[Federal Register Volume 64, Number 22 (Wednesday, February 3, 1999)]
[Notices]
[Pages 5319-5320]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-2471]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 22, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected].
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713-
7110. E-mail:[email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs the records to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their adminis-trative 
use by the agency of origin, the rights of the Government and of 
private persons directly affected by the Government's activities, and 
whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force (N1-AFU-99-5, 5 items, 2 temporary 
items). Architectural and engineering drawings pertaining to Air Force 
facilities and structures in Panama that were not long-lasting or 
historically significant. Records relating to structures of historical 
or architectural significance are proposed for permanent retention.
    2. Department of the Army, Army Reserve (N1-AU-98-3, 2 items, 2 
temporary items). Records pertaining to the Individual Mobilization 
Augmentation Program under which selected individuals may be mobilized 
to support the President. Included are administrative reference files 
relating to such matters as exceptions to policy, budget and annual 
training and supervisors' files on individual designees.
    3. Department of the Army (N1-AU-98-13, 46 items, 46 temporary 
items). Short-term, temporary records accumulated by U.S. Army South 
(USARSO). The records were previously approved for disposal and consist 
of such files as pharmacy stock inventory reports, household shipment 
bills of lading, prisoner personal property reports, and military 
police reports. Records are proposed for immediate disposal upon 
USARSO's relocation from Panama to Puerto Rico. Electronic copies of 
documents created using electronic mail and word processing are also 
proposed for disposal.
    4. Department of Health and Human Services, National Institutes of 
Health (N1-443-98-3, 3 items, 2 temporary items). Files relating to 
procedures governing budget generation, including electronic copies 
created using electronic mail, word processing, spreadsheet 
applications and database management applications. Recordkeeping copies 
of budget

[[Page 5320]]

estimates and justification files are proposed for permanent retention; 
electronic copies of these records created using electronic mail, word 
processing, spreadsheet applications and database management 
applications are proposed for disposal.
    5. Central Intelligence Agency (N1-263-99-1, 13 items, 5 temporary 
items). Security name check records, accounting and administrative 
files, commercially available phonograph records, reading file of 
reports prepared by other agencies, and unintelligible audio recordings 
relating to Guatemala, 1952-1954. Records relating to overall 
development, coordination, and implementation of policies and plans are 
proposed for permanent retention.
    6. Environmental Protection Agency, Office of Pesticide Programs 
(N1-412-98-3, 6 items, 4 temporary items). Copies of records that 
document the review processes relating to the registration of 
pesticides, including electronic copies of documents created using 
electronic mail, word processing, and a document management system. 
Paper records created after June 1996 and microform copies created from 
1963 to 1996 are proposed for permanent retention.
    7. Environmental Protection Agency (N1-412-98-5, 2 items, 2 
temporary items). Permit Appeals Files including electronic copies of 
documents created using electronic mail and word processing. These 
records document appeals to EPA regional administrators concerning 
permit decisions. Landmark or precedent-setting appeals and all 
decisions of the Administrative Law Judge were previously approved for 
permanent retention.
    8. General Accounting Office (N1-217-99-1, 24 items, 14 temporary 
items). Older records of the Accounting Officers of the Department of 
Treasury dating approximately from 1815-1948, which were transferred to 
the General Accounting Office upon its establishment in 1921. Records 
proposed for disposal consist of indexes, ledgers, registers, bound 
volumes, claim files, contract records, and account abstracts relating 
to such matters as claims by Spanish-American War veterans, taxes on 
national banks, U.S. loans to foreign nations during World War I, 
purchases of bonds by Navy personnel during World War I, payments made 
to Civil War and Spanish-American War officers, and Soldiers' Home 
expense accounts. In most instances, records proposed for disposal are 
duplicates of records which have previously been accessioned into the 
National Archives of the United States. Records proposed for permanent 
retention include registers of Black Hawk War Claims, 1833-1835; 
records of fishing vessel allowances, 1837-1857; state and Indian 
claims, 1861-1926; Indian settlements, 1875-1880; water rights 
applications, 1907-1922; selected ledgers and fiscal records, 1861-
1922; selected ordnance and construction contracts, 1886-1918; and 
contracts for mail service, 1913-1921.
    9. General Accounting Office (N1-411-99-1, 12 items, 4 temporary 
items). Older records of the General Accounting Office, dating 
primarily from 1887-1947. Records proposed for disposal include 
National Guard pay cards, 1929-1936; a general account journal for the 
years, 1926-1932; miscellaneous ledgers, 1887-1944; and copies of 
General Court-Martial Orders, 1922-1927. Indian Claim Warrants, 1924-
1925; World War I Unsettled Loan Files and Indexes, 1914-1930; selected 
ledgers, journals, and fiscal records, 1887-1944; Ledgers for Indian 
Warrants and Settlements, 1924-1935; Pay Warrants Issued, 1923-1925; 
World War II Contract Hardship Claims, 1946-1947; and Indian Claims 
Settlement Files, 1922-1924, are proposed for permanent retention.
    10. Tennessee Valley Authority, Office of Communications (N1-142-
97-10, 1 item, 1 temporary item). Correspondence relating to requests 
for information or action from outside TVA that are handled by lower 
level managers. Correspondence signed by the vice president, chief 
operating officer or Board members was previously approved for 
permanent retention.
    11. U.S. Nuclear Regulatory Commission (N1-431-96-2, 1 item, 1 
temporary item). Files relating to cases heard by the agency panel 
which reviews allegations made by individuals against specific 
utilities or other organizations which are regulated by the NRC. The 
case files include allegations, minutes and summaries of allegation 
review panel meetings, correspondence with allegers and licensees, 
referral memoranda to the Office of Investigations, inspection reports, 
staff safety evaluations, automated system printouts, documents showing 
staff resolution, and closure documents sent to allegers.

    Dated: January 26, 1999.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 99-2471 Filed 2-2-99; 8:45 am]
BILLING CODE 7515-01-P