[Federal Register Volume 64, Number 22 (Wednesday, February 3, 1999)] [Notices] [Pages 5319-5320] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 99-2471] ======================================================================= ----------------------------------------------------------------------- NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedules; Availability and Request for Comments AGENCY: National Archives and Records Administration, Office of Records Services--Washington, DC. ACTION: Notice of availability of proposed records schedules; request for comments. ----------------------------------------------------------------------- SUMMARY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize the preservation of records of continuing value in the National Archives of the United States and the destruction, after a specified period, of records lacking administrative, legal, research, or other value. Notice is published for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: Requests for copies must be received in writing on or before March 22, 1999. Once the appraisal of the records is completed, NARA will send a copy of the schedule. NARA staff usually prepare appraisal memorandums that contain additional information concerning the records covered by a proposed schedule. These, too, may be requested and will be provided once the appraisal is completed. Requesters will be given 30 days to submit comments. ADDRESSES: To request a copy of any records schedule identified in this notice, write to the Life Cycle Management Division (NWML), National Archives and Records Administration (NARA), 8601 Adelphi Road, College Park, MD 20740-6001. Requests also may be transmitted by FAX to 301- 713-6852 or by e-mail to [email protected]. Requesters must cite the control number, which appears in parentheses after the name of the agency which submitted the schedule, and must provide a mailing address. Those who desire appraisal reports should so indicate in their request. FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern Records Programs (NWM), National Archives and Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713- 7110. E-mail:[email protected]. SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing retention periods for records and submit these schedules for NARA approval, using the Standard Form (SF) 115, Request for Records Disposition Authority. These schedules provide for the timely transfer into the National Archives of historically valuable records and authorize the disposal of all other records after the agency no longer needs the records to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. No Federal records are authorized for destruction without the approval of the Archivist of the United States. This approval is granted only after a thorough consideration of their adminis-trative use by the agency of origin, the rights of the Government and of private persons directly affected by the Government's activities, and whether or not they have historical or other value. Besides identifying the Federal agencies and any subdivisions requesting disposition authority, this public notice lists the organizational unit(s) accumulating the records or indicates agency- wide applicability in the case of schedules that cover records that may be accumulated throughout an agency. This notice provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction). It also includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it too in- cludes information about the records. Further information about the disposition process is available on request. Schedules Pending 1. Department of the Air Force (N1-AFU-99-5, 5 items, 2 temporary items). Architectural and engineering drawings pertaining to Air Force facilities and structures in Panama that were not long-lasting or historically significant. Records relating to structures of historical or architectural significance are proposed for permanent retention. 2. Department of the Army, Army Reserve (N1-AU-98-3, 2 items, 2 temporary items). Records pertaining to the Individual Mobilization Augmentation Program under which selected individuals may be mobilized to support the President. Included are administrative reference files relating to such matters as exceptions to policy, budget and annual training and supervisors' files on individual designees. 3. Department of the Army (N1-AU-98-13, 46 items, 46 temporary items). Short-term, temporary records accumulated by U.S. Army South (USARSO). The records were previously approved for disposal and consist of such files as pharmacy stock inventory reports, household shipment bills of lading, prisoner personal property reports, and military police reports. Records are proposed for immediate disposal upon USARSO's relocation from Panama to Puerto Rico. Electronic copies of documents created using electronic mail and word processing are also proposed for disposal. 4. Department of Health and Human Services, National Institutes of Health (N1-443-98-3, 3 items, 2 temporary items). Files relating to procedures governing budget generation, including electronic copies created using electronic mail, word processing, spreadsheet applications and database management applications. Recordkeeping copies of budget [[Page 5320]] estimates and justification files are proposed for permanent retention; electronic copies of these records created using electronic mail, word processing, spreadsheet applications and database management applications are proposed for disposal. 5. Central Intelligence Agency (N1-263-99-1, 13 items, 5 temporary items). Security name check records, accounting and administrative files, commercially available phonograph records, reading file of reports prepared by other agencies, and unintelligible audio recordings relating to Guatemala, 1952-1954. Records relating to overall development, coordination, and implementation of policies and plans are proposed for permanent retention. 6. Environmental Protection Agency, Office of Pesticide Programs (N1-412-98-3, 6 items, 4 temporary items). Copies of records that document the review processes relating to the registration of pesticides, including electronic copies of documents created using electronic mail, word processing, and a document management system. Paper records created after June 1996 and microform copies created from 1963 to 1996 are proposed for permanent retention. 7. Environmental Protection Agency (N1-412-98-5, 2 items, 2 temporary items). Permit Appeals Files including electronic copies of documents created using electronic mail and word processing. These records document appeals to EPA regional administrators concerning permit decisions. Landmark or precedent-setting appeals and all decisions of the Administrative Law Judge were previously approved for permanent retention. 8. General Accounting Office (N1-217-99-1, 24 items, 14 temporary items). Older records of the Accounting Officers of the Department of Treasury dating approximately from 1815-1948, which were transferred to the General Accounting Office upon its establishment in 1921. Records proposed for disposal consist of indexes, ledgers, registers, bound volumes, claim files, contract records, and account abstracts relating to such matters as claims by Spanish-American War veterans, taxes on national banks, U.S. loans to foreign nations during World War I, purchases of bonds by Navy personnel during World War I, payments made to Civil War and Spanish-American War officers, and Soldiers' Home expense accounts. In most instances, records proposed for disposal are duplicates of records which have previously been accessioned into the National Archives of the United States. Records proposed for permanent retention include registers of Black Hawk War Claims, 1833-1835; records of fishing vessel allowances, 1837-1857; state and Indian claims, 1861-1926; Indian settlements, 1875-1880; water rights applications, 1907-1922; selected ledgers and fiscal records, 1861- 1922; selected ordnance and construction contracts, 1886-1918; and contracts for mail service, 1913-1921. 9. General Accounting Office (N1-411-99-1, 12 items, 4 temporary items). Older records of the General Accounting Office, dating primarily from 1887-1947. Records proposed for disposal include National Guard pay cards, 1929-1936; a general account journal for the years, 1926-1932; miscellaneous ledgers, 1887-1944; and copies of General Court-Martial Orders, 1922-1927. Indian Claim Warrants, 1924- 1925; World War I Unsettled Loan Files and Indexes, 1914-1930; selected ledgers, journals, and fiscal records, 1887-1944; Ledgers for Indian Warrants and Settlements, 1924-1935; Pay Warrants Issued, 1923-1925; World War II Contract Hardship Claims, 1946-1947; and Indian Claims Settlement Files, 1922-1924, are proposed for permanent retention. 10. Tennessee Valley Authority, Office of Communications (N1-142- 97-10, 1 item, 1 temporary item). Correspondence relating to requests for information or action from outside TVA that are handled by lower level managers. Correspondence signed by the vice president, chief operating officer or Board members was previously approved for permanent retention. 11. U.S. Nuclear Regulatory Commission (N1-431-96-2, 1 item, 1 temporary item). Files relating to cases heard by the agency panel which reviews allegations made by individuals against specific utilities or other organizations which are regulated by the NRC. The case files include allegations, minutes and summaries of allegation review panel meetings, correspondence with allegers and licensees, referral memoranda to the Office of Investigations, inspection reports, staff safety evaluations, automated system printouts, documents showing staff resolution, and closure documents sent to allegers. Dated: January 26, 1999. Michael J. Kurtz, Assistant Archivist for Record Services--Washington, DC. [FR Doc. 99-2471 Filed 2-2-99; 8:45 am] BILLING CODE 7515-01-P