file folder location (OPF), clearance, 
clearance date, access, clearance termination date, ADP type, grant 
date, ADP termination date, briefing information, suitability date, 
investigation basis, Agency conducting investigation, investigation 
completion date, investigation update and upgrade information. MMS 
termination date, pending code, remarks. For building passes and keys 
the height, weight, hair and eye color and employment status 
information is required. The automated portion of this system is only a 
compilation of records manually maintained.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 10501; 40 U.S.C. 486(c); 41 CFR 101-201.103.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary use of the records is to (1) Ensure that investigative 
requirements of Federal Personnel Manual 731 are satisfied and to 
provide a current record of MMS employees with clearance and ADP access 
authorization; and (2) provide access cards and keys to MMS buildings 
and offices. Disclosure outside of the Department may be made: (1) To 
the U.S. Department of Justice or in a proceeding before a court or 
adjudicative body when (a) the United States, the Department of the 
Interior, a component of the Department, or, when represented by the 
Government, an employee of the Department is a party to litigation or 
anticipated litigation or has an interest in such litigation and (b) 
the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled; (2) of information 
indicating a violation or potential violation of a statute, regulation, 
rule, order, or license to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violation or for enforcing or implementing the statute, rule, 
regulation, order or license; (3) to a Congressional office from the 
record of an individual in response to an inquiry the individual has 
made to the Congressional office; (4) to a Federal Agency which has 
requested information relevant or necessary to its hiring or retention 
of an employee or issuance of a security clearance, license, contract, 
grant or other benefit, and (5) to Federal State, or local agencies 
where necessary to obtain information relevant to the hiring or 
retention of an employee or the issuance of a security clearance, 
license, contract, grant or other benefit; (6) to the Office of 
Personnel Management for matters concerned with oversight activities 
necessary for the Office to carry out its legally authorized 
Governmentwide personnel management programs and functions.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual systems are maintained in locked GSA approved security 
containers. Automated data base system maintained on hard disk with 
password entry required.

RETRIEVABILITY:
    Indexed by individual name or social security number.

SAFEGUARDS:
    Maintained within the Personnel Division meeting the requirements 
of 43 CFR 2.51.

RETENTION AND DISPOSAL:
    These records are maintained in accordance with the General Records 
Schedule Number 18, Item Number 23.

SYSTEM MANAGER(S) AND ADDRESS:
    Personnel Security Officer, Office of Administration and Budget, 
Minerals Management Service, Mail Stop 2400, 381 Elden Street, Herdon, 
Virginia 20170-4817

NOTIFICATION PROCEDURE:
    Inquires regarding the existence of records should be addressed to 
the Personnel Security Officer. A signed request is required if an 
individual would like information concerning his/her records. See 43 
CFR 2.60.

RECORD ACCESS PROCEDURE:
    A request for access may be addressed to the Personnel Security 
Officer. The request must be in writing and be signed by the requester. 
The request must meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be addressed to the Personnel 
Security Officer and must meet the requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Individual on whom record is maintained.
[FR Doc. 99-3930 Filed 2-17-99; 8:45 am]
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