[Federal Register Volume 64, Number 15 (Monday, January 25, 1999)]
[Notices]
[Pages 3687-3688]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-1567]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Computer Matching Program

AGENCY: Defense Manpower Data Center, Defense Logistics Agency, DoD.
ACTION: Notice of a Computer Matching Program.

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SUMMARY: Subsection (e)(12) of the Privacy Act of 1974, as amended, (5 
U.S.C. 552a) requires agencies to publish advance notice of any 
proposed or revised computer matching program by the matching agency 
for public comment. The Department of Defense (DoD), as the matching 
agency under the Privacy Act, is hereby giving constructive notice in 
lieu of direct notice to the record subjects of a computer matching 
program between the Department of the Treasury and DoD that their 
records are being matched by computer. The record subjects are 
delinquent debtors of the Bureau of the Public Debt, Department of the 
Treasury, who are current or former Federal employees receiving any 
Federal salary or benefit payments and who are indebted or delinquent 
in their repayment of debts to the United States Government under 
certain programs administered by the Public Debt.
DATES: This proposed action will become effective February 24, 1999 and 
matching may commence unless changes to the matching program are 
required due to public comments or by Congressional or by Office of 
Management and Budget objections. Any public comment must be received 
before the effective date.
ADDRESSES: Any interested party may submit written comments to the 
Director, Defense Privacy Office, 1941 Jefferson Davis Highway, Suite 
920, Arlington, VA 22202-4502.
FOR FURTHER INFORMATION CONTACT: Mr. Vahan Moushegian, Jr. at (703) 
607-2943.
SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy 
Act of 1974, as amended, (5 U.S.C. 552a), the Department of the 
Treasury and the Defense Manpower Data Center (DMDC) have concluded an 
agreement to conduct a computer matching program. The purpose of the 
match is to exchange personal data between the agencies for debt 
collection. The match will yield the identity and location of the 
debtors within the Federal Government so that the Bureau can pursue 
recoupment of the debt by voluntary payment or by administrative or 
salary offset procedures. Computer matching appeared to be the most 
efficient and effective manner to accomplish this task with the least 
amount of intrusion of personal privacy of the individuals concerned. 
It was therefore concluded and agreed upon that computer matching would 
be the best and least obtrusive manner and choice for accomplishing 
this requirement.
    A copy of the computer matching agreement between the Department of 
the Treasury and DMDC is available to the public upon request. Requests 
should be submitted to the address caption above or to the Debt 
Collection Officer, Bureau of Public Debt, Hintgen Building, Room 114, 
P.O. Box 1328, Parkersburg, WV 26106-1328.
    Set forth below is the notice of the establishment of the computer 
matching program required by paragraph 6.c. of the Office of Management 
and Budget Guidelines on computer matching published on June 19, 1989, 
at 54 FR 25818.
    The matching agreement, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, and an advance copy of this notice was submitted on 
January 12, 1999, to the House Committee on Government Reform and 
Oversight, the Senate Committee on Governmental Affairs, and the 
Administrator of the Office of Information and Regulatory Affairs, 
Office of Management and Budget pursuant to paragraph 4d of Appendix I 
to OMB Circular No. A-130, 'Federal Agency Responsibilities for 
Maintaining Records about Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).
    Dated: January 19, 1999.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

COMPUTER MATCHING PROGRAM BETWEEN THE DEPARTMENT OF THE TREASURY/
BUREAU OF PUBLIC DEBT, AND THE DEFENSE MANPOWER DATA CENTER AND THE 
DEPARTMENT OF DEFENSE FOR DEBT COLLECTION.

    A. Participating agencies: Participants in this computer matching 
program are the Bureau of Public Debt, Department of the Treasury and 
the Defense Manpower Data Center (DMDC), Department of Defense (DoD). 
The Bureau of Public Debt is the source agency, i.e., the agency 
disclosing the records for the purpose of the match. DMDC is the 
specific recipient or matching agency, i.e., the agency that actually 
performs the computer matching.
    B. Purpose of the match: The purpose of the match is to identify 
and locate any matched Federal personnel, employed, serving or retired, 
who owe delinquent debts to the Federal Government under certain 
programs administered by the Bureau of Public Debt. The Bureau will use 
this information to initiate independent collection of those debts 
under the provisions of the Debt Collection Act of 1982, as amended, 
when voluntary payment is not forthcoming. These collection efforts 
will include requests by the Bureau of the military service/employing 
agency in the case of military personnel (either active, reserve, or 
retired) and current non-postal civilian employees, and to the Office 
of Personnel Management in the case of retired non-postal civilian 
employees to apply administrative and/or salary offset procedures until 
such time as the obligation is paid in full.
    C. Authority for conducting the match: The legal authority for 
conducting the matching program is contained in the Debt Collection Act 
of 1982 (Public Law 97-365), as amended by the Debt Collection 
Improvement Act of 1996 (Public Law 104-134, section

[[Page 3688]]

31001); 31 U.S.C. Chapter 37, Subchapter I (General) and Subchapter II 
(Claims of the United States Government), 31 U.S.C. 3711 Collection and 
Compromise, 31 U.S.C. 3716 Administrative Offset, 5 U.S.C. 5514 
Installment Deduction for Indebtedness (Salary Offset); 10 U.S.C. 135, 
Under Secretary of Defense (Comptroller) Section 101(l) of Executive 
Order 12731; 4 CFR 101.1-105.3, Federal Claims Collection Standards; 5 
CFR 550.1101 550.1108 Collection by Offset from Indebted Government 
Employees (OPM) and 31 CFR Part 5, Subparts B and D (Department of 
Treasury).
    D. Records to be matched: The systems of records maintained by the 
respective agencies under the Privacy Act of 1974, as amended, from 
which records will be disclosed for the purpose of this computer match 
are as follows:
    1. The Bureau of Public Debt will use personal data from the 
following record systems for the match:
    A.  Treasury/BPD.001, entitled 'Human Resources and Administrative 
Records,' last published in the Federal Register at 63 FR 69936, 
December 17, 1998.
    B.  Treasury/BPD.002, entitled 'United States Savings Type 
Securities,' last published in the Federal Register at 63 FR 69938, 
December 17, 1998.
    C.  Treasury/BPD.003, entitled 'United States Securities (Other 
than Savings Type Securities),' last published in the Federal Register 
at 63 FR 69940, December 17, 1998.
    D.  Treasury/DO.002, entitled 'Treasury Integrated Management 
Information System (TIMIS),' last published in the Federal Register at 
63 FR 69719, December 17, 1998.
    E.  Treasury/DO.210, entitled 'Treasury Integrated Financial 
Management and Revenue System,' last published in the Federal Register 
at 63 FR 69741, December 17, 1998.
    F.  Treasury/DO.211, entitled 'Telephone Call Detail Records,' last 
published in the Federal Register at 63 FR 69743, December 17, 1998.
    2. DOD will use personal data from the record system identified as 
S322.11 DMDC, entitled 'Federal Creditor Agency Debt Collection 
Database,' last published in the Federal Register at 61 FR 32779, June 
25, 1996.
    E. Description of computer matching program: The Bureau of Public 
Debt, as the source agency, will provide DMDC with an electronic file 
which contains the names of delinquent debtors in programs the Bureau 
administers. Upon receipt of the electronic file of debtor accounts, 
DMDC will perform a computer match using all nine digits of the SSN of 
the Bureau's file against a DMDC computer database. The DMDC database, 
established under an interagency agreement between DOD, OPM, OMB and 
the Treasury Department, consists of employment records of non-postal 
Federal employees and military members, active and retired. The 'hits' 
or matches will be furnished to the Bureau. The Bureau is responsible 
for verifying and determining that the data on the DMDC reply tape file 
are consistent with the Bureau's source file and for resolving any 
discrepancies or inconsistencies on an individual basis. The Bureau 
will also be responsible for making final determinations as to positive 
identification, amount of indebtedness and recovery efforts as a result 
of the match.
    The electronic file provided by the Bureau of Public Debt will 
contain data elements of the debtor's name, SSN, internal account 
numbers and the total amount owed for each debtor on approximately 2000 
delinquent debtors. The electronic file provided by DMDC will contain 
an individual's name, SSN, military service or employing agency and 
current work or home address.
    The DMDC computer database file contains approximately 4.8 million 
records of active duty and retired military members, including Reserve 
and Guard, and approximately 3.5 million records of active and retired 
non-postal Federal civilian employees.
    F. Inclusive dates of the matching program: This computer matching 
program is subject to review by the Office of Management and Budget and 
Congress. If the mandatory 30 day period for public comment has expired 
and if no objections are raised by either Congress of the Office of 
Management and Budget within 40 days of being notified of the proposed 
match, the computer matching program becomes effective and the 
respective agencies may begin the exchange of data at a mutually 
agreeable time on an annual basis. By agreement between the Department 
of the Treasury and DoD, the matching program will be in effect and 
continue for 18 months with an option to extend for 12 additional 
months unless one of the parties to the agreement advises the other by 
written request to terminate or modify the agreement.
    H. Address for receipt of public comments or inquiries: Director, 
Defense Privacy Office, 1941 Jefferson Davis Highway, Suite 920, 
Arlington, VA 22202-4502. Telephone (703) 607-2943.
[FR Doc. 99-1567 Filed 1-22-99; 8:45 am]
BILLING CODE 5000-04-F