[Federal Register Volume 64, Number 4 (Thursday, January 7, 1999)]
[Notices]
[Pages 1005-1007]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-275]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Finance and Accounting Service


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to add a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service proposes to add a 
system of records notice to its inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

[[Page 1006]]

DATES: This action will be effective without further notice on February 
8, 1999, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Defense Finance and Accounting Service, 1931 Jefferson Davis 
Highway, ATTN: DFAS/CEE, Arlington, VA 22240-5291.
FOR FURTHER INFORMATION CONTACT: Mrs. Pauline Korpanty at (703) 607-
3832.
SUPPLEMENTARY INFORMATION: The complete inventory of Defense Finance 
and Accounting Service record system notices subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal 
Register and is available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on 23 December 1998 to the House Committee on 
Government Reform and Oversight, the Senate Committee on Governmental 
Affairs, and the Office of Management and Budget (OMB) pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996, (61 FR 6427, February 20, 1996).
    Dated: December 31, 1998.

L.M. BYNUM,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7332c

System name:
    Bankruptcy Processing Files.

System location:
    Defense Finance and Accounting Service - Indianapolis Center, 8899 
E. 56th Street, Indianapolis, IN 46249-0001.
    Defense Finance and Accounting Service - Cleveland Center, 1240 
East Ninth Street, Cleveland, OH 44199-2055.
    Defense Finance and Accounting Service - Denver Center, 6760 East 
Irvington Place, Denver, CO 80279-5000.
    Defense Finance and Accounting Service - Columbus Center, 4280 East 
5th Avenue, Columbus, OH 43219-1879.
    Defense Finance and Accounting Service - Kansas City Center, 1500 
East 95th Street, Kansas City, MO 64197-0001.

Categories of individuals covered by the system:
    Army, Air Force, Marine, and Navy military members, and Department 
of Defense civilian employees for whom bankruptcy notice has been 
received.
    Employees of the Executive Office of the President for whom 
bankruptcy notice has been received.

Categories of records in the system:
    Individual's court notices, financial statements, certificates for 
deductions; agreements, military pay vouchers, correspondence between 
DFAS General Counsel and subordinate units, United States Attorneys, 
United States District Courts, and other Government agencies relevant 
to the proceeding.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 137; 11 U.S.C. 
101 et. seq.; 31 U.S.C. 3711 and E.O. 9397 (SSN).

Purpose(s):
    To maintain such information pertaining to individuals who have 
filed for bankruptcy so that the Department of Defense may take 
appropriate action, either as an employer or a creditor, to protect its 
legal obligations and interests arising out of, or as a result of, the 
bankruptcy proceeding.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Executive and Judicial Branch entities to provide necessary and 
appropriate information for purposes related to, or in furtherance of, 
judicial or administrative proceedings involving an individual who has 
filed for bankruptcy.
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices apply to this system.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3).
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    Filed by individual's name and/or Social Security Number.

Safeguards:
    Records are accessed by person(s) responsible for servicing and 
authorized to use the record system in performance of their official 
duties who are properly screened and cleared for need-to-know. 
Additionally, at some Centers, records are in office buildings 
protected by guards and controlled by personnel screening and visitor 
registers.

Retention and disposal:
    Records are retained for 6 years after conclusion of bankruptcy 
proceedings and then destroyed.

System manager(s) and address:
    Assistant General Counsel, Defense Finance and Accounting Service - 
Columbus Center, 4280 East 5th Avenue, Columbus, OH 43219-1879;
    Assistant General Counsel, Defense Finance and Accounting Service - 
Indianapolis Center, 8899 E. 56th Street,Indianapolis, IN 46249-0001;
    Assistant General Counsel, Defense Finance and Accounting Service - 
Cleveland Center, 1240 East Ninth Street, Cleveland, OH 44199-2055;
    Assistant General Counsel for Garnishment Operations, Defense 
Finance and Accounting Service - Cleveland Center, 1240 East Ninth 
Street, Cleveland, OH 44199-8002;
    Assistant General Counsel, Defense Finance and Accounting Service - 
Denver Center, 6760 East Irvington Place, Denver, CO 80279-5000;
    Assistant General Counsel, Defense Finance and Accounting Service - 
Kansas City Center, 1500 East 95th Street, Kansas City, MO 64197-0001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer at the appropriate DFAS 
Center.
    Individuals should provide name and Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address

[[Page 1007]]

written inquiries to the Privacy Act Officer at the appropriate DFAS 
Center.
    Individuals should provide name and Social Security Number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    From courts, Government records, and similar documents and sources 
relevant to the proceeding.

Exemptions claimed for the system:
    None.
[FR Doc. 99-275 Filed 1-6-99; 8:45 am]
BILLING CODE 5000-04-F