[Federal Register Volume 64, Number 32 (Thursday, February 18, 1999)]
[Notices]
[Pages 8111-8112]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-3928]


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DEPARTMENT OF THE INTERIOR

Minerals Management Service


Privacy Act of 1974; As Amended; Revisions to the Existing System 
of Records

AGENCY: Minerals Management Service, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Minerals Management Service (MMS) is issuing public 
notice of its intent to modify an existing Privacy Act system of 
records notice, MMS-2, ``Personal Property Accountability Records.'' 
The revisions will add the Office of Surface Mining (OSM) and update 
the address(s) of the System Location and System Manager(s).

EFFECTIVE DATE: 5 U.S.C. 552a(e)(11) requires that the public be 
provided a 30-day period in which to comment on the intended use of the 
information in the system of records. The Office of Management and 
Budget, in its Circular A-130, requires an additional 10-day period 
(for a total of 40 days) in which to make these comments. Any persons 
interested in commenting on this revised system of records may do so by 
submitting comments in writing to the U.S. Department of the Interior, 
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200, 
381

[[Page 8112]]

Elden Street, Herndon, Virginia 20170-4817. Comments received within 40 
days of publication in the Federal Register will be considered. The 
system will be effective as proposed at the end of the comment period, 
unless comments are received which would require a contrary 
determination.

ADDRESSES: Send written comments to U.S. Department of the Interior, 
Minerals Management Service, ATTN: MMS Privacy Act Officer, MS-2200, 
Herndon, Virginia 20170-4817, or to U.S. Department of the Interior, 
Office of Surface Mining, ATTN: Privacy Act Officer, Washington, D.C. 
20240.

FOR FURTHER INFORMATION CONTACT: Chief, Support Services Branch, 
Procurement and Support Services Division, Minerals Management Service, 
MS-2520, 381 Elden Street, Herndon, Virginia 20170-4817.

SUPPLEMENTARY INFORMATION: The MMS is proposing to amend the system 
notice for MMS-2, ``Personal Property Accountability Records,'' to add 
OSM as a user of this system, and more accurately and clearly describe 
the address(s) of the System Location and System Manager(s). The 
revision reflects the addition of OSM including related address of the 
OSM System Manager, and a change of address in the Herndon, Virginia, 
System Manager location. Accordingly, the MMS proposes to amend the 
``Personal Property Accountability Records,'' MMS-2 in its entirety to 
read as follows:.

Robert E. Brown,
Asociate Director for Administration and Budget.
INTERIOR/MMS-2

System name:
    Personal Property Accountability Records--Interior, MMS-2.

System location:
    This system is located in (1) Procurement and Support Services 
Division, Minerals Management Service, 381 Elden Street, Herndon, 
Virginia 20170-4817; and (2) Administrative offices in substantially 
all field locations. A listing of field locations is available from the 
System Manager.

Categories of individuals covered by the system:
    Employees of MMS and OSM who are accountable for Government owned 
controlled property.

Categories of records in the system:
    Records of assignment of an internal identification number and 
acknowledgment of receipts by employees. Records of transfers to other 
accountable employees. Inventory records containing employee social 
security numbers and duty stations.

Authority for maintenance of the system:
    40 U.S.C. 483(b).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The primary uses of the records are to: (1) Maintain control over 
MMS-owned and controlled property; and (2) maintain up-to-date 
inventory and to record accountability for the property. Disclosure 
outside the Department of the Interior may be made: (1) To the U.S. 
Department of Justice or in a proceeding before a court or adjudicative 
body when (a) the United States, the Department of the Interior, a 
component of the Department, or, when represented by the government, an 
employee of the Department is party to litigation or anticipated 
litigation or has an interest in such litigation, and (b) the 
Department of the Interior determines that the disclosure is relevant 
or necessary to the litigation and is compatible with the purpose for 
which the records were compiled; (2) of information indicating a 
violation or potential violation of a statute, regulation, rule, order, 
or license to appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violation or for 
enforcing or implementing the statute, rule, regulation, order, or 
license; (3) to a congressional office from the record of an individual 
in response to an inquiry the individual has made to the congressional 
office; made at the request of that individual; (4) to a Federal Agency 
which has requested information relevant or necessary to its hiring or 
retention of an employee, or issuance of a security clearance, license, 
contract, grant, or other benefit; and (5) of Federal, State, or local 
agencies where necessary to obtain information relevant to the hiring 
or retention of an employee or the issuance of a security clearance, 
license, contract, grant, or other benefit.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
storage:
    Records are both manual and computerized.

Retrievability:
    By employee social security number.

Safeguards:
    Access by authorized employees only.

Retention and disposal:
    Retention and disposal is in accordance with General Records 
Schedule No. 23, Item No. 1.

System manager(s) and address:
    Chief, Support Services Branch, Procurement and Support Services 
Division, Minerals Management Service. Mail Stop 2520, 381 Elden 
Street, Herndon, Virginia 20170-4817 and Chief, Office of 
Administration, Office of Surface Mining, 1951 Constitution Avenue, NW, 
Washington, DC 20240.

Notification procedure:
    Contact the System Manager or the pertinent field installation. See 
43 CFR 2.60.

Record access procedures:
    Same as above or to the pertinent field installation for access. 
See 43 CFR 3.63.

Contesting record procedures:
    A petition for amendment should be addressed to the System Manager 
and must meet the content requirements of 43 CFR 2.71.

Record source categories:
    Individual employees and property management personnel.

[FR Doc. 99-3928 Filed 2-17-99; 8:45 am]
BILLING CODE 4310-94-M