[Federal Register Volume 64, Number 32 (Thursday, February 18, 1999)]
[Notices]
[Pages 8112-8113]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-3929]


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DEPARTMENT OF THE INTERIOR

Minerals Management Service


Privacy Act of 1974; As Amended; Revisions to the Existing System 
of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Minerals Management Service (MMS) is issuing public 
notice of its intent to modify an existing Privacy Act system of 
records notice, MMS-3, ``Accident Reports and Investigations.'' The 
revisions will update the address(es) of the System Location and the 
System Manager.

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be 
provided a 30-day period in which to comment on the intended use of the 
information in the system of records. The Office of Management and 
Budget, in its Circular A-130, requires an additional 10-day period 
(for a total of 40 days) in which to make these comments. Any persons 
interested in commenting on this

[[Page 8113]]

revised system of records may do so by submitting comments in writing 
to the U.S. Department of the Interior, Minerals Management Service, 
ATTN: MMS Privacy Act Officer, MS-2200, 381 Elden Street, Herndon, 
Virginia 20170-4817. Comments received within 40 days of publication in 
the Federal Register will be considered. The system will be effective 
as proposed at the end of the comment period, unless comments are 
received which would require a contrary determination.

ADDRESSES: Send written comments to U.S. Department of the Interior, 
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200, 
Herndon, Virginia 20170-4817.

FOR FURTHER INFORMATION CONTACT: Safety and Occupational Health 
Manager, Procurement and Support Services Division, Minerals Management 
Service, MS-2520, 381 Elden Street, Herndon, Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system 
notice for MMS-3, ``Accident Reports and Investigations,'' to more 
accurately and clearly describe the address of the System Manager. The 
revision reflects a change of address in the Herndon, Virginia, System 
Manager location.
    Accordingly, the MMS proposes to amend the ``Accident Reports and 
Investigations,'' MMS-3 in its entirety to read as follows:
Robert E. Brown,
Associate Director for Administration and Budget.
INTERIOR/MMS-3

System name:
    Accident Reports and Investigations--Interior, MMS-3.

System location:
    Procurement and Support Services Division, Minerals Management 
Service, Mail Stop 2520, 381 Elden Street, Herndon, Virginia 20170-
4817.

Categories of individuals covered by the system:
    All personnel of the Minerals Management Service (MMS) who have had 
on-the-job accidents.

Categories of records in the system:
    Form DI-134, Accident Reports, correspondence, historical 
information, and corrective action reviews relating to accidents which 
have occurred on-the-job.

Authority for maintenance of the system:
    5 U.S.C. 7902.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The primary uses of the records are: (1) To maintain records of 
accidents in which MMS employees have been involved; (2) to report 
statistics and trends to the Department; (3) to monitor and report 
progress of the safety program in the MMS, using historical data and 
records of actions taken. Disclosure outside of the Department may be 
made: (1) To the U.S. Department of Justice or in a proceeding before a 
court of adjudicative body when (a) the United States, the Department 
of the Interior, a component of the Department, or, when represented by 
the government, an employee of the Department is party to litigation or 
anticipated litigation or has an interest in such litigation, and (b) 
the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled; (2) of information 
indicating a violation or potential violation of a statute, regulation, 
rule, order, or license to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violation or for enforcing or implementing the status, rule, 
regulation, order, or license; (3) to a congressional office from the 
record of an individual in response to an inquiry the individual has 
made to the congressional office; (4) to a Federal Agency which has 
requested information relevant or necessary to its hiring or retention 
of an employee, or issuance of a security clearance, license, contract, 
grant, or other benefit; and (5) of Federal, State, or local agencies 
where necessary to obtain information relevant to the hiring or 
retention of an employee or the issuance of a security clearance 
license, contract, grant, or other benefit.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:

STORAGE:
    Maintained in manual form in file folders.

RETRIEVABILITY:
    By name of individual.

SAFEGUARDS:
    Kept in locked cabinet. Access limited to authorized personnel.

RETENTION AND DISPOSAL:
    Retention and disposal is in accordance with General Records 
Schedule No. 18, Item No. 12.

SYSTEM MANAGER(S) AND ADDRESS:
    Safety and Occupational Health Manager. Procurement and Support 
Services Division, Minerals Management Service, Mail Stop 2520, 381 
Elden Street, Herndon, VA, 20170-4817.

NOTIFICATION PROCEDURE:
    A written and signed request stating that the requester seeks 
information concerning records pertaining to him or her must be 
addressed to the System Manager. See 43 CFR 2.60.

RECORD ACCESS PROCEDURE:
    A request for access must be in writing, signed by the requester, 
submitted to the Systems Manager, and meet the requirements of 43 CFR 
2.63.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and meet the requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Accident victims, witnesses, supervisors, and investigators.

[FR Doc. 99-3929 Filed 2-17-99; 8:45 am]
BILLING CODE 4310-94-M