[Federal Register Volume 64, Number 2 (Tuesday, January 5, 1999)]
[Notices]
[Pages 529-530]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 99-59]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 19, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected].
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs the records to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their adminis-trative 
use by the agency of origin, the rights of the Government and of 
private persons directly affected by the Government's activities, and 
whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Bureau of Animal Industry (N1-17-98-
1, 5 items, 2 temporary items). Records stored at the Washington 
National Records Center relating to internal office administration 
accumulated by two Bureau of Animal Industry components prior to 1960. 
Records document such matters as personnel actions, procurement, 
budgeting, and time and attendance. Records that document substantive 
matters, such as meat inspection regulations, the development of serums 
for animals, and efforts to eradicate foot and mouth disease, are 
proposed for permanent retention.
    2. Department of the Army, Agency-wide (N1-AU-96-6, 23 items, 16 
temporary items). Raw data created when samples are tested during 
environmental restoration activities. Management reports summarizing 
these data are proposed for permanent reten-tion. This schedule also 
lengthens the retention periods of contracts and financial records 
previously scheduled for disposal and proposes the permanent retention 
of restoration project files, agreements and property ownership 
records.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-99-3, 38 items, 16 temporary items). Older 
records created by various NOAA organizational units stored at the 
Washington National Records Center. Files proposed for disposal date 
primarily from 1944-1990 and include international seismograms, world 
registers, aerial photographs, leveling records, materials relating to 
grants, loans, and subsidies, committee management files, Global 
Atmospheric Research Program (GARP) and Global Atlantic Tropical 
Experiment (GATE) magnetic radar tapes and related data

[[Page 530]]

sheets, quality control forms, project working papers, drafts of 
reports and scholarly papers, advisory committee files of the Federal 
Coordinator for Meteorology, cooperative training agreements, satellite 
monitoring operations records, data processing planning records, 
systems testing and evaluation records, and materials created by other 
federal agencies received by NOAA from the Secretary of Commerce. Files 
proposed for permanent retention include bench mark descriptions, 
mapping surveys, Great Lakes surveys, tide staff readings, survey 
project case files, correspondence files of high level officials, 
directives and issuances, budget estimates and projections, Alaska 
fishing statistics, grant correspondence files, bilateral relations 
files, international cooperative project files, publications, ship 
engineering and architectural drawings, and automation planning files.
    4. Department of Health and Human Services, Administration on Aging 
(N1-439-99-1, 1 item, 1 temporary item). User access log of visits to 
the agency's World Wide Web site. The logs record the visitor's origin, 
time of day, length of stay, and activities while at the site.
    5. Department of Health and Human Services, Health Care Financing 
Administration (N1-440-99-1, 1 item, 1 temporary item). User access log 
of visits to the agency's World Wide Web site. The logs record the 
visitor's origin, time of day, length of stay, and activities while at 
the site.
    6. Department of Health and Human Services, National Institutes of 
Health (N1-443-99-1, 1 item, 1 temporary item). User access log of 
visits to the agency's World Wide Web site. The logs record the 
visitor's origin, time of day, length of stay, and activities while at 
the site.
    7. Department of Health and Human Services, Office of the Secretary 
(N1-468-99-1, 7 items, 6 temporary items). Electronic images of 
incoming correspondence, electronic calendars containing scheduling 
information which are created in electronic form and printed out in 
final form, declined and canceled invitations, duplicate copies of 
accepted invitations, and government-issue and commercial calendars 
maintained for administrative use. Official schedules, talking points, 
accepted invitations, travel agendas, meeting agendas, handwritten 
notes and comments, logs, briefing books, issue papers, and records 
documenting telephone calls and other activities of the Secretary are 
proposed for permanent retention.
    8. Department of Health and Human Services, Program Support Center 
(N1-468-99-2, 1 item, 1 temporary item). User access log of visits to 
the agency's World Wide Web site. The logs record the visitor's origin, 
time of day, length of stay, and activities while at the site.
    9. Department of Health and Human Services, Agency for Health Care 
Policy and Research (N1-510-99-1, 1 item, 1 temporary item). User 
access log of visits to the agency's World Wide Web site. The logs 
record the visitor's origin, time of day, length of stay, and 
activities while at the site.
    10. Department of Health and Human Services, Health Resources and 
Services Administration (N1-512-99-1, 1 item, 1 temporary item). User 
access log of visits to the agency's World Wide Web site. The logs 
record the visitor's origin, time of day, length of stay, and 
activities while at the site.
    11. Department of Health and Human Services, Indian Health Service 
(N1-513-99-1, 1 item, 1 temporary item). User access log of visits to 
the agency's World Wide Web site. The logs record the visitor's origin, 
time of day, length of stay, and activities while at the site.
    12. Department of the Interior, Bureau of Land Management (N1-49-
98-1, 2 items, 2 temporary items). Electronic copies of records 
relating to the wild horse and burro adoption program created using 
electronic mail and word processing. This schedule also increases the 
retention period for recordkeeping copies, which were previously 
approved for disposal.
    13. Department of State, Office of the Secretary of State (N1-59-
98-2, 4 items, 3 temporary items). Files relating to declined 
invitations including electronic copies of records created using 
electronic mail and word processing. Also proposed for disposal are 
electronic copies of records relating to events attended by the 
Secretary of State that are created using electronic mail and word 
processing. Recordkeeping copies are proposed for permanent retention.
    14. Commission to Study Capital Budgeting (N1-220-99-2, 6 items, 4 
temporary items). Audio tapes of meetings for which written transcripts 
were created and web site and related design and management records. 
Also proposed for disposal are electronic copies of records created 
using electronic mail and word processing. Transcripts of meetings, 
reports, general correspondence, and other program records are proposed 
for permanent retention.
    15. Federal Communications Commission, Mass Media Bureau (N1-173-
98-2, 2 items, 1 temporary item). Licensing files for deleted 
broadcasting stations that are not full service, such as low power 
television stations. Files pertaining to full service radio and 
television stations are proposed for permanent retention.
    16. Federal Communications Commission (N1-173-98-9, 25 items, 13 
temporary items). Older records of the FCC stored at the Washington 
National Records Center. The files proposed for disposal date primarily 
from 1934-1974 and consist of such records as duplicate copies of 
dockets, international tariff charges, lists of station change notices, 
telephone company property accounting reports, surveys of political 
broadcasting activities, educational television grant applications, 
monthly budget reports, docket reference materials and subject files, 
monthly telephone company revenue reports, temporary broadcasting 
authorizations, and mobile radio license card indexes. Investigation 
files and reports, annual management surveys, subject files of high 
level officials, budget estimates and justifications, technical 
research reports, annual reports of telephone companies, deleted 
foreign broadcast license files, and experimental television 
applications are proposed for permanent retention.

    Dated: December 22, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services, Washington, DC.
[FR Doc. 99-59 Filed 1-4-99; 8:45 am]
BILLING CODE 7515-01-P