[Federal Register Volume 63, Number 242 (Thursday, December 17, 1998)]
[Notices]
[Pages 69716-69965]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-31632]



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Part II





Department of the Treasury





_______________________________________________________________________



Privacy Act of 1974; Republication of System of Records; Notices

  Federal Register / Vol. 63, No. 242 / Thursday, December 17, 1998 / 
Notices  

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DEPARTMENT OF THE TREASURY


 Privacy Act of 1974: Systems of Records

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office 
of Management and Budget (OMB) Circular No. A-130, the Department of 
the Treasury has completed a review of its Privacy Act systems of 
records notices to identify minor changes that will more accurately 
describe these records.
    Customs .067--Bank Secrecy Act Reports File, was transferred to 
Departmental Offices (DO) due to change in organizational 
responsibilities (published January 10, 1997, at 62 FR 1489). The 
system was renamed and renumbered as ``Treasury/DO .213--Bank Secrecy 
Act Reports System.'' The system retains the exemptions claimed in 31 
CFR 1.36.
    IRS 42.029--Audit Underreporter Case Files was renumbered as IRS 
24.047 to reflect new ownership within the IRS, and IRS 26.013 was 
renamed as ``Trust Fund Recovery Cases/One Hundred Percent Penalty 
Cases.'' In addition, the IRS has added a ``Purpose(s)'' statement to 
many of its notices.
    Other changes throughout the document are editorial in nature and 
consist principally of changes to system locations and system manager 
addresses, retention and disposal schedules, revisions to 
organizational titles and transfers of functions.
    The following four systems of records have been added to the 
Department of the Treasury's inventory of Privacy Act notices since 
October 1, 1995:

Departmental Offices:
    DO .212--Suspicious Activity Report System (SARS) (published 3/
26/97 at 62 FR 14532.)
Financial Management Service:
    FMS .016--Payment Records for Other Than Regular Recurring 
Benefit Payments (published 9/12/95 at 60 FR 47435.)
Internal Revenue Service:
    IRS 00.003--Customer Feedback System (published 7/23/97, at 62 
FR 39604.)
    IRS 46.050--Automated Information Analysis System (published 9/
9/96 at 61 FR 47547.)

    As a result of this review, 19 systems of records, identified 
below, are being removed from Treasury's inventory of Privacy Act 
systems:

Departmental Offices:
    DO .062--Executive Inventory Files
    DO .065--Appointment at Above the Minimum Rate of the Grade File
    DO .067--Detailed Employee Files
    DO .070--Automated Systems Division, ASD Project Recording 
System
    DO .205--Executive Information System (EIS)
U.S. Customs Service:
    CS .014--Advice Requests (Legal) (Pacific Region)
    CS .028--Baggage Declaration
    CS .092--Exit Interview
    CS .161--Optional Retirement List
    CS .210--Revocation of I. D. Privileges and ``Cash Basis Only'' 
for Reimbursable Services List
    CS .217--Set Off Files
    CS .219--Skills Inventory Records
    CS .220--Supervisory Notes and Files
    CS .277--Drivers License File
Bureau of Engraving and Printing:
    BEP .023--Motor Vehicle Licensing Records
Internal Revenue Service:
    IRS 90.006--Former Chief Counsel Interpretative Case Files
Bureau of the Public Debt:
    BPD .008--Savings Bonds Sales Promotion/Volunteer Record System
    BPD .009--Savings Bond Sales Record System
Office of Thrift Supervision:
    OTS .009 Health Files

    The systems notices are reprinted in their entirety following the 
Table of Contents.

    Dated: November 19, 1998.
Shelia Y. McCann,
Deputy Assistant Secretary (Administration).

Table of Contents

Departmental Offices (DO)

DO .002--Treasury Integrated Management Information System (TIMIS)
DO .004--Personnel Security System
DO .005--Grievance Records
DO .007--General Correspondence Files
DO .010--Office of Domestic Finance, Actuarial Valuation System
DO .060--Correspondence Files and Records on Employee Complaints 
and/or Dissatisfaction
DO .068--Time-In-Grade Exception Files
DO .111--Office of Foreign Assets Control Census Records
DO .114--Foreign Assets Control Enforcement Records
DO .118--Foreign Assets Control Licensing Records
DO .144--General Counsel Litigation Referral and Reporting System
DO .149--Foreign Assets Control Legal Files
DO .150--Disclosure Records
DO .156--Tax Court Judge Applicants
DO .183--Private Relief Tax Bill Files--Office of the Assistant 
Secretary for Tax Policy
DO .190--General Allegations and Investigative Records
DO .191--OIG Management Information System
DO .193--Employee Locator and Automated Directory System
DO .194--Circulation System (formerly Document Delivery Control 
System)
DO .196--Security Information System
DO .200--FinCEN Data Base
DO .201--Fitness Center Records
DO .202--Drug-Free Workplace Program Records
DO .203--Public Transportation Incentive Program Records
DO .206--Office Tracking System (OTS)
DO .207--Waco Administrative Review Group Investigation
DO .209--Personal Services Contracts (PSC)
DO .210--Integrated Financial Management and Revenue System
DO .211--Telephone Call Detail Records
DO .212--Suspicious Activity Reporting System (SARS)
DO .213--Bank Secrecy Act Reports System (formerly CS .067--Bank 
Secrecy Act Reports File)

Bureau of Alcohol, Tobacco, and Firearms (ATF)

ATF .001--Administrative Record System
ATF .002--Correspondence Record System
ATF .003--Criminal Investigation Report System
ATF .005--Freedom of Information Requests
ATF .006--Internal Security Record System
ATF .007--Personnel Record System
ATF .008--Regulatory Enforcement Record System
ATF .009--Technical and Scientific Services Record System

Comptroller of the Currency (CC)

CC .004--Consumer Complaint Information System
CC .012--Freedom of Information Index and Log
CC .013--Enforcement and Compliance Information System
CC .014--Personnel Security/Investigation Files/Employee Applicant 
Reference File
CC .015--Chain Banking Organizations System
CC .016--Litigation Information System
CC .221--Registration Records for Municipal and United States 
Government Securities Dealers (formerly: Professional Qualification 
Records for Municipal Securities Principals, Municipal Securities 
Representatives, and U.S. Government Securities Associated Persons)
CC .300--Administrative Personnel System
CC .310--Financial System
CC .320--General Personnel System
CC .500--Chief Counsel's Management Information System

U.S. Customs Service (CS)

CS .001--Acceptable Level of Competence, Negative Determination
CS .002--Accident Reports
CS .005--Accounts Receivable
CS .009--Acting Customs Inspector (Excepted)
CS .021--Arrest/Seizure/Search Report and Notice of Penalty File
CS .022--Attorney Case File
CS .030--Bankrupt Parties-In-Interest
CS .031--Bills Issued Files
CS .032--Biographical Files (Headquarters)
CS .040--Carrier File
CS .041--Cartmen or Lightermen
CS .042--Case and Complaint File
CS .043--Case Files (Associate Chief Counsel--Gulf Customs 
Management Center) (formerly Case Files (Regional Counsel--South 
Central Region))
CS .044--Certificates of Clearance
CS .045--Claims Act File

[[Page 69717]]

CS .046--Claims Case File
CS .050--Community Leader Survey
CS .053--Confidential Source Identification File
CS .054--Confidential Statements of Employment and Financial 
Interests
CS .056--Congressional and Public Correspondence File
CS .057--Container Station Operator Files
CS .058--Cooperating Individual Files
CS .061--Court Case File
CS .064--Credit Card File
CS .069--Customs Brokers File
CS .077--Disciplinary Action, Grievance and Appeal Case Files
CS .078--Disclosure of Information File
CS .081--Dock Passes
CS .083--Employee Relations Case Files
CS .096--Fines, Penalties and Forfeiture Control and Information 
Retrieval System
CS .098--Fines, Penalties and Forfeitures Records
CS .099--Fines, Penalties and Forfeiture Records (Supplemental 
Petitions)
CS .100--Fines, Penalties and Forfeiture Record (Headquarters)
CS .105--Former Employees
CS .109--Handicapped Employee File
CS .122--Information Received File
CS .123--Injury Notice
CS .125--Intelligence Log
CS .127--Internal Affairs Records System
CS .129--Investigations Record System
CS .133--Justice Department Case File
CS .136--All Liquidated Damage Penalty, and Seizure Cases; Prior 
Violators
CS .137--List of Vessel Agents Employees
CS .138--Litigation Issue Files
CS .144--Mail Protest File
CS .148--Military Personnel and Civilian Employees' Claims Act File
CS .151--Motor Vehicle Accident Reports
CS .156--Narcotics Violator File
CS .159--Notification of Personnel Management Division when an 
Employee is placed under investigation by the Office of Internal 
Affairs
CS .162--Organization (Customs) and Automated Position Management 
System (COAPMS)
CS .163--Outside Employment Requests
CS .165--Overtime Earnings
CS .170--Overtime Reports
CS .171--Pacific Basin Reporting Network
CS .172--Parking Permits File
CS .186--Personnel Search
CS .190--Personnel Case File
CS .193--Operating Personnel Folder Files
CS .196--Preclearance Costs
CS .197--Private Aircraft/Vessel Inspection Reporting System
CS .201--Property File, Non-Expendable
CS .206--Regulatory Audits of Customhouse Brokers
CS .207--Reimbursable Assignment/Workticket System (formerly: 
Reimbursable Assignment System)
CS .208--Restoration of Forfeited Annual Leave Cases
CS .209--Resumes of Professional Artists
CS .211--Sanction List
CS .212--Search/Arrest/Seizure Report
CS .214--Seizure File
CS .215--Seizure Report File
CS .224--Suspect Persons Index
CS .226--Television System
CS .227--Temporary Importation Under Bond (TIB) Defaulter Control 
System
CS .232--Tort Claims Act File
CS .234--Tort Claims Act File
CS .238--Training and Career Individual Development Plans
CS .239--Training Records
CS .244--Treasury Enforcement Communications System
CS .249--Uniform Allowance-Unit Record
CS .251--Unscheduled Overtime Report
CS .252--Valuables Shipped Under Government Losses in Shipment Act
CS .258--Violator's Case Files
CS .260--Warehouse Proprietor Files
CS .262--Warnings to Importers in Lieu of Penalty
CS .268--Military Personnel and Civilian Employees' Claim Act File
CS .269--Accounts Payable Voucher File
CS .270--Background-Record File on Non-Customs Employees
CS .271--Cargo Security Record System
CS .272--Currency Declaration File (Customs Form 4790)
CS .274--Importers, Brokers, Carriers, Individuals and Sureties 
Master File
CS .278--Automated Commercial System (ACS)
CS .284--Personnel Verification System
CS .285--Automated Index to Central Investigative Files (formerly: 
Automated Index to Central Enforcement Files)
Customs Appendix A

Bureau of Engraving and Printing (BEP)

BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files (Employees)
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .027--Programmable Access Security System (PASS)
BEP .035--Tort Claims (Against the United States)
BEP .038--Unscheduled Absence Record
BEP .040--Freedom of Information and Privacy Act Requests
BEP .041--Record of Discrimination Complaints
BEP .043--Parking Program Records
BEP .044--Personnel Security Files and Indices
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System

Federal Law Enforcement Training Center (FLETC)

FLETC .001--FLETC Payroll/Personnel Records System
FLETC .002--FLETC Trainee Records
FLETC .004--FLETC Administrative Employee Records

Financial Management Service (FMS)

FMS .001--Administrative Records
FMS .002--Payment Issue Records for Regular Recurring Benefit 
Payments
FMS .003--Claims and Inquiry Records on Treasury Checks, and 
International Claimants
FMS .005--FMS Personnel Records
FMS .007--Payroll and Pay Administration
FMS .008--Personnel Security Records
FMS .010--Records of Accountable Officers' Authority with Treasury
FMS .012--Pre-complaint Counseling and Complaint Activities
FMS .013--Gifts to the United States
FMS .014--Debt Collection Operations System
FMS .016--Payment Records for Other Than Regular Recurring Benefit 
Payments

Internal Revenue Service (IRS)

IRS 00.001--Correspondence Files and Correspondence Control Files
IRS 00.002--Correspondence Files/Inquiries About Enforcement 
Activities
IRS 00.003--Customer Feedback System
IRS 10.001--Biographical Files, Public Affairs
IRS 10.004--Subject Files, Public Affairs
IRS 21.001--Tax Administration Resources File, Office of Tax 
Administration Advisory Services
IRS 22.003--Annual Listing of Undelivered Refund Checks
IRS 22.011--File of Erroneous Refunds
IRS 22.026--Form 1042S Index by Name of Recipient
IRS 22.027--Foreign Information System (FIS)
IRS 22.032--Individual Microfilm Retention Register
IRS 22.034--Individual Returns Files, Adjustments and Miscellaneous 
Documents Files
IRS 22.043--Potential Refund Litigation Case Files
IRS 22.044--P.O.W.--M.I.A. Reference File
IRS 22.054--Subsidiary Accounting Files
IRS 22.059--Unidentified Remittance File
IRS 22.060--Automated Non-Master File (ANMF) (formerly Manual 
Accounting Replacement Systems)
IRS 22.061--Individual Return Master File (IRMF) (formerly Wage and 
Information Returns Processing (IRP) File)
IRS 24.013--Combined Account Number File, Taxpayer Services 
(formerly Combined Account Number File, Returns Processing)
IRS 24.029--Individual Account Number File (IANF), Taxpayer Services 
(formerly Individual Account Number (IANF), Returns Processing)
IRS 24.030--Individual Master File (IMF), Taxpayer Services 
(formerly Individual Master File (IMF), Returns Processing)
IRS 24.046--Business Master File (BMF), Taxpayer Services (formerly 
Business Master File (BMF), Returns Processing)
IRS 24.047--Audit Underreporter Case File (formerly IRS 42.029)
IRS 24.070--Debtor Master File (DMF)
IRS 26.001--Acquired Property Records
IRS 26.006--Form 2209, Courtesy Investigations
IRS 26.008--IRS and Treasury Employee Delinquency
IRS 26.009--Lien Files (Open and Closed)
IRS 26.010--Lists of Prospective Bidders at Internal Revenue Sales 
of Seized Property
IRS 26.011--Litigation Case Files
IRS 26.012--Offer in Compromise (OIC) File

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IRS 26.013--Trust Fund Recovery Cases/One Hundred Percent Penalty 
Cases (formerly: One Hundred Percent Penalty Cases)
IRS 26.014--Record 21, Record of Seizure and Sale of Real Property
IRS 26.016--Returns Compliance Programs (RCP)
IRS 26.019--Taxpayer Delinquent Accounts (TDA) Files including 
subsystems: (a) Adjustments and Payment Tracers Files,(b) Collateral 
Files, (c) Seized Property Records, (d) Tax Collection Waiver, Forms 
900, Files, and (e) Accounts on Child Support Obligations
IRS 26.020--Taxpayer Delinquency Investigation (TDI) Files
IRS 26.021--Transferee Files
IRS 26.022--Delinquency Prevention Programs
IRS 30.003--Requests for Printed Tax Materials Including Lists
IRS 30.004--Security Violations
IRS 34.003--Assignment and Accountability of Personal Property Files
IRS 34.005--Parking Space Application and Assignment
IRS 34.007--Record of Government Books of Transportation Requests
IRS 34.009--Safety Program Files
IRS 34.012--Emergency Preparedness Cadre Assignments and Alerting 
Rosters Files
IRS 34.013--Identification Media Files System for Employees and 
Others Issued IRS ID
IRS 34.014--Motor Vehicle Registration and Entry Pass Files
IRS 34.016--Security Clearance Files
IRS 34.018--Integrated Data Retrieval System (IDRS) Security Files
IRS 36.001--Appeals, Grievances and Complaints Records
IRS 36.002--Employee Activity Records
IRS 36.003--General Personnel and Payroll Records
IRS 36.005--Medical Records
IRS 36.008--Recruiting, Examining and Placement Records
IRS 36.009--Retirement, Life Insurance and Health Benefits Records 
System
IRS 37.001--Abandoned Enrollment Applications
IRS 37.002--Files containing derogatory information about 
individuals whose applications for enrollment to practice before the 
IRS have been denied and Applicant Appeal Files
IRS 37.003--Closed Files Containing Derogatory Information About 
Individuals' Practice Before the Internal Revenue Service and Files 
of Attorneys and Certified Public Accountants Formerly Enrolled to 
Practice
IRS 37.004--Derogatory Information (No Action)
IRS 37.005--Present Suspensions and Disbarments Resulting from 
Administrative Proceedings
IRS 37.006--General Correspondence File
IRS 37.007--Inventory
IRS 37.008--Register of Docketed Cases and Applicant Appeals
IRS 37.009--Enrolled Agents and Resigned Enrolled Agents (Action 
pursuant to 31 CFR, Section 10.55(b))
IRS 37.010--Roster of Former Enrollees
IRS 37.011--Present Suspensions from Practice Before the Internal 
Revenue Service
IRS 38.001--General Training Records
IRS 42.001--Examination Administrative File
IRS 42.008--Audit Information Management System (AIMS)
IRS 42.013--Project Files for the Uniform Application of Laws as a 
Result of Technical Determinations and Court Decisions
IRS 42.014--Internal Revenue Service Employees' Returns Control 
Files
IRS 42.016--Classification/Centralized Files and Scheduling Files
IRS 42.017--International Enforcement Program Files
IRS 42.021--Compliance Programs and Projects Files
IRS 42.027--Data on Taxpayers Filing on Foreign Holdings
IRS 42.030--Discriminant Function File (DIF)
IRS 44.001--Appeals Case Files
IRS 44.003--Unified System for Time and Appeals Records (Unistar)
IRS 44.004--Art Case File
IRS 44.005--Expert Witness and Fee Appraiser Files
IRS 46.002--Criminal Investigation Management Information
IRS 46.003--Confidential Informants, Criminal Investigation Division
IRS 46.004--Controlled Accounts-Open and Closed
IRS 46.005--Electronic Surveillance File, Criminal Investigation 
Division
IRS 46.009--Centralized Evaluation and Processing of Information 
Items (CEPIIs), Evaluation and Processing of Information (EOI), 
Criminal Investigation Division (formerly: Centralized Evaluation 
and Processing of Information Items (CEPIIs), Criminal Investigation 
Division
IRS 46.011--Illinois Land Trust Files, Criminal Investigation 
Division
IRS 46.015--Relocated Witnesses, Criminal Investigation Division
IRS 46.016--Secret Service Details, Criminal Investigation Division
IRS 46.022--Treasury Enforcement Communications System (TECS), 
Criminal Investigation Division
IRS 46.050--Automated Information Analysis System
IRS 48.001--Disclosure Records
IRS 48.008--Defunct Special Service Staff File Being Retained 
Because of Congressional Directive
IRS 49.001--Collateral and Information Requests System
IRS 49.002--Tax Treaty Information Management System--Competent 
Authority and Index Card--Microfilm Retrieval System
IRS 49.003--Financial Statements File
IRS 49.007--Overseas Compliance Projects System
IRS 49.008--Taxpayer Service Correspondence System
IRS 50.001--Employee Plans/Exempt Organizations Correspondence 
Control Records (Form 5961)
IRS 50.003--Employee Plans/Exempt Organizations, Reports of 
Significant Matters in Technical (M-5945)
IRS 60.001--Assault and Threat Investigation Files, Inspection
IRS 60.002--Bribery Investigation Files, Inspection
IRS 60.003--Conduct Investigation Files, Inspection
IRS 60.004--Disclosure Investigation Files, Inspection
IRS 60.005--Enrollee Applicant Investigation Files, Inspection
IRS 60.006--Enrollee Charge Investigation Files, Inspection
IRS 60.007--Miscellaneous Information File, Inspection
IRS 60.008--Security, Background, and Character Investigation Files, 
Inspection
IRS 60.009--Special Inquiry Investigation Files, Inspection
IRS 60.010--Tort Investigation Files, Inspection
IRS 60.011--Internal Security Management Information System (ISMIS)
IRS 70.001--Individual Income Tax Returns, Statistics of Income
IRS 90.001--Chief Counsel Criminal Tax Case Files
IRS 90.002--Chief Counsel Disclosure Litigation Case Files
IRS 90.003--Chief Counsel General Administrative Systems
IRS 90.004--Chief Counsel General Legal Services Case Files
IRS 90.005--Chief Counsel General Litigation Case Files
IRS 90.007--Chief Counsel Legislation and Regulations Division, 
Employee Plans and Exempt Organizations Division, and Associate 
Chief Counsel (Technical and International) Correspondence and 
Private Bill File
IRS 90.009--Chief Counsel Field Services Case Files
IRS 90.010--Digest Room Files Containing Briefs, Legal Opinions, and 
Digests of Documents Generated Internally or by the Department of 
Justice Relating to the Administration of the Revenue Laws
IRS 90.011--Attorney Recruiting Files
IRS 90.013--Legal Case Files of the Chief Counsel, Deputy Chief 
Counsel, and Associate Chief Counsels (Litigation), (Domestic), 
(International), and (Employee Benefits and Exempt Organizations)
IRS 90.015--Reference Records of the Library in the Office of Chief 
Counsel
IRS 90.016--Counsel Automated Tracking System (CATS) Records
IRS 90.017--Correspondence Control and Records, Associate Chief 
Counsel (Technical and International)
IRS 90.018--Expert Witness Library
IRS Appendix A

United States Mint (Mint)

Mint .001--Cash Receivable Accounting Information System
Mint .002--Current Employee Security Identification Record
Mint .003--Employee and Former Employee Travel and Training 
Accounting Information System

[[Page 69719]]

Mint .004--Occupational Safety and Health, Accident and Injury 
Records, and Claims for Injuries or Damage Compensation Records
Mint .005--Employee-Supervisor Performance Evaluation, Counseling, 
and Time and Attendance Records
Mint .007--General Correspondence
Mint .008--Criminal Investigations Files
Mint .009--Mail order and catalogue sales system (MACS), customer 
mailing list, order processing record for coin sets, medals and 
numismatic items, and records of undelivered orders, product 
descriptions, availability and inventory (formerly Numismatic Coin 
Operations System (NUCOS) Records, Customer Mailing List, Order 
Processing Record for Coin Sets, Medals and Numismatic Items, and 
records of undelivered orders)
Mint .012--Grievances. Union/Agency Negotiated Grievances, Adverse 
Performance Based Personnel Actions; Discrimination Complaints; 
Third Party Actions

Bureau of the Public Debt (BPD)

BPD .001--Human Resources and Administrative Records (formerly: 
Personnel and Administrative Records)
BPD .002--United States Savings Type Securities
BPD .003--United States Securities (Other than Savings Type 
Securities)
BPD .004--Controlled Access Security System
BPD .005--Employee Assistance Records
BPD .006--Health Services Program Records
BPD .007--Gifts to Reduce the Public Debt

United States Secret Service (USSS)

USSS .001--Administrative Information System
USSS .002--Chief Counsel Record System
USSS .003--Criminal Investigation Information System
USSS .004--Financial Management Information System
USSS .005--Freedom of Information Request System
USSS .006--Non-Criminal Investigation Information System
USSS .007--Protection Information System
USSS .008--Public Affairs Record System
USSS .009--Training Information System
USSS Appendix A

Office of Thrift Supervision (OTS)

OTS .001--Confidential Individual Information System
OTS .002--Correspondence/Correspondence Tracking
OTS .003--Consumer Complaint
OTS .004--Criminal Referral Database
OTS .005--Employee Counseling Service
OTS .006--Employee Locator File
OTS .007--Employee Parking
OTS .008--Employee Training Database
OTS .010--Inquiry/Request Control
OTS .011--Positions/Budget
OTS .012--Payroll/Personnel Systems & Payroll Records
OTS .013--Personnel Security and Suitability Program

Systems Covered by This Notice

    This notice covers all systems of records adopted up to September 
30, 1998.

Departmental Offices

TREASURY/DO .002

SYSTEM NAME:
    Treasury Integrated Management Information Systems (TIMIS)--
Treasury/DO.

SYSTEM LOCATION:
    The system management staff of TIMIS is located at 740 15th Street 
NW, Suite 400, Washington, DC 20005. The TIMIS processing site is 
located at the United States Department of Agriculture National Finance 
Center, 13800 Old Gentilly Road, New Orleans, LA 70129.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and historical payroll/personnel data of employees of all 
Treasury bureaus and organizations, except the Office of Thrift 
Supervision (OTS).

Categories of records in the system:
    Information contained in the records of the TIMIS system include 
such data as: (1) Employee identification and status data such as name, 
social security number, date of birth, sex, race and national origin 
designator, awards received, suggestions, work schedule, type of 
appointment, education, training courses attended, veterans preference, 
and military service. (2) Employment data such as service computation 
for leave, date probationary period began, date of performance rating, 
and date of within-grade increases. (3) Position and pay data such as 
position identification number, pay plan, step, salary and pay basis, 
occupational series, organization location, and accounting 
classification codes. (4) Payroll data such as earnings (overtime and 
night differential), deductions (Federal, state and local taxes, bonds 
and allotments), and time and attendance data. (5) Employee retirement 
and Thrift Savings Plan data. (6) Tables of data for editing, reporting 
and processing personnel and pay actions. These include nature of 
action codes, civil service authority codes, standard remarks, 
signature block table, position title table, financial organization 
table, and salary tables.

Authority for maintenance of the system:
    The Office of Personnel Management Manual, 50 U.S.C. App. 1705-
1707; 31 U.S.C. and Departmental Circular 145 and 830. The Department 
of the Treasury Fiscal Requirements Manual; 5 U.S.C. 301; FPM Letter 
298-10, Office of Personnel Management; Federal Personnel Manual 
(Chapter 713 Subchapter 3A).

Purpose(s):
    The purposes of the system include, but are not limited to: (1) 
Maintaining current and historical payroll records which are used to 
compute and audit pay entitlement; to record history of pay 
transactions; to record deductions, leave accrued and taken, bonds due 
and issued, taxes paid; maintaining and distributing Leave and Earnings 
statements; commence and terminate allotments; answer inquiries and 
process claims, and (2) maintaining current and historical personnel 
records and preparing individual administrative transactions relating 
to education and training, classification; assignment; career 
development; evaluation; promotion, compensation, separation and 
retirement; making decisions on the rights, benefits, entitlements and 
the utilization of individuals; providing a data source for the 
production of reports, statistical surveys, rosters, documentation, and 
studies required for the orderly personnel administration within 
Treasury.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Furnish data to the Department of Agriculture, National Finance Center 
(which provides payroll/personnel processing services for TIMIS under a 
cross-servicing agreement) affecting the conversion of Treasury 
employee payroll and personnel processing services to TIMIS; the 
issuance of paychecks to employees and distribution of wages; and the 
distribution of allotments and deductions to financial and other 
institutions, some through electronic funds transfer; (2) furnish the 
Internal Revenue Service and other jurisdictions which are authorized 
to tax the employee's compensation with wage and tax information in 
accordance with a withholding agreement with the Department of the 
Treasury pursuant to 5 U.S.C. 5516, 5217, and 5520, for the purpose of 
furnishing employees with Forms W-2 which report such tax 
distributions; (3) provide records to the Office of Personnel 
Management, Merit Systems Protection Board, Equal Employment 
Opportunity Commission, and General Accounting Office for the purpose 
of properly administering Federal personnel systems or other agencies' 
systems in accordance with

[[Page 69720]]

applicable laws, Executive Orders, and regulations; (4) furnish another 
Federal agency information to effect interagency salary or 
administrative offset, except that addresses obtained from the Internal 
Revenue Service shall not be disclosed to other agencies; to furnish a 
consumer reporting agency information to obtain commercial credit 
reports; and to furnish a debt collection agency information for debt 
collection services. Current mailing addresses acquired from the 
Internal Revenue Service are routinely released to consumer reporting 
agencies to obtain credit reports and to debt collection agencies for 
collection services; (5) disclose information to a Federal, state, 
local or foreign agency maintaining civil, criminal or other relevant 
enforcement information or other pertinent information which has 
requested information relevant to or necessary to the requesting 
agency's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (6) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation or 
settlement negotiations in response to a subpoena where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings; (7) disclose information to foreign governments in 
accordance with formal or informal international agreements; (8) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (9) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relates to civil and criminal 
proceedings; (10) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (11) provide information to 
unions recognized as exclusive bargaining representatives under the 
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (12) provide 
wage and separation information to another agency, such as the 
Department of Labor or Social Security Administration, as required by 
law for payroll purposes; (13) provide information to a Federal, state, 
or local agency so that the agency may adjudicate an individual's 
eligibility for a benefit, such as a state employment compensation 
board, housing administration agency and Social Security 
Administration; (14) disclose pertinent information to appropriate 
Federal, state, local or foreign agencies responsible for investigating 
or prosecuting the violation of, or for implementing a statute, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil, 
or criminal law or regulation; (15) disclose information about 
particular Treasury employees to requesting agencies or non-Federal 
entities under approved computer matching efforts, limited to only 
those data elements considered relevant to making a determination of 
eligibility under particular benefit programs administered by those 
agencies or entities or by the Department of the Treasury or any 
constituent unit of the Department, to improve program integrity, and 
to collect debts and other monies owed under those programs (i.e., 
matching for delinquent loans or other indebtedness to the 
government);( 16) disclose to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, the names, social security numbers, home addresses, 
dates of birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees, for the purposes of 
locating individuals to establish paternity, establishing and modifying 
orders of child support, identifying sources of income, and for other 
child support enforcement activities as required by the Personal 
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform 
Law, Pub. L. 104-193).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and 
section 3 of the Debt Collection Act of 1982; debt information 
concerning a government claim against an individual is also furnished, 
in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt 
Collection Act of 1982 (Pub. L. 97-365), to consumer reporting agencies 
to encourage repayment of an overdue debt. Disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act, 
15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 
U.S.C. 701(a)(3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media, microfiche, and hard copy. Disbursement records are 
stored at the Federal Records Center.

RETRIEVABILITY:
    Records are retrieved generally by social security number, position 
identification number within a bureau and region, or employee name. 
Secondary identifiers are used to assure accuracy of data accessed, 
such as master record number or date of birth.

SAFEGUARDS:
    Entrance to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized personnel are present. Disclosure of information 
through remote terminals is restricted through the use of passwords and 
sign-on protocols which are periodically changed. Reports produced from 
the remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of like sensitivity.

RETENTION AND DISPOSAL:
    The current payroll and personnel system and the Treasury 
Integrated Management Information Systems (TIMIS) master files are kept 
on magnetic media. Information rendered to hard copy in the form of 
reports and payroll information documentation is also retained in 
automated magnetic format. Employee records are retained in automated 
form for as long as the employee is active on the system (separated 
employee records are maintained in an ``inactive'' status). Files are 
purged in accordance with Treasury Directives Manual TD 25-02, 
``Records Disposition Management Program.''

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Treasury Integrated Management Information Systems 
(System Manager for TIMIS), 740 15th Street NW, Suite 400, Washington, 
DC 20005.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are identified in this 
system, or to gain access to records maintained in the system, must 
submit a written request containing the following elements: (1) 
Identification of the record system; (2) identification of the category 
and types of records sought; and (3) at least two items of secondary 
identification (e.g. employee name and date of birth, employee 
identification number, date of employment or similar information). The 
individual's identity must be verified by one other identifier, such as 
a photocopy of a driver's license or

[[Page 69721]]

other official document bearing the individual's signature. 
Alternatively, a notarized statement may be provided. Address inquiries 
to Assistant Director, Disclosure Services, Department of the Treasury, 
1500 Pennsylvania Avenue, NW, Room 1054-MT, Washington, DC 20220.

RECORD ACCESS PROCEDURES:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    The information contained in these records is provided by or 
verified by the subject of the record, supervisors, and non-Federal 
sources such as private employers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/DO .004

SYSTEM NAME:
    Personnel Security System--Treasury/DO.

SYSTEM LOCATION:
    For individuals in category (a), Room 3210 Treasury Annex, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220. For individuals in 
category (b), Room 3020 Treasury Annex, 1500 Pennsylvania Avenue, NW, 
Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (a) Current and former senior officials of the Department and 
Treasury bureaus, and those within the Department who are involved in 
Personnel Security matters. (b) Current and former government employees 
or applicants occupying or applying for sensitive positions in the 
Department.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Background investigations, (2) FBI and other agency name 
checks, and (3) investigative information relating to personnel 
investigations conducted by the Department of the Treasury and other 
Federal agencies and departments on preplacement and postplacement 
basis to make suitability and employability determinations and for 
granting security clearances. Card records comprised of Notice of 
Personnel Security Investigation (TD F 67-32.2) or similar, previously 
used card indexes, and an automated data system reflecting 
identification data on applicants, incumbents and former employees, and 
record type of E.O. 10450 investigations and degree and date of 
security clearance, if any, as well as status of investigations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    E.O. 10450, Sections 2 and 3, E.O. 12958, and E.O. 12968.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to 
disclose information to departmental officials or other Federal 
agencies relevant to, or necessary for, making suitability or 
employability retention or security clearance determinations.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders, index cards, and magnetic media.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Records are stored in locked metal containers and in locked rooms. 
They are limited to officials who have a need to know in the 
performance of their official duties.

Retention and Disposal:
    Active files are retained during incumbent tenure and are subject 
to update personnel investigation. Files of employees who effect intra-
agency transfers (between Treasury bureaus) are automatically 
transferred to the gaining bureaus. When an employee transfers to 
another government agency or leaves the Federal government, files are 
retained, separate from the active files, for no more than five years. 
Background investigations completed by OPM may be returned to that 
agency or destroyed. Card indexes are periodically updated to reflect 
changes and maintained as long as needed.

System Manager(s) and Address:
    Director of Security, Room 3210 Treasury Annex, 1500 Pennsylvania 
Avenue, NW., Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be informed if they are named in this system 
or gain access to records maintained in the system must submit a 
written, signed request containing the following elements: (1) Identify 
the record system; (2) identify the category and type of records 
sought; and (3) provide at least two items of secondary identification 
(date of birth, employee identification number, dates of employment, or 
similar information). Address inquiries to Assistant Director, 
Disclosure Services (see ``Record access procedures'' below).

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    The information provided or verified by applicants or employees 
whose files are on record as authorized by those concerned, information 
obtained from current and former employers, co-workers, neighbors, 
acquaintances, educational records and instructors, and police and 
credit record checks.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), through (e)(4)(I), and (f) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5).
TREASURY/DO .005

SYSTEM NAME:
    Grievance Records--Treasury/DO.

SYSTEM LOCATION:
    These records are located in personnel or designated offices in the 
bureaus in which the grievances were filed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former Federal employees who have submitted grievances 
with their bureaus in accordance with part 771 of the Office of 
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury 
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records relating to grievances filed by 
Treasury employees under part 771 of the OPM's regulations. These case 
files contain all documents related to the grievance including 
statements of witnesses, reports of interviews and hearings, examiner's 
findings and recommendations, a copy of the original and final 
decision, and related correspondence and exhibits. This system includes 
files and records of internal grievance and arbitration systems that 
bureaus and/or the Department may establish through negotiations with 
recognized labor organizations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p. 
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519;

[[Page 69722]]

agency employees, for personal relief in a matter of concern or 
dissatisfaction which is subject to the control of agency management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used: (1) To 
disclose pertinent information to the appropriate Federal, state, or 
local agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) to 
disclose information to any source from which additional information is 
requested in the course of processing in a grievance, to the extent 
necessary to identify the individual, inform the source of the 
purpose(s) of the request, and identify the type of information 
requested; (3) to disclose information to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
individual, the issuance of a security clearance, the conducting of a 
security or suitability investigation of an individual, the classifying 
of jobs, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to requesting the agency's 
decision on the matter; (4) to provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (5) to disclose information to another 
Federal agency or to a court when the Government is party to a judicial 
proceeding before the court; (6) by the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2908; (7) by the bureau maintaining the 
records of the Department in the production of summary descriptive 
statistics and analytical studies in support of the function for which 
the records are collected and maintained, or for related work force 
studies. While published statistics and studies do not contain 
individual identifiers, in some instances the selection of elements of 
data included in the study may be structured in such a way as to make 
the data individually identifiable by inference; (8) to disclose 
information to officials of the Merit Systems Protection Board, 
including the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, the Equal Employment 
Opportunity Commission, or the Office of Personnel Management when 
requested in performance of their authorized duties; (9) to disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
Counsel or witnesses in the course of civil discovery, litigation or 
settlement negotiations in response to a subpoena, or in connection 
with criminal law proceedings; (10) to provide information to officials 
of labor organizations reorganized under the Civil Service Reform Act 
when relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
    File folders.

RETRIEVABILITY:
    By the names of the individuals on whom they are maintained.

SAFEGUARDS:
    Lockable metal filing cabinets to which only authorized personnel 
have access.

RETENTION AND DISPOSAL:
    Disposed of 3 years after closing of the case. Grievances filed 
against disciplinary adverse actions are retained by the United States 
Secret Service for 4 years. Disposal is by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESSES:
    ATF (Alcohol, Tobacco and Firearms), Chief, Personnel Division, 650 
Massachusetts Ave., NW., Washington, DC 20226.

Customs

Director, Office of Human Resources, Ronald Reagan Building, Room 2.4A, 
1300 Pennsylvania Avenue, NW, Washington, DC 20229
E&P (Engraving and Printing), Chief, Office of Industrial Relations, 
14th & C Streets, SW., Room 202-13A, E&P Annex, Washington, DC 20228
FLETC (Federal Law Enforcement Training Center), Personnel Officer, 
Building 94, Room 1F-14, Glynco, GA 31524.
FMS (Financial Management Service), Director, Personnel Management 
Division, Prince George Metro Center II, 3700 East West Hwy, Room 115-
F, Hyattesville, MD 20782
IRS (Internal Revenue Service), Director, Human Resources Division, 
1111 Constitution Avenue, NW, Room 1408 IR, Washington, DC 20224
DO (Departmental Offices), Chief, Personnel Resources, Room 1316 MT, 
1500 Pennsylvania Ave., NW., Washington, DC 20220
PD (Public Debt), Director, Personnel Management Division, 300 13th 
Street, SW., Room 446-4, E&P Annex, Washington, DC 20239.
SS (Secret Service), Chief, Personnel Division, 1800 G Street, NW, Room 
901, Washington DC 20223

Mint

Assistant Director for Human Resources, 633 3rd Street, NW, Room 147, 
Washington, DC 20004
OCC (Office of Comptroller of the Currency), Director, Human Resources, 
250 E Street, SW, Washington, DC 20219
OTS (Office of Thrift Supervision), Manager, Human Resources Branch, 
2nd Floor, 1700 G Street, NW, Washington, DC 20552

    Records pertaining to administrative grievances filed at the 
Departmental level: Director, Office of Personnel Policy, Room 4150-
Annex, Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.

NOTIFICATION PROCEDURE:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. They may, however, 
contact the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

RECORD ACCESS PROCEDURES:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. However, after the 
action has been closed, an individual may request access to the 
official copy of the grievance file by contacting the bureau personnel 
or designated office where the action was processed. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

CONTESTING RECORD PROCEDURES:
    Review of requests from individuals seeking amendment of their 
records

[[Page 69723]]

which have been the subject of a judicial or quasi-judicial action will 
be limited in scope. Review of amendment requests of these records will 
be restricted to determining if the record accurately documents the 
action of the agency ruling on the case, and will not include a review 
of the merits of the action, determination, or finding. Individuals 
wishing to request amendment to their records to correct factual errors 
should contact the bureau personnel or designated office where the 
grievance was processed. Individuals must furnish the following 
information for their records to be located and identified: (1) name, 
(2) date of birth, (3) approximate date of closing of the case and kind 
of action taken, (4) organizational component involved.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/DO .007

SYSTEM NAME:
    General Correspondence Files--Treasury/DO.

SYSTEM LOCATION:
    Departmental Offices, Department of the Treasury, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220. Components of this record system are in 
the following offices within the Departmental Offices:
    Office of Foreign Assets Control
    Office of Tax Policy
    Office of the Assistant Secretary for International Affairs
    Office of the Executive Secretariat
    Office of Public Correspondence
    Office of Legislative Affairs

Categories of individuals covered by the system:
    Members of Congress, U.S. Foreign Service officials, officials and 
employees of the Treasury Department, officials of municipalities and 
state governments, and the general public, foreign nationals, members 
of the news media, businesses, officials and employees of other Federal 
Departments and agencies.

Categories of records in the system:
    Incoming correspondence and replies pertaining to the mission, 
function, and operation of the Department, tasking sheets, and internal 
Treasury memorandum.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The manual systems and/or electronic databases (e.g., Treasury 
Automated Document System (TADS)) used by the system managers are to 
manage the high volume of correspondence received by the Departmental 
Offices and to accurately respond to inquiries, suggestions, views and 
concerns expressed by the writers of the correspondence. It also 
provides the Secretary of the Treasury with sentiments and statistics 
on various topics and issues of interest to the Department.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (3) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (5) provide information to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (6) provide information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations or in 
connection with criminal law proceedings.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Paper records, file folders and magnetic media.

Retrievability:
    By name of individual or letter number, address, assignment control 
number, or organizational relationship.

Safeguards:
    Access is limited to authorized personnel with a direct need to 
know. Rooms containing the records are locked after business hours. 
Some folders are stored in locked file cabinets in areas of limited 
accessibility except to employees. Others are stored in electronically 
secured areas and vaults. Access to electronic records is by password.

Retention and Disposal:
    Some records are maintained for three years, then destroyed by 
burning. Other records are updated periodically and maintained as long 
as needed. Some electronic records are periodically updated and 
maintained for two years after date of response; hard copies of those 
records are disposed of after three months in accordance with the NARA 
schedule. Paper records of the Office of the Executive Secretary are 
stored indefinitely at the Federal Records Center.

System Manager(s) and address:
    Director, Office of Foreign Assets Control, U.S. Treasury 
Department, Room 2233, Treasury Annex, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.
    Freedom of Information Act Officer, Office of Tax Policy, U.S. 
Treasury Department, Room 1041-MT, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220
    Director, OASIA Secretariat, U.S. Treasury Department, Room 5422-
MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220
    Office of the Executive Secretariat, U.S. Treasury Department, Room 
3419-MT, Washington, DC 20220
    Director, Office of Public Correspondence, U.S. Treasury 
Department, Room 2124-MT, Washington, DC 20220
    Director, Office of Legislative Affairs, U.S. Treasury Department, 
Room 3132-MT, Washington, DC 20220

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in this system may 
inquire in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix A. Individuals must submit a written request 
containing the following elements: (1) Identify the record system; (2) 
identify the category and type of records sought; and (3) provide at 
least two items of secondary identification (date of birth, employee 
identification number, dates of employment or similar information). 
Address inquiries to

[[Page 69724]]

Assistant Director, Disclosure Services (see ``Record access 
procedures'' below).
    Record Access Procedures: Assistant Director, Disclosure Services, 
Department of the Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Members of Congress or other individuals who have corresponded with 
the Departmental Offices, other governmental agencies (Federal, state 
and local), foreign individuals and official sources.

Exemptions Claimed for the System:
    None.
TREASURY/DO .010

System name:
    Office of Domestic Finance, Actuarial Valuation System--Treasury/
DO.

System location:
    Departmental Offices, Office of Government Financing, Office of the 
Government Actuary, 1500 Pennsylvania Avenue, NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Participants and beneficiaries of the Foreign Service Retirement 
and Disability System and the Foreign Service Pension System. Covered 
employees are located in the following agencies: Department of State, 
Department of Agriculture, United States Information Agency, Agency for 
International Development, Peace Corps, and the Department of Commerce.

Categories of records in the system:
    Information in the system is as follows: Active Records: Name; 
social security number; salary; category-grade; year of entry into 
system; service computation date; year of birth; year of resignation or 
year of death, and refund if any; indication of LWOP status (if any); 
Retired Records: Same as actives; annuity; year of separation; cause of 
separation (optional, disability, deferred, etc.); years and months of 
service by type of service; single or married; spouse's year of birth; 
principal's year of death; number of children on annuity roll; 
children's years of birth and annuities.

Authority for maintenance of the system:
    22 U.S.C. 1101.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Data regarding specific individuals is released only to the 
contributing agency for purposes of verification.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Data are on computer tapes and computer printouts.

Retrievability:
    Alphabetically.

Safeguards:
    Records are stored in the Actuary's office. Access is restricted to 
employees of the Office of the Government Actuary.

Retention and Disposal:
    Records are retained on a year-to-year basis. When agencies whose 
pension funds are valued forward new records for valuation, older 
records are discarded.

System Manager(s) and Address:
    The Government Actuary, Departmental Offices, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (see ``Record access procedures'' below).

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Data for actuarial valuation are provided by organizations 
responsible for pension funds listed under ``category of individual,'' 
namely the Department of State, Department of Agriculture, United 
States Information Agency, Agency for International Development, Peace 
Corps, and the Department of Commerce.

Exemptions Claimed for the System:
    None.
TREASURY/DO .060

System name:
    Correspondence Files and Records on Employee Complaints and/or 
Dissatisfaction--Treasury/DO.

System location:
    Office of Personnel Policy, Room 4150-Annex, Pennsylvania Avenue at 
Madison Place, NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Former and current Department employees who have submitted 
complaints to the Office of Personnel or whose correspondence 
concerning a matter of dissatisfaction has been referred to the Office 
of Personnel.

Categories of records in the system:
    Correspondence dealing with former and current employee complaints.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, state, and 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential civil or criminal 
law or regulation; (2) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (3) provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114; (4) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders, file cabinets.

[[Page 69725]]

Retrievability:
    By bureau and employee name.

Safeguards:
    Maintained in filing cabinet and released only to Office of 
Personnel staff or other Treasury officials on a need-to-know basis.

Retention and Disposal:
    Records are maintained and disposed of in accordance with 
Department of the Treasury Directive 25-02, ``Records Disposition 
Management Program'' and the General Records Schedule.

System manager(s) and address:
    The Government Actuary, Departmental Offices, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220. Avenue at Madison Place NW, Washington, 
DC 20220.

Notification Procedure:
    Persons inquiring as to the existence of a record on themselves may 
contact: Assistant Director, (Human Relations) Department of the 
Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.

Record Access Procedures:
    Persons seeking access to records concerning themselves may 
contact: The Director, Office of Personnel Policy, Department of the 
Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.

Contesting Record Procedures:
    Individuals wishing to request amendment to their records to 
correct factual error should contact the Director of Personnel at the 
address shown in Access, above. They must furnish the following 
information: (a) Name; (b) employing bureau; (c) the information being 
contested; (d) the reason why they believe information is untimely, 
inaccurate, incomplete, irrelevant, or unnecessary.

Record Source Categories:
    Current and former employees, and/or representatives, employees' 
relatives, Congressmen, the White House, management officials.

Exemptions Claimed for the System:
    None.
TREASURY/DO .068

System name:
    Time-In-Grade Exception Files--Treasury/DO. System location: Room 
1462-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Persons employed by, or proposed for employment by, the Department 
of the Treasury and for whom an exception to Time-In-Grade Restrictions 
is sought.

Categories of records in the system:
    A collection of documents required for approval of exceptions to 
Time-In-Grade Requirements including: Request for Approval of Non-
Competitive Action (SF-59); Personal Qualifications Statement (SF-171); 
Position Description (OF-8); and, in some instances, Request for 
Personnel Action (SF-52); and memoranda of justification.

Authority for maintenance of the system:
    5 U.S.C. 301, and 5 U.S.C. 1104.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information from these records may be disclosed to (1) the Office 
of Personnel Management for audit of exceptions granted, and (2) a 
Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File cabinet.

Retrievability:
    Indexed by name in log and filed chronologically.

Safeguards:
    Access is limited to authorized Treasury personnel and management 
officials on a need-to-know basis.

Retention and Disposal:
    Records are retained for 2 years and are destroyed by standard 
destruction methods including burning.

System Manager(s) and Address:
    Director, Personnel Resources, Room 1462-MT, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.

Notification Procedure:
    Director, Personnel Resources, Room 1316-MT, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220. The individual is required to provide 
his/her name and the Treasury organizational assignment, position 
title, grade/salary, and approximate date of the Time-In-Grade 
exception requested.

Record Access Procedures:
    Director, Personnel Resources Directorate, Room 1316-MT, 1500 
Pennsylvania Ave., NW, Washington, DC 20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    The documents which constitute this system, and which are listed 
under Categories of Records, came from the individual employee or 
applicant, his servicing personnel office, and other concerned 
management officials within the Department of the Treasury.

Exemptions Claimed for the System:
    None.
TREASURY/DO .111

System name:
    Office of Foreign Assets Control Census Records--Treasury/DO.

System location:
    Office of Foreign Assets Control Treasury Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Although most reporters in the Census in this system of records are 
not individuals, such censuses reflect some small number of U.S. 
individuals as holders of assets subject to U.S. jurisdiction which are 
blocked under the various sets of Treasury Department regulations 
involved.

Categories of records in the system:
    Reports of several censuses of U.S.-based, foreign-owned assets 
which have been blocked at any time since 1940 under Treasury 
Department regulations found under 31 CFR subpart B, chapter V.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 50 U.S.C. 1701 et seq.; 
and 31 CFR chapter V.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose information to appropriate state agencies which are concerned 
with or responsible for abandoned property; (2) disclose information to 
foreign governments in accordance with formal or informal international 
agreements; (3) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom

[[Page 69726]]

the record pertains; (4) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (5) provide certain 
information to appropriate senior foreign-policy-making officials in 
the Department of State.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records stored on magnetic media and/or as hard copy documents.

Retrievability:
    By name of holder or custodian or owner of blocked property.

Safeguards:
    Locked room, or in locked file cabinets located in areas in which 
access is limited to Foreign Assets Control employees. Computerized 
records are password-protected.

Retention and Disposal:
    Records are periodically updated and maintained as long as needed. 
When no longer needed, records are retired to Federal Records Center or 
destroyed in accordance with established procedures.

System Manager(s) and address:
    Director, Office of Foreign Assets Control, Room 2233-Annex, 
Department of the Treasury, NW, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in the system, must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
record sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (See ``Record access Procedures'' below.)

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Custodians or other holders of blocked assets.

Exemptions Claimed for the System:
    None.
TREASURY/DO .114

System name:
    Foreign Assets Control Enforcement Records--Treasury/DO.

System location:
    Office of Foreign Assets Control, Treasury Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Individuals who have engaged in or who are suspected of having 
engaged in transactions and activities prohibited by Treasury 
Department regulations found at 31 CFR subpart B, chapter V.

Categories of records in the system:
    Documents related to suspected or actual violations of relevant 
statutes and regulations administered by the Office of Foreign Assets 
Control.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 50 U.S.C. 1701 et seq.; 22 U.S.C. 287(c); 22 
U.S.C. 2370(a); and 31, CFR, Chapter V; 100 Stat. 1086, as amended by 
H.J. Res. 756, Pub. L. 99-631.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose information to appropriate Federal agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order or license; (2) 
disclose information to a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's official functions; (3) disclose information 
to a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosure to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in response to a subpoena or in connection with 
criminal law proceedings; (4) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (5) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and magnetic media.

Retrievability:
    By name of individual.

Safeguards:
    Folders in locked file cabinets are located in areas of limited 
accessibility. Computerized records are password-protected.

Retention and Disposal:
    Records are periodically updated and are maintained as long as 
necessary. When no longer needed, records are retired to Federal 
Records Center or destroyed in accordance with established procedures.

System Manager(s) and Address:
    Director, Office of Foreign Assets Control, Room 2233-Annex, U.S. 
Treasury Department, Washington, DC 20220.

Notification Procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

Record Access Procedures:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    From the individual, from the Office of Foreign Assets Control 
investigations, and from other federal, state or local agencies.

Exemptions Claimed for the System:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4), (G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2).
TREASURY/DO .118

System name:
    Foreign Assets Control Licensing Records--Treasury/DO.

System location:
    Office of Foreign Assets Control, Treasury Annex, Washington, DC 
20220.

[[Page 69727]]

Categories of individuals covered by the system:
    Applicants for permissive and authorizing licenses under Treasury 
Department regulations found at 31 CFR subpart B, chapter V.

Categories of records in the System:
    Applications for Treasury licenses--together with related and 
supporting documentary material and copies of licenses issued.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 22 U.S.C. 287(c); 50 
U.S.C. 1701 et seq.; 31 CFR, chapter V; 100 Stat. 1086, as amended by 
H.J. Res. 756, Pub. L. 99-631.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose information to appropriate Federal, state, local, or foreign 
agencies responsible for investigating or prosecuting the violation of, 
or for enforcing or implementing, a statute, rule, regulation, order, 
or license; (2) disclose information to the Department of State, 
Commerce, Defense or other federal agencies, in connection with 
Treasury licensing policy or other matters of mutual interest or 
concern; (3) disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's official functions; (4) disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosure to opposing counsel 
or witnesses, in the course of civil discovery, litigation, or 
settlement negotiations in response to a subpoena or in connection with 
criminal law proceedings; (5) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (6) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and magnetic media.

Retrievability:
    The records are retrieved by license or letter number.

Safeguards:
    Folders in locked filed cabinets are located in areas of limited 
accessibility. Computerized records are password-protected.

Retention and Disposal:
    Records are periodically updated to reflect changes and maintained 
as long as needed. When no longer needed, records are retired to 
Federal Records Center or destroyed in accordance with established 
procedures.

System manager(s) and address:
    Director, Office of Foreign Assets Control, Room 2233-Annex, 
Department of the Treasury, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in the system of 
records, must submit a written request containing the following 
elements: (1) Indentify the record system; (2) identify the category 
and type of records sought; and (3) provide at least two items of 
secondary identification (date of birth, employee identification 
number, dates of employment or similar information). Address inquiries 
to Assistant Director, Disclosure Services (See ``Record access 
procedures'' below).

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Applicants for Treasury Department licenses under regulations 
administered by the Office of Foreign Assets Control.

Exemptions Claimed for the system:
    None.
TREASURY/DO .144

System name:
    General Counsel Litigation Referral and Reporting System--Treasury/
DO.

System location:
    U.S. Department of the Treasury, Office of the General Counsel, 
1500 Pennsylvania Avenue NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Persons who are parties, plaintiff or defendant, in civil 
litigation or administrative proceedings involving or concerning the 
Department of the Treasury or its officers or employees. The system 
does not include information on every civil litigation or 
administrative proceeding involving the Department of the Treasury or 
its officers and employees.

Categories of records in the system:
    This system of records consists of a computer data base containing 
information related to litigation or administrative proceedings 
involving or concerning the Department of the Treasury or its officers 
or employees.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for implementing, a statute, rule, regulation, order, 
or license, where the disclosing agency becomes aware of an indication 
of a violation or potential violation of civil or criminal law or 
regulation; (2) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (3) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations in response to a subpoena or in connection with 
criminal law proceedings; (4) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (5) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (7) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

[[Page 69728]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The computerized records are maintained in computer data banks and 
printouts.

Retrievability:
    The computer information is accessible by the name of the non-
government party involved in the case, and case number and docket 
number (when available).

Safeguards:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel.

Retention and Disposal:
    The computer information is maintained for up to ten years after a 
record is created.

System Manager(s) and Address:
    Associate General Counsel (Legislation, Litigation, and 
Regulation), Office of the General Counsel, Department of the Treasury, 
1500 Pennsylvania Ave., NW., Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) An 
identification of the record system; and (2) an identification of the 
category and type of records sought. This system contains records that 
are exempt under 31 CFR 1.36; 5 U.S.C. 552a(j)(2); and (k)(2). Address 
inquiries to Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW., Washington, DC 
20220.

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Treasury Department Legal Division, Department of Justice Legal 
Division.

Exemptions Claimed for the System:
    This system is exempt from 5 U.S.C. 552a(d), (e)(1), (e)(3), 
(e)(4)(G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2).
TREASURY/DO .149

System name:
    Foreign Assets Control Legal Files--Treasury/DO.

System location:
    U.S. Department of the Treasury, Room 3133-Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Persons who are or who have been parties in litigation involving 
the Office of Foreign Assets Control or statutes and regulations 
administered by the agency found at 31 CFR subpart B, chapter V.

Categories of records in the System:
    Information and documents relating to litigation involving the 
Office of Foreign Assets Control or statutes and regulations 
administered by the agency.

Authority for maintenance of the system:
    31 U.S.C. 301; 50 U.S.C. App. 5(b); 50 U.S.C. 1701 et seq; 22 
U.S.C. 278(c); and other statutes relied upon by the President to 
impose economic sanctions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Prosecute, defend, or intervene in litigation related to the Office of 
Foreign Assets Control and statutes and regulations administered by the 
agency; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order or license; (3) disclose information 
to a Federal, State, or local agency, maintaining civil, criminal, or 
other relevant enforcement information or other pertinent information, 
which has requested information relevant to or necessary to the 
requesting agency's official functions; (4) disclose information to a 
court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings; (5) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:

Storage:
    Folders in file cabinets and magnetic media.

Retrievability:
    By name of private plaintiff or defendant.

Safeguards:
    Folders are in lockable file cabinets located in areas of limited 
public accessibility. Where records are maintained on computer hard 
drives, access to the files is password-protected.

Retention and Disposal:
    Records are periodically updated and maintained as long as needed.

System Manager(s) and Address:
    Administrative Officer, Room 3006-MT, U.S. Treasury Department, 
Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information).

Record Access Procedures:
    Address inquiries to Assistant Director, Disclosure Services, 
Department of the Treasury, Room 1054, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Pleadings and other materials filed during course of a legal 
proceeding, discovery obtained pursuant to applicable court rules; 
materials obtained by Office of Foreign Assets Control investigation; 
material obtained pursuant to requests made to other Federal agencies; 
orders, opinions, and decisions of courts.

Exemptions Claimed for the System:
    None.
TREASURY/DO .150

System name:
    Disclosure Records--Treasury/DO.

[[Page 69729]]

System location:
    Departmental Offices, Department of the Treasury, 1500 Pennsylvania 
Ave., NW, Washington DC 20220.

Categories of individuals covered by the system:
    Individuals who have submitted requests for information to the 
Departmental Offices or who have appealed initial denials to the 
requests.

Categories of records in the system:
    Requests for records or information pursuant to the Freedom of 
Information Act, 5 U.S.C. 552, and/or the Privacy Act, 5 U.S.C. 552a, 
internal processing documents, memoranda, and referrals are kept by the 
Disclosure Office. Copies of requested records are kept by the program 
office responsible for fulfilling the request.

Authority for maintenance of the system:
    5 U.S.C. 552, 5 U.S.C. 552a, 31 CFR Part 1.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose information to other agencies when required for coordination 
of response or referral; (2) disclose information to the Department of 
Justice for defending law suits.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the System:

Storage:
    Paper files, magnetic media.

Retrievability:
    By name and case number.

Safeguards:
    Stored in filing cabinets. Access limited to individuals with need 
to know or legitimate right to review.

Retention and Disposal:
    Retained in accordance with the provisions of the Departmental 
records management procedures.

System Manager(s) and Address:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
    Deputy Assistant Secretary (Law Enforcement), Department of the 
Treasury, Room 4414, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
    Freedom of Information Act Officer, Office of Tax Policy, 
Department of the Treasury, Room 4028A-MT, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services at the above address.

Record Access Procedures:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individuals who make Freedom of Information Act requests, federal 
officials responding to Freedom of Information Act requests, and 
documents from official records.

Exemptions Claimed for the System:
    None.
TREASURY/DO .156

System name:
    Tax Court Judge Applicants--Treasury/DO.

System location:
    Department of the Treasury, Office of the General Counsel, Room 
3000 MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Individuals requesting consideration for appointment to Tax Court 
judgeships.

Categories of records in the system:
    Information concerning the qualification of individuals for 
appointment to the Tax Court.

Authority for maintenance of the system:
    26 U.S.C. 7443.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information from this system may be disclosed to the White House 
with recommendations to the President on appointments to the Tax Court.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File cabinets.

Retrievability:
    By name of individual.

Safeguards:
    The files are kept in locked cabinets with a limited number of 
employees- permitted access.

Retention and Disposal:
    The records relating to individuals are destroyed at the end of 
each administration.

System Manager(s) and Address:
    Administrative Officer, Office of the General Counsel, Room 3006-
MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (See ``Record access procedures'' below).

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Individual concerned and letters of recommendation from other 
individuals submitted at the request of the individual and/or the 
Department.

Exemptions claimed for the Systems:
    None.
TREASURY/DO .183

System name:
    Private Relief Tax Bill Files--Office of the Assistant Secretary 
for Tax Policy-Treasury/DO.

System location:
    Room 4040-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

[[Page 69730]]

Categories of individuals covered by the system:
    Individuals who have had private relief tax bills introduced in 
Congress on their behalf.

Categories of records in the system:
    Congressional Committee or OMB request for Treasury views on 
proposed legislation, plus comments on proposal from offices or bureaus 
of Treasury, plus the Internal Revenue Service data concerning the 
issues involved and that unit's recommendation, and the report of the 
Treasury on the Bill.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information from this system may be disclosed to OMB and Congress.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File Folders.

Retrievability:
    By bill numbers or name of person for whom relief is sought.

Safeguards:
    Access limited to Tax Policy personnel.

Retention and Disposal:
    Records are periodically updated to reflect changes and maintained 
as long as needed until shipped to National Archives and Records 
Administration.

System Manager(s) and Address:
    Management Services, Office of Tax Policy, Room 1041-MT, 1500 
Pennsylvania Ave., NW, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (See ``Record access procedures'' below).

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Principally the Congress and the Internal Revenue Service.

Exemptions Claimed for the System:
    None.
TREASURY/DO .190

System name:
    General Allegations and Investigative Records--Treasury/DO.

System location:
    Office of Inspector General (OIG), Assistant Inspector General for 
Investigations, 1201 Constitution Avenue, NW, Washington, DC 20220; 
Regional Inspectors General for Investigations in Washington, DC; 
Houston, TX; Los Angeles, CA; and Chicago, IL; and Office of 
Investigations field offices in New York, NY, and Glynco, GA. Addresses 
may be obtained from the system manager.

Categories of individuals covered by the system:
    (A) Current and former employees of the Department of the Treasury 
and persons whose association with current and former employees relate 
to the alleged violations of the Department's rules of conduct, the 
Office of Personnel Management merit system, or any other criminal or 
civil misconduct, which affects the integrity or facilities of the 
Department of the Treasury. The names of individuals and the files in 
their names may be: (1) Received by referral; or (2) initiated at the 
discretion of the Office of the Inspector General in the conduct of 
assigned duties. (B) Individuals who are: Witnesses; complainants; 
confidential or nonconfidential informants; suspects; defendants; 
parties who have been identified by the Office of the Inspector 
General, constituent units of the Department of Treasury, other 
agencies, or members of the general public in connection with the 
authorized functions of the Inspector General. (C) Current and former 
senior Treasury and bureau officials who are the subject of 
investigations initiated and conducted by the Office of the Inspector 
General.

Categories of records in the system:
    (A) Letters, memoranda, and other documents citing complaints of 
alleged criminal or administrative misconduct. (B) Investigative files 
which include: (1) Reports of investigations to resolve allegations of 
misconduct or violations of law with related exhibits, statements, 
affidavits, records or other pertinent documents obtained during 
investigations; (2) transcripts and documentation concerning requests 
and approval for consensual (telephone and consensual non-telephone) 
monitoring; (3) reports from or to other law enforcement bodies; (4) 
prior criminal or noncriminal records of individuals as they relate to 
the investigations; and (5) reports of actions taken by management 
personnel regarding misconduct and reports of legal actions resulting 
from violations of statutes referred to the Department of Justice for 
prosecution.

Authority for maintenance of the system:
    The Inspector General Act of 1978, as Amended, 5 U.S.C.A. App.3.

Purpose(s):
    The records and information collected for and maintained in this 
system are used to (a) receive allegations of violations of the 
Department's rules of conduct, the Office of Personnel Management merit 
system, or any other criminal or civil misconduct and to (b) prove or 
disprove, to the extent possible, allegations which the OIG receives 
that are made against Department of the Treasury employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose information to the Department of Justice in connection with 
actual or potential criminal prosecution or civil litigation; (2) 
disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an employee, or the 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or

[[Page 69731]]

settlement negotiations in response to a subpoena or in connection with 
criminal law proceedings; (5) provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (6) provide information to the news media 
in accordance with guidelines contained in 28 CFR 50.2 which relate to 
an agency's functions relating to civil and criminal proceedings; (7) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file jackets are maintained in a secured locked 
room. Also, magnetic media maintained on the case tracking systems are 
password protected, secured by an internal lock and locked in a secured 
room. Backup of the magnetic media is maintained in a locked safe.

Retrievability:
    Alphabetically by name of subject or complainant, by case number, 
and by special agent name and/or employee number.

Safeguards:
    Paper records and word processing disks are maintained in locked 
safes and all access doors are locked when offices are vacant. 
Automated records are controlled by computer security programs which 
limit access to authorized personnel who have a need for such 
information in the course of their duties. The records are available to 
Office of Inspector General personnel who have an appropriate security 
clearance on a need-to-know basis.

Retention and Disposal:
    Investigative files and paper indices are stored on-site for 3 
years. Indices to those files are stored on-site on magnetic media for 
an indefinite time. The magnetic media will be retained indefinitely; 
however, they will be updated periodically to reflect changes. Upon 
expiration of their respective retention periods, the investigative 
files are transferred to the Federal Records Center, Suitland, 
Maryland, for storage and in most instances destroyed by burning, 
maceration or pulping when 20 years old.

System Manager(s) and Address:
    Assistant Inspector General for Investigations, Room 7320, 1201 
Constitution Avenue, NW, Washington, DC 20220.

Notification Procedure:
    Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual.

Record Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    See ``Categories of individuals'' above. This system contains 
investigatory material for which sources need not be reported.

Exemptions Claimed for the System:
    This system is exempt from 5 U.S.C. 552(a)(c)(3)(4), 
(d)(1)(2)(3)(4), (e)(1)(2)(3), (4)(G), (H), and (I), (e)(5) and (8), 
(f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and 
(k)(2).
TREASURY/DO .191

System name:
    OIG Management Information System (MIS).

System location:
    Office of Inspector General (OIG), all headquarters, regional and 
field offices. (See appendix A.)

Categories of individuals covered by the system:
    Current and former employees of the Office of Inspector General.

Categories of records in the system:
    (1) MIS Personnel system records contain OIG employee name, office, 
start of employment, series/grade, title, separation date; (2) MIS 
tracking records contain status information on audits, investigations 
and other projects from point of request or annual planning through 
follow-up and closure; (3) MIS Timekeeping records contain assigned 
projects and distribution of time; (4) MIS Equipment Inventory records 
contain assigned equipment; (5) MIS Travel records contain dates, type 
of travel and costs; (6) MIS Training records contain dates, title of 
training, and costs.

Authority for maintenance of the system:
    Inspector General Act of 1978, as amended; (5 U.S.C. Appendix 3) 5 
U.S.C. 301; and 31 U.S.C. 321.

Purpose(s):
    The purpose of the MIS system is to: (1) Manage effectively OIG 
resources and projects; (2) capture accurate statistical data for 
mandated reports to the Secretary of the Treasury, the Congress, the 
Office of Management and Budget, the General Accounting Office, the 
President's Council on Integrity and Efficiency and other federal 
agencies; and (3) provide accurate information critical to the OIG's 
daily operation, including employee performance and conduct.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) A record from the system of records, which indicates, either by 
itself or in combination with other information, a violation or 
potential violation of law, whether civil or criminal, and whether 
arising by statute, regulation, rule or order issued pursuant thereto, 
may be disclosed to a Federal, State, local, or foreign agency or other 
public authority that investigates or prosecutes or assists in 
investigation or prosecution of such violation, or enforces or 
implements or assists in enforcement or implementation of the statute, 
rule, regulation or order. (2) A record from the system of records may 
be disclosed to a Federal, State, local, or foreign agency or other 
public authority, or to private sector (i.e., non-Federal, State, or 
local government) agencies, organizations, boards, bureaus, or 
commissions, which maintain civil, criminal, or other relevant 
enforcement records or other pertinent records, such as current 
licenses in order to obtain information relevant to an agency 
investigation, audit, or other inquiry, or relevant to a decision 
concerning the hiring or retention of an employee or other personnel 
action, the issuance of a security clearance, the letting of a 
contract, the issuance of a license, grant or other benefit, the 
establishment of a claim, or the initiation of administrative, civil, 
or criminal action. Disclosure to the private sector may be made only 
when the records are properly constituted in accordance with agency 
requirements; are accurate, relevant, timely and complete; and the 
disclosure is in the best interest of the Government. (3) A record from 
the system of records may be disclosed to a Federal, State, local, or 
foreign agency or other public authority, or private sector (i.e., non-
Federal, State, or local government) agencies, organizations, boards, 
bureaus, or commissions, if relevant to the recipient's hiring or 
retention of an employee or other personnel action, the issuance of a 
security clearance, the letting of a contract, the issuance of a 
license, grant or other benefit, the establishment of a

[[Page 69732]]

claim, or the initiation of administrative, civil, or criminal action. 
Disclosure to the private sector may be made only when the records are 
properly constituted in accordance with agency requirements; are 
accurate, relevant, timely and complete; and the disclosure is in the 
best interest of the Government. (4) A record from the system of 
records may be disclosed to any source, private or public, to the 
extent necessary to secure from such source information relevant to a 
legitimate agency investigation, audit, or other inquiry. (5) A record 
from the system of records may be disclosed to the Department of 
Justice when the agency or any component thereof, or any employee of 
the agency in his or her official capacity, or any employee of the 
agency in his or her individual capacity where the Department of 
Justice has agreed to represent the employee, or the United States, 
where the agency determines that litigation is likely to affect the 
agency or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation and the use of such records by the 
Department of Justice is therefore deemed by the agency to be for a 
purpose that is compatible with the purpose for which the agency 
collected the records. (6) A record from the system of records may be 
disclosed in a proceeding before a court or adjudicative body, when the 
agency, or any component thereof, or any employee of the agency in his 
or her official capacity, or any employee of the agency in his or her 
individual capacity where the agency has agreed to represent the 
employee, or the United States, where the agency determines that 
litigation is likely to affect the agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
agency determines that use of such records is relevant and necessary to 
the litigation and the use of such records is therefore deemed by the 
agency to be for a purpose that is compatible with the purpose for 
which the agency collected the records. (7) A record from the system of 
records may be disclosed to a Member of Congress from the record of an 
individual in response to an inquiry from the Member of Congress made 
at the request of that individual. (8) A record from the system of 
records may be disclosed to the Department of Justice and the Office of 
Government Ethics for the purpose of obtaining advice regarding a 
violation or possible violation of statute, regulation, rule or order 
or professional ethical standards. (9) A record from the system of 
records may be disclosed to the Office of Management and Budget for the 
purpose of obtaining its advice regarding agency obligations under the 
Privacy Act, or in connection with the review of private relief 
legislation. (10) A record from the system of records may be disclosed 
in response to a subpoena issued by a Federal agency having the power 
to subpoena records of other Federal agencies if, after careful review, 
the OIG determines that the records are both relevant and necessary to 
the requesting agency's needs and the purpose for which the records 
will be used is compatible with the purpose for which the records were 
collected. (11) A record from the system of records may be disclosed to 
a private contractor for the purpose of compiling, organizing, 
analyzing, programming, or otherwise refining records subject to the 
same limitations applicable to U.S. Department of Treasury officers and 
employees under the Privacy Act. (12) A record from the system of 
records may be disclosed to a grand jury agent pursuant either to a 
Federal or State grand jury subpoena, or to a prosecution request that 
such record be released for the purpose of its introduction to a grand 
jury provided that the Grand Jury channels its request through the 
cognizant U.S. Attorney, that the U.S. Attorney has been delegated the 
authority to make such requests by the Attorney General, that she or he 
actually signs the letter specifying both the information sought and 
the law enforcement purpose served. In the case of a State Grand Jury 
subpoena, the State equivalent of the U.S. Attorney and Attorney 
General shall be substituted. (13) A record from the system of records 
may be disclosed to a Federal agency responsible for considering 
suspension or debarment action where such record would be relevant to 
such action. (14) A record from the system of records may be disclosed 
to an entity or person, public or private, where disclosure of the 
record is needed to enable the recipient of the record to take action 
to recover money or property of the United States Department of the 
Treasury, where such recovery will accrue to the benefit of the United 
States, or where disclosure of the record is needed to enable the 
recipient of the record to take appropriate disciplinary action to 
maintain the integrity of the programs or operations of the Department 
of the Treasury. (15) A record from the system of records may be 
disclosed to a Federal, state, local or foreign agency, or other public 
authority, for use in computer matching programs to prevent and detect 
fraud and abuse in benefit programs administered by an agency, to 
support civil and criminal law enforcement activities of any agency and 
its components, and to collect debts and over payments owed to any 
agency and its components. (16) A record from the system of records may 
be disclosed to a public or professional licensing organization when 
such record indicates, either by itself or in combination with other 
information, a violation or potential violation of professional 
standards, or reflects on the moral, educational, or professional 
qualifications of an individual who is licensed or who is seeking to 
become licensed. (17) A record from the system of records may be 
disclosed to the Office of Management and Budget, the General 
Accounting Office, the President's Council on Integrity and Efficiency 
and other Federal agencies for mandated reports.

Disclosure to consumer reporting agencies:
    Debtor information may also be furnished, in accordance with 5 
U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to consumer reporting agencies 
to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records and magnetic media.

Retrievability:
    Most files are accessed by OIG employee name, employee number, 
office, or cost center. Some records may be accessed by entering 
equipment or project information.

Safeguards:
    Access is limited to OIG employees who have a need for such 
information in the course of their work. A central console is located 
in a departmental computer room which is staffed during normal business 
hours and locked at other times. Terminals and paper copies are 
maintained in offices which are staffed during normal business hours 
and locked at other times. Access to records on magnetic media is 
controlled by computer passwords. Access to specific MIS records is 
further limited and controlled by computer security programs limiting 
access to authorized personnel.

[[Page 69733]]

Retention and Disposal:
    Records are periodically updated to reflect changes and are 
retained as long as necessary.

System Manager(s) and Address:
    Assistant Inspector General for Resources, Suite 510, 740 15th St. 
NW, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in this system may 
inquire in accordance with instructions appearing in 31 CFR part 1, 
subpart C, appendix A. Individuals must submit a written request 
containing the following elements: (1) Identify the record system; (2) 
identify the category and type of records sought; and (3) provide at 
least two items of secondary identification (date of birth, employee 
identification number, dates of employment or similar information). 
Address inquiries to Assistant Director, Disclosure Services (see 
``Record access Procedures'' below).

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.

Contesting Records Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Current and former employees of the OIG.

Exemptions Claimed for the System:
    None.

Appendix A--Addresses of OIG Offices

    Headquarters: Department of Treasury, Office of Inspector 
General, Office of the Assistant Inspector General for Resources, 
Suite 510, 740 15th Street, NW, Washington, D.C. 20220.
    Field Locations: Contact System Manager for addresses.

Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Investigations, Office of the 
Regional Inspector General for Investigations, Mid-States Regional 
Office, Houston, TX 77057.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Investigations, Chicago Field 
Office, Chicago, IL 60690.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Investigations, Office of the 
Regional Inspector General for Investigations, Western Regional 
Office, El Segundo, CA 90245-4320.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, FLETC Field Office, Federal 
Law Enforcement Training Center, Glynco, GA 31524.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Eastern Regional Office, Boston, MA 
02110.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Deputy 
Assistant Inspector General for Audit, New York Field Office, New 
York, NY 10048.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Eastern Regional Office, Philadelphia 
Field Office, Marlton, NJ 08053.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Central Regional Office, Chicago, IL 
60603.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Deputy 
Assistant Inspector General for Audit, Indianapolis Field Office, 
Indianapolis, IN 46278.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Southern Regional Office, Houston, TX 
77057.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Southern Regional Office, Miami Field 
Office, Miami, FL 33166-7710.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, New Orleans Field Office, New Orleans, 
LA 70130.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Western Regional Office, El Segundo, CA 
90245-4320.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Western Regional Office, San Francisco 
Field Office, San Francisco, CA 94105.
TREASURY/DO .193

System name:
    Employee Locator and Automated Directory System--Treasury/DO.

System location:
    Main Treasury Building, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.

Categories of individuals covered by the system:
    Information on all employees of the Department is maintained in the 
system if the proper locator card is provided.

Categories of records in the system:
    Name, office telephone number, bureau, office symbol, building, 
room number, home address and phone number, and person to be notified 
in case of emergency.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures are not made outside of the Department.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Hard copy and magnetic media.

Retrievability:
    Indexed by name and/or block code numbers.

Safeguards:
    All records, including computer system and all terminals are 
located within secure space. Only authorized personnel have access.

Retention and Disposal:
    Records are kept as long as needed, updated periodically and 
destroyed by burning.

System Manager(s) and Address:
    Chief, Telecommunications Operations Branch, Room 1121-MT, 1500 
Pennsylvania Ave., NW, Washington, DC 20220.

Notification Procedure:
    See ``System manager'' above.

Record Access Procedures:
    See ``System manager'' above.

Contesting Record Procedures:
    See ``System manager'' above.

Record Source Categories:
    Information is provided by individual employees. Necessary changes 
made if requested.

Exemptions Claimed for the system:
    None.
TREASURY/DO .194

System name:
    Circulation System--Treasury.

System location:
    Department of the Treasury, Library and Information Services 
Division, Room 5030-MT, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.

[[Page 69734]]

Categories of individuals covered by the system:
    Employees who borrow library materials or receive library materials 
on distribution. The system also contains records concerning 
interlibrary loans to local libraries which are not subject to the 
Privacy Act.

Categories of records in the system:
    Records of items borrowed from the Treasury Library collection and 
patron records are maintained on central computer. Records are 
maintained by name of borrower, office locator information, and title 
of publication.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purposes(s):
    Track circulation of library materials and their borrowers.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to 
disclose information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic media.

Retrievability:
    Data can be retrieved from the system by borrower name or bar code 
number and publication title or its associated bar code number.

Safeguards:
    Access to the system requires knowledge of password identification 
codes and protocols for calling up the data files. Access to the 
records is limited to staff of the Readers Services Branch who have a 
need-to-know the information for the performance of their duties.

Retention and Disposal:
    Only current data are maintained on-line. Records for borrowers are 
deleted when employee leaves Treasury.

SYSTEM Manager(s) and Address:
    Assistant Director, Library and Information Services, Department of 
the Treasury, Room 5030-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.

NOTIFICATION PROCEDURE:
    Inquiries should be addressed to Assistant Director, Disclosure 
Services, Department of the Treasury, Room 1054-MT, 1500 Pennsylvania 
Ave., NW, Washington DC 20220.

RECORD ACCESS PROCEDURES:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Patron information records are completed by borrowers and library 
staff.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/DO .196

SYSTEM NAME:
    Security Information System--Treasury/DO.

SYSTEM LOCATION:
    Components of this system are located in the following offices 
within the Departmental Offices: Office of Security, Room 3210 Treasury 
Annex, 1500 Pennsylvania Avenue, NW, Washington, DC 20220, and 
Assistant Director, Security, Safety and Parking, Administrative 
Operations Division, Room 1212 MT, 1500 Pennsylvania Avenue, NW, 
Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Department of the Treasury officials who classify documents 
with a national security classification, i.e., Top Secret, Secret, or 
Confidential. (2) Each Department of the Treasury official, by name and 
position title, who has been delegated the authority to downgrade and 
declassify national security information and who is not otherwise 
authorized to classify a document at its present classification level. 
(3) Each Department of the Treasury official, by name and position 
title, who has been delegated the authority for original classification 
of national security information, exclusive of officials specifically 
authorized original classification authority by Treasury Order 102-10. 
(4) Each Department of the Treasury office by name and position title 
delegated the authority to derivatively classify national security 
information in accordance with an approved classification guide or on 
the basis of source documents. (5) Each Department of the Treasury 
official who does not have original classification authority for 
national security information and who is not authorized to downgrade 
and declassify national security information, but who may control and/
or decontrol limited official use information. (6) An alphabetical 
listing of Department of the Treasury employees who have valid security 
violations as a result of the improper handling, safeguarding, or 
storage of classified national security and limited official use 
information. (7) Department of the Treasury personnel concerned with 
classified national security and limited official use information who 
have participated in a security orientation program regarding the 
salient features of the security requirements and procedures for the 
handling and safeguarding of such information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The following records are maintained by the Director of Security: 
(1) Report of Authorized Downgrading and Declassification Officials, 
(2) Report of Authorized Classifiers, (3) Report of Authorized 
Derivative Classifiers, (4) Designation of Controlling/Decontrolling 
Officials, and (5) Record of Security Violation. The Assistant 
Director, Security, Safety and Parking maintains the following records: 
The Security Orientation Acknowledgment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order No. 12958, dated April 17, 1995, and Office of 
Security Manual, TDP 71-10.

PURPOSE(S):
    The system is designed to (1) oversee compliance with Executive 
Order No. 12958 and Departmental programming and implementation, (2) 
ensure proper classification of national security information, (3) 
record details of valid security violations and (4) assist in 
determining the effectiveness of information security programs 
affecting classified and limited official use information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    These records and information in these records may be used to 
disclose information to appropriate Federal agencies and for enforcing 
or implementing a statute, rule, regulation or order.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard Copy paper files.

RETRIEVABILITY:
    Manually filed and indexed by office or bureau, date, name of 
official and position title, where appropriate.

[[Page 69735]]

SAFEGUARDS:
    Secured in security equipment to which access is limited to 
personnel with the need to know.

RETENTION AND DISPOSAL:
    With the exception of the Record of Security Violation, which is 
maintained for a period of two years, and the Security Orientation 
Acknowledgment, the remaining records are destroyed and/or updated on 
an annual basis. Destruction is effected by shredding or other 
comparable means.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Security, 3210 Treasury Annex, 1500 Pennsylvania Avenue 
NW, Washington, DC 20220, and Assistant Director, Security, Safety and 
Parking, Administrative Operations Division, Room 1212 MT, 1500 
Pennsylvania Avenue., NW, Washington, DC 20220

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in this system, 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and types of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information) to the Assistant Director, 
Disclosure Services. (See ``Record access procedures'' below).

RECORD ACCESS PROCEDURES:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    The sources of the information are office and bureau employees of 
the Department of the Treasury. The information concerning any security 
violation is reported by Department of the Treasury security officials 
and Department of State security officials as concerns Treasury 
personnel attached to U.S. diplomatic posts or missions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/DO .200

SYSTEM NAME:
    FinCEN Data Base--Treasury/DO.

SYSTEM LOCATION:
    The Financial Crimes Enforcement Network, 2070 Chain Bridge Road, 
Vienna, VA 22182.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Individuals who relate in any manner to official FinCEN efforts 
in support of the enforcement of the Bank Secrecy Act and money-
laundering and other financial crimes. Such individuals may include, 
but are not limited to, subjects of investigations and prosecutions; 
suspects in investigations; victims of such crimes; witnesses in such 
investigations and prosecutions; and close relatives and associates of 
any of these individuals who may be relevant to an investigation; (2) 
Current and former FinCEN personnel whom FinCEN considers relevant to 
an investigation or inquiry; (3) individuals who are the subject of 
unsolicited information possibly relevant to violations of law or 
regulations, who offer unsolicited information relating to such 
violations, who request assistance from FinCEN, and who make inquiries 
of FinCEN.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Every possible type of information that contributes to effective 
law enforcement may be maintained in this system of records, including, 
but not limited to, subject files on individuals, corporations, and 
other legal entities; information provided pursuant to the Bank Secrecy 
Act; information gathered pursuant to search warrants; statements of 
witnesses; information relating to past queries of the FinCEN Data 
Base; criminal referral information; complaint information; identifying 
information regarding witnesses, relatives, and associates; 
investigative reports; and intelligence reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 31 U.S.C. 5311 et seq.; 31 CFR part 103; Treasury 
Department Order No. 105-08 (April 25, 1990).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records in this system may be used to: (1) Provide responses to 
queries from Federal, State, territorial, and local law enforcement and 
regulatory agencies, both foreign and domestic, regarding Bank Secrecy 
Act and other financial crime enforcement; (2) furnish information to 
other Federal, State, local, territorial, and foreign law enforcement 
and regulatory agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, where FinCEN becomes aware of an 
indication of a violation or potential violation of civil or criminal 
law or regulation; (3) furnish information to the Department of 
Defense, to support its role in the detection and monitoring of aerial 
and maritime transit of illegal drugs into the United States and any 
other role in support of law enforcement that the law may mandate; (4) 
respond to queries from INTERPOL in accordance with agreed coordination 
procedures between FinCEN and INTERPOL; (5) furnish information to 
individuals and organizations, in the course of enforcement efforts, to 
the extent necessary to elicit information pertinent to financial law 
enforcement; (6) furnish information to a court, magistrate or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation or settlement negotiations, in response to a 
subpoena, or in connection with civil or criminal law proceedings; (7) 
furnish information to the news media in accordance with the guidelines 
contained in 28 CFR 50.2, which relate to civil and criminal 
proceedings; and (8) furnish information to the Department of State and 
the Intelligence community to further those agencies' efforts with 
respect to national security and the foreign aspects of international 
narcotics trafficking.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media and hard copy.

Retrievability:
    By name, address, or unique identifying number.

Safeguards:
    All FinCEN personnel accessing the system will have successfully 
passed a background investigation. FinCEN will furnish information from 
the system of records to approved personnel only on a ``need to know'' 
basis using passwords and access control. Procedural and physical 
safeguards to be utilized include the logging of all queries and 
periodic review of such query logs; compartmentalization of information 
to restrict access to authorized personnel; physical protection of 
sensitive hard copy information; encryption of electronic 
communications; intruder alarms; and 24-hour building guards.

Retention and Disposal:
    FinCEN personnel will review records each time a record is 
retrieved and on

[[Page 69736]]

a periodic basis to see whether it should be retained or modified. 
FinCEN will dispose of all records after six years and will never 
retain any record for more than seven years. Records will be disposed 
of by erasure of magnetic media and by shredding and/or burning of hard 
copy documents.

System Manager(s) and Address:
    Director, Financial Crimes Enforcement Network, 2070 Chain Bridge 
Road, Vienna, VA 22182.

Notification Procedure:
    Pursuant to 5 U.S.C. 552a(j)(2), (k)(1), and (k)(2), this system of 
records may not be accessed for purposes of determining if the system 
contains a record pertaining to a particular individual.

Record Access Procedures:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources need not be reported.

Exemptions Claimed for the System:
    This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), 
(e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 
552a(j)(2), (k)(1) and (k)(2).
TREASURY/DO .201

System name:
    Fitness Center Records--Treasury/DO.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW, 
Washington, DC 22020.

Categories of individuals covered by the system:
    Treasury Department employees who have applied for membership and 
participate in the Treasury fitness program.

Categories of records in the system:
    Name, job title, addresses, date of birth, age, sex; name, address, 
and telephone number of personal physician; name, and address and 
telephone number of emergency contact; health and exercise history; 
physician's clearance; informed consent form, waiver and release form, 
program interest survey form; fitness assessment results; and results 
of health tests taken by the Fitness Center members.

Authority for the maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The records are collected and maintained to provide the Fitness 
Center contractor with written documentation of user's membership 
status. The records enable the contractor to identify the current 
fitness level and potential health risks faced by each user. The 
collection of these records provides essential baseline information 
allowing the contractor to prescribe the appropriate exercise program 
to each user.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    No disclosures will be made outside the Departmental Offices.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and magnetic media.

Retrievability:
    By name and membership number.

Safeguards:
    Records are stored in locked cabinets in a locked room. Access is 
limited to authorized employees of the contractor responsible for 
servicing the records in the performance of their duties.

Retention and Disposal:
    Active records are retained indefinitely. Inactive records are held 
for three years, then are destroyed by shredding.

System manager and address:
    Director, Administrative Operations, Department of the Treasury, 
Room 1212-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Name of 
the contractor will be provided by the system manager upon request.

Notification Procedure:
    Individuals seeking access to any record contained in the system of 
records, or seeking to contest its content, may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix A. 
Inquiries should be addressed to Assistant Director, Disclosure 
Services, Departmental Offices, Room 1054-MT, 1500 Pennsylvania Avenue, 
NW, Washington, DC 20220.

Record Access Procedures:
    Inquiries should be addressed to the Assistant Director, Disclosure 
Services, Departmental Offices, Room 1054-MT, 1500 Pennsylvania Avenue, 
NW, Washington, DC 20220.

Contesting Record Procedures:
    See ``Notification procedures'' above.

Record Source Categories:
    The source of the data is the Treasury Department employee who has 
applied for membership, contractor personnel and the employee's 
personal physician.

Exemptions Claimed for the System:
    None.
TREASURY/DO .202

System name:
    Drug-Free Workplace Program Records--Treasury/DO.

System location:
    Records are located within Personnel Resources, Workforce 
Effectiveness, Room 1450-MT, Department of the Treasury, Departmental 
Offices, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Employees of Departmental Offices.

Categories of records in the system:
    Records related to selection, notification, testing of employees, 
drug test results, and related documentation concerning the 
administration of the Drug-Free Workplace Program within Departmental 
Offices.

Authority for maintenance of the system:
    Pub. L. 100-71; 5 U.S.C. 7301 and 7361; 21 U.S.C. 812; Executive 
Order 12564, ``Drug-Free Federal Workplace''.

Purpose(s):
    The system will be established to maintain records relating to the 
selection, notification, and testing of Departmental Offices' employees 
for use of illegal drugs and drugs identified in Schedules I and II of 
21 U.S.C. 812.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    These records and information in these records may be disclosed to 
a court of competent jurisdiction where required by the United States 
Government to defend against any challenge against any adverse 
personnel action.

[[Page 69737]]

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records consist of paper records maintained in file folders and 
magnetic media.

Retrievability:
    Records are retrieved by name of employee, position, title, social 
security number, I.D. number (if assigned), or any combination of 
these.

Safeguards:
    Records will be stored in secure containers, e.g., safes, locked 
filing cabinets, etc. Access to such records is restricted to 
individuals having direct responsibility for the administration of the 
agency's Drug-Free Workplace Program. Procedural and documentary 
requirements of Pub. L. 100-71 and the Department of Health and Human 
Services Guidelines will be followed.

Retention and Disposal:
    Records are retained for two years and then destroyed by shredding, 
burning, or, in case of magnetic media, erasure. Written records and 
test results may be retained up to five years or longer when necessary 
due to challenges or appeals of adverse action by the employee.

System manager and address:
    Departmental Offices, Office of Personnel Resources, Department of 
the Treasury, 1500 Pennsylvania Ave., Room 1450-MT, Washington, DC 
20220.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the attention of the Assistant Director, Disclosure Services, 
Departmental Offices, 1500 Pennsylvania Ave., Room 1054-MT, Washington, 
DC 20220. Individuals must furnish their full name, Social Security 
Number, the title, series, and grade of the position they occupied, the 
month and year of any drug test(s) taken, and verification of identity 
as required by 31 CFR part 1, subpart C, appendix A.

Record Access Procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the attention of the Assistant Director, Disclosure Services, 
Departmental Offices, 1500 Pennsylvania Ave., Room 1054-MT, Washington, 
DC 20220. Individuals must furnish their full name, Social Security 
Number, the title, series, and grade of the position they occupied, the 
month and year of any drug test(s) taken, and verification of identity 
as required by 31 CFR part 1, subpart C, appendix A.

Contesting Record Procedures:
    The Department of the Treasury rules for accessing records, for 
contesting contents, and appealing initial determinations by the 
individual concerned are published in 31 CFR part 1, subpart A, 
appendix A.

Record Source Categories:
    Records are obtained from the individual to whom the record 
pertains; Departmental Offices employees involved in the selection and 
notification of individuals to be tested; contractor laboratories that 
test urine samples for the presence of illegal drugs; Medical Review 
Officers; supervisors and managers and other Departmental Offices 
official engaged in administering the Drug-Free Workplace Program; the 
Employee Assistance Program, and processing adverse actions based on 
drug test results.

Exemptions Claimed for the System:
    None.
TREASURY/DO .203

System name:
    Public Transportation Incentive Program Records--Treasury/DO.

System location:
    (1) Departmental Offices, Department of the Treasury, 1500 
Pennsylvania Avenue, NW, Washington, DC 20220.
    (2) Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.
    (3) United States Mint, Judiciary Square Building, 633 Third 
Street, NW, Washington, DC 20220; United States Mint, 151 North 
Independence Mall East, Philadelphia, PA 19106; United States Mint, 320 
West Colfax Avenue, Denver, CO 80204; United States Mint, 901 Market 
Street, Suite 470, San Francisco, CA 94103.
    (4) Bureau of the Public Debt, 13th and C Streets, SW., and 999 E 
Street NW., Washington, DC 20239; 200 Third Street, Parkersburg, WV 
26106.
    (5) Office of Inspector General, Office of Assistant Inspector for 
Resources, Office of Administrative Services, Suite 510, 740 15th, NW., 
Washington, DC 20220; Office of Inspector General, Field Office Manager 
(Audit), #6 World Trade Center, Room 745, New York, NY 10048; Office of 
Inspector General, Assistant Inspector General for Investigations, 
Chicago Field Office, Suite 520, 55 West Monroe Street, Chicago, IL 
60603; Office of Inspector General, Regional Inspector General for 
Audit, Eastern Regional Office, Room 330, 408 Atlantic Avenue, Boston, 
MA 02110; Office of Inspector General, Regional Inspector General for 
Audit, Central Region, Suite 510, 55 West Monroe Street, Chicago, IL 
60603; Office of Inspector General, Regional Inspector General for 
Audit, Western Region, Room 275, 333 Market Street, San Francisco, CA 
94105.
    (6) Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts 
Ave., NW, Washington, DC 20226.
    (7) Financial Management Service, 3700 East West Hwy., Hyattsville, 
MD 20782.

Categories of individuals covered by the system:
    Employees who have applied to participate in the Public 
Transportation Incentive Program.

Categories of records in the system:
    (1) Public Transportation Incentive Program application form 
containing the participant's name, social security number, place of 
residence, office address, office telephone, grade level, duty hours, 
previous method of transportation, and the type of fare incentive 
requested. (2) Reports submitted to the Department of the Treasury in 
accordance with Treasury Directive 74-10.

Authority for maintenance of the system:
    5 U.S.C. 301 and Pub. L. 101-509.

Purpose(s):
    The records are collected and maintained to provide written 
documentation pertaining to applicants and participants in the Public 
Transportation Incentive Program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order or license; (2) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings; 
(3) a congressional office in response to an inquiry made at the 
request of the individual to whom the

[[Page 69738]]

record pertains; (4) unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (5) agencies, contractors, and others to administer 
Federal personnel and payroll systems, and for debt collection and 
employment or security investigations; and (6) other Federal agencies 
for matching to ensure that employees receiving PTI Program benefits 
are not listed as a carpool or vanpool participant or the holder of a 
parking permit.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, file folders and magnetic media.

Retrievability:
    Alphabetically by individual and by office.

Safeguards:
    Access is limited to authorized employees. Files are maintained in 
locked safes and/or file cabinets. Records on magnetic media are 
password-protected. During non-work hours, records are stored in locked 
safes and/or cabinets in a locked room.

Retention and Disposal:
    Active records are retained indefinitely. Inactive records are held 
for three years and then destroyed.

System Manager(s) and Address:
    (1) Departmental Offices: Director, Administrative Operations 
Division, Department of the Treasury, Room 1212 MT, 1500 Pennsylvania 
Avenue, NW, Washington, DC 20220.
    (2) Bureau of Engraving and Printing: Chief, Office of Management 
Services, Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.
    (3) United States Mint: Executive Secretariat, United States Mint, 
Judiciary Square Building, 633 Third Street, NW, Washington, DC 20220; 
Property Management Officer, Management Analysis and Property 
Management Staff, United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106; Chief, Administrative Services Division, United 
States Mint, 320 West Colfax Avenue, Denver, CO 80204; Human Resources 
Division and Budget and Accounting Division, United States Mint, 901 
Market Street, Suite 470, San Francisco, CA 94103.
    (4) Bureau of the Public Debt: Assistant Commissioner, Office of 
Administration, 200 Third Street, Parkersburg, WV 26106.
    (5) Office of Inspector General: Office of Assistant Inspector for 
Resources, Office of Administrative Services, Suite 510, 740 15th St. 
NW., Washington, DC 20220.
    (6) Bureau of Alcohol, Tobacco and Firearms: Chief, Protection 
Program, 650 Massachusetts Ave., NW, Washington, DC 20226.
    (7) Financial Management Service: Director, Facilities Management 
Division, Financial Management Service, 3700 East West Hwy., Room 144, 
Hyattsville, MD 20782.

Notification Procedure:
    Individuals seeking access to any record contained in the system of 
records, or seeking to contest its content, may inquire in accordance 
with instructions given in the Appendix for each Treasury component 
appearing at 31 CFR part 1, subpart C. Inquiries should be sent to the 
agency official identified below:
    (1) Departmental Offices: Inquiries should be addressed to 
Assistant Director, Disclosure Services, Departmental Offices, Room 
1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220.
    (2) Bureau of Engraving and Printing: Inquiries should be addressed 
to Disclosure Officer, Bureau of Engraving and Printing, 14th and C 
Streets, SW, Washington, DC 20228.
    (3) United States Mint: Inquiries should be addressed to Executive 
Secretariat, United States Mint, Judiciary Square Building, 633 Third 
Street, NW, Washington, DC 20220; Property Management Officer, 
Management Analysis and Property Management Staff, United States Mint, 
5th and Arch Streets, Philadelphia, PA 19106; Chief, Administrative 
Services Division, United States Mint, 320 West Colfax Avenue, Denver, 
CO 80204; Human Resources Division and Budget and Accounting Division, 
United States Mint, Old Mint Building, 88 Fifth Street, San Francisco, 
CA 94103.
    (4) Bureau of the Public Debt: Assistant Commissioner, Office of 
Administration, 200 Third Street, Parkersburg, WV 26106.
    (5) Office of Inspector General: Inquiries should be addressed to: 
Assistant Director, Disclosure Services, Departmental Offices, Room 
1054 MT, 1500 Pennsylvania Avenue, NW., Washington, DC 20220.
    (6) Bureau of Alcohol, Tobacco and Firearms: Privacy Act Request, 
Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, 
Washington, DC 20226.
    (7) Financial Management Service: Inquiries should be addressed to 
Disclosure Officer, Financial Management Service, 401 14th St. SW., 
Washington, DC 20227.

RECORD ACCESS PROCEDURES:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    The source of the data are employees who have applied for the 
transportation incentive, the system managers, and appropriate agency 
officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/DO .206

SYSTEM NAME:
    Office Tracking System (OTS)--Treasury/DO.

SYSTEM LOCATION:
    Office of Administration, Automated Systems Division, 15th and 
Pennsylvania Avenue, NW, Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Departmental offices employees granted access to the OTS and 
individuals who correspond with the Departmental Offices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each piece of correspondence will have a record generated in OTS 
containing the name of the addresser, addressee, initials of the 
approving individual and the name of the individual assigned to respond 
or take action. This correspondence consists of letters to or from the 
public, Congress or other agencies, and internal memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The primary purpose of the system is to provide a facility to track 
the status of incoming and internally generated correspondence within 
an office. It provides management information related to action(s) 
required and the responsible individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures are not made outside Departmental Offices.

[[Page 69739]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media.

RETRIEVABILITY:
    The records may be retrieved by name of writer, name of addresses, 
or subject of document.

SAFEGUARDS:
    Access is limited by a computer sign-on procedure which includes 
access identification and a password protection as well as individual 
file protection features.

RETENTION AND DISPOSAL:
    The records are retained at the discretion of the OTS user who may 
electronically delete or file the records. All records are saved to a 
backup magnetic media at least once a month. These media are retained 
for two years.

System Manager(s) and Address:
    Chief, Automated Systems Development Branch, Automated Systems 
Division, Room SC-1, 15th and Pennsylvania Avenue, NW, Washington, DC 
20220.

Notification Procedure:
    Individuals seeking access to any record contained in the system of 
records, or seeking to contest its content, may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix A. 
Inquiries should be addressed to Assistant Director, Disclosure 
Services, Departmental Offices, 15th and Pennsylvania Avenue, NW, 
Washington, DC 20220.

Record Access Procedures:
    Inquiries should be addressed to the Assistant Director, Disclosure 
Services, Departmental Offices, 15th and Pennsylvania Avenue, NW, 
Washington, DC 20220.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    The source of data in OTS is letters or memoranda from Treasury 
officials, other agencies, members of Congress, the public or the 
press.

Exemptions Claimed for the System:
    None.
TREASURY/DO .207

System name:
    Waco Administrative Review Group Investigation--Treasury/DO.

System location:
    Department of the Treasury, Office of Enforcement, 1500 
Pennsylvania Ave., NW Washington, DC 20220.

Categories of individuals covered by the system:
    (A) Current and former employees of the Department of the Treasury 
and its bureaus and persons whose associations with current and former 
employees relate to the Bureau of Alcohol, Tobacco & Firearms execution 
of search and arrest warrants at the Branch Davidian compound, near 
Waco, Texas on February 28, 1993, or any other criminal or civil 
misconduct, which affects the integrity or facilities of the Department 
of the Treasury. The names of individuals and the files in their names 
may be: (1) Received by referral; or (2) developed in the course of the 
investigation. (B) Individuals who are: Witnesses; complainants; 
confidential or non-confidential informants; suspects; defendants who 
have been identified by the Office of Enforcement, constituent units of 
the Department of the Treasury, other agencies, or members of the 
general public in connection with the authorized functions of the 
Office of Enforcement. (C) Members of the general public who provide 
information pertinent to the investigation.

Categories of records in the system:
    (A) Letters, memoranda, and other documents citing complaints of 
alleged criminal misconduct pertinent to the events leading to the 
Bureau of Alcohol, Tobacco & Firearms execution of search and arrest 
warrants at the Branch Davidian compound, near Waco, Texas, on February 
28, 1993. (B) Investigative files which include: (1) Reports of 
investigations to resolve allegations of misconduct or violations of 
law and to comply with the President's specific directive for a fact 
finding report on the events leading to the Bureau of Alcohol, Tobacco 
& Firearms execution of search and arrest warrants at the Branch 
Davidian compound, near Waco, Texas, on February 28, 1993, with related 
exhibits, statements, affidavits, records or other pertinent documents 
obtained during investigation; (2) transcripts and documentation 
concerning requests and approval for consensual telephone and 
consensual nontelephone monitoring; (3) reports from or to other law 
enforcement bodies; (4) prior criminal or noncriminal records of 
individuals as they relate to the investigations; and (5) reports of 
actions taken by management personnel regarding misconduct and reports 
of legal actions resulting from violations of statutes referred to the 
Department of Justice for prosecution; (6) videotapes of events 
pertinent to the events leading to the Bureau of Alcohol, Tobacco & 
Firearms execution of search and arrest warrants at the Branch Davidian 
compound, near Waco, Texas, on February 28, 1993, or to the Department 
of Justice criminal prosecutions; (7) audiotapes with transcripts of 
events pertinent to the events leading to the Bureau of Alcohol, 
Tobacco & Firearms execution of search and arrest warrants at the 
Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to 
the Department of Justice criminal prosecutions; (8) photographs and 
blueprints pertinent to the events leading to the Bureau of Alcohol, 
Tobacco & Firearms execution of search and arrest warrants at the 
Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to 
the Department of Justice criminal prosecutions; and (9) drawings, 
sketches, models portraying events pertinent to the events leading to 
the Bureau of Alcohol, Tobacco & Firearms execution of search and 
arrest warrants at the Branch Davidian compound, near Waco, Texas, on 
February 28, 1993, or to the Department of Justice criminal 
prosecutions.

Purpose(s):
    The purpose of the system of records is to implement a data base 
containing records of investigation conducted by the Waco 
Administrative Review Group, and other relevant information with regard 
to the events leading to the Bureau of Alcohol, Tobacco & Firearms 
execution of search and arrest warrants at the Branch Davidian 
compound, near Waco, Texas, on February 28, 1993, and, where 
appropriate, to disclose to other law enforcement agencies which have 
an interest in the information.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 321.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose information to the Department of Justice in connection with 
actual or potential criminal prosecution or civil litigation; (2) 
disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or

[[Page 69740]]

potential violation of civil or criminal law or regulation; (3) 
disclose information to a Federal, State, or local agency maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's hiring or retention of an 
employee, or the issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations in 
response to a subpoena, where relevant and necessary, or in connection 
with criminal law proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; and (6) provide a report to 
the President and the Secretary of the Treasury detailing the 
investigation and findings concerning the events leading to the Bureau 
of Alcohol, Tobacco & Firearms' execution of search and arrest warrants 
at the Branch Davidian compound, near Waco, Texas, on February 28, 
1993.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Paper records in binders and file jackets and all multi-source 
media information are maintained in locked offices with access, through 
the administrative documents and records control personnel for the Waco 
Administrative Review Group, available to personnel with a need to 
know. Records will be maintained in locked offices during non-business 
hours. Records will be maintained in the Departmental Offices, in the 
main Treasury building which is subject to 24-hour security.

Retrievability:
    Alphabetically by name, and or by number, or other alpha-numeric 
identifiers.

Safeguards:
    Records and word processing disks are maintained by administrative 
documents and records control personnel of the Waco Administrative 
Review Group. All access doors are locked when office is vacant. The 
records are available on a need-to-know basis to the Waco 
Administrative Review Group and Office of Enforcement personnel and 
other Federal and state law enforcement personnel who have an 
appropriate security clearance.

Retention and Disposal:
    Investigative files are stored on-site for six years and indices to 
those files are stored on-site for ten years. The word processing disks 
will be retained indefinitely, and to the extent required they will be 
updated periodically to reflect changes and will be purged when the 
information is no longer required. Upon expiration of their respective 
retention periods, the investigative files and their indices are 
transferred to the Federal Records Center, Suitland, Maryland, for 
storage and in most instances destroyed by burning, maceration or 
pulping when 20 years old.

System Manager(s) and Address:
    Office of Enforcement, Room 4312-MT, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.

Notification Procedure:
    Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual.

Record Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    See ``Categories of Individuals'' above. This system contains 
investigatory material for which sources need not be reported.

Exemptions Claimed for the System:
    None.
TREASURY/DO .209

System name:
    Personal Services Contracts (PCSs)--Treasury/DO.

System location:
    (1) Office of Technical Assistance, Department of the Treasury, 
1730 K Street, NW., Suite 204, Washington, DC 20006. (2) Procurement 
Services Division, Departmental Offices, Department of the Treasury, 
1310 G St., NW., Suite 400 East, Washington, DC 20005.

Categories of individuals covered by the system:
    Individuals who have been candidates or who have been awarded a 
personal services contract (PSC) with the Department of the Treasury.

Categories of records in the system:
    Name, address, telephone number, demographic data, education, 
contracts, supervisory notes, personnel related information, financial, 
payroll and medical data and documents pertaining to the individual 
contractors.

Authority for maintenance of the system:
    Support for Eastern European Democracy (SEED) Act of 1989 (Pub. L. 
101-179), Freedom Support Act (Pub. L. 102-511), Executive Order 12703.

Purpose(s):
    To maintain records pertaining to the awarding of personal services 
contracts to individuals for the provision of technical services in 
support of the SEED Act and the FSA, and which establish an employer/
employee relationship with the individual.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: These records and 
information in these records may be used to disclose: (1) Pertinent 
information to appropriate Federal, State, local, or foreign agencies, 
or other public authority, responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) information to the Department of 
Justice for the purpose of litigating an action or seeking legal 
advice; (3) information to a Federal, State, local, or other public 
authority maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's, 
bureau's, or authority's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) information in a proceeding before a court, adjudicative 
body, or other administrative body before which the agency is 
authorized to appear when: (a) The agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee; or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged, and (5) information to a

[[Page 69741]]

Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and on electronic media.

Retrievability:
    Retrieved by name of the individual contractor and contract number.

Safeguards:
    Records are maintained in a secured vault with locked file cabinets 
with access limited to authorized personnel. Offices are locked during 
non-working hours with security provided on a 24-hour basis. Electronic 
media is password protected.

Retention and Disposal:
    Records are periodically updated when a contract is modified. 
Contract records, including all biographical or other personal data, 
are retained for the contract period, with disposal after contract 
completion in accordance with the Federal Acquisition Regulation 4.805. 
Other records are retained for two years then are destroyed when no 
longer needed.

System Manager(s) and Address:
    (1) Director, Office of Technical Assistance, Department of the 
Treasury, 1730 K Street, NW., Suite 204, Washington, DC 20006.
    (2) Director, Procurement Services Division, Departmental Offices, 
Department of the Treasury, 1310 G St., NW., Suite 400 East, 
Washington, DC 20005.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access or seek to contest its contents, may 
inquire in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix A. Inquiries should be addressed to Assistant 
Director, Disclosure Services, Departmental Offices, Room 1054-MT, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.

Record Access Procedures:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedures'' above.

Record Source Categories:
    Information is provided by the candidate, individual Personal 
Services Contractor, and Treasury employees.

Exemptions Claimed for the System:
    None.
TREASURY/DO .210

System name:
    Treasury Integrated Financial Management and Revenue System--
Treasury/DO.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. Other locations at which the system is maintained 
by Treasury components and their associated field offices are:
    (a)(1) Departmental Offices (DO),
    (2) Financial Crimes Enforcement Network (FinCEN),
    (3) Office of Inspector General (OIG);
    (b) Bureau of Alcohol, Tobacco and Firearms (ATF);
    (c) Office of the Comptroller of the Currency (CC);
    (d) United States Customs Service (CS);
    (e) Bureau of Engraving and Printing (BEP);
    (f) Federal Law Enforcement Training Center (FLETC);
    (g) Financial Management Service (FMS);
    (h) Internal Revenue Service (IRS);
    (I) United States Mint (MINT);
    (j) Bureau of the Public Debt (BPD);
    (k) United States Secret Service (USSS);
    (l) Office of Thrift Supervision (OTS).

Categories of individuals covered by the system:
    (1) Current and former Treasury employees, non-Treasury personnel 
on detail to the Department, current and former vendors, all debtors 
including employees or former employees; (2) persons paying for goods 
or services, returning overpayment or otherwise delivering cash; (3) 
individuals, private institutions and business entities who are 
currently doing business with, or who have previously conducted 
business with the Department of the Treasury to provide various goods 
and services; (4) individuals who are now or were previously involved 
in tort claims with Treasury; (5) individuals who are now or have 
previously been involved in payments (accounts receivable/revenue) with 
Treasury; and (6) individuals who have been recipients of awards. Only 
records reflecting personal information are subject to the Privacy Act. 
The system also contains records concerning corporations, other 
business entities, and organizations whose records are not subject to 
the Privacy Act.

Categories of records in the system:
    The financial systems used by the Treasury components to collect, 
maintain and disseminate information include the following types of 
records: Routine billing, payment, property accountability, and travel 
information used in accounting and financial processing; administrative 
claims by employees for lost or damaged property; administrative 
accounting documents, such as relocation documents, purchase orders, 
vendor invoices, checks, reimbursement documents, transaction amounts, 
goods and services descriptions, returned overpayments, or otherwise 
delivering cash, reasons for payment and debt, travel-related 
documents, training records, uniform allowances, payroll information, 
student intern documents, etc., which reflect amount owed by or to an 
individual for payments to or receipt from business firms, private 
citizens and or institutions. Typically, these documents include the 
individual's name, social security number, address, and taxpayer 
identification number. Records in the system also include employment 
data, payroll data, position and pay data.

Authority for maintenance of the system:
    31 U.S.C. 3512, 31 U.S.C. 3711, 31 U.S.C. 3721, 5 U.S.C. 5701 et 
seq., 5 U.S.C. 4111(b), Pub. L. 97-365, 26 U.S.C. 6103(m)(2), 5 U.S.C. 
5514, 31 U.S.C. 3716, 31 U.S.C. 321, 5 U.S.C. 301, 5 U.S.C. 4101 et 
seq., 41 CFR parts 301-304, EO 11348, and Treasury Order 140-01.

Purpose(s):
    The Treasury Integrated Financial Management and Revenue System is 
to account for and control appropriated resources; maintain accounting 
and financial information associated with the normal operations of 
government organizations such as billing and follow-up, for paying 
creditors, to account for goods and services provided and received, to 
account for monies paid and received, process travel authorizations and 
claims, process training claims, and process employee claims for lost 
or damaged property. The records management and statistical analysis 
subsystems provide a data source for the production of reports, 
statistical surveys, documentation and studies required for integrated 
internal management reporting of costs associated with the Department's 
operation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to 
disclose

[[Page 69742]]

information: (1) To appropriate Federal, State, local, or foreign 
agencies, or other public authority responsible for investigating or 
prosecuting the violations of or for enforcing or implementing a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) To the Department 
of Justice when seeking legal advice, or when (a) the agency or (b) any 
component thereof, or (c) any employee of the agency in his or her 
official capacity, or (d) any employee of the agency in his or her 
individual capacity where the Department of Justice has agreed to 
represent the employee, or (e) the United States, where the agency 
determines that litigation is likely to affect the agency or any of its 
components, is a party to litigation or has an interest in such 
litigation, and the use of such records by the Department of Justice is 
deemed by the agency to be relevant and necessary to the litigation and 
the use of such records by the Department of Justice is therefore 
deemed by the agency to be for a purpose that is compatible with the 
purpose for which the agency collected the records; (3) To a Federal, 
State, local, or other public authority maintaining civil, criminal or 
other relevant enforcement information or other pertinent information, 
which has requested information relevant to or necessary to the 
requesting agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) In a proceeding before a court, 
adjudicative body, or other administrative body before which the agency 
is authorized to appear when: (a) The agency, or (b) or any component 
thereof, or (c) any employee of the agency in his or her official 
capacity, or (d) any employee of the agency in his or her individual 
capacity where the Department of Justice or the agency has agreed to 
represent the employee; or (e) the United States, when the agency 
determines that litigation is likely to affect the agency, is a party 
to litigation or has an interest in such litigation, and the use of 
such records by the agency is deemed to be relevant and necessary to 
the litigation or administrative proceeding and not otherwise 
privileged; (5) To a Congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (6) 
To the news media in accordance with guidelines contained in 28 CFR 
50.2 which pertain to an agency's functions relating to civil and 
criminal proceedings; (7) To third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; (8) To a public or professional licensing 
organization when such information indicates, either by itself or in 
combination with other information, a violation or potential violation 
of professional standards, or reflects on the moral, educational, or 
professional qualifications of an individual who is licensed or who is 
seeking to become licensed; (9) To a contractor for the purpose of 
compiling, organizing, analyzing, programming, processing, or otherwise 
refining records subject to the same limitations applicable to U.S. 
Department of the Treasury officers and employees under the Privacy 
Act; (10) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations or in connection with criminal law proceedings 
or in response to a subpoena; (11) Through a computer matching program, 
information on individuals owing debts to the Department of the 
Treasury, or any of its components, to other Federal agencies for the 
purpose of determining whether the debtor is a Federal employee or 
retiree receiving payments which may be used to collect the debt 
through administrative or salary offset; (12) To other federal agencies 
to effect salary or administrative offset for the purpose of collecting 
debts, except that addresses obtained from the IRS shall not be 
disclosed to other agencies; (13) To disclose information to a consumer 
reporting agency, including mailing addresses obtained from the 
Internal Revenue Service, to obtain credit reports; (14) To a debt 
collection agency, including mailing addresses obtained from the 
Internal Revenue Service, for debt collection services; (15) To unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the Merit Systems 
Protection Board, arbitrators, the Federal Labor Relations Authority, 
and other parties responsible for the administration of the Federal 
labor-management program for the purpose of processing any corrective 
actions, or grievances, or conducting administrative hearings or 
appeals, or if needed in the performance of other authorized duties; 
(16) To a public or professional auditing organization for the purpose 
of conducting financial audit and/or compliance audits; (17) To a 
student participating in a Treasury student volunteer program, where 
such disclosure is necessary to support program functions of Treasury, 
and (18) To insurance companies or other appropriate third parties, 
including common carriers and warehousemen, in the course of settling 
an employee's claim for lost or damaged property filed with the 
Department.

Disclosure to consumer reporting agencies:
    Disclosures made pursuant to 5 U.S.C. 552a(b)(12): Debt information 
concerning a government claim against an individual may be furnished in 
accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt 
Collection Act of 1982 (Pub. L. 97-365) to consumer reporting agencies 
to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper, microform and electronic media.

Retrievability:
    Name, social security number, vendor ID number, and document number 
(travel form, training form, purchase order, check, invoice, etc.).

Safeguards:
    Protection and control of sensitive but unclassified (SBU) records 
in this system is in accordance with TD P 71-10, Department of the 
Treasury Security Manual, and any supplemental guidance issued by 
individual components.

Retention and Disposal:
    Record maintenance and disposal is in accordance with National 
Archives and Records Administration retention schedules, and any 
supplemental guidance issued by individual components.

System Manager(s) and Address:
    Departmental Offices: Director, Financial Management Division 1500 
Pennsylvania Avenue, NW., Room 4101-Annex, Washington, DC 20220.
    Chief Financial Officer, FinCEN, 2070 Chain Bridge Road, Vienna, VA 
22182.
    Assistant Inspector General for Resources, Suite 510, 740 15th St. 
NW., Washington, DC 20220.
    ATF: Chief, Financial Management Division, Bureau of Alcohol, 
Tobacco & Firearms, 650 Massachusetts Avenue, NW., Room 4270 
Washington, DC 20226.
    IRS: Chief Financial Officer, Internal Revenue Service, 1111 
Constitution

[[Page 69743]]

Avenue, NW., Room 3013, Washington, DC 20224.
    BPD: Director, Division of Financial Management, Bureau of Public 
Debt, 200 Third Street, PO Box 1328, Parkersburg, WV 26106-1328.
    CS: Chief Financial Officer, U.S. Customs Service, 1300 
Pennsylvania Avenue, NW., Room 4.5-D, Washington, DC 20229.
    FLETC: Comptroller, Budget and Finance Division, Federal Law 
Enforcement Training Center, Glynco Facility, Bldg. 94, Glynco, GA 
31524.
    CC: Chief Financial Officer, Comptroller of the Currency, 250 E 
Street, SW., Washington, DC 20219.
    BEP: Chief Financial Officer, Bureau of Engraving and Printing 14th 
& C Streets, NW., Room 113M, Washington, DC 20228.
    FMS: Chief Financial Officer, Financial Management Service 3700 
East West Highway, Room 106A, Hyattsville, MD 20782.
    Mint: Chief Financial Officer, U.S. Mint, 633 3rd Street, NW., Room 
625, Washington, DC 20220.
    USSS: Chief, Financial Management Division, U.S. Secret Service, 
1800 G Street, NW., Room 748, Washington, DC 20226.
    OTS: Director, Planning, Budget and Finance Division, Office of 
Thrift Supervision, 1700 G Street, NW., Third Floor, Washington, DC 
20552.

Notification Procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-L.

Record Access Procedures:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individuals, private firms, other government agencies, contractors, 
documents submitted to or received from a budget, accounting, travel, 
training or other office maintaining the records in the performance of 
their duties.

Exemptions Claimed for the System:
    None.
TREASURY/DO .211

System name:
    Telephone Call Detail Records--Treasury/DO.

System location:
    Department of the Treasury, 1425 New York Avenue, NW, Washington DC 
20220. Other locations of this records system consisting of the 
following Treasury components and their associated field offices are: 
Departmental Offices (DO), including the Office of Inspector General 
(OIG); Bureau of Alcohol, Tobacco and Firearms (ATF); Comptroller of 
the Currency (CC); United States Customs Service (CS); Bureau of 
Engraving and Printing (BEP); Federal Law Enforcement Training Center 
(FLETC); Financial Management Service (FMS); Internal Revenue Service 
(IRS); United States Mint (Mint); Bureau of the Public Debt (BPD); 
United States Secret Service (USSS), and the Office of Thrift 
Supervision (OTS).

Categories of individuals covered by the system:
    Individuals (generally agency employees and contractor personnel) 
who make local and/or long distance calls, individuals who received 
telephone calls placed from or charged to agency telephones.

Categories of records in the system:
    Records relating to the use of Department telephones to place local 
and/or long distance calls, whether through the Federal 
Telecommunications System (FTS), commercial systems, or similar 
systems; including voice, data, and videoconference usage; telephone 
calling card numbers assigned to employees; records of any charges 
billed to Department telephones; records relating to location of 
Department telephones; and the results of administrative inquiries to 
determine responsibility for the placement of specific local or long 
distance calls. Telephone calls made to any Treasury Office of 
Inspector General Hotline numbers are excluded from the records 
maintained in this system pursuant to the provisions of 5 U.S.C., 
appendix 3, section 7(b) (Inspector General Act of 1978).

Authority for maintenance of the system:
    12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 481, 5 U.S.C. 301 and 41 CFR 
201-21.6.

Purpose(s):
    The Department, in accordance with 41 CFR 201-21.6, Use of 
Government Telephone Systems, established the Telephone Call Detail 
program to enable it to analyze call detail information for verifying 
call usage, to determine responsibility for placement of specific long 
distance calls, and for detecting possible abuse of the government-
provided long distance network.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information from these records may be disclosed: 
(1) To representatives of the General Services Administration or the 
National Archives and Records Administration who are conducting records 
management inspections under authority of 44 U.S.C. 2904 and 2906; (2) 
to employees or contractors of the agency to determine individual 
responsibility for telephone calls; (3) to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (4) to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings where relevant 
and necessary; (5) to a telecommunications company providing 
telecommunication support to permit servicing the account; (6) to 
another Federal agency to effect an interagency salary offset, or an 
interagency administrative offset, or to a debt collection agency for 
debt collection services. Mailing addresses acquired from the Internal 
Revenue Service may be released to debt collection agencies for 
collection services, but shall not be disclosed to other government 
agencies; (7) to the Department of Justice for the purpose of 
litigating an action or seeking legal advice; (8) in a proceeding 
before a court, adjudicative body, or other administrative body, before 
which the agency is authorized to appear when: (a) The agency, or (b) 
any employee of the agency in his or her official capacity, or (c) any 
employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee; or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to the litigation or has an interest in 
such litigation, and the use of such records by the agency is deemed 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged; (9) to a congressional office in response 
to an

[[Page 69744]]

inquiry made at the request of the individual to whom the record 
pertains; (10) to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114, the Merit Systems Protection Board, arbitrators, the 
Federal Labor Relations Authority, and other parties responsible for 
the administration of the Federal labor-management program for the 
purpose of processing any corrective actions or grievances or 
conducting administrative hearings or appeals or if needed in the 
performance of other authorized duties; (11) to the Defense Manpower 
Data Center (DMDC), Department of Defense, the U.S. Postal Service, and 
other Federal agencies through authorized computer matching programs to 
identify and locate individuals who are delinquent in their repayment 
of debts owed to the Department, or one of its components, in order to 
collect a debt through salary or administrative offsets; (12) in 
response to a Federal agency's request made in connection with the 
hiring or retention of an individual, issuance of a security clearance, 
license, contract, grant, or other benefit by the requesting agency, 
but only to the extent that the information disclosed is relevant and 
necessary to the requesting agency's decision on the matter.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims 
Collections Act of 1966 (31 U.S.C. 3701(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Microform, electronic media, and/or hard copy media.

Retrievability:
    Records may be retrieved by: Individual name; component 
headquarters and field offices; by originating or terminating telephone 
number; telephone calling card numbers; time of day; identification 
number, or assigned telephone number.

Safeguards:
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 71-10, Department of the Treasury 
Security Manual, and any supplemental guidance issued by individual 
components.

Retention and Disposal:
    Records are maintained in accordance with National Archives and 
Records Administration General Records Schedule 3. Hard copy and 
microform media disposed by shredding or incineration. Electronic media 
erased electronically.

System manager(s) and addresses:
    Department of the Treasury: Official prescribing policies and 
practices--Director, Corporate Systems Management, Department of the 
Treasury, Room 2150, 1425 New York Avenue, NW., Washington, DC 20220. 
The system managers for the Treasury components are:
    DO: Chief, Telecommunications Branch, Automated Systems Division, 
Room 1121, 1500 Pennsylvania Avenue, NW., Washington, DC 20220.
    OIG: Assistant Inspector General for Resources, Suite 510, 740 15th 
St. NW., Washington, DC 20220.
    ATF: Chief, Voice Communications Branch, 650 Massachusetts Avenue, 
NW., Washington, DC 20552.
    CC: Associate Director, Telecommunications, Systems Support 
Division, Office of the Comptroller of the Currency, 835 Brightseat 
Road, Landover, MD 20785.
    CS: Chief, Voice Communications, Office of Systems Engineering and 
Operations, Field Office Division, 7681 Boston Boulevard, Springfield, 
VA 22153.
    BEP: Deputy Associate Director (Chief Information Officer), Office 
of Information Systems, Bureau of Engraving and Printing, Room 711A, 
14th and C Street, SW., Washington, DC 20228.
    FLETC: Information Systems Officer, Information Systems Division, 
ISD-Building 94, Glynco, GA 31524.
    FMS: Director, Platform and Support Management, Room 424E, 3700 
East West Highway, Hyattsville, MD 20782.
    IRS: Official prescribing policies and practices: National 
Director, Operations and Customer Support, Internal Revenue Service, 
1111 Constitution Avenue, NW, Washington, DC 20224. Office maintaining 
the system: Director, Detroit Computing Center, (DCC), 1300 John C. 
Lodge Drive, Detroit, MI 48226.
    Mint: Assistant Director for Information Resources Management, 633 
3rd Street, NW., Washington, DC 20220.
    BPD: Official prescribing policies and practices: Assistant 
Commissioner (Office of Automated Information Systems), 200 Third 
Street, Room 202, Parkersburg, WV 26106-1328. Office maintaining the 
system: Division of Communication, 200 Third Street, Room 107, 
Parkersburg, WV 26106-1328.
    USSS: Chief, Information Resources Management Division, 1800 G 
Street, NW., Room 1000, Washington, DC 20223.
    OTS: Director, Office of Information Systems, 1700 G Street, NW., 
2nd Floor, Washington, DC 20552.

Notification Procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Record Access Procedures:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Telephone assignment records, call detail listings, results of 
administrative inquiries to individual employees, contractors or 
offices relating to assignment of responsibility for placement of 
specific long distance or local calls.

Exemptions Claimed for the System:
    None.
TREASURY/DO .212

System name:
    Suspicious Activity Reporting System (the ``SAR System'').

System location:
    The SAR System is housed at the Internal Revenue Service Computing 
Center (``DCC'') in Detroit, Michigan and is managed by the Financial 
Crimes Enforcement Network (``FinCEN''), 2070 Chain Bridge Road, Suite 
200, Vienna, VA 22182, with the assistance of the staff of DCC.

Categories of individuals covered by the system:
    The SAR System contains information about: (1) Individuals or 
entities that are known perpetrators or suspected perpetrators of a 
known or suspected federal criminal violation, or pattern of criminal 
violations, committed or attempted against a financial institution, or 
participants in a transaction or

[[Page 69745]]

transactions conducted through the financial institution, that has been 
reported by the financial institution, either voluntarily or because 
such a report is required under the rules of FinCEN, one or more of the 
Federal Supervisory Agencies (the Board of Governors of the Federal 
Reserve System (``the Board''), the Office of the Comptroller of the 
Currency (``OCC''), the Federal Deposit Insurance Corporation 
(``FDIC''), the Office of Thrift Supervision (``OTS''), and the 
National Credit Union Administration (``NCUA'') (collectively, the 
``Federal Supervisory Agencies'')), or both. (2) Individuals or 
entities that are participants in transactions, conducted or attempted 
by, at or through a financial institution, that have been reported 
because the institution knows, suspects, or has reason to suspect that: 
(a) The transaction involves funds derived from illegal activities, the 
transaction is intended or conducted to hide or disguise funds or 
assets derived from illegal activities as part of a plan to violate or 
evade any law or regulation or to avoid any transaction reporting 
requirement under Federal law; (b) the transaction is designed to evade 
any regulations promulgated under the Bank Secrecy Act, Pub. L. 91-508, 
as amended, codified at 12 U.S.C. 1829b, 12 U.S.C. 1951-1959, and 31 
U.S.C. 5311-5330; or (c) the transaction has no business or apparent 
lawful purpose or is not the sort in which the particular customer 
would normally be expected to engage, and the financial institution 
knows of no reasonable explanation for the transaction after examining 
the available facts, including the background and possible purpose of 
the transaction; (3) Individuals who are directors, officers, 
employees, agents, or otherwise affiliated with a financial 
institution; (4) Individuals or entities that are actual or potential 
victims of a criminal violation or series of violations; (5) 
Individuals who are named as possible witnesses in connection with 
matters arising from any such report; (6) Individuals or entities named 
as preparers of any such report; (7) Individuals or entities named as 
persons to be contacted for assistance by government agencies in 
connection with any such report; (8) Individuals or entities who have 
or might have information about individuals or criminal violations 
described above; and (9) Individuals or entities involved in evaluating 
or investigating any matters arising from any such report.

Categories of records in the system:
    The SAR System contains information reported to FinCEN by financial 
institutions on a Suspicious Activity Report (``SAR'') required under 
the authority of FinCEN or one or more of the Federal Supervisory 
Agencies, or both. SARs contain information about the categories of 
persons or entities specified in ``Categories of Individuals Covered by 
the System.'' The SAR System may also contain records pertaining to 
criminal prosecutions, civil actions, enforcement proceedings, and 
investigations resulting from or relating to SARs. Additionally, it 
will contain records pertaining to criminal prosecutions, civil 
actions, enforcement proceedings, and investigations relating to 
institutions required to file reports or under the supervision of one 
or more of the Federal Supervisory agencies.

Authority for maintenance of the system:
    The system is established and maintained in accordance with 31 
U.S.C. 5318(g); 31 CFR part 103; 31 U.S.C. 321; and Department of the 
Treasury Order 105-08.

Purpose(s):
    The requirements of FinCEN and the Federal Supervisory Agencies 
create an integrated process for reporting suspicious activity and 
known or suspected crimes by, at, or through depository institutions 
and certain of their affiliates. The process is based on a single 
uniform SAR filed with FinCEN.
    The SAR System has been created, as a key part of this integrated 
reporting process, to permit coordinated and enhanced analysis and 
tracking of such information, and rapid dissemination of SAR 
information to appropriate law enforcement and supervisory agencies. 
The provisions of 31 U.S.C. 5318(g)(4)(B) specifically require that the 
agency designated as repository for SARs refer those reports to any 
appropriate law enforcement or supervisory agency.
    Data from the SAR System will be exchanged, retrieved, and 
disseminated, both manually and electronically among FinCEN, the 
Federal Supervisory Agencies, appropriate federal, state, and local law 
enforcement agencies, and state banking supervisory agencies. Agencies 
to which information will be referred electronically, which in certain 
cases may involve electronic transfers of batch information, include 
the Federal Supervisory Agencies, the Federal Bureau of Investigation 
(FBI), the Criminal Investigation Division of the Internal Revenue 
Service, the United States Secret Service, the United States Customs 
Service, the Executive Office of the United States Attorneys and the 
Offices of the 93 United States Attorneys, and state bank supervisory 
agencies and certain state law enforcement agencies, which have entered 
into appropriate agreements with FinCEN. (The FBI and Secret Service 
may receive electronic transfers of batch information as forms are 
filed to permit those agencies more efficiently to carry out their 
investigative responsibilities.) Organizations to which information is 
regularly disseminated are referred to as SAR System Users. It is 
anticipated that information from the SAR system will also be 
disseminated to other appropriate federal, state, or local law 
enforcement organizations and regulatory agencies that enter into 
appropriate agreements with FinCEN. In addition, information may be 
disseminated to non-United States financial regulatory and law 
enforcement agencies.

Routine uses of records maintained in the system, Including Categories 
of Users and the Purposes of Such Uses:
    These records and information in these records may be used to: (1) 
Provide information or records, electronically or manually, to SAR 
System Users relevant to the enforcement and supervisory programs and 
operations of those Users; (2) Provide SAR System Users and their 
Executive Departments with reports that indicate the number, amount, 
individual identity, and other details concerning potential violations 
of the law that have been the subject of Suspicious Activity Reports; 
(3)Provide information or records to any appropriate domestic or non-
United States governmental agency or self-regulatory organization 
charged with the responsibility of administering law or investigating 
or prosecuting violations of law, or charged with the responsibility of 
enforcing or implementing a statute, rule, regulation, order, or 
policy, or charged with the responsibility of issuing a license, 
security clearance, contract, grant, or benefit, when relevant to the 
responsibilities of these agencies or organizations; (4) Provide 
information or records, when appropriate, to international and foreign 
governmental authorities in accordance with law and formal or informal 
international agreement; (5) Disclose on behalf of a SAR System User, 
the existence, but not necessarily the content, of information or 
records to a third party, in cases where a SAR System User is a party 
or has a direct interest and where the SAR System User has concluded 
that such disclosure is necessary; (6)Provide information or records to 
the Department of Justice, or in a

[[Page 69746]]

proceeding before a court, adjudicative body, or other administrative 
body before which the SAR System User is authorized to appear, when (a) 
the SAR System User, or any component thereof; or (b) any employee of 
the SAR System User in his or her official capacity; or (c) any 
employee of the SAR System User, where the Department of Justice or the 
SAR System User has agreed to represent the employee; or (d) the United 
States is a party to litigation or has an interest in such litigation, 
when the SAR System User determines that litigation is likely to affect 
the SAR System User or any of its components and the use of such 
records by the Department of Justice or the SAR System User is deemed 
by the SAR System User to be relevant and necessary to the litigation, 
provided, however, that in each case it has been determined that the 
disclosure is compatible with the purpose for which the records were 
collected; (7) Disclose information or records to individuals or 
entities to the extent necessary to elicit information pertinent to the 
investigation, prosecution, or enforcement of civil or criminal 
statutes, rules, regulations, or orders; (8) In accordance with 
Executive Order 12968 (August 2, 1995), provide information or records 
to any appropriate government authority in connection with 
investigations and reinvestigations to determine eligibility for access 
to classified information to the extent relevant for matters that are 
by statute permissible subjects of inquiry; (9) Provide, when 
appropriate, information or records to a bar association, or other 
trade or professional organization performing similar functions, for 
possible disciplinary action; (10) Provide information or records to 
the Department of State and to the United States Intelligence 
Community, within the meaning of Executive Order 12333 (December 4, 
1981) to further those agencies' efforts with respect to national 
security and international narcotics trafficking; (11) Furnish analytic 
and statistical reports to government agencies and the public providing 
information about trends and patterns derived from information 
contained on Suspicious Activity Reports, in a form in which individual 
identities are not revealed; and (12) Disclose information or records 
to any person with whom FinCEN, the DCC or a SAR System User contracts 
to provide consulting, data processing, clerical, or secretarial 
functions relating to the official programs and operations of FinCEN, 
DCC, or the SAR System User.

Policies and practices for storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in magnetic media and on hard paper copy.

Retrievability:
    Data in the SAR System may be retrieved by sectionalized data 
fields (i.e., name of financial institution or holding company, type of 
suspected violation, individual suspect name, witness name, and name of 
individual authorized to discuss the referral with government 
officials) or by the use of search and selection criteria.

Safeguards:
    The system is located in a guarded building that has restricted 
access. Access to the computer facilities and any paper records is 
subject to additional physical safeguards that restrict access. Access 
to any electronic records in the system is restricted by means of 
passwords and non-transferable identifiers issued to authorized SAR 
System Users. The system complies with all applicable security 
requirements of the Department of the Treasury.

Retention and Disposal:
    Records in this system will be updated periodically to reflect 
changes, and will be maintained in electronic form as long as needed 
for the purpose for which the information was collected. Records will 
then be disposed of in accordance with applicable law.

System Managers and Address:
    Deputy Director, Financial Crimes Enforcement Network, United 
States Department of the Treasury, 2070 Chain Bridge Road, Suite 200, 
Vienna, Virginia 22182.

Notification Procedure:
    This system is exempt from notification requirements, record access 
requirements, and requirements that an individual be permitted to 
contest its contents, pursuant to the provisions of 5 U.S.C. 552a(j)(2) 
and (k)(2).

Record Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    Records in this system may be provided by or obtained from: 
Individuals; financial institutions and certain of their affiliates; 
Federal Supervisory Agencies; State financial institution supervisory 
agencies; domestic or foreign governmental agencies; foreign or 
international organizations; and commercial sources. Pursuant to the 
provisions of 5 U.S.C. 552a(j)(2) and (k)(2), this system is exempt 
from the requirement that the record source categories be disclosed.

Exemptions Claimed for the System:
    This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), 
(e)(4)(I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 
U.S.C. 552a(j)(2) and (k)(2).
TREASURY/DO .213.

System name:
    Bank Secrecy Act Reports System--Treasury/DO .213.

System location:
    Electronic Records: Currency and Banking Retrieval System, Internal 
Revenue Service Detroit Computing Center, 985 Michigan Avenue, Detroit, 
Michigan 48226-1129 and Treasury Enforcement Communications System, 
United States Customs Service Newington, 7681 Boston Boulevard, 
Springfield, Virginia, 22153-3140. Paper Records: Form 4790-U.S. 
Customs Service, Newington, VA. All other forms, including, but not 
limited to, Form 4789, TDF 90.22-1 and Form 8362--Internal Revenue 
Service, Detroit, MI.

Categories of individuals covered by the system:
    Persons identified in reports required to be filed under the Bank 
Secrecy Act and its implementing regulations (31 CFR part 103) 
including, but not limited to, reports made on IRS Form 4789 (Currency 
Transaction Report), IRS Form 8362 (Currency Transaction Report by 
Casinos), Customs Form 4790 (Report of International Transportation of 
Currency or Monetary Instruments), Treasury Form TDF 90-22.1 (Report of 
Foreign Bank and Financial Accounts), and forms filed by casinos 
located in the State of Nevada in lieu of Form 8362. (This system of 
records does not cover persons identified in Suspicious Activity 
Reports, TDF 90-22.47. Those reports are included in another system of 
records, ``Suspicious Activity Reporting System--Treasury/DO .212.'')

Categories of records in the system:
    Reports required to be filed under the Bank Secrecy Act and its 
implementing regulations (31 CFR part 103) including, but not limited 
to, reports made on IRS Form 4789 (Currency Transaction Report), IRS 
Form 8362 (Currency Transaction Report by Casinos),

[[Page 69747]]

Customs Form 4790 (Report of International Transportation of Currency 
or Monetary Instruments), Treasury Form TDF 90-22.1 (Report of Foreign 
Bank and Financial Accounts), and forms filed by casinos located in the 
State of Nevada in lieu of Form 8362. (This system does not include 
Suspicious Activity Reports, TDF 90-22.47, required under 31 CFR part 
103. Those reports are included in another system of records, 
``Suspicious Activity Reporting System--Treasury/DO .212.'') These 
reports include names of individuals and other entities filing the 
reports, names of the owners of monetary instruments, the amounts and 
kinds of currency or other monetary instruments transported, reported, 
or in foreign banking accounts, account numbers, addresses, dates of 
birth, and other personal identifiers.

Authority for maintenance of the system:
    12 U.S.C. 1829b and 1951-1959; 31 U.S.C. 5311-5314, 5316-5330; 5 
U.S.C. 301; 31 CFR part 103; Treasury Department Order No. 105-08.

Purposes:
    The Bank Secrecy Act, codified at 12 U.S.C. 1829b and 1951-1959 and 
31 U.S.C. 5311-5314, 5316-5330, authorizes the Secretary of the 
Treasury to issue regulations requiring records and reports that are 
determined to have a high degree of usefulness in criminal, tax, and 
regulatory matters. The Secretary's authority has been implemented 
through regulations promulgated at 31 CFR part 103. The purpose of this 
system of records is to maintain the information contained on the 
reports required under these regulations. This information is 
disseminated, both electronically and manually, in accordance with 
strict safeguards, to appropriate Federal, State, local and foreign 
criminal law enforcement and regulatory personnel in the official 
performance of their duties. The information is used in a wide range of 
criminal investigations, including, but not limited to, investigation 
of international and domestic money laundering, tax evasion, fraud, and 
other financial crimes.

Routine uses of records maintained in the system, Including Categories 
of Users and the Purpose of Such Uses:
    These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) Disclose information to Federal, 
State, or local agencies, maintaining civil, criminal or other relevant 
information, which has requested information relevant to or necessary 
to the requesting agency's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) Disclose to appropriate Federal, State, or local agencies 
engaged in the identification, investigation, and prosecution of 
violations or potential violations of criminal statutes, information, 
in a computerized format, to identify or to permit the identification 
of patterns of suspected criminal activity that fall within the 
jurisdiction of the agency requesting the information; (4) Disclose 
information to Federal or State regulatory agencies or self regulatory 
agencies responsible for supervising compliance with the Bank Secrecy 
Act, limited to information relevant to meeting supervisory or 
compliance responsibilities; (5) Disclose relevant information on 
individuals to authorized Federal and State agencies through computer 
matching in order to help eliminate waste, fraud, and abuse in 
Government programs and identify individuals who are potentially in 
violation of civil law, criminal law, or regulation; (6) Disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (7) Provide information to the news 
media, in accordance with guidelines contained in 28 CFR 50.2, that 
relates to an agency's functions relating to civil and criminal 
proceedings; and (8) Provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, Retrieving, Accessing, Retaining, 
And Disposing of Records in The System:
Storage:
    Records are maintained in magnetic media and on hard paper copy.

Retrievability:
    By name and other unique identifier.

Safeguards:
    All persons with electronic access to records in the system will 
have successfully completed a background investigation. All State and 
local agency personnel, and all Federal personnel outside the U. S. 
Department of the Treasury with electronic access will have 
successfully completed appropriate training. Passwords and access 
controls will be utilized. Signed agreements outlining usage and 
dissemination rules are required of all non-Treasury agencies before 
electronic access is authorized. Procedural and physical safeguards 
include: The logging of all queries and periodic review of such query 
logs; compartmentalization of information to restrict access to 
authorized personnel; physical protection of sensitive hard copy 
documents and magnetic tapes; encryption of electronic communications; 
intruder alarms and other security devices; and 24-hour building 
guards. The system complies with all applicable security requirements 
of the Department of the Treasury.

Retention and Disposal:
    Indefinite.

System Manager(s) and Address:
    General Policy: Director, Financial Crimes Enforcement Network, 
2070 Chain Bridge Road, Vienna, Virginia 22182-2536.

Computer Systems Maintenance and Administration:
    Director, IRS Computing Center, 985 Michigan Avenue, Detroit, 
Michigan, 48226-1129 and Director, Office of Information Technology, 
U.S. Customs Service Newington, 7681 Boston Boulevard, Springfield, 
Virginia, 22153-3140.

Notification Procedure:
    This system is exempt from notification requirements, record access 
requirements, and requirements that an individual be permitted to 
contest its contents, pursuant to the provisions of 5 U.S.C. 552a(j)(2) 
and (k)(2).

Record Access Procedures:
    See ``Notification Procedure'' above.

Contesting Record Procedures:
    See ``Notification Procedure'' above.

Record Source Categories:
    Pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2), this 
system is exempt from the requirement that the record source categories 
be disclosed.

[[Page 69748]]

Exemptions Claimed for the System:
    This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), 
(e)(4)(I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 
U.S.C. 552a(j)(2) and (k)(2). See 31 CFR 1.36.

BILLING CODE: 4810-31-P

Bureau of Alcohol, Tobacco, and Firearms

TREASURY/ATF .001

System name:
    Administrative Record System--Treasury/ATF.

System location:
    Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, 
NW, Washington, DC 20226. Components of this record system are 
geographically dispersed throughout the Bureau's field offices. A list 
of field offices is available by writing to the Chief, Disclosure 
Division, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 
20226.

Categories of individuals covered by the system:
    (1) Present employees of the Bureau of ATF. (2) Former employees of 
the Bureau of ATF. (3) Claimants against the Bureau of ATF.

Categories of records in the system:
    (1) Accident Report--vehicle; (2) Fatality reports; (3) Injury 
reports; (4) Chief Counsel and District Counsel memoranda and opinions.

Authority for maintenance of the system:
    (1) Federal Claims Collection Act. (2) Federal Property and 
Administration Services Act of 1949, as amended. (3) Federal Tort 
Claims Act. (4) Military Personnel and Civilian Claim Act. (5) 
Occupational Safety and Health Act of 1970. (6) Small Claims Act. (7) 5 
U.S.C. 1302, 3301, 3302.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use to: (1) 
Employees of government agencies when required or authorized to be 
released by statute, regulations or Executive Order; (2) any third 
party, to the extent necessary, to collect relevant information from 
the third party, provided that the information is needed by the Bureau 
to render a decision in regard to an administrative matter; (3) 
appropriate Federal, state, local or foreign agencies responsible for 
enforcing administrative, civil or criminal laws; hiring or retention 
of an employee; issuance of a security clearance, license, contract, 
grant or other benefit; (4) a court, magistrate or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of or in preparation for 
civil discovery, litigation, or settlement negotiations, in response to 
a subpoena, or in connection with criminal law proceedings; (5) unions 
recognized as exclusive bargaining representatives in accordance with 
provisions contained in the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (6) a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (7) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Active records stored in file folders in security filing cabinets. 
Inactive records stored in file folders at Federal Records Centers.

Retrievability:
    Records are retrievable by name of individual.

Safeguards:
    Direct access restricted to personnel in Department of the Treasury 
in the performance of their duty. Transmitted to routine users on a 
``need to know'' basis or where ``a right to access'' is established, 
and to others upon verification of the substance and propriety of the 
request. Stored in lockable metal file cabinets in rooms locked during 
non-duty hours.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
Numbers 1 through 23 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco and Firearms records 
control schedules numbers 101 and 201 and disposed of by shredding or 
burning.

System manager(s) and address:
    Chief, Administrative Program Division, Bureau of Alcohol, Tobacco, 
and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226.

Notification procedure:
    Inquiries should be addressed to: Privacy Act Request, Bureau of 
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, 
Washington, DC 20226. Requests may be delivered personally to Room 
8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts 
Avenue, NW, Washington, DC 20226.

Record access procedures:
    Requests for access to records made by mail should be addressed to: 
Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 
Massachusetts Avenue, NW, Washington, DC 20226.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (1) Administrative records. (2) Claimants. (3) Doctors. (4) 
Employee records. (5) Fiscal records. (6) Former employees of the 
Bureau of ATF. (7) Former employers. (8) General Services 
Administration. (9) Individuals who have information relevant to 
claims. (10) Inspections records. (11) Internal Investigation reports. 
(12) Police reports. (13) Present employees of the Bureau of ATF. (14) 
Supervisors. (15) Witnesses. (16) Insurance companies.

Exemptions claimed for the system:
    None.
TREASURY/ATF .002

System name:
    Correspondence Record System--Treasury/ATF.

System location:
    Bureau of Alcohol, Tobacco, and Firearms, 650 Massachusetts Avenue 
NW, Washington, DC 20226. Components of this record system are 
geographically dispersed throughout the Bureau's field offices. A list 
of field offices is available by writing to the Chief, Disclosure 
Division, Room 8290, 650 Massachusetts Avenue, NW Washington, DC 20226.

Categories of individuals covered by the system:
    (1) Persons who correspond with the Bureau requesting information 
relating to Bureau personnel. (2) Persons who correspond with the 
Bureau requesting information relating to Bureau activities. (3) 
Persons who correspond with the Bureau requesting rulings, 
interpretations, or technical and scientific matters of a general 
nature. (4) Persons who correspond with others and whose correspondence 
is referred to ATF for response. (5) Persons referred to in 
correspondence with the Bureau. (6) Authors and publishers of technical 
and

[[Page 69749]]

scientific matters relating to Bureau activities.

Categories of records in the system:
    Correspondence with individuals who contact the Bureau requesting 
information relating to Bureau personnel and/or activities, Chief 
Counsel and Regional Counsel memoranda and opinions.

Authority for maintenance of the system:
    5 U.S.C. 301, Executive Order 11222.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use to: (1) 
Employees of government agencies when required or authorized to be 
released by statute, regulations or Executive Order; (2) any third 
party, to the extent necessary, to collect relevant information from 
the third party, provided that the information is needed by the Bureau 
to render a decision in regard to an administrative, fiscal or 
personnel matter; (3) appropriate Federal, state, local or foreign 
agencies responsible for enforcing administrative, civil or criminal 
laws; hiring or retention of an employee; issuance of a security 
clearance, license, contract, grant or other benefit; (4) a court, 
magistrate or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of or in preparation for civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (5) a congressional office in response 
to an inquiry made at the request of the individual to whom the record 
pertains; (6) provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Active records stored in file folders in security filing cabinets. 
Inactive records stored in file folders at Federal Records Centers.

Retrievability:
    Records are retrieved by name, subject matter and date of 
correspondence.

Safeguards:
    Transmitted to routine users on a ``need to know'' basis. Stored in 
lockable file cabinets in rooms locked during non-duty hours.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 20 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco and Firearms Records 
Control Schedules numbers 101 and 201 and disposed of by shredding or 
burning.

System manager(s) and address:
    Liaison and Public Information, Bureau of Alcohol, Tobacco and 
Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226.

Notification procedure:
    Inquiries should be addressed to: Privacy Act Request, Bureau of 
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, 
Washington, DC 20226. Requests may be delivered personally to Room 
8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts 
Avenue, NW, Washington, DC 20226.

Record access procedures:
    Requests for access to records made by mail should be addressed to: 
Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 
Massachusetts Avenue, NW, Washington, DC 20226. Requests may be 
delivered personally to room 8290, Bureau of Alcohol, Tobacco and 
Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Appeals 
may be delivered personally to room 8290, Bureau of Alcohol, Tobacco 
and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Persons who correspond with the Bureau on general, technical or 
scientific matters.

Exemptions claimed for the system:
    None.
TREASURY/ATF .003

System name:
    Criminal Investigation Report System--Treasury/ATF.

System location:
    Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, 
NW, Washington, DC 20226. Components of this record system are 
geographically dispersed throughout Bureau of Alcohol, Tobacco and 
Firearms' field offices. A list of field offices is available by 
writing to the Chief, Disclosure Division, Room 8290, 650 Massachusetts 
Avenue, NW, Washington, DC 20226.

Categories of individuals covered by the system:
    (1) Criminal offenders or alleged criminal offenders acting alone 
or in concert with other individuals and suspects who have been or are 
under investigation for a violation or suspected violation of laws 
enforced by the Bureau. (2) Criminal offenders or alleged criminal 
offenders acting alone or in concert with individuals who have been 
referred to the Bureau of Alcohol, Tobacco and Firearms by other law 
enforcement agencies, governmental units and the general public. (3) 
Informants. (4) Persons who come to the attention of the Bureau in the 
conduct of criminal investigations. (5) Persons who have been convicted 
of a crime punishable by imprisonment for a term exceeding one year and 
who have applied for relief from disabilities under Federal law with 
respect to the acquisition, receipt, transfer, shipment, or possession 
of firearms and explosives and whose disability was incurred by reason 
of such conviction. (6) Victims of crimes. (7) Witnesses.

Categories of records in the system:
    (a) Records containing information compiled for the purpose of 
identifying individual criminal offenders and alleged offenders and 
consisting only of identifying data and notations of arrest, the nature 
and disposition of criminal charges, sentencing, confinement, release, 
and parole and probation status; (b) Records containing information 
compiled for the purpose of a criminal investigation, including reports 
of informants and investigators, and associated with an identifiable 
individual; (c) Records containing reports identifiable to an 
individual compiled at various stages of the process of enforcement of 
criminal laws from arrest or indictment through release from 
supervision; (d) Records compiled and maintained by the Bureau as 
generally described in (a), (b), and (c) above including the following: 
(1) Abandoned property reports. (2) ATF Criminal Investigation Reports. 
(3) ATF referrals to foreign, Federal, state, and local law enforcement 
agencies. (4) Chief and Regional Counsel opinions. (5) Contemporaneous 
investigative notes. (6) Criminal investigatory correspondence from and 
to foreign, Federal, state and local law enforcement agencies. (7) 
Criminal intelligence information on individuals suspected to

[[Page 69750]]

be violating ATF laws and regulations. (8) Documentary proof of 
defendant's criminal record, identity, or lack of registration of 
N.F.A. (as amended) firearm(s). (9) FBI Criminal Record Reports. (10) 
Fingerprints and palmprints. (11) Fugitive arrest warrants. (12) 
Handwriting exemplars. (13) Index cards, violation and reputation. (14) 
Illicit liquor and raw material surveys. (15) Laboratory reports of 
evidence analysis. (16) Memoranda of expected testimony of witnesses. 
(17) Organized crime members violating or suspected of violating ATF 
laws. (18) Parole and pardon reports. (19) Personal histories (address, 
employment, social security number, financial background, physical 
description, etc.). (20) Photographs. (21) Purchase of evidence 
records. (22) Records of electronic surveillance by ATF. (23) Records 
received in response to summons and subpoenas. (24) Reliefs from 
disability. (25) Reports of interview with witnesses. (26) Search 
warrants and affidavits for search warrants. (27) Seized property 
reports. (28) Significant criminals, armed and dangerous, firearms, 
explosives and liquor. (29) Special agent's daily activity diary 
(accessible by date only). (30) State and local law enforcement 
criminal investigative reports. (31) Statements of defendants. (32) 
Statements of witnesses. (33) Summons and subpoenas issued pursuant to 
criminal investigations. (34) Voice prints. (35) Wagering tax suspected 
violators. (36) Warning and demand letters. (37) Criminal violation 
reports (a formal report compiling all or portions of the foregoing for 
prosecutive purposes).

Authority for maintenance of the system:
    (1) 26 U.S.C. Chapters 35 and 40; (2) 26 U.S.C. Chapters 51 and 52; 
(3) 26 U.S.C. Chapter 53, as amended; (4) 26 U.S.C. Chapters 61 through 
80, as amended; (5) 27 U.S.C. Chapter 8, as amended (Federal Alcohol 
Administration Act); (6) 18 U.S.C. Chapter 40; (7) 18 U.S.C. Chapter 
44; (8) 18 U.S.C. Chapter 59; (9) 18 U.S.C. App. 1201-1203 (Title VII 
of the Omnibus Crime Control and Safe Streets Act of 1968, as amended 
by Title III of the Gun Control Act of 1968); (10) 22 U.S.C. section 
414, (Mutual Security Act of 1954, as amended); (11) 5 U.S.C. sections 
901 and 903, 5 U.S.C. App. (Reorganization Plan of 1950), Treasury 
Order 221, 5 U.S.C. section 301.

Purpose(s):
    The purpose of this system is to suppress traffic in illicit 
untaxpaid distilled spirits; to enforce the Federal laws relating to 
the illegal possession and use of firearms, destructive devices, 
explosives, explosive materials; and to assist Federal, state, local 
and foreign law enforcement agencies in reducing crime and violence.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use to: (1) 
Employees of other government agencies when required or authorized to 
be released by statute, regulations or Executive Order; (2) third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation; (3) appropriate 
Federal, state, local and foreign agencies for the purpose of enforcing 
and investigating administrative, civil or criminal laws relating to 
the hiring or retention of an employee; issuance of security clearance, 
license, contract, grant or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of or in 
preparation for civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (5) INTERPOL and similar criminal intelligence 
gathering organizations for the purpose of identifying and suppressing 
the activities of international and national criminals and terrorists; 
(6) appropriate Federal, state, local or foreign agencies responsible 
for investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (7) 
insurance companies making determinations regarding claims in cases 
that the Bureau has conducted or is conducting an arson investigation; 
(8) a congressional office in response to an inquiry of the individual 
to whom the record pertains; (9) unions recognized as exclusive 
bargaining representatives in accordance with provisions contained in 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (10) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Active records stored in file folders in security filing cabinets. 
Inactive records stored in file folders at Federal Records Centers. 
Records also stored in electronic media.

Retrievability:
    Records are retrievable by name, date of birth, social security 
number, unique identifier, investigation number, serial number of 
firearm, or a combination of any of these; plus date and geographical 
location of incident giving rise to investigation.

Safeguards:
    Direct access restricted to personnel in Department of Treasury in 
the performance of their duty. Transmitted to routine users on a ``need 
to know'' basis and to others upon verification of the substance and 
propriety of the request. Stored in lockable file cabinets in rooms 
locked during non-duty hours.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 23 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco and Firearms Records 
Control Schedules numbers 101 and 201 and disposed of by shredding or 
burning. Records on tape or on-line mass storage are disposed of by 
degaussing.

System manager(s) and address:
    Associate Directors, Firearms Explosive & Arson, Alcohol and 
Tobacco Field Operations and Science & Technology, Bureau of Alcohol, 
Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 
20226.

Notification procedure:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
exempted this system of records from compliance with the provisions of 
5 U.S.C. 552a (e)(4)(G).

Record access procedures:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a (e)(4)(H).

Contesting record procedures:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a (e)(4)(H).

[[Page 69751]]

Record source categories:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a (e)(4)(I).

Exemptions claimed for the system:
    Exempt under 5 U.S.C. 552a (j) and 31 CFR 1.36.
TREASURY/ATF .005

System name:
    Freedom of Information Requests--Treasury/ATF.

System location:
    Bureau of Alcohol, Tobacco and Firearms, Disclosure Division, 650 
Massachusetts Avenue, NW, Washington, DC 20226.

Categories of individuals covered by the system:
    Individuals who are requesting information.

Categories of records in the system:
    Correspondence pursuant to the Freedom of Information Act, internal 
processing documents and memoranda, referrals and copies of requested 
records, and Chief Counsel and Regional Counsel memoranda and opinions.

Authority for maintenance of the system:
    Freedom of Information Act, 5 U.S.C. 552.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose information to other agencies when required for coordination 
of response or referral; (2) disclose information to the Department of 
Justice for defending law suits; (3) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folders.

Retrievability:
    By name of requester(s) and date of request.

Safeguards:
    Filed in filing cabinet and released only to individuals with 
legitimate right to review.

Retention and disposal:
    In accordance with the provisions of the Act and Departmental 
records management procedures.

System manager(s) and address:
    Chief, Disclosure Division, Bureau of Alcohol, Tobacco and 
Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226.

Notification procedure:
    See ``System manager.''

Record access procedures:
    See ``System manager.''

Contesting record procedures:
    See ``System manager.''

Record source categories:
    Individuals who make Freedom of Information Act requests. Federal 
officials responding to Freedom of Information Act requests and 
documents from official records.

Exemptions claimed for the system:
    None.
TREASURY/ATF .006

System name:
    Internal Security Record System--Treasury/ATF.

System location:
    Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, 
NW, Washington, DC 20226.

Categories of individuals covered by the system:
    (1) Present employees of the Bureau of ATF. (2) Former employees of 
the Bureau of ATF. (3) Applicants for employment. (4) Non-Bureau 
employees involved in criminal acts toward Bureau employees and Bureau 
property. (5) Individuals who were interviewed by Internal Affairs 
Special Agents. (6) Contract employees.

Categories of records in the system:
    (1) Records containing investigative material compiled for law 
enforcement purposes including reports relating to: (a) Conduct of 
employees and contract employees. (b) Integrity of employees. (2) 
Records containing investigative material compiled solely for the 
purpose of determining suitability, eligibility, or qualifications for 
Federal civilian employment or access to classified information 
including reports relating to security clearances of employees.

Authority for maintenance of the system:
    18 U.S.C. 201, Executive Order 10450, Executive Order 11222.

Purpose(s):
    This system is used to assure the Bureau Director, the Department 
of the Treasury, and the public that the Bureau is taking strong and 
vigorous steps to maintain the highest standards of integrity, loyalty, 
conduct, and security among Bureau personnel and contract employees. 
When a criminal investigation results in a compilation of information 
contained in this system, the information so compiled shall be 
transferred to the ATF Criminal Investigation Report System and shall 
become a part of that system for all purposes of the Privacy Act of 
1974.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use to: (1) 
Employees of other government agencies when required or authorized to 
be released by statute, regulations or Executive Order; (2) third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation; (3) appropriate 
Federal, state, local and foreign agencies for the purpose of enforcing 
and investigating administrative, civil or criminal law relating to the 
hiring or retention of an employee; issuance of a security clearance, 
license, contract, grant or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of or in 
preparation for civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (5) appropriate Federal, State, local or foreign 
agencies responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing, a statute, rule, regulation, 
order, or license, where the disclosing agency becomes aware of an 
indication of a violation or potential violation of civil or criminal 
law or regulation; (6) a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (7) 
unions recognized as exclusive bargaining representatives in accordance 
with provisions contained in the Civil Service Reform Act of 1978, 5 
U.S.C. 7111 and 7114; (8) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings.

[[Page 69752]]

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Active records stored in file folders in security filing cabinets 
and computer system (hard disk). Inactive records stored in file 
folders at Federal Records Center.

Retrievability:
    Records are retrievable by name.

Safeguards:
    Direct access restricted to personnel in Department of the Treasury 
in the performance of their duty. Transmitted to routine users on a 
``need to know'' basis and to others upon verification of the substance 
and propriety of the request. Stored in lockable metal file cabinets in 
rooms locked during non-duty hours.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
Numbers 1 through 20 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco and Firearms Records 
Control Schedules numbers 101 and 201 and disposed of by shredding or 
burning.

System manager(s) and address:
    Assistant Director (Office of Inspection), Bureau of Alcohol, 
Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 
20226.

Notification procedure:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a (e)(4)(G).

Record access procedures:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a (e)(4)(H).

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (1) Employees of this Bureau; (2) Internal Investigative report 
forms; (3) Witnesses; (4) Informants; (5) Federal, state and local 
enforcement agencies; (6) Employers; (7) Educational institutions; (8) 
Credit agencies; (9) Neighbors; (10) References; (11) Professional 
Organizations; (12) Other government agencies; (13) Claimants; (14) 
Victims.

Exemptions claimed for the system:
    Portions exempt under 5 U.S.C. 552a (k) (relating to security 
clearances) and 5 U.S.C. 552a (k)(2) (relating to conduct and 
integrity) and 31 CFR 1.36.
TREASURY/ATF .007

System name:
    Personnel Record System--Treasury/ATF.

System location:
    Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, 
NW, Washington, DC 20226. Components of this record system are 
geographically dispersed throughout the Bureau's field offices. A list 
of field offices is available by writing to the Chief, Disclosure 
Division, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 
20226.

Categories of individuals covered by the system:
    (1) Present Employees of the Bureau of ATF. (2) Former Employees of 
the Bureau of ATF. (3) Applicants for employment with ATF.

Categories of records in the system:
    (1) Allotment and Dues. (2) Annual Tax Reports. (3) Applicants for 
employment. (4) Applications for reassignment. (5) Awards, honors, and 
fellowship records. (6) Classification appeal records. (7) Death claim 
records. (8) Educational history. (9) Employee indebtedness records. 
(10) Employees qualified as Grievance Examiners. (11) Employee 
Suggestions. (12) Employee history. (13) Employee relations case file. 
(14) Equal employment opportunity records. (15) Health maintenance 
records. (16) Insurance records. (17) Military history. (18) 
Occupational injuries, disabilities, and Worker's Compensation Records. 
(19) Official personnel folder. (20) Outside employment and 
identification numbers, business or professional records. (21) Outside 
employment. (22) Outside financial interests. (23) Overtime and/or 
Premium Pay records. (24) Performance evaluation records. (25) Personal 
history. (26) Position description records. (27) Promotion/Selection 
Certificates Records. (28) Property custody records. (29) Retirement 
records. (30) Records of security clearance. (31) Statement of career 
goals. (32) Supervisory or managerial potential records. (33) Temporary 
assignments and details. (34) Time application reports and records. 
(35) Training record. (36) U.S. Savings Bond participation records. 
(37) Upward mobility applications. (38) Vehicle accidents. (39) 
Withholding tax records. (40) Work schedule records. (41) Chief Counsel 
and Regional Counsel memoranda and opinions.

Authority for maintenance of the system:
    (1) 5 U.S.C. Chapter 29, Subchapter II. (2) 5 U.S.C. Chapters 31 
and 33. (3) 5 U.S.C. Chapter 43. (4) 5 U.S.C. Chapter 45. (5) 5 U.S.C. 
Chapter 51. (6) 5 U.S.C. Chapter 55, subchapter III. (7) 5 U.S.C. 
Chapter 61. (8) 5 U.S.C. Chapter 75. (9) 5 U.S.C. Chapter 83. (10) 5 
U.S.C. Section 301. (11) 5 U.S.C. 4503. (12) 5 U.S.C. Section 5101-
5115. (13) 5 U.S.C. section 7151-7154. (14) 5 U.S.C. Section 7901. (15) 
Pub. L. 92-261 (Equal Employment Act of 1972). (16) Pub. L. 93-579. 
(Federal Employees Compensation Act). (17) Occupational Safety and 
Health Act of 1970. (18) Executive Order 10561. (19) Executive Order 
11222. (20) Executive Order 11478. (21) Executive Order 11491.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use to: (1) 
Employees of government agencies when required or authorized to be 
released by statute, regulations or Executive Order; (2) any third 
party, to the extent necessary, to collect relevant information from 
the third party, provided that the information is needed by the Bureau 
to render a decision in regard to a personal matter; (3) appropriate 
Federal, state, local or foreign agencies responsible for enforcing 
administrative, civil, or criminal laws; hiring or retention of an 
employee; issuance of a security clearance, license, contract, grant or 
other benefit; (4) a court, magistrate, or administrative tribunal in 
the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of or in preparation for civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) unions 
recognized as exclusive bargaining representatives in accordance with 
provisions contained in the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (6) a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (8) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

[[Page 69753]]

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Active records stored in file folders in security filing cabinets. 
Inactive records stored in file folders at Federal Records Centers. 
Records also stored in electronic media.

Retrievability:
    Records are retrievable by name, date of birth, social security 
number, employee identification number, or a combination of any of 
these four.

Safeguards:
    Direct access restricted to personnel in Department of Treasury in 
the performance of their duty. Transmitted to routine users on a ``need 
to know'' basis or where ``a right to access'' is established, and to 
others upon verification of the substance and propriety of the request. 
Stored in lockable file cabinets in rooms locked during non-duty hours.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 23 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco and Firearms Records 
Control Schedules numbers 101 and 201 and disposed of by shredding, 
burning or by degaussing.

System manager(s) and address:
    Assistant Director (Management)/Chief Financial Officer, Bureau of 
Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, 
Washington, DC 20226.

Notification procedure:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
exempted this system of records from compliance with the provisions of 
5 U.S.C. 552a (e)(4)(G).

Record access procedures:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
exempted this system of records from compliance with the provisions of 
5 U.S.C. 552a (e)(4)(H).

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (1) Administrative Records. (2) Applicants for employment with the 
Bureau. (3) Acquaintances. (4) Business and professional associates. 
(5) Creditors. (6) Criminal records. (7) Educational Institutions 
attended. (8) Employee records. (9) Equal Employment Opportunity 
Commission. (10) Financial institutions. (11) Fiscal records. (12) 
Former employees. (13) Former employers. (14) Inspection records. (15) 
Internal investigation reports. (16) Internal Revenue Service. (17) 
Military records. (18) Outside employers. (19) Physicians. (20) Police 
reports. (21) Position classification specialists. (22) Psychiatrists. 
(23) References. (24) Supervisors. (25) Training officers. (26) Unions, 
accredited. (27) Office of Personnel Management. (28) Witnesses.

Exemptions claimed for the system:
    Exempt under 5 U.S.C. 552a (k) and 31 CFR 1.36.
TREASURY/ATF .008

System name:
    Regulatory Enforcement Record System--Treasury/ATF.

System location:
    Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, 
NW, Washington, DC 20226. Components of this system of records are also 
geographically dispersed throughout ATF's district and field offices. A 
list of field offices is available by writing to the Chief, Disclosure 
Division, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 
20226.

Categories of individuals covered by the system:
    (1) Individuals who have been issued permits or licenses, have 
filed applications with ATF, or have registered with ATF as: (a) 
Brewers; (b) Claimants for refund, abatement, credit, allowance or 
drawback of excise or special occupational taxes; (c) Collectors of 
firearms or ammunition; (d) Importers of firearms or ammunition, and 
(e) Users of explosive materials.

Categories of records in the system:
    Records containing investigative material compiled for law 
enforcement purposes which may consist of the following: (1) Abstracts 
of offers in compromise. (2) Administrative law judge decisions. (3) 
Assessment records: (a) notices of proposed assessments. (b) notices of 
shortages or losses. (c) notices to IRS to assess taxes. (d) 
recommendation for assessments. (4) Claim records: (a) claims. (b) 
letters of claim rejection. (c) sample reports. (d) supporting data. 
(e) vouchers and schedules of payment. (5) Comments on proposed 
rulemakings. (6) Complaints from third parties. (7) Correspondence 
concerning records in this system and related matters. (8) Financial 
statements. (9) Inspection and investigation reports. (10) Joint 
demands on principals and sureties for payment of excise tax 
liabilities. (11) Letters of reprimand. (12) Lists of permittees and 
licensees. (13) Lists of officers, directors and principal 
stockholders. (14) Mailing lists and addressograph plates. (15) Notices 
of delinquent reports. (16) Offers in compromise. (17) Operation 
records: (a) Operating reports. (b) Reports of required inventories. 
(c) Reports of thefts or losses of firearms--who maintains records. (d) 
Reports of thefts of explosive materials--who maintains records. (e) 
Transaction records. (f) Transaction reports. (18) Orders of 
revocation, suspension or annulment of permits or licenses. (19) 
District and Chief Counsel opinions and memoranda. (20) Reports of 
violations. (21) Permit status records. (22) Qualifying records: (a) 
Access authorizations. (b) Advertisement records. (c) Applications. (d) 
Bonds. (e) Business histories. (f) Criminal records. (g) Diagrams of 
premises. (h) Educational histories. (I) Employment histories. (j) 
Environmental records. (k) Financial data. (l) Formula approvals. (m) 
Label approvals. (n) Licenses. (o) Notices. (p) Permits. (q) Personal 
references. (r) Plant profiles. (s) Plant capacities. (t) Plats and 
plans. (u) Registrations. (v) Sample reports. (w) Signature 
authorities. (x) Special permissions and authorizations. (y) Statements 
of process. (23) Show cause orders. (24) Tax records: (a) Control cards 
relating to periodic payment and prepayment of taxes. (b) Excise and 
special tax returns. (c) Notices of tax discrepancy or adjustment.

Authority for maintenance of the system:
    (1) 26 U.S.C. 5172. (2) 26 U.S.C. 5271 (b)(1). (3) 26 U.S.C. 5356. 
(4) 26 U.S.C. 5401. (5) 26 U.S.C. 5417. (6) 26 U.S.C. 5502 (b). (7) 26 
U.S.C. 5511 (3). (8) 26 U.S.C. 5521 (a). (9) 26 U.S.C. 5179 (a). (10) 
22 U.S.C. 204 (c). (11) 26 U.S.C. 5105. (12) 26 U.S.C. 5275. (13) 26 
U.S.C. 5301 (b). (14) 26 U.S.C. 5132. (15) 26 U.S.C. 5042 (a)(2). (16) 
26 U.S.C. 7011. (17) 26 U.S.C. 5712. (18) 18 U.S.C. 923 (a). (19) 18 
U.S.C. 923 (b). (20) 18 U.S.C. 843 (a). (21) 22 U.S.C. 414. (22) 26 
U.S.C. 4401 (a). (23) 26 U.S.C. 6001. (24) 26 U.S.C. 6011 (a). (25) 26 
U.S.C. 5001. (26) 26 U.S.C. 5021-5023. (27) 26 U.S.C. 5041. (28) 26 
U.S.C. 5051. (29) 26 U.S.C. 6201. (30) 26 U.S.C. 5008. (31) 26 U.S.C. 
5044. (32) 26 U.S.C. 5056. (33) 26 U.S.C. 5705. (34) 26 U.S.C. 6423 
(b). (35) 26 U.S.C. 5009 (a). (36) 26 U.S.C. 5006 (a). (37) 26 U.S.C. 
5055. (38) 26 U.S.C. 5062 (c). (39) 26 U.S.C. 5106. (40) 26 U.S.C.

[[Page 69754]]

5131 (c). (41) 26 U.S.C. 5064. (42) 26 U.S.C. 7122. (43) 27 U.S.C. 207. 
(44) 18 U.S.C. 843 (d). (45) 18 U.S.C. 923 (f). (46) 27 U.S.C. 204 (e). 
(47) 26 U.S.C. 5312 (a). (48) 26 U.S.C. 5042 (a)(3). (49) 
Reorganization Act of 1949, 5 U.S.C. Sections 901 et seq.; Revenue Act 
of 1951, section 616; Treasury Department Order 221 (37 FR 11696, dated 
June 19, 1972). (50) 5 U.S.C. 301. (51) 26 U.S.C. 5181.

Purpose(s):
    The purpose of this system is to determine suitability, eligibility 
or qualifications of individuals who are engaged or propose to engage 
in activities regulated by ATF; achieve compliance with laws under 
ATF's jurisdiction; assure full collection of revenue due from legal 
industries; eliminate commercial bribery, consumer deception and other 
improper trade practices in the distilled spirits, beer and wine 
industries; interact with Federal, state and local governmental 
agencies in the resolution of problems relating to industrial 
development, revenue protection, public health, ecology, and other 
areas of joint jurisdictional concern. When a criminal investigation 
results a compilation of information contained in this system of 
records, the information shall be transferred to the Treasury ATF -
Criminal Investigation Report System and shall become part of that 
system for all purposes of the Privacy Act of 1974.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use to: (1) 
Employees of other governmental agencies when required or authorized to 
be released by statute, regulations or Executive Order; (2) any third 
party to the extent necessary to collect or verify information 
pertinent to the Bureau's decision to grant, deny or revoke a license 
or permit; to initiate or complete an investigation of violations or 
alleged violations of laws and regulations administered by the Bureau; 
(3) appropriate Federal, state, local or foreign agencies for the 
purpose of enforcing administrative, civil or criminal laws; hiring or 
retention of an employee; issuance of a security clearance, license, 
contract, grant or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of or in 
preparation for civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (5) INTERPOL and similar national and international 
intelligence gathering organizations for the purpose of identifying 
international and national criminals involved in consumer fraud, 
revenue evasion or crimes; (6) foreign governments in accordance with 
formal or informal international agreements; (7) appropriate Federal, 
State, local or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (8) a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (10) provide information to the news media 
in accordance with guidelines contained in 28 CFR 50.2 which relate to 
an agency's functions relating to civil and criminal proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Active records stored in file folders in filing cabinets and in 
electronic media.

Retrievability:
    Records are retrievable by name, permit or license number, by 
document locator number, or by employer Identification Number (EIN).

Safeguards:
    Direct access restricted to personnel in the Department of Treasury 
in the performance of their duty. Transmitted to routine users on a 
``need to know'' basis and others upon verification of the substance 
and propriety of the request. Stored in file cabinets in rooms locked 
during non-duty hours.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 20 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco and Firearms Records 
Control Schedules numbers 101 and 201 and disposed of by shredding, 
burning or by degaussing.

System manager(s) and address:
    Assistant Directors (Firearms Explosive & Arson, Alcohol and 
Tobacco Field Operations and Science & Technology), Bureau of Alcohol, 
Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 
20226.

Notification procedure:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a (e)(4)(G).

Record access procedures:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a (e)(4)(H).

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (1) Acquaintances. (2) Bureau Personnel. (3) Business and 
Professional Associates. (4) Creditors. (5) Criminal Records. (6) 
Financial Institutions. (7) Former Employers. (8) Internal Revenue 
Service. (9) Military Records. (10) Physicians. (11) Psychiatrists. 
(12) References. (13) Police Reports. (14) Witnesses. (15) Federal Law 
Enforcement Agencies. (16) State Law Enforcement Agencies. (17) Local 
Law Enforcement Agencies. (18) State Regulatory Agencies. (19) Federal 
Regulatory Agencies. (20) Local Regulatory Agencies. (21) Chief 
Counsel's Opinions. (22) Regional Counsel's Opinions. (23) Chief 
Counsel's Memoranda. (24) Regional Counsel's Memoranda. (25) Field 
Investigation Reports. (26) Third Parties.

Exemptions claimed for the system:
    Exempt under 5 U.S.C. 552a (k)(2) and 31 CFR 1.36.
TREASURY/ATF .009

System name:
    Technical and Scientific Services Record System--Treasury/ATF.

System location:
    Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, 
NW, Washington, DC 20226. Components of this record system are 
geographically dispersed throughout Bureau of Alcohol, Tobacco and 
Firearms' field offices. A list of field offices is available by 
writing to the Chief, Disclosure Division, Room 8290, 650 Pennsylvania 
Avenue, NW, Washington, DC 20226.

Categories of individuals covered by the system:
    (1) Applicants to register firearms under the National Firearms 
Act. (2) Applicants for Surplus Military Firearms under the Director of 
Civilian Marksmanship Program. (3) Importers of

[[Page 69755]]

implements of war as defined under the Mutual Security Act of 1954 and 
the Arms Export Control Act of 1976. (4) Licensed importers registered 
under the Mutual Security Act of 1954 and the Arms Export Control Act 
of 1976. (5) Manufacturers of National Firearms Act who are exempt from 
payment of Special (Occupational) tax provisions. (6) Non-Bureau 
chemists certified to make analysis of alcoholic beverages. (7) Persons 
involved in explosives tagging and detection program. (8) Registered 
owners of National Firearms Act firearms. (9) Special (Occupational) 
taxpayers as defined under Title II of the Gun Control Act of 1968. 
(10) Victims of explosives. (11) Individuals involved in Government 
funded research projects.

Categories of records in the system:
    (1) Alterations of registered National Firearms Act firearms. (2) 
Applications for surplus military firearms. (3) Applications to 
register firearms and destructive devices under the National Firearms 
Act. (4) Applications to import articles on the United States Munitions 
list. (5) Blueprints. (6) Certifications of payment of Special 
(occupational) tax payments. (7) Changes of address for owner of 
firearms registered under the National Firearms Act. (8) Claims for 
erroneous Special (Occupational) taxes payments. (9) Descriptions of 
Inventions. (10) Delinquency notices regarding proof of importation of 
National Firearms Act Firearms. (11) Explosive reports. (12) Non-Bureau 
chemists' statements of qualification. (13) Patent information. (14) 
Registrations of firearms and destructive devices under the National 
Firearms Act. (15) Registration of war trophy firearms. (16) Requests 
and authorizations for temporary movement and/or temporary storage of 
National Firearms Act firearms. (17) Technical and scientific data. 
(18) Transaction records concerning National Firearms Act firearms. 
(19) Trade secrets. (20) United States Government contracts to 
manufacturers of National Firearms Act firearms. (21) Chief Counsel and 
Regional Counsel memoranda and opinions.

Authority for maintenance of the system:
    (1) 18 U.S.C. Chapter 40; (2) 18 U.S.C. Chapter 44; (3) 18 U.S.C. 
section 3056; (4) 26 U.S.C. Sections 6001 (a), 5001, 5008, 5009 (a), 
5006 (a), 5021 -5023, 5041, 5042 (a)(2), 5051, 5053, 5056, 5062(c), 
5705, 6201, 6423(b), 5105, 5106, 5131(c), 5132, 5172, 5172 (b)(1), 
5275, 5301(b), 5356, 5401, 5417, 5502 (b), 5511 (3), 5521 (a), 517 
9(a), 5712, 7011; (5) 27 U.S.C. Sections 204 (c); (6) 26 U.S.C. Chapter 
35; (7) Executive Order 10973, as amended by Executive Order 11432.

Purpose(s):
    The purpose of this system is to provide technical and scientific 
support and expertise to Criminal and Regulatory Enforcement activities 
of the Bureau; to other Federal, state, local and foreign law 
enforcement agencies; and to industries involved in activities 
regulated by the Bureau. When a criminal investigation results in a 
compilation of information contained in this system, the information so 
compiled shall be transferred to the ATF Criminal Investigation Report 
System and shall become a part of that system for all purposes of the 
Privacy Act of 1974.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use to: (1) 
Employees of other governmental agencies when required or authorized to 
be released by statute, regulations or Executive Order; (2) any third 
party to the extent necessary to collect or verify information 
pertinent to the Bureau's decision to grant, deny or revoke a license 
or permit; to initiate or complete an investigation of violations or 
alleged violations of laws and regulations administered by the Bureau; 
(3) appropriate Federal, state, local or foreign agencies, for the 
purpose of enforcing administrative, civil, criminal laws; hiring or 
retention of an employee; issuance of a security clearance, license, 
contract, grant or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) INTERPOL 
and similar national and international intelligence gathering 
organizations for the purpose of identifying international and national 
criminals involved in consumer fraud, revenue evasion or crimes; (6) 
foreign governments in accordance with formal or informal international 
agreements; (7) appropriate Federal, state, local or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulation; (8) insurance companies making determinations regarding 
claims in cases that the Bureau has conducted or is conducting in an 
arson investigation; (9) a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (10) provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Active records stored in file folders and in electronic media.

Retrievability:
    Records are retrievable by name, by unique identifier, control 
number, serial number of National Firearms Act firearms.

Safeguards:
    Stored in file cabinets locked during non-duty hours.

Retention and disposal:
    Records are retained in accordance with General Records Schedules 
numbers 1 through 20 issued by the National Archives and Records 
Administration, and Bureau of Alcohol, Tobacco and Firearms Records 
Control Schedules numbers 101 and 201 and disposed of by shredding or 
burning. Records stored on tape discs or on-line mass storage are 
disposed of by degaussing.

System manager(s) and address:
    Assistant Directors (Firearms Explosive & Arson, Alcohol and 
Tobacco Field Operations and Science & Technology), Bureau of Alcohol, 
Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 
20226.

Notification procedure:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a(e)(4)(G).

Record access procedures:
    The Director of the Bureau of Alcohol, Tobacco and Firearms has 
determined this system of records to be exempt from compliance with the 
provisions of 5 U.S.C. 552a(e)(4)(H).

Contesting record procedures:
    See ``Record access procedures'' above.

[[Page 69756]]

Record source categories:
    (1) Individuals. (2) Companies. (3) Corporations. (4) Firearms 
Licensees. (5) Explosive Licensees. (6) Explosive Permittees. (7) 
Bureau personnel. (8) Federal law enforcement agencies. (9) State law 
enforcement agencies. (10) Local law enforcement agencies. (11) Foreign 
law enforcement agencies. (12) Federal Regulatory agencies. (13) State 
Regulatory agencies. (14) Local Regulatory agencies. (15) Non-Bureau 
Chemists.

Exemptions claimed for the system:
    Exempt under 5 U.S.C. 552a(k)(2) and 31 CFR 1.36.
BILLING CODE: 4810-33-P

Comptroller of the Currency

TREASURY/COMPTROLLER .004

System name:
    Consumer Complaint and Inquiry Information System--Treasury/
Comptroller.

System location:
    Office of the Comptroller of the Currency, Customer Assistance 
Group, 1301 McKinney Street, Suite 3710, Houston, Texas 77010.

Categories of individuals covered by the system:
    Persons who file complaints against national banks and those who 
make inquiries about banks or banking issues, whether filed or made 
directly or through second parties--e.g., attorneys, Congressional 
representatives, or others.

Categories of records in the system:
    Records maintained in the system include: The name and address of 
the correspondent; the name and charter number of the involved national 
bank(s); the dates of the incoming correspondence and its receipt, 
numeric codes identifying the nature of the complaint or inquiry, the 
source of the complaint or inquiry, and the type of resolution; 
identification of the involved OCC district or supervisory office and 
the OCC personnel assigned to review the correspondence; the resolution 
date; and, if appropriate, the amount of reimbursement. Supporting 
records include documents and correspondence submitted by complainants 
and individuals making inquiries.

Authority for maintenance of the system:
    12 U.S.C. 1, et.seq., 5 U.S.C. 301, 15 U.S.C. 41 et. seq.

Purpose(s):
    The information in these and supporting records is maintained by 
OCC staff in its consumer affairs program for the investigation and 
resolution of consumer complaints and inquiries; and by OCC staff in 
the supervision of national banks.

Routine uses of records maintained in the system, including Categories 
of users and the purposes of such uses:
    The information in these records may be disclosed by OCC staff to 
respond to Congressional inquiries and the referral of complaints or 
inquiries made on behalf of constituents and to provide statistical 
data to Congress and federal or state agencies. Redacted copies of the 
files may be used in response to Congressional inquiries on specific 
subjects.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records comprising this system are stored electronically. 
Supporting records or materials are maintained in file folders and 
cabinets.

Retrievability:
    Correspondence records are retrieved from the Customer Assistance 
Group's office using either: (a) The name of the correspondent, the 
correspondent's representative, or the Congressman or Senator who has 
made inquiry on behalf of a constituent; or (b) the identification 
number assigned to the correspondence.

Safeguards:
    Access to electronic records is limited to users in appropriate OCC 
units having appropriate identification codes and passwords. Supporting 
records or materials are maintained in locked file rooms.

Retention and disposal:
    Electronic records are maintained indefinitely. Supporting records 
and materials are retained in accordance with the OCC's record 
management policies.

System manager(s) and address:
    Ombudsman, Office of the Comptroller of the Currency, 1301 McKinney 
Street, Suite 3710, Houston, Texas 77010.

Notification procedure:
    Individuals who wish to be notified if they are named in the system 
may write or call the Disclosure Officer, Communications, Office of the 
Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. 
Telephone 202-874-4700. Persons requesting such information must 
provide their name, address, name of the involved bank, the date of 
their complaint or inquiry, and, if available, the complaint 
identification number.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The initial source is the person filing a complaint against a 
national bank or making an inquiry about a bank or banking issue. 
Subsequent sources are from bank correspondence, bank files, or from 
reports based on on-site investigations.

Exemptions claimed for the system:
    None.
TREASURY/COMPTROLLER .012

System name:
    Freedom of Information Index and Log--Treasury/Comptroller.

System location:
    Office of the Comptroller of the Currency (OCC), Disclosure Office, 
250 E Street, SW, Washington, DC 20219.

Categories of individuals covered by the system:
    Persons making requests under the Freedom of Information Act 
(FOIA).

Categories of records in the system:
    Names of individuals making written requests for records under the 
FOIA, the mailing addresses of such individuals, and the dates of such 
requests and their receipt by the OCC. Supporting records include the 
written correspondence received from the requesters and the responses 
made to such requests by the OCC. Comparable records are maintained in 
this system with respect to any appeals made from initial denials of 
access.

Authority for maintenance of the system:
    12 U.S.C. 1, 5 U.S.C. 301, and 5 U.S.C. 552.

Purpose(s):
    Records are maintained to facilitate fulfillment of the 
responsibilities of the OCC under the FOIA.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be made available to other federal agencies as 
well as third parties.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records comprising this system are stored electronically. 
Supporting

[[Page 69757]]

records or materials are maintained in unlocked file cabinets.

Retrievability:
    Records may be retrieved by the name of a requester or the FOIA 
case number assigned to a request.

Safeguards:
    Access to electronic records is restricted through use of passwords 
assigned to personnel of the OCC's Disclosure Office.

Retention and disposal:
    Electronic records are maintained indefinitely. Supporting records 
and materials are retained in accordance with the OCC's records 
management policies.

System manager(s) and address:
    Disclosure Officer, Communications, Office of the Comptroller of 
the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202-
874-4700.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
should contact the OCC's Disclosure Officer, Communications, Office of 
the Comptroller of the Currency, 250 E Street, SW, Washington, DC 
20219. Telephone 202-874-4700.

Record access procedure:
    See Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Persons making written requests under the FOIA for access to OCC 
records.

Exemptions Claimed for this System:
    None.
TREASURY/COMPTROLLER .013

System name:
    Enforcement and Compliance Information System--Treasury/
Comptroller.

System location:
    Office of the Comptroller of the Currency (OCC), Enforcement and 
Compliance Division, 250 E Street, SW, Washington, DC 20219. 
Computerized records of Suspicious Activity Reports (SAR), 
administrative actions, with status updates, are managed by FinCEN, 
Department of the Treasury, pursuant to a contractual agreement, and 
are stored at the IRS Computing Center in Detroit, Michigan. Authorized 
personnel at the Federal financial regulatory agencies have on-line 
access to the computerized database managed by FinCEN through 
individual work stations that are linked to the database central 
computer.

Categories of individuals covered by the system:
    Directors, officers, employees, shareholders, agents, and persons 
participating in the conduct of the affairs of entities regulated by 
the OCC who have been involved in suspected criminal activity or 
suspicious financial transactions and referred to law enforcement 
officials; and/or who have been involved in irregularities, violations 
of law, unsafe or unsound practices and/or breaches of fiduciary duty 
and have been the subject of an administrative action taken by the OCC.

Categories of records in the system:
    SAR filed by national banks and/or by national bank examiners or 
attorneys for the OCC. The SAR contains information identifying the 
financial institution involved, the suspected person, the type of 
suspicious activity involved, the amount of loss known, and any 
witnesses. Also, administrative actions taken by the OCC against 
directors, officers, employees, shareholders, agents, and persons 
participating in the conduct of the affairs of entities regulated by 
the OCC.

Authority for maintenance of the system:
    12 U.S.C. 481, 1817(j), 1818, and 1820; 15 U.S.C. 78c(a)(34), 
78l(I), 78u, 78o-4.

Purpose(s):
    The overall system serves as a central OCC repository for 
investigatory or enforcement information related to the responsibility 
of the OCC to examine and supervise entities regulated by the OCC.
    The system maintained by FinCEN serves as the database for the 
cooperative storage, retrieval, analysis, and use of information 
relating to Suspicious Activity Reports made to or by the Federal 
financial regulatory agencies and FinCEN to various law enforcement 
agencies for possible criminal, civil, or administrative proceedings 
based on known or suspected violations affecting or involving persons, 
financial institutions, or other entities under the supervision or 
jurisdiction of such Federal financial regulatory agencies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information in these records may be used to: (1) Provide the 
Department of Justice with periodic reports that indicate the number, 
amount, individual identity, and other details concerning outstanding 
potential criminal violations of the law that have been referred to the 
Department; (2) Provide the Federal financial regulatory agencies and 
FinCEN with information relevant to their operations; (3) Disclose 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (4) Provide information or records to any appropriate 
domestic or foreign governmental agency or self-regulatory organization 
charged with the responsibility of administering law or investigating 
or prosecuting violations of law or charged with enforcing or 
implementing a statute, rule, regulation, order, policy, or license; 
(5) Disclose, when considered appropriate, information to a bar 
association, or other trade or professional organization performing 
similar functions, for possible disciplinary action; (6) Disclose 
information, when appropriate, to international and foreign 
governmental authorities in accordance with law and formal or informal 
international agreements; (7) Disclose the existence, but not 
necessarily the content, of information or records in cases where the 
OCC is a party or has a direct interest and where the OCC, in its sole 
discretion, has concluded that such disclosure is necessary; and (8) 
Disclose information to any person with whom the OCC contracts to 
reproduce, by typing, photocopying or other means, any record within 
this system for use by the OCC and its staff in connection with their 
official duties or to any person who is utilized by the OCC to perform 
clerical or stenographic functions relating to the official business of 
the OCC.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on magnetic media and in paper and card 
files.

Retrievability:
    Computer output, file folders, and card files are retrievable by 
indexes of data fields, including name of financial institution and 
individuals' names.

Safeguards:
    Paper and card files are stored in lockable metal file cabinets. 
Computer disks maintained at the OCC are accessed only by authorized 
personnel. The database maintained by FinCEN complies with applicable 
security requirements of the Department of the

[[Page 69758]]

Treasury. On-line access to the information in the database is limited 
to authorized individuals who have been specified by each Federal 
financial regulatory agency and FinCEN, and each such individual has 
been issued a non-transferable identifier or password.

Retention and disposal:
    Records are maintained indefinitely.

System manager(s) and address:
    Director, Enforcement and Compliance Division, OCC, 250 E Street, 
SW, Washington, DC 20219.

Notification procedure:
    Certain records in this system are exempt from notification and 
record-access requirements and requirements that an individual be 
permitted to contest its contents under 5 U.S.C. 552a(j)(2) and (k)(2) 
as relating to investigatory material compiled for law enforcement 
purposes. Requests relating to records not subject to exemption should 
be sent to the OCC's Disclosure Officer, Communications, Office of the 
Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. 
Telephone 202-874-4700. Requesters must attest to their identity and 
provide data supporting this identification.

Record access procedure:
    See ``Notification procedures'' above.

Contesting record procedures:
    See ``Notification procedures'' above.

Record source categories:
    Suspicious activity reports and related historical information and 
updating forms and administrative actions taken against individuals 
compiled by the OCC and the other Federal financial regulatory agencies 
for law enforcement purposes. The OCC will also include information 
from its Enforcement and Compliance Information System.

Exemptions claimed for the system:
    Components of this system have been designated as exempt from 5 
U.S.C. 552a (c)(3), (c)(4), (d), (e)(1), (e)(2), (e)(3), (e)(4)(G), 
(e)(4)(H), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 
U.S.C. 552a(j)(2) and (k)(2).
TREASURY/COMPTROLLER .014

System name:
    Personnel Security/Investigation Files/Employee/Applicant Reference 
File--Treasury/Comptroller.

System location:
    Office of the Comptroller of the Currency (OCC), Administrative 
Services Division, 250 E Street, SW, Washington, DC 20219. Components 
of this system are geographically dispersed throughout the following 
six (6) district offices.
    (1) Northeastern District: New York District Office, 1114 Avenue of 
the Americas, Suite 3900, New York, NY 10036.
    (2) Southeastern District: Atlanta District Office, Marquis One 
Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303.
    (3) Central District: Chicago District Office, One Financial Place, 
Suite 2700, 44 South La Salle Street, Chicago, IL 60605.
    (4) Midwestern District: Kansas City District Office, 2345 Grand 
Boulevard, Suite 700, Kansas City, MO 64108-2683.
    (5) Southwestern District: Dallas District Office, 1600 Lincoln 
Plaza, 500 North Akard, Dallas, TX 75201-3394.
    (6) Western District: San Francisco District Office, 50 Fremont 
Street, Suite 3900, San Francisco, CA 94105.

Categories of individuals covered by the system:
    Applicants for employment with and employees of the Comptroller of 
the Currency.

Categories of records in the system:
    Compilation of material for a determination regarding employability 
and/or Security Clearance.

Authority for maintenance of the system:
    12 U.S.C. 1; 5 U.S.C. 301; and EO 10450 and 12356.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures are not made outside the Department.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Locked steel file cabinets located in a room secured with a key 
lock.

Retrievability:
    Filed in alphabetical order.

Safeguards:
    Locked Steel file cabinets located in a room secured with a key 
lock. Only the security officer within the Human Resources area has 
access.

Retention and disposal:
    Materials are retained for three months after employee leaves and 
the records are disposed by shredding.

System manager(s) and address:
    Director, Administrative Services Division, Office of the 
Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
should contact the OCC's Disclosure Officer, Communications, Office of 
the Comptroller of the Currency, 250 E Street, SW, Washington, DC 
20219. Telephone 202-874-4700. Individuals wishing to be notified if 
they are named in the system must provide (1) the category and type of 
records sought; and (2) attestation to their identity and at least two 
items of secondary identification.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The information contained in these records is provided by subject 
of the record: employers, co-workers, friends, neighbors and 
associates, and finances.

Exemptions claimed for the system:
    Portions of this system have been designated as exempt from certain 
provisions of the Privacy Act pursuant to 5 U.S.C. 552a (k)(5).
TREASURY/COMPTROLLER .015

System name:
    Chain Banking Organizations System--Treasury/Comptroller.

System location:
    Office of the Comptroller of the Currency (OCC), 250 E Street, SW, 
Washington, DC 20219, and the OCC's district offices, as follows:
    (1) Northeastern District: New York District Office, 1114 Avenue of 
the Americas, Suite 3900, New York, NY 10036.
    (2) Southeastern District: Atlanta District Office, Marquis One 
Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303.
    (3) Central District: Chicago District Office, One Financial Place, 
Suite 2700, 44 South La Salle Street, Chicago, IL 60605.
    (4) Midwestern District: Kansas City District Office, 2345 Grand 
Boulevard, Suite 700, Kansas City, MO 64108-2683.
    (5) Southwestern District: Dallas District Office, 1600 Lincoln 
Plaza, 500 North Akard, Dallas, TX 75201-3394.
    (6) Western District: San Francisco District Office, 50 Fremont 
Street, Suite 3900, San Francisco, CA 94105.

[[Page 69759]]

Categories of individuals covered by the system:
    Individuals who directly, or indirectly, or in concert with others, 
own and/or control a chain banking organization.

Categories of records in the system:
    Records consist of two types of data: (1) Name of an individual (or 
group of individuals acting in concert) that owns or controls a chain 
banking organization; and (2) information concerning each bank in the 
chain, such as: name; location; charter number; charter type; date of 
last examination; percentage of outstanding stock owned by controlling 
individual or group; and, if applicable, name of intermediate holding 
entity and percentage of it held by controlling individual or group.

Authority for maintenance of the system:
    12 U.S.C. 1, 12 U.S.C. 481, 12 U.S.C. 1817(j).

Purpose(s):
    These records are maintained and used within the OCC to carry out 
the agency's supervisory responsibilities with respect to national and 
district banks.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses:
    The records may be used to: (1) Disclose information about specific 
chain banking organizations to other financial institution supervisory 
authorities for: (a) Coordination of examining resources when the chain 
banking organization is composed of banks or financial institutions 
subject to multiple supervisory jurisdiction; (b) coordination of 
evaluations and analysis of the condition of the consolidated chain 
group; (c) coordination of supervisory, corrective, or enforcement 
actions; (2) disclose information to the extent provided by law or 
regulation and as necessary to report any apparent violations of law to 
appropriate law enforcement agencies; (3) disclose pertinent 
information to appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulation; (4) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal, or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (5) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course or civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (6) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records comprising this system are stored electronically or in hard 
copy printouts stored in file cabinets.

Retrievability:
    Records may be retrieved by district location, state, 
alphabetically by surname of the individual(s) and/or entity 
controlling the chain banking organization.

Safeguards:
    Access to electronic records is restricted to personnel of the 
OCC's Core Policy Development unit and the OCC's district offices. 
Access to hard copy printouts is restricted to OCC personnel who have a 
need for such records in the performance of their duties.

Retention and disposal:
    Electronic records are maintained indefinitely. Hard copy printouts 
are maintained in accordance with the OCC's record management policies.

System Manager(s) and Address:
    Director, Core Policy Development, Office of the Comptroller of the 
Currency, 250 E Street, SW, Washington, DC 20219.

Notification procedure:
    Individuals who wish to be notified if they are named in the system 
should contact the OCC's Disclosure Officer, Communications, Office of 
the Comptroller of the Currency, 250 E Street, SW, Washington, DC 
20219. Telephone 202-874-4700. Individuals must provide the name and 
location of the bank(s) which they control individually or in concert 
with others. Requesters may also be required to attest to their 
identity and/or submit data substantiating such identity.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedure:
    See ``Notification procedure'' above.

Record source categories:
    Information that identifies chain banking groups primarily is 
gathered from: (1) Examination reports and related materials; (2) 
regulatory filings; and (3) Change in Bank Control notices filed 
pursuant to 12 U.S.C. 1817(j).

Exemptions claimed for the system:
    None.
TREASURY/COMPTROLLER .016

System name:
    Litigation Information System (LIS)--Treasury/Comptroller.

System location:
    Office of the Comptroller of the Currency (OCC), Litigation 
Division, 250 E Street, SW, Washington, DC 20219.

Categories of individuals covered by the system:
    (A) Individuals who file administrative or judicial claims against 
the OCC and/or officials or employees of the OCC in their capacity as 
such; (B) individuals against whom the OCC files administrative or 
judicial claims; (C) individuals named as party-plaintiffs or 
defendants in administrative or judicial claims in which the OCC 
participates as a nonparty; (D) all other individuals, including actual 
or potential witnesses, involved in litigation brought by or against 
the OCC or in which the OCC participates as a nonparty; and (E) persons 
submitting requests for testimony and/or production of documents 
pursuant to 12 CFR part 4, subpart C.

Categories of records in the system:
    All records generated in connection with the claim or litigation, 
including evidentiary material, transcripts of testimony, documents 
prepared for administrative or judicial proceedings, correspondence, 
and staff memoranda and records relating to requests for information 
pursuant to 12 CFR part 4, subpart C.

Authority for maintenance of the system:
    12 U.S.C. 1 and 481; 15 U.S.C. 78c(a)(34), 78(I), 78o-4.

Purpose(s):
    The information maintained in this system is utilized within the 
OCC to assist in the representation of the agency's interests in 
administrative and judicial claims by or against the OCC.

[[Page 69760]]

Routine uses of records maintained in the system, including Categories 
of users and the purposes of such uses:
    These records may be used to: (1) provide the Department of Justice 
with pleadings, memoranda, correspondence, litigation reports, and 
other documents that will assist it in the preparation of litigation 
involving the OCC; (2) disclose information to the news media in 
accordance with guidelines contained in 28 CFR 50.2, which covers the 
release of information relating to civil and criminal proceedings; (3) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosure to opposing 
counsel or potential or actual witnesses in the course of discovery, in 
litigation, or in settlement negotiations, or in response to a 
subpoena, where relevant or potentially relevant to the proceeding; (4) 
provide information or records to any other appropriate domestic or 
foreign governmental agency or self-regulatory organization charged 
with responsibility of administering law or investigating or 
prosecuting violations of law or charged with enforcing or implementing 
statutes, rules, regulations or orders pursuant thereto; (5) disclose 
information to bank and consumer groups; and (6) disclose information 
to any person with whom the OCC contracts to reproduce by typing, 
photocopy, or other means, any record within the system of records for 
use by the OCC and its staff in connection with their official duties 
or to any person who is utilized by the OCC to perform clerical or 
stenographic functions relating to the official business of the OCC.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records comprising this system are maintained in file folders kept 
in lockable file cabinets.

Retrievability:
    Access to the records is by name of the individual litigant(s), 
witness(es), or requester(s).

Safeguards:
    Records are accessible only to authorized personnel.

Retention and disposal:
    Records are retained in accordance with the OCC's records 
management policies.

System manager(s) and address:
    Director, Litigation Division, Office of the Comptroller of the 
Currency, 250 E Street, SW, Washington, DC 20219.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
should contact the OCC's Disclosure Officer, Communications, Office of 
the Comptroller of the Currency, 250 E Street, SW, Washington, DC 
20219. Telephone 202-874-4700. Individuals wishing to be notified if 
they are named in the system must provide: (1) The name of the action 
in which a claim has been asserted; (2) the date in which the action 
was initiated or completed; and (3) attestation to their identity and 
at least two items of secondary identification.

Record access procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individuals who file claims against or otherwise are involved in 
legal proceedings to which the OCC or an official or employee in such 
capacity is a party or in which the OCC otherwise participates; 
communications and documents generated or received by the OCC or its 
officials or employees in the course of legal proceedings; persons 
submitting requests for testimony and/or production of documents.

Exemptions claimed for the system:
    None.
TREASURY/COMPTROLLER .221

System name:
    Registration Records for Municipal and United States Government 
Securities Dealers--Treasury/Comptroller.

System location:
    Office of the Comptroller of the Currency (OCC), Treasury and 
Market Risk Division, 250 E Street SW, Washington, DC 20219.

Categories of individuals covered by the system:
    Persons who are or seek to be associated with a municipal 
securities dealer or a government securities broker/dealer which is a 
national or District of Columbia bank, or a department or division of 
any such bank, in the capacity of municipal securities principals, 
municipal securities representatives, or government security associated 
persons.

Categories of records in the system:
    These records contain identifying information, detailed educational 
and occupational histories, certain professional qualifications, 
examination information, disciplinary histories, and information 
concerning the termination of employment of individuals covered by the 
system. Identifying information includes name, address history, date 
and place of birth, and may include Social Security number.

Authority for maintenance of the system:
    12 U.S.C. 1 et seq and section 15B(c), 17 and 23 of the Securities 
Exchange Act of 1934 (15 U.S.C. 78o-4(c)(5), 78o-5(a)(1)(B)(ii), 78o-
5(b)(2)(C)(ii), 78q(c) and 78w).

Purpose(s):
    These records are maintained and used within the OCC to carry out 
the agency's supervisory responsibilities with respect to national and 
district banks, the securities activities of such institutions, and the 
professional qualifications of bank officials engaged in these 
activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such systems:
    The information contained in these records may be subject to the 
following uses: (1) Referral to the appropriate governmental authority, 
whether Federal, State, local, or foreign, or to the appropriate self-
regulatory organization, of such information as may indicate a 
violation or potential violation of law, regulation, or rule; (2) 
referral to the appropriate court, magistrate, or administrative law 
judge of such information as may be relevant to proceedings before any 
such court or judicial officer; (3) disclosure of such information as 
may aid in the resolution of any action or proceeding: (a) In which the 
Federal securities or banking laws are at issue; (b) in which the 
propriety of any disclosure of information contained in the system is 
at issue; or (c) to which the OCC or a past or present member of its 
staff is a party or otherwise involved in an official capacity; (4) 
disclosure to a Federal, State, local, or foreign governmental 
authority, or to a selfregulatory organization, of such information as 
may be necessary to obtain from such authority or organization 
additional information concerning the qualifications of an individual 
covered by the system; (5) disclosure of such information as may be 
necessary to respond to a request from a Federal, State, local, or 
foreign governmental authority, or from a self-regulatory

[[Page 69761]]

organization, for information needed in connection with the issuance of 
a license, granting of a benefit, or similar action by such authority 
or organization affecting an individual covered by the system; and (6) 
disclosure of such information as may be necessary to respond to any 
Congressional inquiry undertaken at the request of an individual 
covered by the system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records comprising this system are stored electronically. 
Supporting records or materials are maintained in file folders.

Retrievability:
    Records are indexed by name of individual and by a numerical 
identifier assigned by the OCC.

Safeguards:
    Computerized data base is accessible to only authorized personnel. 
File folders are stored in lockable metal cabinets.

Retention and disposal:
    Electronic records are maintained indefinitely. Supporting records 
and materials are retained in accordance with the OCC's records 
management policies.

System manager(s) and address:
    Director, Treasury and Market Risk Division, Office of the 
Comptroller of the Currency, 250 E Street SW, Washington, DC 20219.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
should contact the OCC's Disclosure Officer, Communications, Office of 
the Comptroller of the Currency, 250 E Street, SW, Washington, DC 
20219. Telephone 202-874-4700. Individuals may be required to attest to 
their identity and/or submit data substantiating such identity.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Those individuals and municipal and U.S. Government securities 
dealers described in the section entitled ``Categories of individuals 
covered by the system'' provide the bulk of information in the system. 
Additional input is provided by Federal, State, local, and foreign 
governmental authorities, and by self-regulatory organizations, which 
regulate the securities industry.

Exemptions claimed for the system:
    None.
TREASURY/COMPTROLLER .300

System name:
    Administrative Personnel System--Treasury/Comptroller.

System location:
    Office of the Comptroller of the Currency (OCC), Administrative 
Services Division, 250 E Street, SW, Washington, DC 20219. Components 
of this system are geographically dispersed throughout the following 
six district offices:
    (1) Northeastern District: New York District Office, 1114 Avenue of 
the Americas, Suite 3900, New York, NY 10036.
    (2) Southeastern District: Atlanta District Office, Marquis One 
Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303.
    (3) Central District: Chicago District Office, One Financial Place, 
Suite 2700, 44 South La Salle Street, Chicago, IL 60605.
    (4) Midwestern District: Kansas City District Office, 2345 Grand 
Boulevard, Suite 700, Kansas City, MO 64108-2683.
    (5) Southwestern District: Dallas District Office, 1600 Lincoln 
Plaza, 500 North Akard, Dallas, TX 75201-3394.
    (6) Western District: San Francisco District Office, 50 Fremont 
Street, Suite 3900, San Francisco, CA 94105.

Categories of records in the system:
    Employment related administrative records. This system contains 
internal control type information about employees and contractual users 
of agency facilities and systems. The type of records found within this 
system are: List of individuals who are issued building passes, credit 
or identification cards, parking permits, accountable property and 
travel documents; lists of individuals who perform specialized duties 
(building wardens, relocation teams, safety officers, and civil defense 
officers); reports about individuals who are involved in accidents 
while employed, and authorization codes for use of internal computer 
systems.

Authority for maintenance of the system:
    General authority: 12 U.S.C. 1, 481, 482 and 5 U.S.C. 301. Specific 
authority is derived from a number of laws, regulations and Executive 
Orders.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record in this system may be disclosed as a routine use to: (1) 
The Office of Personnel Management (OPM) for the purpose of complying 
with regulations issued by the OPM; (2) the General Services 
Administration (GSA) for the purpose of complying with regulations 
issued by the GSA; (3) the Department of Labor for the purpose of 
investigating claims for work related injuries.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders, magnetic tape, lists and forms.

Retrievability:
    Records are retrieved primarily by name (filed alphabetically by 
category of records); secondary identifiers are used to assure accuracy 
(date of birth, social security number or employee identification 
number).

Safeguards:
    Records are stored in lockable cabinets or secure rooms; access is 
limited to officials who have a need for the information; employees are 
trained to make only authorized disclosures.

Retention and disposal:
    Personnel-type records are retained for thirty (30) days after 
termination. All other records are retained and destroyed in accordance 
with published disposition and retention schedules.

System manager(s) and address:
    Director, Administrative Services Division, Office of the 
Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
should contact the OCC's Disclosure Officer, Communications, Office of 
the Comptroller of the Currency, 250 E Street, SW, Washington, DC 
20219, Telephone 202-874-4700. Individuals wishing to be notified if 
they are named in the system must provide: (1) The category and type of 
record sought; (2) the location of the OCC office where last employed; 
and (3) attestation to their identity and at least two items of 
secondary identification.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

[[Page 69762]]

Record source categories:
    The information in these records was provided by or verified by the 
subject of the record, employers and co-workers.

Exemptions claimed for the system:
    None.
TREASURY/COMPTROLLER .310

System name:
    Financial System--Treasury/Comptroller.

System location:
    Office of the Comptroller of the Currency (OCC), Financial 
Services, 250 E Street, SW, Washington, DC 20219. Components of this 
system are geographically dispersed throughout the following six 
district offices:
    (1) Northeastern District: New York District Office, 1114 Avenue of 
the Americas, Suite 3900, New York, NY 10036.
    (2) Southeastern District: Atlanta District Office, Marquis One 
Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303.
    (3) Central District: Chicago District Office, One Financial Place, 
Suite 2700, 44 South La Salle Street, Chicago, IL 60605.
    (4) Midwestern District: Kansas City District Office, 2345 Grand 
Boulevard, Suite 700, Kansas City, MO 64108-2683.
    (5) Southwestern District: Dallas District Office, 1600 Lincoln 
Plaza, 500 North Akard, Dallas, TX 75201-3394.
    (6) Western District: San Francisco District Office, 50 Fremont 
Street, Suite 3900, San Francisco, CA 94105.

Categories of individuals covered by the system:
    Present and past employees of the Office of the Comptroller of the 
Currency.

Categories of records in the system:
    This system contains payroll and disbursement type records 
including: Travel records, debt information, and information about 
employees. The types of records found within this system are: Award, 
allowance, salary, fund advancement justification and disbursement 
records; personnel information; leave information; payroll deductions 
for taxes, life and health insurance, financial institutions, 
retirement funds including the Federal Employees Retirement System and 
the Civil Service Retirement System, Thrift Savings Plan, and 
charitable groups.

Authority for maintenance of the system:
    General authority: 12 U.S.C. 1, 481, 482; 5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
furnish the Internal Revenue Service and other jurisdictions which are 
authorized to tax the employee's compensation, with wage and tax 
information in accordance with a withholding agreement with the 
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520; 
(2) furnish the Office of Personnel Management (OPM) with data to 
update the Central Personnel Data File and other statistical reports as 
required for the purpose of complying with regulations issued by OPM; 
(3) furnish another Federal agency information to effect interagency 
salary offset; to furnish another Federal agency information to effect 
interagency administrative offset, except that addresses obtained from 
the Internal Revenue Service shall not be disclosed to other 
governmental agencies; and to furnish a debt collection agency 
information for debt collection services. Current mailing addresses 
acquired from the Internal Revenue Service are routinely released to 
debt collection agencies for collection services; (4) the General 
Services Administration (GSA) for the purpose of complying with 
regulations issued by GSA; (5) the General Accounting Office for the 
purpose of conducting audits; (6) entities designated to receive 
payroll deductions; (7) Department of Labor to determine eligibility 
for unemployment benefits; (8) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing Counsel or witnesses in the 
course of civil discovery, litigation or settlement negotiations in 
response to a subpoena, or in connection with criminal law proceedings.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552(b)(12) and section 3 of the 
Debt Collection Act of 1982; Debt information concerning a government 
claim against an individual is also furnished in accordance with 5 
U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982 
(Pub. L. 97-365), to consumer reporting agencies to encourage repayment 
of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, magnetic media including computer discs 
and tapes, microfiche, and hard copy printout. Disbursement records are 
stored at the Federal Records Center.

Retrievability:
    Records are retrieved primarily by name (filed alphabetically), or 
an assigned identification number (Social Security Number or an 
assigned identification number). Secondary identifiers are used to 
assure accuracy of data assessed, including date of birth, Social 
Security number, or employee identification number.

Safeguards:
    File folders are stored in lockable cabinets or secure rooms; 
access is limited to officials who have a need for the information; 
employees are trained to make only authorized disclosures. Computer 
records are accessed only by authorized personnel.

RETENTION AND DISPOSAL:
    Payroll and disbursement records are retained by the Office in 
accordance with the Comptroller of the Currency's Comprehensive Records 
Disposition Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Financial Officer, Financial Services, Office of the 
Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
should contact the OCC's Disclosure Officer, Communications, Office of 
the Comptroller of the Currency, 250 E Street, SW, Washington, DC 
20219, Telephone 202-874-4700. Individuals wishing to be notified if 
they are named in the system must provide: (1) The category and type of 
record sought; (2) the location of the OCC office where last employed; 
and (3) attestation to their identity and at least two items of 
secondary identification.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    The information contained in these records is provided by or 
verified by the subject of the record and OCC employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[[Page 69763]]

TREASURY/COMPTROLLER .320

SYSTEM NAME:
    General Personnel System--Treasury/Comptroller.

SYSTEM LOCATION:
    Office of the Comptroller of the Currency (OCC), Human Resources, 
250 E Street, SW, Washington, DC 20219. Components of this system are 
geographically dispersed throughout the following six district offices:
    (1) Northeastern District: New York District Office, 1114 Avenue of 
the Americas, Suite 3900, New York, NY 10036.
    (2) Southeastern District: Atlanta District Office, Marquis One 
Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303.
    (3) Central District: Chicago District Office, One Financial Place, 
Suite 2700, 44 South La Salle Street, Chicago, IL 60605.
    (4) Midwestern District: Kansas City District Office, 2345 Grand 
Boulevard, Suite 700, Kansas City, MO 64108-2683.
    (5) Southwestern District: Dallas District Office, 1600 Lincoln 
Plaza, 500 North Akard, Dallas, TX 75201-3394.
    (6) Western District: San Francisco District Office, 50 Fremont 
Street, Suite 3900, San Francisco, CA 94105.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and past employees and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employment related biographical and performance material. This 
category of records is typically identified as personnel type records 
and contains data about employees and applicants. The records found 
within this category include: Performance evaluations; educational, 
employment, medical and military histories; employee benefit 
applications, forms and claims; travel and relocation claims; locator 
and emergency contact information; dependent and beneficiary 
information; physical and qualification descriptions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    General authority--12 U.S.C. 1, 481, 482, and 5 U.S.C. 301. 
Specific authority is derived from a number of laws, regulations and 
Executive Orders.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record in this system may be disclosed as a routine use to: (1) 
The Office of Personnel Management (OPM) for the purpose of complying 
with regulations issued by the OPM; (2) the Veterans Administration 
(VA) for the purposes of determining veterans preference and pension 
benefits; (3) the Equal Employment Opportunity Commission for the 
purpose of providing minority information and case reports; (4) respond 
to requests from labor organizations for names of employees and 
identifying information; (5) the Department of Labor for the purpose of 
reporting health and safety matters; (6) the General Services 
Administration (GSA) for the purpose of complying with regulations 
issued by GSA; (7) the Merit Systems Protection Board for the purpose 
of providing necessary information relating to employee appeals; (8) 
the Department of Labor to provide information relative to Unemployment 
Compensation and OWCP claims.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders, magnetic media, microfiche, printouts, lists and 
forms.

RETRIEVABILITY:
    Records are retrieved primarily by name (filed alphabetically by 
category of records). Secondary identifiers are used to assure accuracy 
(date of birth, Social Security number or employee identification 
number).

SAFEGUAREDS:
    Records are stored in lockable cabinets, electronic data bases 
requiring security access codes or secure rooms; access is limited to 
officials who have a need for the information; employees are trained to 
make only authorized disclosures. Records maintained with vendors are 
under contractual obligation to maintain confidentiality.

RETENTION AND DISPOSAL:
    Most personnel-type records are retained for thirty (30) days after 
termination, at which time they are transferred to the Federal Records 
Center or destroyed. Some records are retained for varying periods of 
time in accordance with Federal Personnel Manual Regulations.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources, Office of the Comptroller of the 
Currency, 250 E Street, SW, Washington, DC 20219.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
should contact the OCC's Disclosure Officer, Communications, Office of 
the Comptroller of the Currency, 250 E Street, SW, Washington, DC 
20219, Telephone 202-874-4700. Individuals wishing to be notified if 
they are named in the system must provide: (1) The category and type of 
record sought; (2) the location of the OCC office where last employed; 
and (3) attestation to their identity and at least two items of 
secondary identification.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    The information contained in these records was provided or verified 
by the subject of the record, employers, co-workers, friends, neighbors 
and associates listed as references, financial and educational 
institutions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/COMPTROLLER .500

SYSTEM NAME:
    Chief Counsel's Management Information System--Treasury/
Comptroller.

SYSTEM LOCATION:
    Office of the Comptroller of the Currency (OCC), Chief Counsel, 250 
E Street, SW, Washington, DC 20219. Supporting records and materials 
are maintained by components of the OCC's Law Department, including the 
legal staffs located in the following six district offices.
    (1) Northeastern District: New York District Office, 1114 Avenue of 
the Americas, Suite 3900, New York, NY 10036.
    (2) Southeastern District: Atlanta District Office, Marquis One 
Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303.
    (3) Central District: Chicago District Office, One Financial Place, 
Suite 2700, 44 South La Salle Street, Chicago, IL 60605.
    (4) Midwestern District: Kansas City District Office, 2345 Grand 
Boulevard, Suite 700, Kansas City, MO 64108-2683.
    (5) Southwestern District: Dallas District Office, 1600 Lincoln 
Plaza, 500 North Akard, Dallas, TX 75201-3394.
    (6) Western District: San Francisco District Office, 50 Fremont 
Street, Suite 3900, San Francisco, CA 94105.

Categories of individuals covered by the system:
    Persons who: (1) Have requested information or action from OCC's 
Law Department, (2) have initiated administrative or judicial actions 
against the OCC and/or officials or

[[Page 69764]]

employees of the OCC in their capacity as such; (3) persons against 
whom the OCC has filed, or may file, administrative or judicial 
actions; and (4) persons referenced in documents received by the Law 
Department in the course of the OCC's bank supervisory functions.

Categories of records in the system:
    Records maintained electronically in this system relate to work 
assignments received by the OCC's Law Department and may include, as 
appropriate, the name and organization of the individual requesting 
information or action, the name and organization of the individual who 
is the subject of such a request, the staff attorney assigned to a 
request, and a description of the assignment and its nature. Supporting 
records include the written correspondence received from the requesters 
and related materials.

Authority for maintenance of the system:
    12 U.S.C. 1, 12 U.S.C. 481, 5 U.S.C. 301.

Purpose(s):
    The records maintained in this system relate to work assignments 
made to members of the OCC's legal staff. These matters relate to the 
OCC's status as an agency responsible for the chartering and 
supervision of national banks and the interpretation and enforcement of 
those laws, regulations, and rules applicable to these institutions and 
their directors, officers, and employees.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    The information contained in these records may also be subject to 
the following uses: (1) The disclosure of pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) the 
disclosure of information to a Federal, State, or local agency, 
maintaining, civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) the 
disclosure of information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; and (4) the provision of 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records comprising this system are stored electronically. 
Supporting records or materials are maintained in file folders and 
cabinets.

Retrievability:
    Records are indexed on a variety of data elements, including a 
correspondent's name and organization, the assigned attorney, the 
nature of an assignment, the dates of the correspondence and its 
receipt by the OCC, and the date of the assignment's completion.

Safeguards:
    The electronic data base is accessible to only authorized personnel 
having assigned identification codes and passwords. With respect to 
supporting records and materials, employees are trained to make 
disclosures of such information to only those individuals who have a 
need for the information.

Retention and disposal:
    Electronic records are maintained indefinitely. Supporting records 
and materials are retained in accordance with the OCC's records 
management policies.

System manager(s) and address:
    Chief Counsel, Office of the Comptroller of the Currency, 250 E 
Street, SW, Washington, DC 20219.

Notification procedure:
    The system contains records which are exempt under 5 U.S.C. 
552a(j)(2) or 552a(k)(2). Requests relating to records not subject to 
these exemptions should be sent to the Disclosure Officer, 
Communications, Office of the Comptroller of the Currency, 250 E 
Street, SW, Washington, DC 20219, telephone 202-874-4700. Individuals 
wishing to be notified if they are named in the system may be required 
to attest to their identity and/or submit data substantiating such 
identity.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Materials received by the Law Department from various sources, 
including, inter alia, correspondence or requests received from members 
of the public, national banks and their affiliated organizations or 
directors, officers, employees or agents, other Federal agencies, state 
and local agencies, and OCC personnel.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3)(4), (d)(1)(2)(3)(4), 
(e)(1)(2)(3)(4), (G), (H), and (I), (e)(5) and (8), (f), and (g) of the 
Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2).
BILLING CODE: 4820-02-P

U.S. Customs Service

TREASURY/CS-001

System name:
    Acceptable Level of Competence, Negative Determination--Treasury/
Customs.

System location:
    Located in Customs Headquarters Offices and in each Customs 
Management Center, Port, SAC, and appropriate post of duty.

Categories of individuals covered by the system:
    Any employee of U.S. Customs Service, who receives a negative 
determination regarding acceptable level of competence.

Categories of records in the system:
    Employee's name, social security number, position description, 
grade, and correspondence containing specific reasons for negative 
determination.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or

[[Page 69765]]

other pertinent information, which has requested information relevant 
to or necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (5) provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114; (6) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in file folders and stored in locked file 
cabinets.

Retrievability:
    The records are filed by the individual's name.

Safeguards:
    Stored in locked cabinets.

Retention and disposal:
    Records are retained until the employee leaves the Customs Service.

System manager(s) and address:
    Director, Labor and Employee Relations Division, Office of Human 
Resources, Customs Headquarters, or Labor and Employee Relations 
Office, Customs Management Center Headquarters, or appropriate 
managerial official in employee's, SAC, port or post of duty offices.

Notification procedure:
    Correspondence with systems manager.

Record access procedures:
    Correspondence with systems manager.

Contesting record procedures:
    Correspondence with systems manager.

Record source categories:
    Information is furnished by the employee, employee's supervisor and 
the Merit Systems Protection Board.

Exemptions claimed for the system:
    None.
TREASURY/CS .002

System name:
    Accident Reports--Treasury/Customs.

System location:
    Field Mission Support, U. S. Customs Service, 555 Battery Street, 
Rm. 326, San Francisco, CA 94111.

Categories of individuals covered by the system:
    Any employee who has had an accident on Government property or in 
an official vehicle since 1973.

Categories of records in the system:
    Standard Government forms dealing with accidents and personal 
injuries.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended. Executive Order 11807 and section 19 of Occupational Health & 
Safety Act of 1970; 5 U.S.C. 8101-8150, 8191-8193.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to employee's beneficiary in event of death following the 
accident or injury or to employee's agent in case of disability; (2) 
disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case folder is maintained in an unlocked drawer in 
chronological order by date.

Retrievability:
    Each case is identified by employee name and date of accident.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Logistics Management Division within the Southeast 
Region Headquarters Building. During non-working hours the room in 
which the metal container is located is locked.

Retention and disposal:
    Accident Record files are retained in accordance with the Records 
Disposal Manual.

System manager(s) and address:
    Management Program Technician, Field Mission Support, U. S. Customs 
Service, 555 Battery Street, San Francisco, CA 94111.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information originates with employees who have been injured and/or 
have been involved in accidents during the exercise of their official 
duties. Also included are witness reports and statements, the 
employees' supervisors' statements and doctors' reports.

Exemptions claimed for the system:
    None.
TREASURY/CS .005

System name:
    Accounts Receivable--Treasury/Customs.

[[Page 69766]]

System location:
    Financial Management Division, National Finance Center, U.S. 
Customs Service, 6026 Lakeside Blvd., Indianapolis, IN 46278; U.S. 
Customs Service, Financial Management Division, Increase and Refund 
Section, 6 World Trade Center, New York, NY 10048; Financial Management 
Division, U.S. Customs Service, 423 Canal Street, New Orleans, LA 
70130.

Categories of individuals covered by the system:
    Persons owing money for Customs duties and services and money owed 
to persons for overpayment of excessive duties and services.

Categories of records in the system:
    Correspondence and documentation of telephone calls with debtors 
and creditors or their representatives.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Data is stored in file folders which are contained in an unlocked 
metal file cabinet.

Retrievability:
    The file is retrieved by the name of the individual which is kept 
in alphabetical order within the work area of the Collection Section.

Safeguards:
    The files are located within an office that is locked during non-
working hours. The building is guarded by uniformed security police and 
only authorized persons are permitted entry to the building.

Retention and disposal:
    The file is retained until collection or refund is effected and two 
(2) years thereafter, then destroyed.

System manager(s) and address:
    Director, Customs Management Center, U.S. Customs Service, 6 World 
Trade Center, New York, NY 10048; Financial Management Division, U.S. 
Customs Service, Gulf Customs Management Center, 423 Canal Street, New 
Orleans, LA 70130.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in the system is obtained from data gathered from 
the automated billing system and ports of entry.

Exemptions claimed for the system:
    None.
TREASURY/CS .009

System name:
    Acting Customs Inspector (Excepted)--Treasury/Customs.

System location:
    Director, East Texas Customs Management Center, 2323 South Shepard 
St., Suite 1200, Houston, TX 77019; Office of the Port Director, San 
Diego, CA; Offices of the Port Directors, San Ysidro, CA; Calexico, CA; 
Tecate, CA; Andrade, CA; San Diego Barge Office; U.S. Customhouse, PO 
Box 111, Port Director's Office, St. Albans, VT 05478.

Categories of individuals covered by the system:
    Employees or members of other Federal agencies who are designated 
by the Port Directors as Customs Inspectors (Excepted).

Categories of records in the system:
    System has name, social security number, rank or grade and duty 
station of the individual.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    CF 55 forms kept in manila folders in file cabinet.

Retrievability:
    Filed alphabetically.

Safeguards:
    During non-working hours the offices and/or buildings in which 
records are located are locked.

Retention and disposal:
    Until individual transfers or designation is canceled. Form is then 
destroyed.

System manager(s) and address:
    Director, East Texas Customs Management Center, 2323 South Shepard 
St., Suite 1200, Houston, TX 77019; Port Directors within the San Diego 
Customs District (see appendix A.); Port Director, U.S. Customs 
Service, St. Albans, VT 05478, Port Director, 1, LaPontilla St. PO Box 
2112, San Juan, PR 00901.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information is supplied by the individual and his or her agency.

Exemptions claimed for the system:
    None.
TREASURY/CS .021

System name:
    Arrest/Seizure/Search Report and Notice of Penalty File-Treasury/
Customs.

System location:
    Port Director, United States Customs Service, PO Box 1641, 
Honolulu, HI 96806.

Categories of individuals covered by the system:
    Persons who are suspected of attempting to smuggle, or have 
smuggled, merchandise or contraband into the United States; individuals 
who have undervalued merchandise upon entry into the United States; 
vessels and aircraft which have been found to be in violation of 
Customs laws.

Categories of records in the system:
    Names of individuals, vessels, aircraft; identifying factors; 
nature of

[[Page 69767]]

violation or suspected violation; circumstances surrounding violation 
or suspected violation; date and place of violation or suspected 
violation; and on-site disposition actions.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each report is assigned a case number and filed accordingly in a 
locked, metal file located in the Office of Investigations.

Retrievability:
    Each report is identified in a manual alphabetical card file by the 
name of the individual, vessel or aircraft.

Safeguards:
    In addition to being stored in a locked metal cabinet, these 
records are located in a locked room, the keys of which are controlled 
and issued only to authorized personnel.

Retention and disposal:
    These records are retained for one year (1) or until action has 
been completed.

System manager(s) and address:
    Office of Investigations, U.S. Customs Service, Post Office Box 
1641, Honolulu, HI 96806.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources may not need to be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I) and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .022

System name:
    Attorney Case File--Treasury/Customs.

System location:
    The Chief Counsel, U.S. Customs Service Headquarters, 1300 
Pennsylvania Avenue, NW., Washington, DC 20229; Office of the Associate 
Chief Counsel of each Region (for addresses see ``Customs Management 
Center Directors'' section, appendix A). Assistant Chief Counsel, 
Charleston, SC; Assistant Chief Counsel, San Diego, CA; Assistant Chief 
Counsel, Seattle, WA; Assistant Chief Counsel, 9400 Viscount Drive, 
Suite 102, El Paso, TX 79925; Resident Counsel, U.S. Customs Service 
Academy, Building 67-FLETC, Glynco, GA 31524; Assistant Chief Counsel 
(CIT), U.S. Customs Service, Room 258, 26 Federal Plaza, New York, NY 
10007; Assistant Chief Counsel (NFC), National Logistics Finance 
Center, U.S. Customs Service, PO Box 68914, Indianapolis, IN 46278.

Categories of individuals covered by the system:
    Individuals who are subject of adverse actions, equal employment 
opportunity complaints, unfair labor practice complaints, and 
grievances; individuals who are the subject of Customs license or other 
administrative revocation or suspension proceedings; individuals who 
are the subject of or have requested legal advice from the various 
offices; individuals requesting access to information pursuant to any 
statute, regulation, directive, or policy to disclose such information, 
including individuals who are the subject of a Federal or state 
administrative or judicial subpoena; individuals who have filed or may 
file claims under the various Federal claims acts; individuals who are 
parties in litigation with the United States government or subunits or 
employees or officers thereof, in matters which affect or involve the 
United States Customs Service; individuals who are seeking relief from 
fines and penalties and forfeitures assessed for violations of the law 
and regulations administered by Customs; individuals who have 
outstanding Customs bills submitted for collection; and individuals who 
have challenged contracting decisions of the agency.

Categories of records in the system:
    This system of records consists of a computer database containing 
information designed to allow the system manager to track matters which 
have come into his or her office. The categories of records maintained 
in the file folders which are indexed by computer system are personnel 
actions; administrative revocation or suspension proceedings; intra-
agency or inter-agency memoranda, reports of investigation, and other 
documents relating to the request for legal advice; claims and cases in 
administrative and judicial litigation; requests, information, records, 
documents, internal Customs Service memoranda, or memoranda from other 
agencies and related materials regarding the disclosure of information.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended; 28 U.S.C. 2672, et. seq.; 28 CFR 14.1, et. seq.; 31 CFR 3.1, 
et. seq.; 31 U.S.C. 3701 et. seq.; 31 CFR part 4; 5 U.S.C. 552, 31 CFR 
part 1, Reorganization Plan No. 1 of 1965; Government employee laws 
found in Title 5 of the United States Code; government contracting laws 
found in Titles 31, 40, and 41 of the United States Code; and the 
Customs laws and regulations found in Title 19 of the United States 
Code and Code of Federal Regulations, respectively.

[[Page 69768]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The computerized indices are maintained in computer data base. Each 
file is maintained in a numbered file folder which is filed in an 
unlocked drawer in the responsible attorney's office, a metal file 
cabinet, or a storage room at the local system manager's location.

Retrievability:
    Through the use of the computer located at the local system 
manager's location, each file is retrievable by name, number and title.

Safeguards:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel. During non-working hours the rooms in which the files are 
located are locked. During working hours, the rooms in which the files 
are located are under control of the staff of the local systems 
manager.

Retention and disposal:
    The file folders are retained in accordance with the Federal 
Records Retention Manual.

System manager(s) and address:
    See systems location above.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates from the 
subject individual, U.S. Customs employees, Reports of Investigation, 
Customs penalty case files, other government agencies, parties involved 
in administrative and judicial litigation, administrative proceedings 
regarding disciplinary action taken against Customs Service employees, 
Equal Opportunity complaints, unfair labor practice complaints, parties 
involved in administrative revocation or suspension proceedings, 
individuals or employees requesting legal advice, and from the parties 
requesting disclosure of information.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .030

System name:
    Bankrupt Parties-in-Interest--Treasury/Customs.

System location:
    U.S. Customs Service, Director, National Finance Center, PO Box 
68907, Indianapolis, Indiana 46268

Categories of individuals covered by the system:
    Individuals indebted to U.S. Customs.

Categories of records in the system:
    Listed by name, address, port of service, bill number, and dollar 
amount of delinquent receivables.

Authority for maintenance of the system:
    Pub. L. 89-508, the ``Federal Claims Collection Act of 1966;'' 5 
U.S.C. 301; Treasury Department Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Cases are maintained in file folders at work site.

Retrievability:
    Alphabetical order by name.

Safeguards:
    These cases are placed in locked cabinets during non-working hours. 
The building is guarded by uniformed security police.

Retention and disposal:
    As satisfaction is received, cases are closed. Records are 
maintained per Records Control Manual FIS-4 No. 124.

[[Page 69769]]

System manager(s) and address:
    Director, U.S. Customs, National Finance Center, 6026 Lakeside 
Boulevard, Indianapolis, IN 46268.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The source of information is obtained from individuals, bankruptcy 
courts, Customhouse brokers, and sureties.

Exemptions claimed for the system:
    None.
TREASURY/CS .031

System name:
    Bills Issued Files--Treasury/Customs.

System location:
    Director, U.S. Customs, National Finance Center, P.O. Box 68907.

Categories of individuals covered by the system:
    Individuals to whom bills have been issued.

Categories of records in the system:
    Correspondence received from or sent to individuals in relation to 
bills issued by the United States Customs Service.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Individual alphabetical file folders in file cabinet.

Retrievability:
    Access by name of individual.

Safeguards:
    The file cabinet is maintained in the offices of the Director, 
National Finance Center. During non-working hours the room/building in 
which the file is located is locked. Access is limited to authorized 
personnel.

Retention and disposal:
    Correspondence is maintained for a period of three (3) years then 
destroyed.

System manager(s) and address:
    Director, U.S. Customs, National Finance Center, PO. Box 68907, 
Indianapolis, Indiana 46268.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information consists of copies of letters or memoranda issued 
to or received from individuals. Records of phone calls and copies of 
documents related to the individual's transaction.

Exemptions claimed for the system:
    None.
TREASURY/CS .032

System name:
    Biographical Files (Headquarters)--Treasury/Customs.

System location:
    Public Information Division, U.S. Customs Service Headquarters, 
1300 Pennsylvania Avenue, NW, Washington, DC 20229, and the Customs 
Management Center Public Information offices located at the addresses 
listed in Customs appendix A.

Categories of individuals covered by the system:
    General biographical records are maintained on all Customs 
employees for news release and public information purposes.

Categories of records in the system:
    General biographical information including home address, date and 
place of birth, educational background, work experience, honors and 
awards, hobbies, and other information.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Information is maintained in file cabinets in the Public 
Information Division at Customs Headquarters.

Retrievability:
    File folders are identified by the name of the person and are filed 
in alphabetical order.

Safeguards:
    The office in which the records are located is locked during non-
working hours and the building is guarded by uniformed guards.

Retention and disposal:
    Files are retained during the individual's tenure as an employee of 
the Customs Service, after which the files are destroyed.

System manager(s) and address:
    Director, Public Information Division, U.S. Customs Service 
Headquarters, 1300 Pennsylvania Avenue, NW, Washington, DC 20229.

[[Page 69770]]

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The individual involved, Customs personnel officers and co-workers.

Exemptions claimed for the system:
    None.
TREASURY/CS .040

System name:
    Carrier File--Treasury/Customs.

System location:
    Located in the Office of the Area Port Director, Terminal Island, 
San Pedro, CA; Office of the Port Director, San Diego, CA; Office of 
the Port Director, Los Angeles International Airport, Los Angeles, CA; 
Office of the Port Director, Terrace and International Streets, 
Nogales, AZ 85621; San Ysidro, CA; Tecate, CA; Calexico, CA; Andrade, 
CA; San Diego Barge Office.

Categories of individuals covered by the system:
    Officers or owners, employees, associates of Customs Bonded 
Carriers.

Categories of records in the system:
    Name, date of birth, social security number, place of birth and 
other information relating to Officers, Associates, employees, etc., of 
Bonded Carriers.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended, and the Customs Regulations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Manila folder in file cabinet.

Retrievability:
    Filed by name of company or individual.

Safeguards:
    Building locked during non-working hours.

Retention and disposal:
    Records retained until obsolete, then destroyed by burning.

System manager(s) and address:
    Customs Management Center Director and Service Port Directors, 
within the San Diego Customs District; Area Port Director, Terminal 
Island, San Pedro, CA; Area Port Director, Los Angeles International 
Airport; and Port Director, U.S. Customhouse, Nogales, AZ 85621. (See 
Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Customs Bonded Carriers' employees and correspondence.

Exemptions claimed for the system:
    None.
TREASURY/CS .041

System name:
    Cartmen or Lightermen--Treasury/Customs.

System location:
    Customs ports and Customs Management Centers. (See Customs appendix 
A.)

Categories of individuals covered by the system:
    Individuals and firms who have applied for or hold a license as a 
bonded cartman or lighterman and individuals employed by cartman or 
lightermen.

Categories of records in the system:
    Internal Customs Service memoranda and related materials regarding 
applications for licenses and identification cards, reports of 
investigations for approving these licenses and identification cards 
and card files showing outstanding identification cards and their 
location. Files also include fingerprint cards.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and the information in these records may be used to: 
(1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

[[Page 69771]]

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The information in this system is contained in a metal file cabinet 
in the office maintaining the system, or on magnetic disc.

Retrievability:
    Each case file is identified in a manual alphabetical card file by 
the name of the licensed cartman or lighterman and in the alphabetical 
file folder by the name of the licensed cartman or lighterman. Each 
employee's record is filed in a manual alphabetical card file cross-
referenced with company names.

Safeguards:
    The file is placed in a metal file cabinet at the work site. At 
locations where work is not performed on a 24-hour basis the work area 
is locked and only authorized persons are permitted in the building.

Retention and disposal:
    Files are reviewed at least once a year at which time canceled I.D. 
cards may be removed. Closed CF 3078's may also be removed, but 
normally are held for approximately three years in case a new 
application is received from the same company or transferred to another 
company after a new investigation.

System manager(s) and address:
    Area Port Directors and Customs Management Center Directors. (See 
Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources may not need to be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1),  (e)(4)(G),  (H) and  (I),  and  (f)  of the  
Privacy  Act  pursuant  to  5  U.S.C. 552a (k)(2).
TREASURY/CS .042

System name:
    Case and Complaint File--Treasury/Customs.

System location:
    Office of Associate Chief Counsel (Chicago), U.S. Customs Service, 
610 S. Canal St., 7th floor, Chicago, IL 60607.

Categories of individuals covered by the system:
    Any individual initiating a court case or against whom a court case 
is brought; any individual involved in a personnel action, either 
initiating a grievance, discrimination complaint, or unfair labor 
practice complaint against the U.S. Customs Service or against whom a 
disciplinary or other adverse action is initiated; claimants or 
potential claimants under the Federal Tort Claim Act; individuals 
involved in accidents with U.S. Customs Service employees; U.S. Customs 
Service employees involved in accidents; persons seeking relief from 
fines, penalties and forfeitures and restoration of proceeds from the 
sale of seized and forfeited property; requesters under the Freedom of 
Information Act.

Categories of records in the system:
    The System contains the individual's name, the type of case, the 
uniform filing guide number, the Associate Chief Counsel's office file 
number, by whom the matter was referred, the district where the action 
originated, if applicable.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (2) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Each alphabetical card is inserted in a metal file drawer.

Retrievability:
    Each card is identified alphabetically by the individual's name 
described in Category of Individual and the filing is alphabetically 
used by last name.

Safeguards:
    The metal filing drawer containing the alphabetical cards described 
above is maintained within the area assigned to the Office of Associate 
Chief Counsel (Chicago), U.S. Customs Service, 610 S. Canal St., 7th 
floor, Chicago, IL 60607. During non-working hours, the room in which 
the metal filing drawer is located is locked and access to the building 
is controlled at all times by uniformed guards with a check-in system 
for employees. Only employees of the Associate Chief Counsel's Office 
and authorized building personnel have keys to the building.

Retention and disposal:
    These files are retained until there is no longer space available 
for them within the metal filing drawer at which time the oldest cards 
for closed files will be transferred to the storage area within the 
confines of the office. The storage area is a large area containing 
cardboard boxes and metal storage cabinets, unable to be locked.

System manager(s) and address:
    Associate Chief Counsel (Chicago), U.S. Customs Service, 610 S. 
Canal St., 7th floor, Chicago, IL 60607.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained on these cards originates with the 
initiation of any action by an individual which is channeled through 
the Assistant Chief Counsel's Office. Additional information is 
identifying information for locating the particular case file relating 
to the court case, personnel action, tort claim, relief petition, or 
request under the Freedom of Information Act.

Exemptions claimed for the system:
    None.
TREASURY/CS .043

System name:
    Case Files (Associate Chief Counsel--Gulf Customs Management 
Center)--Treasury/Customs.

System location:
    The system is located at 423 Canal Street, New Orleans, LA 70130; 
Associate Chief Counsel--Gulf Customs Management Center, United States 
Customs Service.

[[Page 69772]]

Categories of individuals covered by the system:
    (1) The first category of individuals on whom records are 
maintained in the system includes employees who have filed adverse 
actions, equal employment opportunity complaints, and grievances within 
the Gulf Region; employees who have filed tort claims under the 
Military Personnel and Civilian Employees Act; employees of the 
Associate Chief Counsel's staff with regard to travel, training, 
evaluations, and other related personnel records; and applications for 
employment submitted to the Office of the Associate Chief Counsel by 
prospective employees. (2) The second category of individuals on whom 
records are maintained in the system includes those individuals not 
employed by the agency who have filed equal employment opportunity 
complaints; tort claims under the Federal Tort Claims Act; tort claims 
filed under the Small Claims Act; individuals who have outstanding 
Customs bills submitted for collection; individuals, corporations, 
partnerships, and proprietorships who have filed supplemental petitions 
on fines, penalties, and forfeitures within the Gulf Region; files 
relating to individuals, corporations, partnerships, and 
proprietorships upon whom criminal case reports are prepared pending 
litigation and prosecution for violation of 19 U.S.C. 1305, 18 U.S.C. 
542, 18 U.S.C. 545, 18 U.S.C. 549, 18 U.S.C. 1001, 18 U.S.C. 496, and 
18 U.S.C. 371; on individuals, corporations, partnerships, and 
proprietorships who have filed supplemental petitions submitted in 
civil and technical violations for 19 U.S.C. 1592, 19 U.S.C. 1453, 19 
U.S.C. 1448, 19 U.S.C. 1584, irregular deliveries, shortages and 
overages; and miscellaneous civil and technical violations.

Categories of records in the system:
    The categories of records maintained in the system are personnel 
actions; tort claims; collection efforts; supplemental petitions for 
fines, penalties, and forfeitures cases in the Gulf Region; criminal 
case reports for pending litigation and prosecution of cases in the 
Gulf Region; supplemental petitions for civil and technical violations 
committed within the Gulf Region; and employment applications for 
positions in the Office of the Associate Chief Counsel, Gulf Region.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the Bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The records are currently maintained in alphabetical file folders 
which are filed in two steel filing cabinets in the Office of the 
Assistant Chief Counsel (New Orleans), and they are maintained under 
lock and key outside the ordinary business hours.

Retrievability:
    Records maintained by the Office of the Assistant Chief Counsel 
(New Orleans), are retrievable by identifying the character of the 
record (i.e., adverse action, grievance, tort claim, criminal case), 
then by comparable statute or regulation, and then alphabetically by 
name and identifier. In addition, each case file is similarly 
identified on the alphabetical file folder within the steel filing 
cabinet.

Safeguards:
    The steel filing cabinets described above are maintained within the 
area assigned to the Office of the Assistant Chief Counsel (New 
Orleans), 423 Canal Street, New Orleans, LA 70130. During non-working 
hours the room in which the locked steel cabinets are located is 
locked, and access to the building is controlled at all times by 
uniformed guards. The policies and practices of the Office of the 
Assistant Chief Counsel regarding access controls are that only members 
of the staff of the Office of the Assistant Chief Counsel have access 
to the records maintained by the office.

Retention and disposal:
    Individual records are placed into a file of closed cases by 
category as stated above, and within each category by name. The oldest 
closed cases are forwarded to the Federal Records Center in accordance 
with the Treasury Records Control Manual.

System manager(s) and address:
    The agency official responsible for the system of records 
maintained by the Office of the Assistant Chief Counsel is the 
Assistant Chief Counsel (New Orleans), 423 Canal Street, New Orleans, 
LA 70130.

Notification procedure:
    See appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The categories of sources of records in this system are the 
individual himself and files compiled by the United States Customs 
Service by using employers, other government agency resources, 
financial institutions, educational institutions attended, and previous 
employers. Additional information in these files is also derived from 
reports of investigation regarding the enforcement of civil or criminal 
statutes, administrative proceedings regarding disciplinary action 
taken against Customs Service employees, equal opportunity complaints, 
investigations of tort claims, the processing of interoffice memoranda 
information requested under the Freedom of Information Act, and the 
investigation regarding the collection of debts due the Government.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the

[[Page 69773]]

Privacy Act pursuant to 5 U.S.C. 552a(k)(2).
TREASURY/CS .044

System name:
    Certificates of Clearance--Treasury/Customs.

System location:
    North Atlantic Customs Management Center, 10 Causeway Street, 
Boston, MA 02222.

Categories of individuals covered by the system:
    All employees of the North Atlantic Region, Boston, MA, who have 
transferred, retired or resigned.

Categories of records in the system:
    Documented detailed information on an ``in-house'' prepared form 
indicating that the employee has returned all Government property in 
his/her personal possession and that the employee has cleared all debts 
owing to Customs such as unearned uniform allowances and travel 
advances.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Data is stored in file folders by Port and name of employee in a 
metal file cabinet in the work area of the Payment Section.

Retrievability:
    The file is retrievable by Port and name of employee.

Safeguards:
    The file is located within an office that is locked during non-
working hours. The building is guarded by uniformed security police and 
only authorized persons are permitted entry to the building.

Retention and disposal:
    The files are kept for 10 years and then destroyed.

System manager(s) and address:
    Director, North Atlantic Customs Management Center, 10 Causeway 
Street, Boston, MA 02222.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in the system originates at the District 
where the individual is employed.

Exemptions claimed for the system:
    None.
TREASURY/CS .045

System name:
    Claims Act File-Treasury/Customs.

System location:
    Office of the Associate Chief Counsel (Los Angeles), U.S. Customs 
Service, One World Trade Center, Suite 741, P.O. Box 32709, Long Beach, 
CA 90832.

Categories of individuals covered by the system:
    Current or former Customs employees who have filed, or may file 
claims under the Military Personnel and Civilian Employees' Claim Act 
of 1964 for damage to or loss of personal property incident to their 
service.

Categories of records in the system:
    Documents relating to the administrative handling of the claim and 
documents submitted by the claimant in support of the claim.

Authority for maintenance of the system:
    31 U.S.C. 240-243; 31 CFR part 4; Treasury Department 
Administrative Circular No. 131, August 19, 1965.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted numerically in a file folder which is 
filed in an unlocked drawer within a metal container.

Retrievability:
    Each case file is identified numerically in the file folder within 
the metal container by the name of the person who has filed or may file 
a claim.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Office of the Associate Chief Counsel within the New 
Federal Building. During non-working hours the room in which the metal 
container is located is locked, and access to the building is 
controlled at all times by uniformed guards.

Retention and disposal:
    These files are retained indefinitely or until there is no longer 
any space available for them within the metal container, at which time 
the oldest closed files are transferred to the Federal Records Center.

System manager(s) and address:
    Associate Chief Counsel (Los Angeles), U.S. Customs Service, One 
World Trade Center, Suite 741, P.O. Box 32709, Long Beach, CA 90832.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates with a Treasury 
Department Form No. 3079, Civilian Employee Claim For Loss or Damage to 
Personal Property, which is completed and filed with the Customs 
Service by the claimant. Additional information contained in these 
files may be separately provided by the claimant or by the claimant's 
supervisor. Where a claim is not filed, the information is limited to 
the investigative reports of damage to or loss of personal property of 
a Customs employee.

Exemptions claimed for the system:
    None.
TREASURY/CS .046

System name:
    Claims Case File-Treasury/Customs.

System location:
    Assistant Chief Counsel (Boston), 10 Causeway Street, Boston, MA 
02222;

[[Page 69774]]

Office of the Assistant Chief Counsel (San Francisco), 555 Battery 
Street, San Francisco, CA 94111; Office of the Associate Chief Counsel 
(Houston), U.S. Customs Service, 2323 South Shepard St., Suite 1246, 
Houston, TX 77019.

Categories of individuals covered by the system:
    Parties who have filed claims for damage or injury against the 
Government, or against whom the Government has a claim for damage or 
injury in matters which affect or involve the U.S. Customs Service; 
private individuals or Government employees who are involved in the 
incident which gave rise to the claim.

Categories of records in the system:
    Reports relative to the circumstances of the claim (including 
accident reports provided by Customs personnel, agents' investigative 
reports, correspondence between Customs and the claimant or his 
representative); reports relative to an individual's ability to pay a 
claim for damages.

Authority for maintenance of the system:
    28 U.S.C. 2672 et seq.; 28 CFR part 14; 31 CFR part 3; 5 U.S.C. 
301; Reorganization Plan No. 1 of 1950; Treasury Department Order No. 
165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Records maintained in file folders.

Retrievability:
    Records indexed by name of individual making a claim or against 
whom a claim is made, cross-referenced file with name of Government 
employee, if any, involved.

Safeguards:
    Open case files maintained in file cabinets with access by 
Assistant Chief Counsel and his staff only; closed case files 
maintained in locked cabinet with keys retained by Assistant Chief 
Counsel and staff only.

Retention and disposal:
    Retained until there is no longer any space available within metal 
cabinets, at which time the oldest files are transferred to the Federal 
Records Center.

System manager(s) and address:
    Assistant Chief Counsel (Boston), 10 Causeway Street, Boston, MA 
02222; Office of the Assistant Chief Counsel (San Francisco), 555 
Battery Street, San Francisco, CA 94111; Office of the Associate Chief 
Counsel (Houston), U.S. Customs Service, 2323 South Shepard St., Suite 
1246, Houston, TX 77019.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files is received from U.S. 
Customs employees, reports of investigation, credit checks, private 
individuals involved in the claims, other Government agencies and other 
individuals with pertinent information.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .050

System name:
    Community Leader Survey-Treasury/Customs.

System location:
    Equal Employment Opportunity Officer, U.S. Customs Service, East 
Texas Customs Management Center, 2323 South Shepard St., Suite 1200, 
Houston, TX 77019.

Categories of individuals covered by the system:
    The names, titles, and organization of persons who may be construed 
to be occupying a community leadership role and who may be in a 
position to furnish information or have some influence in regard to the 
equal employment opportunity program area.

Categories of records in the system:
    These records consist of a card index of the names, titles, and 
organization of community leaders.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    An alphabetical card listing filed in a metal file cabinet.

Retrievability:
    Listed and filed alphabetically.

Safeguards:
    The metal file cabinet described above is maintained within the 
area assigned to the Equal Employment Opportunity Officer. During non-
working hours this office area is locked and access to the building is 
controlled at all times by uniformed guards.

Retention and disposal:
    To be useful, this information file must be kept current. Non-
current files will be destroyed locally.

[[Page 69775]]

System manager(s) and address:
    Equal Employment Opportunity Officer, U.S. Customs Service, East 
Texas Customs Management Center, 2323 South Shepard St., Suite 1200, 
Houston, TX 77019.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information included in these files is developed from local 
agencies (city, county, state, and Federal) and from local civic 
organizations.

Exemptions claimed for the system:
    None.
TREASURY/CS .053

System name:
    Confidential Source Identification File--Treasury/Customs.

System location:
    Components of this system are located in the Office of 
Investigations, U.S. Customs Service Headquarters, and the Office of 
Internal Affairs, U.S. Customs Service Headquarters, 1300 Pennsylvania 
Avenue, NW., Washington, DC 20229.

Categories of individuals covered by the system:
    Individuals (sources) supplying confidential information to the 
U.S. Customs Service, Office of Investigations and Office of Internal 
Affairs.

Categories of records in the system:
    This system contains some or all of the following information: Name 
(actual or assumed), source (identifying) number, date number assigned, 
address, citizenship, occupational information, date and place of 
birth, physical description, photograph, miscellaneous identifying 
number such as social security number, driver's license number, FBI 
number, passport number, Customs Form 4621 documenting information 
received from confidential source, amount and date of monetary payment 
made to source for information supplied, criminal record, copy of 
driver's license, and copy of alien registration card.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended; 19 U.S.C. 1619; and 18 U.S.C. Chapter 27.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures are not made outside the Department.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are kept in locked cabinets. Access during working hours is 
limited to authorized personnel.

Retrievability:
    Office of Investigations and Office of Internal Affairs--The name 
of each source is filed in both alphabetical order and by location of 
the submitting office.

Safeguards:
    In addition to being stored in secure metal cabinets with 
government approved locks, the files are located in closely watched 
rooms of the Office of Investigations and the Office of Internal 
Affairs. Personnel maintaining the files are selected for their 
reliability, among other qualities, and afforded access only after 
having been cleared by a full field investigation. During non-working 
hours the rooms in which the records are located are locked and access 
to the building is controlled by uniformed security guards.

Retention and disposal:
    The Office of Investigations destroys a file when it no longer has 
any utility by either shredding or burning; the Office of Internal 
Affairs reviews files annually for relevance and necessity, and when a 
file no longer has any utility, it is destroyed either by shredding or 
burning.

System manager(s) and address:
    Assistant Commissioner, Office of Investigations, U.S. Customs 
Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 
20229, for those components of the system maintained by the Office of 
Investigations; Director, Office of Internal Affairs, (Integrity 
Management), U.S. Customs Service Headquarters, 1300 Pennsylvania 
Avenue, NW., Washington, DC 20229, and for those components of the 
system maintained by the Office of Internal Affairs.

Notification procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)

Record access procedures:
    This system of records may not be accessed under the Privacy Act 
for the purpose of inspection.

Contesting record procedures:
    Since this system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual and those records, if any, cannot be inspected, the system 
may not be accessed under the Privacy Act for the purpose of contesting 
the content of the record.

Record source categories:
    This system contains investigatory material compiled for law 
enforcement purposes whose sources need not be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4) (G), (H) and 
(I), (5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 
552a (j)(2) and (k)(2).
TREASURY/CS .054

System name:
    Confidential Statements of Employment and Financial Interests-
Treasury/Customs.

System location:
    Located in each Assistant Commissioner Office, Headquarters, and 
Customs Management Centers.

Categories of individuals covered by the system:
    Covered individuals to be determined by agency, in accordance with 
5 CFR part 2634.

Categories of records in the system:
    Form OGE-450 Executive Branch Confidential Financial Disclosure 
Report.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or

[[Page 69776]]

regulation; (2) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (3) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in file folders.

Retrievability:
    Records are indexed by name.

Safeguards:
    Records are maintained in locked safe.

Retention and disposal:
    Maintained for 6 years for any covered position. Records are 
destroyed two (2) years after the employee leaves the position, or two 
(2) years after leaving the agency, whichever is earlier.

System managers and address:
    Assistant Commissioner (Internal Affairs) and Directors, Customs 
Management Centers.

Notification procedure:
    Write to systems manager.

Record access procedures:
    Write to systems manager.

Contesting record procedures:
    Write to systems manager.

Record source categories:
    Individuals required to submit Form OGE-450.

Exemptions claimed for the system:
    None.
TREASURY/CS .056

System name:
    Congressional and Public Correspondence File--Treasury/Customs.

System location:
    Office of Field Operations (Administrative Staff), U.S. Customs 
Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229.

Categories of individuals covered by the system:
    Those persons sending letters of inquiry or complaint concerning 
Customs activities and procedures.

Categories of records in the system:
    Incoming correspondence, the agency's reply, and related materials.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Correspondence records are maintained in file folders and on a 
computer system.

Retrievability:
    Correspondence records are identified by the name of the person 
making inquiry or complaint. They are retrievable by name.

Safeguards:
    Access to the records is granted only to authorized Customs 
personnel. During non-working hours the room in which the records are 
located is locked and access to the building is controlled by uniformed 
security police.

Retention and disposal:
    The records are maintained from two to five years and then 
destroyed or retired to the Federal Records Center as appropriate.

System manager(s) and address:
    Director, Workforce Effectiveness and Development Staff, U.S. 
Customs Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Correspondence and related records and materials.

Exemptions claimed for the system:
    None.
TREASURY/CS .057

System name:
    Container Station Operator Files--Treasury/Customs.

System location:
    Office of Process Owner, Passenger Operations Div., Office of Field 
Operations., U.S. Customs, 1300 Pennsylvania Avenue, NW, Washington, DC 
20229; Director, Mid-America Customs Management Center, Chicago, IL 
(see Customs appendix A).

Categories of individuals covered by the system:
    Present and past container station operators and employees that 
require an investigation and related information.

Categories of records in the system:
    Report of investigations, application and approval or denial of 
bond to act as container station operator and other Customs Service 
memoranda. Names, addresses, social security numbers, and dates and 
places of birth of persons employed.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended; Customs Regulations, Part 19.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security

[[Page 69777]]

clearance, license, contract, grant, or other benefit; (3) disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to the news 
media in accordance with guidelines contained in 28 CFR 50.2 which 
relate to an agency's functions relating to civil and criminal 
proceedings; (5) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in file folders and stored in file cabinets 
in each Port Director's office within the Mid-America Customs 
Management Center, Chicago, IL.

Retrievability:
    Each file is identified by the name of the container station 
operator.

Safeguards:
    The file cabinets are maintained within the area assigned to the 
Port Director. During non-working hours, the room and/or building in 
which the file cabinet is located is locked.

Retention and disposal:
    These files are disposed of in accordance with the Treasury Records 
Control Manual. Employee name data retained for period of employment 
with container station operator.

System manager(s) and address:
    Process Owner, Office of Field Operations, U.S. Customs, 1300 
Pennsylvania Avenue, NW, Washington, DC 20229; Director, each Port 
within the Mid-America Customs Management Center, Chicago, IL. (See 
Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this file originates from the individual 
applicant for container station operator bond, from reports of 
investigation and other Customs memoranda.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .058

System name:
    Cooperating Individual Files--Treasury/Customs.

System location:
    These files are located in field and local Customs Office of 
Investigations Offices within the United States. (See Customs' appendix 
A.)

Categories of individuals covered by the system:
    Persons providing confidential information to the U.S. Customs 
Service Office of Investigations.

Categories of records in the system:
    These records include: assumed names; actual names; code numbers; 
addresses; telephone numbers; physical descriptions; miscellaneous 
identifying numbers such as social security numbers, driver's license 
number, etc., date individual's record was established; amount and date 
of reward paid for information supplied.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures are not made outside the Department.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    All files and indices relating to cooperating individuals are 
stored in metal file cabinets secured with combination locks in a 
government secured building.

Retrievability:
    The name of each cooperating individual is filed in alphabetical 
order by assumed name and by actual name. The indices are maintained in 
the same alphabetical order and are also cross-referenced by the Office 
of Investigations alphanumeric code number. All other identifying data 
is used for verification of identity rather than method of retrieval.

Safeguards:
    In addition to being stored in secure metal cabinets with 
government approved locks, the metal files are kept locked when not in 
use and located in a closely watched room of the Office of 
Investigations. Personnel maintaining the files are selected for their 
reliability among other qualities, and they are afforded access only 
after having been cleared by a full field investigation. The files are 
given the same treatment as material classified as Secret. During duty 
hours, Office of Investigations personnel maintain visual control and 
during off-duty hours the area containing the files is locked.

Retention and disposal:
    Retention periods have been established for records contained in 
the file in accordance with the Treasury Records Control Manual. When a 
file no longer has any utility, it is destroyed either by shredding or 
burning.

System manager(s) and address:
    The Assistant Commissioner (Investigations); the Special Agent in 
Charge in regional SAC Offices; and the Resident Agent in Charge in 
sub-offices of the Special Agent in Charge. (See Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources may not need to be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .061

System name:
    Court Case File--Treasury/Customs.

System location:
    Office of the Associate Chief Counsel, One World Trade Center, 
Suite 741, P.O. Box 32709, Los Angeles, CA 90832; Office of the 
Assistant Chief Counsel, 555 Battery Street, San Francisco, CA 94111; 
Office of the Associate Chief Counsel, Mid-America Customs Management 
Center, 55 E. Monroe Street, Room 1417, Chicago, IL 60603;

[[Page 69778]]

Office of the Assistant Chief Counsel, 1000 Second Avenue, Suite 2200, 
Seattle, Washington 98104.

Categories of individuals covered by the system:
    Persons who are parties in litigation with the United States 
Government or subunits or employees or officers thereof, in matters 
which affect or involve the United States Customs Service.

Categories of records in the system:
    Court documents with exhibits, reports of investigations, internal 
Customs Service memoranda summarizing or relating to the matter in 
controversy and other background information relating to the subject 
matter or origin of the litigation.

Authority for maintenance of the system:
    28 U.S.C. 2676, 19 U.S.C. 1603, 5 U.S.C. 301; E.O. 6166; Treasury 
Department Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted in a numerical file folder which is 
filed in an unlocked drawer within a metal container.

Retrievability:
    Each case file is identified by the name of the person against whom 
the Government has initiated the litigation, or by the name of the 
person who initiated the litigation against the Government.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Office of the Associate Chief Counsel. During non-
working hours the room in which the metal container is located is 
locked, and access to the building is controlled at all times by 
uniformed guards.

Retention and disposal:
    These files are retained until there is no longer any space 
available for them within the metal container, at which time the oldest 
closed files are transferred to the Federal Records Center.

System manager(s) and address:
    Associate Chief Counsel, One World Trade Center, Suite 741, P.O. 
Box 32709, Los Angeles, CA 90832; Assistant Chief Counsel, 555 Battery 
Street, San Francisco, CA 94111; Associate Chief Counsel, Mid-America 
Customs Management Center, 55 E. Monroe Street, Room 1417, Chicago, IL 
60603; Office of the Assistant Chief Counsel, U.S. Customs Service, 
1000 Second Avenue, Suite 2200, Seattle, Washington 98104.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates with a request 
by the Port Director to the appropriate United States Attorney that he 
institutes suitable judicial action to enforce the forfeiture of 
merchandise and vehicles, or the value thereof, which had been imported 
or used in violation of the Customs laws, and upon which final 
administrative action has taken place. Information in this file also 
originates with the filing of a complaint by a private person against 
the Government, and by the filing of a complaint by the Government 
against private persons or former employees to enforce the collection 
of debts due the Government. Information in the files is also derived 
from reports of investigation regarding the enforcement of civil or 
criminal statutes and denial of tort claims.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .064

System name:
    Credit Card File--Treasury/Customs.

System location:
    National Logistics Center, U.S. Customs Service, Fleet and Property 
Management Section, 6026 Lakeside Blvd., Indianapolis, IN 46278.

Categories of individuals covered by the system:
    Headquarters Customs Service employees to whom national gasoline 
credit cards have been issued.

Categories of records in the system:
    Credit card numbers, names, and signatures of employees to whom 
credit cards have been issued, and the date of issuance.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Alphabetically by name or by credit card number.

Retrievability:
    A portion of the index cards are identified by the name of the 
person to whom the credit card was issued in the case of credit cards 
which have been

[[Page 69779]]

permanently assigned to higher level Customs Service officers and such 
index cards are filed alphabetically. The remainder of the index cards 
relate to credit cards which are issued to Customs Service officers or 
employees on a one-transaction basis, and these index cards are filed 
by the applicable credit card number.

Safeguards:
    Index cards are maintained and stored in a secured room with 
limited accessibility. The building is guarded by uniformed security 
police, and only authorized persons are permitted in the building.

Retention and disposal:
    Index cards filed alphabetically by name are filed during the 
period that the officials named thereon are in possession of the credit 
cards, and then these index cards are retained (for audit purposes) 
when the officials are no longer in possession of the credit cards. 
Index cards are filed by office titles and contain receipt signatures.

System manager(s) and address:
    Director, Headquarters Services Division, Office of Logistics 
Management, U.S. Customs Service Headquarters, 1300 Pennsylvania 
Avenue, NW., Washington, DC 20229.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this system is obtained from Customs Service 
records and is also furnished by the officers or employees to whom the 
credit cards have been issued.

Exemptions claimed for the system:
    None.
TREASURY/CS .069

System name:
    Customs Brokers File-- Treasury/Customs.

System location:
    Office of the Chief Counsel, Broker Compliance and Evaluation 
Branch, Office of Trade Operations; U.S. Customs Service Headquarters, 
1300 Pennsylvania Avenue, NW., Washington, DC 20229, and Customs 
Management Centers and Service Ports.

Categories of individuals covered by the system:
    Licensed customs brokers, employees of customs brokers, individuals 
or firms who have applied for a broker's license.

Categories of records in the system:
    Internal Customs Service memoranda and related material regarding 
proposed administrative disciplinary action against customs brokers for 
violation of the regulations governing the conduct of their business; 
broker applications and related material; notification of change of 
business address, organization, name, or location of business records; 
status reports; requests for written approval to employ persons who 
have been convicted of a felony.

Authority for maintenance of the system:
    19 U.S.C. 1641; 19 CFR part 111; 5 U.S.C. 301; Treasury Department 
Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Each case file is inserted in an alphabetical file folder which is 
filed in drawers that are capable of being locked and are locked at the 
close of business. Some records are in a separate room which is locked 
at other than official hours. File cards covering individual 
customhouse brokers, corporations, partnerships and trade names are in 
files not capable of being locked, but the entire area is locked at 
night.

Retrievability:
    Each case file is identified in a manual alphabetical card file by 
the name and in the alphabetical file folder within the metal container 
by the name of the customs broker or employees of customs brokers.

Safeguards:
    The files described above are maintained in Customs Service 
Buildings. During non-working hours the room in which the files are 
located is locked, and access to the building is controlled after 
business hours by electronic access and alarm systems and during 
business hours access is controlled at all times by a U.S. Customs 
Service employee.

Retention and disposal:
    Broker files and records of broker's employees are kept 
indefinitely. They are periodically updated and removed to an inactive 
file, as necessary.

System manager(s) and address:
    Chief Counsel; Director, Field Operations Division, Office of Trade 
Operations, U.S. Customs Service Headquarters, 1300 Pennsylvania 
Avenue, NW., Washington, DC 20229, Directors, Customs Management 
Centers, and Port Directors.

Notification procedure:
    See Customs appendix A.

Record source categories:
    The information contained in these files originates from audits of 
or investigations into the conduct of customhouse brokers' businesses, 
applications for licenses, references as to character, court records, 
and local credit reporting services, as well as reports, notifications, 
and other applications filed by brokers pursuant to statutory and 
regulatory requirements.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the

[[Page 69780]]

Privacy Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .077

System name:
    Disciplinary Action, Grievance and Appeal Case Files--Treasury/
Customs.

System location:
    Located in the Office of Human Resources, Customs Headquarters, and 
in each Customs Management Centers, SAC, Port, and appropriate post of 
duty offices.

Categories of individuals covered by the system:
    Customs employees on whom disciplinary action is pending or has 
occurred, and employees who have filed grievances and appeals.

Categories of records in the system:
    Records on such action as leave restriction letters, reprimands, 
suspensions, adverse actions, etc., and grievance and appeals by 
employees. Copies of correspondence, management requests for 
assistance, evidentiary materials on which action is contemplated, 
proposed or taken, regulatory material, examiners' reports, etc.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are stored in manila folders.

Retrievability:
    Records are indexed by name.

Safeguards:
    Records are maintained in a locked file.

Retention and disposal:
    Grievance records are maintained for 3 years; discipline and 
adverse action records are maintained for four years; and appeals are 
maintained for 5 years.

System manager(s) and address:
    Director, Labor and Employee Relations Division, Office of Human 
Resources, Customs Headquarters, or Customs Management Centers Labor 
and Employee Relations Office, or appropriate managerial official in 
employee's port or post of duty.

Notification procedure:
    Write to system manager.

Record Access Procedure:
    Request from system manager.

Contesting record procedures:
    Write to the system manager.

Record source categories:
    Supervisors and supervisory records and notes; evidentiary 
materials supporting planned, proposed, or accomplished actions; 
grievance letters submitted by employee, grievance examiner, etc.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .078

System name:
    Disclosure of Information File--Treasury/Customs.

System location:
    Assistant Chief Counsel, U.S. Customs Service, 10 Causeway Street, 
Suite 879, Boston, MA 02222-1056; Office of the Associate Chief 
Counsel, U.S. Customs Service, 610 South Canal Street, Chicago, IL 
60607; and each port as appropriate.

Categories of individuals covered by the system:
    Persons requesting access to information pursuant to the Freedom of 
Information Act or any other statute, regulation, directive or policy 
to disclose such information.

Categories of records in the system:
    Requests, information, records, documents, internal Customs Service 
memoranda, or memoranda from other agencies and related materials 
regarding disclosure of the information.

Authority for maintenance of the system:
    5 U.S.C. 552, 31 CFR part 1, 19 CFR part 103, 5 U.S.C. 301; 
Treasury Department Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Each case file is inserted in a file folder which is filed in an 
unlocked drawer within a metal container.

Retrievability:
    Each case file is identified in the file folder within the metal 
container by the name of the person requesting disclosure, and by FOI 
number.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Office of the Associate Chief Counsel within the 
Customs Management Center. During non-working hours the room in which 
the metal container is located is locked, and access to the building is 
controlled at all times by uniformed guards.

Retention and disposal:
    Customhouse broker files are retained until there is no longer any 
space

[[Page 69781]]

available for them within the metal container, at which time the oldest 
files are transferred to the Federal Records Center.

System manager(s) and address:
    Assistant Chief Counsel, Room 125 U.S. Customshouse, 40 South Gay 
Street, Baltimore, MD 21202; Associate Chief Counsel, U.S. Customs 
Service, 610 South Canal Street, Chicago, IL 60607; and each port 
director as appropriate.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates from the 
requests for information filed with the Customs Service which may 
pertain to any information contained in the files of the U.S. Customs 
Service.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .081

System name:
    Dock Passes--Treasury/Customs.

System location:
    Port Director, U.S. Customs Service, PO Box 1641, Honolulu, HI 
96806.

Categories of individuals covered by the system:
    Consulate staff members, brokers, private individuals, etc.

Categories of records in the system:
    Form lists following information: pass number; port; date of issue; 
name of individual; organizational affiliation; expiration date of 
pass; and vessel name.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    3  x  5 card box, loose leaf binder.

Retrievability:
    By name.

Safeguards:
    Building locked during non-working hours.

Retention and disposal:
    Retained until expiration.

System manager(s) and address:
    Port Director, U.S. Customs Service, 228 Federal Building, 335 
Merchant Street, Honolulu, HI 96806.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Individual applicants.

Exemptions claimed for the system:
    None.
TREASURY/CS .083

System name:
    Employee Relations Case Files--Treasury/Customs.

System location:
    Office of Human Resources, U.S. Customs Service, Washington, DC 
20229, and in each Headquarters, Customs Management Centers, Port, SAC, 
and appropriate post of duty offices.

Categories of individuals covered by the system:
    Records maintained on the benefit aspects of employment such as, 
workers' and unemployment compensation, leave, health and life 
insurance, retirement, suggestions, awards, etc. and employees who have 
requested assistance with these programs.

Categories of records in the system:
    Copies of initiating correspondence and Customs correspondence and 
any forms submitted by or completed on behalf of the employee.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in file folders.

Retrievability:
    Records are indexed by name.

Safeguards:
    Records are maintained in a locked file.

Retention and disposal:
    Maintained for period of time employee remains with Customs. 
Records destroyed upon separation of employee.

System manager(s) and address:
    Director, Labor and Employee Relations Division, Office of Human 
Resources, U.S. Customs Service, Washington, DC 20229, Customs 
Management Center, Labor and Employee Relations Office, and in SAC, 
Port and appropriate post of duty offices.

Notification procedure:
    Write to systems manager--providing your name and social security 
account number.

Record access procedures:
    Write to systems manager.

Contesting record procedures:
    Write to systems manager.

Record source categories:
    Individuals and offices depending on the problem.

Exemptions claimed for the system:
    None.
TREASURY/CS .096

System name:
    Fines, Penalties and Forfeiture Control and Information Retrieval 
System-Treasury/Customs.

System location:
    U.S. Customs Service, Office of Trade Operations, Fines, Penalties 
and

[[Page 69782]]

Forfeiture Branch, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, 
and each Customs Service Port, Fines, Penalties and Forfeitures Office 
in the United States and Puerto Rico.

Categories of individuals covered by the system:
    Individuals and/or businesses who have been fined, penalized or 
have forfeited merchandise because of violations of Customs and/or 
related laws or breaches of bond conditions.

Categories of records in the system:
    Individual and business names, address, personal identifying 
numbers, date and type of violation, parties entitled to legal notice 
or who are legally liable, case information, bond and petition 
information, and actions (administrative) taken by U.S. Customs. Also 
included are actions taken by violator prior to the disposition of the 
penalty or liquidated damage case.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Hard copy Customs Form 5955a (Notice of Liquidated Damages Incurred 
and Demand for payment) and Customs Form 151 Search/Arrest/Seizure 
Report.

Retrievability:
    Case number.

Safeguards:
    All inquiries are made by officers with a full field background 
investigation on a ``need-to-know'' basis only. Procedural and physical 
safeguards are utilized such as accountability and receipt records, 
guards patrolling the area, restricted access and alarm protection 
systems, special communications security, etc.

Retention and disposal:
    A maximum of 11 years. Erasure of disc/tapes and shredding and/or 
burning of hard copy Customs Form 5955a.

System manager(s) and address:
    Director, Office of Trade Operations, U.S. Customs Service, 1300 
Pennsylvania Avenue, NW., Washington, DC 20229 and the Area Port 
Directors of Customs for each Customs Port in the United States and 
Puerto Rico.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See access, Customs appendix A.

Record source categories:
    Customs Form 5955a (Notice of Penalty or Liquidated Damages 
Incurred and Demand for Payment) and CF 151 (Search/Arrest/Seizure 
Report) prepared by Customs employees at the time and place where the 
violation has occurred.

Exemptions claimed for the system:
    None.
TREASURY/CS .098

System name:
    Fines, Penalties and Forfeitures Records--Treasury/Customs.

System location:
    Customs Fines, Penalties and Forfeitures offices, Customs Ports. 
(See Customs appendix A.)

Categories of individuals covered by the system:
    Individuals and firms who have been administratively charged with 
violations of Customs laws and regulations and other laws and 
regulations enforced by the Customs Service.

Categories of records in the system:
    Entry documentation, notices, investigative reports, memoranda, 
petitions, recommendations, referrals and dispositions of fines, 
penalties and forfeiture cases.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended. 19 U.S.C. 66, 1618, 1624; 19 CFR parts 171 and 172.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, or 
in response to a subpoena, in connection with criminal law proceedings; 
(3) provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The records are maintained in folders in locked file cabinets and 
safes and in the automated FP&F module in the Automated Commercial 
System (ACS).

Retrievability:
    The records are filed either by numerical sequence using year and 
port code, name of individual and/or company, with a cross reference 
available through ACS.

Safeguards:
    During non-working hours, the records are maintained in locked file 
cabinets, locked buildings and buildings guarded by uniform guards or 
security detection devices.

Retention and disposal:
    The records are retained for one to three years after which they 
are either

[[Page 69783]]

destroyed or forwarded to the Federal Records Center. Automated records 
are periodically updated to reflect changes and maintained as long as 
needed.

System manager(s) and address:
    Area Port Directors of Customs (See Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information and representations supplied by importers, brokers and 
other agents pursuant to the entry and processing of merchandise or in 
the clearing of individuals or baggage through Customs. Information 
also includes information gathered pursuant to Customs investigations 
of suspected or actual violations of Customs and related laws and 
regulations and recommendations and information supplied by other 
agencies.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .099

System name:
    Fines, Penalties, and Forfeiture Files (Supplemental Petitions)-
Treasury/Customs.

System location:
    Office of the Assistant Chief Counsel, 555 Battery Street, San 
Francisco, CA 94111; Office of Associate Chief Counsel, One World Trade 
Center, Suite 741, P.O. Box 32709, Long Beach, CA 90832-2709; Office of 
the Associate Chief Counsel, U.S. Customs Service, 55 E. Monroe Street, 
Room 1417, Chicago, IL 60603; Office of the Assistant Chief Counsel, 
1000 Second Avenue, Suite 2200, Seattle, WA 98104-1049; Fines, 
Penalties and Forfeitures Office, Laredo, TX, and National Seizure and 
Penalties Office (NSPO), U.S. Customs, Hemisphere Center, Newark NJ.

Categories of individuals covered by the system:
    Individuals who have filed supplemental petitions for relief from 
fines, penalties and forfeitures assessed for violations of the laws 
and regulations administered by Customs.

Categories of records in the system:
    Petitions and supplemental petitions and other documents filed by 
the individual; reports of investigation concerning the fine, penalty 
or forfeiture; and documents relating to the internal review and 
consideration of the request for relief and decision thereon.

Authority for maintenance of the system:
    5 U.S.C. 301; 19 U.S.C. 1618; 19 CFR parts 171 and 172; Treasury 
Department Order No. 165, Revised, as amended; Reorganization Plan No.1 
of 1965.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to the Department of Justice or an individual United States 
Attorney to assist that Department or United States Attorney when suit 
is filed by the Government in civil prosecution of the fine, penalty or 
forfeiture; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (3) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose information to a court, 
magistrate, or administrative tribunal in the course or presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a subpoena, or in connection with criminal law proceedings; 
(5) provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted in a numerical file folder which is 
filed in an unlocked drawer within a metal file cabinet.

Retrievability:
    Each case file is identified in a manual alphabetical card file by 
the name of the petitioner and in the numerical file folder within the 
metal file cabinet by the name of the petitioner.

Safeguards:
    The metal file cabinet described above is maintained within the 
area assigned to the Office of the Regional Counsel within the Federal 
Building. During non-working hours the room in which the metal file 
cabinet is located is locked, and access to the building is controlled 
at all times by uniformed guards.

Retention and disposal:
    Supplemental petition files are retained until there is no longer 
any space available for them within the metal file cabinet, at which 
time the oldest files may be transferred to the Federal Records Center.

System manager(s) and address:
    Assistant Chief Counsel, 555 Battery Street, San Francisco, CA 
94111; Associate Chief Counsel, One World Trade Center, Suite 741, P.O. 
Box 32709, Long Beach, CA 90832-2709; Associate Chief Counsel, Room 
1417, U.S. Customs Service, 55 E. Monroe Street, Chicago, IL 60603; 
Assistant Chief Counsel, 1000 Second Avenue, Suite 2200, Seattle, WA 
98104-1049; and NSPO, U.S. Customs, Hemisphere Center, Newark NJ.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information contained in these files is obtained from the 
individual petitioning for relief and from the Port Director of Customs 
within whose jurisdiction the fine, penalty or forfeiture action lies.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .100

System name:
    Fines, Penalties and Forfeiture Records (Headquarters)-Treasury/
Customs.

[[Page 69784]]

System location:
    Penalties Branch, International Trade Compliance Division, U.S. 
Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., 
Washington, DC 20229 and Fines, Penalties, and Forfeiture Offices at 
each Customs Port in the United States and Puerto Rico.

Categories of individuals covered by the system:
    Records are maintained on persons who have been administratively 
charged with violating Customs and related laws and regulations and on 
persons who have applied for awards of compensation under 19 U.S.C. 
1619 based on their having provided original information on violations 
of Customs, navigation or other laws enforced by Customs.

Categories of records in the system:
    Entry documentation, notices, investigative and other reports, 
memoranda of information received, petitions, recommendations, 
referrals and dispositions of fines, and penalties cases and 
applications for awards of compensation.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended; 19 U.S.C. 66, 1618, 1624; 19 CFR parts 171 and 172.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The records are kept in file cabinets in the office and central 
file room of the International Trade Compliance Division at U.S. 
Customs Service Headquarters and in the storage facilities for the 
Fines, Penalties and Forfeitures Office in each Customs Management 
Center.

Retrievability:
    The records are filed chronologically with a case number given to 
each file.

Safeguards:
    The records are maintained in the U.S. Customs Service Headquarters 
building which is guarded by security police. During non-working hours, 
the central file room is locked and the building is guarded by security 
police. Records are maintained in each Customs Service District 
buildings.

Retention and disposal:
    The records are generally retained for five years after closing of 
the case. The records are then forwarded to the Federal Records Center.

System manager(s) and address:
    Chief, Penalties Branch, International Trade Compliance Division, 
U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., 
Washington, DC 20229, and each Fines, Penalties and Forfeitures Officer 
for the United States Customs Service Ports.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information and representations supplied by importers, brokers and 
other agents pursuant to the entry and processing of merchandise or in 
the clearing of individuals or baggage through Customs. Records also 
includes information gathered pursuant to Customs investigations of 
suspected or actual violations of Customs and related laws and 
regulations and recommendations and information supplied by other 
agencies.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .105

System name:
    Former Employees-Treasury/Customs.

System location:
    U. S. Customs Laboratory, Suite 1429, 630 Sansome Street, San 
Francisco, CA 94111.

Categories of individuals covered by the system:
    All past employees of the Customs Laboratory.

Categories of records in the system:
    Contains copies of personnel action notices.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may by used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in file folders and stored in a metal file 
cabinet.

Retrievability:
    The record is filed alphabetically by name.

Safeguards:
    The file is stored in a metal file cabinet in a private inner 
office of a government building protected by 24-hour guard service with 
limited access. The file is only used on a ``need-to-know'' basis and 
only by the laboratory employees.

Retention and disposal:
    Retained in accordance with the Treasury Records Control Manual.

System manager(s) and address:
    Laboratory Director, U. S. Customs Laboratory, Suite 1429, 630 
Sansome Street, San Francisco, CA 94111.

[[Page 69785]]

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information contained in personnel action files.

Exemptions claimed for the system:
    None.
TREASURY/CS .109

System name:
    Handicapped Employee File--Treasury/Customs.

System location:
    Human Resources Division, Mid-America Customs Management Center, 55 
East Monroe Street, Suite 1501, Chicago, IL 60603.

Categories of individuals covered by the system:
    All employees identified as handicapped.

Categories of records in the system:
    Indicates employee's home and organizational location and various 
physical and mental handicaps, infirmities and conditions. Also shows 
veteran's preference.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    List.

Retrievability:
    Lists employees alphabetically by district.

Safeguards:
    None at present and none required.

Retention and disposal:
    Employee's name removed from list at time of termination.

System manager(s) and address:
    Director, Human Resources Division. (See Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Data furnished by employee and employee's physician.

Exemptions claimed for the system:
    None.
TREASURY/CS .122

System name:
    Information Received File--Treasury/Customs.

System location:
    District Division, Room 200, United States Customhouse, La Marina, 
Old San Juan, PR 00901; Office of the Special Agent In Charge, 423 
Canal St, New Orleans, LA 70130; Office of the Port Director, 880 Front 
Street, San Diego, CA 92318; Offices of the Port Directors, San Ysidro, 
CA., Tecate, CA., Calexico, CA., Andrade, CA; San Diego Barge Office, 
Offices of the Special Agent In Charge, San Diego, CA., San Ysidro, 
CA., Calexico, CA., Tecate, CA; Los Angeles Region. Office of the Port 
Director, 423 Canal St., New Orleans, LA 70130; Special Agent In 
Charge, Room 213, International Trade Center, 250 N. Water Street, 
Mobile, AL 36602; Intelligence Support Staff (Pacific Region), Room 
7514, 300 N. Los Angeles Street, Los Angeles, CA 90053; Special Agent 
In Charge, 300 Ferry Street, Terminal Island, San Pedro, CA 90731; 
Resident Agent in Charge, Office of Investigations, P.O. Box 1385, 
Nogales, AZ 85621; Special Agent In Charge, Room 7N-FB-05, 301 W. 
Congress, Tucson, AZ 85701.

Categories of individuals covered by the system:
    Persons in whom Customs and/or other government agencies are 
interested from a law-enforcement and/or security point of view.

Categories of records in the system:
    Name, alias, date of birth or age, personal data, addresses, home 
and business telephone number, occupation, background information, 
associations, license number and registration number of vehicle, vessel 
and/or aircraft, etc.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Files are kept in a locked metal cabinet.

Retrievability:
    Records are filed within a metal file.

Safeguards:
    The files are located within an office that is locked during non-
working hours. The building is guarded by a central alarm system which 
is monitored by local law enforcement agencies, and only authorized 
persons are permitted in the building.

Retention and disposal:
    Files are retained for a period of three (3) years after which they 
are destroyed.

[[Page 69786]]

System manager(s) and address:
    Special Agent In Charge, United States Customs Service, Room 200, 
La Marina, Old San Juan, PR 00901; Special Agent In Charge, 423 Canal 
St., New Orleans, LA 70130; Chief, Air Branch, U.S. Customs Service, 
Bldg. 240, Homestead Air Force Base, Homestead, FL 33039; Regional 
Agent In Charge, 423 Canal St., New Orleans, LA 70130; Directors, 
Customs Management Centers, Port Directors, and Directors within the 
San Diego Customs District: Intelligence Support Staff (Pacific 
Region), Room 7514, 300 N. Los Angeles Street, Los Angeles, CA 90053; 
Special Agent In Charge, 300 Ferry Street, Terminal Island, San Pedro, 
CA 90731; Resident Agent in Charge of Enforcement, P.O. Box 1385, 
Nogales, AZ 85621; Special Agent in Charge, Room 7N-FB-05, 301 W. 
Congress, Tucson, AZ 85701 (see Customs appendix A).

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources may not need to be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .123

System name:
    Injury Notice--Treasury/Customs.

System location:
    Director, Gulf Customs Management Center, 423 Canal Street, New 
Orleans, LA 70130; Port Director, 423 Canal Street, New Orleans, LA 
70130; Port Director, 150 N. Royal, Mobile, Alabama 36602; Special 
Agent-in-Charge, 108 Decatur St., New Orleans, LA 70150; Special Agent-
in-Charge, 951 Government St., Mobile, AL 36604.

Categories of individuals covered by the system:
    Individuals who sustain an injury in performance of duty as an 
employee of U.S. Customs.

Categories of records in the system:
    Name, date of birth, home address, organization, place of injury, 
date and hour of injury, dependents, occupation, cause of injury, 
nature of injury, statement of witness, supervisor's report of injury.

Authority for maintenance of the system:
    Sections 19 and 24 of the Occupational Safety and Health Act of 
1970; 84 Statute 1609, 1614, 29 U.S.C. 668, 673 and the provisions of 
Executive Order 11807.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to the Department of Labor for that agency's official use; (2) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (3) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The information in this system is contained on CA forms. The CA 
forms are filed in folders, alphabetically, and placed in a metal file 
cabinet.

Retrievability:
    Each CA form is identified by the name of the injured employee and 
filed alphabetically in a folder.

Safeguards:
    The binder is placed within a metal file container located within 
an office that is locked during non-working hours. The building is 
guarded by uniformed security personnel and only authorized persons are 
permitted in the building.

Retention and disposal:
    Notice of injury reports are maintained in the employee's OPF and 
disposed of in accordance with the Treasury Records Control Manual. 
Copies maintained by the systems manager are maintained at location for 
two years and then destroyed.

System manager(s) and address:
    Regional Commissioner, 423 Canal Street, New Orleans, LA 70130; 
Port Director, 423 Canal St., New Orleans, LA 70130; Port Director, 150 
N. Royal St., Mobile, Alabama 36602; Special Agent-in-Charge, 108 
Decatur St., New Orleans, LA 70130; Special Agent-in-Charge, 951 
Government St., Mobile, Alabama 36604.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this system originates with and consists solely 
of information supplied by the injured employee, his supervisor, 
appropriate witness and attending physician on CA forms.

Exemptions claimed for the system:
    None.
TREASURY/CS .125

System name:
    Intelligence Log--Treasury/Customs.

System location:
    U.S. Customs Air Branch, Bldg. 240 PM-TUM, Homestead Air Force 
Base, Homestead, FL 33030.

Categories of individuals covered by the system:
    Persons who are believed to be involved in activities which 
constitute, or may develop into, possible violation of Customs and 
related laws.

Categories of records in the system:
    Internal Customs Service memoranda and related materials regarding 
the activities of individuals, vessels, or aircraft believed to be 
involved in acts which are contrary to Customs and related laws.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an

[[Page 69787]]

individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a subpoena, or in connection with criminal law proceedings; 
(4) provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The intelligence log is maintained within a security area.

Retrievability:
    A manual, master card index, is maintained for the entire system. 
This index includes name and/or numerical identifier.

Safeguards:
    The information files and master card index are located within an 
office which is locked during non-working hours. The building is 
guarded by U.S. Air Force Military Police and only authorized persons 
are permitted in the building.

Retention and disposal:
    These files are retained until such time that it has been 
determined that there is no longer a need for their existence, at which 
time the oldest files are destroyed under Customs supervision.

System manager(s) and address:
    Chief, Air Branch, U.S. Customs, PM-TUM Bld 240, Homestead Air 
Force Base, Homestead, FL 33039.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources may not need to be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .127

System name:
    Internal Affairs Records System--Treasury/Customs.

System location:
    Security Programs Division, Office of Internal Affairs, 1300 
Pennsylvania Avenue, NW., Room 8.4.D, Washington, DC 20229.

Categories of individuals covered by the system:
    Present and past employees; contractor applicants/employees; and 
applicants for positions that require an investigation; and others that 
are principals or non-principals in an investigation or integrity 
issue.

Categories of records in the system:
    Background investigations, integrity investigations, and 
photographic images.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order Number 165, revised, as 
amended.

Purpose(s):
    To maintain all records on applicants, employees, contractors, and 
contractor applicants relating to investigations conducted by Internal 
Affairs, and to support personnel and administrative programs of the 
Customs Service.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2, which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, assessing, retaining, 
and disposing of records in the system:
Storage:
    Investigative records are maintained in computers, as well as in 
file folders, in metal security cabinets secured by government approved 
three-position combination locks, and in a mobile filing system within 
a secured area that is alarmed with motion detectors.

Retrievability:
    These records are indexed by name and/or numerical identifier in a 
manual filing system and/or computerized system.

Safeguards:
    In addition to being stored in secured metal containers with 
government approved combination locks, mobile filing system, etc., the 
containers are located in a locked, alarmed room, the keys of which are 
controlled and issued to the custodians of the files. The security 
specialists and administrative personnel who maintain the files are 
selected for their experience and afforded access only after having 
been cleared by a full-field background investigation and granted 
appropriate security clearances for critical sensitive positions. Those 
departmental officials who may occasionally be granted access 
consistent with their positions to employ and concur in the granting of 
security clearances have also been investigated prior to filling 
critical-sensitive positions.

Retention and disposal:
    The file records are maintained as long as the subject of the 
investigation is employed by the U.S. Customs Service and then for 1 
year after the subject terminates employment. The files are then 
transferred to the Federal Records Center for retention. After 
transfer, records are retained by the Federal Records Center for the 
following

[[Page 69788]]

period of time and then destroyed: Background Investigations--15 years; 
Conduct and Special Inquiry Investigations--25 years.

System manager(s) and address:
    Director, Security Programs Division, Office of Internal Affairs, 
1300 Pennsylvania Avenue, NW., Room 8.4.D, Washington, DC 20229.

Notification procedure:
    See Customs appendix A (31 CFR part 1, subpart C).

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Sources of information are: Employers; educational institutions; 
police; government agencies; credit bureaus; references; neighborhood 
checks; confidential sources; medical sources; personal interviews; 
photographic images, military, financial, citizenship, birth and tax 
records; and the applicant's, employee's or contractor's personal 
history and application forms.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4), (G), (H) and 
(I), (5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 
552a(j)(2), (k)(2) and (k)(5).
TREASURY/CS .129

System name:
    Investigations Record System--Treasury/Customs.

System location:
    All Office of Investigations offices located in the United States 
and within each Office of Investigations office located in a foreign 
country. (See Customs appendix A.)

Categories of individuals covered by the system:
    Records are maintained on individuals who may bear some necessary 
relevance to investigations conducted within the scope of authority of 
the Office of Investigations, United States Customs Service. The 
categories include but are not limited to: (1) Known violators of U.S. 
Customs laws; (2) Convicted violators of U.S. Customs and/or drug laws 
in the U.S. and foreign countries; (3) Fugitives with outstanding 
warrants, Federal or State; (4) Suspect violators of U.S. Customs or 
other related laws; (5) Victims of violations of the U.S. Customs or 
related laws.

Categories of records in the system:
    The subject records may contain any identifying or other relevant 
information on subject individuals which might relate to the following 
categories of investigations: Smuggling, Diamonds & Jewelry; Smuggling, 
Liquor; Smuggling, Narcotics; Smuggling, All Other; Prohibited 
Importations; Navigation, Airplane and Vehicle Violations; Neutrality 
Violations; Illegal Exports. Baggage Declaration Violations; 
Customhouse Brokers and Customs Attorneys; Applications for Licenses; 
Theft, Loss, Damage and Shortage; Irregular Deliveries; All Other 
Criminal Cases; Currency Violations. Organized Crime; Personnel 
Derelictions; Other Departments, Bureaus and Agencies; Federal Tort 
Claims; Personnel Background Investigations. Undervaluation and False 
Invoicing; Petitions for Relief; Drawback; Marking of Merchandise; 
Customs Bonds; Customs Procedures; Collections of Duties and Penalties; 
Trademarks and Copyrights; Foreign Repairs to Vessels and Aircraft. 
Classification; Market Value; Dumping; Countervailing Duties.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended; 19 U.S.C. 2072; Title 19, United States Code; Title 18, United 
States Code.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Records are maintained in both hard copy files and on microfiche 
which are placed in locked metal containers.

Retrievability:
    The record system is indexed on 3 x 5 file cards by the 
individual's name and/or identification number and by the investigative 
case numbers to which the information relates. The hard copy and 
microfiche records are retrieved by means of the investigative case 
numbers.

Safeguards:
    All records are held in steel cabinets and are maintained according 
to the requirements of the United States Customs Records Manual and the 
United States Customs Security Manual. Access is limited by visual 
controls and/or a lock system. During normal working hours, files are 
either attended by responsible Office of Investigations employees or 
the file area is restricted. The office in which the records are 
located is locked during non-working hours and the building is 
patrolled by uniformed security guards.

Retention and disposal:
    The index cards, the hard copies and microfiche records are 
retained in accordance with standard Customs Service record retention 
and disposal procedures.

System manager(s) and address:
    Assistant Commissioner, Office of Investigations, U.S. Customs 
Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 
20229.

Notification procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)

Record access procedures:
    This system of records may not be accessed under the Privacy Act 
for the purpose of inspection.

[[Page 69789]]

Contesting record procedures:
    Since this system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual and those records, if any, cannot be inspected, the system 
may not be accessed under the Privacy Act for the purpose of contesting 
the content of the record.

Record source categories:
    This system contains investigatory material compiled for law 
enforcement purposes whose sources need not be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), 
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2).
TREASURY/CS .133

System name:
    Justice Department Case File--Treasury/Customs.

System location:
    Office of the Chief Counsel, U.S. Customs Service Headquarters, 
1300 Pennsylvania Ave., NW., Washington, DC, 20229. Office of the 
Assistant Chief Counsel, U.S. Customs Service, 10 Causeway Street, 
Boston, MA 02222.

Categories of individuals covered by the system:
    Persons who are parties in litigation with the United States 
Government or subunits or employees or officers thereof, in matters 
which affect or involve the United States Customs Service.

Categories of records in the system:
    Litigation report requests and responses thereto, reports of 
investigations, internal Customs Service memoranda summarizing or 
relating to the matter in controversy and other background information 
relating to the subject matter or origin of the litigation.

Authority for maintenance of the system:
    28 U.S.C. 507; 19 U.S.C. 1603; 5 U.S.C. 301; E.O. 6166; Treasury 
Department Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to the Department of Justice or directly to United States 
Attorneys upon request to assist in representing the interests of the 
Government, the agency or officer or employee involved in the 
litigation, or to other agencies involved in the same or similar 
litigation; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (3) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a subpoena, or in connection with criminal law proceedings; 
(5) provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (6) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted in file folder which is filed in an 
unlocked drawer within a metal container.

Retrievability:
    Each case file is identified in the file folder within the metal 
container.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Office of the Counsel. During non-working hours the 
room in which the metal container is located is locked.

Retention and disposal:
    The files are retained until there is no longer any space available 
for them within the metal container, at which time the oldest files are 
transferred to the Federal Records Center.

System manager(s) and address:
    Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania 
Avenue, NW., Washington, DC, 20229; Assistant Chief Counsel, 10 
Causeway Street, Boston, MA 02222.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates with the 
request from an appropriate customs official, the Department of Justice 
or directly from a United States Attorney or other Government agency or 
officer which results in a communication regarding the particular case. 
Information in this file is also derived from reports of investigation 
regarding the enforcement of civil or criminal statutes or regulations, 
administrative proceedings or any matter affecting or involving the 
United States Customs Service or its officers or employees.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .136

System name:
    All Liquidated Damage, Penalty, and Seizure Cases; Prior 
Violators--Treasury/Customs.

System location:
    Office of the Director, Fines and Penalties Office, U.S. Customs 
Service, 10 Causeway Street, Boston, MA 02109; Office of the Director, 
Fines and Penalties Office, U.S. Customs Service, P.O. Box 1490, St. 
Albans, VT 05478; and Fines, Penalties and Forfeitures Office, Laredo, 
TX 78044.

Categories of individuals covered by the system:
    Prior violators of Customs Laws: e.g. Customhouse brokers, 
individual TIB violators, liquidated damage cases, penalty cases, and 
seizure cases.

Categories of records in the system:
    Name and case number.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

[[Page 69790]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Stored on 3 x 5 index cards and in file folders.

Retrievability:
    Alphabetically; by name.

Safeguards:
    In file cabinet in locked room when not in use.

Retention and disposal:
    Boston District files are kept for two years and then destroyed on 
site. St. Albans District files are kept for five (5) years and then 
destroyed.

System manager(s) and address:
    Fines and Penalties Officer, U.S. Customhouse, Boston, MA 02109. 
Fines and Penalties Officer, Post Office and Customhouse Building, St. 
Albans, VT 05478; and Fines and Penalties Officer, Laredo, TX 78044.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information is received from the individual at the time the 
violation occurs and from penalty notices which are issued in the 
Penalties section. Also, the Office of Investigations provides any 
information developed during its investigation.

Exemptions claimed for the system:
    None.
TREASURY/CS .137

System name:
    List of Vessel Agents Employees--Treasury/U.S. Customs.

System location:
    Office of Director, Mid-America Customs Management Center, Chicago, 
IL (see Customs appendix A).

Categories of individuals covered by the system:
    Persons employed by Vessel agents.

Categories of records in the system:
    Names, addresses, Social Security numbers, and dates and places of 
birth of persons employed.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Open file.

Retrievability:
    Alphabetical listing of employees by vessel agent name.

Safeguards:
    The file described is maintained in the Office of the Director, 
Mid-America Customs Management Center, Chicago, IL. During non-working 
hours the room/building in which the file is located is locked. Access 
limited to authorized Customs personnel.

Retention and disposal:
    Employee name retained for period of employment with vessel agent 
agency.

System manager(s) and address:
    Director, as appropriate, Mid-America Customs Management Center, 
Chicago, IL (see Location above).

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Submission of data by importing carrier or his agent.

Exemptions claimed for the system:
    None.
TREASURY/CS .138

System name:
    Litigation Issue Files--Treasury/Customs.

System location:
    Office of Assistant Chief Counsel, Customs Court Litigation, Second 
Floor, 26 Federal Plaza, New York, NY 10007.

Categories of individuals covered by the system:
    Parties in litigation before the United States Customs Court (or 
subunits or employees or officers thereof), and other individuals with 
knowledge of the issues in controversy, e.g., trade witnesses, foreign 
or domestic manufacturers, etc.

Categories of records in the system:
    Litigation report requests and responses thereto, reports of 
investigations, internal Customs Service memoranda summarizing or 
relating to the matter in controversy and other background information 
relating to the subject matter or origin of the litigation.

Authority for maintenance of the system:
    19 U.S.C. 1514-1516; 5 U.S.C. 301; Treasury Department Order No. 
165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to the Department of Justice upon request to assist that 
Department in representing the interests of the Government, or agency 
involved in the litigation; (2) disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (3) 
disclose information to a

[[Page 69791]]

Federal, State, or local agency, maintaining civil, criminal or other 
relevant enforcement information or other pertinent information, which 
has requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relates to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each issue file is inserted in a numerical file folder (according 
to issue) which is filed in an unlocked drawer within a metal 
container.

Retrievability:
    Each issue filed is cross-indexed in the following card files: (a) 
By name of party--plaintiff; (b) by issue; and, (c) by titles of 
decided cases.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Office of the Assistant Chief Counsel within the 
Federal Building. At all times the room in which the metal container is 
located is locked, and access to the building is controlled at all 
times by uniformed guards.

Retention and disposal:
    These files are retained until there is no longer any space 
available for them within the metal container, at which time the oldest 
files are transferred to the Federal Records Center.

System manager(s) and address:
    Assistant Chief Counsel, Customs Court Litigation, Second Floor, 26 
Federal Plaza, New York, NY 10007.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates with the 
receipt of protest reports (based on information supplied by the 
subject individuals or by their authorized agents or attorneys) from 
the various Ports of Entry and/or litigation report requests from the 
Department of Justice which results in a written report to that 
Department regarding the facts of the particular case.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4), (G), (H), and (I), and (f) of the 
Privacy Act pursuant to 5 U.S.C. 552a(k)(2).
TREASURY/CS .144

System name:
    Mail Protest File--Treasury/Customs.

System location:
    Foreign Mail Branch, 1751 NW., 79th Avenue, Miami, FL 33166; Port 
Director of Customs, P.O. Box 17423, Washington, DC 20041; 300 2nd 
Ave., South Great Falls, MT 59405; P.O. Box 1641, Honolulu, HI 96806; 
1000 2nd Ave., suite 2100, Seattle, WA 98104-1049; U.S. Customs Mail 
Facility, Room 416, 1675--7th Street, Oakland, California 94615.

Categories of individuals covered by the system:
    Individuals who have filed formal protest of the amount of duty 
assessed against mail parcels.

Categories of records in the system:
    Letters, invoices, and other pertinent documents pertaining to 
protests.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are kept in file folders within a metal file cabinet.

Retrievability:
    Records are retrievable by name or protest number.

Safeguards:
    Access is limited to appropriate personnel and the office is locked 
during non-working hours.

Retention and disposal:
    Records are maintained and disposed of in accordance with the 
Treasury Records Control Manual.

System manager(s) and address:
    Port Director of Customs, 1751 NW. 79th Avenue, Miami, FL 33166; 
P.O. Box 17423, Washington, DC 20041; 405 W. Fourth Ave., Anchorage, AK 
99501; 300 2nd Ave., South, Great Falls, MT 59405; 335 Merchant, 
Honolulu, HI 96813; 511 NW. Broadway, Portland, OR 97209; 555 Battery 
Street, San Francisco, CA 94126; 1000 2nd Ave., Suite 2100, Seattle, WA 
98104-1049.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Source of information is from the sender, the addressee, the 
Customs value records, and the manufacturer of the item.

Exemptions claimed for the system:
    None.
TREASURY/CS .148.

System name:
    Military Personnel and Civilian Employees' Claims Act File-
Treasury/Customs.

System location:
    Office of the Chief Counsel, U.S. Customs Service Headquarters, 
1300 Pennsylvania Avenue, NW., Washington, DC 20229; Office of the 
Assistant Chief Counsel, Room 125, U.S. Customhouse, 40 S. Gay Street, 
Baltimore, MD 21202; Associate Chief Counsel, U.S. Customs Service, 6 
World Trade Center, New York, NY 10048.

Categories of individuals covered by the system:
    Persons filing claims under the Military Personnel and Civilian 
Employees' Claims Act of 1964.

Categories of records in the system:
    Documents relating to the administrative handling of the claim

[[Page 69792]]

and documents submitted by the claimant in support of the claim.

Authority for maintenance of the system:
    31 U.S.C. 240-243; 5 U.S.C. 301; 31 CFR part 4; Treasury Department 
Administrative Circular No. 131, August 19, 1965; Treasury Department 
Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted alphabetically in a file folder which is 
filed in an unlocked drawer within a metal container.

Retrievability:
    Each case file is identified in a manual alphabetical card file by 
the name of the person who filed the claim and alphabetically in the 
file folder within the metal container by the name of the person who 
filed the claim.

Safeguards:
    The metal container described above is maintained within the 
Customs Service Building. During non-working hours the room in which 
the metal container is located is locked, and access to the building is 
controlled at all times by uniformed guards.

Retention and disposal:
    These files are retained until there is no longer any space 
available for them within the metal container, at which time the oldest 
files are transferred to the Federal Records Center.

System manager(s) and address:
    Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania 
Avenue, NW., Washington, DC 20229; Assistant Counsel, U.S. Customhouse, 
40 S. Gay Street, Baltimore, MD 21202; Associate Counsel, U.S. Customs 
Service, 6 World Trade Center, New York, NY 10048.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates with the 
Treasury Department Form No. 3079, Civilian Employee Claim For Loss or 
Damage to Personal Property, which is completed and filed with the 
Customs Service by the claimant. Additional information contained in 
these files may be separately provided by the claimant or by the 
claimant's supervisor.

Exemptions claimed for the system:
    None.
TREASURY/CS .151

System name:
    Motor Vehicle Accident Reports--Treasury/Customs.

System location:
    National Finance Center, U.S. Customs Service, 6026 Lakeside Blvd. 
Indianapolis, IN 46278.

Categories of Individuals Covered By the System:
    U.S. Customs employees involved in automobile accident while on 
official duty.

Categories of records in the system:
    Name, social security number, home address, telephone number, age, 
title, date of accident, place of accident, make, year, license number 
of vehicles, description of accident, information on driver of other 
vehicle.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Administrative Circular No. 131, dated 
August 19, 1965, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings; (4) provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (5) provide information to the news media 
in accordance with guidelines contained in 28 CFR 50.2 which relate to 
an agency's functions relating to civil and criminal proceedings; (6) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted in an alphabetical file folder which is 
filed in an unlocked drawer in a metal file cabinet.

Retrievability:
    Each case file is in a file folder designated by the name of the 
Customs employee involved in the automobile accident.

Safeguards:
    The metal file cabinet described above is maintained within the 
area assigned to the Regional Safety Coordinator within the office of 
the Customs Management Center. Access to the building during non-
working hours is controlled.

Retention and disposal:
    Files are maintained at location for two years and then transferred 
to the Federal Records Center where they are retained for four years.

System manager(s) and address:
    Director, National Finance Center, U.S. Customs Service, 6026 
Lakeside Blvd., Indianapolis, IN 46278.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in these files originates from the employee 
involved in the automobile accidents, police report and report of 
investigation conducted by the Office of Internal Affairs.

[[Page 69793]]

Exemptions claimed for the system:
    None.
TREASURY/CS .156

System name:
    Narcotic Violator File-Treasury/Customs.

System location:
    Fines, Penalties and Forfeitures Office, East Great Lakes Customs 
Management Center, 4455 Genessee St., Buffalo, NY 14225.

Categories of individuals covered by the system:
    Persons who have been found in possession of any controlled 
substance within the Buffalo District.

Categories of records in the system:
    Alphabetized cross reference of violators' names and the associated 
case numbers assigned to these individuals.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Open card file (3 x 5) is kept in metal flip file.

Retrievability:
    Narcotic violator files are cross-referenced by a 3 x 5 
alphabetized card which contains both name and case number.

Safeguards:
    Open card file kept in the Fines, Penalties and Forfeitures Office 
which is locked after working hours. During working hours, a staff 
person is always in the office. The building is under 24 hour guard.

Retention and disposal:
    File system has a purge date of two years after which cross 
reference cards are destroyed and case numbered file is no longer 
accessible by name of the individual.

System manager(s) and address:
    Director, East Great Lakes Customs Management Center, 4455 Genessee 
St., Buffalo, NY 14225.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in these files is obtained from Search/Arrest and 
Seizure Reports transmitted to the Fines, Penalties and Forfeitures 
Office by ports and stations within the area.

Exemptions claimed for the system:
    None.
TREASURY/CS .159

System name:
    Notification of Personnel Management Division when an employee is 
placed under investigation by the Office of Internal Affairs-Treasury/
Customs.

System location:
    Human Resources Division, East Texas Customs Management Center, 
2323 S. Shepard St., suite 1200, Houston, TX 77019.

Categories of individuals covered by the system:
    Customs employees who are suspected of misconduct.

Categories of records in the system:
    A written or telephonic notification made by the Office of Internal 
Affairs that an investigation has been opened on an individual 
employee.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Notifications provided by the Office of Internal Affairs are 
maintained in a file folder and stored in a metal security cabinet 
equipped with a lock.

Retrievability:
    The file contains the name of the employee; therefore, 
Retrievability is by the individual's name.

Safeguards:
    A metal container, described above, is maintained within the area 
assigned to

[[Page 69794]]

Personnel Management. During non-working hours the room in which the 
metal container is kept is locked, and access to the building is 
controlled at all times by uniformed guards.

Retention and disposal:
    The name file is retained until notification has been received that 
the investigation has been canceled or on receipt of a report of 
investigation from the Office of Internal Affairs.

System manager(s) and address:
    Director, Human Resources Division, East Texas Customs Management 
Center, 2323 S. Shepard St., suite 1200, Houston, TX 77019.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The only source of notification that an employee has been placed 
under investigation is the Regional Director, Internal Affairs.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4), (G), (H), and (I), and (f) of the 
Privacy Act pursuant to 5 U.S.C. 552a(k)(2).
TREASURY/CS .162

System name:
    Organization (Customs) and Automated Position Management System 
(COAPMS)-Treasury/Customs.

System location:
    Chief Financial Officer, U.S. Customs Service, Washington, DC 
20229.

Categories of individuals covered by the system:
    All Customs employees by organizational entity.

Categories of records in the system:
    Position control number and other personnel data such as social 
security number, date of birth, name, etc.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are stored on magnetic tape.

Retrievability:
    Records are indexed by organizational segment, code, position 
control number, and name.

Safeguards:
    Limited access.

Retention and disposal:
    Records are maintained on magnetic tape until employee separation.

System manager(s) and address:
    Director, Human Resources Division, U.S. Customs Service, 
Washington, DC 20229.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    COAPMS is composed of four basic inputs--CF-105--Position Change 
Form-- presently prepared by the Headquarters Personnel Branch and 
operating offices: Post of Duty Codes-established by the Accounting 
Division; Ceilings-established by the Budget Division; and CF-112-a 
Request for PPBS Code and Standard Abbreviation of Position. In 
addition to these four sources, the IRS payroll tape has many inputs -
1150, 1125, 50, 52, union dues, etc., and Accounting tape K from IRS.

Exemptions claimed for the system:
    None.
TREASURY/CS .163

System name:
    Outside Employment Requests--Treasury/Customs.

System location:
    Located in Headquarters and Customs Management Centers and/or 
appropriate Port or post of duty office of employee making request.

Categories of individuals covered by the system:
    All employees engaged in outside employment.

Categories of records in the system:
    Outside employment request.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    CF-3031 kept in manila folder.

Retrievability:
    By employee name.

Safeguards:
    Locked file cabinet or limited access offices.

Retention and disposal:
    Until disengagement from outside employment or employee separation.

System manager(s) and address:
    Appropriate managerial official in each headquarters, Customs 
Management Centers, SAC, port of employee.

Notification procedure:
    Write to System Manager, provide your name and social security 
number.

Record access procedures:
    Write to System Manager.

Contesting record procedures:
    Write to System Manager, specify changes you are requesting and 
provide your name and social security number.

Record source categories:
    Employee submission of Form CF-3031.

Exemptions claimed for the system:
    None.
TREASURY/CS .165

System name:
    Overtime Earnings--Treasury/Customs.

[[Page 69795]]

System location:
    Passenger Processing Port of San Francisco, San Francisco 
International Airport, P.O. Box 251867, San Francisco, CA 94125-1867; 
Los Angeles International Airport, 1099 S. LaCienega Blvd., Los 
Angeles, CA 90045; Port Director, 300 S. Ferry Street, Terminal Island, 
San Pedro, CA 90731; Port Director, 9 North Grande Ave., Nogales, AZ 
85620; Customs Management Center Director, 4740 N. Oracle Rd., Suite 
310, Tucson, AZ 85705; San Diego Barge Office; Offices of the Port 
Directors: San Ysidro, CA; Andrade, CA; Calexico, CA; Douglas, AZ; Las 
Vegas, NV; Lochiel, AZ; Lukeville, AZ; Naco, AZ; Oxnard, CA; Phoenix, 
AZ; San Luis Obispo, CA; San Luis, AZ; Sasabe, AZ; Tecate, CA; Tucson, 
AZ; Pembina, ND; Detroit, MI; Minneapolis, MN; Cleveland, OH; St. 
Louis, MO; Duluth, MN; Milwaukee, WI; Office of the Supervisory 
Warehouse Officer, U.S. Customhouse, Room 103, 2nd and Chestnut 
Streets, Philadelphia, PA 19106; Port Director, U.S. Customs Service, 
40 S. Gay St., Baltimore, MD 21202-2004; Port Director, U.S. Customs 
Service, 111 West Huron Street, Buffalo, NY 14202; Port Director, U.S. 
Customs Service, 127 North Water Street, Ogdenburg, NY 13669; Port 
Director, U.S. Customs Service, 312 Fore Street, Box 4688, Portland, ME 
04112; Port Director, U.S. Customs Service, 49 Pavilion Avenue, 
Providence, RI 02905; Port Director, U.S. Customs Service, PO Box 1490, 
St. Albans, VT 05478; Port Director, U.S. Customs Service, 10 Causeway 
Street, Boston, MA 02222; U.S. Customs Service, Honolulu International 
Airport, Honolulu, HI 96816, and maintained at each individual port 
within the south Texas Customs Management Center.

Categories of individuals covered by the system:
    Inspection and Control employees participating in overtime 
assignments.

Categories of records in the system:
    Name and the total current monetary earnings computed to the 
nearest dollar.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Provide information to a Congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The information is stored on government internal control personal 
computer data disks and the information on earnings is updated on a 
daily basis.

Retrievability:
    The individual's name appears alphabetically.

Safeguards:
    The room where the records are kept is locked at other than regular 
working hours. Passwords are required for access to records.

Retention and disposal:
    The information on each employee constantly changes and is 
maintained as long as the employee is working in the overtime system.

System manager(s) and addresses:
    Supervisory Customs Inspector, Station 1, U.S. Customs Service, 555 
Battery Street, Room 111, San Francisco, CA 94125; Director, (Airport), 
Los Angeles International Airport, 1109 S. LaCienega Blvd., Los 
Angeles, CA 90045; Port Director, 300 S. Ferry Street, Terminal Island, 
San Pedro, CA 90731; Port Director, 9 North Grande Ave., Nogales, AZ 
85620; Customs Management Center Director, 4740 N. Oracle Rd., Suite 
310, Tucson, AZ 85705; San Diego Barge Office; Port Directors: San 
Ysidro, CA; Andrade, CA; Calexico, CA; Douglas, AZ; Las Vegas, NV; 
Lochiel, AZ; Lukeville, AZ; Naco, AZ; Oxnard, CA; Phoenix, AZ; San Luis 
Obispo, CA; San Luis, AZ; Sasabe, AZ; Tecate, CA; Tucson, AZ; 
Directors: Chicago, IL; Pembina, ND; Detroit, MI; Minneapolis, MN; 
Cleveland, OH; St. Louis, MO; Duluth, MN; Milwaukee, WI. Port Director 
of Customs, 77 SE 5th Street, Miami, FL 33131; Port Director of 
Customs, U.S. Customhouse, 2nd and Chestnut Streets, Philadelphia, PA 
19106; Port Director of Customs, U.S. Customs Service, Honolulu, HI 
96819.

Notification procedure:
    See Customs appendix A.

Records access procedures:
    See Customs appendix A.

Contesting records procedures:
    See Access, Customs appendix A.

Record source categories:
    Information is obtained from actual overtime earnings made by each 
employee in the system.

Exemptions claimed for the system:
    None.
TREASURY/CS .170

System name:
    Overtime Reports--Treasury/Customs.

System location:
    U.S. Customs Service, Office of Investigations, South Central 
Region. RDI, 1440 Canal Street, New Orleans, LA 70112; SAC, 600 South 
Street, Room 444, New Orleans, LA 70130; SAC, P.O. Box 1704, Mobile, AL 
36601; RA, 1719 West End Building, Room 303, Nashville, TN 37203, and 
each port within the South Texas Customs Management Centers.

Categories of individuals covered by the system:
    All special agents in region certified to receive premium 
compensation.

Categories of records in the system:
    Numbers of hours worked by special agents over and above the normal 
40-hour week.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Provide information to a Congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These forms are maintained in file folders in a locked cabinet.

Retrievability:
    Files are kept in alphabetical order.

Safeguards:
    During non-working hours the rooms in which the above described 
containers are located are locked.

Retention and disposal:
    These files are destroyed three years after special agent leaves 
agency or office.

[[Page 69796]]

System manager(s) and address:
    Resident Agent, U.S. Customs Service, 6125 Interstate, Bay 11, 
Shreveport, LA 71109; Resident Agent in Charge, c/o Drug Enforcement 
Agency, Little Rock, AR 72211; Resident Agent, Hoover Building, Ste. 
216B, 8312 Florida Boulevard, Baton Rouge, LA 70806; Resident Agent, 1 
Government Plaza, Rm. 423, 2909 13th Street, Gulfport, MS 39501; 
Resident Agent in Charge, U.S. Customs Service, U.S. Federal Building, 
Ste. 230, Jackson, MS 39269; Resident Agent in Charge, Station 1, Box 
10182, Houma, LA 70363-5990; Resident Agent in Charge, 101 E. Cypress 
Street, Ste. 106, Lafayette, LA 70502; Resident Agent, 811 Bayou Pines 
Blvd., Lake Charles, LA 70601; Resident Agent, 811 Bayou Pines Blvd., 
Lake Charles, LA 70601; New Orleans Aviation Branch, P.O. Box 980, 
Belle Chasse, LA 70037.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates with, and 
consists solely of information supplied by employees.

Exemptions claimed for the system:
    None.
TREASURY/CS .171

System name:
    Pacific Basin Reporting Network.

System location:
    Office of the Special Agent in Charge, U.S. Customs Service, 300 
Ala Moana Boulevard, Room 6127, Honolulu, Hawaii 50104

Categories of individuals covered by the system:
    Records are maintained on masters, operators, pilots, crew members 
and passengers of vessels and aircraft traveling in or through the 
Pacific Basin. The Pacific Basin area includes the countries of 
northeast Asia, southeast Asia, the Pacific islands (both independent 
and non-independent), Australia, New Zealand, United States, Canada and 
Mexico.

Categories of records in the system:
    This system of records included information pertaining to 
individuals, aircraft and vessels reporting; vessel/aircraft name and 
registration numbers; description of vessels and aircraft; departure 
and arrival information; and destination locations. Information about 
individuals includes name, date of birth, place of birth, physical 
description, nationality, passport number, address and occupation.

Authority for maintenance of this system:
    19 U.S.C. 1433, 1459, and 162; 49 U.S.C. App. 1590.

Purpose(s):
    The purpose of the Pacific Basin Reporting Network is to implement 
a law enforcement data base containing records with identifying and 
other relevant information on vessels, aircraft and individuals 
traveling in or through the Pacific basin area, and where appropriate 
to disclose this information to other domestic and foreign agencies 
which have an interest in this information.

Routine uses of records maintained in this system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal agencies and to 
state, local/territorial or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation or order, or license, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, or in response to a subpoena, where relevant 
or potentially relevant to the proceedings, or in connections with 
criminal law proceedings; (3) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; and (4) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on tape, magnetic disc and hard copy.

Retrievability:
    By name (individual, master or pilot); unique identifiers (date of 
birth, passport number, aircraft/vessel registration number); date, 
place of destination; port of registry; or vessel description.

Safeguards:
    All officials accessing to the system of records have had a full 
field background check as required and access data on a need-to-know 
basis only. Procedural and physical safeguards are utilized such as 
accountability, receipt records and specialized communications 
security. The data system has an internal mechanism designed to 
restrict access to authorized officials. Hard-copy records are held in 
steel cabinets and are maintained according to the requirements of the 
U.S. Customs Reports Manual and Customs Security Manual. Access is 
limited by visual controls and/or lock system. During normal working 
hours, files are attended by responsible officials; they are locked 
during non-working hours and the building is patrolled by uniformed 
security guards.

Retention and disposal:
    The records are periodically updated to reflect changes and 
maintained as long as needed, then shredded and destroyed.

System manager(s) and address:
    Office of Special Agent in Charge, U.S. Customs Service, 300 Ala 
Moana Boulevard, Room 6127, Honolulu, Hawaii 50104.

Notification procedure:
    Pursuant to 5 U.S.C. 552a(j)(2), and (k)(2), this system of records 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Records source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources need not be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), 
(e)(5) and (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 
552a (j)(2) and (k)(2).
TREASURY/CS .172

System name:
    Parking Permits File--Treasury/Customs.

[[Page 69797]]

System location:
    Chief Financial Officer, U.S. Customs Service Headquarters, 1300 
Pennsylvania Ave., NW., Washington, DC 20229.

Categories of individuals covered by the system:
    Organizational units and persons holding parking permits.

Categories of records in the system:
    Name of persons issued parking permits, and number of parking 
spaces assigned.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Provide information to a Congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files.

Retrievability:
    By name.

Safeguards:
    Office locked at night.

Retention and disposal:
    Retained until changed.

System manager(s) and address:
    Chief Financial Officer, U.S. Customs Service Headquarters, 1300 
Pennsylvania Avenue, NW., Washington, DC 20229.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information is compiled when parking permit is assigned.

Exemptions claimed for the system:
    None.
TREASURY/CS .186

System name:
    Personnel Search--Treasury/Customs.

System location:
    Office of Investigations, 423 Canal Street, New Orleans, LA 70130; 
Special Agent in Charge, 951 Government Street, Suite 700, Mobile, AL 
36604. U.S. Customs Service, Honolulu International Airport, Honolulu, 
HI 96810; Ports of Entry, Nogales, AZ.

Categories of individuals covered by the system:
    Individuals indicating unlawful or suspicious activity that might 
result in a Customs violation.

Categories of records in the system:
    Name, address, phone number, place of business, physical 
description, associates, vessel, automobile, or aircraft identified 
with make, year, license number and registration of vehicles, area of 
activity, method of operation and other relevant and necessary 
information on individuals suspected of activity contrary to law.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State or local agency maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records maintained in standard Customs file folders in locked metal 
cabinets.

Retrievability:
    Records are indexed by identifying file number and manually 
retrieved.

Safeguards:
    File maintained in locked metal file cabinet, the keys of which are 
controlled by the custodian of the files. Those departmental officials 
who may occasionally be granted access, consistent with their 
positions, have been cleared by a full background investigation and 
granted appropriate security clearance for critical sensitive 
positions. During non-working hours, the room housing the metal 
cabinets is locked.

Retention and disposal:
    Negative Search Reports are destroyed after a five year period. 
Method of disposal is shredding.

System manager(s) and address:
    Director, Office of Investigations, U.S. Customs Service, 423 Canal 
Street, New Orleans, LA 70130; Port Directors, as applicable, in Mid-
America Customs Management Center, Chicago, IL; Special Agent in 
Charge, 951 Government Street, Mobile, AL 36604; Port Director of 
Customs, U.S. Customs Service, Honolulu, HI 96819; Port Directors at 
the various ports of entry in the Nogales, AZ.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this system originates with, and consists solely 
of, information supplied by the individual being searched and the 
patrol officer doing the search.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a(k)(2).

[[Page 69798]]

TREASURY/CS .190

System name:
    Personnel Case File--Treasury/Customs.

System location:
    Office of the Chief Counsel, U.S. Customs Service Headquarters, 
1300 Pennsylvania Avenue, NW., Washington, DC 20229; Office of the 
Associate Chief Counsel, U.S. Customs Service, Mid-America, 610 S. 
Canal St., Chicago, IL 60607; Associate Chief Counsel of Customs, 6 
World Trade Center, New York, NY, 10048; Office of Assistant Chief 
Counsel, 555 Battery St., San Francisco, CA 94111; Associate Chief 
Counsel, 2323 S. Shepard St., Houston, TX 77019.

Categories of individuals covered by the system:
    Current or former Customs Service employees against whom 
disciplinary action has been proposed or taken, who have filed 
grievances, and who have filed complaints under the Equal Opportunity 
(EO) Program, in most cases where administrative proceedings have been 
instituted.

Categories of records in the system:
    Reports of investigation into alleged employee misconduct, internal 
Customs Service memoranda recommending disciplinary action, documents 
relating to the institution or conduct of disciplinary proceedings, 
documents relating to the filing and administrative disposition of 
formal and informal grievances and documents relating to the filing and 
administrative disposition of EO complaints.

Authority for maintenance of the system:
    Title 5, United States Code; 5 U.S.C. 301; Title 5 Code of Federal 
Regulations; Treasury Departmental Order No. 165, revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to the Office of Personnel Management 
(OPM) in connection with administrative hearings and to the Department 
of Justice in connection with court proceedings resulting from appeals 
from decisions rendered at the administrative level; (2) disclose 
pertinent information to appropriate Federal, State, local, or foreign 
agencies responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing, a statute, rule, regulation, 
order, or license, where the disclosing agency becomes aware of an 
indication of a violation or potential violation of civil or criminal 
law or regulation; (3) disclose information to a Federal, State, or 
local agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (4) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (5) provide information to the news 
media in accordance with guidelines contained in 28 CFR 50.2 which 
relate to an agency's functions relating to civil and criminal 
proceedings; (6) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted alphabetically in an unlocked drawer 
within a metal container.

Retrievability:
    Each case file id identified in a manual alphabetical card file by 
name of the person, and each case file is similarly identified in 
alphabetical order within the metal container.

Safeguards:
    The metal container described above is maintained within the 
Customs Service building. During non-working hours, the room in which 
the metal container is located is locked. Access to the building is 
controlled at all times by uniformed guards.

Retention and disposal:
    These files are retained until there is no longer any space 
available for them within the metal container, at which time the oldest 
files are transferred to the Federal Records Center.

System manager(s) and address:
    Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania 
Avenue, NW., Washington, DC 20229; Associate Chief Counsel of Customs, 
U.S. Customs Service, Mid-America, 610 S. Canal St., Chicago, IL 60607; 
Associate Chief Counsel of Customs, New York, NY, 10048; Assistant 
Chief Counsel, 555 Battery St., San Francisco, CA 94111.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Records source categories:
    The information contained in these files results from investigation 
into alleged misconduct on the part of Customs Service employees, 
recommendations from appropriate Customs Service field personnel that 
disciplinary proceedings be instituted against Customs Service 
employees, the filing of EO complaints by Customs Service employees, 
the statements of Customs Service employees including the employees who 
are directly affected by the administrative proceedings, and statements 
or other information provided by private non-governmental individuals.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .193

System name:
    Operating Personnel Folder Files--Treasury/Customs.

System location:
    Files are located in Headquarters, Customs Management Centers, 
SACs, Area Ports and other post of duty offices throughout the Customs 
Service depending upon post of duty of employee. (See Customs appendix 
A.)

Categories of individuals covered by the system:
    Customs employees, present.

Categories of records in the system:
    In addition to the appropriate Personnel offices, records are also 
maintained by district, port, or other post of duty management on 
personnel matters such as, but not limited to name, Social Security 
number, awards, letters of appreciation, promotions, step increases, 
memoranda, forms and materials related to hiring, address, pay, 
transfer and separation, service time, salary, phone, education, 
society memberships, publications, skills,

[[Page 69799]]

chronological work history, position descriptions, reports of 
discussions held with employee regarding performance, copies of letters 
written to employee concerning performance, overtime hours, seniority 
status, leave, overtime earnings, productivity, locator card 
information, and related employment records.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used: (1) To 
disclose to the public for employment and salary verification upon 
request. (2) To disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation. (3) To disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit. (4) To disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a subpoena, or in connection with criminal law proceedings. 
(5) To provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114. (6) To provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in file folders, and/or on index cards, 
ledgers, and computer disc.

Retrievability:
    Records are indexed by name, or Social Security number.

Safeguards:
    Records are located in lockable metal file cabinets or in secured 
rooms with limited access.

Retention and disposal:
    When the employee leaves the Customs Service through transfer or 
other separation, the file will immediately be forwarded to the office 
maintaining the Official Personnel Folder. There it will be screened to 
insure that it contains no documents that should be permanently filed 
in the Official Personnel Folder other than exact duplicates of papers 
already so filed. The file and its contents will then be destroyed.

System manager(s) and address:
    Program Management Officers at Headquarters, local Management 
Program Officers (MPOs) in Customs Management Centers and SAC offices, 
or managerial official in appropriate posts of duty of employee. (See 
Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information in this system of records comes from employee, from 
personnel actions as noted in official personnel folders, and from 
supervisor.

Exemptions claimed for the system:
    None.
TREASURY/CS .196

System name:
    Preclearance Costs--Treasury/Customs.

System location:
    Customs Management Center, 10 Causeway Street, Boston, MA 02222.

Categories of individuals covered by the system:
    All Customs Inspectors and Foreign Service employees of North 
Central Region, who are stationed at Toronto and Montreal, Canada.

Categories of records in the system:
    Salaries, living allowances and benefits paid to employees who are 
stationed at Toronto and Montreal, Canada.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (6) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Data is stored in a file folder within two metal file cabinets in 
the work area of the Budget Section.

Retrievability:
    The file is identified as the ``Pre-clearance Record'' which 
contains the names of all employees listed in alphabetical order with 
corresponding costs associated with each employee.

Safeguards:
    The file is located within an office that is locked during non-
working hours. The building is guarded by

[[Page 69800]]

uniformed security police and only authorized persons are permitted 
entry to the building.

Retention and disposal:
    The files are kept for three years and then destroyed.

System manager(s) and address:
    Director, Customs Management Center, 10 Causeway Street, Boston, MA 
02222.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in the system is obtained from the Bi-
weekly Comprehensive Payroll Listing, Treasury Form 2979, supplied by 
the Payroll Data Center.

Exemptions claimed for the system:
    None.
TREASURY/CS .197

System name:
    Private Aircraft/Vessel Inspection Reporting System--Treasury/
Customs.

System location:
    Office of Field Operations, U.S. Customs Service, 1300 Pennsylvania 
Avenue, NW., Washington, DC 20229.

Categories of individuals covered by the system:
    Names of pilots and vessel masters arriving in the United States.

Categories of records in the system:
    Names and personal identifiers of pilots, vessel masters, and 
owners of vessels with appropriate registration and/or documentation 
numbers and characteristics, and arrival dates at port of entry.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Magnetic disc and tape storage; microfiche.

Retrievability:
    By individual name, private aircraft/vessel registration number; 
vessel name.

Safeguards:
    All inquiries are made by officers with full field background 
investigation on a ``need-to-know'' basis only. Procedural and physical 
safeguards are utilized such as accountability and receipt records, 
guards patrolling the area, restricted access and alarm protection 
systems, special communications security, etc.

Retention and disposal:
    Customs Form 178 (Private Aircraft Inspection Report) is destroyed 
after entry into data system.

System manager(s) and address:
    Process Owner, Passenger Operations Division, U.S. Customs Service, 
1300 Pennsylvania Avenue, NW., Washington, DC 20229.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Proposed Customs Form 178 (Private Aircraft Inspection Report) 
which will be prepared by Customs officers, unnumbered forms prepared 
by vessel masters or owners who report their arrival to a United States 
port of entry, and other Federal agencies.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .201

System name:
    Property File-Non-Expendable--Treasury/Customs.

System location:
    Offices of each Port within the Mid-America Customs Management 
Center (see Customs appendix A.); Office of Logistics Management, U.S. 
Customs Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 
20229; Office of the Director, Customs Management Center, San Diego, 
CA; Offices of the Port Directors: San Ysidro, CA; Tecate, CA; 
Calexico, CA; Andrade, CA; San Diego Barge Office, and the Offices of 
the Customs Patrol Division, San Diego, CA; San Ysidro, CA; Calexico, 
CA; Tecate, CA; Port Directors Office, Entry Control Section (see 
Customs appendix A.); United States Customs Service, PO Box 1641, 
Honolulu, HI 96806; Federal Building, Room 198, 511 NW., Broadway, 
Portland, OR 97209; Management Program Specialist, U. S. Customs 
Service, 555 Battery Street, Room 329, San Francisco, CA 94126.

Categories of individuals covered by the system:
    Employees issued non-expendable property.

Categories of records in the system:
    Receipts for badges, cap insignias, bonded warehouse keys, 
identification cards, Government driver's licenses, firearms and other 
non-expendable property.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the

[[Page 69801]]

Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Locked file cabinet.

Retrievability:
    Folders identified by individual's name.

Safeguards:
    During non-working hours the room/building in which the file is 
located is locked. Access limited to authorized Customs personnel.

Retention and disposal:
    Until employee separates/transfers. Transfer to National Personnel 
Records Center (NPRC), (CPR), St. Louis, MO, thirty days after employee 
is separated.

System manager(s) and address:
    Port Directors in Mid-America Region; Director, Office of Logistics 
Management, U.S. Customs Service, Headquarters, 1300 Pennsylvania 
Avenue, NW., Washington, DC, 20229; Customs Management Center 
Directors, Port Directors, and Division Directors within the San Diego 
Customs District (see Customs appendix A.); Chief, Headquarters Support 
Branch, Logistics Management Division, U.S. Customs Service 
Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229; 
Local Property Officer, Room 228, Federal Building, Entry Control 
Section, 335 Merchant Street, Honolulu, HI 96813; Director, Federal 
Building, Room 198, 511 NW., Broadway, Portland, OR 97209; 
Administrative Officer, U.S. Customs Service, 555 Battery Street, Room 
327, San Francisco, CA 94111.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this system consists of receipts of employees 
receiving non-expendable property.

Exemptions claimed for the system:
    None.
TREASURY/CS .206

System name:
    Regulatory Audits of Customhouse Brokers--Treasury/Customs.

System location:
    Office of Regulatory Audit, United States Customs Service 
Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, and 
at each of the field offices of Regulatory Audit (see Customs appendix 
A for addresses).

Categories of individuals covered by the system:
    Persons licensed to do business pursuant to 19 U.S.C. 1641.

Categories of records in the system:
    Audit reports of customs broker accounts and records; 
correspondence regarding such reports; Congressional inquiries 
concerning customs brokers and disposition made of such inquiries; 
names of officers of customs broker firms, license numbers and dates 
issued and district covered.

Authority for maintenance of the system:
    19 U.S.C. 1641; 19 CFR part 111. 5 U.S.C. 301; Treasury Department 
Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order,or license, where the disclosing agency becomes aware 
of an indication of a violation or potential violation of civil or 
criminal law or regulation; (2) disclose information to a Federal, 
state, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (3) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to the news 
media in accordance with guidelines contained in 28 CFR 50.2 which 
relate to an agency's functions relating to civil and criminal 
proceedings; (5) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

Policies and practices for storing, retrieving, safeguarding, 
retaining, and disposing of records in the system:
Storage:
    Each custom broker permanent file is inserted in alphabetical order 
by name of the firm in an unlocked drawer within a metal file cabinet 
located in one or more regulatory audit offices. Each customs broker 
work paper file is similarly stored, but maintained in numerical order 
by audit report number.

Retrievability:
    Each broker permanent file is readily retrievable when the name is 
given, while the workpaper file is retrievable after obtaining the 
audit report file number from within the permanent file.

Safeguards:
    The files described above are maintained within the respective 
regulatory audit offices. During non-working hours, the offices in 
which the files are located are locked.

Retention and disposal:
    Customhouse broker files are generally retained in each office at 
least three years, after which they are placed in General Service 
Administration long-term archival storage.

System manager(s) and address:
    Director, Office of Regulatory Audit, United States Customs Service 
Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, and 
the Regional Directors, Regulatory Audit at each of the regional 
offices (see Customs appendix A for addresses).

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates in connection 
with customs broker audits conducted by the regional regulatory audit 
staffs. The audits may be supplemented with information furnished by 
the Office of the Regional Counsel, Office of Enforcement, and the 
Office of Regulations and Rulings. These audits include examinations of 
brokers business records, including data maintained in support of 
client customs business.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4),

[[Page 69802]]

(e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a (k)(2).
TREASURY/CS .207

System name:
    Reimbursable Assignment/Workticket System--Treasury/Customs.

System location:
    U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., 
Washington, DC 20229.

Categories of individuals covered by the system:
    Customs Service employees who perform reimbursable services and 
parties in interest for whom reimbursable services are performed.

Categories of records in the system:
    Name, address, Social Security number or importer of record number 
assigned by the Customs Service, listings of reimbursable overtime 
assignments of Customs employees, bills and refund checks issued to 
parties in interest, travel expenses incurred by Customs employees in 
connection with the reimbursable services.

Authority for maintenance of the system:
    19 U.S.C. 261, 267, and 1451; 19 CFR 24.16 and 24.17; 5 U.S.C. 301; 
Treasury Department Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The information in this system is contained in a computerized 
system utilizing magnetic tape storage techniques.

Retrievability:
    The information in this system is retrieved by the individual's 
Social Security number or by the individual's importer of record 
number.

Safeguards:
    Procedural and physical safeguards are utilized such as 
accountability and receipt access, guards patrolling the area, 
restricted access and alarm systems.

Retention and disposal:
    The records in this system are retained in accordance with the 
requirements of the Treasury Records Control Manual.

System manager(s) and address:
    Assistant Commissioner, Office of Field Operations, U.S. Customs 
Service Headquarters, 1300 Pennsylvania Ave, NW., Washington, DC 20229.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this system originates with the receipt of a 
request for reimbursable services from the party in interest. In 
addition, information in this system is derived from Customs Form 5106 
(Notification of Importer's Number/Application for Importer's Number) 
which is filed with the Customs Service by the importer, and from 
Customs Form 6082 (Work Ticket) which is filed by the Customs Inspector 
who performed the reimbursable services.

Exemptions claimed for the system:
    None.
TREASURY/CS .208

System name:
    Restoration of Forfeited Annual Leave Cases--Treasury/Customs.

System location:
    Located in U.S. Customs Service, National Finance Center, 
Indianapolis, Indiana, and Mission Support Office of each Customs 
Management Center. (See Customs appendix A for addresses).

Categories of individuals covered by the system:
    Employees of the U.S. Customs Service who have applied for 
restoration of forfeited annual leave.

Categories of records in the system:
    Employee applications for restoration of leave. Management 
decisions on employee applications for restoration of leave. Applicable 
regulations.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are stored in manila folders.

Retrievability:
    Records are indexed by name.

Safeguards:
    Records are maintained in locked files.

Retention and disposal:
    Records are retained in accordance with the requirements of the 
Treasury Records Control Manual.

System manager(s) and address:
    Mission Support Officer in each Customs Management Center, and the 
Director, National Finance Center, Indianapolis, Indiana

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

[[Page 69803]]

Record source categories:
    Evidential materials supporting employee applications for 
restoration of forfeited annual leave. Evidential materials supporting 
management decisions.

Exemptions claimed for the system:
    None.
TREASURY/CS .209

System name:
    Resumes of Professional Artists--Treasury/Customs.

System location:
    Area Director, New York Seaport Area, 6 World Trade Center, New 
York, NY 10048.

Categories of individuals covered by the system:
    Professional Artists.

Categories of records in the system:
    Artist's name and professional art background.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Paper.

Retrievability:
    Alphabetical listing.

Safeguards:
    Filing cabinet, office locked at end of day.

Retention and disposal:
    Records are disposed of in accordance with the requirements of the 
Treasury Records Control Manual.

System manager(s) and address:
    Area Director, New York Seaport Area, 6 World Trade Center, New 
York, NY 10048.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Resume information provided by artist.

Exemptions claimed for the system:
    None.
TREASURY/CS .211

System name:
    Sanction List--Treasury/Customs.

System location:
    Director, U.S. Customs, National Finance Center, PO Box 68907, 
Indianapolis, Indiana 46228.

Categories of individuals covered by the system:
    Persons who are indebted to the United States Government for bills 
that are unpaid and past due.

Categories of records in the system:
    Listing is issued weekly showing individual's name and address plus 
number and amount of unpaid and past due bills.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each sanction list is stored in a file drawer in an unlocked file 
cabinet.

Retrievability:
    Each sanction list is identified by month and year of issuance.

Safeguards:
    The file cabinet described above is maintained within the area 
assigned in the Customs Office. During non-working hours the room and/
or building in which the file cabinet is located is locked.

Retention and disposal:
    Retained in Customs Office for minimum of one year. Disposal in 
accordance with Records Control Manual.

System manager(s) and address:
    Director, U.S. Customs, National Finance Center, PO Box 68907, 
Indianapolis, Indiana 46022.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this listing is secured from CF 6084 Bill Form 
issued to each individual and correspondence files maintained for 
individuals.

Exemptions claimed for the system:
    None.
TREASURY/CS .212

System name:
    Search/Arrest/Seizure Report--Treasury/Customs.

System location:
    Office of Investigations, Offices of the U.S. Customs Service. (See 
Customs appendix A.)

Categories of individuals covered by the system:
    Persons who have or may have violated a law of the United States.

Categories of records in the system:
    Name, alias, date of birth, age, personal data, addresses, home and 
business telephone numbers, occupation, background information, 
associations, license number and registration number of vehicle, vessel 
and/or aircraft, mode of entry of individual or contraband, 
fingerprints, pictures, declaration forms, cash receipts, receipt for 
seized goods, all other forms pertinent to the case, such as Notice to 
Master, etc.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statue, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has

[[Page 69804]]

requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case is placed in a folder which is filed in numerical order 
according to the assigned case file number. These files are kept in a 
locked metal cabinet.

Retrievability:
    The above-mentioned case file numbers are cross-indexed by name to 
such numbers, and cards are filed alphabetically within a metal file 
box.

Safeguards:
    The metal file cabinet and the metal file box are located within an 
office that is locked during non-working hours.

Retention and disposal:
    These cases are retained for a period of three years after which 
they are destroyed together with related index cards.

System manager(s) and address:
    Special Agent in Charge. (See Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources may not need to be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .214

System name:
    Seizure File--Treasury/Customs.

System location:
    Special Agent in Charge, Room 508, U.S. Customs Service, 6 World 
Trade Center, New York, NY 10048.

Categories of individuals covered by the system:
    Ship masters, ship crew members, longshoremen, vessels, private 
aircraft, private vessels, individuals from whom seizures have been 
made, or upon whom Memoranda of Information Received and Reports of 
Investigation have been written.

Categories of records in the system:
    Memoranda of Information Received and reports of Investigation 
which are reports from law enforcement agencies of suspects or arrests. 
Reports of Seizures by Customs, other information indicating violators 
or suspected violators.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Manila files within metal file cabinets.

Retrievability:
    Alphabetical; for aircraft or car by number; by seizure number; by 
name of individual.

Safeguards:
    Room has a 24-hour guard and is locked.

Retention and disposal:
    Seizure files are maintained for three years after final 
disposition. Memoranda of Information Received are maintained as long 
as needed.

System manager(s) and address:
    Director, Patrol Division, U.S. Customs Service, 6 World Trade 
Center, New York, NY 10048.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources may not need to be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .215

System name:
    Seizure Report File--Treasury/Customs.

System location:
    U.S. Customs Mail Facility, Room 416, 1675-7th Street, Oakland, CA 
94615.

Categories of individuals covered by the system:
    Individuals to whom prohibited merchandise is addressed.

[[Page 69805]]

Categories of records in the system:
    Name, address, property description, estimated foreign value, duty, 
domestic value, circumstances of seizure, sender, section of law 
violated, delivery to San Francisco seizure clerk.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statue, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The information in this system is contained on Customs Form 6051 
Custody Receipt for Retained or Seized Property and Customs Form 151-
Search/Arrest/Seizure Report. These forms are placed within file 
folders which are located in a metal file cabinet.

Retrievability:
    Each Seizure Report and Custody Receipt (stapled together) are 
identified by the name of the person to which the seized items are 
addressed and the names are filed by seizure number by fiscal year.

Safeguards:
    The file folders are placed within a metal cabinet which is located 
within an office that is locked during non-working hours. The building 
is guarded by uniformed security police and only authorized persons are 
permitted in the building.

Retention and disposal:
    Last three fiscal years records are kept in a file cabinet in the 
office.

System manager(s) and address:
    Chief, Mail Branch. See location above.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this system originates with and consists of 
information obtained from mail shipments.

Exemptions claimed for the system:
    None.
TREASURY/CS .224

System name:
    Suspect Persons Index--Treasury/Customs.

System location:
    U.S. Customs Officers located at the following addresses: 300 2nd 
Avenue, So., Great Falls, MT 59405; 555 Battery Street, San Francisco, 
CA 94111; 1000 2nd Ave., Suite 2100, Seattle, WA 98104.

Categories of individuals covered by the system:
    Persons suspected of violation of Customs Laws.

Categories of records in the system:
    Name and related file number.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statue, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Maintained in folders and stored in metal file cabinet.

Retrievability:
    The office and building are locked during non-working hours.

Safeguards:
    Alphabetical by use of cross index.

Retention and disposal:
    Records are maintained and disposed of in accordance with Records 
Disposal Manual.

System manager(s) and address:
    Port Directors of Customs. See location above.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).

[[Page 69806]]

TREASURY/CS .226

System name:
    Television System--Treasury/Customs.

System location:
    Office of Port Directors at ports of entry.

Categories of individuals covered by the system:
    Persons involved in incidents related to a secondary search and 
subsequent disturbance while entering the United States from Mexico.

Categories of records in the system:
    An audio-video cassette recording of persons being escorted into, 
as well as inside, the secondary offices of the Customs area of the 
Port of Entry.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised, as 
amended, and the Customs Regulations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Audio-video cassette.

Retrievability:
    By subject's name, date, and time.

Safeguards:
    Cassettes are under control of Port Director and released only to 
the courts when subpoenaed or when requested to be reviewed by subject 
and his attorney.

Retention and disposal:
    All cassettes with incidents are retained for six months. Those on 
which some action may be taken are retained for one year or close of 
the case. Cassettes are reusable. Therefore, erasure occurs when new 
recording takes place.

System manager(s) and address:
    Port Directors offices.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, above.

Record source categories:
    Audio-video recording of persons being escorted into the Customs 
area.

Exemptions claimed for the system:
    None.
TREASURY/CS .227

System name:
    Temporary Importation Under Bond (TIB) Defaulter Control System--
Treasury/Customs.

System location:
    U.S. Customs Service, Office of Investigations, 1300 Pennsylvania 
Avenue, NW, Washington, DC 20229.

Categories of individuals covered by the system:
    Individuals who have been denied T.I.B. privileges because of 
failure to pay outstanding liquidated damages.

Categories of records in the system:
    Individual's name, personal identifying numbers and 
characteristics, address, company and case description, etc.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    (1) Magnetic disc and tape storage; (2) Hard Copy; (3) Microfiche 
files.

Retrievability:
    Indexing is by violator name.

Safeguards:
    All inquiries are made by officers with full field background 
investigations on a ``need to know'' basis only. Procedural and 
physical safeguards are utilized such as accountability and receipt 
records, guards patrolling the area, restricted access and alarm 
protection systems, special communications security, etc.

Retention and disposal:
    Records are disposed of in accordance with the requirements of the 
Treasury Records Control Manual.

System manager(s) and address:
    Assistant Commissioner, Office of Investigations, U.S. Customs 
Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229.

[[Page 69807]]

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, above.

Record source categories:
    Customs officers completing Customs Form 164 (TECS-TIB Defaulter 
Control).

Exemptions claimed for the system:
    None.
TREASURY/CS .232

System name:
    Tort Claims Act File--Treasury/Customs.

System location:
    Office of the Associate Chief Counsel, U.S. Customs Service, One 
World Trade Center, Suite 741, Long Beach, CA 90832; Associate Chief 
Counsel of Customs, 6 World Trade Center, New York, NY 10048; Office of 
the Associate Chief Counsel, U.S. Customs Service (Chicago), 610 South 
Canal St., Chicago, IL 60607; Office of Associate Chief Counsel 
(Houston), 2323 South Shepard St., Houston, TX 77019; Office of the 
Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania 
Avenue, NW, Washington, DC 20229; Office of Assistant Chief Counsel, 
555 Battery Street, San Francisco, CA 94126; and Office of Assistant 
Chief Counsel, 1000 Second Avenue, Suite 2200, Seattle, WA 98104.

Categories of individuals covered by the system:
    Private persons who have filed or may file claims under the Federal 
Tort Claims Act for property damage or personal injury allegedly caused 
by a wrongful or negligent act or omission on the part of a Customs 
Service employee while acting within the scope of his employment.

Categories of records in the system:
    Reports of Investigation regarding accidents involving Customs 
employees, documents relating to the administrative handling of the 
claims filed thereon, and documents submitted by the claimant in 
support of the claim.

Authority for maintenance of the system:
    28 U.S.C. 2672, et seq; 28 CFR 14.1, et seq; 31 CFR 3.1, et seq; 
Treasury Department Administrative Circular No. 131, dated August 19, 
1965.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted in a numerical file folder which is 
filed in an unlocked drawer within a metal container.

Retrievability:
    Each case file is identified in the numerical file folder within 
the metal container by the name of the person who has filed or may file 
a claim.

Safeguards:
    During non-working hours the room in which the metal container is 
located is locked, and access to the building is controlled at all 
times by uniformed guards.

Retention and disposal:
    Tort claim files are retained until there is no longer any space 
available for them within the metal container, at which time the oldest 
closed files are transferred to the Federal Records Centers.

System manager(s) and address:
    Associate Chief Counsel, U. S. Customs Service, One World Trade 
Center, Suite 741, Long Beach, CA 90832; Associate Chief Counsel, U.S. 
Customs Service, 6 World Trade Center, New York, NY 10048; Associate 
Chief Counsel of Customs, 610 south Canal St., Chicago, IL 60607; 
Associate Chief Counsel, 2323 South Shepard St., Suite 1246, Houston, 
TX 77019; Chief Counsel, U.S. Customs Service Headquarters, 1300 
Pennsylvania Avenue, NW, Washington, DC 20229; Office of Assistant 
Chief Counsel, 555 Battery Street, San Francisco, CA 94126; and Office 
of Assistant Chief Counsel, 1000 Second Ave., Suite 2200, Seattle, WA 
98104-1049.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates with a Standard 
Form 95 (Claim for Damage or Injury) which is completed and filed with 
the Customs Service by the claimant. Using these forms as a basis, 
investigations are conducted by authorized Customs Service 
investigative personnel in order to determine the facts surrounding the 
claims. During these investigations information may be elicited from 
Customs Service employees, private persons, or any other parties who 
may have information regarding the facts surrounding the claims. When a 
claim is not filed, the information is limited to the investigative 
reports of the property damage or personal injury.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .234

System name:
    Tort Claims Act File--Treasury/Customs.

System location:
    Offices of the Director, Customs Management Center, Mid-America, 
Chicago, IL, Ports, and South Texas Customs Management Center. (See 
Customs appendix A.)

[[Page 69808]]

Categories of individuals covered by the system:
    All individuals presenting claims of damage to personal property 
resulting from Customs activities.

Categories of records in the system:
    Written damage claims supported by estimates, bills, claim forms 
and internal Customs Service memoranda.

Authority for maintenance of the system:
    31 CFR part 3; 5 U.S.C. 301; Treasury Department Order No. 165, 
revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used: To 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Filed in cabinets in the Port Directors offices.

Retrievability:
    Folders filed in alphabetical sequence.

Safeguards:
    File cabinets are located within the area assigned in the Customs 
office. During non-working hours the room in which the cabinets are 
located is locked.

Retention and disposal:
    Retained in Port Directors offices for three years then transferred 
to the Federal Records Centers for seven years and three months prior 
to destruction.

System manager(s) and address:
    Port Director as appropriate in the Mid-America Customs Management 
Center, Chicago, IL. (See Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, above.

Record source categories:
    The information in this system originates with a written claim 
submitted by the claimant, as well as information supplied on Standard 
Form 95 and internal Customs memoranda.

Exemptions claimed for the system:
    None.
TREASURY/CS .238

System name:
    Training and Career Individual Development Plans--Treasury/Customs.

System location:
    Located at the Mission Support Office at each Customs Management 
Center.

Categories of individuals covered by the system:
    All U.S. Customs employees.

Categories of records in the system:
    Records are maintained on training or other development activities 
completed and/or planned for individual employees, whether for programs 
such as Executive Development or Upward Mobility, or other special 
emphasis development programs. Records also include such things as, but 
not limited to skills, abilities, education, experience, career plans 
and goals, and other related information.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are located in file folders, and/or official personnel 
folder, and in electronic media.

Retrievability:
    Records are indexed by name.

Safeguards:
    Records are maintained in locked file or office.

Retention and disposal:
    Records are retained until separation or until employee is no 
longer part of a special emphasis program.

System manager(s) and address:
    Mission Support Officer at each Customs Management Center.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, above.

Record source categories:
    Information is obtained from the employee and supervisors.

Exemptions claimed for the system:
    None.
TREASURY/CS .239

System name:
    Training Records--Treasury/Customs.

System location:
    Scheduling Office, U.S. Customs Service Academy, FLETC.

Categories of individuals covered by the system:
    Customs employees who have completed training.

Categories of records in the system:
    Standard Form 182, Request, Authorization, Agreement and 
Certification of training. Selected information also recorded in 
individuals permit record, and a copy of the form is filed in the 
individual's official personnel folder.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in file folders, on file cards, on training 
forms, or on discs.

Retrievability:
    Records are indexed by name.

Safeguards:
    Records are maintained in a locked file or room, or with limited 
access.

Retention and disposal:
    Records are maintained for up to three years after employee 
separates from the Service.

[[Page 69809]]

System manager(s) and address:
    National Director of Training, U. S. Customs SVC Academy, FLETC

Notification procedure:
    U. S. Customs Service Academy, Building 70--FLETC, Glynco, GA 31524

Record access procedures:
    U. S. Customs Service Academy, Building 70--FLETC, Glynco, GA 31524

Contesting record procedures:
    U. S. Customs Service, Director, Office of Human Resources, 1300 
Pennsylvania Avenue, NW, Washington, DC 20229

Record source categories:
    Information for this file is obtained from supervisors, managers, 
instructors, educational institutions, and/or training facilities such 
as the Office of Personnel Management, Department of the Treasury, etc.

Exemptions claimed for the system:
    None.
TREASURY/CS .244

System name:
    Treasury Enforcement Communications System (TECS)--Treasury/
Customs.

System location:
    Office of Investigations, U.S. Customs Service, 1300 Pennsylvania 
Avenue, NW, Washington, DC 20229.

Categories of individuals covered by the system:
    (1) Violators or suspected violators of U.S. Customs or related 
laws (some of whom have been apprehended by Customs officers); (2) 
Individuals who are suspected of, or who have been arrested for, thefts 
from international commerce; (3) Convicted violators of U.S. Customs 
and/or drug laws in the United States and foreign countries; (4) 
Fugitives with outstanding warrants--Federal or state; (5) Victims of 
U.S. Customs law violations; (6) Owners, operators and/or passengers of 
vehicles, vessels or aircraft traveling across U.S. borders; (7) 
Individuals participating in financial transactions reported under the 
Bank Secrecy Act.

Categories of records in the system:
    Every possible type of information from a variety of Federal, state 
and local sources, which contributes to effective law enforcement may 
be maintained in this system of records. Records include but are not 
limited to records pertaining to known violators, wanted persons, 
lookouts (temporary and permanent), reference information, regulatory 
and compliance data. Information about individuals includes but is not 
limited to name, alias, date of birth, address, physical description, 
various identification numbers (i.e., seizure number), details and 
circumstances of a search, arrest, or seizure, case information such as 
merchandise and values, methods of theft, etc.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Magnetic disc and tape, laser optical disks, microfiche, and hard 
copy.

Retrievability:
    By name; unique identifiers, address, or in association with an 
enforcement report or other system document.

Safeguards:
    (1) All officers making inquiries have had a full field background 
investigation and are given information on a ``need-to-know'' basis 
only. (2) Procedural and physical safeguards are utilized such as 
accountability and receipt records, guards patrolling the area, 
restricted access and alarm protection systems, special communications 
security, etc.

Retention and disposal:
    Review is accomplished by Customs officers each time a record is 
retrieved and on periodic basis to see if it should be retained or 
modified. Since both temporary and permanent records are maintained, 
period of retention will vary with type of record entered. The records 
are disposed of by erasure of magnetic tape or disc, and by shredding 
and/or burning of hard copy documents.

System manager(s) and address:
    Assistant Commissioner, Office of Investigations, U.S. Customs 
Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229.

Notification procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)

Record access procedures:
    This system of records may not be accessed under the Privacy Act 
for the purpose of inspection.

Contesting record procedures:
    Since this system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual and those records, if any, cannot be inspected, the system 
may not be accessed under the Privacy Act for the purpose of contesting 
the content of the record.

Record source categories:
    This system contains investigatory material compiled for law 
enforcement purposes whose sources need not be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), 
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2).
TREASURY/CS .249

System name:
    Uniform Allowances-Unit Record--Treasury/Customs.

[[Page 69810]]

System location:
    Financial Management Office, 99 SE First Street, Miami, FL 33131; 
Management Services Branch, Administration Division, Port Director, San 
Juan, PR 00903; Financial Management Division, U.S. Customs Service, 10 
Causeway St., Room 801, Boston, MA 02222.

Categories of individuals covered by the system:
    U.S. Customs Employees.

Categories of records in the system:
    Name-Record of Uniform Allowance Payments.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Files are maintained in an unlocked drawer within a metal file 
cabinet.

Retrievability:
    Alphabet by name. Appropriation Accounting Document Number.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Financial Management Division within the Customs 
Service Building. During non-working hours the room in which the metal 
container is located is locked and access to the building is controlled 
by uniformed guards.

Retention and disposal:
    These files are retained as prescribed by GAO Regulations or until 
there is no longer any space available for them within the metal 
container, at which time the oldest files are transferred to the 
Federal Records Centers.

System manager(s) and address:
    Director of Financial Management, 99 SE First Street, Miami, FL 
33131; Port Director, U.S. Customs Service, PO Box 2112, Old San Juan, 
PR 00903; Director, Financial Management Division, U.S. Customs 
Service, 10 Causeway St., Room 801, Boston, MA 02222.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, above.

Record source categories:
    From memoranda received from Ports. Data transcribed from Payment 
Vouchers.

Exemptions claimed for the system:
    None.
TREASURY/CS .251

System name:
    Unscheduled Overtime Report (Customs Form 31)--Treasury/Customs.

System location:
    Director, Office of Operations, 6 World Trade Center, Room 508, New 
York, NY 10048.

Categories of individuals covered by the system:
    Special Agents assigned to the office of Regional Director of 
Investigations authorized to receive unscheduled overtime remuneration.

Categories of records in the system:
    Customs Form 31 enumerates the nature of overtime performed, the 
number of hours and the date on which the overtime was performed and 
the case number of investigation.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The information in this system is contained on CF 31, the forms are 
contained within a file folder and are placed in a metal file cabinet.

Retrievability:
    By name.

Safeguards:
    The file cabinet is maintained within the area assigned to the 
Director of Investigations, New York, within the Customhouse. During 
non-working hours the complex in which the file is located is locked 
and access to the building is controlled at all times by uniform 
guards.

Retention and disposal:
    The forms are destroyed after three (3) years.

System manager(s) and address:
    Regional Director of Investigations. (See Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this system originates from the Special Agent 
who performs the unscheduled overtime.

Exemptions claimed for the system:
    None.
TREASURY/CS .252

System name:
    Valuables Shipped Under the Government Losses in Shipment Act--
Treasury/Customs.

System location:
    Director, Customs Management Center, 610 S. Canal Street, Chicago, 
IL 60607.

Categories of individuals covered by the system:
    Customs employees collecting and transmitting funds to cashier for 
deposit.

Categories of records in the system:
    Name of employee, collection document serial numbers, amount of 
collection.

Authority for maintenance of the system:
    Section 300.30, Customs Accounting Manual; 5 U.S.C. 134f; 5 U.S.C. 
301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to those officers and employees of the Customs Service and the 
Department of

[[Page 69811]]

the Treasury who have a need for the records in the performance of 
their duties; (2) disclose records as required in administration of the 
Freedom of Information Act (5 U.S.C. 552).

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Filed in folders with the individual's name appearing at the top 
thereof in a file cabinet.

Retrievability:
    Each record folder is filed by name of individual.

Safeguards:
    The cabinet described above is maintained within the area assigned 
in the Customs office. During non-working hours the area in which the 
cabinet is located is secured.

Retention and disposal:
    Retained for three years and then forwarded to FRC for seven years 
retention.

System manager(s) and address:
    Port Director, as appropriate, in the Mid-America Customs 
Management Center, Chicago, IL 60607.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Data submitted by individual Customs employee involved.

Exemptions claimed for the system:
    None.
TREASURY/CS .258

System name:
    Violator's Case Files--Treasury/Customs.

System location:
    Port Director of Customs, U.S. Customs Service, Main and Stebbins 
Streets, St. Albans, VT 05478.

Categories of individuals covered by the system:
    Individuals involved in smuggling, filing false invoices, documents 
or statements, violators of Customs bonds, or any violation of Customs 
laws.

Categories of records in the system:
    Individual's name and address, Social Security number and physical 
description; alias, occupation, type of violation, previous record, 
driver's license, passport number, notes from inspectors involved, and 
any other supporting documents.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folders and 3 x 5 index cards.

Retrievability:
    Filed by case number.

Safeguards:
    Files are under the supervision of Fines, Penalties and Forfeitures 
Officer from 8 a.m. to 5 p.m., Monday through Friday. All other hours, 
office remains locked.

Retention and disposal:
    Files are maintained in the office of the Fines, Penalties, and 
Forfeitures Officer for a period of five years or six years. At the 
conclusion of this period, they are destroyed by shredding.

System manager(s) and address:
    Port Director, U.S. Customs Service, St. Albans, VT 05478.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources may not need to be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .260

System name:
    Warehouse Proprietor Files--Treasury/Customs.

System location:
    Mid-America Customs Management Center, 610 S. Canal St., Suite 900, 
Chicago, IL 60607. (See Customs appendix A.)

Categories of individuals covered by the system:
    Present and past warehouse proprietors and employees that require 
an investigation and related information.

Categories of records in the system:
    Report of investigations, application and approval or denial of 
bond to act as warehouse proprietor and other Customs Service 
Memoranda. Names, addresses, Social Security numbers, and dates and 
places of birth of persons employed.

Authority for maintenance of the system:
    Customs Regulations, part 19, 5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies

[[Page 69812]]

responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulation; (2) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (3) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to the news 
media in accordance with guidelines contained in 28 CFR 50.2 which 
relate to an agency's functions relating to civil and criminal 
proceedings; (5) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in file folders and stored in file cabinets 
in each Port Director's office within the Mid-America Customs 
Management Center, Chicago, IL 60607.

Retrievability:
    Each file is identified by the name of the warehouse proprietor.

Safeguards:
    The file cabinets are maintained within the area assigned to the 
District Director. During non-working hours the room and/or building in 
which the file cabinet is located is locked.

Retention and disposal:
    Employee name data retained for period of employment with warehouse 
proprietor.

System manager(s) and address:
    Port Director, as appropriate, in the Mid-America Customs 
Management Center, Chicago, IL 60607. (See Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this file originates from the individual 
applicant for warehouse proprietor's bond, from reports of 
investigation, and other Customs Memoranda.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .262

System name:
    Warnings to Importers in lieu of Penalty--Treasury/Customs.

System location:
    Located in the Office of the Director, Customs Management Center, 
610 S. Canal St., Suite 900, San Diego, CA 92101; Offices of the Port 
Directors, U.S. Border Station, San Ysidro, CA 92073; P.O. Box 189, 
Tecate, CA 92080; P.O. Box 632, Calexico, CA 92231; 235 Andrade Road, 
Winterhaven, CA 92283; Andrade, CA; San Diego Barge Office.

Categories of individuals covered by the system:
    Individuals and firms in violation of Customs's laws.

Categories of records in the system:
    Brief record of violation and warning.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Maintained on 5 x 7 cards.

Retrievability:
    Alphabetically indexed.

Safeguards:
    Not accessible to other than Customs officers.

Retention and disposal:
    The records are disposed of in accordance with the Treasury Records 
Control Manual.

System manager(s) and address:
    Port Directors, and Directors within the Customs Management Center/
Southern California Customs District. (See Customs appendix A.)

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Customs Officials.

Exemptions claimed for the system:
    None.
TREASURY/CS .268

System name:
    Military Personnel and Civilian Employees' Claims Act File--
Treasury/Customs.

System location:
    Office of the Associate Chief Counsel, U. S. Customs Service, 2323 
South Shepard St., Houston, TX 77019.

Categories of individuals covered by the system:
    Current or former Customs employees filing claims under the 
Military Personnel and Civilian Employees' Claims Act of 1964.

[[Page 69813]]

Categories of records in the system:
    Documents relating to the administrative handling of the claim and 
documents submitted by the claimant in support of the claim.

Authority for maintenance of the system:
    31 U.S.C. 240-243; 31 CFR part 4; Treasury Department 
Administrative Circular No. 131, August 19, 1965; 5 U.S.C. 301; 
Treasury Department Order No. 165, Revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Each case file is inserted alphabetically in a file folder which is 
filed in an unlocked drawer within a metal container.

Retrievability:
    Each case file is identified alphabetically in the file folder 
within the metal container by the name of the person who filed the 
claim.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Office of the Regional Counsel (12th floor), 500 Dallas 
Street, Houston, TX 77002. During non-working hours the room in which 
the metal container is located is locked, and access to the building is 
controlled at all times by uniformed security guards provided by the 
lessor.

Retention and disposal:
    These files are retained until closed at which time the closed 
files are transferred to the Director, Logistics Management Division, 
Office of the Director, East Texas Customs Management Center, Houston, 
TX, for ultimate transportation to the Federal Record Center.

System manager(s) and address:
    Associate Chief Counsel, U. S. Customs Service, 2323 South Shepard 
St., Houston, TX 77019.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information contained in these files originates with the 
Treasury Department Form No. 3079, Civilian Employee Claim For Loss or 
Damage to Personal Property, which is completed and filed with the 
Customs Service by the claimant. Additional information contained in 
these files may be separately provided by the claimant or by the 
claimant's supervisor.

Exemptions claimed for the system:
    None.
TREASURY/CS .269

System name:
    Accounts Payable Voucher File--Treasury/Customs.

System location:
    Financial Management Division, U.S. Customs Service, Gulf Customs 
Management Center, 423 Canal Street, New Orleans, LA 70130.

Categories of individuals covered by the system:
    All South Central Region personnel to whom travel and other 
disbursements are made. All individuals who provide goods and services 
to the South Central Region.

Categories of records in the system:
    Invoices and travel/other vouchers and supporting disbursements 
schedules.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folders in unlocked file cabinets.

Retrievability:
    By name.

Safeguards:
    Usage limited to Regional personnel; cabinets are located in rooms 
which are locked during non-working hours.

Retention and disposal:
    In accordance with Records Control Manual; records are disposed of 
when no longer needed.

System manager(s) and address:
    Director, Financial Management Division, U.S. Customs Service, Gulf 
Customs Management Center, 423 Canal Street, New Orleans, LA 70130.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Invoices and travel/other vouchers submitted by the individual.

Exemptions claimed for the system:
    None.
TREASURY/CS .270

System name:
    Background-Record File of Non-Customs Employees-Treasury/Customs.

System location:
    Office of Internal Affairs, U.S. Customs Service, 1300 Pennsylvania 
Ave. NW, Washington, DC.

Categories of individuals covered by the system:
    Present and past non-Customs personnel requiring a background 
investigation to be granted a permit to conduct Customs business.

Categories of records in the system:
    Report of background investigations, names, addresses, Social 
Security numbers and date and place of birth, etc. of non-Customs 
employees.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of

[[Page 69814]]

an indication of a violation or potential violation of civil or 
criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in file folders and stored in file cabinets 
in the Director's office. Records are also maintained in computer 
format in ports providing internal aircraft arrival/departure services.

Retrievability:
    Each file is identified by the name of the non-Customs employee.

Safeguards:
    The file cabinets are maintained within the area assigned to the 
Director. During non-working hours the room and/or building in which 
the file cabinet is located is locked. Computer format are maintained 
in locked access areas within each respective district and/or port 
office.

Retention and disposal:
    Employee name data is retained during the period the non-Customs 
employee requires admittance to restricted areas.

System manager(s) and address:
    Personnel Security Division, Office of Internal Affairs, Customs 
Headquarters. (For addresses see Customs Service appendix A).

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information in this file originates from the individual non-
Customs employee granted a permit to conduct Custom's business and from 
reports of background investigation which include interviews of Customs 
personnel and private parties and from other Customs internal 
documents.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), 
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2).
TREASURY/CS .271

System name:
    Cargo Security Record System--Treasury/Customs.

System location:
    Director, Customs Management Center, 423 Canal Street, New Orleans, 
LA 70130; Port Director, PO Box 2748, Mobile, AL 36601.

Categories of individuals covered by the system:
    Drivers of motor vehicles or licensed cartmen and lightermen; 
properties and operators of each class of Customs bonded warehouse and 
their employees.

Categories of records in the system:
    Records on drivers of motor vehicles contain information relating 
to personal statistical data, physical characteristics, history of past 
employment, previous five years residences, alias (if any), 
citizenship, military records, criminal record other than traffic 
violations, use of narcotic drugs, and photograph. Name of operator of 
bonded warehouse and employees.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folder with Customs Form 3078, Customs Form 73, Photographs, 
and correspondence; For bonded warehouses, file folder contains Customs 
Form 3581 and names, addresses, and Social Security number of all 
employees; all stored in metal file cabinet. Alphabetical list of 
current I.D. cards issued on drivers retained in file folder and stored 
in desk drawer.

Retrievability:
    By individual name or corporate name.

Safeguards:
    Locked metal file cabinet and desk drawer of customs employee; 
building secured after hours.

Retention and disposal:
    Information on drivers is retained in an active file until revoked 
or canceled. After revocation or cancellation, the information folder 
is placed in an inactive file for a period of five years, after which 
time the records are disposed of in accordance with the General 
Services Administration Records Disposal Manual. Information on 
proprietor bonded warehouse operators and employees is retained on file 
until Customs bonded operations cease and are discontinued, then are 
maintained in an inactive file for a period of three years. Final 
disposition is in accordance with the GSA Records Disposal Manual.

[[Page 69815]]

System manager(s) and address:
    Director, Customs Management Center, 423 Canal Street, New Orleans, 
LA 70130; Port Director, PO Box 2748, Mobile, AL 36601.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Information is obtained from applicant (individual or corporation) 
and from reports of investigation on drivers obtained from Regional 
Director, Investigations, U.S. Customs Service.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (k)(2).
TREASURY/CS .272

System name:
    Currency Declaration File (Customs Form 4790)--Treasury/Customs.

System location:
    Law Enforcement Systems Division, U.S. Customs Service, PO Box 
85145, San Diego, CA 92138 (for addresses of Port Directors, see 
Customs appendix A).

Categories of individuals covered by the system:
    Individuals departing from or entering the country who filed IRS 
Form 4790.

Categories of records in the system:
    Name, identifying number, birth date, address, citizenship, visa 
date and place, immigration alien number, kinds and amounts of monetary 
instruments, address in the United States or abroad, passport number 
and country, and arrival or departure information.

Authority for maintenance of the system:
    31 U.S.C. 1101; 5 U.S.C. 301; Treasury Department Order No. 165, 
revised, as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures are not made outside the Department.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    The Form 4790 is maintained in a file folder or binder in an 
initial file cabinet. Information is stored chronologically in TECS II.

Retrievability:
    They are indexed and filed by name and date in the folder or 
binder. They can be retrieved by computer and printed.

Safeguards:
    The office and building are locked during non-working hours. 
Electronic data is limited to persons cleared for access to the data.

Retention and disposal:
    The records are retained from one to five years and then destroyed.

System manager(s) and address:
    Port Directors of Customs.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The information on the Customs Form 4790 originates from the 
individual or Customs agent reporting the bringing in or taking out of 
currency or monetary instruments exceeding 10,000 dollars.

Exemptions claimed for the system:
    None.
TREASURY/CS .274

System name:
    Importers, Brokers, Carriers, Individuals and Sureties Master 
Files- Treasury/Customs.

System location:
    Office of Financial Management, 909 S.E. First Avenue, Miami, FL 
33131.

Categories of individuals covered by the system:
    Brokers, Importers, Individuals, Carriers, and Sureties.

Categories of records in the system:
    Copies of correspondence incoming and outgoing, copies of bonds, 
entries, bills, data center listings.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Files are maintained in an unlocked drawer within a metal file 
cabinet.

Retrievability:
    Alphabetical by name appearing on correspondence.

Safeguards:
    The metal container described above is maintained within the area 
assigned to the Financial Management Division within the Customs 
Service Building. During non-working hours the room in which the metal 
container is located is locked.

Retention and disposal:
    These files are retained until there is no longer any space 
available for them within the metal container, at which time the oldest 
files are transferred to the Federal Records Center.

System manager(s) and address:
    Director, Office of Financial Management, 909 SE First Avenue, 
Miami, FL 33131.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    Correspondence, Customs Service Data Center and Ports.

Exemptions claimed for the system:
    None.
TREASURY/CS .278

System name:
    Automated Commercial System (ACS)--Treasury/Customs.

System location:
    The Computer is located in Newington, Virginia. Computer terminals 
are located at Customhouses and ports throughout the United States and 
at U.S. Customs Headquarters, Washington DC (For addresses of 
Customhouses, see Customs appendix A.)

Categories of individuals covered by the system:
    U.S. Customs Service employees and individuals involved in the 
import trade.

[[Page 69816]]

Categories of records in the system:
    The system data base is comprised of commodity and merchandise 
processing information relating to Customs administration of trade 
laws. The following system files may contain information about U.S. 
Customs Services employees and/or individuals/ companies involved in 
the import trade. (1) ACS Security Files: Contains randomly established 
five-digit identification codes assigned to Customs Service employees 
authorized to use the system. The file consists of the names and social 
security number of all Customs Service employees using the remote 
terminals to input information into the system. (2) Importer/Broker/
Consignee Bond Files and FP and F Violator-Protest files: Records 
consist of importer of record number, importer name and address, type 
of importation bond, expiration date, surety code, violation statistics 
and protest information. The importer of record number is used as the 
method of accessing the files. The number is assigned by any one of 
three code formats according to availability and the following 
hierarchy. The first choice is the IRS Employer Identification Number 
(EIN). The vast majority of importers have the EIN because of the 
business necessity of it. The second alternative is the Social Security 
number (SSN). The third alternative is a Customs-assigned number. This 
file is referenced during entry processing to verify that the 
individual or company making entry is authorized to import and is 
properly bonded. (3) Entry Files: A record consists of a three-digit 
Customs--assigned Customhouse broker or importer number (non-SSN) and 
the name and address. The file is referenced during entry processing to 
validate the entry file code and is used to direct system output to the 
broker or importer. (4) Corporate Surety Power of Attorney and Bond 
Files: The data consists of names of agents who are authorized to write 
a Customs bond and their SSN, a three-digit surety code (non-SSN) 
assigned by the Customs Accounting Division, the surety name and 
Customs bond information. (5) Liquidator File: A record consists of a 
Customs-assigned three-digit liquidator identification (non-SSN) and a 
Customs employee's name. The employee's liquidator code is input into 
the system as a means of maintaining quality control and an audit trail 
on entries liquidated. (6) Foreign Manufacturer/Shipper File: The file 
contains an identification code constructed using a formula based on 
name and address, manufacturer name and address reported by importers 
and brokers on Customs entry forms or electronic formats. Carrier 
Files: This file consists of carrier names and codes (non SSN) which 
are 4 characters--Standard Carrier Agent Code (SCA) for vessel carriers 
and 2 or 3 character--International Air Transport Association (IATA) 
for air carriers. This code is used to validate data input to the 
manifest and entry processing systems and to direct system output to 
the carrier.

Authority for maintenance of the system:
    19 U.S.C. 66, 1448, 1481, 1483, 1484, 1505, and 1624.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to the Bureau of the Census by providing magnetic tapes 
containing foreign trade data; (2) disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (3) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (4) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (5) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Magnetic media.

Retrievability:
    By identification codes and/or name.

Safeguards:
    Access to computer area is controlled by a security pass 
arrangement and personnel not connected with the operation of the 
computer are prohibited from entering. The building security is 
protected by a uniformed guard. At the ports of processing, terminal 
rooms are under close supervision during working hours and locked after 
close of business. The system security officer issues a unique private 
five digit identification code to each authorized user. Access to the 
Customs computer from other than system terminals is controlled through 
a security software package. Users must input a unique identification 
code and password during the terminal log-in procedure to gain access 
to the system. The password is not printed or displayed at the port of 
processing. The system validates the user ID by transaction type, 
thereby limiting a system user's access to information on a ``need-to-
know'' basis. A listing of identification codes of authorized users can 
be printed only by request of the security officer. The passwords are 
changed periodically to enhance security.

Retention and disposal:
    Files are periodically updated to reflect changes, etc., and are 
disposed of in accordance with the requirements of the Treasury Records 
Control Manual.

System manager(s) and address:
    Director, Office of Automated Systems, Customs Service 
Headquarters, 1300 Pennsylvania Avenue, NW, Washington, DC 20229, is 
responsible for all data maintained in the files.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The system data base contains data received on authorized Customs 
forms or electronic formats from individuals and/or companies 
incidental to the conduct of foreign trade and required by the Customs 
Service in administering the tariff laws and regulations of the United 
States.

Exemptions claimed for the system:
    None.
TREASURY/CS .284

System name:
    Personnel Verification System (PVS)--Treasury/Customs.

System location:
    Office of Information and Technical Services, U.S. Customs Service, 
1300

[[Page 69817]]

Pennsylvania Avenue, NW., Washington, DC 20229, and Regional Offices of 
the U.S. Customs Service. (See Customs appendix A.)

Categories of individuals covered by the system:
    Authorized Customs personnel and non-Customs personnel who have 
received authorization to use the Regional Communications Centers.

Categories of records in the system:
    Individual identifiers including but not limited to name, office 
address, home address, office telephone number, home telephone number, 
badge number, Social Security number, radio call sign, page number, 
organization, and unit.

Authority for maintenance of the system:
    5 U.S.C. 301; Treasury Department Order No. 165, Revised, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    (1) Alphabetic or numerical listings or card files; (2) microfiche; 
(3) magnetic disc and tapes; (4) other electronic storage media.

Retrievability:
    By name, call sign, paging number, Social Security number, badge 
number, organizational code.

Safeguards:
    Records are located in controlled access areas with alarm 
protection systems. Offices are staffed twenty-four hours a day, seven 
days a week.

Retention and disposal:
    Records are maintained in the system until such time as the 
individual is no longer authorized usage of the Regional Communications 
Center. Disposal is by erasure of disc/tapes, shredding and/or burning 
of listings or card files, and burning of microfiche.

System manager(s) and address:
    Assistant Commissioner, Office of Information and Technical 
Services, U.S. Customs Service, 1300 Pennsylvania Avenue, NW., 
Washington, DC 20229.

Notification procedure:
    See Customs appendix A.

Record access procedures:
    See Customs appendix A.

Contesting record procedures:
    See Access, Customs appendix A.

Record source categories:
    The sources include but are not limited to (1) the individual to 
whom the record relates; (2) internal Customs Service records; (3) 
Personnel Verification Sheet.

Exemptions claimed for the system:
    None.
TREASURY/CS .285

System name:
    Automated Index to Central Investigative Files--Treasury/Customs.

System location:
    Office of Investigations, U.S. Customs Service, 1300 Pennsylvania 
Avenue NW., Washington, DC 20229.

Categories of individuals covered by the system:
    (1) Known violators of U.S. Customs laws. (2) Convicted violators 
of U.S. Customs and/or drug laws in the United States and foreign 
countries. (3) Suspected violators of U.S. Customs or other related 
laws. (4) Private yacht masters and pilots arriving in the United 
States.

Categories of records in the system:
    A listing of Memoranda of Information Received, Reports of 
Investigations; Search/Arrest/Seizure Reports, Penalties, and 
Forfeitures, reports required by Private Aircraft Reporting System, 
reports required by the Private Yacht Reporting System, reports on 
vessel violations. Reports relating to an individual, various other 
correspondence (letter, memoranda, etc.), which related to an 
individual in the Treasury Enforcement Communications System.

Authority for maintenance of the system:
    5 U.S.C. 301 and Treasury Department Order No. 165, Revised, as 
amended. Authority for the collection and maintenance of the report 
included in the system is: 19 U.S.C. 1603; 19 U.S.C. 1431; 19 U.S.C. 
66; 31 CFR part 103.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Magnetic disc and tape, microfiche.

Retrievability:
    Name, personal identification numbers, Customs case number, 
document's central file number.

[[Page 69818]]

Safeguards:
    (1) All Central Files users must have a full field background 
investigation. (2) The ``need to know'' principle applies. (3) 
Procedural and physical safeguards are utilized such as accountability 
and receipt records, guard patrolling restricted areas, alarm 
protection systems, special communication security. (4) Access is 
limited to all Office of Investigations terminals and all Law 
Enforcement Systems Division Headquarters and Newington, VA terminals.

Retention and disposal:
    Records will be maintained in the Automated Index to Central 
Enforcement files for as long as the associated document or microfiche 
is retained. Records will be destroyed by erasure of the magnetic disc 
and by burning the microfiche.

System manager(s) and address:
    Assistant Commissioner, Office of Investigations, U.S. Customs 
Service, 1300 Pennsylvania Avenue, NW., Washington, DC 20229.

Notification procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).)

Record access procedures:
    This system of records may not be accessed under the Privacy Act 
for the purpose of inspection.

Contesting record procedures:
    Since this system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual and those records, if any, cannot be inspected, the system 
may not be accessed under the Privacy Act for the purpose of contesting 
the content of the record.

Record source categories:
    This system contains investigatory material compiled for law 
enforcement purposes whose sources need not be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), 
(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2).

Appendix A--U.S. Customs Service

I. Notification, Record Access and Amendment Procedures

    Notification and Record Access Procedures: Requests by an 
individual to be notified if the system of records contains records 
pertaining to him and requesting access to the records shall be in 
writing with envelope and letter clearly marked ``Privacy Act 
Request'' and directed to the Assistant Commissioner, Office of 
Regulations and Rulings, U.S. Customs Service, Rm. 3.4A, Ronald 
Reagan Bldg., 1300 Pennsylvania Avenue, NW, Washington, DC 20229, or 
to the Customs Management Center Director of the region in which the 
records are located (see addresses below).
    The request may be presented in person between the hours of 9 
a.m. and 4:30 p.m. Where the request is presented in person, the 
requester shall present adequate identification to establish his 
identity, and a comparison of his signature and those in the records 
may be made where the records contain the signature of the person to 
whom the records pertain. If an individual is unable to provide the 
requisite documents for identification purposes, he may be required 
to make a signed statement asserting identity and stipulating that 
he understands that knowingly or willfully seeking or obtaining 
access to records about another person under false pretenses is 
punishable by a fine of not more than $5,000.
    Where the request is made in writing, it shall be accompanied by 
a notarized statement executed by the requester asserting identity 
and stipulating that he understands that knowingly or willfully 
seeking or obtaining access to records about another person under 
false pretenses is punishable by a fine of not more than $5,000. A 
comparison of his signature and those in the records may be made 
where the records contain the signature of the person to whom the 
records pertain.
    Amendment Procedures: Requests by an individual contesting the 
context of a record within a system of records shall be in writing 
with the envelope and letter clearly marked ``Privacy Act 
Amendment'' and directed to the Assistant Commissioner, Office of 
Regulations and Rulings, U.S. Customs Service, 1300 Pennsylvania 
Avenue, NW, Washington, DC 20229, or to the Director of the Customs 
Management Center of the region in which the records are located. 
(See addresses below.)

II. Location

Addresses of Headquarters, U.S. Customs Service, Customs Management 
Centers, Regional Directors (Internal Affairs), Port Directors of 
Customs, and Customs Office of Enforcement field offices:
Headquarters U.S. Customs Service: 1300 Pennsylvania Avenue, NW, 
Washington, DC 20229.

Customs Management Centers

Arizona--4740 North Oracle Road, Suite 310, Tucson, AZ 85705, (520) 
670-5900.
Caribbean Area--#1 La Puntilla St., Room 203, San Juan PR 00901, 
(787) 729-6950.
East Great Lakes--4455 Genesee St., Buffalo, NY 14225, (716) 626-
0400.
East Texas--2323 S. Shepard St., Suite 1200, Houston, TX 77019, 
(713) 313-2843.
Gulf--423 Canal St., Room 337, New Orleans, LA 70130, (504) 670-
2404.
Mid-America--610 S. Canal St. Suite 900, Chicago, IL 60607, (312) 
353-4733.
Mid Atlantic--103 S. Gay St., Suite 208, Baltimore, MD 21202, (410) 
962-6200.
Mid Pacific--33 New Montgomery St., Suite 1601, San Francisco, CA 
94105, (415) 744-1530.
New York--6 World Trade Center, Room 716, New York, NY 10048, (212) 
466-4444.
North Atlantic--10 Causeway St., Room 801, Boston, MA 02222, (617) 
565-6210.
North Florida--1624 E. Seventh Ave., Suite 301, Tampa, FL 33605, 
(813) 228-2381.
North Pacific--511 N. W. Broadway, Rm. 592, Portland, OR 97209, 
(503) 326-7625.
Northwest Great Plains--1000 Second Ave., Suite 2000, Seattle, WA 
98104, (206) 553-6944.
South Atlantic--1691 Phoenix Blvd., Suite 270, College Park, GA 
30349, (770) 994-2306.
South Florida--909 SE First Ave. Suite 980, Miami, FL 33131, (305) 
536-6600.
South Pacific--One World Trade Center, PO Box 32639, Long Beach, CA 
90815 (562) 980-3100.
South Texas--PO Box 3130, Bldg #2, Lincoln-Juarez Bridge, Laredo, TX 
78044, (956) 718-4161.
Southern California--610 W. Ash St., Suite 1200, San Diego, CA 
92101, (619) 557-5455.
West Great Lakes--613 Abbott St., 3rd Floor, Detroit, MI 48226, 
(313) 226-2955.
West Texas/New Mexico--9400 Viscount Blvd., Suite 104, El Paso, TX 
79925, (915) 540-5800.

Office of Internal Affairs Field Offices

Regional Director (Internal Affairs), 10 Causeway Street, Boston, MA 
02110.
Resident Agent in Charge (Internal Affairs), 6 World Trade Center, 
New York, N.Y. 10048.
Resident Agent in Charge (Internal Affairs),1000 Bricknell Avenue, 
Miami, FL 33101.
Resident Agent in Charge (Internal Affairs), 423 Canal Street, New 
Orleans, LA 70112.
Special Agent in Charge (Internal Affairs), 2323 S. Shepherd Street, 
Houston, TX 77002.
Resident Agent in Charge (Internal Affairs), 610 S. Canal Street, 
Chicago, IL. 60603.
Special Agent in Charge (Internal Affairs), One World Trade Center, 
Long Beach, CA 90815.

Customs Service/Area Ports Offices

Anchorage: 605 West Fourth Avenue, Anchorage, AK 99501 (907) 271-
2675.
Atlanta: 700 Doug Davis Drive, Atlanta, GA 30354 (404) 763-7020.
Baltimore: 40 S. Gay St, Baltimore, MD 21202 (410) 962-2666.
Baton Rouge: 5353 Essen Lane, Baton Rouge, LA 70809 (504) 389-0261.
Blaine: 9901 Pacific Highway, Blaine, WA 98230 (360) 332-5771.
Boston: 10 Causeway Street, Boston, MA 02222-1059 (617) 565-6147.
Buffalo: 111 West Huron Street, Buffalo, NY 14202-2378 (716) 551-
4373.

[[Page 69819]]

Calais: 1 Main Street, Calais, ME 04619 (207) 454-3621.
Calexico: P.O. Box 632, Calexico, CA 92231 (619) 357-7310.
Champlain: 35 West Service Road, Champlain, NY 12919-8314 (518) 298-
8347.
Charleston: 200 East Bay Street, Charleston, SC 29401 (803) 727-
4296.
Charlotte: 1801-K Cross Beam Drive, Charlotte, NC 28217 (704) 329-
6101.
Charlotte/Amalie: Main Post Ofc-Sugar Estate, St. Thomas, VI 00801 
(809) 774-2911.
Chicago: 610 South Canal Street, Chicago, IL 60607 (312) 353-6100.
Christiansted: Church Street P.O. Box 249, Christianstedt/ St.Croix, 
VI 00820 (809) 773-1490.
Cleveland: 55 Erieview Plaza, 6th Floor, Cleveland, OH 44114. (216) 
891-3804
Dallas/Ft. Worth: P.O. Box 619050, DFW Airport, TX 75261-4818 (972) 
574-2170.
Denver: 4735 Oakland Street, Denver, CO 80239 (303) 361-0715.
Derby Line: Interstate 91, Derby Line, VT 05830 (802) 873-3489.
Detroit: 477 Michigan Avenue, Detroit, MI 48226 (313) 226-3178.
Douglas: 1st Street & Pan American Avenue, Douglas, AZ 85607 (602) 
364-8486.
Duluth: 515 West 1 St Street, Duluth, MN 55802-1390 (218) 720-5201.
El Paso: 9400 Viscount Boulevard, El Paso, TX 79925 (915) 540-5800.
Grand Rapids: Kent County Airport, Grand Rapids, MI 49508 (616) 456-
2515.
Great Falls: 300 2nd Avenue South, Great Falls, MT 59403 (406) 453-
7631.
Greenville/Spartanburg: 150-A West Phillips Road, Greer, SC 29650 
(864) 877-8006.
Harrisburg: Harrisburg International Airport, Bldg 135, Middletown, 
PA 17057-5035 (717) 782-4510.
Hartford: 135 High Street, Hartford, CT 06103 (203) 240-4306.
Highgate Springs: RR2, Box 170, Swanton, VT 05488 (802) 868-2778.
Honolulu: 355 Merchant St., Honolulu, HI 968813 (808) 522-8060.
Houlton: RR 3, Box 5300, Houlton, ME 04730 (207) 532-2131.
Houston/Galveston: 1717 East Loop, Houston, TX 77029 (713) 985-6712.
Jacksonville: 2831 Talleyrand Avenue, Jacksonville, FL 32206 (904) 
232-3476.
Kansas City: 2701 Rockcreek Parkway, N. Kansas City, MO 64116 (816) 
374-6424.
Laredo/Columbia: PO Box 3130, Laredo, TX 78044 (210) 726-2267.
Los Angeles: 300 South Ferry Street, Terminal Island, CA 90731 (310) 
514-6001.
Los Angeles Airport Area: 300 South Ferry Street, Terminal Island, 
CA 90731 (310) 514-6029.
Los Angeles/Long Beach Seaport Area: 300 South Ferry Street, 
Terminal Island, CA 90731 (310) 514-6002.
Louisville: 601 West Broadway, Louisville, KY 40202 (502) 582-5186.
Miami Airport: 6601 West 25th Street, Miami, FL 33102-5280 (305) 
869-2800.
Miami Seaport: 1500 Port Blvd, Miami, FL 33132 (305) 536-5261.
Milwaukee: P.O. Box 37260, Milwaukee, WI 53237-0260 (414) 571-2860.
Minneapolis: 110 South 4th Street, Minneapolis, MN 55401 (612) 348-
1690.
Mobile: 150 North Royal Street, Mobile, AL 36602 (205) 441-51106.
Nashville: 939 Airport Service Road, PO Box 270008, Nashville, TN 
31277-0008 (615) 736-5861.
New Orleans: 423 Canal Street, New Orleans, LA 70130 (504) 589-6353.
New York: 6 World Trade Center, New York, NY 10048 (212) 466-4444.
New York--JFK Area: Bldg #77, Jamaica, NY 11430 (718) 553-1542.
New York--NY/Newark Area: Hemisphere Center, Rm 200, Rts. 1 & 9 
South, Newark, NJ 07114 (201) 645-3760.
Nogales: 9 North Grand Avenue, Nogales, AZ 85621 (520) 287-1410.
Norfolk: 200 Granby Street, Norfolk, VA 23510 (804) 441-3400.
Ogdensburg: 127 N. Water Street, Ogdensburg, NY 13669 (315) 393-
0660.
Orlando: 5390 Bear Road, Orlando, FL 32827 (407) 825-4301.
Oroville: Rt 1, Box 130, Oroville, WA 98844 (509) 476-2955.
Pembina: PO Box 610, Pembina, ND 58271 (701) 825-6201.
Philadelphia: 2nd & Chestnut Streets, Philadelphia, PA 19106 (215) 
597-4605.
Phoenix: 1315 S. 27th Street, Phoenix , AZ 85034 (602) 379-3516.
Otay Mesa: 9777 via De La Amistad, San Diego, CA 92173 (619) 661-
3305.
Port Huron: 526 Water Street, Port Huron, MI 48060 (810) 985-7125.
Portland, ME: 312 Fore Street, Portland, ME 04112 (207)780-3326.
Portland, OR: 511 NW Broadway, Portland, OR 97209 (503) 326-2865.
Providence: 49 Pavilion Avenue, Providence, RI 02905 (401) 941-6326.
Raleigh/Durham: 120 Southcenter Court, Morrisville, NC 27560 (919) 
467-3552.
Richmond: 400 North Eighth Street, Richmond, VA 23240 (804) 226-
9675.
San Antonio: 9800 Airport Boulevard, San Antonio, TX 78216 (210) 
821-6965.
San Diego: 610 West Ash Street, San Diego, CA 92188 (619) 557-6758.
San Francisco: 555 Battery Street, San Francisco, CA 94111 (415) 
744-7700.
San Juan: #1 La Puntilla, San Juan, PR 00901 (809) 729-6965.
San Luis: PO Box H, San Luis, AZ 85349 (602) 627-8854.
Sault Ste. Marie: International Bridge Plaza, Sault Ste Marie, MI 
49783 (906) 632-7221.
Savannah: 1 East Bay Street, Savannah, GA 31401 (912) 652-4256.
Seattle: 1000 2nd Avenue, Seattle, WA 98104-1049 (206) 553-0770.
Seattle Airport: SEA--TAC International Airport, Seattle, WA 98158 
(206) 553-7960.
Seattle Waterfront: 3236 16th Street, SW, Seattle, WA 98134 (206) 
553-1581.
San Ysidro: 720 E. San Ysidro Blvd., San Ysidro, CA 92073 (619) 662-
7201.
St. Albans: PO Box 1490, St. Albans, VT 05478 (802) 524-7352.
St. Louis: 4477 Woodson Road, St. Louis, MO 63134-3716 (314) 428-
2662.
Syracuse: 4034 S. Service Road, Hancock International Airport 
Syracuse, NY 13212 (315) 455-8446.
Tacoma: 2202 Tacoma Road, Tacoma, WA 98421 (206) 593-6336.
Tampa: 2203 N. Louis Avenue, Tampa, FL 33607 (813) 228-2381.
Tucson: 7150 South Tucson Boulevard, Tucson, AZ 85706 (520) 670-
6461.
Washington, DC: PO Box 17423, Washington, DC 20041 (703) 318-5900.
Wilmington: 1 Virginia Avenue, Wilmington, NC 28401 (919) 815-4601.

Customs Investigations Field Offices

Special Agent in Charge, Room 801, 10 Causeway Street, Boston, MA 
02222.
Resident Agent in Charge, PO Box 368, Derby Line, Vermont, 05830.
Resident Agent in Charge, PO Box 400, Houlton, Maine 04730.
Resident Agent in Charge, PO Box 4688 (DTS), Portland, Maine 04112.
Resident Agent in Charge, Federal Building, Suite 318, 150 Court 
Street, New Haven, CT 06510.
Resident Agent in Charge, PO Box 68, Rouses Point, New York 12979.
Special Agent in Charge, 40 South Gay Street, Room 424, Baltimore, 
Maryland 21202.
Resident Agent in Charge, Second and Chestnut Street, Room 200, 
Philadelphia, PA 19106.
Resident Agent in Charge, Room 826, Federal Building 1000 Liberty 
Avenue, Pittsburgh, PA 15222.
Special Agent in Charge, 6 World Trade Center, Room 716, New York, 
N.Y. 10048 Deputy Special Agent in Charge, JFK International 
Airport, Building 75, 2nd Floor, Jamaica, N.Y. 11430.
Resident Agent in Charge, Airport International Plaza, Suite 400, 
Routes 1 and 9 South, Newark, N.J. 07114.
Resident Agent in Charge, Leo O'Brien Federal Building, North Pearl 
Street, Room 746, Albany, N.Y. 12207.
Resident Agent in Charge, 575 Johnson Avenue, 2nd floor, Bohemia, 
New York 11716.
Special Agent in charge, 423 Canal Street, Room 337, New Orleans, LA 
70130 .
Resident Agent in Charge 8312 Florida Boulevard, Suite 216B, Baton 
Route, LA 70806.
Resident Agent in Charge, Air Investigations, PO Box 980, Belle 
Chase, LA 70037.
Resident Agent in Charge, 600 Beacon Parkway West, Suite 725, 
Birmingham, AL 35209.
Resident Agent in Charge, PO Box 700, Dauphin Island, AL 36528.
Resident Agent in Charge, Security Building, Room 600, 2301 14th 
Street, Gulfport, MS 39501.
Resident Agent in Charge, Station 1, PO Box 10182, Houma, LA 70363.
Resident Agent in Charge, 100 West Capitol Street, Suite 1418, 
Jackson, MS 39269.
Resident Agent in Charge, 825 Kaliste Saloom, Brandywine, II, Suite 
200, Lafayette, LA 70508.
Resident Agent in Charge, 811 Bayou Pines Drive, Lake Charles, LA 
70601.
Resident Agent in Charge, 10825 Financial Parkway, Suite 321, Little 
Rock, AR 72211.
Resident Agent in Charge, 951 Government Street, Suite 700, Mobile, 
AL 36604.
Resident Agent in Charge, 4721 Trousdale Drive, Suite 216, 
Nashville, TN 37220.

[[Page 69820]]

Resident Agent in Charge, 610 Texas Street, Suite 610, Shreveport, 
LA 71101.
Special Agent in Charge, 4141 N. Saur, Houston Parkway, East, 
Houston, TX 77032.
Resident Agent in Charge, 421 Cold Avenue, SW, Albuquerque, NM 
87103.
Resident Agent in Charge, PO Box 9640, Alpine, TX 79830.
Resident Agent in Charge, PO Box 99, Austin, TX 78767.
Resident Agent in Charge, PO Box 4500, Brownsville, TX 78521.
Resident Agent in Charge, PO Box 2159, Corpus Christi, TX 78403.
Resident Agent in Charge, 400 South Record Street, Suite 800, Dallas 
TX 75242.
Resident Agent in Charge, PO Box 1169, Del Rio, TX 78841.
Resident Agent in Charge, PO Box 1818, Deming NM 88030.
Resident Agent in Charge, PO Box 1076, Douglas, AZ 86508.
Resident Agent in Charge, 160 Garrison Street, Eagle Pass, TX 78852.
Special Agent in Charge, 6501 Boeing Drive, Building G, El Paso, TX 
79925.
Resident Agent in Charge, PO Box 12, Falcon Heights, TX 78545.
Resident Agent in Charge, PO Box HH, Flagstaff, AZ 86001.
Resident Agent in Charge, PO Box 570, Galveston, TX 77553.
Resident Agent in Charge, PO Box 2128, Laredo, TX 78044.
Resident Agent in Charge, PO Box 7150, Las Cruces, NM 88006.
Resident Agent in Charge, PO Drawer 189, Lukeville, AZ 85341.
Resident Agent in Charge, 1701 West Business 83, Suite 508, McAllen, 
TX 78501.
Resident Agent in Charge, 3500 NW 56th Street, Suite 200, Oklahoma 
City, OK 73112.
Resident Agent in Charge, 3010 North 2nd Street, Suite 201, Phoenix, 
AZ 85012.
Resident Agent in Charge, 4550 75th Street, Port Arthur, TX 77642.
Resident Agent in Charge, PO Drawer H, Presidio, TX 79845.
Resident Agent in Charge, 1802 NE Loop 410, Suite 302, San Antonio, 
TX 78217.
Resident Agent in Charge, PO Box 458, Sells, AZ 85634.
Special Agent in Charge, 555 East River Road, Tucson, AZ 85704.
Resident Agent in Charge, PO Box 5757, Yuma, AZ 85364.
Special Agent in Charge, PO Box 1309 MPO, Los Angeles, CA 90053.
Resident Agent in Charge, PO Box 100199, Anchorage, AK 99501.
Resident Agent in Charge, PO Box 535, Astoria, OR 97103.
Resident Agent in Charge, PO Box 1360, Blaine, WA 98230.
Resident Agent in Charge (Calexico) 1681 West Main Street, Suite 
306, El Centro, CA 92243.
Resident Agent in Charge, PO Box 209, Coos Bay, OR 97420.
Resident Agent in Charge, PO Box 465, Eureka, CA 95502.
Resident Agent in Charge, PO Box 12465, Fresno, CA 93778.
Resident Agent in Charge (Guam), PO Box 2508, Agana, Guam 96910.
Resident Agent in Charge, (LAX), 222 North Sepulveda Boulevard, 
Suite 200, El Secundo, CA 90245.
Resident Agent in Charge, PO Box 329, Oceanside, CA 92054.
Resident Agent in Charge (Orange County), 15941 Red Hill Avenue, 
Suite 200, Tustin, CA 92680.
Resident Agent in Charge, PO Box 6155, Oxnard, CA 93031.
Resident Agent in Charge, Federal Office Building, 138 West First 
Street, Room 216, Port Angeles, WA 98352.
Resident Agent in Charge, PO Box 2841, Portland, OR 97208
Resident Agent in Charge, 1755 E. Plumb Lane, Airport Plaza, Suite 
229, Reno, NV 89502.
Resident Agent in Charge, PO Box 214666, Sacramento, CA 95821.
Special Agent in Charge, 401 West A Street, Suite 305, San Diego, CA 
90101.
Special Agent in Charge, 1700 Montgomery Street, Suite 445, San 
Francisco, CA 94111.
Resident Agent in Charge (SFO), San Francisco International Airport, 
PO Box 251747, San Francisco, CA 94128.
Resident Agent in Charge, Courthouse and Federal Building, 280 South 
First Street, Suite 190, San Jose, CA 95113.
Resident Agent in Charge, 406 Virginia Avenue, San Ysidro, CA 92073.
Special Agent in Charge, Federal Office Building, 909 First Avenue, 
Room 4100, Seattle, WA 98174.
Resident Agent in Charge, West 904 Riverside, Room 332, Spokane, WA 
92210.
Special Agent in Charge, 610 South Canal Street, Room 851, Chicago, 
IL 60607.
Resident Agent in Charge (Cincinnati) Suite 200, 207 Grandview 
Drive, Fort Mitchell, KY 41017.
Resident Agent in Charge (Cleveland) Commerce Place, 7123 Pearl 
Road, Room 305, Middleburg Heights, OH 44130.
Resident Agent in Charge, 78 E. Chestnut Street, Room 411, Columbus, 
OH 42315.
Special Agent in Charge, PO Drawer 3609, Denver, CO 80294.
Special Agent in Charge, McNamara Federal Building, 477 Michigan 
Avenue, Room 350, Detroit, MI 48226.
Resident Agent in Charge, PO Box 791, Great Falls, MT 59403
Resident Agent in Charge, PO Box 51366, Indianapolis, IN 46251.
Resident Agent in Charge, 2701 Rockcreek Parkway, Suite 206, North 
Kansas City, MO 64117.
Resident Agent in Charge, PO Box 92847, Milwaukee, WI 53202.
Resident Agent in Charge, Federal Office Building, 212 Third Avenue 
South, Room 154, Minneapolis, MN 55401.
Resident Agent in Charge, PO Box 192, Pembina, ND 58271.
Resident Agent in Charge, 114 Market Street, Room 942, St. Louis, MO 
63101.
Resident Agent in Charge, 1745 W. 1700 S, Room 1124, Salt Lake City, 
UT 84104.
BILLING CODE: 4840-01-P

Bureau of Engraving and Printing:

TREASURY/BEP .002

System name:
    Personal Property Claim File--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.

Categories of individuals covered by the system:
    Civilian officers and employees of the Bureau of Engraving and 
Printing, former employees and their survivors having claim for damage 
to or loss of personal property incident to their service.

Categories of records in the system:
    Contains investigative and adjudication documents relative to 
personal property damage claim.

Authority for maintenance of the system:
    Military Personnel and Civilian Employees' Claims Act of 1964, as 
amended, Pub. L. 88-558.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2

[[Page 69821]]

which relate to an agency's functions relating to civil and criminal 
proceedings; (6) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (7) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folder.

Retrievability:
    By name.

Safeguards:
    Access is limited to Office of Chief Counsel staff.

Retention and disposal:
    Retained three years after case is closed, then destroyed.

System manager(s) and address:
    Office of Chief Counsel, Bureau of Engraving and Printing; 14th and 
C Streets, SW, Washington, DC 20228.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing; 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individuals having claim for damage to or loss of personal 
property.

Exemptions claimed for the system:
    None.
TREASURY/BEP .004

System name:
    Counseling Records--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of individuals covered by the system:
    Employees whose actions or conduct warrants counseling.

Categories of records in the system:
    Contains correspondence relative to counseling information and 
follow-up reports.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains, contingent 
upon that individual signing a release of information form; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide general educational information 
to unions recognized as exclusive bargaining representatives under the 
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Locked in file cabinets; access is limited to EEO and Employee 
Counseling Services staff.

Retention and disposal:
    Retained for one year after close of file, then destroyed.

System manager(s) and address:
    EEO and Employee Counseling Services Staff Manager, Bureau of 
Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing; 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual employee.

Exemptions claimed for the system:
    None.
TREASURY/BEP .005

System name:
    Compensation Claims--Treasury/BEP.

System location:
    Compensation Staff, Personnel Services Division, Office of Human 
Resources, Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228. Human Resources Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
Texas 76131.

Categories of individuals covered by the system:
    Bureau of Engraving and Printing employees incurring work-connected 
injuries or illnesses, who make claims under Federal Employee 
Compensation Act for medical expenses, continuation of pay or 
disability.

Categories of records in the system:
    All pertinent documentation, including investigative reports, 
medical reports, forms, letters to BEP Office of Financial Management 
authorizing continuation of pay, Labor Department reports, etc. 
relative to work-connected injuries or illnesses of employees.

Authority for maintenance of the system:
    Federal Employees Compensation Act, as amended, Pub. L. 93-416.

[[Page 69822]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folder, magnetic media and computer disks.

Retrievability:
    Name and date of injury.

Safeguards:
    Locked file cabinets, locked computers, passwords. Back-up discs 
locked in file cabinets. Access is limited to Compensation Claims staff 
and Safety managers.

Retention and disposal:
    Records are retained for three years after last entry, then 
destroyed.

System manager(s) and address:
    (1) Manager, Personnel Services Division, Office of Human 
Resources, Bureau of Engraving and Printing, 14th and C Street SW., 
Washington, DC 20228. (2) Manager, Human Resources Division, Bureau of 
Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, Texas 76131.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing; 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Occupational Health Unit Daily Report, medical providers, 
employee's supervisor's report, and information provided by the 
employee.

Exemptions claimed for the system:
    None.
TREASURY/BEP .006

System name:
    Debt Files (Employees)--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.

Categories of individuals covered by the system:
    All Bureau of Engraving and Printing employees on whom debt 
complaints are received.

Categories of records in the system:
    Contains employee's name, complaint information, court judgements, 
counseling efforts, receipts, and final disposition of complaint.

Authority for maintenance of the system:
    Federal Personnel Manual.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Maintained in locked cabinets; access is limited to Employee and 
Labor Relations Division, Human Resources Division and the Office of 
the Chief Counsel.

Retention and disposal:
    Retained for two years, then destroyed.

System manager(s) and address:
    (1) Chief, Office of Human Resources and the Office of the Chief 
Counsel,

[[Page 69823]]

Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, 
DC 20228. (2) Manager, Human Resources Division, Bureau of Engraving 
and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort 
Worth, TX 76131.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing; 14th and C 
Streets; SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Employees, Complainants, and Court Judgements.

Exemptions claimed for the system:
    None.
TREASURY/BEP .014

System name:
    Employee's Production Record--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of individuals covered by the system:
    All current Washington, DC and Fort Worth, TX Bureau of Engraving 
and Printing employees.

Categories of records in the system:
    Contains employee's name, dates, work hours, record of production, 
history of work assignments, training, work performance, and progress 
reports.

Authority for maintenance of the system:
    5 U.S.C. 301, 4103 and 4302.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to unions recognized 
as exclusive bargaining representatives under the Civil Service Reform 
Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Maintained in data entry diskettes, file folders and production 
books.

Retrievability:
    Indexed by name, work code number and cross-referenced by project 
number.

Safeguards:
    Maintained in locked cabinets or desks; access is limited to 
personnel having a ``need-to-know.''

Retention and disposal:
    Retained three years, then destroyed.

System manager(s) and address:
    Office of Chief Counsel; Chief, Office of Equal Employment 
Opportunity and Employee Counseling Services; Chief, Office of Human 
Resources; Chief, Office of Currency Production; Plant Manager (Stamps 
and Special Products); Chief, Office of Engraving; Chief, Office of 
Production Support; Chief, Office of Procurement; Chief, Office of 
Production and Inventory Management; Chief, Office of External 
Relations; Chief, Office of Currency Standards; Chief, Office of 
Engineering; Chief, Office of Advanced Counterfeit Deterrence; Address: 
Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, 
DC 20228. Plant Manager, Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing; 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information furnished by employee, developed by supervisor or by 
referral document.

Exemptions claimed for the system:
    None.
TREASURY/BEP .016

System name:
    Employee Suggestions--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of individuals covered by the system:
    All Bureau of Engraving and Printing employees submitting 
suggestions under the incentive award program.

Categories of records in the system:
    Contains employee's suggestion, reviewer evaluation and final 
disposition information.

Authority for maintenance of the system:
    Title 5, U.S.C., 4502 (c).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or

[[Page 69824]]

other pertinent information, which has requested information relevant 
to or necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (5) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (6) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (7) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Maintained in file folders, as well as on computer disks.

Retrievability:
    Indexed by name.

Safeguards:
    Maintained in locked file cabinets; access is limited to 
Compensation Division Personnel, the Chief, Office of Currency 
Manufacturing, and the employee's supervisor.

Retention and disposal:
    Retained for three years following date of submission, then 
destroyed.

System manager(s) and address:
    Chief, Office of Personnel, Bureau of Engraving and Printing; 14th 
and C Streets, SW, Washington, DC 20228, and the Chief, Office of 
Currency Manufacturing, Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Notification procedure:
    Individuals wishing to be notified if they are identified in this 
system or gain access to records maintained in the system must submit a 
request containing the following elements: (1) Identification of the 
record system; (2) identification of the category and types of records 
sought; (3) at least two items of identification (e.g., name and date 
of birth, employee identification number, date of employment or similar 
information). Address inquiries to Disclosure Officer, Bureau of 
Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual employee, employee's supervisor and review committee.

Exemptions claimed for the system:
    None.
TREASURY/BEP .020

System name:
    Industrial Truck Licensing Records--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of individuals covered by the system:
    Bureau of Engraving and Printing employees designated to operate 
self-propelled material and/or machinery handling equipment.

Categories of records in the system:
    Record of employee physical examination, testing, license number 
and issue date for purpose of operating one or more types of material 
handling equipment used within the Bureau of Engraving and Printing, 
and employees who drive official bureau motor vehicles.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures are not made outside the Department.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folder and Card file.

Retrievability:
    By Name.

Safeguards:
    Locked file cabinet, access is limited to Office of Production and 
Inventory Management and the Warehouse and Supply Section personnel.

Retention and disposal:
    Destroyed three years after license revocation.

System manager(s) and address:
    Head, Office of Production and Inventory Management, Bureau of 
Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228, 
and the Manager, Warehouse and Supply Section, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, 
Texas 76131.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing; 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Supervisor's request, results of physical examination, and data 
obtained during training or practical tests.

Exemptions claimed for the system:
    None.
TREASURY/BEP .021

System name:
    Investigative Files--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.

Categories of individuals covered by the system:
    Employees, Separated Bureau Employees, Employee Applicants, 
Visitors to the Bureau, News-Media Correspondents, Contractor and 
Service Company Employees (Current and Separated).

Categories of records in the system:
    Category: Security Files, Personnel Clearance Requests, Case Files, 
Bank Shortage Letters, Contractor Files, Currency Discrepancy Reports, 
Intelligence Files, Stamp Discrepancy Reports, Case Records, 
Correspondence from the Public concerning Security Matters, Security 
Files Reference

[[Page 69825]]

Record, Employee Indebtedness Record, Type of Information: Character 
references, Police force reports, Previous employment verifications, 
Newspaper articles, Social Security numbers, Laboratory reports to 
include handwriting results and latent fingerprint examinations, Law 
enforcement criminal and subversive record checks, Court records, 
Security registers, Residency information, Reports of shortages or 
thefts of Bureau products including subsequent investigations, 
Personnel records of various types, Fingerprint card, Photograph, Names 
of individuals including those at contractor plants who worked on a 
shortage involving Bureau products, Credit checks, Background 
investigation reports conducted by Office of Personnel Management, 
Bureau of Engraving and Printing, the Internal Revenue Service and 
other Federal Investigative Agencies, Disciplinary action recommended 
and/or received, Military record forms and extracted information, List 
of Bureau employees granted security clearances, Processes served, i.e. 
summons, subpoenas, warrants, etc., Personnel security case numbers, 
dates--case opened and closed, and recommendations, Certificate of 
Security Clearance, Reports of violations of Bureau regulations and 
procedures, Bureau visitor control documents, Correspondence relating 
to individuals, Claims of indebtedness from firms and collection 
agencies and other sources, and assorted documents, Tape-recorded 
testimony, Type of Information: Bureau investigation reports, 
Information supplied by Law Enforcement agencies, Applicant interview 
record, Anonymous tips concerning Bureau employees, Official 
investigative statements, Names of those requesting security assistance 
and report of the assistance rendered, other pertinent Governmental 
records, education records and information, Date of Birth and physical 
description of individual in the files.

Authority for maintenance of the system:
    Executive Order 10450 and implementing Treasury and Bureau 
Regulations and 31 U.S.C. 427.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File Folders, 3 x 5 Index Cards, 5 x 8 Index Cards, Loose-leaf 
Binders, Ledgers, Recording Tape, Computer Database Programs, and 
Microfiche.

Retrievability:
    Numerically by case number and year, alphabetically by name and 
Social Security number, and alphabetically by Company name.

Safeguards:
    Access is limited to Office of Security and Western Currency 
Facility staff. Records are maintained in locked file cabinets and 
secured computers.

Retention and disposal:
    Destroyed within 90 days following notification of an employee's 
death, or, within five years after separation or transfer of incumbent 
employee; or, five years after expiration of contractual relationship. 
Product Discrepancy Investigative Reports and Bank Letter Investigative 
Reports are retained indefinitely.

System manager(s) and address:
    Chief, Office of Security, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228; Security and Police Division 
personnel, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Fort Worth, Texas 76131.

Notification procedure:
    Individuals wishing to be notified if they are identified in this 
system or gain access to records maintained in the system must submit a 
request containing the following elements: (1) Identification of the 
record system; (2) identification of the category and types of records 
sought; (3) at least two items of identification (e.g., name and date 
of birth, employee identification number, date of employment or similar 
information). Address inquiries to Disclosure Officer, Bureau of 
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The sources of the information are the individual concerned and 
information supplied by Federal, State and local investigative 
agencies, credit bureaus, financial institutions, court records, 
educational institutions, and individuals contacted concerning the 
person being investigated.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2).
TREASURY/BEP .027

System name:
    Programmable Access Security System (PASS)--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228 and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.

Categories of individuals covered by the system:
    Bureau of Engraving and Printing Employees (Washington, DC and Fort

[[Page 69826]]

Worth, Texas); employees of the Bureau of the Public Debt (BPD) who are 
assigned to work at the 12th and C streets SW., Washington, DC. 
facility; employees of other U.S. Government agencies who have been 
cleared for access to the Bureau of Engraving and Printing and issued 
BEP Access Badges, and contractor and service company employees of the 
Bureau of Engraving and Printing and the Bureau of Public Debt who have 
been cleared for access to either bureau.

Categories of records in the system:
    (A) The following information is maintained concerning all 
individuals who are issued BEP and BPD access badges with photographs: 
Photograph; Full name; Social Security number; date of birth; badge 
number; supervisory status, work telephone; work area number; BEP 
access clearance level; date BEP access level granted; date last 
security background investigation was completed; BEP access level; BEP 
access time zone; date access badge issued; date access badge voided; 
time, date and location of each passage through a security control 
point. (B) In the case of BEP and BPD employees and contractors issued 
Temporary Access'' badges and contractors and other issued ``No 
Escort'' badges, in lieu of his/her BEP access badge with photograph, 
the same information as in paragraph A (above) is kept. (C) Official 
visitors, contractors, and others issued ``Escort Visitor'' badges: No 
information is maintained in the BEP PASS.

Authority for maintenance of the system:
    31 U.S.C. 321, 5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Magnetic media and computer printouts.

Retrievability:
    Numerical by PASS/badge number, alphabetically by last name, and 
appropriate index by subject.

Safeguards:
    Records are maintained in locked cabinets in a locked room; access 
is limited to Physical Security Branch staff, Office of Security, 
Senior management of the Office of Security, the staff of Internal 
Review Division, Office of Management Control, and at the Fort Worth, 
Texas, facility. On-line CRT terminals are installed in a locked 
computer room in two (2) 24-hour manned police offices and selected 
Office of Security staff offices which are locked. These latter 
terminals are on lines that are manually activated and deactivated in 
the PASS computer facility. Access to these terminals is limited to 
Office of Security staff and contractors. Passwords further limit the 
extent of access to computer stored information. BEP, BPD and other 
U.S. Government agency managers and supervisors have access to 
information pertaining to their subordinates for official purposes as 
specified in the Record Source Categories.

Retention and disposal:
    Retention period is for two (2) years.

System manager(s) and address:
    Head, Physical Security Branch, Office of Security, Bureau of 
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228 
and Security and Police Division personnel, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
Texas 76131.

Notification procedure:
    Individuals wishing to be notified if they are identified in this 
system or gain access to records maintained in the system must submit a 
request containing the following elements: (1) Identification of the 
record system; (2) identification of the category and types of records 
sought; (3) at least two items of identification (e.g., name and date 
of birth, employee identification number, date of employment or similar 
information). Address inquiries to Disclosure Officer, Bureau of 
Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The individual concerned, his/her supervisor, or an official of the 
individual's firm or agency.

Exemptions claimed for the system:
    None.
TREASURY/BEP .035

System name:
    Tort Claims (Against the United States)--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.

Categories of individuals covered by the system:
    Individuals and/or organizations making claim for money damage 
against the United States for injury to or loss of property or personal 
injury or death caused by neglect, wrongful act, or omission of a 
Bureau of Engraving and Printing employee while acting within the scope 
of his office or employment.

Categories of records in the system:
    Contains investigative and adjudication documents relative to 
personal injury and/or property damage claims.

Authority for maintenance of the system:
    Federal Tort Claims Act, Title 28 U.S.C. 2672, Pub. L. 89-506.

[[Page 69827]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (6) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folder.

Retrievability:
    By name.

Safeguards:
    Access is limited to Office of Chief Counsel staff.

Retention and disposal:
    Retained three years, then destroyed.

System manager(s) and address:
    Office of Chief Counsel, Bureau of Engraving and Printing; 14th and 
C Streets, SW, Washington, DC 20228.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing; 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual or organization's claim and/or investigative reports.

Exemptions claimed for the system:
    None.
TREASURY/BEP .038

System name:
    Unscheduled Absence Record--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of individuals covered by the system:
    All Bureau of Engraving and Printing employees who have had 
unscheduled absences.

Categories of records in the system:
    Record contains chronological documentation of unscheduled 
absences.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (6) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Kept in locked file cabinets; access to these records is restricted 
to Supervisor and authorized timekeeping personnel.

Retention and disposal:
    Retained for one year following separation or transfer, then 
destroyed.

System manager(s) and address:
    Chief, Office of Human Resources, Bureau of Engraving and Printing, 
14th and C Streets, SW, Washington, DC 20228, and Human Resources 
Division, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Ft. Worth, Texas 76131.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing, 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual employee's time and attendance records, and his/her 
supervisor.

Exemptions claimed for the system:
    None.
TREASURY/BEP .040

System name:
    Freedom of Information and Privacy Acts Requests--Treasury/BEP.

[[Page 69828]]

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.

Categories of individuals covered by the system:
    Individuals who are requesting information.

Categories of records in the system:
    Correspondence pursuant to the Freedom of Information and Privacy 
Acts; internal processing documents and memoranda, referrals and copies 
of requested records.

Authority for maintenance of the system:
    Freedom of Information Act, 5 U.S.C. 552, 31 CFR part 1, and 
Privacy Act of 1974, 5 U.S.C. 552a.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a subpoena, or in connection with criminal law proceedings; 
(3) provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (4) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folders locked in filing cabinet.

Retrievability:
    By name of requester(s) and date of request.

Safeguards:
    Filed in locked filing cabinet and released only to those parties 
authorized pursuant to the Freedom of Information Act or the Privacy 
Act.

Retention and disposal:
    Disposition as prescribed by General Records Schedule 14 issued by 
the National Archives and Records Administration.

System manager(s) and address:
    Assistant to the Director's Staff, Bureau of Engraving and 
Printing, 14th and C Streets, SW, Washington, DC 20228.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing, 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individuals who make Freedom of Information and/or Privacy Act 
requests. Federal officials responding to Freedom of Information and/or 
Privacy Act requests and documents from official records.

Exemptions claimed for the system:
    None.
TREASURY/BEP .041

System name:
    Record of Discrimination Complaints--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of individuals covered by the system:
    Employees who have initiated discrimination complaints.

Categories of records in the system:
    Data developed as a result of inquiry by the person making the 
allegation of discrimination.

Authority for maintenance of the system:
    Executive Order 11478.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information contained in the records may be used 
to:
    (1) Disclose to EEOC to adjudicate discrimination complaints; (2) 
disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (6) provide 
information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (7) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Maintained in file folders. Locked in combination safe.

Retrievability:
    By name and case number.

Safeguards:
    Access is limited to Complainants and Equal Employment Opportunity 
Staff; maintained in locked combination safe.

Retention and disposal:
    Retained four years after resolution, then destroyed.

System manager(s) and address:
    Chief, Office of EEO and Employee Counseling Services, Bureau of 
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing, 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

[[Page 69829]]

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individual employees who have discrimination complaints.

Exemptions claimed for the system:
    None.
TREASURY/BEP .043

System name:
    Parking Program Records--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.

Categories of individuals covered by the system:
    Bureau and Non-bureau personnel who have applied for carpool 
parking privileges.

Categories of records in the system:
    Parking space applicant information--shows applicant's name and 
address, vehicle make, model and year, vehicle license number, state 
registration, work hours, work component, home/work phone numbers.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures are not made outside the Department.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Letter-size file folders, and in electronic media.

Retrievability:
    Alphabetically by applicant, or parking space number.

Safeguards:
    Access is limited to Office of Security staff and maintained in a 
locked office.

Retention and disposal:
    Destroyed upon change in, or revocation of, parking assignment.

System manager(s) and address:
    Chief, Office of Security, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing, 14th and C 
Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Parking permit applicants.

Exemptions claimed for the system:
    None.
TREASURY/BEP .044

System name:
    Personnel Security Files and Indices--Treasury/BEP.

System location:
    Employment Suitability Division, Office of Security, Bureau of 
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, 
and Personnel Security Branch, Security and Police Division, Bureau of 
Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, Texas 76131.

Categories of individuals covered by the system:
    Employee applicants, current and former Bureau employees, 
contractor and service company employees.

Categories of records in the system:
    Investigative information related to personnel investigations 
conducted by the Bureau of Engraving and Printing Security office and 
other Federal, State, and local Agencies.

Authority for maintenance of the system:
    Executive Order 10450.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File Folders; 3'' x 5'' Index cards, Microfiche and computer 
records maintained in an automated database.

Retrievability:
    Alphabetically by name and social security number.

Safeguards:
    Access is limited to Office of Security and Security and Police 
Division staffs and records are maintained in locked file cabinets and 
secured databases.

Retention and disposal:
    Destroyed within 90 days following notification that an applicant 
for employment was not hired; or upon notification of employee death; 
or within five years after separation or transfer of incumbent 
employee; or five years after expiration of contractual relationship.

System manager(s) and address:
    Chief, Office of Security, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228. Manager, Security and Police 
Division, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Fort Worth, Texas 76131.

Notification procedure:
    Disclosure Officer, Bureau of Engraving and Printing; 14th and C 
Streets, SW, Washington, DC 20228.

[[Page 69830]]

Record access procedure:
    Same as above.

Contesting record procedures:
    Same as above.

Record source categories:
    Individual employee and information supplied by other Federal 
Investigative Agencies.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a (k)(5).
TREASURY/BEP .045

System name:
    Mail Order Sales Customer File--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228.

Categories of individuals covered by the system:
    Customers ordering engraved prints and numismatic products from the 
Bureau of Engraving and Printing through the mail, and those 
individuals who have requested that their names be placed on the BEP 
mailing list.

Categories of records in the system:
    Mail order customer's names, addresses, company names, credit card 
numbers and expiration dates; history of customer sales; and inventory 
data.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The purposes of the Mail Order Sales Customer Files are to: (1) 
Maintain information regarding customers to inform them of BEP 
products; (2) provide the capability to research in response to 
customer inquiries; and (3) transmit credit card information to 
financial institutions for approval or disapproval.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    These records and information from these records may be used to 
electronically transmit credit card information to obtain approval or 
disapproval from the issuing financial institution. Categories of users 
include personnel involved in credit card approval.

Disclosure to consumer reporting agencies:
    Debt information concerning a Government claim against an 
individual is also furnished, in accordance with 5 U.S.C. 552a(b)(12) 
and Section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365), to 
consumer reporting agencies to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records consist of paper records maintained in file folders and in 
electronic media.

Retrievability:
    By customer name, order number or customer number.

Safeguards:
    Access is limited to those authorized individuals who process 
orders, research customer orders or maintain the computer system. In 
addition, files and computer data are maintained in a secured area. 
Access to electronic records is by password.

Retention and disposal:
    Files on customers who have not purchased any products are kept for 
two years, after which they are taken out of the active system and 
placed in a separate storage file. This file generates two additional 
annual mailings after which time they are purged from the system. 
(Should a customer reorder after being placed on this file, they will 
be assigned a new customer number and placed back in the main system).

System manager(s) and address:
    Chief, Office of External Relations, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Room 515M, Washington, DC 20228.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228.

Records access procedures:
    See ``Notification procedure'' above.

Contesting records procedures:
    See ``Notification procedure'' above.

Record source categories:
    Customers, BEP employees, financial institutions.

Exemptions claimed for the system:
    None.
TREASURY/BEP .046

System name:
    Automated Mutilated Currency Tracking System--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, 14th and C Streets, SE, 
Washington, DC 20228.

Categories of individuals covered by the system:
    Individuals and financial institutions sending in mutilated paper 
currency claims.

Categories of records in the system:
    Mutilated currency claimants' names, addresses, company names, 
amount of claims, amount paid, types of currency and condition of 
currency.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The purpose of the Automated Mutilated Currency Tracking System is 
to maintain historical information and to respond to claimants' 
inquiries, e.g., non-receipt of reimbursement, status of case, etc.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the

[[Page 69831]]

record pertains; (5) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (6) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (7) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records consist of paper records maintained in file folders and 
records in electronic media.

Retrievability:
    By claimant name, case number, address or registered mail number.

Safeguards:
    Access is limited to those specific employees who process the 
mutilated currency cases, prepare payment, research inquiries or 
maintain the computer system. In addition, files and computer data are 
maintained in a secured area. Access to electronic records is by 
password.

Retention and disposal:
    Active claimant files are maintained for two years. Inactive files 
are maintained for seven years. After seven years, the files are purged 
from the system and then destroyed. (Inactive files are those for which 
final payments have been made.)

System manager(s) and address:
    Chief, Office of Currency Standards, Bureau of Engraving and 
Printing, 14th and C Streets, SW, Room 344A, Washington, DC 20228.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individuals, banking institutions and BEP employees.

Exemptions claimed for the system:
    None.

BILLING CODE: 4810-32-P

Federal Law Enforcement Training Center

TREASURY/FLETC .001

System name:
    FLETC Payroll/Personnel Records System-Treasury/FLETC.

System location:
    FLETC, Office of Planning and Resources, Building 94, Glynco, GA 
31524. Systems are also located at other FLETC facilities. (See FLETC 
appendix A for addresses.)

Categories of individuals covered by the system:
    Present and former employees.

Categories of records in the system:
    All payroll records including Standard Forms 50 and 52, time and 
attendance reports, leave status, health and life insurance requests, 
payroll deduction requests, employee training, performance evaluations, 
retirement records, medical/treatment/ injury records, and Equal 
Employment Opportunity and personnel records consisting of records 
other than those described and reported by the Office of Personnel 
Management on behalf of all agencies.

Authority for maintenance of the system:
    5 U.S.C. 301, 5 U.S.C. 4101 et seq; Executive Order No. 11348, 
dated April 20, 1967, and Treasury Order 140-01, dated September 20, 
1994.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure to the individual's parent agency and Federal regulatory 
agencies on a ``need to know'' basis which include the Department of 
Labor, Department of Health and Human Services, Merit Systems 
Protection Board, Federal and Labor Relations Authority, Equal 
Employment Opportunity Commission and the Office of Personnel 
Management concerning pay, leave, benefits, retirement deductions, and 
other information necessary for OPM to carry out its government-wide 
personnel management functions. These records and information in the 
records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or indication of a 
violation or potential violation of civil or criminal law or 
regulation; (2) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceeding; (4) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (5) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (7) 
provide information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (8) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Paper files, microfiche and various electronic mediums. FLETC 
computers access the TIMIS payroll and personnel system.

Retrievability:
    Social Security Number, name, position, and/or organizational 
element.

Safeguards:
    Physical security, personal access codes, and identification 
confirmations are all used to prevent unauthorized disclosure of 
records.

Retention and disposal:
    Disposition as prescribed by General Records Schedules 1 and 2 
issued by the National archives and Records

[[Page 69832]]

Administration. For more information contact: Records Management 
Officer, FLETC, Building 94, Glynco, GA 31524.

System manager(s) and address:
    Associate Director for Planning and Resources, Building 94, FLETC, 
Glynco, GA 31524.

Notification procedure:
    The individual must provide full name, Social Security Number, and 
date of employment at the FLETC to the System Manager.

Record access procedures:
    By written request to the System Manager.

Contesting record procedures:
    See ``Record access'' above.

Record source categories:
    The employee on whom the record is maintained, prior employers, 
client agencies and the FLETC.

Exemptions claimed for the system:
    None.
TREASURY/FLETC .002

System name:
    FLETC Trainee Records-Treasury/FLETC.

System location:
    FLETC, Office of Planning and Resources, Building 94, Glynco, GA 
31524, and at the FLETC facility located in Artesia, NM. (See FLETC 
appendix A for addresses.)

Categories of individuals covered by the system:
    Any person who officially attends a FLETC-sponsored Training 
Program, Symposium, or similar event.

Categories of records in the system:
    Personal background information supplied by the trainee; grades and 
performance or conduct evaluations, advisory letters to parent 
agencies, class rosters/photographs and relevant health/physical 
conditioning.

Authority for maintenance of the system:
    Treasury Order 140-01, dated September 20, 1993, and Memorandum of 
Understanding for the Sponsorship and Operation of the Consolidated 
Federal Law Enforcement Training Center, dated September 30, 1970.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure upon request to the individual's parent agency, to a 
prospective Federal employer, and to other government officials 
involved in training or research. These records and information in the 
records may be used to: (1) Disclose to the Office of Personnel 
Management concerning pay, leave, benefits, retirement deductions, and 
other information necessary for OPM to carry out its government-wide 
personnel management functions; (2) disclose pertinent information to 
appropriate Federal, state, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (3) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (4) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (5) disclose information to foreign governments in 
accordance with formal or informal international agreements; (6) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (7) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (8) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:

Storage:
    Magnetic media, and paper files.

Retrievability:
    Name, class number, and Social Security Number.

Safeguards:
    Access to these systems of records will be controlled by software, 
hardware, and other physical security procedures. Software will be used 
to ensure, in all technically feasible ways, that data cannot be made 
available to unauthorized persons. User-identifiers and passwords will 
be used where feasible to protect the data. Physical security will 
protect all terminals, disks and tapes, and paper archives from access 
by unauthorized persons. Offices will be locked except when authorized 
persons are present. Warehoused paper records are secured, the building 
alarmed, and access controlled by the Records Management Officer.

Retention and disposal:
    All records are retained and disposed of in accordance with the 
General Records Schedule issued by the National Archives and Records 
Administration. For more information contact: Records Management 
Officer, FLETC, Building 94, Glynco, GA 31524.

System manager(s) and address:
    Associate Director for Planning and Resources, Building 94, FLETC, 
Glynco, GA 31524.

Notification procedure:
    The individual must provide full name, proof of identity, Social 
Security Number, date of birth, parent agency, type of course and 
approximate dates of attendance to the System Manager.

Record access procedures:
    By formal letter to the System Manager.

Contesting records procedures:
    See ``Record access procedures'' above.

Record source categories:
    The trainee himself and members of the staff responsible for the 
administrative processing and training of that individual.

Exemptions claimed for the system:
    None.
TREASURY/FLETC .004

System name:
    FLETC Administrative Records--Treasury/FLETC.

System location:
    FLETC, Office of Planning and Resources, Building 94, Glynco, GA 
31524, and at the FLETC facilities located in Artesia, NM. (See FLETC 
appendix A for addresses.)

[[Page 69833]]

Categories of individuals covered by the system:
    Students, current employees, past employees, employees of client 
agencies, contractor employees, guests, and visiting personnel.

Categories of records in the system:
    Access Control/Identification, Vehicle Registration and Driver 
Violation, Equipment Control, Property Pass/Accountability, Lost and 
Found, Key Assignment, Safety and Occupational Health Program, Security 
Incident, Emergency Services, Administrative Inquiry, Instructor 
Management records and Resource and Marketing Mailing Lists.

Authority for the maintenance of the system:
    Treasury Order 140-01, dated September 20, 1994.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    Disclosure to the contract employer, the individual's parent 
agency, and Federal regulatory agencies on a ``need to know'' basis. 
These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Various electronic Mediums and paper files.

Retrievability:
    Name, Social Security Number, Employer, and/or Organizational 
Element.

Safeguards:
    Physical security, personnel screening and computer passwords are 
all used to prevent unauthorized disclosure of records.

Retention and disposal:
    Retained at the FLETC, destroyed after 40 years.

System manager(s) and address:
    Associate Director for Planning and Resources, Building 94, FLETC, 
Glynco, GA 31524.

Notification procedure:
    The individual must provide full name, proof of identity, social 
security number, and dates of duty at the Center to the System Manager.

Record access procedures:
    By written request to the System Manager.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    The individual on whom the record is maintained, client agencies, 
employers, and the FLETC.

Exemptions claimed for the system:
    None.

FLETC Appendix A

Federal Law Enforcement Training Center, Glynco, GA 31524
Federal Law Enforcement Training Center, Washington Office, 650 
Massachusetts Avenue, NW, Washington, DC 20226
Federal Law Enforcement Training Center, Artesia Facility, 1300 W. 
Richey Avenue, Artesia, NM 88210.

BILLING CODE: 4810-35-P

Financial Management Service

TREASURY/FMS .001

System name:
    Administrative Records--Treasury/Financial Management Service.

System location:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Room 144, 
Hyattsville, MD 20782. Also, please see Appendix I.

Categories of individuals covered by the system:
    Financial Management Service personnel.

Categories of records in the system:
    (1) Motor Vehicle Accident Reports. (2) Parking Permits. (3) 
Distribution List of individuals requesting various Treasury 
publications. (4) Treasury Credentials.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to GSA for drivers permits, parking permits, accident reports, 
and credentials; (2) disclose to GPO for servicing public on Treasury 
publications.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Hard copy and microcomputer.

Retrievability:
    By name and by Treasury publication.

Safeguards:
    Locked containers. Administrative Procedure--names are not given to 
anyone except those who control the listing.

Retention and disposal:
    (1) Distribution List--destroy one year after declared obsolete. 
(2) Motor Vehicle Accident Reports--six years after closure of the 
case. (3) Parking permits and Treasury Credentials--destroy 3 months 
after return to issuing officer.

System manager(s) and address:
    Director, Facilities Management Division, Financial Management 
Service, U.S. Department of the Treasury, Prince George Metro Center 
II, 3700 East-West Highway, Room 144, Hyattsville, MD 20782.

[[Page 69834]]

Notification procedure:
    Inquiries under the Privacy Act of 1974 shall be sent to the 
Disclosure Officer, Financial Management Service, U.S. Department of 
the Treasury, Liberty Center Building, 401 14th St., SW, Washington, DC 
20227. All individuals making inquiries should provide with their 
request as much descriptive matter as is possible to identify the 
particular record desired. The Systems Manager will advise as to 
whether the Service maintains the record requested by the individual.

Record access procedures:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Financial Management Service personnel.

Exemptions claimed for the system:
    None.

Appendix I to FMS .001

Motor Vehicle Accident Reports

Prince George Metro Center II, 3700 East-West Highway, Room 127, 
Hyattsville, MD 20782.

Parking Permits

1. Prince George Metro Center II, 3700 East-West Highway, Room 127, 
Hyattsville, MD 20782
2. Liberty Center Building, 401 14th Street, SW, Room 118, 
Washington, DC 20227.

Distribution List

Prince George Metro Center II, 3700 East-West Highway, Hyattsville, 
MD 20782.

Treasury Credentials

Prince George Metro Center II, 3700 East-West Highway, Room 158-B, 
Hyattsville, MD 20782.
TREASURY/FMS .002

System name:
    Payment issue records for regular recurring benefit payments--
Treasury/Financial Management Service.

System location:
    The Financial Management Service, U.S. Department of the Treasury, 
Washington, DC 20227. Records maintained at Financial Centers in six 
regions Austin, TX; Birmingham, AL; Chicago, IL; Kansas City, MO; 
Philadelphia, PA; and San Francisco, CA.

Categories of individuals covered by the system:
    (1) Beneficiaries of Title II of the Social Security Act.
    (2) Beneficiaries of Title XVI of the Social Security Act.
    (3) Beneficiaries of the Civil Service Retirement System.
    (4) Beneficiaries of the Railroad Retirement System.
    (5) Beneficiaries of the Department of Veterans Affairs.
    (6) Holders of Series H and HH Bonds (interest payment).

Categories of records in the system:
    Payment issue records for regular recurring benefit payments 
showing name, check number and symbol, or other identification, 
address, account number, payment amount, and date of issuance for each 
of the categories of individuals listed above.

Authority for maintenance of the system:
    5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose to banking industry for payment verification; (2) disclose to 
Federal investigative agencies, Departments and agencies for whom 
payments are made, and payees; (3) disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (4) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (5) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (6) disclose information to foreign governments in 
accordance with formal or informal international agreements; (7) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (8) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (9) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (10) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (11) disclose information concerning delinquent debtors 
to Federal creditor agencies, their employees, or their agents for the 
purpose of facilitating or conducting Federal administrative offset, 
Federal tax refund offset, Federal salary offset, or for any other 
authorized debt collection purpose; (12) disclose information to any 
State, Territory or Commonwealth of the United States, or the District 
of Columbia to assist in the collection of State, Commonwealth, 
Territory or District of Columbia claims pursuant to a reciprocal 
agreement between FMS and the State, Commonwealth, Territory or the 
District of Columbia; and (13) disclose to the Defense Manpower Data 
Center and the United States Postal Service and other Federal agencies 
through authorized computer matching programs for the purpose of 
identifying and locating individuals who are delinquent in their 
repayment of debts owed to the Department or other Federal agencies in 
order to collect those debts through salary offset and administrative 
offset, or by the use of other debt collection tools.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Microfilm-magnetic tape for categories of individuals 1 through 6.

Retrievability:
    By account number.

Safeguards:
    Computer password system, card-key entry system, limited to 
authorized personnel.

Retention and disposal:
    Indefinitely.

[[Page 69835]]

System manager(s) and address:
    Chief, Disbursing Officer, Financial Management Service, 401 14th 
Street, SW, Washington, DC 20227.

Notification procedure:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th Street, SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The Systems Manager will advise 
as to whether the Service maintains the record requested by the 
individual.

Record access procedures:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR, part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Voucher certifications by Departments and agencies for whom 
payments are made.

Exemptions claimed for the system:
    None.
TREASURY/FMS .003

System name:
    Claims and Inquiry Records on Treasury Checks, and International 
Claimants--Treasury/Financial Management Service.

System location:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Room 727D, 
Hyattsville, MD 20782.

Categories of individuals covered by the system:
    (1) Payees and holders of Treasury checks, (2) Claimants awarded 
benefits under the War Claims Act and the International Claims 
Settlement Act of 1949.

Categories of records in the system:
    (1) Treasury check claim file: Treasury check, claim of payee with 
name and address, settlement action taken. (2) Awards for claims for 
losses sustained by individuals.

Authority for maintenance of the system:
    5 U.S.C. 301; (1) For Treasury check claims--31 U.S.C. 71 with 
delegation of authority from Comptroller General of the United States; 
(2) International claims--50 U.S.C. 2012; 22 U.S.C. 1627, 1641, 1642.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses.
    (1) Information is routinely disclosed to endorsers concerning 
checks for which there is liability, Federal agencies, State and local 
law enforcement agencies, General Accounting Office, Congressional 
offices and media assistance offices on behalf of payee claimants. (2) 
International Claims--Information in files is used by claimants 
(awardees) and their representatives, Foreign Claims Settlement 
Commission, and Congressmen. These records and information in the 
records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) disclose information to foreign governments in 
accordance with formal or informal international agreements; (5) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (7) to provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    (1) Claim file folders, card/paper checks, microfilm, and magnetic 
media. (2) Correspondence files. (3) Claim file folders.

Retrievability:
    (1) Name of payee and check number and symbol. (2) Alpha cross-
reference to case number. (3) Name of claimant or alpha reference to 
claim number.

Safeguards:
    (1) Secured building. (2) Secured files in secured building.

Retention and disposal:
    (1) Claim files and checks, six years seven months; Microfilm, 
indefinitely. (2) Correspondence files--seven years. (3) Claim file 
folders--indefinitely.

System manager(s) and address:
    Category 1: Director, Financial Processing Division, Prince George 
Metro Center II, 3700 East-West Highway, Room 727D, Hyattsville, MD 
20782. Category 2: Director, Funds Management Division, Prince George 
Metro Center II, 3700 East-West Highway, Room 620D, Hyattsville, MD 
20782.

Notification procedure:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The Systems Manager will advise 
as to whether the Service maintains the record requested by the 
individual.

Record access procedures:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to: Disclosure Officer, Financial Management Service, U.S. 
Department of the Treasury, 401 14th Street, SW., Washington, DC 20227. 
All individuals are urged to examine the rules of the

[[Page 69836]]

U.S. Department of the Treasury published in 31 CFR part 1, subpart C 
concerning requirements of this Department with respect to the Privacy 
Act of 1974.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (1) Individual payees of Treasury checks, endorsers of Treasury 
checks, investigative agencies, contesting claimants. (2) Awards 
certified to Treasury for payment by Foreign Claims Settlement 
Commission.

Exemptions claimed for the system:
    None.
TREASURY/FMS .005

System name:
    FMS Personnel Records--Treasury/Financial Management Service.

System location:
    Financial Management Service, U.S. Department of the Treasury, 401 
14th St., SW, Washington, DC 20227; Financial Management Service, U.S. 
Department of the Treasury, Prince George Metro Center II, 3700 East-
West Highway, Hyattsville, MD 20782.

Categories of individuals covered by the system:
    All Employees of Service (Separated employees--in certain cases) 
and applicants.

Categories of records in the system:
    (1) Locator Cards. (2) Incentive Awards Record. (3) Official 
Personnel Folder. (4) Personnel Roster. (5) Logs of SF-52's, (6) 
Correspondence File. (7) Position Listings. (8) Position Descriptions 
with Evaluation Statements. (9) Personnel Management Evaluation Survey 
Reports. (10) Request for Certification File. (11) Merit Promotion 
File. (12) Exit Interview File. (13) Performance File. (14) Statistical 
Reports--retrievable by names: (a) Personnel Status Report, (b) Ad Hoc 
Retiree Report, (c) Monthly EEO report, (d) Direct Hire Authority 
Report, (e) Registers Worked File, (f) Statements of Employment and 
Financial Interest, and (g) Other similar files or registers. (15) 
Training Course Nominations. (16) Evaluation of Training Program. (17) 
Tuition Assistance Files. (18) Senior Executive Service Development 
File. (19) Management Development File.

Authority for maintenance of the system:
    Executive Order 10561, dated September 13, 1954, Federal Personnel 
Manual, and Title 5 of U.S.C. Code.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) To provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114, and (8) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Hard copy and magnetic storage.

Retrievability:
    Alphabetically by name; also in some instances by organization, 
then Social Security number.

Safeguards:
    Secured building, secured room, and locked cabinets. Non-FMS access 
is limited to investigators from OPM, etc., members of Fair Employment 
staff and Union officials.

Retention and disposal:
    Records are maintained and disposed of in accordance with General 
Records Schedules issued by the National Archives and Records 
Administration.

System manager(s) and address:
    Director, Personnel Management Division, Financial Management 
Service, U.S. Department of the Treasury, Prince George Metro Center 
II, 3700 East-West Highway, Room 115-F, Hyattsville, MD 20782.

Notification procedure:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The Systems Manager will advise 
as to whether the Service maintains the record requested by the 
individual.

Record access procedures:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Applicant Personnel Action Forms (SF-50), SF-171 (Completed by 
applicant), Payroll Actions References, Educational Institutions, etc.

Exemptions claimed for the system:
    None.
TREASURY/FMS .007

System name:
    Payroll and Pay Administration--Treasury/Financial Management 
Service.

System location:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Room 133 and 
101A, Hyattsville, MD 20782; and Room 120,

[[Page 69837]]

Liberty Center Building, Washington, DC 20227.

Categories of individuals covered by the system:
    All Employees of the Service and Separated Employees.

Categories of records in the system:
    (1) Official Payroll Folder (a) Levy and Garnishment Records. (b) 
SF-1192--Savings Bond Authorization. (c) SF-1199A--Allotment of Pay to 
Saving Account. (d) Copies of SF-50--Notification of Personnel Action. 
(e) Withholding Tax Exemptions. (f) Copy of Health Benefit Designation. 
(g) Copy of Life Insurance Forms. (h) Payroll Change Slips. (I) 
Combined Federal Campaign Designations. (j) Copy of SF-1150. (2) Time 
and Attendance Reports (a) SF-71 Request for Leave. (b) Court Leave 
Documents. (c) Request for Advancement of Leave. (3) Payroll 
Comprehensive Listing (a) Current Payment Information. (b) Record of 
Leave Earned and Used. (c) All Deductions from Pay. (d) Personnel 
Information such as Grade, Step, Salary, Title, Date of Birth, Social 
Security Number, Veterans Preference, Tenure, etc. (4) Payroll Control 
Registers.

Authority for maintenance of the system:
    Title 5--Pay, Leave and Allowances.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure permitted to Federal Agencies and to State and Local 
Agencies for tax purposes.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Hard copy, microfiche, and magnetic media.

Retrievability:
    By Social Security number.

Safeguards:
    Secured building, secured room and locked cabinets.

Retention and disposal:
    Records are stored, maintained and disposed of in accordance with 
General Records Schedules issued by the National Archives and Records 
Administration.

System manager(s) and address:
    Director, Personnel Management Division, Financial Management 
Service, Prince George Metro Center II, 3700 East-West Highway, Room 
115-F, Hyattsville, MD 20782.

Notification procedure:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, 401 14th St., SW, Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The Systems Manager will advise as to whether the Service 
maintains the record requested by the individual.

Record access procedures:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    From individual Service employees.

Exemptions claimed for the system:
    None.
TREASURY/FMS .008

System name:
    Personnel Security Records--Treasury/Financial Management Service.

SYSTEM LOCATION:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Room 158-B, 
Hyattsville, MD 20782.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Financial Management Service Employees, contractor employees, and 
applicants for position in the Service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Results of investigations, national agency checks and written 
inquiries, and other limited investigations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title 5, U.S.C., Chapter 73, Executive Order 10450, as amended, and 
Treasury Order 102-3.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records are reviewed for the purpose of determining the 
suitability of Service employees, contractor employees, and applicants 
and granting security clearances for employees in sensitive positions. 
Users: Federal Agencies, Federal, State and Local Law Enforcement 
Agencies; and credit bureaus. These records and information in the 
records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) disclose information to foreign governments in 
accordance with formal or informal international agreements; (5) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (7) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders and computers.

RETRIEVABILITY:
    Filed alphabetically by name and Social Security Number.

[[Page 69838]]

SAFEGUARDS:
    Stored in a safe cabinet secured with a combination lock and/or 
magnetic media. Access to the records is restricted to key personnel 
who have been granted clearances to occupy critical-sensitive 
positions.

RETENTION AND DISPOSAL:
    The records on employees are retained by the Service during their 
employment. The records on applicants not selected and separated 
employees are destroyed, sent to the Federal Records Center, or 
returned to the investigating agency.

SYSTEM MANAGER(s) AND ADDRESS:
    Security Officer, Financial Management Service, Prince George Metro 
Center II, 3700 East-West Highway, Room 158-B, Hyattsville, MD 20782.

NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, 401 14th Street, SW, Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The Systems Manager will advise as to whether the Service 
maintains the record.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
Part 1, subpart C concerning requirements of this Department with 
respect to the Privacy Act of 1974.

CONTESTING RECORD PROCEDURES:
    See ``Records access procedures'' above.

RECORD SOURCE CATEGORIES:
    Sources are applicants, employers, former employers, contractor 
employers, references, fellow workers, neighbors, educational 
authorities, military records, police and criminal records, credit 
records and others as required.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS .010

SYSTEM NAME:
    Records of Accountable Officers' authority with Treasury--Treasury/
Financial Management Service.

SYSTEM LOCATION:
    Financial Management Service, U.S. Department of the Treasury, 
Liberty Center Building, 401 14th Street, SW, Washington, DC 20227.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Regional Directors. (2) Certifying Officers. (3) Designated 
Agents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records are maintained on the above listed accountable officers 
showing the designation or removal of the officer to act in the 
specified capacity pursuant to a proper authorization.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose to Banking institutions, Federal Reserve Banks, and Government 
agencies for verification of information on authority of accountable 
officers to determine propriety of actions taken by such individuals; 
(2) disclose pertinent information to appropriate Federal, State, local 
or foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (6) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (7) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (8) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Card files; paper files.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Regional Directors' files are locked.

RETENTION AND DISPOSAL:
    Hard-copy records are maintained and disposed of in accordance with 
General Records Schedules issued by the National Archives and Records 
Administration.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Disbursing Officer, Financial Management Service, U.S. 
Department of the Treasury, 401 14th Street, SW, Room 343, Washington, 
DC 20227.

Director, Austin Regional Financial Center, Financial Management 
Service, Department of the Treasury, 1619 E. Woodward Street, Austin, 
TX 78741
Director, Birmingham Regional Financial Center, Financial Management 
Service, Department of the Treasury, 190 Vulcan Road, Birmingham, AL 
35109
Director, Chicago Regional Financial Center, Financial Management 
Service, Federal Office Building, 536 S. Clark Street, Chicago, IL 
60605
Director, Kansas City Regional Financial Center, Financial Management 
Service, Department of the Treasury, 2100 W. 36th Avenue, Kansas City, 
KS 66103
Director, Philadelphia Regional Financial Center, Financial Management 
Service, 1300 Townsend Road, Philadelphia, PA 19154
Director, San Francisco Regional Financial Center, 390 Main Street, San 
Francisco, CA 94104.

NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW, 
Washington, DC 20227. All individuals

[[Page 69839]]

making inquiries should provide with their request as much descriptive 
matter as is possible to identify the particular record desired. The 
Systems Manager will advise as to whether the Service maintains the 
record requested by the individual.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part 1, subpart C concerning requirements of this Department with 
respect to the Privacy Act of 1974.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Government Departments and Agencies requiring services of Treasury 
Department for issuance and payment of Treasury checks.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS .012

SYSTEM NAME:
    Pre-complaint Counseling and Complaint Activities--Treasury/
Financial Management Service.

SYSTEM LOCATION:
    Financial Management Service, U.S. Treasury Department, Prince 
George Metro Center II, 3700 East-West Highway, Room 132, Hyattsville, 
MD 20782.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees seeking services of EEO Counselors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Monthly pre-complaint activity reports from seven Financial Centers 
and Headquarters.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7154; 42 U.S.C. 200e-16; Executive Order 11478; and 5 CFR 
part 713.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Used to keep records on EEO Counseling activities for annual 
submission to Treasury.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File cabinet.

RETRIEVABILITY:
    Filed by station and date of receipt.

SAFEGUARDS:
    Staff supervision is maintained during the day. Records are kept 
locked in the files.

RETENTION AND DISPOSAL:
    Reports destroyed at the end of four years.

SYSTEM MANAGER(S) AND ADDRESS:
    EEO Officer, Financial Management Service, Prince George Metro 
Center II, 3700 East-West Highway, Room 132, Hyattsville, MD 20782.

NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, 401 14th Street, SW., Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The Systems Manager will advise as to whether the Service 
maintains the record requested by the individual.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part 1, subpart C concerning requirements of this Department with 
respect to the Privacy Act of 1974.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Monthly submissions by Financial Centers and Headquarters.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS .013

SYSTEM NAME:
    Gifts to the United States--Treasury/Financial Management Service.

SYSTEM LOCATION:
    Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Hyattsville, MD 
20782.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Donors of intervivos and testamentary gifts to the United States.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence, copies of wills and court proceedings, and other 
material related to gifts to the United States.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3113.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures are not made outside of the Department.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Filing cabinets.

RETRIEVABILITY:
    Name of donor.

SAFEGUARDS:
    Access is limited to persons on official business.

RETENTION AND DISPOSAL:
    Records are maintained for 10 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Financial Information Management, Directorate, Financial Management 
Service, Prince George Metro Center II, 3700 East-West Highway, 
Hyattsville, MD 20782.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Disclosure 
Officer (See ``Record access procedures'' below).

RECORD ACCESS PROCEDURES:
    Disclosure Officer, Financial Management Service, U.S. Department 
of the Treasury, Liberty Center Building, 401 14th Street, SW., 
Washington, DC 20227.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Individuals, executors, administrators and other involved persons.

[[Page 69840]]

Exemptions claimed for the system:
    None.
TREASURY/FMS .014

SYSTEM NAME:
    Debt Collection Operations System--Treasury/Financial Management 
Service.

SYSTEM LOCATION:
    The Debt Management Services Staff, Financial Management Service, 
U.S. Department of the Treasury, 401 14th Street, SW., Washington, DC 
20227.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Records are maintained on individuals and entities that are 
financially indebted to the U.S. Government through one or more of its 
departments and agencies and are the result of participation in a 
Federal direct or guaranteed loan program, the assessment of a fine, 
fee, or penalty, an overpayment or advance, or other extensions of 
credit such as would result from sales of goods or services. Records 
are also maintained on individuals who are indebted to States, 
Territories and Commonwealths of the United States, and the District of 
Columbia, including records on individuals who owe past due support 
which is being enforced by a State, Territory, Commonwealth or the 
District of Columbia.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information varies, depending on the individual debtor, the type of 
indebtedness and the governmental entity to which monies are owed. The 
system of records contains information pertaining to: (1) Individuals 
and commercial organizations, such as name, Taxpayer Identification 
Number (i.e., social security number, or employer identification 
number), work and home address, and work and home phone numbers; (2) 
the indebtedness, such as the original amount of the debt, the date the 
debt originated, the amount of the delinquency/default, the date of 
delinquency/default, basis of the debt, amounts accrued for interest, 
penalties, and administrative costs, and payments on the account; (3) 
actions taken to enforce recovery of the debt, such as copies of demand 
letters/invoices, and documents required for the referral of accounts 
to collection agencies, or for litigation; and (4) referring or 
governmental entity, such as name, phone number, and address of the 
agency contact.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Claims Collection Act of 1966 (Pub. L. 89-508), as amended 
by the Debt Collection Act of 1982 (Pub. L. 97-365. as amended), and 
the Deficit Reduction Act of 1984 (Pub. L. 98-369, as amended); the 
Debt Collection Improvement Act of 1996 (Pub. L. 104-134, Section 
31001); 31 U.S.C. 37, Subchapter I (General) and Subchapter II (Claims 
of the U.S. Government).

PURPOSE(S):
    The purpose of this system is to maintain records of individuals 
and entities that are: (1) Indebted to the Financial Management Service 
(FMS); (2) indebted to the various Federal Government departments and 
agencies and whose accounts are being serviced or collected by FMS; and 
(3) indebted to States, Territories and Commonwealths of the United 
States, and the District of Columbia (including past due child support 
debts being enforced by the States, Territories, Commonwealths or the 
District of Columbia). The records ensure that: Appropriate collection 
action on debtors' accounts is taken and properly tracked, monies 
collected and credited, and accounts are returned to the appropriate 
client at the time the account is collected or closed.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to 
disclose information to: (1) Appropriate Federal, state, local or 
foreign agencies responsible for investigating or implementing, a 
statute, rule, regulation, order, or license; (2) a court, magistrate, 
or administrative tribunal in the course of presenting evidence, 
including disclosures to opposing counsel or witnesses in the course of 
civil discovery, litigation, or settlement negotiations, in response to 
a subpoena, or in connection with criminal law proceedings; (3) a 
congressional office in response to an inquiry made at the request of 
the individual or entity to whom the record pertains; (4) the Internal 
Revenue Service for the purpose of: Effecting and administrative offset 
against the debtor's tax refund to recover a delinquent debt owed to 
the U.S. Government by the debtor; or, obtaining the mailing address of 
a taxpayer/debtor in order to locate the taxpayer/debtor in accordance 
with 31 U.S.C. 3711, 3717, and 3718 and 26 U.S.C. 6103(m)(2); (5) the 
Department of Justice for the purpose of litigation to enforce 
collection of a delinquent debt or to obtain the Department of 
Justice's concurrence in a decision to compromise, suspend, or 
terminate collection action on a debt with a principle amount in excess 
of $100,000 or such higher amount as the Attorney General may, from 
time to time, prescribe in accordance with 31 U.S.C. 3711(a); (6) the 
Department of Defense or the U.S. Postal Service or other Federal 
agency for the purpose of conducting an authorized computer matching 
program in compliance with the Privacy Act of 1974, as amended, so as 
to identify and locate individuals receiving Federal payments 
(including, but not limited to, salaries, wages, and benefits) for the 
purpose of requesting voluntary repayment or implementing Federal 
employee salary offset or administrative offset procedures; (7) the 
Department of Defense or U.S. Postal Service or other Federal agency 
for the purpose of effecting an administrative offset against Federal 
payments certified to be paid to the debtor to recover a delinquent 
debt owed by the debtor; (8) any creditor Federal agency seeking 
assistance for the purpose of seeking voluntary repayment of a debt or 
implementing Federal employee salary offset or administrative offset in 
the collection of unpaid financial obligations; (9) Any Federal, State, 
or local agency, or to the public for the purpose of collecting on a 
delinquent debt through the use of debt collection tools authorized 
under the Debt Collection Improvement Act of 1996 such as referring the 
debt to debt collection centers, administrative wage garnishment, 
public dissemination of debtor information, or selling the debt; or any 
other legitimate debt collection purpose; (10) Any Federal, State or 
local agency for the purpose of accounting on or reporting the status 
of debts for which the Federal, State or local agency has a financial 
or other legitimate need for the information in the performance of 
official duties; (11) Any Federal agency or its agents for the purpose 
of denying Federal financial assistance in the form of a loan or loan 
guaranty to an individual delinquent on a Federal claim, or delinquent 
on a child support claim referred to FMS for administrative offset; and 
(12) Any State, Territory or Commonwealth of the United States, or the 
District of Columbia to collect a claim owed to the Federal Government 
or to assist in the collection of a State, Commonwealth, Territory or 
District of Columbia claim pursuant to a reciprocal agreement between 
FMS and the State, Territory, Commonwealth or the District of Columbia.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Debt information concerning a government claim against a debtor is 
also furnished in accordance with 5 U.S.C. 552a(b)(12) and section 3 of 
the

[[Page 69841]]

Debt Collection Act of 1982, as amended (Pub. L. 97-365), to consumer 
reporting agencies, as defined by the Fair Credit Reporting Act, 5 
U.S.C. 1681(f), to encourage repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Records are maintained on magnetic disc, tape, and hard copy.

RETRIEVABILITY:
    Records are retrieved by name or taxpayer identification number 
(i.e., social security number or employer identification number).

SAFEGUARDS:
    All officials access the system of records will do so on a need-to-
know basis only, as authorized by the system manager. Procedural and 
physical safeguards are utilized, such as accountability, receipt 
records, and specialized communications security. This data system has 
an internal mechanism to restrict access to authorized officials. Hard-
copy records are held in steel cabinets, with access limited by visual 
controls and/or lock system. During normal working hours, files are 
attended by responsible officials; files are locked up during non-
working hours. The building is patrolled by uniformed security guards.

RETENTION AND DISPOSAL:
    Hard-copy records are returned to the agency which had contracted 
for service or collection with FMS at the time an individual account is 
resolved through collection, compromise, or write-off/close out or at 
the agency's request. Summary information, such as results of 
collection action undertaken, for the purpose of producing management 
reports is retained for a period of five (5) years.

SYSTEM MANAGER(s) AND ADDRESS:
    System Manager, Debt Collection Operations Staff, Financial 
Management Service, 401 14th Street, SW, Washington, DC 20227.

NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th Street, SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The system manager will advise 
as to whether FMS maintains the records requested by the individual.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part, subpart C, appendix G, concerning requirements of this Department 
with respect to the Privacy Act of 1974.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information from this system is obtained from the individual or 
entity, creditor agencies, Federal employing agency, collection 
agencies, credit bureaus, and Federal, state or local agencies 
furnishing identifying information and/or address of debtor 
information.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/FMS .016

SYSTEM NAME:
    Payment Records for Other Than Regular Recurring Benefit Payments--
Treasury/Financial Management Service.

SYSTEM LOCATION:
    The Financial Management Service, U.S. Department of the Treasury, 
Washington, DC 20227. Records maintained at Financial Centers in six 
regions: Austin, TX; Birmingham, AL; Chicago, IL; Kansas City, Mo; 
Philadelphia, PA; and San Francisco, CA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who are the intended recipients or recipients of payments 
from the United States Government, and for whom vouchers have been 
certified for payment by departments or agencies and sent to FMS for 
disbursement.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Payment records showing name, social security or employer 
identification number or other agency identification number, address, 
payment amount, date of issuance, check number and symbol or other 
payment identification number, routing number of the payee's financial 
institution and the payee's account number at the financial 
institution, vendor contract and/or purchase order, and the name and 
location number of the certifying department or agency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.

PURPOSE(s):
    To facilitate disbursement of Federal monies to individuals by 
check or electronically, authorized under various programs of the 
Federal Government.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to: (1) 
Disclose to the banking industry for payment verification; (2) disclose 
to Federal agencies, departments and agencies for whom payments are 
made, and payees; (3) disclose pertinent information to appropriate 
Federal, State, local or foreign agencies responsible for investigating 
or prosecuting violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (4) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (5) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a subpoena, or in connection with criminal law proceedings; 
(6) disclose information to foreign governments in accordance with 
formal or informal international agreements; (7) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (8) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (9) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (10) provide information to third parties 
during the

[[Page 69842]]

course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (11) disclose information 
concerning delinquent debtors to Federal creditor agencies, their 
employees, or their agents for the purpose of facilitating or 
conducting Federal administrative offset, Federal tax refund offset, 
Federal salary offset, or for any other authorized debt collection 
purpose; (12) Disclose information to any State, Territory or 
Commonwealth of the United States, or the District of Columbia to 
assist in the collection of State, Commonwealth, Territory or District 
of Columbia claims pursuant to a reciprocal agreement between FMS and 
the State, Territory, Commonwealth or the District of Columbia; and 
(13) disclose to the Defense Manpower Data Center and the United States 
Postal Service and other Federal agencies through authorized computer 
matching programs for the purpose of identifying and locating 
individuals who are delinquent in their repayment of debts owed to the 
Department or other Federal agencies in order to collect those debts 
through salary offset and administrative offset, or by the use of other 
debt collection tools.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Storage is on magnetic media and hard copy.

RETRIEVABILITY:
    Records are retrieved by name, employer identification number (EIN) 
and social security number.

SAFEGUARDS:
    These records are available only to those persons whose official 
duties require such access. Records are kept in limited access areas 
during duty hours and in locked cabinets at all other times. Records 
are password protected and are maintained in a building subject to 24-
hour security.

RETENTION AND DISPOSAL:
    Records are retained for three years. Records are disposed of in 
accordance with Treasury Directive 25-02, Records Disposition 
Management Program.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Disbursing Officer, Financial Management Service, 401 14th 
Street, SW, Washington, DC 20227.

NOTIFICATION PROCEDURE:
    Inquiries under the Privacy Act of 1974 shall be sent to the 
Disclosure Officer at 401 14th Street, SW, Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The System Manager will advise as to whether the Service 
maintains the record requested by the individual.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this department with respect to the Privacy Act of 
1974.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Information is obtained from vouchers, payment tapes and electronic 
data transmissions via the Electronic Certification System by 
departments and agencies for whom payments are made.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

BILLING CODE: 4830-01-P

Internal Revenue Service

TREASURY/IRS 00.001

SYSTEM NAME:
    Correspondence Files and Correspondence Control Files--Treasury/
IRS.

SYSTEM LOCATION:
    Various offices of the Internal Revenue Service maintain files of 
correspondence received, including the Eastern Distribution Center, 
4300 Carolina Avenue, Richmond, VA 23222; the Central Area Distribution 
Center, 2402 East Empire, Bloomington, IL 61799; the Western Area 
Distribution Center, 3041 Sunrise Boulevard, Rancho Cordova, CA 95742; 
and the Tennessee Computing Center, PO Box 30309, Airport Mail 
Facility, Stop 76, Memphis, TN 38130. (See IRS appendix A for addresses 
of other offices).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Initiators of the correspondence. (2) Persons upon whose behalf 
the correspondence was initiated. (3) Subjects of the correspondence.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Correspondence received. (2) Responses to correspondence. (3) 
Associated records. Special Categories of correspondence may be 
included in other systems of records described by specific notices. 
Files are maintained in connection with a variety of correspondence 
received and the uses vary widely in accordance with the content of the 
correspondence. Correspondence may include letters, telegrams, 
memoranda of telephone calls, and other forms of communication.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    Often taxpayers choose to communicate with the IRS through 
correspondence. The ability to access the information when the need 
arises is paramount to our success as an agency. This system will allow 
the IRS to quickly access correspondence received from the taxpayers 
and their representatives and provide a chronological record of what 
has transpired concerning tax matters.

ROUTINE USES OF RECORDS MAINTAINED BY THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Disclosures of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice. Disclosure may be made during judicial processes; (2) 
Appropriate Federal, State, local, or foreign agencies responsible for 
enforcing or implementing a statute, rule, regulation, order or 
license; (3) disclose information to a Federal, State, or local agency, 
or other public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's bureau's or authority's hiring or retention of an individual, 
or issuance of a security clearance, license, contract, grant or other 
benefit; (4) disclose relevant, non-privileged information to a court, 
magistrate, or administrative tribunal, including the presentation of 
evidence, disclosures to opposing counsel or witnesses in the course of 
civil discovery, litigation, or settlement negotiations, in response to 
a subpoena, or in connection with criminal law proceedings; (5) provide 
information to

[[Page 69843]]

foreign governments in accordance with formal or informal international 
agreements; (6) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (7) provide information to the news media, in 
accordance with guidelines contained in 28 CFR 50.2, concerning this 
agency's functions relating to civil and criminal proceedings; (8) 
provide information to officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 when relevant and necessary to their duties 
of exclusive representation; (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, microfiche, and magnetic media.

RETRIEVABILITY:
    Controlled items are generally retrievable by name, but it depends 
upon the controls established locally.

SAFEGUARDS:
    Access controls will not be less than those provided for by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1 (16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with the Records Disposition 
Handbooks, IRM 1(15)59.12 through IRM 1(15)59.32. Generally, 
disposition varies in accordance with the nature of the correspondence 
file.

SYSTEM MANAGER(S) AND ADDRESS:
    Head of the Office maintaining the file. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the office believed to 
have received the correspondence. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information supplied by the initiators of the correspondence and 
information secured internally from other systems of records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 00.002

SYSTEM NAME:
    Correspondence Files/Inquiries About Enforcement Activities--
Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, Detroit Computing Center, Martinsburg 
Computing Center. (See IRS appendix A for addresses.) Other offices of 
the Internal Revenue Service maintain files of correspondence received, 
including the Eastern Distribution Center, 4300 Carolina Avenue, 
Richmond, VA 23222; the Central Area Distribution Center, 2402 East 
Empire, Bloomington, IL 61799; the Western Area Distribution Center, 
3041 Sunrise Boulevard, Rancho Cordova, CA 95742; and the Tennessee 
Computing Center, PO Box 30309, Airport Mail Facility, Stop 76, 
Memphis, TN 38130.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Initiators of correspondence. (2) Persons upon whose behalf the 
correspondence was initiated. (3) Persons who are subjects of the 
correspondence. Includes individuals for whom tax liabilities exist, 
individuals who have made a complaint or inquiry relative to an 
Internal Revenue tax matter, or individuals for whom a third party is 
interceding relative to an Internal Revenue tax matter.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number (if 
applicable), information about tax matters (if applicable), 
chronological investigative history. Other information relative to the 
conduct of the case and/or the taxpayer's compliance history (if 
applicable). Correspondence may include letters, telegrams, memoranda 
of telephone calls, and other forms of communication.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    Often taxpayers choose to communicate with the IRS through 
correspondence. The ability to access the information when the need 
arises is paramount to our success as an agency. This system will allow 
the IRS to quickly access correspondence received from the taxpayers 
and their representatives and provide a chronological record of what 
has transpired concerning tax matters.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice; (2) disclose information to appropriate Federal, state, local, 
or foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (3) disclose information to a Federal, 
state, or local agency, or other public authority, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's bureau's or authority's hiring or retention 
of an individual, or issuance of a security clearance, license, 
contract, grant, or other benefit; (4) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (5) provide information to 
a Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media, in accordance with guidelines contained in 28 CFR 50.2 
concerning this agency's functions relating to civil and criminal 
proceedings; (7) provide information to officials of labor 
organizations recognized under 5 U.S.C. Chapter 71 when relevant and 
necessary to their duties of exclusive representation; (8) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (9) provide information to other agencies to the extent 
provided by law or regulation and as necessary to

[[Page 69844]]

report apparent violation of law to appropriate law enforcement 
agencies; (10) provide information to states, the District of Columbia, 
the Commonwealth of Puerto Rico, or possessions of the United States, 
to assist in the administration of tax laws.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Controlled items are generally retrievable by name, but it depends 
upon the controls established locally.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1 (16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with the Records Disposition 
Handbooks, IRM 1(15)59.12 through IRM 1(15)59.32. Generally, 
disposition varies in accordance with the nature of the correspondence 
file.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioners, Regional Commissioners, District 
Directors, Internal Revenue Service Center Directors. (See IRS appendix 
A for addresses.)

NOTIFICATION PROCEDURE:
    This system is exempt from the notification provisions of the 
Privacy Act.

RECORD ACCESS PROCEDURES:
    This system is exempt from the Access and Contest provisions of the 
Privacy Act.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 00.003

SYSTEM NAME:
    Customer Feedback System--Treasury/IRS 00.003.

SYSTEM LOCATION:
    Internal Revenue Service Centers, National Office, Regional and 
District Offices, including National Office Chief Counsel Offices, 
Regional Counsel Offices, and District Counsel Offices, the Martinsburg 
Computing Center, the Detroit Computing Center, and the Tennessee 
Computing Center, and Area Distribution Centers. Area Distribution 
Center addresses are as follows: The Eastern Distribution Center, 4300 
Carolina Avenue, Richmond, VA 23222, the Central Area Distribution 
Center, 2402 East Empire, Bloomington, IL 61799, and the Western Area 
Distribution Center, 3041 Sunrise Boulevard, Rancho Cordova, CA 95742. 
(See IRS appendix A for other addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system consists of records relating to (1) individuals 
(customers) who make complaints and compliments about Internal Revenue 
Service employees; and, (2) Internal Revenue Service employees who have 
had complaints and compliments made about them.

CATEGORIES OF RECORDS IN THE SYSTEM:
    A variety of documents and/or reports reflecting customer feedback 
on current and former IRS employees and the resolution of that 
feedback.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sec. 1211 of Pub. L. 104-168, TBOR 2, Reports on Misconduct of IRS 
Employees.

PURPOSE(S):
    This system will capture customer feedback, including complaints 
and compliments. The capture of this data will provide a means to 
analyze trends to identify and take corrective action on systemic 
problems. The data will not be used to affect any rights or benefits of 
individuals in the records system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be disclosed to 
the tax writing Congressional committees. The purpose is to fulfill the 
requirements of the Taxpayer Bill of Rights 2 (TBOR 2).

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper files and magnetic media.

RETRIEVABILITY:
    Documents are stored and retrieved by control numbers and by 
taxpayer name, taxpayer identification number or person to contact. The 
control number can be determined by reference to the entries for the 
individual to whom they relate.

SAFEGUARDS:
    Access is limited to authorized personnel who have a direct need to 
know. Access controls will not be less than those provided for by the 
Manager's Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM (2)(10)00. This includes the use of 
passwords and access codes.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
206 for Service Centers, IRM 1(15)59.26 and Records Control Schedule 
301--General Records Schedules, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Deputy Commissioner. 
Officials maintaining the system--Directors of Internal Revenue Service 
Centers; National, Regional, District Office, Regional Counsels, 
District Counsels, Associate Chief Counsels, and Area Distribution 
Center Directors. (See System Location above for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for the purpose of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    See Records access procedures above.

RECORD SOURCE CATEGORIES:
    Information originates from IRS employees and customer feedback.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from 5 U.S.C. 552a(c)(3); 
(d) (1), (2), (3) and (4), (e)(1); (e)(4)(G), (H), and (I); and (f) of 
the Privacy Act pursuant to 5 U.S.C. 552a(k)(4).
TREASURY/IRS 10.001

SYSTEM NAME:
    Biographical Files, Public Affairs--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers. (See IRS appendix A for addresses.)

[[Page 69845]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    IRS employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records are biographical data and photographs of key IRS employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains. 
Information contained in this system may be included in news releases 
issued to the media and the public.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper files or magnetic media.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Office doors locked at night. Access controls will not be less than 
those provided for by the Manager's Security Handbook IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant to the Commissioner (Public Affairs), National Office; 
Regional, District, Internal Revenue Service Centers Public Affairs 
Officers. (see IRS appendix A for addresses).

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in Record access procedures below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Assistant to the 
Commissioner (Public Affairs), IRS, Washington, DC 20224, for National 
Office file. See appendix A for appropriate addresses for regional and 
district office or service center files.

CONTESTING RECORD PROCEDURES:
    See Record access procedures above.

RECORD SOURCE CATEGORIES:
    Information is supplied by the IRS official on an IRS biographical 
data form.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 10.004

SYSTEM NAME:
    Subject Files, Public Affairs--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers. (see IRS appendix A for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    In general, records are maintained on individuals whose names have 
been mentioned in the press in connection with their relationship with 
IRS.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records include correspondence, newspaper clippings, inter-
office memoranda and similar documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be provided in response to inquiries from the media and 
the public.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper files or magnetic media.

RETRIEVABILITY:
    Alphabetically by subject.

SAFEGUARDS:
    Office doors locked at night. Access controls will not be less than 
those provided for by the Automated Information System Security 
Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 
1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant to the Commissioner (Public Affairs), National Office; 
Regional, District, Internal Revenue Service Center, Public Affairs 
Officers (see IRS appendix A for addresses).

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager in the 
office where the records are located.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Records generally are clippings from newspapers, magazines, and 
similar sources, internal documents and memoranda.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 21.001

SYSTEM NAME:
    Tax Administration Resources File, Office of Tax Administration 
Advisory Services--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Assistant Commissioner (International), 950 L'Enfant 
Plaza, SW, Fourth Floor, Washington, DC 20024.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Past and potential tax administration advisors who have served or 
indicated an interest in serving on advisory assignments, and selected 
officials engaged in tax administration and related fields.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Applicant roster database, locator cards and lists with names, 
addresses, telephone numbers, and organizational affiliations of 
officials engaged in tax administration; work assignment or

[[Page 69846]]

application folders of past and potential tax administration advisors, 
which contain employment history, information, medical abstracts, 
security clearances, and passport information; bio-data sketches on IRS 
employees and others engaged in tax administration and related fields.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    The purpose is to identify IRS employees who have expressed an 
interest in overseas assignments, and to further identify historical 
and current activities in given countries.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Maintained for use by Office management officials as a reference in 
obtaining and presenting information related to tax administration, and 
for administrative selection and processing of overseas and domestic 
assignments. The records and information in these records may be used 
to: (1) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (2) disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice. Disclosure may 
be made during judicial processes.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By individual name.

SAFEGUARDS:
    Access limited to authorized office personnel. File folders kept in 
locked file or locked room. Access controls will not be less than those 
provided for by the the Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
disposed of when they are no longer needed for official use.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner (International), Internal Revenue Service, 
950 L'Enfant Plaza, SW, Fourth Floor, Washington, DC 20024.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the Office of the Assistant 
Commissioner (International), Internal Revenue Service, 950 L'Enfant 
Plaza, SW., Fourth Floor, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    From the individual, from the organization with which he or she is 
associated, or from other knowledgeable experts in the field of Tax 
Administration.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.003

SYSTEM NAME:
    Annual Listing of Undelivered Refund Checks--Treasury/IRS.

SYSTEM LOCATION:
    District Offices and Internal Revenue Service Centers. (see IRS 
appendix A for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers whose refund checks have been returned as undeliverable 
since the last Annual Listing of Undelivered Refund Checks was 
produced.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer entity information (Name, Street Address, City, State, Zip 
Code and social security number) and records containing tax module 
information (Tax Period, Amount of Credit Balance and Control Document 
Locator Number).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    The purpose of this system is to keep a record of refund checks 
that have been returned undeliverable.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Individuals entitled to undeliverable 
refund checks will be notified of such checks by publication of their 
names in the news media.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents stored in files or on magnetic media.

RETRIEVABILITY:
    By taxpayer name or taxpayer social security number (SSN).

SAFEGUARDS:
    Access controls will not be less than those provide for by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services), Officials maintaining the system--District 
Directors, Internal Revenue Service Centers Directors. (See IRS 
appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the district office servicing the areas in which the 
individual resided at the time he or she filed the return which created 
the undeliverable refund. (see IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.011

SYSTEM NAME:
    File of Erroneous Refunds--Treasury/IRS.

[[Page 69847]]

SYSTEM LOCATION:
    Internal Revenue Service Centers. (See IRS appendix A for 
addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers issued erroneous refunds.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Case reference name, number, control number, date of erroneous 
refunds, statute expiration date, status of case, location, 
correspondence and research material.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains records necessary to resolve erroneous refund 
issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper document files.

RETRIEVABILITY:
    By Social Security Number (SSN) or Employer Identification Number 
(EIN).

SAFEGUARDS:
    Access controls will not be less than those provided for by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks IRM 1(15)59.1 through IRM 1(15) 59.32. Generally, records are 
retained for four years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services) Officials maintaining the system--Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the areas in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act 
amendment of tax records.
RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.026

SYSTEM NAME:
    Form 1042S Index by Name of Recipient--Treasury/IRS.

SYSTEM LOCATION:
    Philadelphia Internal Revenue Service Center, Mid-Atlantic Region, 
11601 Roosevelt Boulevard, Philadelphia, PA 19154.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Non-resident aliens and U.S. citizens living abroad whose taxes are 
covered by IR Chapter 3 Withholding.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include taxpayer's name, address, tax data, country of 
residence and employer identification number and name of withholding 
agent.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains records necessary to effectively administer 
the back-up withholding laws and regulations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Microfilm.

RETRIEVABILITY:
    By taxpayer name.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and by the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15) 59.32. Generally, records 
are retained at the Service Center for 5 years and then at a Federal 
Records Center for 25 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Official maintaining the system--Philadelphia 
Internal Revenue Service Center Director. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to: 
Director, Philadelphia Internal Revenue Service Center, Mid-Atlantic 
Region, 11601 Roosevelt Boulevard, Philadelphia, PA 19154.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.027

SYSTEM NAME:
    Foreign Information System (FIS)--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Philadelphia 
Internal Revenue Service Center, and its servicing Federal Records 
Centers, and the Detroit Computing Center. (See IRS appendix A for 
addresses.)

[[Page 69848]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers who file Form 5471, Information Return with Respect to a 
Foreign Corporation and Form 5472, Information Return of a Foreign 
Owned Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer entity records (name, address, identification number), 
foreign corporation identification, information relating to stock, U.S. 
shareholders, Earnings and Profits, Balance Sheet, and other available 
accounting information relating to a specific taxable period.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains records necessary to effectively administer 
laws and regulations relative to foreign owned corporations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Magnetic media. (Various tables are published from this media.)

RETRIEVABILITY:
    Documents are stored and retrieved by document locator numbers.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
206 for Service Centers, IRM 1(15)59.26.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system--Directors, 
Internal Revenue Service Centers. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the areas in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.032

SYSTEM NAME:
    Individual Microfilm Retention Register--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers and the Martinsburg Computing 
Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Categories of individuals on whom records are maintained are: For 
Individual Master File (IMF) registers--Individuals who file, or may be 
required to file, individual tax returns such as Form 1040, 1040A, or 
1040EZ.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Abstracts of tax and/or entity modules that have been removed from 
the IMF. These abstract records indicate the taxpayer name, 
identification number, specific tax returns filed, document locator 
number, tax years, debit and credit amounts, balances, and other 
transactions which have been recorded relative to the module(s).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains individual tax account information which is 
retained in microfilm after a certain period of inactivity on the 
master file in order not to overburden the computer system required for 
active accounts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Microfilm tape.

RETRIEVABILITY:
    IMF Reference Register (for IMF Register only), taxpayer 
identification number, tax Period, name, and type of tax. Methods of 
retrievability are explained in the Research Operations Handbook, IRM 
36(66)0.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system-Internal Revenue 
Service Center Directors, and the Martinsburg Computing Center 
Director. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the areas in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made

[[Page 69849]]

in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.034

SYSTEM NAME:
    Individual Returns Files, Adjustments and Miscellaneous Documents 
Files--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers, District Offices and Federal 
Record Centers.(See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers or return preparers who have had changes made to their 
accounts, or have had information posted to the Individual Master File 
or other tax accounting files as a result of filing returns, 
applications, or other documents, or as a result of actions initiated 
by the Service. A record will be maintained for those taxpayers whose 
individual income tax overpayments have been retained or transferred 
from the IMF to apply against past due child and/or spousal support 
payments as reported to IRS by the states under Pub. L. 97-35.

CATEGORIES OF RECORDS IN THE SYSTEM:
    A variety of records reflecting tax matters which have served as 
input documents or supporting documentation for entries on the 
Individual Master File, or other tax accounting files, including tax 
return forms, declarations, applications, case records, processing 
documents, vouchers, computer notices, posting and correction forms, 
Interest Equalization Tax Forms, withholding allowance certificates, 
and similar records. Information will be maintained as to the name, 
SSN, address of individuals owing past due child and/or spousal support 
payments submitted by states under Pub. L. 97-35. Also maintained will 
be the name of the submission state, the amount owed, and the amount of 
any individual income tax overpayment retained and transferred to the 
state to apply against the amount owed. IRS administrative files (i.e., 
examination, collection, underreporter, criminal investigation, etc.) 
are not included in this system of records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    The purpose of this system is to provide background and supporting 
documentation for inputs affecting taxpayer account information. 
Additionally, overpayments retained and transferred against outstanding 
liabilities from the state in which it occurred will be recorded. This 
will aid taxpayers in reconciling their account balances with state 
agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper document files or magnetic media.

RETRIEVABILITY:
    Documents are stored and retrieved by document locator numbers and 
by taxpayer name. The document locator numbers can be determined by 
reference to the Individual Master File entries for the individual to 
whom they relate.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
206 for Service Centers, IRM 1(15)59.26.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system-Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the area in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.043

SYSTEM NAME:
    Potential Refund Litigation Case Files--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers, the Austin Compliance Center and 
Federal Records Centers. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers who have indicated to the Service that they may file suit 
against the Service for a refund.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Forms filed by the taxpayer and case documents determined by the 
Service to be related.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains records necessary to effectively administer 
potential refund litigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper document files.

Retrievability:
    By taxpayer name.

Safeguards:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

[[Page 69850]]

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
206 for Service Centers, IRM 1(15)59.26.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system--Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the area in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.044

SYSTEM NAME:
    P.O.W.-M.I.A. Reference File--Treasury/IRS.

SYSTEM LOCATION:
    District Offices and the Austin Internal Revenue Service Center. 
(See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    P.O.W./M.I.A.--originated from Department of Defense lists.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Lists of P.O.W./M.I.A., Regulations, Rulings, and Instructions as 
to how to handle specific tax questions relating to their special tax 
status, copies of individual tax returns, claims, and other documents 
germane to specific cases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains records necessary to effectively administer 
the tax accounts with POW/MIA issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents in file folders.

RETRIEVABILITY:
    Cases filed alphabetically by last name.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are periodically updated to reflect changes and maintained 
as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system--Austin Internal 
Revenue Service Center Director and District Directors. (See IRS 
appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Austin Internal Revenue Service Center or the Director 
of the District Office servicing the area in which the individual 
resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.054

SYSTEM NAME:
    Subsidiary Accounting Files--Treasury/IRS.

SYSTEM LOCATION:
    District Offices and Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The categories of individuals on whom records are maintained are 
taxpayers affected by one or more of the transactions reflected in the 
categories of records listed below.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The types of records maintained in the system are documents 
containing entity information (name, address, social security number or 
employer identification number and other information necessary to 
identify the taxpayer) and accounting information relevant to one of 
the following categories: funds held pending, disposition and not 
applied to the taxpayer's liability at present, properties, tangible or 
intangible, now in the custody of the Internal Revenue Service, 
counterfeit money, misappropriation or robbery of Internal Revenue 
Service funds, credits which cannot be applied to a specific taxpayer 
account at this time, accounts transferred to other Service Centers or 
agencies, substantiation for the receipt of funds collected by the 
Service for other agencies, abatements or assessments of tax on 
individuals, deposits received from taxpayers, refunds to taxpayers, 
taxpayer accounts written off by the Service as uncollectible, credits 
allowed taxpayers requiring special consideration due to processing 
constraints, litigation, seized and acquired property and Offers-in-
Compromise.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802.

PURPOSE(S):
    This system maintains records necessary to effectively administer 
the accounting files relevant to the unusual circumstances described in 
``categories of records in the system,'' above.

[[Page 69851]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Accounting Files consist of paper documents, computer printouts, 
magnetic media and disk storage.

RETRIEVABILITY:
    By social security number, name, or document locator number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
retired to Federal Records Centers and retrieved by request from 
authorized individuals when account substantiation is necessary.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system--District 
Directors, Internal Revenue Service Center Directors. (See IRS appendix 
A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the area in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account. 
Some Justice Department investigations are an additional source for the 
information contained in litigation case files.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.059

SYSTEM NAME:
    Unidentified Remittance File--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers. (See IRS appendix A for 
addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Remittances which have been received but cannot be positively 
identified, either as to taxpayer who sent it or the tax period to 
which it is to be applied.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each record contains a fourteen digit unidentified remittance (UR) 
control number, the amount, received date, and all known identifying 
data. In addition, the URF contains a record of all doubtfully applied 
Estimated Tax (ET) credits. The ES record contains the taxpayers' name, 
address, type of payment, taxpayer identification number, tax period, 
received date, money amount, and the transaction document locator 
number (DLN).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains the records controlling remittances where 
accounting is delayed for lack of the data required to properly post a 
credit.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Disk storage.

RETRIEVABILITY:
    By remittance amount, unidentified remittance control number, 
taxpayer name.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
kept 180 days after the amount is reduced to zero balance.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system--Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the area in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Remittances received from taxpayers that cannot be positively 
identified either as to the taxpayer who sent it or the type of tax to 
which it is to be applied.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.060

SYSTEM NAME:
    Automated Non-Master File (ANMF)--Treasury/IRS.

System location:
    Internal Revenue Service Centers, and Federal Records Centers. (See 
IRS appendix A for addresses.)

[[Page 69852]]

Categories of individuals covered by the system:
    Records are maintained on taxpayers having accounts with the 
Internal Revenue Service which are not compatible with the normal 
master file processes; e.g., penalties, transferee assessments, 
termination assessments, excise protest accounts, Master File overflow 
accounts, culpable and non-petitioning spouses, Forms 1042, 1040-NR, 
926, 5330, 4720, 990-AR (Penalty) and any pre-ADP returns. Also, a 
record will be maintained for those taxpayers whose individual income 
tax overpayment has been retained and transferred from the IMF to apply 
against past due child and/or spousal support payments as reported to 
IRS by the States under Pub. L. 97-35.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records maintained are taxpayer entity records 
(name, address, taxpayer identification number or employer 
identification number and other indicators relevant to entity 
maintenance) and records containing tax module information (the tax 
return, the tax period, the balance due or credit balance, and 
transactions which have been recorded relative to the module). 
Information will be maintained as to the name, SSN, address of 
individuals owing past due child and/or spousal support payments 
submitted by the States under Pub. L. 97-35. Also maintained will be 
names of the submission state, the amount owed, and the amount on any 
individual income tax overpayment retained and transferred to the state 
to apply against the amount owed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains records necessary for efficient accounting on 
files which are not compatible with the master file system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Card file or magnetic media.

RETRIEVABILITY:
    By taxpayer name, taxpayer identification number (social security 
number or employer identification number), or document locator card.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system-Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the area in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 22.061

SYSTEM NAME:
    Wage and Information Returns Processing (IRP) File--Treasury/IRS.

SYSTEM LOCATION:
    Martinsburg Computing Center, Martinsburg, West Virginia 25401, and 
Detroit Computing Center, 985 Michigan Ave., Detroit, MI 48226.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Recipients of various types of income; wages; dividends; interest; 
rents and royalties; medical payments; capital gains distributions; 
non-taxable distributions; pensions, annuities, retired pay or IRA 
payments; patronage dividends, distributions, and allocations; fishing 
crew payments; sales or redemption of securities, future transactions, 
commodities, bartering exchange transactions; original issue discount; 
distributions and prizes; currency transactions; state tax refunds; 
unemployment compensation, agricultural payments, taxable grants, 
indebtedness forgiveness; non-employees compensation; gambling 
winnings; and miscellaneous income.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records maintained are records representing certain wage and 
information returns: Forms W-2, W-2P, the 1087 and 1099 series; 
currency transaction reports; state tax refunds; statements of sales of 
equity obligations; and records of agricultural subsidy payments. 
Information included on each record identifies the recipient of the 
income (name, address, taxpayer identifying number, and other 
indicators relating to payee identification), identifies the income 
payer (very similar information), and identifies the type(s) and 
amount(s) of income.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

Purpose(s):
    This system maintains records necessary for the efficient 
administration of tax accounts related to Wage and Information Returns.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media.

RETRIEVABILITY:
    By taxpayer social security number and name control.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

[[Page 69853]]

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, until tax 
year 1974, records were maintained until processed. After tax year 
1974, records are maintained for four years and then magnetically 
erased.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system--Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 24.013

SYSTEM NAME:
    Combined Account Number File, Taxpayer Services--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers. (See IRS appendix A for 
addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and businesses having specific, current business with 
IRS.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer entity records (name, address, taxpayer identification 
number, and filing requirements related to entity liability); and tax 
modules (specific tax returns, tax years, and transactions which have 
been recorded relative to the module) when specifically requested by a 
service center, or if a notice for balance of tax due has been issued; 
a specific tax period is in taxpayer delinquent account status (TDA); a 
specific tax period is either credit or debit balance; no return has 
been posted and the return due date (RDD) has passed; or when a 
specific tax period is in taxpayer delinquent return (TDI) status.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains tax account information necessary for the 
efficient resolution of accounting issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Disk storage.

RETRIEVABILITY:
    By social security number or employer identification number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system-Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' above.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the area in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 24.029

SYSTEM NAME:
    Individual Account Number File (IANF), Taxpayer Services--Treasury/
IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers. (See IRS appendix A for 
addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals having specific, current business with IRS.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer entity records (name, address, taxpayer identification 
number, and filing requirements related to entity liability); and tax 
modules (specific tax returns, tax years, and transactions which have 
been recorded relative to the module) when specifically requested by a 
service center, or if a notice for balance of tax due has been issued; 
a specific tax period is in taxpayer delinquent account status (TDA); a 
specific tax period is either credit or debit balance; no return has 
been posted and the return due date (RDD) has passed; or when a 
specific tax period is in taxpayer delinquent return (TDI) status.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system maintains records necessary to efficiently identify 
individuals having specific current business with the IRS.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Disk storage.

[[Page 69854]]

RETRIEVABILITY:
    By social security number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system--Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part I, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the area in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 24.030

SYSTEM NAME:
    Individual Master File (IMF), Taxpayer Services--Treasury/IRS.

SYSTEM LOCATION:
    Martinsburg Computing Center, Martinsburg, West Virginia 25401, and 
IRS Service Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who file and/or are included on Federal Individual 
Income Tax Returns (i.e., Forms 1040, 1040A, and 1040EZ); individuals 
who file other information filings; and power of attorney notifications 
for individuals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer entity records (name, address, identification number 
(SSN), and other indicators pertaining to entity maintenance, including 
zip code), and tax modular records which contain all records relative 
to specific tax returns for each applicable tax period or year. Modular 
records for authorization information (name, address, identification 
number and type of authority granted, and the name of the 
representative(s) for the taxpayer. Modular records for the 
representative (name, address and unique identification number). 
Recorded here are tax transactions such as tax amount, additions, 
abatements of tax payments, interest and like type transactions 
recorded relative to each tax module, power or attorney authorization 
transactions, and a code identifying taxpayers who threatened or 
assaulted IRS employees. An indicator will be added to any taxpayer's 
account who owes past due child and/or spousal support payments and 
whose name has been submitted to IRS by a state under provisions of Pub 
L. 97-35.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    To increase the efficiency of tax administration, the IRS maintains 
records of tax returns, payments, and assessments including Telefile 
records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by (1) 26 U.S.C. 3406, and (2) 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media.

RETRIEVABILITY:
    By taxpayer identification number (social security number or 
employer identification number), document locator numbers and 
alphabetically by name.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, the code 
identifying taxpayers who threatened or assaulted IRS employees may be 
removed five years after initial input.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Taxpayer Services). Officials maintaining the system-Internal Revenue 
Service Center Directors and the Director, Martinsburg Computing 
Center. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
District Director or the Internal Revenue Service Center Director 
servicing the area in which the individual resides. (See IRS appendix A 
for addresses.)

Contesting record procedures:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 24.046

SYSTEM NAME:
    Business Master File (BMF), Taxpayer Services--Treasury/IRS.

SYSTEM LOCATION:
    Martinsburg Computing Center, Martinsburg, West Virginia 25401, 
Cincinnati Service Center, 201 West River Center Blvd., Covington, KY 
41019; Memphis Service Center, 3131 Democrat Road, Memphis, TN 38118; 
and Ogden Service Center, 1160 West 1200 South Street, Ogden, UT 84201,

[[Page 69855]]

and other IRS Service Centers. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons in a sole proprietary role who file business tax returns, 
including Employer's Quarterly Federal Tax Returns (Form 941), Excise 
Tax Returns (Form 720), Wagering Returns (Forms 11C and 730), Highway 
Use Returns (Form 2290), and Form 1065 (U.S. Partnership Returns of 
Income), and U.S. Fiduciary Returns (Form 1041) and Estate and Gift 
Taxes (Forms 706, 706NA, and 709). The latter can be individuals not in 
a sole proprietorship role.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer entity records (name, address, taxpayer identification 
number (TIN) which may be either EIN or SSN, and other indicators 
pertaining to entity maintenance, including zip code), and tax modules 
which are all the records relative to specific tax returns for each 
applicable tax period. Recorded are tax transactions such as tax 
amount, statements/additions to tax, payments, interest and like type 
transactions relative to each tax module. The Employer Identification 
Number (EIN)/Name Control file which contains EINs and the associated 
IRS name controls.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    To increase the efficiency of tax administration, the Service 
maintains magnetic media records of tax returns filed by business 
taxpayers, and payments and assessments made to the accounts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made as 
provided by 26 U.S.C. 6103, and for meeting the requirements of 26 
U.S.C. 3406. 26 U.S.C. 3406 provides, in part, that the Secretary of 
the Treasury notify a payor that the TIN (Taxpayer Identification 
Number) furnished by the payee is incorrect.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media.

RETRIEVABILITY:
    By name, type of tax, and identifying number (including document 
locator number).

SAFEGUARDS:
    Access Controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Chief Taxpayer 
Service. Officials maintaining the system--Internal Revenue Service 
Center Directors, and the Director, Martinsburg Computing Center. (See 
IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Director of the Internal Revenue Service Center servicing the area in 
which the individual resides. (See IRS appendix A for addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 24.047

SYSTEM NAME:
    Audit Underreporter Case File--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers and Martinsburg Computing Center. 
(See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Recipients of income who appear not to have declared on their 
income tax returns (Forms 1040, 1040A, and 1040EZ) all income paid to 
them in the tax year under study.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records maintained are taxpayer (i.e., payee) entity records 
containing payee name, address, taxpayer identification number, and 
other indicators relating to entity maintenance; and income records 
containing the types and amounts of income received/reported, and 
information identifying the income payer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    These records provide a way to identify recipients of income who 
appear not to have declared all taxable income paid to them in the tax 
year under study.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media.

RETRIEVABILITY:
    By matching social security number and name control.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
retained for one year and then magnetically erased.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Executive Officer for 
Customer Service, National Office. Officials maintaining the system--
Internal Revenue Service Centers Directors. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

[[Page 69856]]

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purpose of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Information returns filed by payers and Forms 1040, 1040A, and 
1040EZ.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 24.070

SYSTEM NAME:
    Debtor Master File (DMF)--Treasury/IRS.

SYSTEM LOCATION:
    Martinsburg Computing Center, Martinsburg, West Virginia 25401.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have delinquent obligations to a Federal or State 
agency.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Entity records (names and social security numbers), the amount owed 
by the individual, the name of the Federal or State agency to whom the 
debt is owed and a cross-reference number (SSN) of the spouse in the 
case of a jointly filed return.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 6305, 6402(c) and 6402(d); 31 U.S.C. 3720A.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic tape and disk file.

RETRIEVABILITY:
    By name, address, and social security number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    The information is kept for one year and then destroyed. A new 
Debtor Master File is established each year.

SYSTEM MANAGER(S) AND ADDRESS:
    Officials prescribing policies and practices--Assistant 
Commissioner (Taxpayer Services) and Assistant Commissioner 
(Information Systems Management). Officials maintaining the system--
Director, Returns Processing and Accounting Division. (See IRS appendix 
A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
District Director or the Internal Revenue Service Center Director 
servicing the area in which the individual resides. (See IRS appendix A 
for addresses.)

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest any record contained in this system 
of records must contact the agency to whom the debt is owed.

RECORD SOURCE CATEGORIES:
    Names, SSNs, and obligation amounts are supplied by the Federal or 
state agency to whom the delinquent obligation is owed.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 26.001

SYSTEM NAME:
    Acquired Property Records--Treasury/IRS.

SYSTEM LOCATION:
    District Offices. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Delinquent taxpayers whose property has been acquired by purchase 
by government or right of redemption.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number, revenue 
officer reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    The system tracks property acquired under Internal Revenue Code 
section 6334 to provide fiscal accountability.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name, taxpayer identification number (social security 
number or employer identification number), seizure number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection). Officials maintaining the system--District Directors. 
(See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.

[[Page 69857]]

TREASURY/IRS 26.006

SYSTEM NAME:
    Form 2209, Courtesy Investigations--Treasury/IRS.

SYSTEM LOCATION:
    District Offices, Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers on whom a delinquent account or delinquency or other 
investigation is or was located in one IRS district offices, but the 
individual is now living or has assets located in the jurisdiction of 
another IRS District office. Taxpayers on whom an investigation has 
been initiated for purposes of securing information necessary for 
federal tax administration purposes.

Categories of records in the system:
    Contains taxpayer name, current and former addresses, taxpayer 
identifying number, if known. Contains the information, including class 
of tax, if applicable, or information concerning the action desired to 
be taken. The name and address of party that was contacted, 
chronological investigative history and/or information secured. The 
following types of investigations are included in this system: Form 
SSA-1273 cases--Notice of determination of FICA wages--issued when SSA 
obtains evidence that wages paid to claimant have not been recorded on 
his earnings record; requests for data needed in proof of claim cases; 
applications for discharge of property from tax lien; service of tax 
court subpoenas; complaints of employers failing to provide withholding 
statements; recovery of unassessable erroneous refunds; Form SSA-7010 
cases--Request for preferential investigation. This is a request for 
preferential treatment (over other SSA cases) on an earning discrepancy 
case. Secure application for exemption from self-employment tax. Offers 
in compromise and related activities; i.e., follow-up on defaulted 
installments, secure payments on collateral agreements, etc. Maximize 
compliance with withholding requirements on alien's earnings; other 
miscellaneous uses.

AUTHORITY FOR MAINTANANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    The Form 2209 system provides a record of the nature of the 
investigation and to whom the investigation is assigned. It also 
provides a method of follow-up to ensure investigations are 
accomplished in a timely manner.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Retrievable by taxpayer name and taxpayer identification number 
(social security number or employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection). Officials maintaining the system--District Directors, and 
Internal Revenue Service Center Directors. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.008

SYSTEM NAME:
    IRS and Treasury Employee Delinquency--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices and Internal 
Revenue Service Centers. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    IRS and Treasury employees who are shown on the Master File as 
delinquent in meeting Federal tax requirements.

Categories of records in the system:
    Taxpayer name, social security number, address, fact of IRS or 
Treasury employment code, District location code.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    This system enables the IRS to secure documentation concerning the 
resolution of balance due and return delinquency cases concerning IRS 
employees. This documentation may be used to support conduct 
investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
     By taxpayer name and taxpayer identification number (social 
security number or employer identification number).

SAFEGUARDS:
     Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
     Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
     Official prescribing policies and practices--Assistant 
Commissioner (Collection). Officials maintaining the

[[Page 69858]]

system--Assistant Commissioner (Collection), Regional Commissioners, 
District Directors, Internal Revenue Service Center Directors. (See IRS 
appendix A for addresses.)

NOTIFICATION PROCEDURE:
     This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
     This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
     26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
     This system of records contains investigatory material compiled 
for law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
     This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.009

SYSTEM NAME:
     Lien Files (Open and Closed)--Treasury/IRS.

SYSTEM LOCATION:
    District Offices and the Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

Categories of individuals covered by the system:
    Taxpayers on whom Federal tax liens have been filed.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number, information 
about basis of assessment including class of tax, period, dollar 
amount. Open and closed Federal tax liens including: Certificates of 
Discharge of Property from Federal Tax Lien; Certificates of 
Subordination; Certificates of Non-Attachment; Exercise of Government's 
Right of Redemption of Seized Property; Releases of Government's Right 
of Redemption. Federal tax lien information entered in Treasury 
Enforcement Communications System.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 6323, 7801 and 7802.

PURPOSE(S):
    To identify those taxpayers on whom a Federal tax lien, discharge, 
or subordination on lien attachment has been filed. The file also 
provides notice to the public that the Federal Government has an 
interest in property or rights to the property of the identified 
taxpayer. Further, the file also provides evidence that the lien has 
been released, a specific piece of property has been discharged and the 
government has obtained its interest in the property, or a 
subordination has been granted and the government has taken a junior 
lien position, or a certification of nonattachment has been issued.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Notices of lien and the index thereto are 
available to the public.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name and taxpayer identification number (social 
security number or employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection). Officials maintaining the system--Assistant Commissioner 
(Collection), Regional Commissioners, District Directors and Internal 
Revenue Service Center Directors. (See IRS appendix A for addresses.)

Notification procedure:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 2, subpart C, appendix B. 
Inquires should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
District Director of each District where records are to be searched. 
(See IRS appendix A for addresses.) This system contains copies of 
public records, the originals of which are filed in accordance with the 
laws of each state, the District of Columbia, the Commonwealth of 
Puerto Rico, or possessions of the United States.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 26.010

SYSTEM NAME:
    Lists of Prospective Bidders at Internal Revenue Sales of Seized 
Property--Treasury/IRS.

SYSTEM LOCATION:
    District Offices. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have requested that they be notified of Internal 
Revenue sales of seized property.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and address and phone number (if provided).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    This system provides an up-to-date list of prospective bidders that 
may be notified when the IRS has seized property that is going to sale. 
Notification of prospective bidders is done to enhance the possibility 
of obtaining a higher price for the property.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies

[[Page 69859]]

responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulation; (2) disclose relevant, non-privileged information to a 
court, magistrate, or administrative tribunal including the 
presentation of evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By name of prospective bidder.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAl:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices-Assistant Commissioner 
(Collection). Officials maintaining the system-District Directors. (See 
IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Director of the 
District Office servicing the area in which the individual resides. 
(See IRS Appendix A for addresses.)

Contesting record procedures:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Supplied voluntarily by the subject prospective bidder.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 26.011

SYSTEM NAME:
    Litigation Case Files--Treasury/IRS.

SYSTEM LOCATION:
    District Offices and Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers on whom Federal tax assessments have been made but 
against whom litigation has been initiated or is being considered by 
the government or who have instituted suits against the government.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number, information 
about basis of assessment, including class of tax, period, and dollar 
amount. This file includes: Suit to Reduce Tax Claim to Judgement; Suit 
for Failure to Honor a Levy; Suit to Enforce Federal Tax Lien; Suit 
Against Transferee; Suit to Set Aside Fraudulent Transfer; Suit to 
Recover Erroneous Refund; other suits include those which the United 
States may intervene to assert a Federal tax lien; a proceeding to 
require opening of a safe deposit box, etc. The following suits against 
the United States are also included in this file: Quiet Title Suit; 
Foreclosure of Mortgage or other Lien; Partition; Condemnation; 
Interpleader; Refund Suits Involving Trust Fund Recovery Penalty 
Assessments; Injunction Suits under Freedom of Information Act. Also 
included in Litigation Files are: Individuals against whom bankruptcy 
proceedings are pending; decedent estates in probate with outstanding 
Federal tax liabilities; individuals executing Assignments for the 
Benefit of Creditors; individuals in Receivership Proceedings; 
individuals conducting a bulk sale; summons referrals; subpoena files; 
advisory opinions; collateral security agreements; revenue officer 
reports; and various other legal instruments and correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    The purpose of the system is to maintain a record of all categories 
of suits filed either by the taxpayer against the government or the 
government against the taxpayer.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name, taxpayer identification number (social security 
number or employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection), Officials maintaining the system--District Directors. 
(See IRS Appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.012

SYSTEM NAME:
    Offer in Compromise (OIC) File--Treasury/IRS.

[[Page 69860]]

SYSTEM LOCATION:
    Regional Offices, District Offices, Internal Revenue Service and 
computing Centers. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers who have submitted an offer to compromise a liability 
imposed by the Internal Revenue Code.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Form 2515, used to control offer cases, contains space for entering 
taxpayer name, address, taxpayer identification number, and all other 
pertinent information for identifying and assigning the OIC 
investigation. The file contains all records, documents, reports and 
work papers relating to the assignment, investigation, review and 
adjudication of the offer. This includes such items as the original 
offer, results of property records checks, interviews with third 
parties and the taxpayer, collateral income agreements, financial 
statements, tax return copies, and other information submitted by the 
taxpayer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    These records are used to control offer in compromise cases.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. This includes disclosure to the extent 
necessary to permit public inspection of any accepted offer-in-
compromise as required by 26 U.S.C. 6103(k)(1).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name and identification number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection). Officials maintaining the system--District Directors and 
Internal Revenue Service Center Directors. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported. If an 
offer is accepted, an Abstract and Statement which identifies the 
taxpayer, the liability, the amount compromised and the basic 
circumstances of the case is made available for public inspection in 
accordance with Executive Order 10386 and Executive Order 10906.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.013

SYSTEM NAME:
    Trust Fund Recovery Cases/One Hundred Percent Penalty Cases--
Treasury/IRS.

SYSTEM LOCATION:
    District Offices, Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals against whom Federal tax assessments have been made or 
are being considered as a result of their being deemed responsible for 
payment of unpaid corporation withholding taxes and social security 
contributions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number, information 
about basis of assessment, including class of tax, period, dollar 
figures, waiver extending the period for asserting the 100-percent 
penalty/Trust Fund Recovery penalty (if any) and correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    This system provides a record of all Trust Fund Recovery Penalty 
cases made under 26 U.S.C. 6672.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By individual, or corporation name, taxpayer identification number 
(social security number or employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices: Assistant Commissioner 
(Collection). Officials maintaining the system: District Directors, 
Internal Revenue Service Center Directors. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

[[Page 69861]]

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.014

SYSTEM NAME:
    Record 21, Record of Seizure and Sale of Real Property,--Treasury/
IRS.

SYSTEM LOCATION:
    District Offices (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals against whom tax assessments have been made and whose 
real property was seized and sold to satisfy their tax liability. Also 
name and address of purchaser.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number, information 
about basis of assessment, including class of tax, period, dollar 
amounts, property description.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(s):
    This system provides a record of all sales under 26 U.S.C.6335 of 
real property as required by 26 U.S.C. 6390. The contents of this 
system of records evidences chain of title to real property and is a 
matter of public record.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name, taxpayer identification number (social security 
number or employer identification number) and seizure number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection); Officials maintaining the system--District Directors. 
(See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to or 
individuals may appear in person at the Office of the District Director 
for each District whose records are to be searched. (See IRS appendix A 
for addresses.)

CONTESTING RECORD PROCEDURES:
     26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records evidences chain of title to real property 
and is a matter of public record. (See ``Categories of records in the 
system'' above).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

TREASURY/IRS 26.016
SYSTEM NAME:
    Returns Compliance Programs--Treasury/IRS.

SYSTEM LOCATION:
    District Offices and Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers who may be delinquent in filing or paying Federal taxes.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records consist of name, address, taxpayer identification number 
(if known) and information concerning the potential tax liability. 
Returns Compliance Programs involve any type of Federal tax 
administered by the Collection Division and are conducted in accordance 
with Section 7601 of the Internal Revenue Code. RCP programs can be 
initiated by the National Office, Regional Offices, or by individual 
districts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    This program identifies individuals who may be delinquent in filing 
or paying Federal tax.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name, taxpayer identification number (social security 
number or employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices-Assistant Commissioner 
(Collection), Officials maintaining the system-District Directors and 
Internal Revenue Service Center Directors. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

[[Page 69862]]

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.019

SYSTEM NAME:
    Taxpayer Delinquent Account (TDA) Files, including subsystems: (a) 
Adjustments and Payment Tracers Files, (b) Collateral Files, (c) Seized 
Property Records, (d) Tax Collection Waiver, Forms 900, Files, and (e) 
Accounts on Child Support Obligations, (f) Dyed Diesel fuel Program 
records, and (g) Integrated Collection System (ICS) records--Treasury/
IRS.

SYSTEM LOCATION:
    District Offices and Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers on whom Federal tax assessments have been made, and 
persons who owe child support obligations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number, information 
about basis of assessment, including class of tax, period, dollar 
amounts, chronological investigative history, canceled checks, amended 
returns, claims, collateral submitted to stay collection, copies of 
notices of Federal tax liens, revenue officer reports, waivers to 
extend statutory period for collection, etc., and similar information 
about persons who owe child support obligations. This system includes 
Installment Agreement Files; Delinquent Account Inventory Profile 
(DAIP); Currently Not Collectible Register; Currently Not Collectible 
Register (over $25,000); Advance Dated Remittance Check Files; 
Currently Not Collectible Accounts Files; File of taxpayer names 
entered in the Treasury Enforcement Communications System and a code 
identifying taxpayers that threatened or assaulted IRS employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    The Taxpayer Delinquent Account (TDA) records provide a 
comprehensive inventory control of delinquent accounts. This system 
includes records for Adjustments and Payment Tracers files, collateral 
files, seized property records, Tax Collection Waiver Form 900 files, 
Accounts on Child Support Obligations, Dyed Diesel Fuel Program, and 
Integrated Collection System (ICS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name, or name of person who owes child support 
obligations, and taxpayer identification number (social security number 
or employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection). Officials maintaining the system--Assistant Regional 
Commissioners (Collection), District Directors, Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.020

SYSTEM NAME:
    Taxpayer Delinquency Investigation (TDI) Files--Treasury/IRS.

SYSTEM LOCATION:
    District Offices and Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers believed to be delinquent in filing Federal tax returns.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number, information 
from previously filed returns, information about the potential 
delinquent return(s), including class of tax, chronological 
investigative history; Delinquency Investigation Inventory Profile 
(DIIP) and a code identifying taxpayers that threatened or assaulted 
IRS employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    The purpose of this system is to establish a control on taxpayers 
on whom tax assessments have been made.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name, taxpayer identification number (social security 
number or employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection). Officials maintaining the

[[Page 69863]]

system--District Directors and Service Center Directors. (See IRS 
Appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.021

SYSTEM NAME:
    Transferee Files--Treasury/IRS.

SYSTEM LOCATION:
    District Offices and Internal Revenue Service Centers. (See IRS 
Appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Includes taxpayers on whom tax assessments have been made but who 
have allegedly transferred their assets in order to place them beyond 
the reach of the government.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, address, taxpayer identification number, information 
about basis of assessment, including class of tax, period, dollar 
amounts. Also, the name, address, taxpayer identification number and 
related information about transferee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    To establish controls on records relating to taxpayers believed to 
be delinquent in filing Federal Tax returns.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By taxpayer name, taxpayer identification number (social security 
number or employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Collection). Officials maintaining the system--District Directors, 
Internal Revenue Service Center Directors, the Director of the Detroit 
Computing Center. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 26.022

SYSTEM NAME:
    Delinquency Prevention Programs--Treasury/IRS.

SYSTEM LOCATION:
    District Offices, Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers having a history of Federal tax delinquency.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Taxpayer name, taxpayer identification number, address, filing 
requirements, chronological investigative history.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

Storage:
    Paper records and magnetic media.

Retrievability:
    By taxpayer name.

Safeguards:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

Retention and disposal:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

System manager(s) and address:
    Official prescribing policies and practices-Assistant Commissioner 
(Collection). Officials maintaining the system-District Directors, 
Internal Revenue Service Center Directors, the Detroit Computing Center 
Director. (See IRS Appendix A for addresses.)

Notification procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

Record access procedures:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

Contesting record procedures:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

Record source categories:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

[[Page 69864]]

Exemptions claimed for the system:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 30.003

System name:
    Requests for Printed Tax Materials Including Lists--Treasury/IRS.

System location:
    National Office, 1111 Constitution Avenue, NW, Washington, DC 
20224.

Categories of individuals covered by the system:
    Files include those individuals that request various IRS printed 
materials such as publication 1045, reproduction proofs, etc.

Categories of records in the system:
    Name and address of individual or company wanting to receive 
District Director's newsletters, and/or ordering tax forms materials on 
certain distribution programs, (i.e. tax Practitioner Program; Bank, 
Post Office and Library Program; Reproducible Forms Program, etc.). A 
cross reference index may be developed to identify and control 
requests.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records may be used to: (1) Disclose information to mailing or 
distribution services contractors for the purpose of executing 
mailouts, order fulfillment, or subscription fulfillment; (2) disclose 
information to mailing or distribution services contractors for the 
purpose of maintaining mailing lists.

Disclosure to consumer reporting agencies:
     Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosure of debt 
information concerning a claim against an individual may be made from 
this system to consumer reporting agencies as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681a) or the Federal Claims Collection 
Act of 1966 (31 U.S.C. 3701(a)(e)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media, paper records or mailing plates.

RETRIEVABILITY:
    Alphabetically or numerically, by zip code.

SAFEGUARDS:
    Access controls will not be less than those provided for by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Record Schedule 13, Printing, Binding, Duplication, and 
Distribution Records, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Publishing Services Branch, Internal Revenue Service, 1111 
Constitution Avenue, NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' Below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Chief, Publishing 
Services Branch, Internal Revenue Service, 1111 Constitution Avenue, 
NW, Washington, DC 20224.

Contesting record procedures:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    The information is supplied by the individual and/or company making 
the request. The Service adds data pertaining to the fulfillment of the 
request.

Exemptions claimed for the system:
    None
TREASURY/IRS 30.004

SYSTEM NAME:
    Security Violations-Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices and Internal 
Revenue Service Centers. (See IRS appendix A for addresses.)

Categories of individuals covered by the system:
    Violators of IRS Security Regulations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of violator, circumstances of violation (date, time, actions 
of violator, etc), supervisory action taken.

Authority for maintenance of the system:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records may be used to: (1) The Department of Justice for the 
purpose of litigating an action or seeking legal advice. Disclosure may 
be made during judicial processes. (2) Provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    File folder (notices of violation), 3 x 5 inch card file, and 
electronic storage.

RETRIEVABILITY:
    3  x  5 inch card file--by name.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. Access to lateral file 
cabinets by security officer and staff only.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Property, Security, and Records Unit, National Office, 
Regional Office, District Offices, Internal Revenue Service Center. 
(See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedure'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records or seeking to contest its content, may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the system manager in the office where 
the records are located.

[[Page 69865]]

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Contract Guard Force and Security Inspections.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 34.003

SYSTEM NAME:
    Assignment and Accountability of Personal Property Files--Treasury/
IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, Detroit Computing Center, and the Martinsburg 
Computing Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals receiving Government property for temporary use and 
repair.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Descriptions of property, receipts, reasons for removal, and 
property passes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information contained in these records may be used to: 
(1) Disclose information to the Department of Justice for the purpose 
of litigating an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) disclose pertinent information to 
appropriate Federal, state, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (3) 
disclose relevant, non-privileged information to a court, magistrate, 
or administrative tribunal including the presentation of evidence, 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored on various forms and ledgers maintained in 
locked filing cabinets.

RETRIEVABILITY:
    Indexed alphabetically by name.

SAFEGUARDS:
    Access controls will not be less than those provided for by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedule 18, Security and Protective Services 
Records, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Space and Property Branch and Chief, National Office 
Facilities Management Branch, National Office; Regional Commissioners, 
District Directors, Internal Revenue Service Center Directors, and 
Computing Center Directors. (See IRS Appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager in the 
office where the records are located.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Individuals who receive property or request property passes.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 34.005

SYSTEM NAME:
    Parking Space Application and Assignment--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, Detroit Computing Center, and Martinsburg 
Computing Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Internal Revenue Service employees who apply for assignment of 
carpool or reserved parking spaces.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains the name, position title, organization, vehicle 
identification, arrival and departure time, and service computation 
date of individual or principal carpool applicant. Contains name, place 
of employment, duty telephone, vehicle license number and service 
computation date of applicants, individuals or carpool members, for 
parking spaces.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records may be used to:
    (1) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice. Disclosure may 
be made during judicial processes; (2) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on an 8\1/2\  x  10 inch or other local form.

RETRIEVABILITY:
     Indexed by name of individual or principal carpool applicant.

SAFEGUARDS:
     Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
     Records are maintained in accordance with Records Control Schedule 
301--General Records Schedule 11, Space

[[Page 69866]]

and Maintenance Records, IRM 1(15)59.31.

SYSTEM MANAGER(s) and address:
     Chief, National Office Protective Programs Staff, National Office; 
Regional Commissioners, District Directors, Internal Revenue Service 
Center Directors, and Computing Center Directors. (See IRS appendix A 
for addresses.)

NOTIFICATION PROCEDURE:
     Individuals seeking to determine if this system of records 
contains a record pertaining to themselves may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
     Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager in the 
office where the records are located.

CONTESTING RECORD PROCEDURES:
     See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
     Individuals applying for parking spaces.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
     None.
TREASURY/IRS 34.007

SYSTEM NAME:
     Record of Government Books of Transportation Requests--Treasury/
IRS.

SYSTEM LOCATION:
     National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, Detroit Computing Center, and Martinsburg 
Computing Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    IRS employees issued Transportation Requests.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Form 496, alphabetical card record by name or the serial numbers 
of Transportation Requests issued to the employee; and Form 4678, 
numerical list by serial number listing the name of the employee to 
whom issued.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information from these records may be used to: (1) 
Disclose information to the Department of Justice for the purpose of 
litigating an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) disclose information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (3) disclose information to another 
Federal agency to effect inter-agency salary offset; to furnish a 
consumer reporting agency information to obtain commercial credit 
reports; to furnish a debt collection agency information for debt 
collection services; to furnish a consumer reporting agency with 
delinquency and default data available to private sector credit 
grantors.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt 
information concerning a claim against an individual may be made from 
this system to consumer reporting agencies as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
     Paper documents.

RETRIEVABILITY:
     By name or serial number.

SAFEGUARDS:
     Access controls will not be less than those provided for by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
     Records are maintained in accordance with Records Control Schedule 
301--General Records Schedule 9, Travel and Transportation Records, IRM 
1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
     Administrative Officers, National Office; Regional Commissioners, 
District Directors, Internal Revenue Service Center Directors, and 
Computing Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
     Individuals seeking to determine if this system of records 
contains a record pertaining to themselves may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
     Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager in the 
office where the records are located.

CONTESTING RECORD PROCEDURES:
     See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
     Government Books of Transportation Requests and employees to whom 
books were issued.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
     None.
TREASURY/IRS 34.009

SYSTEM NAME:
     Safety Program Files--Treasury/IRS.

SYSTEM LOCATION:
     National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, Detroit Computing Center, and the Martinsburg 
Computing Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    IRS employees and others involved in an IRS motor vehicle accident, 
an accident or injury on IRS property, or a tort or personal property 
claim against the Service. All individuals issued an IRS driver's 
license are covered by this system.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Individual driving records and liceNse applications, motor vehicle 
accident reports, lost time and no-lost time personal injury reports, 
tort and personal property claims case files, informal and formal 
investigative report files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 301; Executive Order 12196.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or

[[Page 69867]]

seeking legal advice. Disclosure may be made during judicial processes; 
(2) provide information to the Department of Labor in connection with 
investigations of accidents occurring in the work place; (3) provide 
information to other federal agencies for the purpose of effecting 
interagency salary offset or interagency administrative offset; (4) 
provide information to consumer reporting agencies in accordance with 
31 U.S.C. 3711(f); (5) provide information to a debt collection agency 
for debt collection services; (6) disclose pertinent information to 
appropriate Federal, state, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, when the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (7) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (8) provide 
information to Officials of labor organizations recognized under 5 
U.S.C. Chapter 71 when relevant and necessary to their duties of 
exclusive representation; (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt 
information concerning a claim against an individual may be made from 
this system to consumer reporting agencies as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents.

RETRIEVABILITY:
    Indexed alphabetically by name.

SAFEGUARDS:
    Access controls will not be less than those required by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. Generally, access is 
restricted to official use by IRS employees.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedule 1, 10, and 18; Records Control Schedule 
114 for Facilities Management Division--National Office, IRM 
1(15)59.1(14); and Records Control Schedule 212 for Regional 
Commissioner, Assistant Regional Commissioner (Resource Management) and 
District Director, IRM 1(15)59.2(12).

SYSTEM MANAGER(S) AND ADDRESS:
    Safety Management Officer, Office of Research, Planning and 
Development, Director, Facilities and Information Management Systems, 
National Office; Director, Human Resources, Headquarters, appropriate 
Regional or District Office; Computing Center Directors; and the Austin 
Service Center Director. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records or seeking to contest its content, may inquire in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the system manager in the office where 
the records are located.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information originates from IRS employees, private individuals and 
private parties.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 34.012

SYSTEM NAME:
    Emergency Preparedness Cadre Assignments and Alerting Rosters 
Files--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, and Internal 
Revenue Service Centers. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Key IRS and Treasury personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Cadre assignments--personal information on employees; i.e., name, 
address, phone number, family data, security clearance, relocation 
assignment, etc. Alerting rosters--current listing of individuals by 
name and title stating their work and home address and phone numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are collected and maintained to identify emergency 
preparedness team members and their responsibilities; and to provide a 
means of contacting cadre members in the event of a national emergency.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information from these records may be used to: (1) 
Disclose information to the Department of Justice for the purpose of 
litigating an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Individual forms, correspondence kept in file folders, and 
electronic storage.

RETRIEVABILITY:
    Cadre assignments are filed by relocation site and alerting rosters 
by title of list.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedule 18, Security and Protective Services 
Records, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Physical Security Section, Facilities Standards Branch, 
Facilities and Information Management Support Division, National 
Office. Regional Office, District Office, Internal Revenue Service 
Center Security Officers. (See IRS appendix A for addresses.)

[[Page 69868]]

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager in the 
office where the records are located.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Provided by individuals themselves.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 34.013

SYSTEM NAME:
    Identification Media Files System for Employees and Others Issued 
IRS ID--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, Detroit Computing Center, and Martinsburg 
Computing Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    IRS employees having one or more items of identification and 
federal and non-federal personnel working in or visiting IRS 
facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain individual's name, home address, and other personal 
information and reports on loss, theft, or destruction of pocket 
commissions, enforcement badges and other forms of identification.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are collected and maintained to provide required 
information on the issuance of identification media by the IRS.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information from these records may be used to: (1) 
Disclose information to the Department of Justice for the purpose of 
litigating an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Correspondence file folders, 3 x 7 inch card files, and magnetic 
media.

RETRIEVABILITY:
    Indexed separately by name and Identification Media serial number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. Access to the records is 
restricted to official use of Internal Revenue.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedule 11, Space and Maintenance Records, IRM 
1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Physical Security Section, Facilities Standards Branch, 
Facilities and Information Management Support Division, and Chief, 
Property, Security and Records unit, National Office; Regional Offices, 
District Offices, Internal Revenue Service Center Security Officers.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below. 
Individual's name, SSN, address and type of ID media, plus the 
approximate date that he/she was issued and/or returned the particular 
item of identification, would have to be furnished to the Service 
office that issued the item for the Service to be able to ascertain 
whether or not the system contains a record about the individual.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager in the 
offices where the record is located.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information is generated by specific personnel action and is 
initially gathered on an application for employment. The information is 
confirmed by the newly hired employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 34.014

SYSTEM NAME:
    Motor Vehicle Registration and Entry Pass Files--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers. (See IRS appendix A for 
addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals requiring continued access to the facility and parking 
area violators.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of employee, registered owner of vehicle, branch, telephone 
number, description of car, license number, employee's signature, name 
and expiration date of insurance, parking violations, decal number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are collected and maintained to provide information on 
the issuance of parking permits.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information from these records may be used to: (1) 
Disclose information to the Department of Justice for the purpose of 
litigating an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders, card files.

RETRIEVABILITY:
    Indexed by name.

[[Page 69869]]

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
periodically updated to reflect changes and maintained as long as 
needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Security Function at Internal Revenue Service Centers. (See 
IRS appendix A for addresses.)

NOTIFICATION PROCEDURES:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager in the 
office where the record is located.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information is supplied by individual, except for parking 
violations information which is supplied by Security guard personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 34.016

SYSTEM NAME:
    Security Clearance Files--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Internal Revenue Service requiring a security 
clearance, having their security clearance canceled or transferred and 
individuals who have violated IRS security regulations regarding 
classified national security information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain individual's name, employing office, date of 
security clearance, level of clearance, reason for the need for the 
national security clearance, and any changes in such clearance. 
Security violations records contain name of violator, circumstance of 
violation and supervisory action taken.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information from these records may be used to: (1) 
Disclose information to the Department of Justice for the purpose of 
litigating an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (3) provide information to agencies and on 
a need-to-know basis to determine the current status of an individual's 
security clearance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Correspondence file folders.

RETRIEVABILITY:
    Indexed by name and cross filed by functional area.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. Stored in locked security 
container in offices which are locked or guarded during non-work hours.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Physical Security Section, Facilities Standards Branch, 
Facilities and Information Management Support Division, National 
Office, for security violations; and Chief, Employment Branch, 
Personnel Division, National Office for security clearances.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records or seeking to contest its content, may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the appropriate system manager.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information is provided by the employee, his/her supervisor or 
employee's personnel record. Security violation information is obtained 
from a variety of sources, such as guard reports, security inspections, 
supervisor's reports, Internal Audit Reports, etc.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 34.018

SYSTEM NAME:
    Integrated Data Retrieval System (IDRS) Security Files--Treasury/
IRS.

SYSTEM LOCATION:
    National Office, District Offices, Internal Revenue Service 
Centers, Regional Offices, Customer Service Sites, Submission 
Processing Centers, Development Centers, Computing Centers, and Field 
Information Systems Offices (FISO). (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Employees who input or who are authorized to input IDRS 
transactions and (2) taxpayers whose accounts are accessed.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record logs of the employees who are authorized access to IDRS and 
of employee inputs and inquiries processed through IDRS terminals, 
including record logs of employees who have accessed IDRS in a manner 
that appears to be inconsistent with standard IRS practice(s).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 6103, 7602, 7801 and 7802.

[[Page 69870]]

PURPOSE(S):
    To aid the ongoing efforts of the IRS to enhance the protection of 
confidential tax returns and return information from unauthorized 
access, by assuring the public that their tax information is being 
protected in an ethical and legal manner, thereby promoting voluntary 
taxpayer compliance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media, hard copy, and optical storage media.

RETRIEVABILITY:
    Indexed by employee's Social Security Number and employee 
identification number. Also may be retrieved by the Taxpayer 
Identification Number (TIN) of the taxpayer whose account is being 
accessed, date and time, command code, and terminal identification.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information Systems Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbook, IRM 1(15)59.1 through 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Program Management and Evaluation Section, Information 
Systems Security Program Branch, Operations Management Division, 
Network and Systems Management, Information Systems, National Office.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system is exempt and may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains (1) tax returns and return 
information, (2) account transactions and inputs to tax accounts, (3) 
employee user identification and profile information, (4) access record 
logs to accounts, and (5) data may also be retrieved from other IRS 
published systems of records used in the operation of this system.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36.
TREASURY/IRS 34.018

SYSTEM NAME:
    Integrated Data Retrieval System (IDRS) Security Files--Treasury/
IRS.

SYSTEM LOCATION:
    National Office, District Offices, Internal Revenue Service 
Centers, Regional Offices, Customer Service Sites, Submission 
Processing Centers, Development Centers, Computing Centers, and Field 
Information Systems Offices (FISO). (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Employees who input or who are authorized to input IDRS 
transactions and (2) taxpayers whose accounts are accessed.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record logs of the employees who are authorized access to IDRS and 
of employee inputs and inquiries processed through IDRS terminals, 
including record logs of employees who have accessed IDRS in a manner 
that appears to be inconsistent with standard IRS practice(s).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    To aid the ongoing efforts of the IRS to enhance the protection of 
confidential tax returns and return information from unauthorized 
access, by assuring the public that their tax information is being 
protected in an ethical and legal manner, thereby promoting voluntary 
taxpayer compliance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media, hard copy, and optical storage media.

RETRIEVABILITY:
    Indexed by employee's Social Security Number and employee 
identification number. Also may be retrieved by the Taxpayer 
Identification Number (TIN) of the taxpayer whose account is being 
accessed, date and time, command code, and terminal identification.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information Systems Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbook, IRM 1(15)59.1 through 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Program Management and Evaluation Section, Information 
Systems Security Program Branch, Operations Management Division, 
Network and Systems Management, Information Systems, National Office.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system is exempt and may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains (1) tax returns and return 
information, (2) account transactions and inputs to tax accounts, (3) 
employee user identification and profile information, (4) access record 
logs to accounts, and (5) data may also be retrieved from other IRS 
published systems of records used in the operation of this system.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a(c)(3),(d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a(k)(2).

[[Page 69871]]

TREASURY/IRS 36.001

SYSTEM NAME:
    Appeals, Grievances and Complaints Records--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, PODs, Internal 
Revenue Service Centers, Detroit Computing Center, and the Martinsburg 
Computing Center. (see IRS appendix A for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for Federal employment, current and former Federal 
employees (including annuitants) who submit appeals, grievances, or 
complaints for resolution.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information or documents relating 
to a decision or determination made by an agency or other appropriate 
action organization (e.g., Office of Personnel Management, Equal 
Employment Opportunity Commission, Merit Systems Protection Board) 
affecting an individual. The records consist of the initial appeal or 
complaint, letters or notices to the individual, record of hearings 
when conducted, materials placed into the record to support the 
decision or determination, affidavits or statements, testimonies of 
witnesses, investigative reports, instructions to an agency about 
action to be taken to comply with decisions, and related 
correspondence, opinions and recommendations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, 3302, 4308, 5115, 5338, 5351, 5388, 7105, 
7151, 7154, 7301, 7512, 7701 and 8347, Executive Order 9830, 10577, 
10987, 11222, 11478 and 11491; and Pub. L. 92-261 (EEO Act of 1972), 
and Pub. L. 93-259.

PURPOSE(S):
    This system consists of records compiled for administrative 
purposes, for appeals, grievances and complaints. Automated Labor and 
Employee Relations Tracking System (ALERTS) records are included to 
provide administrative tracking for personnel administration.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be only made as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Provide information to a Member of 
Congress regarding the status of an appeal, complaint or grievance; (2) 
disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulations; (3) disclose information to a Federal, 
state, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) provide information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice. Disclosure may 
be made during judicial processes; (5) provide information to other 
agencies to the extent provided by law or regulation and as necessary 
to report apparent violations of law to appropriate law enforcement 
agencies; (6) provide records and information to the Office of 
Personnel Management, Merit Systems Protection Board or Equal 
Employment Opportunity Commission for the purpose of properly 
administering Federal Personnel Systems in accordance with applicable 
laws, Executive Orders and regulations; (7) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (8) provide information to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
when relevant and necessary to their duties of exclusive 
representation; (9) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (10) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Card files, flat paper, lists, forms, folders, binder, microfilm 
and microfiche, punch card, and magnetic media.

RETRIEVABILITY:
    Indexed by the names and case number of the individuals on whom 
they are maintained.

SAFEGUARDS:
    Access controls will not be less than those provided for by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. This is also in conformance 
with existing EEOC regulations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedules, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    (a) EEO Discrimination Complaint Records--Regional Complaints 
Center Directors; (b) all other records--Director, Human Resources 
Division, or Chief, Personnel Branch, appropriate office. (See IRS 
appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to: District Director for each District 
whose records are to be searched; Service Center Director for each 
Service Center whose records are to be searched; Director, Martinsburg 
Computing Center (for computing center employees only); Director, 
Detroit Computing Center (for computing center employees only); 
Regional Commissioner for each Regional Office whose records are to be 
searched; Director, Personnel Division, National Office; Assistant 
Commissioner Human Resources, National Office; Regional Counsel for 
each region whose records are to be searched; Assistant Chief Counsel 
(Disclosure Litigation) for records in the National Office of Chief 
Counsel. (See IRS appendix A for addresses.) Individuals should provide 
their name, date of birth, agency in which employed, and the 
approximate date, and the kind of action taken by the agency when 
making inquiries about records.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1,

[[Page 69872]]

subpart C, appendix B. Inquiries should be addressed to the appropriate 
official listed above. Individuals should provide their name, date of 
birth, POD, approximate date, and the kind of action taken by the 
agency when requesting access to, or contest of, records.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    (1) Individual to whom the record pertains; (2) Agency and/or other 
authorized Federal officials; (3) Affidavits or statements from 
employee; (4) Testimony of witnesses; (5) Official documents relating 
to the appeal, grievance, or complaints; (6) Correspondence from 
specific organization or persons.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 36.002

SYSTEM NAME:
    Employee Activity Records--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, PODs, Internal 
Revenue Service Centers, Detroit Computing Center, and Martinsburg 
Computing Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Internal Revenue Service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records and information relating to voluntary 
employee activities and functions which are not directly related to the 
mission of the IRS or any of its functional components. These records 
will contain the names of participants and such other information only 
to the extent that it is necessary for the operation of the activity.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to: (1) 
Disclose information to the Department of Justice for the purpose of 
litigation an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (3) provide information to officials of 
labor organization recognized under 5 U.S.C. Chapter 71 when relevant 
and necessary to their duties of exclusive representation; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (5) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Indexed by the name of the individuals on whom they are maintained.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. This is in conformance with 
existing OPM regulations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Supervisor of the organizational segment participating in the 
activity. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below. 
Inquiring individuals need only provide their name.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager or the 
individual designated to maintain the record. Inquiring individuals 
need only provide their name.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information is derived only from the individual to whom the record 
pertains.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 36.003

SYSTEM NAME:
    General Personnel and Payroll Records--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, PODs, Internal 
Revenue Service Centers, Detroit Computing Center, Martinsburg 
Computing Center, and the Tennessee Computing Center. Payroll records 
are maintained at the Detroit Computing Center. (See IRS appendix A for 
addresses.) Transaction Processing Center, U.S. Department of 
Agriculture, National Finance Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Prospective, current and former employees of the IRS.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system consists of a variety of records relating to personnel 
actions and determinations made about an individual while employed in 
the Federal service. These records contain data on individuals required 
by the Office of Personnel Management (OPM) and maintained in the 
Official Personnel Folder (OPF). The OPF may also contain letters of 
commendation; awards from non-Federal organizations; recommendations 
for Federal awards; awards; reprimands; adverse or disciplinary 
charges; records relating to life insurance, health insurance, 
designation of beneficiary; training; and other records which OPM and 
IRS require or permit to be maintained in the OPF. This system also 
includes records which are maintained in support of a personnel action 
such as a position management or position classification action, a 
reduction-in-force action (including such documents as retention 
registers and notices), and priority placement actions. Other records 
maintained about an individual in this system are evaluation records, 
including appraisal, expectation and payout records; employee 
performance file (EPF) records (includes performance ratings); 
suggestion files; award files;

[[Page 69873]]

financial and tax matters; back pay files; jury duty records; special 
emphasis programs records, such as Upward Mobility and Handicapped; 
outside employment statements; clearance upon separation; Unemployment 
Compensation Records; adverse and disciplinary action files; 
supervisory drop files; records relating to personnel actions 
correcting a pay problem; employment of relatives; furlough/recall 
records; work measurement records; emergency notification, employee 
locator and current address records; other records relating to the 
status of an individual; Executive Resources records and Senior 
Executive Service records; Management Careers Program records; and 
correspondence files pertaining to any personnel information contained 
in this notice. Payroll records included in this system are data 
storage and file records system for processing payroll and personnel 
actions, consisting of records of time and attendance, leave, tax 
withholding, bond purchases and issuances, emergency salaries, overtime 
and holiday pay, optional payroll deductions, and minority group 
designator codes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 1302, 2951, 4118, 4308 and 4506; and Executive Order 
10561.

PURPOSE(S):
    This system consists of records compiled for personnel 
administrative purposes. Automated Labor and Employee Relations 
tracking system (ALERTS) records are collected and maintained in the 
system to provide a management information database. This system also 
includes automated records such as the Totally Automated Personnel 
System (TAPS). Information that supports evaluations of IRS personnel 
may also be in this system. Listing of employee pseudonyms may be 
included in this system of records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to: (1) 
Provide information to a prospective employer of an IRS employee or 
former IRS employee; (2) provide data to update Federal Automated 
Career Systems (FACS), Executive Inventory File, and security 
investigations index on new hires, adverse actions, and terminations; 
(3) provide information to a Federal, state, or local agency, other 
organizations or individuals in order to obtain relevant and pertinent 
information about an individual which is necessary for the hiring or 
retention of an individual; letting of a contract; or the issuance of a 
license, grant or other benefit; (4) request information from a 
Federal, state, or local agency maintaining civil, criminal, or other 
relevant enforcement or other pertinent agencies; (5) provide 
information to the Department of Justice for the purpose of litigating 
an action or seeking legal advice. Disclosure may be made during 
judicial process; (6) provide information to other agencies to the 
extent provided by law or regulation and as necessary to report 
apparent violation of law to appropriate law enforcement agencies; (7) 
provide information or records, where there is an indication of a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, to any other appropriate agency, whether Federal, 
State, or local, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, rule, regulation, or order issued pursuant thereto or upon 
request of such agency when the agency is investigating the possible 
violation of their rules or regulations; (8) provide records to the 
Office of Personnel Management, Merit Systems Protection Board, Equal 
Employment Opportunity Commission, and General Accounting Office for 
the purpose of properly administering Federal Personnel systems or 
other agencies' systems in accordance with applicable laws, Executive 
Orders, and applicable regulations; (9) provide information to 
hospitals and similar institutions or organizations involved in 
voluntary blood donation activities; (10) provide information to 
educational institutions for recruitment and cooperative education 
purposes; (11) provide information to a Federal, state, or local agency 
so that the agency may adjudicate an individual's eligibility for a 
benefit, such as a state unemployment compensation board, housing 
administration agency and Social Security Administration; (12) provide 
information to financial institutions for payroll purposes; (13) 
provide information to another agency such as the Department of Labor 
or Social Security Administration and state and local taxing 
authorities as required by law for payroll purposes; (14) provide 
information to Federal agencies to effect inter-agency salary offset; 
to effect inter-agency administrative offset to the consumer reporting 
agency for obtaining commercial credit reports; and to a debt 
collection agency for debt collection services; (15) provide 
information to officials of labor organizations recognized under 5 
U.S.C. Chapter 71 when relevant and necessary to their duties of 
exclusive representation; (16) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (17) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (18) disclose relevant, 
non-privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosure to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (19) provide information 
to the news media in accordance with guidelines contained in 28 CFR 
50.2 which relate to an agency's functions relating to civil and 
criminal proceedings; (20) disclosure of information about particular 
Treasury employees may be made to requesting Federal agencies or non-
Federal entities under approved computer matching efforts, limited to 
only those data elements considered relevant to making a determination 
of eligibility under particular benefit programs administered by those 
agencies or entities or by the Department of the Treasury or any 
constituent unit of the Department, to improve program integrity, and 
to collect debts and other monies owed under those programs; (21) 
respond to state and local authorities for support garnishment 
interrogatories; and (22) provide information to private creditors for 
the purpose of garnishment of wages of an employee if a debt has been 
reduced to a judgement.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt 
information concerning a claim against an individual may be made from 
this system to consumer reporting agencies as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media, discs, forms, punched cards, flat paper, lists, 
card files, forms, folders, binders, microfilm and microfiche.

[[Page 69874]]

RETRIEVABILITY:
    Records are indexed by any combination of name, birth date, social 
security number, or employee identification number.

SAFEGUARDS:
    Access controls will be not less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. This is also in conformance 
with existing OPM and GAO regulations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedules, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Branch, and Chief, Personnel Branch, 
appropriate office; Executive Secretary, Executive Resources Board (for 
executive resource records); Director of Labor Relations; Chiefs, 
Transactional Processing Centers; Director, Tennessee Computing Center; 
Director of Support Services, Midstates Region, 4050 alpha Road, 12th 
Floor, Mail code 1100 MSRO, Dallas, TX 75244-4203; Director of Support 
Services, Northeast Region, PO Box 2815, Church Street Station New 
York, NY 10008; Director of Support Services, Southeast Region, PO Box 
926, Stop 160-R, Atlanta, GA 30370; Director of Support Services, 
Western Region, 1650 Mission Street, Room 511 San Francisco, CA 94103.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to: District Director for each District 
whose records are to be searched; Service Center Director for each 
Service Center whose records are to be searched; Director, Martinsburg 
Computing Center (for computing center employees only); Director, 
Detroit Computing Center (for computing center employees only); 
Regional Commissioner for each Regional Office whose records are to be 
searched; Director, Human Resources Division, National Office; for each 
appropriate Division in the National Office; Regional Counsel for each 
region whose records are to be searched; Assistant Chief Counsel 
(Disclosure Litigation) for records in the National Office of Chief 
Counsel; (See IRS appendix A for addresses.) Inquiries should include 
name, date of birth, social security number and post-of-duty.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the appropriate official 
listed above. Former IRS employees who wish to gain access to their 
records should direct such a request in writing, including their name, 
date of birth, and social security number, to: National Personnel 
Records Center, National Archives and Records Administration, 9700 Page 
Boulevard, St. Louis, Missouri 63132.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information in this system of records either comes from the 
individual to whom it applies or is derived from information supplied 
by that individual, except information provided by agency officials. 
Payroll information is compiled from existing master records, i.e., 
employees' official personnel folders, or the employee. Information is 
also obtained directly from an employee, payroll coordinator, or 
administrative officer.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 36.005

SYSTEM NAME:
    Medical Records--Treasury/IRS.

SYSTEM LOCATION:
    (1) Applicants and current IRS employees: National Office, Regional 
Offices, District Offices, PODs, Internal Revenue Service Centers, 
Detroit Computing Center, and the Martinsburg Computing Center (see IRS 
appendix A for addresses); (2) Former IRS employees: National Personnel 
Records Center, 9700 Page Blvd., St. Louis, Missouri 63132. Records may 
also be maintained in the offices listed under (1) above.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Applicants for IRS employment; (2) Applicants rejected on 
medical grounds; (3) Applicants for disability retirement under the 
Civil Service Retirement Law; (4) IRS employees; (5) Former IRS 
employees; (6) Visitors of IRS offices who require medical attention 
while on the premises.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Applications for IRS employment containing information relating 
to an individual's medical qualifications to hold a position in the 
IRS; (2) Applications rejected on medical grounds. Information relating 
to an applicant's rejection for a position because of medical reasons; 
(3) Disability retirement records. Information relating to an 
individual's capability (physical or mental) to satisfactorily perform 
the duties of the position he or she holds or held; (4) Health unit 
medical records (Federal civilian employees); (5) Information relating 
to an employee's participation in an occupational health services 
program; (6) Qualification examinations (Federal employees). 
Information relates to pre-employment, or periodic re-qualification 
medical examinations to assure that the incumbents are qualified 
(physically and mentally) to satisfactorily perform the duties of the 
position; (7) Fitness-for-duty examinations. Information relating to a 
medical examination to determine an individual's physical or mental 
condition with respect to ability to satisfactorily perform the duties 
of the position held; (8) Alcohol/drug employee assistance records. 
Information relating to employee participation in the Federal Civilian 
Alcoholism and Drug Abuse Program; (9) Injury Compensation Records. 
Information relating to on-the-job injuries of employees and former 
employees; (10) Records relating to the Blood Donor Program; (11) 
Records relating to drug testing program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Medical Information relating to the Retirement, Life Insurance and 
Health Benefits Programs--5 U.S.C. Chapters 81, 87, and 89. Information 
for Federal employment--5 U.S.C. 3301. Information relating to the 
Alcoholism, Drug Abuse and Employee Assistance Programs--Pub. L. 91-616 
and 92-255 as amended by Pub. L. 93-282 in regard to confidentiality of 
patient records. Information relating to the Occupational Health 
Program--5 U.S.C. 7901. Information relating to workman's 
compensation--5 U.S.C. 8101. Information relating to drug testing--5 
U.S.C. 7301.

PURPOSE(S):
    Injury compensation records and records relating to drug testing 
are collected and maintained to effectively administer the Worker's 
Compensation Program and the Drug-Free Workplace Program.

[[Page 69875]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information contained in these records may be used to: 
(1) Provide information to other Federal agencies responsible for other 
Federal benefits programs administered by the Office of Workers' 
Compensation Programs; Retired Military Pay Centers; Veterans 
Administration; Social Security Administration; Office of Personnel 
Management; Private contractors engaged in providing benefits under 
Federal contracts; (2) disclose information to the Department of 
Justice for the purpose of litigating an action or seeking advice. 
Disclosure may be made during judicial processes; (3) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains. (4) disclose 
information to other agencies to the extent provided by law or 
regulation; (5) disclosure may be made to the appropriate Federal, 
state or local agency where there is an indication of a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature; (6) Federal, state, or local agencies in order to obtain or 
release relevant and pertinent information to an agency decision 
concerning the hiring or retention of an individual, the issuance of a 
security clearance, the letting of a contract or the issuance of a 
license, grant or other benefit; (7) disclose information to the Public 
Health Service; (8) disclose information to an individual's private 
physician where medical considerations or the content of medical 
records indicate that such release is appropriate; (9) disclose 
information to an agency designated employee representative where such 
representative is required by the Office of Personnel Management; (10) 
disclose information to hospitals and similar institutions or 
organizations participating in blood donor activities; (11) disclosure 
of Alcoholism, Drug Abuse, and Employee Assistance records are limited 
under Pub. L. 91-616, 92-255, and 93-282; (12) disclose information to 
the Equal Employment Opportunity Commission when needed to resolve a 
complaint; (13) disclose relevant, non-privileged information to a 
court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (14) provide information to officials of labor 
organizations recognized under 5 U.S.C. Chapter 71 when relevant and 
necessary to their duties of exclusive representation; (15) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Magnetic media, discs, flat paper, lists, forms, folders, card 
files, microfilm and microfiche.

RETRIEVABILITY:
    Records are indexed by name, social security number, date of birth 
and/or claim number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedules, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Branch, or Chief, Personnel Branch, 
appropriate office; Associate Chief Counsel (Finance and Management), 
Regional and District Counsels. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to: District Director for each District 
whose records are to be searched; Service Center Director for each 
Service Center whose records are to be searched; Director, Martinsburg 
Computing Center (for Computing Center employees only); Director, 
Detroit Computing Center (for Computing Center employees only); 
Regional Commissioner for each Regional Office whose records are to be 
searched; Director, Human Resources Branch, National Office; Chief, 
Management and Administration, National Office; Regional Counsel for 
each region whose records are to be searched; Assistant Chief Counsel 
(Enforcement Litigation-Disclosure Litigation) for records in the 
National Office of Chief Counsel. (See IRS appendix A for addresses.) 
Former employees should direct inquiries to: The National Personnel 
Records Center, 9700 Page Blvd., St. Louis, Missouri 63132. Individuals 
requesting information about this system of records should provide 
their full name, date of birth, social security number, name and 
address of office in which currently or formerly employed in the 
Federal service, and annuity account number, if any has been assigned.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the appropriate official 
listed above.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    (1) The individual to whom the record pertains; (2) private 
physicians; (3) Medical institutions; (4) Office of Workers' 
Compensation Programs; (5) Military Retired Pay Systems Records; (6) 
Federal civilian retirement systems other than Civil Service Retirement 
System; (7) General Accounting office pay, leave allowance cards; (8) 
OPM Retirement, Life Insurance and Health Benefits Records System; (9) 
OPM Personnel Management Records System.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 36.008

SYSTEM NAME:
    Recruiting, Examining and Placement Records--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, PODs, Internal 
Revenue Service Centers, Detroit Computing Center, and Martinsburg 
Computing Center, (see IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for IRS employment, current and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to education, training, 
employment history and earnings, tests, results of written tests, test 
scores, qualification determinations, evaluations, appraisals of 
potential, interview records, responses to test items and 
questionnaires, honors, and awards or fellowships. Other

[[Page 69876]]

information maintained in the records includes military service, date 
of birth, birthplace, SSN, home address. Records may also be maintained 
on suitability determinations, employee participation in special 
emphasis, placement and recruiting programs, and employee turnover 
records. This system also includes correspondence files relating to the 
above mentioned records. Personnel research and test validation records 
are included in this system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3109, 3301, 3302, 3304, 3306, 3307, 3309, 3313, 
3317, 3318, 3319, 3326, 3349, 4103, 5532, 5533 and 5723; Executive 
Order 10577 and 11103.

PURPOSE(S):
    This system is to determine eligibility for employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to: (1) 
Disclose information to the Department of Justice for the purpose of 
litigating an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) disclose information to other agencies 
to the extent provided by law or regulation and as necessary to report 
apparent violations of law to appropriate law enforcement agencies; (3) 
disclose information and records to the Office of Personnel Management, 
Merit Systems Protection Board, or the Equal Employment Opportunity 
Commission, for the purpose of properly administering Federal Personnel 
Systems in accordance with applicable laws, Executive Orders and 
regulations; (4) refer applicants to officials of Federal government 
agencies for purposes of consideration for placement in positions for 
which an applicant has applied and is qualified; to state and local 
governments with permission of an applicant for the purpose of 
employment consideration; and to refer current IRS employees to Federal 
agencies for consideration for transfer, reassignment, and promotion; 
(5) disclose information to educational institutions in connection with 
recruiting efforts; (6) disclose information or records where there is 
an indication of a violation or potential violation of law, whether 
civil, criminal or regulatory in nature, to any other appropriate 
agency, whether Federal, state or local charged with the responsibility 
of investigating or prosecuting such violation or charged with 
enforcing or implementing the statute, or rule; (7) request information 
from a Federal, state or local agency maintaining civil, criminal, or 
other relevant enforcement or other pertinent information, such as 
licenses, if necessary to obtain relevant information to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant or other benefit; (8) provide information 
to a Federal agency, in response to its request, in connection with the 
hiring or retention of an employee, the letting of a contract, or 
issuance of a license, grant, or other benefit by the requesting agency 
to the extent that the information is relevant and necessary to the 
requesting agency's decision on that matter; (9) disclose relevant, 
non-privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (10) provide information 
to officials of labor organizations recognized under 5 U.S.C. chapter 
71 when relevant and necessary to their duties of exclusive 
representation; (11) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (12) provide information to 
a Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic tapes, punched cards, discs, card files, lists, flat 
paper, microfilm, microfiche, forms and folders.

RETRIEVABILITY:
    Records are indexed by name, combination of birth date, social 
security account number, and an identification number that is 
applicable.

SAFEGUARDS:
    Access Controls will not be less than those provided for by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. This is in conformance with 
existing OPM regulations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedules, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Branch (or equivalent), or Chief, 
Personnel Branch (or equivalent), appropriate office. (See IRS appendix 
A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to: District Director for each District 
whose records are to be searched; Service Center Director for each 
Service Center whose records are to be searched; Director, Martinsburg 
Computing Center (for Computing Center employees only); Director, 
Detroit Computing Center (for Computing Center employees only); 
Regional Commissioner for each Regional Office whose records are to be 
searched; Director, Personnel Branch, National Office; Chief, 
Management and Administration, National Office; or other appropriate 
official. (See appendix A.) Individuals should provide name, date of 
birth, social security number, identification number (if known), 
approximate date of record, and title of examination or announcement 
with which concerned.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the appropriate official 
as listed above. This system of records may not be accessed for 
purposes of inspection or for contest of content of Treasury Forms 4825 
(Evaluation of Candidates for Initial Executive Placement) and Treasury 
Form 4245 (Report of Managerial Potential) prepared prior to September 
27, 1975.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information in this system of records either comes from the 
individual to whom it applies or is derived from information he or she 
supplied, except reports from medical personnel on physical 
qualification; results of examination which are made known to 
applicants and vouchers supplied by references the applicant lists.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.

[[Page 69877]]

TREASURY/IRS 36.009

SYSTEM NAME:
    Retirement, Life Insurance and Health Benefits Records System--
Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Pods, Internal 
Revenue Service Centers, the Detroit Computing Center, and the 
Martinsburg Computing Center, (see IRS appendix A for addresses.) for 
former employees: Records Division, Bureau of Retirement, Insurance and 
Occupational Health, Office of Personnel Management, Boyers, 
Pennsylvania.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) IRS employees who are covered by the Civil Service Retirement 
System (CSRS) or the Federal Employees Retirement System (FERS); (2) 
IRS employees who have either declined or are covered by the Federal 
Employees' Group Life Insurance Program or the Federal Employees' 
Health Benefits Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Documentation of Federal service creditable under CSRS/FERS; 
(2) Documentation of coverage or declination of coverage under the 
Federal Employees' Group Life Insurance Program, and the Federal 
Employees' Health Benefits Program; (3) Documentation of claim for 
refund or for annuity benefits under CSRS/FERS; (4) Documentation of 
claim for survivor annuity or death benefits under CSRS/FERS; (5) 
Medical records supporting claims for disability retirement under CSRS/
FERS; (6) Designations of beneficiary for benefits payable under CSRS/
FERS or the Federal Employees' Group Life Insurance Program; (7) All 
other information necessary to enable offices to recruit annuitants for 
short term assignments and to send them requested publications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Chapters 83, 87, and 89.

PURPOSE(S):
    Retirement, life insurance, and health insurance benefit records 
are collected and maintained to effectively administer the Federal 
Employee's Retirement System (FERS); Civil Service Retirement System 
(CSRS); Federal Employee's Group Life Insurance Plan, and the Federal 
Employees' Health Benefit Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to: (1) 
Provide information to the Office of Workers' Compensation Programs, 
Veterans Administration Pension Benefits Program, Social Security Old 
Age, Survivor and Disability Insurance and Medicare Programs, and 
Federal civilian employee retirement systems other than the Civil 
Service Retirement System, when requested by that program or system or 
by the individual covered by this system of records, for use in 
determining an individual's claim for benefits under such system; (2) 
provide information necessary to support a claim for life insurance 
benefits under the Federal Employees' Group Life Insurance Program to 
the Office of Federal Employees' Group Life Insurance, 4 East 24th 
Street, New York, N.Y. 10010; (3) provide information necessary to 
support a claim for health insurance benefits under the Federal 
Employees' Health Benefits Program to a health insurance carrier or 
plan participating in the program; (4) disclose information to the 
Department of Justice for the purpose of litigating an action or 
seeking legal advice. Disclosure may be made during judicial processes; 
(5) provide information to other agencies to the extent provided by law 
or regulation and as necessary to report apparent violations of law to 
appropriate law enforcement agencies; (6) disclose information to a 
Federal, state, or local agency, maintaining civil, criminal or other 
relevant enforcement information or other pertinent information, which 
has requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (7) provide information and records to the Office of Personnel 
Management for the purpose of properly administering Federal Personnel 
Systems in accordance with applicable laws, Executive Orders and 
regulations; (8) provide information to an agency designated employee 
representative when such representative is required under Office of 
Personnel Management regulations; (9) provide information to hospitals 
and similar institutions to verify an employee's coverage in the 
Federal Employees' Health Benefits Program; (10) provide information to 
the Equal Employment Opportunity Commission when needed to resolve a 
complaint; (11) disclose relevant, non-privileged information to a 
court, magistrate, or administrative tribunal including the 
presentation of evidence, disclosures to opposing counsel or witnesses 
in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (12) provide information to officials of labor 
organizations recognized under 5 U.S.C. Chapter 71 when relevant and 
necessary to their duties of exclusive representation; (13) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (14) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media, punched cards, discs, forms, flat paper, card 
files, lists, folders, microfilm and microfiche.

RETRIEVABILITY:
    Records are indexed by name, social security number, birth date, 
and by annuity or death claim number.

SAFEGUARDS:
    Access Controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00, and the 
Manager's Security Handbook, IRM 1(16)12. This is also in conformance 
with existing OPM regulations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedules, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Branch, and Chief, Personnel Branch, 
appropriate office. Associate Chief Counsel (Finance and Management), 
Regional and District Counsels. (See IRS Appendix A for addresses.)

NOTIFICATION PROCEDURE:
    (1) Individuals seeking to determine if this system of records 
contains a record pertaining to themselves may inquire in accordance 
with instructions appearing at 31 CFR, part 1, subpart C, appendix B. 
Inquiries should be addressed to: District Director for each District 
whose records are to be searched; Service Center Director for each 
Service Center whose records are to be searched; Director, Martinsburg 
Computing Center (for Computing Center employees only); Director, 
Detroit Computing Center (for

[[Page 69878]]

Computing Center employees only); Regional Commissioner for each 
Regional Office whose records are to be searched; Director, Human 
Resources Branch, National Office; Chief, Management and 
Administration, National Office; Regional Counsel for each region whose 
records are to be searched; Assistant Chief Counsel (Enforcement 
Litigation-Disclosure Litigation) for records in the National Office of 
the Chief Counsel. (See IRS appendix A for addresses); (2) If the 
individual is retired from Federal service he should direct inquiries 
to: Associate Director for Compensation, Office of Personnel 
Management, 1900 E Street, NW, Washington, DC 20415; (3) if the 
individual is not retired, but has been separated from Federal service, 
he should direct inquiries to: National Personnel Records Center, 9700 
Page Blvd., St. Louis, Missouri 63132.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the appropriate official 
listed above. Individuals requesting information in this system of 
records should provide their full name, date of birth, social security 
number, claim number, if assigned, and the POD in which currently or 
formerly employed.

CONTESTING RECORDS PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    The information in this system is obtained from the following 
sources: (1) The individual whom the information is about; (2) GAO Pay, 
Leave and Allowance Records System; (3) OPM Personnel Management 
Records System; (4) NARA National Personnel Records Center; (5) OPM 
Medical Records System; (6) Federal civilian retirement systems other 
than Civil Service Retirement System and Federal Employees' Retirement 
System; (7) Military retired pay system records; (8) Office of Workers' 
Compensation Programs; (9) Veterans Administration Pension Benefits 
Programs; (10) Social Security, Old Age, Survivor and Disability 
Insurance and Medicare Programs.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 37.001

SYSTEM NAME:
    Abandoned Enrollment Applications--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
901 D Street, SW, Washington, DC, and the Detroit Computing Center, 985 
Michigan Ave., Detroit, MI 48226.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who applied for enrollment to practice before the 
Internal Revenue Service but subsequently abandoned their applications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Applications for enrollment to practice before the Internal Revenue 
Service and, in some cases, information regarding individuals' fitness 
for enrollment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purpose of this system is to retain enrollment applications, 
for the benefit of applicants, until the time limits for pursuing such 
applications have expired.

ROUTINE USES OF RECORD MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
statute, rule, regulation, order or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) disclose 
information to a Federal, State or local agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to a 
Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders.

RETRIEVABILITY:
    Indexed by name of applicant.

SAFEGUARDS:
    Those safeguards in effect at Federal Records Center.

RETENTION AND DISPOSAL:
    Records are periodically updated to reflect changes and maintained 
as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, 1111 
Constitution Ave., NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to: Internal Revenue Service 
Office of the Director of Practice, C:AP:P, 1111 Constitution Ave, NW, 
Washington, DC 20224.

[[Page 69879]]

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by (1) 
the applicant; (2) individuals; (3) the Internal Revenue Service; (4) 
other government agencies, and (5) professional organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 37.002

SYSTEM NAME:
    Files Containing Derogatory Information about Individuals Whose 
Applications for Enrollment to Practice Before the IRS Have Been Denied 
and Applicant Appeal Files--Treasury/IRS.

SYSTEM LOCATION:
    (1) Internal Revenue Service, Office of Director of Practice, 901 D 
Street, SW, Washington, DC; and (2) Detroit Computing Center, 985 
Michigan Avenue, Detroit, MI 48226.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals whose applications for enrollment to practice before 
the Internal Revenue Service have been denied, including those who have 
appealed such denial.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to individuals' applications and eligibility 
for enrollment to practice before the Internal Revenue Service.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purposes of this system of records are to inform the Director 
of Practice personnel that certain individuals have been denied 
enrollment based on derogatory information and that certain individuals 
have appealed denial of enrollment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) disclose 
information to a Federal, State or local agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant or other benefit; (3) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to a 
Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders.

RETRIEVABILITY:
    Indexed by name of individual.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Dispose 25 years after case closed; transfer to Federal Records 
Center 5 years after case closed except for a random selection of a 
small number of disciplinary cases to be made at 5 year intervals for 
retention.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue, NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue, NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by: (1) 
Individuals; (2) the Internal Revenue Service; (3) other Government 
agencies, and (4) professional organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2).
TREASURY/IRS 37.003

SYSTEM NAME:
    Closed Files Containing Derogatory Information About Individuals' 
Practice Before the Internal Revenue Service and Files of Attorneys and 
Certified Public Accountants Formerly Enrolled to Practice--Treasury/
IRS.

SYSTEM LOCATION:
    (1) Internal Revenue Service, Office of Director of Practice, 901 D 
Street SW, Washington, DC; and (2) Detroit Computing Center, 985 
Michigan Avenue, Detroit, MI 48226.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals eligible to practice before the Internal Revenue 
Service (attorneys, certified public accountants and enrolled agents).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to individuals' enrollments to practice before 
the Internal Revenue Service and derogatory and other information 
regarding such practice.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

[[Page 69880]]

PURPOSE(S):
    The purposes of this system of records are to permit Director of 
Practice personnel to evaluate new derogatory information about an 
individual's practice before the Internal Revenue Service in light of 
past evidence of misconduct, and to retain information on formerly 
enrolled attorneys and certified public accountants whom the Director 
of Practice might need to contact with regard to their eligibility to 
practice before the Internal Revenue Service.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) disclose 
information to a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to a 
Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders; electronic media.

RETRIEVABILITY:
    Indexed by name of individual.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Dispose 25 years after case closed; transfer to Federal Records 
Center 5 years after case closed except for a random selection of a 
small number of disciplinary cases to be made at 5-year intervals for 
retention.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by: (1) 
Individuals, (2) Internal Revenue Service, (3) other government 
agencies, and (4) professional organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2).
TREASURY/IRS 37.004

SYSTEM NAME:
    Derogatory Information (No Action)--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
901 D Street SW, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Attorneys, certified public accountants, enrolled agents and 
others.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Such files contain derogatory information concerning attorneys, 
certified public accountants, and enrolled agents and others over whom 
there is no current jurisdiction, where such information is subject to 
future development, or where such information is not sufficiently 
serious to be currently considered a case file.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purpose of this system of records is to permit Director of 
Practice personnel to evaluate new derogatory information about an 
individual's practice before the Internal Revenue Service in light of 
past evidence of misconduct.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) disclose 
information to a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence,

[[Page 69881]]

disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (6) provide information to the news media in accordance 
with guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders; electronic media.

RETRIEVABILITY:
    Indexed by name of individual.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Dispose after 5 years by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by (1) 
individuals, (2) the Internal Revenue Service, (3) other government 
agencies, and (4) professional organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2).
TREASURY/IRS 37.005

SYSTEM NAME:
    Present Suspensions and Disbarments Resulting from Administrative 
Proceeding--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
901 D Street, SW, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals formerly eligible to practice before the Internal 
Revenue Service but now either suspended or disbarred from such 
practice after being accorded due notice and opportunity for hearing.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to individuals' enrollment to practice before 
the Internal Revenue Service, derogatory and other information 
regarding such practice, and record of proceedings.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purposes of this system of records are to retain derogatory 
information about an individual's practice before the Internal Revenue 
Service, to retain a record of how such information was evaluated by 
Director of Practice personnel, to retain a record of how an individual 
responded to allegations of misconduct, to retain a record of 
proceeding before an administrative law judge, to inform Director of 
Practice personnel that certain individuals have been suspended or 
disbarred, and to permit Director of Practice personnel to assemble and 
consider new information bearing on an individual's eligibility for 
reinstatement to practice.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Transfer information regarding 
suspension or disbarment of attorneys, certified public accountants and 
enrolled agents to professional organizations; (2) disclose pertinent 
information to appropriate Federal, State, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
implementing, a state, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (3) 
disclose information to a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (4) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (5) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (7) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders; electronic media.

RETRIEVABILITY:
    Indexed by name of individual.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Dispose 25 years after case closed; transfer to Federal Records 
Center 5 years after case closed except for a random selection of a 
small number of disciplinary cases to be made at 5-year intervals for 
retention.

[[Page 69882]]

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by: (1) 
Individuals, (2) Internal Revenue Service, (3) other government 
agencies, and (4) professional organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2).
TREASURY/IRS 37.006

SYSTEM NAME:
    General Correspondence File--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service, Office of Director of Practice, 901 D 
Street SW, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    General public.

CATEGORIES OF RECORDS IN THE SYSTEM:
    General inquiries and comments from the general public.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purpose of this system is to permit Director of Practice 
personnel to retrieve selected correspondence from the general public 
by the correspondent's last name.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
state, rule, regulation, order, or license, where the disclosing agency 
becomes aware of an indication of a violation or potential violation of 
civil or criminal law or regulation; (2) disclose information to a 
Federal, state, or local agency, maintaining civil, criminal or other 
relevant enforcement information or other pertinent information, which 
has requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose relevant, non-privileged information to a court, 
magistrate, or administrative tribunal, including the presentation of 
evidence, disclosures to opposing counsel or witnesses in the course of 
civil discovery, litigation, or settlement negotiations, in response to 
a subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (6) provide information to the news media in accordance 
with guidelines contained in 28 CFR 50.2 which relate to any agency's 
functions relating to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders.

RETRIEVABILITY:
    Correspondence is indexed alphabetically by writer.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Destroyed after 3 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system has been provided by the 
general public.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 37.007

SYSTEM NAME:
    Inventory--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
901 D Street, SW, Washington, DC; Internal Revenue Service, Long Island 
Appeals, 50 Clinton Street, Hempstead, NY 11550; and Internal Revenue 
Service, Appeals Office, 701 Market Street, Suite 2200, Philadelphia, 
PA 19106.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Attorneys, certified public accountants and enrolled agents 
about which alleged misconduct in their practice before the Internal 
Revenue Service is being reviewed and evaluated; (2) Appraisers who 
have been

[[Page 69883]]

referred to the Director of Practice for review and evaluation of 
conduct which resulted in assessment of a penalty under 26 U.S.C. 
6701(s); and (3) Applicants for enrollment to practice before the 
Internal Revenue Service whose applications are being reviewed and 
evaluated.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to individuals' enrollment or eligibility to 
practice before the Internal Revenue Service, and information relating 
to their conduct in such practice; and information relating to 
appraisers and applicants for enrollment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purposes of this system of records are to inform Director of 
Practice personnel of current derogatory information about an 
individual's practice before the Internal Revenue Service, to permit 
Director of Practice personnel to evaluate such information and an 
individual's response to allegations of misconduct, and to permit 
Director of Practice personnel to make recommendations as to the 
disposition of cases.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) disclose 
information to a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders; electronic media.

RETRIEVABILITY:
    Indexed by name of individual.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Dispose 25 years after case closed; transfer to Federal Records 
Center 5 years after case is closed except for a random selection of a 
small number of disciplinary cases to be made at 5-year intervals for 
retention.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by: (1) 
Individuals, (2) Internal Revenue Service, (3) other government 
agencies, and (4) professional organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2).
TREASURY/IRS 37.008

SYSTEM NAME:
    Register of Docketed Cases and Applicant Appeals--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
901 D Street SW, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals against whom complaints have been filed with the Office 
of Director of Practice pursuant to Title 31, CFR, subpart C, 
Sec. 10.54, for alleged violation of the regulations governing practice 
before the Internal Revenue Service and individuals who have appealed 
to the Secretary of the Treasury, the denials of their application for 
enrollment to practice before the Internal Revenue Service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record of actions taken in cases docketed for hearings and record 
of actions taken on appeals from denials of applications for 
enrollment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purposes of this system of records are to permit Director of 
Practice personnel to assign sequential numbers to cases in which 
complaints will be issued and to inform Director of Practice personnel 
of which cases are on appeal with the Secretary of the Treasury.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or

[[Page 69884]]

prosecuting the violations of, or for implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
state, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose relevant, non-privileged information to a court, 
magistrate, or administrative tribunal, including the presentation of 
evidence, disclosures to opposing counsel or witnesses in the course of 
civil discovery, litigation, or settlement negotiations, in response to 
a subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (6) provide information to the news media in accordance 
with guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders; electronic media.

RETRIEVABILITY:
    Indexed by complaint number and by name of the individual.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Records are periodically updated to reflect changes and maintained 
as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by: (1) 
This office, (2) administrative law judges and (3) the Internal Revenue 
Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 37.009

SYSTEM NAME:
    Enrolled Agents and Resigned Enrolled Agents (Action pursuant to 31 
CFR, Sec. 10.55(b))--Treasury/IRS.

SYSTEM LOCATION:
    Detroit Computing Center, 985 Michigan Avenue, Detroit, MI 48226.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Those individuals who are currently enrolled to practice before the 
Internal Revenue Service and those who were formerly enrolled to 
practice before the Internal Revenue Service and who resigned from such 
enrollment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to individuals' applications for enrollment to 
practice before the Internal Revenue Service and derogatory and other 
information regarding such practice.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purposes of this system of records are to retain derogatory 
information about an individual's practice before the Internal Revenue 
Service, to retain a record of how such information was evaluated, to 
retain a record of how an individual responded to allegations of 
misconduct, to inform Director of Practice personnel that certain 
individuals, pursuant to 31 CFR, Sec. 10.55(b), have offered their 
consent to suspension or offered to resign as enrolled agents and that 
such offers have been accepted by the Director of Practice, and to 
permit Director of Practice personnel to assemble and consider new 
information bearing on an individual's eligibility for reinstatement to 
practice.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
statute, rule, regulation, order or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) disclose 
information to a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

[[Page 69885]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders; electronic media.

RETRIEVABILITY:
    Indexed by name of individual.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Destroyed 60 years after enrollment.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by (1) 
Individuals, (2) Internal Revenue Service; (3) other government 
agencies, and (4) professional organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2).
TREASURY/IRS 37.010

SYSTEM NAME:
    Roster of Former Enrollees--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
901 D Street SW, Washington, DC; and Detroit Computing Center, 985 
Michigan Avenue, Detroit, MI 48226.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Attorneys and certified public accountants who were enrolled to 
practice before the Internal Revenue Service prior to enactment of the 
Agency Practice Act, Title 5 U.S. Code, Section 500 and former enrolled 
agents who do not renew their enrollment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains individuals' names, addresses, professions, 
the dates of their enrollments and the expiration dates of such 
enrollments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purposes of this system of records are to inform Director of 
Practice personnel that certain individuals were enrolled to practice 
before the Internal Revenue Service prior to enactment of the Agency 
Practice Act, 5 U.S.C., section 500, and to inform Director of Practice 
personnel that certain individuals have not renewed their enrollment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
statute, rule, regulation, order or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) disclose 
information to a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
STORAGE:
    File folders; electronic media.

RETRIEVABILITY:
    Indexed by profession (i.e., attorney or certified public 
accountant) and by the individual's name.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Records are periodically updated to reflect changes and maintained 
as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of

[[Page 69886]]

Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in records in this system has been provided 
by: (1) Individuals and (2) the Internal Revenue Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 37.011

SYSTEM NAME:
    Present Suspensions from Practice before the Internal Revenue 
Service--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
901 D Street, SW, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Attorneys, certified public accountants and enrolled agents who 
have offered their consent to voluntary suspension from practice before 
the Internal Revenue Service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to individuals' enrollment or eligibility to 
practice before the Internal Revenue Service, derogatory and other 
information relating to their conduct in such practice.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 330.

PURPOSE(S):
    The purposes of this system of records are to retain derogatory 
information about an individual's practice before the Internal Revenue 
Service, to retain a record of how such information was evaluated by 
Director of Practice personnel, to retain a record of how an individual 
responded to allegations of misconduct, to inform Director of Practice 
personnel that certain individuals, pursuant to 31 CFR 10.55(b), have 
offered their consent to suspension and that such offers have been 
accepted by the Director of Practice, and to permit Director of 
Practice personnel to assemble and consider new information bearing on 
an individual's eligibility for reinstatement to practice.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used: 
Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, state, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (2) disclose 
information to a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (4) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders; electronic media.

RETRIEVABILITY:
    Indexed by name of individual.

SAFEGUARDS:
    Locked doors. Access is limited to authorized personnel.

RETENTION AND DISPOSAL:
    Dispose 25 years after case closed; transfer to Federal Records 
Center 5 years after case closed except for a random selection of a 
small number of disciplinary cases to be made at 5-year intervals for 
retention.

SYSTEM MANAGER(S) AND ADDRESS:
    Internal Revenue Service, Office of Director of Practice, C:AP:P, 
1111 Constitution Avenue NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Inquiries should be addressed as in 
``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its contents, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Internal Revenue 
Service, Office of Director of Practice, C:AP:P, 1111 Constitution 
Avenue NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information contained in this system may have been provided by: (1) 
Individuals, (2) the Internal Revenue Service, (3) other government 
agencies, and (4) professional organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2).
TREASURY/IRS 38.001

SYSTEM NAME:
    General Training Records--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, Detroit Computing Center and the Martinsburg 
Computing Center. (See IRS appendix A for addresses.)

[[Page 69887]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    IRS employees who have participated in or who may be scheduled for 
training activities (students, instructors, program managers, etc.). 
Other Federal or non-Government individuals who have participated in or 
assisted with training programs (students, instructors, course 
developers, interpreters, etc.).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Variety of records containing information about an individual 
related to training, such as: course rosters, student registrations, 
nomination forms, course evaluations, instructor lists, individual 
development plans, counseling records, examination materials, payment 
records, and other recordations of training necessary for reporting and 
evaluative purposes. Some records within this system may also be 
contained in TR/IRS 36.003, General Personnel Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Chapter 41; Executive Order 11348.

PURPOSE(S):
    These records are collected and maintained to provide documentation 
of individual training development plans, training requirements, 
nominations, student training registration, instructor lists, course 
rosters, course evaluations, counseling records, examination materials, 
and accounting and financial information, with regard to training 
reporting and evaluation purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information from these records may be used to: (1) 
Disclosure of information to the Department of Justice for the purpose 
of litigating an action or seeking legal advice. Disclosure may be made 
during judicial processes; (2) provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (3) provide input data for the automated 
Training CPDF at the Office of Personnel Management.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Magnetic media, index cards, forms, or flat paper.

RETRIEVABILITY:
    Computer records are indexed by social security account numbers, 
course titles, dates of training, location of training and by specific 
employee information (i.e., name, title, grade, etc.); other records 
are indexed by name and course title.

SAFEGUARDS:
    Access Controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00. Individual 
computer records are available to those persons at OPM, Treasury or IRS 
who are directly involved with the training function.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
301--General Records Schedules, IRM 1(15)59.31.

SYSTEM MANAGER(S) AND ADDRESS:
    All Education Branch Chiefs, Support Services Division, at the 
National Office; Office of the Assistant Commissioner (International); 
National Director of Education; Managers in Corporate Education; Chief, 
Headquarters Operations and Training; Managers at the Detroit and 
Martinsburg Computing Centers; Regional Directors, and Host Site 
Support Chiefs. (see appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR, part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

Record access procedures:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager(s) in 
the office(s) where records to be searched are located. (See appendix A 
for addresses.)

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Information is extracted from participant registration forms, 
individual development plans, skill surveys, personnel records, and 
other forms as may be developed and prescribed by OPM, Treasury, and 
IRS Training Personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 42.001

SYSTEM NAME:
    Examination Administrative File--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Assistant Commissioner (Examination) and Office of 
the Assistant Commissioner (International), National Office; Regional 
Offices, District Offices, and Internal Revenue Service Centers. (See 
IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any taxpayer who is being considered for examination or is being or 
has been examined for tax determination purposes, i.e., income, estate 
and gift, excise, or employment tax liability.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing investigatory materials required in making a tax 
determination or other verification in the administration of tax laws 
and all other related sub-files directly related to the processing of 
the tax case. This system also includes other management material 
related to a case and used for tax administrative purposes, including 
the appeals process and systems formerly published as 42.018, 42.023, 
and 42.025.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802.

PURPOSE(S):
    Numerous tax returns are examined each year. The system provides a 
complete record of the examinations of tax returns. It also allows IRS 
access to investigatory materials and management materials relating to 
examinations for purposes of tax adminstration and analysis of taxpayer 
compliance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USES AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents, machine-sensible data media, microfilm.

RETRIEVABILITY:
    By taxpayer's name, taxpayer identification number (social security 
number or employer identification number) and document locator number.

[[Page 69888]]

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
202 for Examination--Regional and District Offices, IRM 1(15)59.22.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Examination) and Assistant Commissioner (International); Officials 
maintaining the system--Assistant Commissioner (Examination), Assistant 
Commissioner (International) District Directors, and Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system is exempt from the notification provisions of the 
Privacy Act.

RECORD ACCESS PROCEDURES:
    This system is exempt from the access and contest provisions of the 
Privacy Act.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    (1) Taxpayers' returns; (2) taxpayer's books and records; (3) 
informants and third party information; (4) city and state governments; 
(5) other Federal agencies; (6) examinations of related taxpayers; (7) 
examinations of other taxpayers, and (8) taxpayer's representative.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 42.008

SYSTEM NAME:
    Audit Information Management System (AIMS)--Treasury/IRS.

SYSTEM LOCATION:
    This system is composed of (1) computer files located at each 
jurisdictional IRS Service Center (where tax return is under 
examination control); (2) video terminals located at each 
jurisdictional district (served by an IRS Service Center), National 
Office; and (3) group control card forms 5345 and 5354 (including 
temporary and interim processing files for management and control 
purposes), located at each jurisdictional district office. Items 
described under (3) above are subfiles of the AIMS System. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers whose tax returns are under the jurisdiction of the 
Examination Division. Examiners assigned to taxpayer cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Tax return information from the Master File, Tax return status and 
location changes, Examination Closing information on examined and non-
examined tax returns, examiner's name, including related internal 
management information and a code identifying taxpayers that threatened 
or assaulted IRS employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    AIMS is a computer system designed to give Examination Division 
information about returns in inventory and closed returns. This allows 
IRS to identify the status and location of tax returns in Examination 
and prepare analyses of the examination process. It includes Exam 
Returns Control System (ERCS) records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer, microfiche, paper.

RETRIEVABILITY:
    By taxpayer identification number (social security number or 
employer identification number).

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Computer Record: Examined closings, surveyed claims and some types 
of non-examined closings are dropped from the data base 60 days after 
closing or when assessment verification is completed, whichever is 
later. The balance of non-examined closings are dropped at the end of 
the month following the month of closing. Paper Records: Generally, 
AIMS forms are destroyed within 90 days of the closing. Exceptions 
include: (1) The charge-out which becomes part of the case file and is 
sent to the Federal Records Center with the case; (2) Examination 
request forms which become the Examination group's control card; and 
(3) The Examination group's control card which is retained in a closed 
file for 3 years (in the case of field examinations) and 90 days (in 
the case of office examinations). Authority: Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Examination). Officials maintaining the system--Assistant Regional 
Commissioners (Examination), District Directors, and Internal Revenue 
Service Center Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system is exempt from the notification provisions of the 
Privacy Act.

RECORD ACCESS PROCEDURES:
    This system is exempt from the access and contest provisions of the 
Privacy Act.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax Returns and Examination files.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 42.013

SYSTEM NAME:
    Project Files for the Uniform Application of Laws as a Result of 
Technical Determinations and Court Decisions--Treasury/IRS.

SYSTEM LOCATION:
    District offices. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals grouped as to project, i.e., individual shareholders of 
a corporation where a determination having a tax effect has been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Listing of individuals and their income tax information.

[[Page 69889]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    In some instances, a technical determination either from an 
examination or from a Chief Counsel ruling or court decision will 
result in tax effect to shareholders of a corporation. This system 
allows the IRS to monitor and control the shareholder returns that are 
included in the project.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents and magnetic media.

RETRIEVABILITY:
    By taxpayer's name and social security number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
102 for Examination Division--National Office, IRM 1(15)59.12.

SYSTEM MANAGER(S) AND ADDRESS:
    Officials prescribing policies and practices--Assistant 
Commissioner (Examination) and Assistant Commissioner (International). 
Officials maintaining the system--Director of District where the 
taxpayer resides. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the District Director in 
the District where the records are located. (See IRS appendix A for 
addresses.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    (1) Shareholder records, (2) individual's tax return, and (3) 
examination of related taxpayer.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 42.014

SYSTEM NAME:
     Internal Revenue Service Employees' Returns Control Files--
Treasury/IRS.

SYSTEM LOCATION:
     District Offices (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
     Any individual who is employed by the Internal Revenue Service.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Alphabetical listing of employee, income tax return information 
including prior examination results and other tax related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
     This system provides administrative controls for tax returns of 
Internal Revenue Service employees considered for examination, being 
examined, or previously examined.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
     Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
     Paper documents, machine-sensible data media, microfilm.

RETRIEVABILITY:
     By employee's name and social security number.

SAFEGUARDS:
     Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
     Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
periodically updated to reflect changes and retained as long as the 
individual is employed.

SYSTEM MANAGER(S) AND ADDRESS:
     Official prescribing policies and practices--Assistant 
Commissioner (Examination). Officials maintaining the system--Director 
of District where individual resides. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
     Individuals seeking to determine if this system of records 
contains a record pertaining to themselves may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
     Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the District Director in 
the District where the records are located. (See IRS Appendix A for 
addresses.)

CONTESTING RECORD PROCEDURES:
     26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
     Employee's tax return.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
     None.
TREASURY/IRS 42.016

SYSTEM NAME:
    Classification/Centralized Files and Scheduling Files--Treasury/
IRS.

SYSTEM LOCATION:
    District Offices, Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals whose returns or claims are classified for examination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individuals' tax returns/claims and other information, including 
information reports considered in screening/classifying of an 
individual's return or claim for refund.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

[[Page 69890]]

PURPOSE(S):
    This is a system for storage and control of returns identified for 
potential examination. It provides for the centralized storage of 
returns prior to scheduling for examination and a means to control and 
access these returns as needed.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents, computer printouts, magnetic media.

RETRIEVABILITY:
    By taxpayer's name and social security number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Returns/claims accepted as filed are returned to System of Records 
22.034. Returns/claims selected for examination become part of System 
of Records 42.001. Other information is retained until associated with 
returns/claims or two years, whichever occurs first. Authority: Records 
Disposition Handbook IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Examination). Officials maintaining the system--District Directors, 
Internal Revenue Service Center Directors. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    This system is exempt from the notification provisions of the 
Privacy Act.

RECORD ACCESS PROCEDURES:
    This system is exempt from the access and contest provisions of the 
Privacy Act.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    (1) Tax returns, (2) requests from taxpayer, and (3) requests from 
Collection Division for prompt examination.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 42.017

SYSTEM NAME:
    International Enforcement Program Files--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Assistant Commissioner (International), National 
Office; District Offices, and Internal Revenue Service Centers. (See 
IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any individual having foreign business/financial activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Listing of individuals, identification numbers (if known), summary 
of income expenses, financial information as to foreign operations or 
financial transactions, acquisition of foreign stock, controlling 
interest of a foreign corporation, organization or reorganization of 
foreign corporation examination results, information concerning 
potential tax liability, etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    The purpose is to monitor the International Enforcement Program. It 
provides data for the preparation of periodic reports, the analysis of 
which is the basis to determine the effectiveness of the program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents, microfilm, machine sensible magnetic media.

RETRIEVABILITY:
    By individual's name and social security number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
periodically updated to reflect changes and retained as long as the 
individual has substantial foreign business/financial activities.

SYSTEM MANAGER(S) AND ADDRESS:
    Officials prescribing policies and practices--Assistant 
Commissioner (Examination) and Assistant Commissioner (International). 
Officials maintaining the system--Assistant Commissioner 
(International), District Directors, Internal Revenue Service Center 
Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system is exempt from the notification provisions of the 
Privacy Act.

RECORD ACCESS PROCEDURES:
    This system is exempt from the access and contest provisions of the 
Privacy Act.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    (1) European treaty countries, (2) individual's tax returns, (3) 
examination of related taxpayers, and (4) public sources of 
information.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 42.021

SYSTEM NAME:
    Compliance Programs and Projects Files--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, and Internal 
Revenue Service Centers. (See IRS appendix A for addresses.)

Categories of individuals covered by the system:
    Taxpayers who may be involved in tax evasion schemes, including 
withholding noncompliance or other areas of noncompliance grouped by 
industry, occupation, or financial transactions, and other; e.g., 
return preparers, political contributions, corporate kickbacks, 
questionable Forms W-4.

[[Page 69891]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records pertaining to individuals in projects and programs, and 
records used to consider individuals for selection in projects and 
programs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    This system provides a means to monitor and control information 
related to special programs and projects to identify areas of non-
compliance. Using this information, available efforts can be focused on 
the more significant non-compliance issues. This system includes 
Midwest Automated Compliance System (MACS) records and records 
concerning tax preparers. Certain records in this system (for example, 
MACS) may be used to select individuals for compliance actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, machine-sensible data media, microfilm, and magnetic 
media.

RETRIEVABILITY:
    By taxpayer's name and social security number, document locator 
number or other unique identifier.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    W-4 paper case files and National Computer Center (NCC) magnetic 
tape records are destroyed two years after the cases have been 
inactive. Records associated with the examination of returns are 
disposed of in accordance with the established Retention Schedule 
1(15)59.22, Records Control Schedule. Records not associated with the 
examination of returns will be destroyed at the completion of the 
program or project, or in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Examination). Officials maintaining the system--District Directors, 
and Internal Revenue Service Center Directors. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    (1) Taxpayer's return, (2) taxpayer's books and records, (3) 
informants and third party information, (4) city, state government, (5) 
other Federal agencies, (6) examinations of related taxpayers, and (7) 
taxpayer's employer.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 42.027

SYSTEM NAME:
    Data on Taxpayers Filing on Foreign Holdings--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Assistant Commissioner (International), National 
Office, Regional Offices, District Offices, Philadelphia Internal 
Revenue Service Center, and the Detroit Computing Center. (see IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals required to file Form 5471, Information Return with 
respect to a Foreign Corporation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names of individuals filing on foreign holdings.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    The purpose is to monitor the International Enforcement Program. It 
provides data for the preparation of periodic reports, the analysis of 
which is the basis to determine the effectiveness of the program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic tape in Detroit Computing Center and Philadelphia Service 
Center; Paper at other listed locations, machine-sensible data media 
and microfilm.

RETRIEVABILITY:
    By taxpayer's name.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
disposed of within three years.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(International), National Office. Officials maintaining the system--
District Directors; Regional Commissioners; Assistant Commissioner 
(Examination) and Assistant Commissioner (International), National 
Office; Director, Detroit Computing Center; Assistant Commissioner 
(Taxpayer Services), National Office. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
District Director for each district whose records are to be accessed or 
contested, or to the directors, or Assistant Commissioner 
(International) in the case of records in the National Office. (See IRS 
appendix A for addresses.)

[[Page 69892]]

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Form 5471 only.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 42.030

SYSTEM NAME:
    Discriminant Function File (DIF)--Treasury/IRS.

SYSTEM LOCATION:
    Internal Revenue Service Centers. (See IRS appendix A for 
addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals whose income tax returns have a DIF Score higher than a 
cutoff score determined by Examination and International, indicating 
high audit potential, based on formulae prescribed by Examination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Document Locator Number of the return, the Regional and District 
Offices of the taxpayer, the taxpayer's DIF Score and data from the 
individual's Income Tax Return needed to conduct an audit of his/her 
return.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    These records provide the means to identify returns with the 
highest potential for examination.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic tape and computer printout.

RETRIEVABILITY:
    By individual's social security number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Record Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
disposed of after three years.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Examination) and Assistant Commissioner (International). Officials 
maintaining the system--Internal Revenue Service Center Directors. (See 
IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purpose of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for the purpose of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Individual's tax return information.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 44.001

SYSTEM NAME:
    Appeals Case Files--Treasury/IRS.

SYSTEM LOCATION:
    Office of the National Director of Appeals, National Office; 
Regional Directors of Appeals (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers who disagree with examiner's findings and proposed 
adjustments and seek administrative review.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Tax returns, Revenue Agents' Reports, Appeals Supporting 
Statements, case correspondence, legal opinions, work papers, and 
Appeals closing actions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 7801 and 7802.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By name of taxpayer.

SAFEGUARDS:
    Locked file cabinets, locked doors, IRS employees access data only 
on a need to know basis.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Record Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Records are disposed 
of by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    National Director of Appeals, Internal Revenue Service, 901 D 
Street, SW., Box 68, Washington, DC 20024; Regional Directors of 
Appeals (see IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 44.003

SYSTEM NAME:
    Unified System for Time and Appeals Records (Unistar)--Treasury/
IRS.

SYSTEM LOCATION:
    Office of the National Director of Appeals, National Office; 
Regional Directors of Appeals (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers who disagree with examiner's findings and proposed 
adjustments and seek administrative review.

[[Page 69893]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Databases which produce management information on case inventory by 
taxpayer name, tax year, amount of tax in dispute, settlement amount, 
and professional time required to arrive at settlement.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 7801 and 7802.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media, diskette, hard disk.

RETRIEVABILITY:
    By taxpayer's name and/or taxpayer identification number (social 
security number or employer identification number) and by work unit 
number.

SAFEGUARDS:
    IRS personnel access data only on a need-to-know basis and use 
passwords to access system information.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Record Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    National Director of Appeals, Internal Revenue Service, 901 D 
Street, SW., Box 68, Washington, DC 20024; Regional Directors of 
Appeals (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the system manager(s) in 
the office where records to be searched are located.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Tax returns and other filings made by the individual and agency 
entries made in the administration of the individual's tax account. 
Also, time reports prepared by Appeals Officers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 44.004

SYSTEM NAME:
    Art Case File--Treasury/IRS.

SYSTEM LOCATION:
    Office of the National Director of Appeals, National Office; 
Regional Directors of Appeal (see IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Famous or noted artists whose works have been evaluated by the Art 
Panel or its staff for use in a taxpayer case.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Commissioner's Art Panel or its staff decisions on values of works 
of art by named artists and appraisal documentation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, 7802, and 7805(a).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigation an action or seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
state, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (3) disclose 
information to a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (5) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (6) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (7) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (8) 
provide information to officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 when relevant and necessary to their duties 
of exclusive representation; (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Indexed by taxpayer, artist, and appraiser name.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 though IRM 1(15)59.32. The system has been 
retained since 1968.

SYSTEM MANAGER(S) AND ADDRESS:
    National Director of Appeals, Internal Revenue Service, 901 D 
Street, SW., Box 68, Washington, DC 20024; Regional Directors of 
Appeals (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its

[[Page 69894]]

content, may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
National Director of Appeals, Internal Revenue Service, 901 D Street, 
SW., Box 68, Washington, DC 20024

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Art panel and staff decisions and appraisal documentation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 44.005

SYSTEM NAME:
    Expert Witness and Fee Appraiser Files--Treasury/IRS.

SYSTEM LOCATION:
    Office of the National Director of Appeals, National Office; 
Regional Directors of Appeals (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Actual and potential expert witnesses for litigation and fee 
appraisers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographical sketches, application letters, or list of expert/
appraiser names by specialty.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, 7802, and 7805(a).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating and action and seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
state, local, or foreign agencies responsible for investigating or 
prosecuting the violations of or for enforcing or implementing a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (3) disclose 
information to a Federal, state, or local agency, maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (5) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (6) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (7) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (8) 
provide information to officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 when relevant and necessary to their duties 
of exclusive representation; (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Paper records.

RETRIEVABILITY:
    Indexed by taxpayer and expert witness/appraiser name.

SAFEGUARDS:
    Access Controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Records are 
periodically updated to reflect changes and maintained as needed.

SYSTEM MANAGER(S) AND ADDRESS:
    National Director of Appeals, Internal Revenue Service, 901 D 
Street, SW., Box 68, Washington, DC 20024; Regional Directors of 
Appeals. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR, part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the National Director of Appeals, 
Internal Revenue Service, 901 D Street, SW., Box 68, Washington, DC 
20024.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Varied, generally from the named individual, often unsolicited.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 46.002

SYSTEM NAME:
    Criminal Investigation Management Information System--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, and Detroit Computing Center. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects and potential subjects of Criminal Investigation Division 
investigations, Special Agents, U.S. District Court Judges and U.S. 
Attorneys.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal and financial information developed in criminal tax 
investigations, potential tax investigations and in projects including 
information from other Federal, state and local agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    To maintain and process sensitive investigative data that 
identifies patterns of criminal and/or civil noncompliance with federal 
income tax laws and to maintain and process sensitive information on 
agent personnel.

[[Page 69895]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided in 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in binders, magnetic media, computer discs, computer 
printouts.

RETRIEVABILITY:
    By taxpayer's name, case number and social security number, or 
other unique identifier.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Criminal Investigation), National Office. Officials maintaining the 
system--Assistant Commissioner (Criminal Investigation); Regional 
Commissioners, District Directors, Internal Revenue Service Center 
Directors, and the Detroit Computing Center Director. (See IRS appendix 
A for addresses).

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 46.003

SYSTEM NAME:
    Confidential Informants, Criminal Investigation Division--Treasury/
IRS.

SYSTEM LOCATION:
    District Offices. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Confidential Informants; Subjects of Confidential Informant's 
Reports.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Memorandums, Index Cards, Related Data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    To maintain a file of the true identities of confidential 
informants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By confidential informant's name and number or name in informant's 
report.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Criminal Investigation), National Office. Officials maintaining the 
system--District Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 46.004

SYSTEM NAME:
    Controlled Accounts (Open and Closed)--Treasury/IRS.

SYSTEM LOCATION:
    District Offices, Internal Revenue Service Centers, and the 
Martinsburg Computing Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects and potential subjects of criminal tax investigation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Criminal Investigation Information and Control Notices; Lists of 
names and related data; Lists of action taken: Transcripts of account.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    To maintain and process any activity pertaining to the taxpayer 
account that identifies patterns of criminal and/or civil noncompliance 
with federal tax and moneylaundering laws.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By name or social security number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security

[[Page 69896]]

Handbook, IRM 1(16)12 and the Automated Information System Security 
Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Paper records are 
destroyed one year after the close of the investigation. Magnetic tape 
is erased three months after the close of the investigation.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Criminal Investigation), National Office. Officials maintaining the 
system--District Directors, Internal Revenue Service Center Directors, 
and the Martinsburg Computing Center Director. (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking to access to any record contained in this 
system of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the District Director for 
each District where records are to be searched (See IRS appendix A for 
addresses).

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    District Office Personnel; Service Center Personnel, Form 4135, 
Criminal Investigation Control Notice.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 46.005

SYSTEM NAME:
    Electronic Surveillance File, Criminal Investigation Division--
Treasury/IRS.

SYSTEM LOCATION:
    National Office, 1111 Constitution Avenue, NW., Washington, DC 
20224

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects of electronic surveillance. Individuals who have been 
subjects of queries by other agencies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information relating to conduct of electronic surveillance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    To monitor and track all electronic surveillances that are 
conducted by district field offices.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    By names, addresses, and telephone numbers.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
periodically updated to reflect changes and maintained as long as 
needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Criminal Investigation) National Office. Officials maintaining the 
system--Director, Office of Investigations (See IRS appendix A for 
addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 46.009

SYSTEM NAME:
    Centralized Evaluation and Processing of Information Items 
(CEPIIs), Evaluation and Processing of Information (EOI), Criminal 
Investigation Division--Treasury/IRS.

SYSTEM LOCATION:
    District Offices, Internal Revenue Service Centers. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers about whom the Internal Revenue Service has received 
information alleging a violation of laws within IRS jurisdiction, 
potential subjects of investigation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of income tax returns, special agent's reports, revenue 
agent's reports, reports from police and other investigative agencies, 
memoranda of interview, question-and-answer statements, affidavits, 
collateral requests and replies, information items, newspaper and 
magazine articles and other published data, financial information from 
public records, court records, confidential reports, case initiating 
documents and other similar and related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

PURPOSE(S):
    To maintain and process sensitive investigative data that possibly 
identifies potential criminal and/or civil noncompliance with federal 
law and money laundering laws.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and magnetic media.

RETRIEVABILITY:
    By name.

[[Page 69897]]

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Paper records are 
disposed of after use.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Criminal Investigation) National Office. Officials maintaining the 
system--District Directors, Internal Revenue Service Center Directors. 
(See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 46.011

SYSTEM NAME:
    Illinois Land Trust Files, Criminal Investigation Division--
Treasury/IRS.

SYSTEM LOCATION:
    Chicago District Office, Springfield District Office, and the 
Kansas City Internal Revenue Service Center. (See IRS appendix A for 
addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Beneficiaries of Land Trusts, Related individuals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Notices of Fiduciary Relationships. Related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and magnetic tape.

RETRIEVABILITY:
    By taxpayer and beneficiary name; trust and social security number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Chicago District Director, Springfield District Director, and the 
Kansas City Internal Revenue Service Center Director. (See IRS appendix 
A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to: District Director, 
Chicago District, Internal Revenue Service, 230 South Dearborn Street, 
Room 2890, Chicago, Illinois 60604.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Financial institutions, Fiduciary reports and Notices of Fiduciary 
Relationships.

Exemptions claimed for the system:
    None.
TREASURY/IRS 46.015

SYSTEM NAME:
    Relocated Witnesses, Criminal Investigation Division--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Assistant Commissioner (Criminal Investigation), 
National Office, 1111 Constitution Avenue, NW., Washington, DC. 20224.

Categories of individuals covered by the system:
    Relocated Witnesses.

Categories of records in the system:
    Documentation and Relocation Information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper.

Retrievability:
    By name.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
periodically updated to reflect changes and maintained as long as 
needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner (Criminal Investigation), Internal Revenue 
Service, 1111 Constitution Avenue, NW., Washington, DC 20224.

Notification procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

[[Page 69898]]

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 46.016

SYSTEM NAME:
    Secret Service Details, Criminal Investigation Division--Treasury/
IRS.

SYSTEM LOCATION:
    National Office, Regional Offices and District Offices. (See IRS 
appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Special Agents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    List of Criminal Investigation participants and correspondence 
between Criminal Investigation and Secret Service.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records and information contained in these records may be disclosed 
to the Department of Justice for the purpose of litigating an action or 
seeking legal advice. Disclosure may be made during judicial processes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper.

Retrievability:
    By name.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Criminal Investigation), National Office. Officials maintaining the 
system--Assistant Commissioner (Criminal Investigation), Regional 
Commissioners, District Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act Amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 46.022

SYSTEM NAME:
    Treasury Enforcement Communications System (TECS), Criminal 
Investigation Division--Treasury/IRS.

SYSTEM LOCATION:
    National Office, Regional Offices, District Offices, and Internal 
Revenue Service Centers. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Fugitives, subjects of open and closed criminal investigations, 
subjects of potential criminal investigations, subjects with Taxpayer 
Delinquent Accounts against whom Federal Tax Liens have been filed and 
other subjects of potential interest to criminal investigation such as 
witnesses and associates of subjects of criminal investigations or 
related to a matter under Criminal Investigation jurisdiction.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, date of birth, social security number, address, identifying 
details, aliases, associates, physical descriptions, various 
identification numbers, details and circumstances surrounding the 
actual or suspected violator.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Disc.

RETRIEVABILITY:
    By name, social security number or other unique identifier.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Fugitives until 
apprehended. Other records are deleted when no longer of potential use 
for criminal investigation case or informational purposes. Cancellation 
after 10 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Official prescribing policies and practices--Assistant Commissioner 
(Criminal Investigation), National Office. Officials maintaining the 
system--Assistant Commissioner (Criminal Investigation), Regional 
Commissioners, District Directors, and Internal Revenue Service Center 
Directors. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
law

[[Page 69899]]

enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 46.050

SYSTEM NAME:
    Automated Information Analysis System--Treasury/IRS.

SYSTEM LOCATION:
    Detroit Computing Center, 1300 John C. Lodge Drive, Detroit, 
Michigan 48226, and Automated Criminal Investigation Office, 7940 
Kentucky Drive, Boone County, Kentucky 41042.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers and other individuals involved in financial transactions 
which require the filing of information reflected in the Categories of 
Records below.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The information included in the Automated Information Analysis 
System is from reported income and tax information on the Individual 
Master File (IMF)--Treasury/IRS 24.030; Individual Returns Files, 
Adjustments and Miscellaneous Documents File--Treasury/IRS 22.034. The 
Automated Information Analysis System also includes information from 
such sources as: Currency Transaction Reports (CTRs), Currency and 
Monetary Instrument Reports (CMIR's), Bank Secrecy Reports File, 
Foreign Bank Account Reports (FBARs), Forms 8300 (Currency Received in 
Trade or Business),--Treasury/CS .067; the Taxpayer Delinquent Account 
Files (TDA)--Treasury/IRS 26.019, which includes adjustments and 
payment tracer files and collateral files; Taxpayer Delinquency 
Investigation Files (TDI)--Treasury/IRS 26.020, which includes taxpayer 
information on delinquent returns; the Examination Administrative 
File--Treasury/IRS 42.001, and Casino Transaction Reports from the 
Detroit Computing Center.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802.

PURPOSE(S):
    The purpose is to maintain records which identify transaction 
patterns that are indicative of criminal and/or civil noncompliance 
with Federal income tax and money laundering laws and to simultaneously 
evaluate diverse data sources.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic and Magnetic Media.

RETRIEVABILITY:
    Records are retrievable by name, address, and social security 
number.

SAFEGUARDS:
    All Criminal Investigation personnel accessing the system will have 
successfully passed a background investigation. Criminal Investigation 
will furnish information from the system of records to approved 
personnel only on a ``need to know'' basis using passwords and access 
controls. Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Procedural and physical 
safeguards to be utilized include the logging of all queries and 
periodic review of the query logs; compartmentalization of information 
to restrict access to authorized personnel; encryption of electronic 
communications; intruder alarms; and 24-hour building guards.

RETENTION AND DISPOSAL:
    All records are disposed of after 4 years. Records will be disposed 
of by erasure of magnetic media.

SYSTEM MANAGER(S) AND ADDRESSES:
    Official prescribing policies and practices--Assistant Commissioner 
(Criminal Investigation), National Office. Officials maintaining the 
system--Detroit Computing Center, CI Representative, and the Automated 
Criminal Investigation Office Manager, 7940 Kentucky Drive, Boone 
County, Kentucky 41042.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORDS PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records may not be accessed for purposes of 
determining the source of the records. Records to be included all come 
from existing Treasury and Internal Revenue Service databases. The 
databases are comprised of records submitted by taxpayers, financial 
institutions, casinos and businesses pursuant to federal law.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4),(e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), 
(e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 
552a(j)(2), and (k)(2).
TREASURY/IRS 48.001

SYSTEM NAME:
    Disclosure Records--Treasury/IRS.

SYSTEM LOCATION:
     National Office, Regional Offices, District Offices, Internal 
Revenue Service Centers, Detroit Computing Center, and the Martinsburg 
Computing Center. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Subjects of requests for disclosure initiated by the Department 
of Justice, including suspects or persons related to the violation of 
Federal laws; persons who have initiated legal actions against the 
Federal Government, persons identified as strike force targets or 
related to organized crime activities, persons under investigation for 
national security reasons, persons believed by the Internal Revenue 
Service to be related to violations of Federal laws other than the 
Internal Revenue Code. (2) Persons under investigation by other 
executive departments or congressional committees for whom tax 
information has been requested pursuant to 26 U.S.C. 6103. (3) Persons 
who are parties to criminal or civil non-tax litigation in which the 
testimony of IRS employees has been requested. (4) Persons who have 
applied for Federal employment or presidential appointments for which 
preemployment tax checks have been requested and applicants for 
Department of Commerce ``E'' Awards. (5) Requesters for access to 
records pursuant to 26 U.S.C. 6103, the Freedom of Information Act, 5 
U.S.C. 552, and initiators of requests for access, amendment or other 
action pursuant to the Privacy Act of 1974, 5 U.S.C. 552a. (6) 
Individuals identified by or initiating correspondence or inquiries 
processed or controlled by the Disclosure function or relating to the 
foregoing subjects.

[[Page 69900]]

CATEGORIES OF RECORDS IN THE SYSTEM:
     Requests for records, information or testimony, responses to such 
requests, supporting documentation, processing records, copies of items 
provided or withheld, control records and related files. Department of 
Justice, and IRS replies to such requests. (1) Copies of related 
authorizations to IRS officials permitting such disclosures and, in 
some instances, their responses. (2) Copies of individuals' tax 
information, memoranda for file, notations of telephone calls, file 
search requests, etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 301, 552 and 552a; 26 U.S.C. 6103, 7801 and 7802.

PURPOSE(S):
     This is a system for maintaining records to administer applicable 
laws and regulations concerning disclosure. It includes Disclosure 
Information Management System (DIMS) records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
     Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice; (2) report apparent violations of law to appropriate law 
enforcement agencies; (3) disclose debtor information to a Federal 
payor agency for purposes of salary and administrative offsets, to a 
consumer reporting agency to obtain commercial credit reports, and to a 
debt collection agency for debt collection services; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
     Disclosures pursuant to 5 U.S.C. 552a(b)(12):
     Disclosures may be made from this system to consumer reporting 
agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
     Paper and electronic records in alphabetical or chronological 
order within subject categories and/or such automated or electronic 
record-keeping equipment as may be locally available. No centralized 
index exists. Accountings of disclosure of tax related records pursuant 
to 5 U.S.C. 552a(c) or 26 U.S.C. 6103(p)(3) are posted to the 
Individual Master File and retrievable by Social Security Number, or to 
the Business Master File and retrievable by Employer Identification 
Number.

Retrievability:
     Records are generally retrievable by name of individual, although 
category of record and chronological period may be necessary to 
retrieve some records. The social security number is necessary to 
access accountings of disclosure posted to the Individual Master File. 
The employer identification number is necessary for access to the 
Business Master File.

Safeguards:
     Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

Retention and disposal:
     Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32.

System manager(s) and address:
     Official prescribing policies and practices--Director, Office of 
Disclosure, National Office. Officials maintaining the system--
Director, Office of Disclosure, National Office; Regional 
Commissioners, District Directors, and Internal Revenue Service Center 
Directors, or other official receiving or servicing requests for 
records. (See IRS appendix A for addresses.)

Notification procedure:
     Requesters seeking to determine if accountable disclosures about 
them have been made should request an accounting of disclosure pursuant 
to 5 U.S.C. 552a(c) and 26 U.S.C. 6103(p)(3) of the District Director 
for the area in which they reside. Individuals seeking to determine if 
this system of records contains a record pertaining to themselves may 
inquire in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix B. Inquiries should be addressed to the District 
Director for the area of residence or to the official believed to be 
maintaining the record of interest (See IRS appendix A for addresses.) 
This system contains some records of law enforcement activities which 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual.

Record access procedures:
     This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

Contesting record procedures:
     26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

Record source categories:
     Requests for disclosure, records being evaluated and processed for 
disclosure and related information from other systems of records. This 
system may contain investigatory material compiled for law enforcement 
purposes whose sources need not be reported.

Exemptions claimed for the system:
     This system has been designated as exempt from certain provisions 
of the Privacy Act.

Treasury/IRS 48.008

System name:
     Defunct Special Service Staff File Being Retained Because of 
Congressional Directive--Treasury/IRS.

System location:
     National Office, 1111 Constitution Avenue, NW., Washington, DC 
20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals suspected of violating the Internal Revenue laws by the 
Special Service Staff before its discontinuation on August 23, 1973.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Internal Revenue Service Master File printouts; returns and field 
reports; information from other law enforcement government 
investigative agencies; Congressional Reports, and news media articles.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801 and 7802.

PURPOSE(S):
    This system of records was gathered and maintained by Congressional 
Directive to document violations of the Internal Revenue Laws by the 
Special Services Staff before its discontinuation.

[[Page 69901]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. This file is no longer being used by the 
Internal Revenue Service. The Special Service Staff was abolished 
August 13, 1973. Records may be used to: (1) Disclose information to 
the Department of Justice for the purpose of litigating an action or 
seeking legal advice; (2) disclose information to Congressional 
Committees and individuals making Freedom of Information requests 
pertaining to themselves.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records maintained alphabetically by individual and 
organization contained in vault at IRS National Office.

RETRIEVABILITY:
    Alphabetically by name.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. No IRS official has access to 
these records except for retrieval purposes in connection with 
Congressional or Freedom of Information inquiries and litigation cases.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbook, IRM 1(15)59.1 through IRM 1(15)59.32. Initially retained 
solely for congressional committees' inquiries, these records are 
currently being retained because of their possible historical 
significance under Archival statutes. Consideration of their historical 
significance is in abeyance pending resolution of the Archivist right 
to access tax information under the Internal Revenue Code.

SYSTEM MANAGER(S) AND ADDRESS:
    National Director, Office of Governmental Liaison and Disclosure, 
Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 
20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the National Director, 
Office of Governmental Liaison and Disclosure, Internal Revenue 
Service, 1111 Constitution Avenue, NW., Washington, DC 20224. In 
addition, this System may contain some records provided by other 
agencies which are exempt from the access and contest provisions of the 
Privacy Act as published in the Notices of the Systems of Records for 
those agencies.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    News media articles, taxpayers' returns and records, informant and 
third party information, other Federal agencies and examinations of 
related or other taxpayers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Information from another agency's exempt system of records 
duplicated in this system of records retains the exempt status.
TREASURY/IRS 49.001

SYSTEM NAME:
    Collateral and Information Requests System--Treasury/IRS.

SYSTEM LOCATION:
    The central files for this system are maintained at the Office of 
the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., 
Fourth Floor, Washington, DC 20024. A corresponding system of records 
is separately maintained by the foreign posts located in: (1) Bonn, 
Germany; (2) Sydney, Australia; (3) London, England; (4) Mexico City, 
Mexico; (5) Ottawa, Canada; (6) Paris, France; (7) Rome, Italy; (8) 
Singapore and (9) Tokyo, Japan. Inquiries concerning this system of 
records maintained by the foreign posts should be addressed to the 
Assistant Commissioner (International).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    United States Citizens, Resident Aliens, Nonresident Aliens.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of interviewing witnesses regarding financial transactions 
of taxpayers; employment data; bank and brokerage house records; 
probate records; property valuations; public documents; payments of 
foreign taxes; inventories of assets; business books and records. These 
records relate to tax investigations conducted by the Internal Revenue 
Service where some aspects on an investigation must be pursued in 
foreign countries pursuant to the various tax treaties between the 
United States and foreign governments. The records also include 
individual case files of taxpayers on whom information (as is pertinent 
to carrying out the provisions of the convention or preventing fraud or 
fiscal evasion in relation to the taxes which are the subject of this 
convention) is exchanged with foreign tax officials of treaty 
countries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802.

PURPOSE(S):
    The purpose is to maintain a historical record of correspondence 
and background work regarding the subjects for future references within 
the stated retention time frames.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records.

RETRIEVABILITY:
    By taxpayer name.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
disposed of after three years.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner (International), 950 L'Enfant Plaza, SW., 
Fourth Floor, Washington, DC 20024.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if

[[Page 69902]]

the system contains a record pertaining to a particular individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Records of examinations of taxpayers, interviews of witnesses, etc. 
where some aspects of an investigation must be pursued in foreign 
countries pursuant to various tax treaties between the United States 
and foreign governments.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 49.002

SYSTEM NAME:
    Tax Treaty Information Management System--Competent Authority and 
Index Card--Microfilm Retrieval System--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Assistant Commissioner (International), 950 L'Enfant 
Plaza, SW., Fourth Floor, Washington, DC 20024.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    U.S. citizens, resident aliens, nonresident aliens whose tax 
matters come under the jurisdiction of the U.S. competent authority in 
accordance with pertinent provisions of tax treaties with foreign 
countries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual case files of taxpayers who request relief from double 
taxation or any other assistance that is pertinent to carrying out the 
provisions of income tax treaties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 26 U.S.C. 7602, 7801, and 7802; applicable treaties.

PURPOSE(S):
    To maintain records to monitor an inventory of individual case 
files of taxpayers who request competent authority assistance pursuant 
to the provisions of income tax treaties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, microfilm and electronic records.

RETRIEVABILITY:
    By taxpayer name.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records may 
be disposed of after six years.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of the Assistant Commissioner (International), 950 L'Enfant 
Plaza, SW., Fourth Floor, Washington, DC 20024.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of the records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Requests for relief from double taxation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
Treasury/IRS 49.003

SYSTEM NAME:
    Financial Statements File--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Assistant Commissioner (International), 950 L'Enfant 
Plaza, SW., Fourth Floor, Washington, DC 20024.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers who submitted financial statements when interviewed 
overseas by Examination Branch employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Financial Statements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802.

PURPOSE(S):
    To verify income reported on individual tax returns during the 
course of an examination of that return.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records.

RETRIEVABILITY:
    By taxpayer's name.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
disposed of after two years.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner (International), 950 L'Enfant Plaza, SW., 
Fourth Floor, Washington, DC 20024.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth 
Floor, Washington, DC 20024.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Overseas Examination branch employees.

[[Page 69903]]

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 49.007

SYSTEM NAME:
    Overseas Compliance Projects System--Treasury/IRS.

SYSTEM LOCATION:
    The central files for this system are maintained at the Office of 
the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., 
Fourth Floor, Washington, DC 20024. A corresponding system of records 
is separately maintained by the foreign posts located in: (1) Bonn, 
Germany; (2) Sydney, Australia; (3) London, England; (4) Mexico City, 
Mexico; (5) Santiago, Chile; (6) Paris, France; (7) Rome, Italy; (8) 
Singapore and (9) Tokyo, Japan. Inquiries concerning this system of 
records maintained by the foreign posts should be addressed to the 
Assistant Commissioner (International).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    United States Citizens, Resident Aliens, Nonresident Aliens.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Documents and factual data relating to: (1) Personal expenditures 
or investments not commensurate with known income and assets; (2) 
receipt of significant unreported income; (3) improper deduction of 
significant capital or personal living expenses; (4) failure to file 
required returns or pay tax due; (5) omission of assets or improper 
deduction or exclusion of items from state and gift tax returns.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802.

PURPOSE(S):
    The purpose is to maintain documents and records of individuals 
residing abroad that contain information pertaining to the individual 
to determine proper tax liability.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records.

RETRIEVABILITY:
    By taxpayer name, social security number, or other identification 
number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
disposed of after 3 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner (International), 950 L'Enfant Plaza, SW., 
Fourth Floor, Washington, DC 20024.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Documents and data relating to income and expense items concerning 
income, Estate and Gift tax returns.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 49.008

SYSTEM NAME:
    Taxpayer Service Correspondence System--Treasury/IRS.

SYSTEM LOCATION:
    This system is separately maintained by each one of the 13 overseas 
posts of the Office of the Assistant Commissioner (International) 
located in: (1) Bonn, Germany; (2) Sydney, Australia; (3) London, 
England; (4) Mexico City, Mexico;(5) Santiago, Chile; (6) Paris, 
France; (7) Rome, Italy;(8) Singapore and (9) Tokyo, Japan. Inquiries 
concerning this system of records maintained by the foreign posts 
should be addressed to the Office of the Assistant Commissioner 
(International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 
20024.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    United States Citizens, Resident Aliens, Nonresident Aliens.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence from taxpayers, foreign post personnel and the 
Office of the Assistant Commissioner (International) headquarters 
offices in Washington, DC.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802.

PURPOSE(S):
    The purpose of this of records is to control correspondence 
received from taxpayers concerning tax law and account related 
inquiries.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records.

RETRIEVABILITY:
    By taxpayer name.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are 
disposed of after three years.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner (International), 950 L'Enfant Plaza, SW., 
Fourth Floor, Washington, DC 20024.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth 
Floor, Washington, DC 20024.

[[Page 69904]]

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Taxpayers and the Office of the Assistant Commissioner 
(International) foreign posts and headquarter's offices.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 50.001

SYSTEM NAME:
    Employee Plans/Exempt Organizations Correspondence Control Record 
(Form 5961)--Treasury/IRS.

SYSTEM LOCATION:
    National Office, 1111 Constitution Avenue, NW., Washington, DC 
20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Requesters of letter rulings, and subjects of field office requests 
for technical advice and assistance and other correspondence.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains the name, date, nature and subject of an assignment, and 
work history. Sub-systems include case files that contain the 
correspondence, internal memoranda, and related material. They also 
include digests of issues involved in proposed revenue rulings.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 7801, 7802, and 7805.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103 and 26 U.S.C. 6104 where applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, microfiche and magnetic media.

RETRIEVABILITY:
    Indexed by name.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Control Schedule 
104 for Employee Plans/Exempt Organizations--National Office, IRM 
1(15)59.14.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner (Employee Plans/Exempt Organizations), 1111 
Constitution Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Assistant Commissioner (Employee Plans/Exempt Organizations), 1111 
Constitution Avenue, NW., Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Individuals requesting rulings or information and field offices 
requesting technical advice or assistance.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 50.003

SYSTEM NAME:
    Employee Plans/Exempt Organizations, Report of Significant Matters 
in Technical (M-5945)--Treasury/IRS.

SYSTEM LOCATION:
    National Office, 1111 Constitution Avenue, NW., Washington, DC 
20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual subjects of letter ruling requests, technical advice 
requests etc., where a ``Report of Significant Matter in Technical,'' 
has been prepared because of the presence of a matter significant to 
tax administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of ``Reports of Significant Matter in Technical.''

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 7801, 7802, and 7805.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103 and 26 U.S.C. 6104 where applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records.

RETRIEVABILITY:
    Indexed by name.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.

Retention and disposal:
    Records are maintained in accordance with Records Control Schedule 
104 for Employee Plans/Exempt Organizations--National Office, IRM 
1(15)59.14.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Commissioner, (Employee Plans/Exempt Organizations), 1111 
Constitution Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Assistant Commissioner, (Employee Plans/Exempt Organizations), Internal 
Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Individual subjects of letter ruling requests, technical advice 
requests, etc., where a ``Report of Significant Matter in EP/EO'' has 
been prepared.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[[Page 69905]]

TREASURY/IRS 60.001

SYSTEM NAME:
    Assault and Threat Investigation Files, Inspection--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office; Regional 
Inspectors' Offices; as well as offices of the District Directors. (See 
IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals attempting to interfere with the administration of 
internal revenue laws through assaults, threats, or forcible 
interference of any officer or employee while discharging the official 
duties of his/her position, including individuals designated as 
potentially dangerous taxpayers (PDTs), based on verifiable evidence or 
information that fit any of the following five criteria: (1) 
Individuals who assault employees or members of their immediate 
families; (2) Individuals who attempt to intimidate or threaten 
employees or members of their immediate families through specific 
threats of bodily harm, a show of weapons, the use of animals, or 
through other specific threatening or intimidating behavior; (3) 
Individuals who are active members of groups that advocate violence 
against Internal Revenue Service employees specifically, or against 
Federal employees generally where advocating such violence could 
reasonably be understood to threaten the safety of Service employees 
and impede the performance of their official duties; (4) Individuals 
who have committed the acts set forth in any of the above criteria, but 
whose acts have been directed against employees of other governmental 
agencies at Federal, State, county, or local levels; and (5) 
Individuals who are not designated as potentially dangerous taxpayers 
through application of the above criteria, but who have demonstrated a 
clear propensity toward violence through act(s) of violent behavior 
within the five-year period immediately preceding the time of 
designation as potentially dangerous.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Document citing the complaint; (2) Documentary evidence (i.e., 
threatening letter); (3) Report of investigation, with possible 
statements, or affidavits as exhibits, and related tax information; (4) 
Report of legal action, if case is prosecuted; (5) Local police record 
of individual named in case; (6) FBI record of individual named in the 
case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7608, 7801, and 7802.

PURPOSE(S):
    This system of records documents the investigation into any attempt 
to obstruct or impede (or endeavor to obstruct or impede) Internal 
Revenue Service employees in the performance of their official duties. 
It includes records relevant to the use of force or threats of force 
against IRS employees or their immediate family (including any 
threatening letter or communication).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, State, or local agency maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (4) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (6) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Paper records, in folders, maintained in file cabinets, or on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties and/or by case number.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Manager's Security Handbook, IRM 1(16)12. The records are accessible to 
Inspection personnel on a need-to-know basis, all of whom have been the 
subject of a background investigation. Disclosure of information 
through remote terminals is restricted through the use of passwords and 
sign-on protocols which are periodically changed; these terminals are 
accessible only to authorized persons.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system is exempt and may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
criminal law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 60.002

SYSTEM NAME:
    Bribery Investigation Files, Inspection--Treasury/IRS.

[[Page 69906]]

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS Appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and/or former employees of the Treasury Department; 
taxpayers and non-IRS persons whose alleged criminal actions may affect 
the integrity of the Internal Revenue Service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Report of investigation including exhibits, affidavits, 
transcripts, and documentation concerning requests and approval for 
consensual telephone and consensual non-telephone monitoring; (2) 
Report of legal action concerning the results of prosecution; (3) Prior 
criminal record of subject.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801, and 7802; Executive Order 
11222.

PURPOSE(S):
    This system of records contains information relevant to Internal 
Security's specific and exclusive jurisdiction within the Service to 
investigate violation of 18 U.S.C. 201, Bribery. This is described as 
an offer to give something of value with the intent that the recipients 
will do something improper or will fail to do something they should do 
within the authority of their position.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
enforcing or investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulations; (2) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (3) 
disclose relevant, non-privileged information to a court, magistrate, 
or administrative tribunal, including the presentation of evidence, 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

STORAGE:
    Paper records, in folders, maintained in file cabinets, or on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties, and/or by case number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Accessible to Inspection 
personnel on a need-to-know basis, all of whom have been the subject of 
background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system is exempt and may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
criminal law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 60.003

SYSTEM NAME:
    Conduct Investigation Files, Inspection--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and former employees of Internal Revenue Service, and 
other Bureaus and Services within the Department of the Treasury.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Document citing complaint of alleged misconduct or violation of 
statute; (2) Report of investigation to resolve allegation of 
misconduct or violation of statute, with related exhibits of 
statements, affidavits or records obtained during investigation; (3) 
Report of action taken by management personnel adjudicating any 
misconduct substantiated by the investigation; (4) Report of legal 
action resulting from violations of statutes referred for prosecution.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801, and 7802; Executive Order 
11222.

PURPOSE(S):
    Records in this system include information gathered by Inspection 
in order to identify and report all pertinent facts to management 
relative to the investigation of complaints and allegations against 
employees of the Internal Revenue Service

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or

[[Page 69907]]

regulations; (2) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (3) 
disclose relevant, non-privileged information to a court, magistrate, 
or administrative tribunal, including the presentation of evidence, 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (7) disclose information to 
the Department of Justice for the purpose of litigating an action or 
seeking legal advice. Disclosure may be made during judicial processes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, in folders, maintained in file cabinets, and on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties, and/or by case number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Accessible to Inspection 
personnel on a need-to-know basis, all of whom have been the subject of 
background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system is exempt and may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Department of Treasury personnel and records, taxpayers 
(complainants, witnesses, confidential informants), other Federal 
agencies, State and local agencies, tax returns and related documents, 
personal observations of the investigator and subjects of the 
investigation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 60.004

SYSTEM NAME:
    Disclosure Investigation Files, Inspection--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS Appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Internal Revenue Service employees and/or Government contract 
employees at IRS Facilities, who have allegedly disclosed confidential 
tax information; (2) Federal, state and local Government employees who 
have allegedly disclosed confidential Federal tax information. (3) Tax 
return preparers who have allegedly disclosed confidential Federal tax 
information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Document citing the complaint of the alleged criminal or 
administrative violation; (2) Investigative report, including 
statements, affidavits and any other pertinent documents supporting the 
investigative report, which will be attached as an exhibit; (3) Report 
of legal action if case is accepted by U.S. Attorney for prosecution; 
(4) Report of action by management personnel if case is referred for 
administrative adjudication.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801, and 7802; Executive Order 
11222.

PURPOSE(S):
    This system of records documents investigations into allegations of 
unauthorized disclosures of Internal Revenue Service Records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulations; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (5) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (6) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, in folders, maintained in file cabinets, or on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties, and/or by case number.

[[Page 69908]]

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Accessible to Inspection 
personnel on a need-to-know basis, all of whom have been the subject of 
background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records is exempt and may not be accessed for 
purposes of inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    This system of records contains investigatory material compiled for 
criminal law enforcement purposes whose sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 60.005

SYSTEM NAME:
    Enrollee Applicant Investigation Files, Inspection--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS Appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Former employees and non-IRS persons who apply for enrollment to 
practice before IRS under the provisions of Circular 230.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative reports on non-IRS employees covering derogatory 
results of checks of: FBI files; Inspection files; local police; 
Examination, Criminal Investigation and Collection Division files; and 
verification of Federal tax filing status. Also, appropriate documents 
attached as exhibits showing results of above file checks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 7801 and 7802.

PURPOSE(S):
    This system of records documents investigations of enrollee 
applicants conducted at the request of the Director of Practice, to 
determine their eligibility to practice before the Service.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
or investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulations; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (4) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (6) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, in folders, maintained in file cabinets and on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties, and/or by case number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Accessible to Inspection 
personnel on a need-to-know basis, all of whom have been the subject of 
background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system contains a record 
pertaining to themselves may inquire in accordance with instructions 
appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be 
addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Chief Inspector, 
Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 
20224.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    The Internal Revenue Service, the Federal Bureau of Investigation, 
and local police departments.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 60.006

SYSTEM NAME:
    Enrollee Charge Investigation Files, Inspection--Treasury/IRS.

[[Page 69909]]

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS Appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    IRS employees or former employees, tax practitioners, attorneys, 
certified public accountants or enrolled persons.

CATEGORIES OF RECORDS IN THE SYSTEM:
    A documented complaint or request for investigation alleging 
criminal or administrative misconduct affecting IRS integrity. A report 
of investigation, including exhibits such as affidavits, statements or 
documents which have been reviewed. A report of legal action resulting 
from violations of statutes referred for prosecution.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 7608, 7801, and 7802.

PURPOSE(S):
    This system documents investigations of complaints of unethical 
practices by unenrolled tax practitioners and persons enrolled to 
practice before the Internal Revenue Service.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (4) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (6) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, in folders, maintained in file cabinets or on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties, and/or by case number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00.
    Accessible to Inspection personnel on a need-to-know basis, all of 
whom have been the subject of background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20024.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system is exempt and may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Department of Treasury, personnel and records, other Federal 
agencies, taxpayers/complainants, state and local agencies, tax 
returns, newspapers, person acquainted with the individual under 
investigation, subjects of the investigation, and personal observations 
of the investigator.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 60.007

SYSTEM NAME:
    Miscellaneous Information File, Inspection--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and former employees of the Internal Revenue Service; Tax 
Practitioners (Attorneys, Certified Public Accountants, Enrolled 
Persons, Return Preparers); alleged tax violators; persons whose 
actions or alleged actions indicated a threat to IRS employees, 
facilities, or the integrity of the tax system; confidential 
informants; and reputed members of the organized criminal element.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Complaint type information regarding IRS employees which is 
not, in itself, specific or significant enough to initiate an 
investigation when received. (2) Allegations of bribery and gratuities 
by taxpayers and/or their representatives which are not by themselves 
specific or significant enough to initiate an investigation when 
received. (3) Allegations of misconduct by tax practitioners, enrolled 
persons, or tax preparers which are not by themselves specific or 
significant enough to initiate an investigation when received. (4) Any 
information received or developed by Inspection that has a bearing on 
IRS, but is not of itself specific or significant enough to initiate an 
investigation when received. (5) Information received by Inspection 
pertaining to alleged violations enforced by other agencies or 
divisions of IRS, copies of which are referred to those respective 
agencies or divisions. (6) Photographs and descriptive data of some IRS 
employees and of persons arrested by Inspection. (7) Information 
concerning lost or stolen Government documents, property, credentials, 
or IRS employee personal property lost or stolen on Government 
premises. (8) List of persons in state or local government agencies 
working under state agreements and having access to federal tax 
information. (9) Newspaper or periodical items about IRS. (10) 
Newspaper items regarding attorneys, CPA's, Tax Practitioners, or 
Return Preparers arrested, indicted, convicted

[[Page 69910]]

or under investigation by other agencies. (11) Allegations of threats, 
assaults, forcible interference, or other violence type activity aimed 
at employees or facilities of IRS which are not by themselves specific 
or significant enough to initiate an investigation when received. 
Information regarding Inspection's mission which does not fall into any 
of the above categories.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 
11222.

PURPOSE(S):
    The purpose of this system of records is to document information 
related to Inspection's mission and/or allegations which are not 
specific or significant enough to warrant initiation of an 
investigation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records and other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose information to 
a court, magistrate, or administrative tribunal, including the 
presentation of evidence, disclosures to opposing counsel or witnesses 
in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (5) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (6) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Paper records, in folders, maintained in file cabinets, or on 
magnetic media.

RETRIEVABILITY:
    By name of individual, subject, or incident involved, by name of 
cross-referenced third parties, and/or information item number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Accessible to Inspection 
personnel on a need-to-know basis, all of whom have been the subject of 
background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system is exempt and may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Department of Treasury personnel and records, newspapers and 
periodicals, taxpayers (complainants, witnesses, and informants), state 
and local government agency personnel and records, and anonymous 
complainants.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 60.008

SYSTEM NAME:
    Security, Background and Character Investigations Files, 
Inspection--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current, former and prospective employees of: Internal Revenue 
Service, Office of the Secretary of the Treasury, Office of the General 
Counsel, Office of the Treasurer of the United States, Office of the 
Comptroller of the Currency, Office of International Finance, Financial 
Management Service, Bureau of Engraving and Printing, Bureau of the 
Mint, Bureau of the Public Debt, Federal Law Enforcement Training 
Center, and Private Contractors at IRS Facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Federal Employment Application Forms; (2) Results of National 
Agency Checks (prior reports and records from FBI Investigative Files, 
Fingerprint Files, Office of Personnel Management, Defense Central 
Index of Investigations, House Committee on Internal Security, and 
Coast Guard Intelligence); (3) Employees' Tax Account Histories; (4) 
Results of Employees' Tax Examinations; (5) Employees' Financial 
Statements; (6) A summary report, a narrative report, notes and/or 
written replies resulting from the investigator's inquiries into the 
subject's scholastic record, prior employment, military service, 
references, neighbors, acquaintances or other knowledgeable sources, 
police records and past credit record; (7) Report of action taken by 
management personnel adjudicating any derogatory information developed 
by the investigation; (8) Report of legal action resulting from 
violations of statutes referred for prosecution.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 
10450; Executive Order 11222.

PURPOSE(S):
    This system documents personnel security investigations conducted 
for the purpose of furnishing to proper authorities sufficient 
information concerning a person's character, reputation and loyalty to 
the United States. They also serve as a basis for determining a 
person's suitability for employment or retention in employment and the 
issuance of security clearances.

[[Page 69911]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (4) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (6) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
    Paper records, in folders, maintained in file cabinets, or on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties, and/or by case number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Accessible to Inspection 
Personnel on a need-to-know basis, all of whom have been the subject of 
background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to this system of records, or seeking to 
contest its content, may inquire in accordance with instructions 
appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be 
addressed to the Chief Inspector, Internal Revenue Service, 1111 
Constitution Avenue, NW., Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Employment Application Forms submitted by subjects of 
investigation. Financial information from subjects. Federal, State and 
Local Government Agencies (Police, Court and Vital Statistics records). 
Credit Reporting Agencies. Neighbors (former and present). References. 
Former and present employers and co-workers. Other third party sources. 
Schools. Tax Returns and Examination Results. Information provided by 
the individual under investigation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 60.009

SYSTEM NAME:
    Special Inquiry Investigation Files, Inspection--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees or former employees of the Treasury Department and the 
Internal Revenue Service. Non-employees whose alleged criminal actions 
may affect the integrity of the Internal Revenue Service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    A documented complaint from some source alleging criminal or 
administrative misconduct affecting Internal Revenue Service integrity. 
Reports of integrity reviews and tests for deterrence and detection of 
fraud or corrupt practices and serious control weaknesses. A report of 
investigation to resolve the complaint, or the suspected problem 
detected by integrity reviews and tests including exhibits of IRS or 
public documents reviewed during the investigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 
11222.

PURPOSE(S):
    This system documents the preliminary investigations of complaints 
conducted by Inspection involving allegations against Internal Revenue 
Service employees, and in certain instances, non-Service employees when 
their actions may affect the integrity of the Service. Primarily, this 
type of investigation is conducted to ascertain whether a Conduct case 
is warranted or when a more specific case category is not applicable.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulations; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or

[[Page 69912]]

witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (5) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (6) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, in folders, maintained in file cabinets, and on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties, subject, or other identifier and/or by case number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Accessible to Inspection 
personnel on a need-to-know basis, all of whom have been the subject of 
background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system is exempt and may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Taxpayers (complainants, witnesses, confidential informants), 
Federal, State and local government agencies' personnel and records 
(police, court, property, etc.), newspapers or periodicals, Department 
of the Treasury personnel and records, financial institutions and other 
private business records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 60.010

SYSTEM NAME:
    Tort Investigation Files, Inspection--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office and Regional 
Inspectors' Offices. (See IRS appendix A for addresses.)

Categories of individuals covered by the system:
    Employees of the Department of the Treasury and non-Federal persons 
involved in accidents on property under Department of the Treasury 
jurisdiction or with Department of the Treasury employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Report of investigation including exhibits such as SF-91, 
Operator's Report of Motor Vehicle Accident; SF-91A, Investigation 
Report of Motor Vehicle Accident; SF-92A, Report of Accident Other Than 
Motor Vehicle; SF-94, Statement of Witness; Optional Form 26, Data 
Bearing Upon Scope of Employment of Motor Vehicle Operator. In 
addition, attached as exhibits might be a Police Report of the 
accident; copies of insurance policies of the involved drivers; 
photographs of the scene or vehicles after the accident; Treasury 
Department vehicle maintenance record, medical records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 
11222.

PURPOSE(S):
    This system of records documents formal Federal Tort Claims 
investigations conducted to obtain factual data required to defend the 
Government against claims for property loss or damages, personal injury 
or death caused by the negligence of wrongful act or omission of a 
government employee acting within the scope of his/her employment, or 
aid in the prosecution of Government claims arising from accidents 
involving Service employees or activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used: (1) Disclose pertinent information to 
appropriate Federal, State, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (4) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (6) provide information to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, in folders, maintained in file cabinets, or on 
magnetic media.

RETRIEVABILITY:
    By name of individual to whom it applies, cross-referenced third 
parties, and/or by case number.

SAFEGUARDS:
    Access controls will not be less than those provided for by 
Managers Security Handbook, IRM 1(16)12 and the Automated Information 
System Security Handbook, IRM 2(10)00. Accessible to Inspection 
personnel on a need-to-know

[[Page 69913]]

basis, all of whom have been the subject of background investigations.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with IRM Part X, Inspection, 
Exhibit (10)100-2.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Inspector, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Chief Inspector, 
Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 
20224.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Department of Treasury personnel and records, Federal, State and 
local police agencies, witnesses, subjects involved in the 
investigation, hospitals (medical records), doctors (medical records 
and personal observations), personal observations of the investigator, 
automobile repair facilities, insurance companies, attorneys, Federal, 
State and local driver license records, and Federal and State vehicle 
registration records.

Exemptions claimed for the system:
    None.
TREASURY/IRS 60.011

SYSTEM NAME:
    Internal Security Management Information System (ISMIS)--Treasury/
IRS.

SYSTEM LOCATION:
    Office of the Chief Inspector, National Office, and Regional 
Inspection Offices. (See IRS appendix A for addresses.)

Categories of individuals covered by the system:
    (1) Current and former employees of the Internal Revenue Service, 
other Bureaus and Services within the Department of the Treasury, and 
private contractors at IRS Facilities; (2) taxpayers and non-IRS 
persons whose alleged criminal actions may affect the integrity of the 
Internal Revenue Service; (3) former employees and non-IRS persons who 
apply for enrollment to practice before the IRS under the provisions of 
Circular 230; (4) tax practitioners, attorneys, certified public 
accountants or enrolled persons.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) ISMIS personnel system records contain Internal Security 
employee name, office, start of employment, series/grade, title, 
separation date; (2) ISMIS tracking records contain status information 
on investigations from point of initiation through conclusion; (3) 
ISMIS timekeeping records contain assigned cases and distribution of 
time; (4) ISMIS case tracking records contain background investigations 
and criminal/administrative cases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 
11222.

Purpose(s):
    This system includes records necessary to: (1) Effectively manage 
Internal Security resources and assess the effectiveness of current 
Internal Security programs and to assist in determining budget and 
staff requirements; (2) Provide the technical ability for other 
components of the Service to analyze trends in integrity matters on an 
organizational, geographic and violation basis.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
     Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies, or other public 
authority, responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing a statute, rule, regulation, 
order, or license, where the disclosing agency becomes aware of an 
indication of a violation or potential violation of civil or criminal 
law or regulation; (2) Disclose information to the Department of 
Justice for the purpose of litigating an action or seeking legal 
advice. Disclosure may be made during judicial processes; (3) Disclose 
information to a Federal, State, or local, or other public authority, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's, bureau's, or 
authority's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (4) 
Disclose information in a proceeding before a court, adjudicative body, 
or other administrative body before which the agency is authorized to 
appear when: (a) The Agency, or (b) any employee of the agency in his 
or her official capacity, or (c) any employee of the agency in his or 
her individual capacity where the Department of Justice or the agency 
has agreed to represent the employee; or (d) the United States, when 
the agency determines that litigation is likely to affect the agency, 
is a party to litigation or has an interest in such litigation, and the 
use of such records by the agency is deemed to be relevant and 
necessary to the litigation or administrative proceeding and not 
otherwise privileged; (5) Provide information to a Congressional office 
in response to an inquiry made at the request of the individual to whom 
the record pertains; (6) Provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (7) 
Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; (8) Disclose information to a public or 
professional licensing organization when such information indicates, 
either by itself or in combination with other information, a violation 
or potential violation of professional standards, or reflects on the 
moral, educational, or professional qualifications of an individual who 
is licensed or who is seeking to become licensed.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
     Paper records and magnetic media.

RETRIEVABILITY:
     By name of individual to whom it applies, cross-referenced third 
parties, social security numbers, or case number or employee pseudonym.

SAFEGUARDS:
     Access is limited to authorized Inspection personnel who have a 
direct need to know. Hard copy of data is stored in rooms of limited 
accessibility except to employees. These rooms are locked after 
business hours. Access to magnetic media is controlled by

[[Page 69914]]

computer passwords. Access to specific ISMIS records is further limited 
by computer security programs limiting access to select personnel.

RETENTION AND DISPOSAL:
     Records are periodically updated to reflect changes and are 
retained and archived as long as deemed necessary.

SYSTEM MANAGER(S) AND ADDRESS:
     Assistant Chief Inspector (Internal Security), Internal Revenue 
Service, 1111 Constitution Avenue, NW, Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to them may inquire in accordance with instructions 
appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be 
addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Disclosure Officer, 
Officer of the Chief Inspector, Internal Revenue Service, Room 6116, 
I:IS:I, 1111 Constitution Avenue, NW, Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Department of the Treasury personnel and records, other Federal 
agencies, current and former employees of the Internal Revenue Service, 
taxpayers and non-IRS persons who alleged criminal actions may effect 
the integrity of the Internal Revenue Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), 
(e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 
552a(j)(2).
TREASURY/IRS 70.001

SYSTEM NAME:
    Individual Income Tax Returns, Statistics of Income--Treasury/IRS.

SYSTEM LOCATION:
    Primary--Detroit Computing Center; Secondary--(a) Internal Revenue 
Service, Statistics of Income Branch, National Office; (b) Treasury 
Department, Office of Tax Analysis; (c) Treasury Department, Office of 
Economic Modeling and Computer Applications; (d) Federal Records 
Centers; (e) Congress of the United States, Joint Committee on 
Taxation. (See IRS appendix A for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers selected for an annual statistical sample.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Sources of income, exemptions, deductions, income tax, and tax 
credits, as reported on Forms 1040, 1040A and 1040EZ U.S. Individual 
income tax return. The records are used to prepare and publish annual 
statistics, with respect to the operations of the tax laws and for 
special statistical studies and compilations. The statistics, studies, 
and compilations are designed so as to prevent disclosure of any 
particular taxpayer's identity.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 6108.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Each magnetic tape record is identified by social security number 
and a unique document locator number assigned by the Internal Revenue 
Service. Those with sole proprietorship income, in addition, contain 
employer identification number, if reported by the taxpayer.

SAFEGUARDS:
    Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbook, IRM 1(15)59.1 through IRM 1(15)59.32. Input records are 
disposed of after publication of the statistics, except for input 
records for high income taxpayers for tax years prior to 1967 which are 
disposed of after 40 years. Output records are retained as long as they 
are needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Statistics of Income, Internal Revenue Service, 1111 
Constitution Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Primary: Forms 1040, 1040A, and 1040EZ, U.S. Individual Income Tax 
Returns. Secondary: Form SS-5, Application for a social security 
number.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.001

SYSTEM NAME:
    Chief Counsel Criminal Tax Case Files. Each Regional Counsel Office 
and District Counsel Office maintains one of these systems. The Office 
of the Assistant Chief Counsel (Criminal Tax) maintains one of these 
systems. The information in this notice applies to all 62 offices--
Treasury/IRS.

SYSTEM LOCATION:
    The addresses of the National Office, each Regional Counsel Office 
and each District Counsel Office are listed in the appendix. (See IRS 
appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Taxpayers and related parties against whom tax-related criminal 
recommendations have been made. (2) Taxpayers and related parties on 
whom advice has been requested concerning investigation for tax-related 
offenses. (3) Persons who have filed petitions for the remission or 
mitigation of forfeitures or who are otherwise directly involved as 
parties in forfeiture matters, judicial or administrative.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Internal Control Records. (2) Legal and administrative files 
including investigative reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

[[Page 69915]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than return and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (3) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (5) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (6) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (7) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (8) 
provide information to officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 when relevant and necessary to their duties 
of exclusive representation; (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Records are retrievable by the name of the person to whom they 
apply.

SAFEGUARDS:
    Records are locked up during nonworking hours and during periods 
when the work area is vacant. Access is strictly controlled and limited 
to employees who have a need for such records in the course of their 
work. Background checks are made on employees. All facilities where 
records are stored have access limited to authorized personnel or 
individuals in the company of authorized personnel. Access controls 
will not be less than those provided by the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Legal files are generally retired to the Federal Records Center 
(FRC) one year after they are closed. The FRC will retain ``significant 
case'' files an additional 19 years and dispose of them 20 years after 
they are closed. Other legal files are retained in the FRC 4 years 
after they are transferred to the FRC and disposed of 5 years after 
they are closed. Duplicate National Office monitoring files are 
destroyed immediately upon notification that the field has closed its 
file. National Office unjacketed case files (e.g., appeals for which no 
monitoring files exist: FOIA requests, search warrants, formal 
technical advice and miscellaneous legal opinions) are retained for ten 
years after closing. National Office original centralized grand jury 
files and administrative case files are maintained indefinitely. Files 
transferred from other functions are returned to the source when no 
longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Each Regional Counsel is the system manager of the systems in his 
or her Region. The Assistant Chief Counsel (Criminal Tax) is the system 
manager of the National Office system. The addresses are in the 
appendix. (See IRS appendix A.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the records pertain to a particular individual as the 
records are exempt under 5 U.S.C. 552a(d)(5) and/or 552a(j)(2).

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for the purposes of 
inspection or for contest of content of records as the records are 
exempt under 5 U.S.C. 552a(d)(5) and/or 552a(j)(2).

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Taxpayers and their representatives; Department of Treasury 
personnel; other Federal agencies; State, local, and foreign 
governments; witnesses; informants; parties to disputed matters of fact 
or law; other persons who communicate with the Internal Revenue 
Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.002

SYSTEM NAME:
    Chief Counsel Disclosure Litigation Case Files--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Assistant Chief Counsel (Disclosure Litigation), 
Internal Revenue Service, Office of Chief Counsel, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who communicate with the Service regarding disclosure 
matters or who are involved with a disclosure issue involving the 
Service, or who are the subjects of investigations made by the Internal 
Security Division if their cases are referred to Disclosure Litigation 
for criminal violations of disclosure laws.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Legal Case and Administrative Case Files; (2) Internal Control 
Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or

[[Page 69916]]

regulation; (3) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (4) 
disclose relevant, non-privileged information to a court, magistrate, 
or administrative tribunal, including the presentation of evidence, 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (6) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (7) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (8) provide information to officials of labor 
organizations recognized under 5 U.S.C. Chapter 71 when relevant and 
necessary to their duties of exclusive representation; (9) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Legal case and administrative case files: Paper records. Internal 
control records: Paper records and magnetic media.

RETRIEVABILITY:
    Records are retrievable by the name of the person to whom they 
apply, cross-referenced third parties, issues, attorneys assigned, and 
by case number.

SAFEGUARDS:
    A background investigation is made on personnel. Offices are 
located in a security area. Access to keys to these offices is 
restricted. All facilities where records are stored have access limited 
to authorized personnel or individuals in the company of authorized 
personnel. Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Legal files are generally retired to the Federal Records Center 
(FRC) 1 year after they are closed. ``Significant case'' files are 
retained an additional 29 years and disposed of 30 years after they are 
closed. Other legal files are retained in the FRC 5 years after they 
are transferred to the FRC and disposed of 6 years after they are 
closed. Other records are retained in the Division for the same time 
periods as described above.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Chief Counsel (Disclosure Litigation), Internal Revenue 
Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., 
Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system may not be accessed for purposes of determining if the 
records pertain to a particular individual as the records are exempt 
under 5 U.S.C. 552a (d)(5) and/or (k)(2).

RECORD ACCESS PROCEDURES:
    This system may not be accessed for purpose of inspection or for 
contest of content of records as the records are exempt under 5 U.S.C. 
552a (d)(5) and/or (k)(2).

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Persons who communicate with the agency regarding disclosure 
matters; Department of Treasury employees; State, local, and foreign 
governments; other Federal agencies; witnesses; informants; parties to 
disputed matters of fact or law.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.003

SYSTEM NAME:
    Chief Counsel General Administrative Systems. Each of the 7 
Regional Counsel Offices and 54 District Counsel Offices, each of the 
10 functions in the National Office, the Office of the Chief Counsel, 
and the Office of the Deputy Chief Counsel, the Offices of the 
Associate Chief Counsels (Enforcement Litigation), (International), 
(Domestic), (Finance and Management), and (Employee Benefits and Exempt 
Organizations) maintain a General Administrative System. This notice 
applies to all 78 of these offices.--Treasury/IRS.

SYSTEM LOCATION:
    The location of these systems are listed in the appendix. (See IRS 
appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Past, present and prospective employees of the Office of Chief 
Counsel. (2) Tax Court Witnesses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Employee Performance Folders and employee records other than 
Official Personnel Files of the Office of Personnel Management and the 
Merit Systems Protection Board. (2) Time cards and attendance rosters. 
(3) Financial records such as travel expenses, Notary Public expenses, 
moving expenses, expenses of Tax Court witnesses and miscellaneous 
expenses. (4) Employee recruiting records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice; (2) disclose information to the Office of Personnel Management 
and the Merit Systems Protection Board for appropriate Personnel 
actions; (3) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulations; (4) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (5) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law

[[Page 69917]]

proceedings; (6) disclose information to foreign governments in 
accordance with formal or informal international agreements; (7) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (8) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (9) provide information to officials 
of labor organizations recognized under 5 U.S.C. Chapter 71 when 
relevant and necessary to their duties of exclusive representation; 
(10) provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Records are generally retrievable by the name of the person to whom 
they apply.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel or individuals in the company of authorized personnel. Access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Records are updated 
periodically to reflect changes and maintained as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Each Regional Counsel is the system manager of the systems in his 
or her Region. Each Assistant Chief Counsel is the system manager of 
the system in his or her function. The Chief Counsel, the Deputy Chief 
Counsel and the Associate Chief Counsels (Enforcement Litigation), 
(Domestic), (International), (Finance and Management), and (Employee 
Benefits and Exempt Organizations) are the system managers of the 
system in each of their Offices. (See IRS appendix A for addresses.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Regional Counsel of 
the Region in which the records are located or the Assistant Chief 
Counsel (Disclosure Litigation) in the case of records in the National 
Office. The addresses are listed in the appendix. Information leading 
to the identity of a confidential source is exempt pursuant to 5 U.S.C. 
552a(k)(5).

CONTESTING RECORD PROCEDURES:
    See ``RECORD ACCESS PROCEDURES'' above.

RECORD SOURCE CATEGORIES:
    Employees, Department of Treasury personnel; Tax Court witnesses; 
Office of Personnel Management and Merit Systems Protection Board; 
other Federal agencies; State, local, and foreign governments; 
references; former employers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.004

SYSTEM NAME:
    Chief Counsel General Legal Services Case Files. Each of the seven 
Regional Counsel Offices and the National Office maintain a General 
Legal Services Case File System. The information in this notice applies 
to all eight of the offices--Treasury/IRS.

SYSTEM LOCATION:
    The addresses of the National Office and each Regional Counsel 
Office are listed in the appendix. (See IRS appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons involved in litigation, actions, investigations or cases 
falling within the jurisdiction of the General Legal Services function 
including persons (1) who are parties in personnel matters, as well as 
discrimination and labor management relations matters, of the Internal 
Revenue Service, Chief Counsel's Office or, in some instances, other 
agencies in the Treasury Department; (2) who are parties in 
practitioner actions under the jurisdiction of the Director of Practice 
or the Joint Board of Actuaries; (3) who are parties in procurement 
matters and under the Federal Claims Collection Act (as amended by the 
Debt Collection Act); (4) who are parties in litigation or 
administrative claims involving alleged violations of the United States 
Constitution, the Federal Tort Claims Act, the Military Personnel and 
Civilian Employee Compensation Act, relief of accountable officers for 
loss of Government funds, claims or suits for rewards, acts of officers 
or employees acting within the scope of their employment, or official 
acts of officers or employees not directly relating to Federal tax 
issues but relating to the Internal Revenue Service; (5) who are 
parties in miscellaneous matters referred to the General Legal Service; 
(6) who are the subjects of investigations made by the Internal 
Security Division if the case is referred to General Legal Services (7) 
who are officials of the Internal Revenue Service and Chief Counsel's 
Office required to file a Financial Disclosure Statement under the 
Ethics in Government Act of 1978; (8) who have corresponded regarding a 
matter under consideration within General Legal Services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Legal case and administrative case files. (2) Internal control 
cards. (3) Correspondence files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purposes of litigating an action or seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing, or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulations; (3) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other

[[Page 69918]]

relevant enforcement information or other pertinent information, which 
has requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (6) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (7) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (8) provide information to officials of labor 
organizations recognized under 5 U.S.C. Chapter 71 when relevant and 
necessary to their duties of exclusive representation; (9) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (10) provide information to the Director of Practice and 
Joint Board of Actuaries in practitioner disciplinary matters; (11) 
provide information to the Office of Personnel Management in personnel, 
discrimination and labor management matters; (12) provide information 
to arbitrators, the Federal Labor Relations Authority, including the 
Office of the General Counsel of that authority, the Federal Service 
Impasses Board and the Federal Mediation and Conciliation Service in 
labor management matters; (13) provide information to the Merit Systems 
Protection Board, including its Special Counsel, in Personnel, 
Discrimination, and Labor Management matters; (14) provide information 
to the Equal Employment Opportunity Commission in Personnel, 
Discrimination, and Labor Management matters; (15) provide information 
to the General Services Administration in property management matters; 
(16) provide information to the Administrative Assistant of the 
Executive Resources Board as to Financial Disclosure Statements, who 
makes the statements available to the public as required by law; (17) 
provide information to other federal agencies for the purpose of 
effectuating inter-agency salary offset or inter-agency administrative 
offset; (18) provide information to the Office of Government Ethics in 
conflict of interest, conduct, financial statement reporting, and other 
ethical matters.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt 
information concerning a claim against an individual may be made from 
this system to consumer reporting agencies as defined in the Fair 
Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims 
Collection Act of 1966, 31 U.S.C. 3701(a)(3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Records are retrievable by the name of the person to whom they 
apply. If more than one person is involved in a given case then it is 
generally retrievable only by the first named person.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel or individuals in the company of authorized personnel. Access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Legal files are generally retired to the Federal Records Center 
(FRC) 1 year after the cases are closed. The FRC will retain 
``significant case'' files an additional 19 years and dispose of them 
20 years after they are closed. Other legal files are retained in the 
FRC 4 years after they are transferred to the center and disposed of 5 
years after they are closed. Other records are retained for the same 
time periods described above.

SYSTEM MANAGER(S) AND ADDRESS:
    Each Regional Counsel is the system manager of the system in his or 
her Region. The Assistant Chief Counsel (General Legal Services) is the 
system manager of the National Office system. The addresses are in the 
appendix. (See IRS appendix A.)

NOTIFICATION PROCEDURE:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual as the records are exempt under 5 U.S.C. 552a(d)(5) and/or 
(k)(2).

RECORD ACCESS PROCEDURES:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records as the records are 
exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2).

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Taxpayers and their representatives; Department of Treasury 
personnel; other Federal agencies; State, local, and foreign 
governments; witnesses; informants; parties to disputed matters of fact 
or law; other persons who communicate with the Internal Revenue 
Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.005

SYSTEM NAME:
    Chief Counsel General Litigation Case Files. Each Regional Counsel 
Office and each District Counsel Office maintains one of these systems. 
The National Office maintains one of these systems. The information in 
this notice applies to all 62 offices--Treasury/IRS.

SYSTEM LOCATION:
    The addresses of the National Office, each Regional Counsel Office 
and each District Counsel Office are listed in the appendix. (See IRS 
appendix A.)

Categories of individuals covered by the system:
    (1) Taxpayers or other individuals involved in matters referred to 
the General Litigation function including: (a) Taxpayers with 
outstanding tax liabilities or with potential outstanding tax 
liabilities; (b) persons from whom information is being sought 
(summons); (c) persons requesting information (disclosure); (d) present 
or former Internal Revenue Service employees who are being or may be 
sued in connection with their duties or who have been called upon to 
testify in private litigation; (e) persons who are or may be liable to 
the United States on non-tax claims; (f) persons who have submitted 
offers in compromise of

[[Page 69919]]

federal taxes. (2) Persons who have corresponded regarding a matter 
under consideration within the General Litigation function.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Legal and Administrative Files. (2) Internal Control Records. 
(3) Offer in Compromise Files. (4) Correspondence Files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Provide information to other Federal 
agencies holding funds of taxpayer for the purpose of collecting a 
liability owed by the taxpayer; (2) disclose information to the 
Department of Justice for the purpose of litigating an action or 
seeking legal advice; (3) provide information to State and local taxing 
authorities for the purpose of enforcing Federal tax laws; (4) provide 
information to Federal, state and local regulatory authorities for 
purposes of collection of Federal taxes; (5) disclose pertinent 
information to appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing, or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulation; (6) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (7) 
disclose relevant, non-privileged information to a court, magistrate, 
or administrative tribunal including the presentation of evidence, 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (8) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (9) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (10) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (11) provide information to officials of labor 
organizations recognized under 5 U.S.C. Chapter 71 when relevant and 
necessary to their duties of exclusive representation; (12) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    All records are retrievable by the name of the persons to whom they 
apply. Some internal control records are retrievable by names of 
taxpayers and related taxpayers, attorneys assigned, subject matter, 
and certain key administrative dates.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel or individuals in the company of authorized personnel. Access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    National Office, Regional, and District counsel legal files are 
generally retired to the Federal Records Center (FRC) one year after 
they are closed. The FRC will retain ``significant case'' files an 
additional 24 years and dispose of them 25 years after the cases are 
closed. Other legal files are retained in the FRC 9 years after they 
are transferred to the Center and disposed of 10 years after they are 
closed. Other records are retained in the Division for the same time 
periods described above. Files transferred from other functions are 
returned to the source when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Each Regional Counsel is the system manager of the systems in his 
or her Region. The Assistant Chief Counsel (General Litigation) is the 
system manager of the National Office system. The addresses are in the 
appendix. (See IRS appendix A.)

NOTIFICATION PROCEDURE:
    Most of the records in this system may not be accessed for purposes 
of determining if the records pertain to a particular individual as the 
records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2).

RECORD ACCESS PROCEDURES:
    This system may not be accessed for purposes of inspection or for 
contest of content of records as the records are exempt under 5 U.S.C. 
552a (d)(5) and/or (k)(2).

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Taxpayers and their representatives; Department of Treasury 
personnel; other Federal agencies; State, local, and foreign 
governments; witnesses; informants; parties to disputed matters of fact 
or law; other persons who communicate with the Internal Revenue 
Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.007

SYSTEM NAME:
    Chief Counsel Legislation and Regulations Division, Employee Plans 
and Exempt Organizations Division, and Associate Chief Counsel 
(Technical and International) Correspondence and Private Bill Files--
Treasury/IRS.

SYSTEM LOCATION:
    Legislation and Regulations Division, Internal Revenue Service, 
Office of Chief Counsel, 1111 Constitution Avenue, Washington, DC 
20224; Employee Plans and Exempt Organizations Division and Associate 
Chief Counsel (Technical and International), same address.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Persons who have corresponded to the Service, the Department of 
the Treasury, the White House or Members of Congress regarding a matter 
in which the Legislation and Regulations Division or the Employee Plans 
and Exempt Organizations Division was asked to draft a reply; (2) 
Persons on whose behalf private relief bills were introduced in 
Congress involving tax related matters.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Correspondence Files; (2) Private Relief Bill Legal Files; (3) 
Internal Control Records.

[[Page 69920]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301 and 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. These records and information in these 
records may be used to: (1) Disclose information to the Department of 
Justice for the purpose of litigating an action or seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing, or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation; (3) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a subpoena, or in connection with criminal law proceedings; 
(5) disclose information to foreign governments in accordance with 
formal or informal international agreements; (6) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (7) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (8) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (9) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (10) provide information to 
the agency or individual who directed correspondence to the Legislation 
and Regulations Division for the Division to draft a response.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Correspondence files are retrievable by the name of the individual 
who initiated the correspondence. Private Relief Bill files are 
retrievable by the H.R. or S. number for each Congress.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel or individuals in the company of authorized personnel. Access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Correspondence files are generally disposed of after 3 years. 
Private Relief Bill files are periodically updated to reflect changes 
and are maintained as long as needed. Internal control records are 
generally disposed of after 2 years or when no longer useful. Auth: IRM 
1(15)59.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Legislation and Regulations Division, Internal Revenue 
Service, Office of Chief Counsel, 1111 Constitution Avenue, Washington, 
DC 20224; Director, Employee Plans and Exempt Organization Division, 
same address. With respect to international issues, the Associate Chief 
Counsel (Technical and International) is the system manager.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if the system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the Director of the Disclosure 
Litigation Division. The address is listed in the appendix. (See IRS 
appendix A.)

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in the system of 
records or seeking to contest its content, may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the Director of the Disclosure 
Litigation Division. The address is listed in the appendix. (See IRS 
appendix A.)

CONTESTING RECORD PROCEDURES:
    See Access above.

RECORD SOURCE CATEGORIES:
    Persons who initiate correspondence referred to the Legislation and 
Regulations Division; Congressional documents; taxpayers and their 
representatives; Department of Treasury personnel; other Federal 
agencies; state, local, and foreign governments; witnesses; informants.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY IRS 90.009

SYSTEM NAME:
    Chief Counsel Field Services Case Files. Each Regional Counsel 
Office and each District Counsel Office maintains one of these systems. 
The National Office maintains one of these systems. The information in 
this notice applies to all 62 offices--Treasury/IRS.

SYSTEM LOCATION:
    The addresses of the National Office, each Regional Counsel Office, 
and each District Counsel Office is listed in the appendix. (See IRS 
appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Taxpayers who have filed petitions with the Tax Court or suits 
for refunds of Federal taxes. (2) Taxpayers upon whom the issuance of a 
statutory notice is or was contemplated whose case has been referred to 
the Tax Litigation function. (3) Taxpayers who are the subject of 
formal or informal advisory opinions during the investigative stage of 
the case or while under administrative processing. (4) Persons who have 
corresponded regarding a matter under consideration within the Tax 
Litigation function.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Legal Case and Administrative Case Files. (2) Internal Control 
Records. (3) Correspondence Files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies

[[Page 69921]]

responsible for investigating or prosecuting the violations of, or for 
enforcing, or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulations; (3) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (4) 
disclose relevant, non-privileged information to a court, magistrate, 
or administrative tribunal including the presentation of evidence, 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (6) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (7) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2, 
which relate to an agency's functions relating to civil and criminal 
proceedings; (8) provide information to officials of labor 
organizations recognized under 5 U.S.C. Chapter 71 when relevant and 
necessary to their duties of exclusive representation; (9) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Records are retrievable by the name of the person to whom they 
apply.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel or individuals in the company of authorized personnel. Access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Legal files are generally retired to the Federal Records Center 
(FRC) one year after they are closed. The FRC will retain ``significant 
case'' files an additional 29 years and dispose of them 30 years after 
they are closed. Other legal files are retained in the FRC 9 years 
after they are transferred to the Center and disposed of 10 years after 
they are closed. Other records are periodically updated to reflect 
changes and maintained as long as needed. Files transferred from other 
functions are returned to the source when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Each Regional Counsel is the system manager of the systems in his 
or her Region. The Assistant Chief Counsel (Field Services) is the 
system manager of the National Office system. The addresses are in the 
appendix. (See IRS appendix A.)

NOTIFICATION PROCEDURE:
    This system may not be accessed for purposes of determining if the 
records pertain to a particular individual as the records are exempt 
under 5 U.S.C. 552a(d)(5) and/or (k)(2).

RECORD ACCESS PROCEDURES:
    This system may not be accessed for purposes of inspection or for 
contest of content of records as the records are exempt under 5 U.S.C. 
552a(d)(5) and/or (k)(2).

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Taxpayers and their representatives; Department of Treasury 
personnel; other Federal agencies; State, local, and foreign 
governments; witnesses; informants; parties to disputed matters of fact 
or law; other persons who communicate with the Internal Revenue 
Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.010

SYSTEM NAME:
    Digest Room Files Containing Briefs, Legal Opinions, and Digests of 
Documents Generated Internally or by the Department of Justice Relating 
to the Administration of the Revenue Laws--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Associate Chief Counsel (Finance and Management), 
Internal Revenue Service, Office of Chief Counsel, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Taxpayers who have sought Internal Revenue Service rulings and/or 
legal opinions on tax problems and those whose cases are being or have 
been adjudicated.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Internal Control Records; (2) Briefs; (3) Legal Opinions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to Justice 
Department personnel for research purposes; (2) disclose pertinent 
information to appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing, or implementing, a statute, rule, regulation, order, or 
license, where the disclosing agency becomes aware of an indication of 
a violation or potential violation of civil or criminal law or 
regulations; (3) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (4) 
disclose relevant, non-privileged information to a court, magistrate, 
or administrative tribunal including the presentation of evidence, 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (6) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (7) provide information to 
the news media in accordance with guidelines

[[Page 69922]]

contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (8) provide information to officials 
of labor organizations recognized under 5 U.S.C. Chapter 71 when 
relevant and necessary to their duties of exclusive representation; (9) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Records are retrievable by the name of the person to whom they 
apply.

SAFEGUARDS:
    Records are kept in a secured area. Access is limited to authorized 
personnel. Users of the system must show IRS identification and sign a 
register each time the room is used. Background checks are made on 
employees. Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Briefs, legal opinions, and digests are retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Chief Counsel, (Finance and Management), Internal Revenue 
Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., 
Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system may not be accessed for purposes of determining if the 
records pertain to a particular individual as the records are exempt 
under 5 U.S.C. 552a(d)(5) and/or (k)(2).

RECORD ACCESS PROCEDURES:
    This system may not be accessed for purposes of inspection or for 
contest of content of records as the records are exempt under 5 U.S.C. 
552a(d)(5) and/or (k)(2).

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Department of Treasury personnel; Department of Justice personnel; 
taxpayers and their representatives; other Federal agencies; witnesses; 
informants; State, local, and foreign governments; parties to disputed 
matters of fact and law; other persons who communicate with the 
Internal Revenue Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.011

SYSTEM NAME:
    Attorney Recruiting Files--Treasury/IRS.

SYSTEM LOCATION:
    Office of the Associate Chief Counsel (Finance and Management), 
Internal Revenue Service, Office of Chief Counsel, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who have applied for attorney positions with the Office of 
Chief Counsel, both National Office and field.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Attorney Files and lists of eligible applicants; Internal Control 
Records.

Authority for maintenance of the system:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulations; (3) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (5) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (6) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (7) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (8) 
provide information to officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 when relevant and necessary to their duties 
of exclusive representation; (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (10) provide information to 
the Office of Personnel Management and Merit System Protection Board 
for appropriate personnel actions.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Applicant files and internal control records: paper records and 
magnetic media.

RETRIEVABILITY:
    Records are retrievable by the name of the person to whom they 
apply.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel or individuals in the company of authorized personnel. Access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    The attorney applicant files and other records are periodically 
updated to reflect changes and maintained as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Chief Counsel (Finance and Management), Internal Revenue 
Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., 
Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record

[[Page 69923]]

pertaining to themselves may inquire in accordance with instructions 
appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be 
addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Assistant Chief 
Counsel (Disclosure Litigation), Internal Revenue Service, 1111 
Constitution Avenue, NW., Washington, DC 20224. Information leading to 
the identity of a confidential source is exempt pursuant to 5 U.S.C. 
552a(k)(5).

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Applicants, Department of Treasury Personnel; Office of Personnel 
Management; other Federal agencies; State, local, and foreign 
governments; references, former employers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.013

SYSTEM NAME:
    Legal Case Files of the Chief Counsel, Deputy Chief Counsel and 
Associate Chief Counsels (Litigation), (Domestic), (International), and 
(Employee Benefits and Exempt Organizations)--Treasury/IRS.

SYSTEM LOCATION:
    Office of Chief Counsel, Internal Revenue Service, 1111 
Constitution Avenue, NW., Washington, DC 20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons whose cases at one time involved important issues or 
unusual circumstances which were brought to the attention of the above 
persons (or their predecessors).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Legal case files which include internal control records of such 
case files of both the persons currently holding the above positions 
and those who previously held such positions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice for the purpose of litigating an action or seeking legal 
advice; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing, or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulations; (3) disclose 
information to a Federal, State, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) disclose relevant, non-privileged 
information to a court, magistrate, or administrative tribunal, 
including the presentation of evidence, disclosures to opposing counsel 
or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings; (5) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (6) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (7) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (8) 
provide information to officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 when relevant and necessary to their duties 
of exclusive representation; (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Records pertaining to individuals are retrievable by the name of 
the person to whom they apply.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel or individuals in the company of authorized personnel. Access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are periodically updated to reflect changes and maintained 
as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Counsel, Deputy Chief Counsel, or the Associate Chief 
Counsels, respectively, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    This system may not be accessed for purposes of determining if the 
records pertain to a particular individual as the records are exempt 
under 5 U.S.C. 552a(d)(5) and/or (k)(2).

RECORD ACCESS PROCEDURES:
    This system may not be accessed for purposes of inspection or for 
contest of content of records as the records are exempt under 5 U.S.C. 
552a(d)(5) and/or (k)(2).

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Taxpayers and their representatives; Department of Treasury 
personnel; other Federal agencies; State, local, and foreign 
governments; other persons who communicate with the Internal Revenue 
Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.015

SYSTEM NAME:
    Reference Records of the Library in the Office of Chief Counsel--
Treasury/IRS.

SYSTEM LOCATION:
    Office of the Associate Chief Counsel (Finance and Management), 
Internal

[[Page 69924]]

Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, 
NW., Washington, DC 20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Taxpayers who have sought Congressional tax relief by means of 
a Private Bill. (2) IRS employees who charge out books.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Numerical and alphabetical listing of Private Relief Bill and 
files related to the Bill. (2) Charge cards and inter-library loan 
forms.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing, or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose relevant, non-privileged information to a court, magistrate, 
or administrative tribunal, including the presentation of evidence, 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (3) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (4) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (5) provide information to officials of labor 
organizations recognized under 5 U.S.C. Chapter 71 when relevant and 
necessary to their duties of exclusive representation; (6) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Records are retrievable by the name of the individual to whom they 
pertain and Private Bill material can also be retrieved by H.R. or S. 
number.

SAFEGUARDS:
    Although access is limited to authorized individuals, this material 
would be available to any person through a Freedom of Information Act 
request. Access controls will not be less than those provided by the 
Automated Information System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Records are regularly 
updated. If the library materials to which the references pertain are 
no longer in the library collection, the reference cards are destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Chief Counsel (Finance and Management), Internal Revenue 
Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., 
Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if this system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR Part 1, subpart C. 
appendix B. Inquiries should be addressed to Assistant Chief Counsel 
(Disclosure Litigation), Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Material to which reference information pertains.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 90.016

SYSTEM NAME:
    Counsel Automated Tracking System (CATS) Records--Treasury/IRS.

SYSTEM LOCATION:
    Computer Records: Detroit Computing Center, 1300 John C. Lodge 
Drive, Detroit, Michigan 48226.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Taxpayers who initiated suits for refund in district courts or 
the Claims Court. (2) Taxpayers who have filed petitions with the 
United States Tax Court. (3) Taxpayers who have requested rulings from 
the Service in those cases in which the request has been referred to 
the Office of Chief Counsel for a legal opinion. (4) Taxpayers who have 
been involved in litigation concerning the collection of taxes. (5) 
Taxpayers whose cases were the subject of technical advice.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Skeletal legal files and Indexes (including taxpayer name; uniform 
issue list number; key dates; subject matter; name of attorney and 
office handling the case; and miscellaneous remarks.)

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 26 U.S.C. 7801.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Ddisclose information to the Department 
of Justice for the purpose of litigating an action, seeking legal 
advice, or for research purposes; (2) disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing, or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (3) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (4) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings; (5) disclose information 
to foreign governments in accordance with formal or informal 
international

[[Page 69925]]

agreements; (6) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (7) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (8) 
provide information to officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 when relevant and necessary to their duties 
of exclusive representation; (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Skeletal legal files and indexes are stored on magnetic media. 
Input documents are on paper. The CATS system also allows access by 
interactive terminal.

RETRIEVABILITY:
    Records are retrievable by legal jacket number, the name of the 
person to whom they apply, and by name of the attorney to whom the 
cases are assigned.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel or individuals in the company of authorized personnel. 
Passwords are required in the Counsel Automated Tracking System to 
access system information. Access controls will not be less than those 
provided by the Automated Information System Security Handbook, IRM 
2(10)00.

RETENTION AND DISPOSAL:
    Records are maintained in accordance with Records Disposition 
Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Magnetic media will be 
periodically updated to reflect changes and maintained as long as 
needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Chief Counsel (Finance and Management), Internal Revenue 
Service, 1111 Constitution Avenue, NW., Washington, DC 20224.

NOTIFICATION PROCEDURE:
    Most of the records in this system may not be accessed for purposes 
of determining if the records pertain to a particular individual as the 
records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). An 
individual who wishes to determine whether the system contains any 
records pertaining to himself which are not exempt may address 
inquiries to the Assistant Chief Counsel (Disclosure Litigation), 1111 
Constitution Avenue, NW., Washington, DC 20224.

RECORD ACCESS PROCEDURES:
    Most of the records in this system may not be accessed for purposes 
of inspection or for contest of content of records as the records are 
exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). Individuals seeking 
access to any record which is not exempt, or seeking to contest its 
content, may inquire in accordance with instructions appearing at 31 
CFR part 1, subpart C, appendix B. Inquiries should be addressed to the 
Assistant Chief Counsel (Disclosure Litigation) whose address is listed 
above. Taxpayers seeking to adjust records which affect the 
determination of a tax assessment or the balance due, should utilize 
existing procedures for doing so, as substantive tax matters are not 
subject to the amendment provisions of the Privacy Act.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    Taxpayers and their representatives; Department of Treasury 
personnel; other Federal agencies, State, local, and foreign 
governments; witnesses; informants; parties to disputed matters of fact 
or law; other persons who communicate with the Internal Revenue 
Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system has been designated as exempt from certain provisions 
of the Privacy Act.
TREASURY/IRS 90.017

SYSTEM NAME:
    Correspondence Control and Records, Associate Chief Counsel 
(Technical and International)--Treasury/IRS.

SYSTEM LOCATION:
    National Office (See IRS appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual subjects of letter rulings, technical advice, memorandum 
and other correspondence from the Office of the Associate Chief Counsel 
(Technical and International).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Cards, disks and tapes containing taxpayer names, date of 
correspondence, issue, and related information, including in some cases 
the conclusions reached, and related letter ruling, technical advice, 
memorandum and other correspondence files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 26 U.S.C. 7801, 7802, 7602, 7805(a).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. These records and information in these 
records may be used to: (1) Disclose information to the Department of 
Justice in connection with actual or potential criminal prosecution or 
civil litigation, and in connection with requests for legal advice; (2) 
disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosure to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (6) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (7) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (8) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (9) provide information to third parties during 
the course of an investigation to the extent

[[Page 69926]]

necessary to obtain information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, magnetic media, and tapes.

RETRIEVABILITY:
    Indexed by name and control number.

SAFEGUARDS:
    Safeguards will not be less than those provided by the Physical and 
Document Security Handbook, IRM 1(16)41, and the Automated Information 
System Security Handbook, IRM 2(10)00.

RETENTION AND DISPOSAL:
    Cards, disks and tapes are periodically updated and maintained as 
long as needed. Related files are destroyed or retired over varying 
numbers of years as specified in the Records Control Schedule, IRM 
1(15)59.1(10).

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Chief Counsel (Technical and International), National 
Office. (See IRS appendix A.)

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if the system of records contains 
a record pertaining to themselves may inquire in accordance with 
instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the Associate Chief Counsel (Technical 
and International), National Office. (See IRS appendix A.)

RECORD ACCESS PROCEDURES:
    Individuals seeking access to any record contained in the system of 
records or seeking to contest its content, may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed to the Associate Chief Counsel (Technical 
and International), National Office. (See IRS appendix A.)

CONTESTING RECORD PROCEDURES:
    26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

RECORD SOURCE CATEGORIES:
    Individual subjects of letter rulings, technical advice 
memorandums, and other correspondence, field office personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/IRS 90.018

SYSTEM NAME:
     Expert Witness Library--Treasury/IRS.

SYSTEM LOCATION:
     Office of the Assistant Chief Counsel (Field Services), Office of 
the Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, 
NW., Washington, DC 20224.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
     Potential expert witnesses for tax litigation in a variety of 
areas of expertise.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Names, addresses, and phone numbers of expert witnesses who have 
been used either by IRS or taxpayers in litigation. The library also 
contains evaluations of the performance of each expert, copies of 
transcripts where experts have testified and copies of the experts' 
reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 301; 26 U.S.C. 7602, 7801, 7802, and 7805(a).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
     Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to: (1) Disclose information to the Department 
of Justice in connection with requests for legal advice; (2) disclose 
information to a Federal, state, or local agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of or retention of a security clearance, 
license, contract, grant, or other benefit; (3) disclose relevant, non-
privileged information to a court, magistrate, or administrative 
tribunal, including the presentation of evidence, disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena where 
relevant or potentially relevant to the proceeding; (4) provide 
information to a Congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:


STORAGE:
    Paper records and magnetic media.

RETRIEVABILITY:
    Indexed by name and subject matter expertise.

SAFEGUARDS:
    Access is limited to employees who have a need for such records in 
the course of their work. Furthermore, access to the paper files is 
controlled by a designated attorney in the Tax Shelter Branch. Access 
to the expert witness library indices on magnetic media are controlled 
by the Tax Shelter Branch. The Tax Shelter Branch is locked during 
nonworking hours. All facilities where records are stored have access 
limited to authorized personnel or individuals in the company of 
authorized personnel. Background checks are made on employees. Access 
controls will not be less than those provided by the Automated 
Information System Security Handbook, IRM 2(10)00.

Retention and disposal:
     The records will be periodically updated to reflect changes and 
maintained as long as needed.

System manager(s) and address:
     Assistant Chief Counsel (Field Services), Internal Revenue 
Service, Office of Chief Counsel, 1111 Constitution Avenue, NW, 
Washington, DC 20224.

Notification procedure:
     Individuals seeking to determine if this system of records 
contains a record pertaining to themselves may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart C, appendix B. 
Inquiries should be addressed as in ``Record access procedures'' below.

Record access procedures:
     Individuals seeking access to any record contained in this system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix B. Inquiries should be addressed to the Assistant Chief 
Counsel (Disclosure Litigation), Internal Revenue Service, 1111 
Constitution Avenue, NW., Washington, DC 20224.

Contesting record procedures:
     26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records.

Record source categories:
     Attorneys working for the IRS and expert witnesses themselves.

[[Page 69927]]

Exemptions claimed for the system:
     None.

IRS APPENDIX A

    This appendix contains the addresses of Treasury/IRS system 
locations along with the title of the principal system manager(s) at 
each location. Other system managers at these locations are 
individually noted in the text of the system notices. Generally, 
inquiries under Treasury/IRS systems should be addressed to the 
office where the records in question are located. For Regional and 
District Office records, this would be the office with jurisdiction 
over the area where the individual resides. For Internal Revenue 
Service Center records, this would be the service center where the 
individual files Federal income tax returns.

NATIONAL OFFICE INTERNAL REVENUE SERVICE

National Director, Equal Employment Opportunity and Diversity
National Director, Communications
Assistant Commissioner (Collection)
Chief Information Officer
    Assistant Commissioner (Employee Plans and Exempt Organizations)
National Director, Strategic Planning and Research
National Director, Compliance and Research
Chief Financial Officer
Chief, National Management and Administration
Chief Taxpayer Service
    Assistant Commissioner (Criminal Investigation)
    Assistant Commissioner (Examination)
    Assistant Commissioner (International)
    Assistant Commissioner (Procurement)
    Chief Inspector
Director, Office of Disclosure

    The address for all of the above systems managers with the 
exception of the Assistant Commissioner (International), noted 
below, is as follows:

1111 Constitution Avenue, NW., Washington, DC 20224
Assistant Commissioner (International), 950 L`Enfant Plaza, SW., 
Fourth Floor, Washington, DC 20024

ADDRESSES OF THE DETROIT COMPUTING CENTER, MARTINSBURG COMPUTING 
CENTER, AND THE AUSTIN SERVICE CENTER

Director, Detroit Computing Center, 1300 John C. Lodge Drive, 
Detroit, Michigan 48226.
Director, Martinsburg Computing Center, P.O. Box 1208, Martinsburg, 
West Virginia 25401.
Director, Austin Service Center, Stop 7000 AUSC, 3651 Interregional 
Hwy 35, Austin, Texas 78741.

ADDRESSES OF REGIONAL OFFICES, DISTRICT OFFICES, AND INTERNAL REVENUE 
SERVICE CENTERS

Regional Offices

Midstates Region (Dallas): Regional Commissioner, Internal Revenue 
Service 4050 Alpha Road, Dallas, Texas 75244-4203
Northeast Region (Manhattan): Regional Commissioner, Internal 
Revenue Service, 90 Church, Street, New York, New York, 10007
Southeast Region (Atlanta): Regional Commissioner, Internal Revenue 
Service, P.O. Box 926, Stop 100-R, Atlanta, Georgia 30370
Western Region (San Francisco); Regional Commissioner, Internal 
Revenue Service, Room 511, 1650 Mission Street, San Francisco, 
California 95113
    District Director, Internal Revenue Service, P.O. Box 1818, 
Cincinnati, Ohio 45201
    District Director, Internal Revenue Service, P.O. Box 99181, 
Cleveland, Ohio 44199
    District Director, Internal Revenue Service, P.O. Box 330500, 
Stop #1, Detroit, Michigan 48232-6500
    District Director, Internal Revenue Service, P.O. Box 44687, 
Stop 10, Indianapolis, Indiana 46244
    District Director, Internal Revenue Service, P.O. Box 1735, Stop 
100, Louisville, Kentucky 40201
    District Director, Internal Revenue Service, 425 Juliana Street, 
Parkersburg, West Virginia 26101
    Director, Internal Revenue Service Center, 201 W. Second 
Street., Covington, Kentucky 41019
    District Director, Internal Revenue Service, George Fallon 
Building, 31 Hopkins Plaza, Baltimore, Maryland 21201
    District Director, Internal Revenue Service, P.O. Box 939, 
Newark, New Jersey 07101
    District Director, Internal Revenue Service, W.J. Green Federal 
Building, 600 Arch Street, Philadelphia, Pennsylvania 19106
    District Director, Internal Revenue Service, 1000 Liberty 
Avenue, Room 1139, Pittsburgh, Pennsylvania 15222
    District Director, Internal Revenue Service, 400 North Eighth 
Street, Richmond, Virginia 23240
    District Director, Internal Revenue Service, 409 Silverside 
Road, Wilmington, Delaware 19809
    Director, Internal Revenue Service Center, 11601 Roosevelt 
Boulevard, Philadelphia, Pennsylvania 19154
    District Director, Internal Revenue Service, Federal Building, 
115 Fourth Avenue, SE., Aberdeen, South Dakota 57401
    District Director, Internal Revenue Service, 230 South Dearborn 
Street, Room 2890, Chicago, Illinois 60604
    District Director, Internal Revenue Service, Federal Building, 
210 Walnut Street, Des Moines, Iowa 50309
    District Director, Internal Revenue Service, Federal Building 
and Post Office, 657 Second Avenue, North Fargo, North Dakota 58102
    District Director, Internal Revenue Service, Federal Building, 
Second Floor, 301 South Park Avenue, Helena, Montana 59626-0016
    District Director, Internal Revenue Service, Federal Building 
and Court House, 310 West Wisconsin Avenue, Milwaukee, Wisconsin 
53203
    District Director, Internal Revenue Service, Federal Office 
Building, 106 South Fifteenth Street, Omaha, Nebraska 68102
    District Director, Internal Revenue Service, 1222 Spruce Street, 
St. Louis, Missouri 63101
    District Director, Internal Revenue Service, Federal Building 
and Court House, 316 North Robert Street, St. Paul, Minnesota 55101
    District Director, Internal Revenue Service, 320 West Washington 
Street, Springfield, Illinois 62701
    Director, Internal Revenue Service Center, P.O. Box 24551, 
Kansas City, Missouri 64131
    District Director, Internal Revenue Service, John F. Kennedy 
Federal Building, Government Center, Boston, Massachusetts 02203
    District Director, Internal Revenue Service, 68 Sewall Street, 
Augusta, Maine 04330
    District Director, Internal Revenue Service, Leo W. O'Brien 
Federal Building, Clinton Avenue and North Pearl Street, Albany, New 
York 12207
    District Director, Internal Revenue Service, 120 Church Street, 
New York, New York 10007
    District Director, Internal Revenue Service, 35 Tillary Street, 
Brooklyn, New York 11201
    District Director, Internal Revenue Service, 111 West Huron 
Street, Buffalo, New York 14202
    District Director, Internal Revenue Service, Courthouse Plaza, 
119 Main Street, Burlington, Vermont 05401
    District Director, Internal Revenue Service, William R. Cotter 
Federal Building, Stop 204, 135 High Street, Hartford, Connecticut 
06103
    District Director, Internal Revenue Service, Federal Building, 
80 Daniel Street, Portsmouth, New Hampshire 03801
    District Director, Internal Revenue Service, 380 Westminster 
Mall, Providence, Rhode Island 02903
    Director, Internal Revenue Service, Stop 100, 310 Lowell Street, 
Andover, Massachusetts 05501
    Director, Internal Revenue Service Center, Stop 100, 1040 
Waverly Avenue, Holtsville, New York 11799
    District Director, Internal Revenue Service, 401 West Peachtree 
Street, NW. Atlanta, Georgia 30365
    District Director, Internal Revenue Service, 500 Twenty-second 
Street South, Birmingham, Alabama, 35233
    District Director, Internal Revenue Service, 1835 Assembly 
Street, Columbia, South Carolina 29201
    District Director, Internal Revenue Service, 320 Federal Place, 
Greensboro, North Carolina 27401
    District Director, Internal Revenue Service, Suite 504, 100 W. 
Capitol Street, Suite 504, Jackson, Mississippi 39269
    District Director, Internal Revenue Service, Federal Office 
Building, 400 West Bay Street, Jacksonville, Florida 32202
    District Director, Internal Revenue Service, 801 Broadway, 
Nashville, Tennessee 37203
    District Director, Internal Revenue Service, (Stop 6) 700 West 
Capitol, Little Rock, Arkansas 72201
    District Director, Internal Revenue Service, (Stop 6) 501 
Magazine Street, New Orleans, Louisiana 70130

[[Page 69928]]

    District Director, Internal Revenue Service, One University 
Drive, Building B, Ft. Lauderdale, Florida 33324
    Director, Internal Revenue Service Center, 4800 Buford Highway, 
Chamblee, Georgia 30341
    Director, Internal Revenue Service Center, P.O. Box 30309, 
Airport Mail Facility, Memphis, Tennessee 38130
    District Director, Internal Revenue Service, 5338 Montgomery NE, 
3rd Floor, Albuquerque, New Mexico 87109
    District Director, Internal Revenue Service, Stop 100D AUS, 300 
East Eighth Street, Austin, Texas 78701
    District Director, Internal Revenue Service, 1919 Smith Street, 
Houston, Texas 77002
    District Director, Internal Revenue Service, 308 West Twenty-
first Street, Cheyenne, Wyoming 82001
    District Director, Internal Revenue Service, Stop 1000 DAL, 1100 
Commerce Street, Dallas, Texas 75242
    District Director, Internal Revenue Service, 600 Seventeenth 
Street, Stop 1000 DEN, Denver, Colorado 80202-2490
    District Director, Internal Revenue Service, 210 East Earll 
Drive, Sixth Floor, Room 600 Phoenix, Arizona 85012
    District Director, Internal Revenue Service, 465 South 400 East, 
Salt Lake City, Utah 84111
    District Director, Internal Revenue Service, 200 NW. Fourth 
Street, Oklahoma City, Oklahoma 73102
    District Director, Internal Revenue Service, 412 South Main 
Street, Wichita, Kansas 76202
    Director, Internal Revenue Service Center, 3651 South 
Interregional Highway, Austin, Texas 73301
    Director, Internal Revenue Service Center, 1160 West 1200 South 
Street, Ogden, Utah 84201
    District Director, Internal Revenue Service, 949 East Thirty-
sixth Avenue, Anchorage, Alaska 99508
    District Director, Internal Revenue Service, Box 041, 550 West 
Fort Street, Boise, Idaho 83724
    District Director, Internal Revenue Service, PJKK Federal 
Building, 300 Ala Moana, Honolulu, Hawaii 96850
    District Director, Internal Revenue Service, 24000 Avila Road, 
Laguna Niguel, California 92677
    District Director, Internal Revenue Service, 300 North Los 
Angeles Street, Los Angeles, California 90012
    District Director, Internal Revenue Service, 1220 SW. Third 
Avenue, Portland, Oregon 97204
    District Director, Internal Revenue Service, 4750 West Oakey 
Boulevard, Las Vegas, Nevada 89102
    District Director, Internal Revenue Service, 4330 Watt Avenue, 
North Highland, California 95660
    District Director, Internal Revenue Service, 1301 Clay Street, 
South Tower, San Francisco, California 94612
    District Director, Internal Revenue Service, 55 South Market 
Street, San Jose, California 95113
    District Director, Internal Revenue Service, 915 Second Avenue, 
Seattle, Washington, 98174
    Director, Internal Revenue Service Center, 5045 East Butler 
Avenue, Fresno, California 93888

ADDRESSES OF CHIEF COUNSEL, REGIONAL COUNSEL, DISTRICT COUNSEL, AND 
REGIONAL DIRECTOR OF APPEALS OFFICES

National Office

Office of the National Director of Appeals, Internal Revenue 
Service, 901 D Street, SW., Box 68, Washington, DC 20024
Office of the Assistant Chief Counsel (Criminal Tax), Office of 
Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, 
NW., Washington, DC 20224
Office of the Assistant Chief Counsel (Disclosure Litigation), 
Office of Chief Counsel, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224
Office of the Assistant Chief Counsel (General Legal Services), 
Office of Chief Counsel, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224
Office of the Assistant Chief Counsel (General Litigation), Office 
of Chief Counsel, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224
Office of the Assistant Chief Counsel (Corporate), Office of Chief 
Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., 
Washington, DC 20224
Office of the Assistant Chief Counsel (Income Tax and Accounting), 
Office of Chief Counsel, Internal Revenue Service, 1111 Constitution 
Avenue, NW., Washington, DC 20224
Office of the Assistant Chief Counsel (Employee Benefits and Exempt 
Organizations), Office of Chief Counsel, Internal Revenue Service, 
1111 Constitution Avenue, NW., Washington, DC 20224
Office of the Assistant Counsel (Field Services), Office of Chief 
Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., 
Washington, DC 20224
Office of the Assistant Chief Counsel (Financial Institutions and 
Products), Office of Chief Counsel, Internal Revenue Service, 1111 
Constitution Avenue, NW., Washington, DC 20224
Office of the Assistant Chief Counsel (Passthroughs and Special 
Industries), Office of Chief Counsel, Internal Revenue Service, 1111 
Constitution Avenue, NW., Washington, DC 20224
Chief Counsel, Deputy Chief Counsel, Associate Chief Counsels 
(Litigation), (Domestic), (International), Finance and Management) 
and (Employee Benefits and Exempt Organizations), Office of Chief 
Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., 
Washington, DC 20224

Regional Counsel Offices

Northeast Region: Regional Counsel's Office, IRS, North-Atlantic 
Region, 7 World Trade Center, Twenty-fifth floor, New York, New York 
10048
Southeast Region: Regional Counsel's Office, IRS, 401 West Peachtree 
Street, Suite 2110-Stop 180-R, Atlanta, Georgia 30365
Midstates Region: Regional Counsel's Office, IRS, 4050 Alpha Road, 
14th Floor, Dallas, Texas 75244-4203
Western Region: Regional Counsel's Office, IRS, Room 514, 1650 
Mission Street, San Francisco, California 94103

Regional Director of Appeals

Northeast Region: Regional Director of Appeals, IRS, 90 Church 
Street, Room 1003 New York NY 10007
Southeast Region: Regional Director of Appeals, IRS, 625 Federal 
Office Building, Suite 2118, 401 West Peachtree Street, NW., 
Atlanta, Georgia 30365
Midstates Region: Regional Director of Appeals, IRS, 4050 Alpha 
Road, Fourteenth Floor, Dallas, Texas 75244-4203
Western Region: Regional Director of Appeals, IRS, Room 515, 1650 
Mission Street, San Francisco, California 94103

District Counsel Offices

District Counsel's Office, IRS, 7 World Trade Center, Twenty-fourth 
Floor, New York, New York 10048
District Counsel's Office, IRS, Leo W. O'Brien Federal Building, 
Clinton Avenue and N. Pearl Street, Albany, New York 12207
District Counsel's Office, IRS, 10 Causeway Street, Room 401, 
Boston, Massachusetts 02222-1061
District Counsel's Office, IRS Brooklyn Office, 1600 Stewart Avenue, 
Suite 601, Uniondale, New York 11590
District Counsel's Office, IRS, 28 Church Street, Guaranty Building, 
Suite 500, Buffalo, New York 14202
District Counsel's Office, IRS, 333 East River Drive, Suite 200, 
Commerce Center One, Hartford, Connecticut 06108
District Counsel's Office, IRS, Room 10424, 600 Arch Street, 
Philadelphia, Pennsylvania 19106
District Counsel's Office, IRS, Room 4100, 101 West Lombard Street, 
Baltimore, Maryland 21201
District Counsel's Office, IRS, Room 904, 970 Broad Street, Newark, 
New Jersey 07102
District Counsel's Office, IRS, 1001 Liberty Center, Room 601 C, 
Pittsburgh, Pennsylvania 15222
District Counsel's Office, IRS, 2727 Enterprise Parkway, First 
Floor, Richmond, Virginia 23240
District Counsel's Office, IRS, 4620 Wisconsin Avenue, NW., Fourth 
Floor, Washington, DC 20016
District Counsel's Office, IRS, Suite 1400, 401 West Peachtree 
Street, NW., Atlanta, Georgia 30365
District Counsel's Office, IRS, Room 340, 500 Twenty-second Street, 
South, Birmingham, Alabama 35233
District Counsel's Office, IRS, Room 509, 320 Federal Place, 
Greensboro, North Carolina 27401
District Counsel's Office, IRS, Box 35027, Federal Office Building, 
400 West Bay Street, Room 564, Jacksonville, Florida 32202
District Counsel's Office, IRS, Room 1114, Federal Office Building, 
51 SW First Avenue, Miami, Florida 33130

[[Page 69929]]

District Counsel's Office, IRS, Room 703, U.S. Courthouse, 801 
Broadway, Nashville, Tennessee 37203-3814
District Counsel's Office, IRS, 917 Hale Boggs Building, 501 
Magazine Street, New Orleans, Louisiana 70130
District Counsel's Office, IRS, Room 7525, John Weld Peck Federal 
Building 550 Main Street, Cincinnati, Ohio 45202
District Counsel's Office, IRS, Suite 810, One Cleveland Center, 
1375 East, Ninth Street, Cleveland, Ohio 44114
District Counsel's Office, IRS, 1870 McNamara Building, 477 Michigan 
Avenue, Detroit, Michigan 48226
District Counsel's Office, IRS, 513 Minton-Capehart Federal 
Building, 575 N. Pennsylvania Street, Indianapolis, Indiana 46204
District Counsel's Office, IRS, Suite 1100 Heyburn Building, 332 
West Broadway, Louisville, Kentucky 40202
District Counsel's Office, IRS, 219 South Dearborn Street, Room 
1342, Chicago, Illinois 60604
District Counsel's Office, IRS, 439 Federal Building, 210 Walnut 
Street, Des Moines, Iowa 50309
District Counsel's Office, IRS, Room 242, Federal Building, 301 
South Park Avenue, Helena, Montana 59626
District Counsel's Office, IRS, 2700 Federal Office Building, 911 
Walnut Street, Kansas City, Missouri 64106
District Counsel's Office, IRS, 760 Henry Reuss Federal Plaza, Suite 
760, 310 West Wisconsin Avenue, Milwaukee, Wisconsin 53203
District Counsel's Office, IRS, 3101 Federal Building, 215 North 
Seventeenth Street, Omaha, Nebraska 68101
District Counsel's Office, IRS, Room 720, 320 West Washington 
Street, Springfield, Illinois 62701
District Counsel's Office, IRS, Third Floor, Chouteau Center, 133 S. 
Eleventh Street, St. Louis, Missouri 63102
District Counsel's Office, IRS, Galtier Plaza, Suite 650, 175 East 
Fifth Street, St. Paul, Minnesota 55101
District Counsel's Office, IRS, 5338 Montgomery NE Suite 400, 
Albuquerque, New Mexico 87109
District Counsel's Office, IRS, Room 601, 300 East Eighth Street, 
Austin, Texas 78701
District Counsel's Office, IRS, Room 12A24, Stop 2000 DAL, 1100 
Commerce Street, Dallas, Texas 75242
District Counsel's Office, IRS, Suite 500, 1244 Speer Boulevard, 
Denver, Colorado 80204
District Counsel's Office, IRS, Suite 350, 10850 Richmond Avenue, 
Houston, Texas 77042-4775
District Counsel's Office, IRS, Suite 320, 500 West Main, Oklahoma 
City, Oklahoma 73102
District Counsel's Office, IRS, Suite 1500, 3225 N. Central Avenue, 
Phoenix, Arizona 85012
District Counsel, IRS, Room 131, Wallace F. Bennett Federal 
Building, 125 South State Street, Salt Lake City, Utah 84138
District Counsel's Office, IRS, Room 607, 949 East Thirty-sixth 
Avenue, Anchorage, Alaska 99508
District Counsel's Office, IRS, Box 024, 550 West Fort Street, 
Boise, Idaho 83724
District Counsel's Office, IRS, 7119 PJKK Federal Building, 300 Ala 
Moana Boulevard, Honolulu, Hawaii 96850
District Counsel's Office, IRS, Fourth Floor, Chet Holifield 
Building, 24000 Avila Road, Laguna Niguel, California 92656
District Counsel's Office, IRS, 4750 Oakey, Suite 403, Las Vegas, 
Nevada 89102
District Counsel's Office, IRS, 3018 Federal Building, 300 N. Los 
Angeles Street, Los Angeles, California 90012
District Counsel's Office, IRS, 222 SW. Columbia, Suite 450, 
Portland, Oregon 97201
District Counsel's Office, IRS, 4330 Watt Avenue, Suite 470, North 
Highlands, California 95660
District Counsel's Office, IRS, Suite 901, 701 B Street, San Diego, 
California 92101
District Counsel's Office, IRS, Room 504, 160 Spear Street, San 
Francisco, California 94105
District Counsel's Office, IRS, Suite 505, 55 South Market Street, 
San Jose, California 95113
District Counsel's Office, IRS, 2710 Federal Building, 915 Second 
Avenue, Seattle, Washington 98174
District Counsel's Office, IRS, 950 Hampshire Road, East Pavilion, 
Thousand Oaks, California 91361

BILLING CODE: 4810-37-P

United States Mint

TREASURY/U.S. MINT .001

SYSTEM NAME:
    Cash Receivable Accounting Information System--Treasury/United 
States Mint.

SYSTEM LOCATION:
    United States Mint, Judiciary Square Building, 633 3rd Street, NW, 
Washington, DC 20220; United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106; United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San 
Francisco, CA 94102; United States Mint, West Point, NY 10996; United 
States Bullion Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and former employees of the United States Mint and the 
general public who have: (a) Served on jury duty when employed by the 
United States Mint; (b) Paid for lost Government property belonging to 
the Mint; (c) Purchased numismatic items from Mint sales outlets; and 
(d) Have obtained travel advances.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Receivables due from Mint employees, former employees and 
general public for lost Government property, salary overpayments, and 
cash sales of over-the-counter numismatic items; and (2) Receivables 
due from Mint employees and former employees who have outstanding 
travel advances.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 5537 and 31 U.S.C. 5111 (a)(3).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to 
disclose information to: (1) Accounting offices, managers, supervisors 
and government officials pertaining to cash receivables and debts owed 
the Government; (2) appropriate Federal, state, local, or foreign 
agencies responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing, a statute, rule, regulation, 
order, or license; (3) a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an employee, or issuance of a security clearance, license, 
contract, grant, or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings; 
(5) foreign governments in accordance with formal or informal 
international agreements; (6) a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (7) the news media in accordance with guidelines contained in 
28 CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings; (8) unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (9) third parties during the course of an investigation 
to the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents.

RETRIEVABILITY:
    Name or number substitute.

[[Page 69930]]

SAFEGUARDS:
    Storage in filing cabinets with access by authorized accounting 
personnel.

RETENTION AND DISPOSAL:
    General records control schedule, GAO rules and regulations, United 
States Mint Records Control Schedule. Records are destroyed in 
accordance with National Archives and Records Administration 
regulations.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Financial Officer, United States Mint, Judiciary Square 
Building, 633 3rd Street, NW, Washington, DC 20220; Financial Manager, 
United States Mint, 151 North Independence Mall East, Philadelphia, PA 
19106; Financial Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204; Financial Manager, United States Mint, 155 Hermann 
Street, San Francisco, CA 94102; Chief, Accounting Division, United 
States Mint, West Point, NY 10996; Administrative Officer, United 
States Bullion Depository, Fort Knox, KY 40121.

NOTIFICATION PROCEDURE:
    Refer to System manager(s) and address. An employee or former 
employee is required to show an identification such as:
    (a) Employee identification; (b) Driver's license; (c) Other means 
of identification, including social security number and date of birth.

RECORD ACCESS PROCEDURE:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Chief, 
Executive Secretariat, United States Mint, Judiciary Square Building, 
Room 715, 633 3rd Street, NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:
    Refer to ``Record access procedures.''

RECORD SOURCE CATEGORIES:
    U.S. Mint employees and appropriate agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/U.S. MINT .002

SYSTEM NAME:
    Current Employee Security Identification Record--Treasury/United 
States Mint.

SYSTEM LOCATION:
    United States Mint, Judiciary Square Building, 633 3rd Street, NW, 
Washington, DC 20220; United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106; United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San 
Francisco, CA 94102; United States Mint, West Point, NY 10996; United 
States Bullion Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current United States Mint employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Security information system is used to verify proper admittance to 
restricted areas within the Mint facilities. The card record (Mint Form 
8925) provides the name of the employee, date and place of birth, 
descriptive data on height, weight, hair and eyes; office and division 
in which employed; along with photograph and signature of the employee. 
The record also indicates approval by facility management for the 
issuance of personal identification to the employee, which is 
subsequently carried by the employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 318-318c.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a court-ordered subpoena, or in connection with criminal 
law proceedings; (4) foreign governments in accordance with formal or 
informal international agreements; (5) a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (7) third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are 5''  x  8'' cards filed in Kardex Binder or circular-
type index system; or computerized database management system.

RETRIEVABILITY:
    Alphabetical by name.

SAFEGUARDS:
    Maintained in secure area by security officers.

RETENTION AND DISPOSAL:
    Records are retained until separation of the employee and are 
destroyed upon termination in accordance with National Archives and 
Records Administration rules and regulations.

SYSTEM MANAGER(S) AND ADDRESS:
    Security Officer (Coordinator), Treasury Department, United States 
Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 
20220; Security Officer (Facility Manager), United States Mint, 151 
North Independence Mall East, Philadelphia, PA 19106; Security Officer 
(Facility Manager), United States Mint, 320 West Colfax Avenue, Denver, 
CO 80204; Security Officer (Facility Manager), United States Mint, 155 
Hermann Street, San Francisco, CA 94102; Security Officer (Facility 
Manager), United States Mint, West Point, NY 10996; Security Officer 
(Facility Manager), United States Bullion Depository, Fort Knox, KY 
40121.

NOTIFICATION PROCEDURE:
    Refer to System manager(s) and address. An employee is free to 
examine his card record upon request, after properly identifying 
himself as the subject of record. The following are used as proof of 
identity: (a) Employee identification; (b) Driver's license; and (c) 
Other acceptable identifying documents.

RECORD ACCESS PROCEDURES:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Chief, 
Executive Secretariat, United States Mint, Judiciary Square Building, 
Room 715, 633 3rd Street, NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:
    Refer to ``Record access procedures.''

[[Page 69931]]

RECORD SOURCE CATEGORIES:
    Personal information provided by the employee and identification 
approval by management staff.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/U.S. MINT .003

SYSTEM NAME:
    Employee and Former Employee Travel and Training Accounting 
Information System--Treasury/United States Mint.

SYSTEM LOCATION:
    United States Mint, Judiciary Square Building, 633 3rd Street, NW, 
Washington, DC 20220; United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106; United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San 
Francisco, CA 94102; United States Mint, West Point, NY 10996; United 
States Bullion Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and former employees of the United States Mint who have 
engaged in travel and training.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) SF 1166 Voucher and Schedule of Payments with supporting 
documents such as: (a) SF 1012 Travel Voucher; (b) SF 1028 Application 
and Account for Advance of Funds; (2) Travel Authorities; (3) 
Government Travel Request SF 1169; (4) SF-182, Request, Authorization, 
Agreement and Certification of Training.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Chapters 41 and 57.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to 
disclose information to: (1) Accounting offices, managers, supervisors 
and government officials pertaining to cash receivables and debts owed 
the Government; (2) appropriate Federal, state, local, or foreign 
agencies responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing, a statute, rule, regulation, 
order, or license; (3) a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an employee, or issuance of a security clearance, license, 
contract, grant, or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings; 
(5) foreign governments in accordance with formal or informal 
international agreements; (6) a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (7) the news media in accordance with guidelines contained in 
28 CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings; (8) unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (9) third parties during the course of an investigation 
to the extent necessary to obtain information pertinent to the 
investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents.

RETRIEVABILITY:
    Name or number substitute (social security number, authority 
number).

SAFEGUARDS:
    Stored in filing cabinets with access by authorized accounting 
personnel.

RETENTION AND DISPOSAL:
    General Records Control Schedule, GAO rules and regulations, United 
States Mint Records Control Schedule are destroyed in accordance with 
National Archives and Records Administration regulations.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Financial Officer, United States Mint, Judiciary Square 
Building, 633 3rd Street, NW, Washington, DC 20220; Financial Manager, 
United States Mint, 151 North Independence Mall East, Philadelphia, PA 
19106; Financial Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204; Financial Manager, United States Mint, 155 Hermann 
Street, San Francisco, CA 94102; Chief, Accounting Division, United 
States Mint, West Point, NY 10996; Administrative Officer, United 
States Bullion Depository, Fort Knox, KY 40121.

NOTIFICATION PROCEDURE:
    Refer to System manager(s) and address. An employee or former 
employee is required to show an identification such as: (a) Employee 
identification; (b) Driver's license; and (c) Other means of 
identification including social security number and date of birth.

RECORD ACCESS PROCEDURES:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Chief, 
Executive Secretariat, United States Mint, Judiciary Square Building, 
Room 715, 633 3rd Street, NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:
    Refer to ``Record access procedures.''

RECORD SOURCE CATEGORIES:
    United States Mint employees and appropriate agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/U.S. MINT .004

SYSTEM NAME:
    Occupational Safety and Health, Accident and Injury Records, and 
Claims for Injuries or Damage Compensation Records--Treasury/United 
States Mint.

SYSTEM LOCATION:
    Location and Category of Records Maintained: United States Mint, 
Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220--
Accident/Injury/Illness Records, Vehicle Accident, and Claims against 
the Government; United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106--Accident/Injury/Illness Records, Motor Vehicle 
Accident Data, Claims against the Government, Safety Equipment Logs, 
and Operators Training/Licensing; United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204; Accident/Injury/Illness Records, Motor 
Vehicle Accident Data, Claims against the Government, Safety Equipment 
Logs, and Operators Licensing; United States Mint, 155 Hermann Street, 
San Francisco, CA 94102; Accident/Injury/Illness Records, Motor Vehicle 
Accident Data, Claims against the Government, Safety Equipment Logs, 
and Operators Training/Licensing; United States Mint, West Point, NY 
10996; Accident/Injury/Illness Records, Motor Vehicle Accident Data, 
Claims against the Government, and Safety Equipment Logs; United States 
Bullion Depository, Fort Knox, KY 40121; Accident/Injury/Illness

[[Page 69932]]

Records, Motor Vehicle Accident Data, and Claims against the 
Government.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    United States Mint employees, former employees and members of the 
public.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Refer to System location.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR 1910; E.O. 12196, 28 U.S.C. 
2680 et seq.; 31 U.S.C. 3701 and 3721; and 31 CFR parts 3 and 4.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a court-ordered subpoena, or in connection with criminal 
law proceedings; (4) foreign governments in accordance with formal or 
informal international agreements; (5) a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (7) third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation; (8) physicians providing medical 
services or advice to Mint management and/or employees, or to private 
physicians of Mint employees, for the purpose of assisting in making 
medical diagnoses or treatment.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper documents.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Locked file cabinets available to authorized personnel only.

RETENTION AND DISPOSAL:
    Records are retained in accordance with General Records Control 
Schedules; DOL, OSHA; EPA; and United States Mint Records Control 
Schedules; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Director for Human Resources, Treasury Department, United 
States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, 
DC 20220; Personnel Officer and Safety Officer, United States Mint, 151 
North Independence Mall East, Philadelphia, PA 19106; Personnel 
Officer, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; 
Personnel Officer, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102; Administrative Officer, United States Mint, West 
Point, NY 10996; Administrative Officer, United States Bullion 
Depository, Fort Knox, KY 40121.

NOTIFICATION PROCEDURE:
    Refer to System manager(s) and address. An employee or former 
employee is required to show an identification such as: (a) Employee 
identification; (b) Driver's license; and (c) Other means of 
identification, including social security number and date of birth.

RECORD ACCESS PROCEDURES:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Chief, 
Executive Secretariat, United States Mint, Judiciary Square Building, 
Room 715, 633 3rd Street, NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:
    Refer to ``Record access procedures.''

RECORD SOURCE CATEGORIES:
    Employees, supervisors, medical staff, general public, and visitors 
to the facilities of the United States Mint.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/U.S. MINT .005

SYSTEM NAME:
    Employee--Supervisor Performance Evaluation, Counseling and Time 
and Attendance Records--Treasury/United States Mint.

SYSTEM LOCATION:
    United States Mint, 155 Hermann Street, San Francisco, CA 94102; 
United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United 
States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, 
DC 20220; United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106; United States Mint, West Point, NY; United 
States Bullion Depository, Fort Knox, KY 40121; and United States Mint, 
Customer Service Center, 10003 Derekwood Lane, Lanham, MD 20706.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    United States Mint employees and former employees.

Categories of records in the system:
    Information necessary for managers and supervisors to effectively 
carry out supervisory responsibilities. Included are such records as: 
Copies of personnel actions, performance appraisal including production 
and control, disciplinary actions, overtime reports, tardiness reports, 
work assignments, training reports, applications for employment, home 
addresses, leave reports, employee awards. (Supervisors maintain 
varying combinations of the above records. Some supervisors may 
maintain all or none of the above records depending upon the nature and 
size of the operation or organization and the number of individuals 
supervised.)

Authority for maintenance of the system:
    5 U.S.C. 301 and FPM Supplement 990-1, Section 3.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an

[[Page 69933]]

employee, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a court-ordered 
subpoena, or in connection with criminal law proceedings; (4) foreign 
governments in accordance with formal or informal international 
agreements; (5) a congressional office in response to an inquiry made 
at the request of the individual to whom the record pertains; (6) the 
news media in accordance with guidelines contained in 28 CFR 50.2 which 
relate to an agency's functions relating to civil and criminal 
proceedings; (7) third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents maintained in folders.

Retrievability:
    By name.

Safeguards:
    Stored in file cabinets and desks of supervisors.

Retention and disposal:
    Retained as long as employee is under their supervision.

System manager(s) and address:
    Associate and Assistant Directors and Director's Staff, United 
States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, 
DC 20220, and Customer Service Center, 10003 Derekwood Lane, Lanham, MD 
20706; Superintendent, United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106; Superintendent, United States Mint, 320 
West Colfax Avenue, Denver, CO 80204; Superintendent, United States 
Mint, 155 Hermann Street, San Francisco, CA 94102; Superintendent, 
United States Mint, West Point, NY 10996; Officer-in-Charge, United 
States Bullion Depository, Fort Knox, KY 40121.

Notification procedure:
    Refer to System manager(s) and address. Employee or former employee 
is required to show identification such as: identification card, 
driver's license.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Chief, 
Executive Secretariat, United States Mint, Judiciary Square Building, 
Room 715, 633 3rd Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    Employees, previous employers, and appropriate agency officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .007

System name:
    General Correspondence--Treasury/United States Mint.

System location:
    United States Mint, Judiciary Square, 633 3rd Street, NW, 
Washington, DC 20220.

Categories of individuals covered by the system:
    Members of the public, Members of Congress, Mint officials and 
officials from other Federal agencies.

Categories of records in the system:
    Incoming correspondence and replies pertaining to the mission, 
function and operation of the United States Mint.

Authority for maintenance of the system:
    31 U.S.C. 5131 and 5132.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to:
    (1) appropriate Federal, state, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license; (2) a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit; (3) a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a court-ordered 
subpoena, or in connection with criminal law proceedings; (4) foreign 
governments in accordance with formal or informal international 
agreements; (5) a congressional office in response to an inquiry made 
at the request of the individual to whom the record pertains; (6) the 
news media in accordance with guidelines contained in 28 CFR 50.2 which 
relate to an agency's functions relating to civil and criminal 
proceedings; (7) third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents.

Retrievability:
    By name (limited retrievability by subject and/or control number)

Safeguards:
    Maintained in limited access area available only to appropriate 
agency officials.

Retention and disposal:
    In accordance with the National Archives and Records 
Administration's General Records Control Schedule and the United States 
Mint Records Control Schedule. Destroyed in accordance with National 
Archives and Records Administration regulation.

System manager(s) and address:
    Chief, Executive Secretariat, United States Mint, Judiciary Square 
Building, 633 3rd Street, NW, Washington, DC 20220.

Notification procedure:
    Refer to System Manager for addresses to which inquiries may be 
addressed and addresses at which the individual may present a request 
as to whether a system contains records pertaining to himself/herself. 
The individual must supply his/her name.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Chief, 
Executive Secretariat, United States Mint, Judiciary Square Building, 
633 3rd Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    The general public, Members of Congress and Federal officials.

Exemptions claimed for the system:
    None.

[[Page 69934]]

TREASURY/U.S. MINT .008

System name:
    Criminal Investigations Files--Treasury/United States Mint.

System location:
    United States Mint, Judiciary Square Building, 633 3rd Street, NW, 
Washington, DC 20220.

Categories of individuals covered by the system:
    Mint employees and members of the public suspected of criminal 
misconduct against the United States Mint.

Categories of records in the system:
    Name of individual, location of Mint facility, and reports by 
security personnel of the U.S. Mint.

Authority for maintenance of the system:
    Title 18 U.S.C.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a court-ordered subpoena, or in connection with criminal 
law proceedings; (4) foreign governments in accordance with formal or 
informal international agreements; (5) a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (7) third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents.

Retrievability:
    By name.

Safeguards:
    Files are kept in a locked metal file cabinet in an area accessible 
to authorized agency officials.

Retention and disposal:
    Retained in accordance with United States Mint Records Control 
Schedule; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    Mint Security Office, United States Mint, Judiciary Square 
Building, 633 3rd Street, NW, Washington, DC 20220.

Notification procedures:
    Refer to System manager(s) and address.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Chief, 
Executive Secretariat, United States Mint, Judiciary Square Building, 
Room 715, 633 3rd Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    United States Mint and other law enforcement officials.

Exemptions claimed for the system:
    As authorized by 5 U.S.C. 552a (j) and (k); this system is exempt 
from the following provisions, subsections (c)(3), (d), (e)(1); (e)(4) 
(G), (H), and (I) and (f) of 5 U.S.C. 552a.
TREASURY/U.S. MINT .009

System name:
    Mail-Order and Catalogue Sales System (MACS), Customer Mailing 
List, Order Processing Record for Coin Sets, Medals and Numismatic 
Items, and Records of Undelivered Orders, Product Descriptions, 
Availability and Inventory--Treasury/United States Mint.

System location:
    United States Mint, Judiciary Square Building, 633 3rd Street, NW, 
Washington, DC 20220 and Customer Service Center, 10003 Derekwood Lane, 
Lanham, MD 20706.

Categories of individuals covered by the system:
    Members of the public.

Categories of records in the system:
    Names, addresses, order history of customers purchasing numismatic 
items and of individuals who wish to receive notification of numismatic 
offerings by the Mint.

Authority for maintenance of the system:
    31 U.S.C. 5111, 5112, 5132 and 31 CFR part 92.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Accounting offices, managers, supervisors 
and government officials pertaining to cash receivables and debts owed 
the Government; (2) appropriate Federal, state, local, or foreign 
agencies responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing, a statute, rule, regulation, 
order, or license; (3) a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an employee, or issuance of a security clearance, license, 
contract, grant, or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings; 
(5) foreign governments in accordance with formal or informal 
international agreements; (6) a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (7) the news media in accordance with guidelines contained in 
28 CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings; (8) third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic tape, discs, paper and cards.

[[Page 69935]]

Retrievability:
    Name, customer number or order number.

Safeguards:
    CRT, password protection; only designated persons may request 
computer generated reports. Access to any information pertaining to any 
individual is limited to only those individuals requiring the 
information to accommodate handling of transactions with the customers. 
Separation of functions; source documents maintained in one division 
and programming systems in another.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
General Records Control Schedule and the United States Mint Records 
Control Schedule; are destroyed in accordance with National Archives 
and Records Administration regulations. Customer names and addresses 
are maintained as long as they are active.

System manager(s) and address:
    Associate Director for Numismatics, Judiciary Square Building, 633 
3rd Street, NW., Washington, DC 20220.

Notification procedure:
    Refer to System manager(s) and address. Individuals should supply 
order number as provided on order card or copy of both sides of 
canceled check; customer number which appears on pre-printed order 
cards or on face of check.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Chief, 
Executive Secretariat, United States Mint, Judiciary Square Building, 
Room 715, 633 3rd Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    Members of the public and appropriate government officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .012

System name:
    Grievances. Union/Agency Negotiated Grievances; Adverse Performance 
Based Personnel Actions; Discrimination Complaints; Third Party 
Actions--Treasury/United States Mint.

System location:
    United States Mint, Judiciary Square Building, 633 3rd Street, NW, 
Washington, DC 20220; United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106; United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San 
Francisco, CA 94102; United States Mint, West Point, NY 10996; United 
States Bullion Depository, Fort Knox, KY 40121.

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint.

Categories of records in the system:
    This system of records contains information or documents relating 
to employee grievances filed under provisions of negotiated grievance 
procedures, administrative grievance procedures, adverse action 
procedures, performance based action procedures, and discrimination 
complaint procedures, including decision of appropriate third parties 
where applicable.

Authority for maintenance of the system:
    5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71. 
Executive Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29 
CFR 1613; negotiated agreements between the United States Mint and 
exclusively recognized labor unions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a court-ordered subpoena, or in connection with criminal 
law proceedings; (4) a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (5) 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (6) unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (7) third parties during the course of an investigation 
to the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders or binders.

Retrievability:
    These records are filed by the names of the individuals on whom 
they are maintained or by the subject of the action.

Safeguards:
    Access to and use of these records are limited to those agency 
officials whose official duties require such access.

Retention and disposal:
    Retained in accordance with the United States Mint Records Control 
Schedules; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    For current and former employees: Assistant Director for Human 
Resources, United States Mint, Department of the Treasury, Judiciary 
Square Building, 633 3rd Street, NW, Washington, DC 20220. Personnel 
Officer, United States

[[Page 69936]]

Mint, 151 North Independence Mall East, Philadelphia, PA 19106. 
Personnel Officer, United States Mint, 320 West Colfax Avenue, Denver, 
CO 80204. Personnel Officer, United States Mint, 155 Hermann Street, 
San Francisco, CA 94102. Administrative Officer, United States Mint, 
West Point, NY 10996. Administrative Officer, United States Bullion 
Depository, Fort Knox, KY 40121.

Notification procedure:
    Individuals who have filed an action are provided a copy of the 
record. They may, however, contact the System Manager indicated above 
regarding the existence of such records pertaining to them. It is 
necessary to furnish information sufficient to verify the identity of 
the requester such as full name, date of birth, a brief description of 
the grievance and the approximate date of submission.

Record access procedures:
    Individuals who have filed a grievance, appeal, or complaint about 
a decision or determination made by an agency or about conditions 
existing in an agency already have been provided a copy of the record. 
The contest, amendment, or correction of a record is permitted during 
the prosecution of the action to whom the record pertains. However, 
after a case has been closed, an individual may gain access to, or 
contest the official copy of the grievance record by writing the 
appropriate System Manager indicated above. Individuals should provide 
name, date of birth, a brief description of the action and the 
approximate date of submission.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    The sources of these records are as follows: (a) Individual to whom 
the record pertains; (b) Agency officials; (c) Affidavits or statements 
from employee(s); (d) Testimonies of witnesses; (e) Official documents 
and correspondence relating to the grievance.

Exemptions claimed for the system:
    None.

BILLING CODE: 4810-40-P

Bureau of the Public Debt

TREASURY/BPD .001

System name:
    Human Resources and Administrative Records--Treasury/BPD.

System location:
    Records are maintained at the following Bureau of the Public Debt 
locations: 200 Third Street, Parkersburg, WV 26106; Park Center, 90 
Park Center, Parkersburg, WV 26101; H. J. Hintgen Building, 2nd and 
Avery Streets, Parkersburg, WV 26102; 999 E Street, NW, Washington, DC 
20239, and 300-13th Street, SW, Washington, DC 20239. Copies of some 
documents have been duplicated for maintenance by supervisors for 
employees or programs under their supervision. These duplicates are 
also covered by this system of records.

Categories of individuals covered by the system:
    Records cover present and former employees, applicants for 
employment, contractors, vendors, and visitors.

Categories of records in the system:
    This system contains the following categories of records. This 
system of records is limited to those records Public Debt needs to 
function in an efficient manner and does not cover those records 
reported under another system of records notice.
    (A) Human Resources Records: These records relate to categories 
such as disciplinary and adverse actions; leave and hours of duty; 
alternate work schedules, standards of conduct and ethics programs; 
indebtedness; employee suitability and security determinations; 
grievances; performance problems; bargaining unit matters; Federal 
labor relations issues; relocation notices; outside employment; 
recruitment; placement; merit promotion; special hiring programs, 
including Summer Employment, Veterans Readjustment, Career Development 
for Lower Level Employees (CADE), Student Employment Programs; position 
classification and management; special areas of pay administration, 
including grade and pay retention, premium pay, scheduling of work, 
performance management and recognition; training and employee 
development programs; incentive awards; benefits and retirement 
programs; personnel and payroll actions; insurance; worker's and 
unemployment compensation; employee orientation; retirement; accident 
reports, and consolidation of personnel/program efforts among offices.
    (B) Equal Employment Opportunity Records. These are records of 
informal EEO complaints and discussions which have not reached the 
level of formal complaints. After 30 days these records are destroyed 
or incorporated in a formal complaint file. Formal complaints are 
handled by the Treasury Department's Regional Complaints Center. Copies 
of formal complaint documents are sometimes maintained by Public Debt's 
EEO Office.
    (C) Administrative Records: (1) Administrative Services Records. 
These records relate to administrative support functions including 
motor vehicle operation, safety, access to exterior and interior areas, 
contract guard records, offense/incident reports, accident reports, and 
security determinations.
    (2) Procurement Records. These records relate to contractors/
vendors if they are individuals; purchase card holders, including the 
name, social security number and credit card number for employees who 
hold Government-use cards; procurement integrity certificates, 
containing certifications by procurement officials that they are 
familiar with the Federal Procurement Policy Act.
    (3) Financial Management Records. These records relate to travel by 
employees and account information for vendors and contractors who are 
individuals.
    (4) Retiree Mailing Records. These records contain the name and 
address furnished by Public Debt retirees requesting mailings of 
newsletters and other special mailings.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 321.

Purpose(s):
    These records are collected and maintained to document various 
aspects of a person's employment with the Bureau of the Public Debt and 
to assure the orderly processing of administrative actions within the 
Bureau.

Routine uses of records maintained in the System, including categories 
of users and purposes of such uses:
    These records and information in these records may be disclosed as 
a routine use to:
    (1) The Office of Personnel Management, the Merit Systems 
Protection Board, the Equal Employment Opportunity Commission, and the 
Federal Labor Relations Authority upon authorized request; (2) other 
Federal, State, or local agencies, such as a State employment 
compensation board or housing administration agency, so that the agency 
may adjudicate an individual's eligibility for a benefit, or liability 
in such matters as child support; (3) creditors, potential creditors, 
landlords, and potential landlords when they request employment data or 
salary

[[Page 69937]]

information for purposes of processing the employee's loan, mortgage, 
or apartment rental application (when information is requested by 
telephone, only verification of information supplied by the caller will 
be provided); (4) next-of-kin, voluntary guardians, and other 
representative or successor in interest of a deceased or incapacitated 
employee or former employee; (5) unions recognized as exclusive 
bargaining representatives under 5 U.S.C. chapter 71, arbitrators, and 
other parties responsible for the administration of the Federal labor-
management program if needed in the performance of their authorized 
duties; (6) private creditors for the purpose of garnishing wages of an 
employee if a debt has been reduced to a judgment; (7) authorized 
Federal and non-Federal entities for use in approved computer matching 
efforts, limited to those data elements considered necessary in making 
a determination of eligibility under particular benefit programs 
administered by those agencies or entities, to improve program 
integrity, and to collect debts and other monies owed to those agencies 
or entities or to the Bureau of the Public Debt; (8) contractors of the 
Bureau for the purpose of processing personnel and administrative 
records; (9) other Federal, State, or local agencies in connection with 
the hiring or retention of an individual, the issuance of a security 
clearance, the conducting of a security or suitability investigation of 
an individual, the issuance of a license, contract, grant, or other 
benefit; (10) Congressional offices in response to an inquiry made at 
the request of the individual to whom the record pertains; (11) other 
Federal agencies to effect salary or administrative offset for the 
purpose of collecting a debt, except that addresses obtained from the 
Internal Revenue Service shall not be disclosed to other agencies; (12) 
consumer reporting agencies, including mailing addresses obtained from 
the Internal Revenue Service to obtain credit reports; (13) debt 
collection agencies, including mailing addresses obtained from the 
Internal Revenue Service, for debt collection services; (14) 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (15) a 
court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena; (16) third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Disclosure to consumer reporting agencies:
    Debtor information is also furnished, in accordance with 5 U.S.C. 
552a(b)(12) and section 3 of the Debt Collection Act of 1982, to 
consumer reporting agencies to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders, on lists and forms, 
microform, and electronic media.

Retrievability:
    By name or social security number.

Safeguards:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on protocols 
which are periodically changed. Only employees whose official duties 
require access are allowed to view, administer, and control these 
records. Copies of records maintained on computer have the same limited 
access as paper records.

Retention and disposal:
    Records are maintained in accordance with National Archives and 
Records Administration retention schedules. Paper and microform records 
ready for disposal are destroyed by shredding or burning. Records in 
electronic media are electronically erased using accepted techniques.

System manager(s) and address:
Human Resources Records:
    Director, Human Resources Division, 200 Third Street, Parkersburg, 
WV 26106-1328.

Equal Employment Opportunity Records:
    Equal Employment Opportunity Manager, 200 Third Street, 
Parkersburg, WV 26106-1328.

Administrative Services Records:
    Director, Administrative Services Division, 200 Third Street, 
Parkersburg, WV 26106-1328.

Procurement Records:
    Director, Division of Procurement, 200 Third Street, Parkersburg, 
WV 26106-1328.

Financial Management Records:
    Director, Division of Financial Management, 200 Third Street, 
Parkersburg, WV 26106-1328.

Retiree Mailing Records:
    Director, Division of Data Services, 200 Third Street, Parkersburg, 
WV 26106-1328.

Notification procedure:
    Individuals may submit their requests for determination of whether 
the system contains records about them or for access to records as 
provided under ``Records Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests which do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.

Record access procedures:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but showing a name and signature. 
If the individual is seeking access by mail, identity may be 
established by presenting a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau of the Public Debt reserves the 
right to require additional verification of an individual's identity.
    (2) The request should be submitted to the appropriate office as 
shown under ``System Managers and Addresses'' above. The request must 
state whether the requester wishes to be notified that the record 
exists or desires to inspect or obtain a copy of the record. If a copy 
of the record is desired, the requester must agree to pay the fees for 
copying the documents in accordance with 31 CFR 1.26(d)(2)(ii).

Contesting record procedures:
    (1) A request by an individual contesting the content of records or 
for correction of records must be in writing, signed by the individual 
involved, identify the system of records, and

[[Page 69938]]

clearly state that the request is made pursuant to the Privacy Act of 
1974. If the request is made in person, identity may be established by 
the presentation of a single official document bearing the individual's 
photograph or by the presentation of two items of identification 
without the photograph but instead showing a name and signature. If the 
request is made by mail, identity may be established by the 
presentation of a signature, address, and one other identifier such as 
a photocopy of an official document bearing the individual's signature. 
The Bureau of the Public Debt reserves the right to require additional 
verification of an individual's identity.
    (2) The initial request should be submitted to the appropriate 
office as shown under ``System Managers and Addresses'' above.
    (3) The request should specify: (a) The dates of records in 
question, (b) the specific records alleged to be incorrect, (c) the 
correction requested, and (d) the reasons.
    (4) The request must include available evidence in support of the 
request.

Appeals from an Initial Denial of a Request for Correction of Records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. If the individual is making an appeal in 
person, identity may be established by the presentation of a single 
official document bearing the individual's photograph or by the 
presentation of two items of identification without the photograph but 
showing a name and signature. If the individual is making an appeal by 
mail, identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau of the Public 
Debt reserves the right to require additional verification of an 
individual's identity.
    (2) Appellate determinations will be made by the Commissioner of 
the Public Debt or the delegate of such officer. Appeals should be 
addressed to, or delivered personally to: Chief Counsel, Bureau of the 
Public Debt, 999 E Street, NW, Room 503, Washington, DC 20239-0001 (or 
as otherwise provided for in the applicable appendix to 31 CFR part 1, 
subpart C), within 35 days of the individual's receipt of the initial 
denial of the requested correction.
    (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and 
specify: (a) The records to which the appeal relates, (b) the date of 
the initial request made for correction of the records, and (c) the 
date the initial denial of the request for correction was received.
    (4) An appeal must also specify the reasons for the requester's 
disagreement with the initial denial of correction and must include any 
applicable supporting evidence.

Record source categories:
    Information in this system of records is provided by the subject of 
the record, authorized representatives, supervisors, employers, medical 
personnel, other employees, other Federal, State, or local agencies, 
and commercial entities.

Exemptions claimed for the system:
    None.
TREASURY/BPD .002

System name:
    United States Savings Type Securities.

System location:
    Bureau of the Public Debt: Washington, DC; Parkersburg, WV. Federal 
Reserve Banks and Branches located at: Buffalo, NY; Kansas City, MO; 
Minneapolis, MN; Pittsburgh, PA, and Richmond, VA.

Categories of individuals covered by the system:
    Present and former owners of, claimants to, persons entitled to, 
and inquirers concerning United States savings-type securities and 
interest thereon-including, but not limited to, United States Savings 
Bonds, Savings Notes, Retirement Plan Bonds, and Individual Retirement 
Bonds.

Categories of records in the system:
    (1) Issuance: Records relating to registration, issuance, and 
correspondence in connection with issuance of savings-type securities. 
This category includes records of current income savings bonds 
processed under an automated system which will permit access by 
selected Federal Reserve Banks and Branches. (2) Holdings: Records 
documenting ownership, status, payments by date and account numbers, 
and inscription information; interest activity; correspondence in 
connection with notice of change of name and address; non-receipt or 
over or underpayments of interest and principal; and numerical 
registers of ownership. Such records include information relating to 
savings-type securities held in safekeeping in conjunction with the 
Department's program to deliver such securities to the owners or 
persons entitled. This category includes records of current income 
savings bonds processed under an automated system which will permit 
access by selected Federal Reserve Banks and Branches. (3) Transactions 
(redemptions, payments, and reissues): Records, which include 
securities transaction requests; interest activity; legal papers 
supporting transactions; applications for disposition or payment of 
securities and/or interest thereon of deceased or incapacitated owners; 
records of retired securities; and payment records. This category 
includes records of current income savings bonds processed under an 
automated system which will permit access by selected Federal Reserve 
Banks and Branches. (4) Claims: Records including correspondence 
concerning lost, stolen, destroyed or mutilated savings-type 
securities; bonds of indemnity; legal documents supporting claims for 
relief; and records of caveats entered. (5) Inquiries: Records of 
correspondence with individuals who have requested information 
concerning savings-type securities and/or interest thereon.

Authority for maintenance of the system:
    31 U.S.C. 3101, et seq. and 5 U.S.C. 301.

Purpose(s):
    Information in this system of records is collected and maintained 
to enable Public Debt and its agents to issue savings bonds, to process 
transactions, to make payments, and to identify owners and their 
accounts.

Routine uses of records maintained in the System, including categories 
of users and the purposes of such uses:
    A record or information from a record maintained in this system of 
records may be disclosed as a routine use to: (1) Agents or contractors 
of the Department for the purpose of administering the public debt of 
the United States; (2) next-of-kin, voluntary guardian, legal 
representative or successor in interest of a deceased or incapacitated 
owner of securities and others entitled to the reissue, distribution, 
or payment for the purpose of assuring equitable and lawful disposition 
of securities and interest; (3) either co-owner for bonds registered in 
that form or to the beneficiary for bonds registered in that form, 
provided that acceptable proof of death of the owner is submitted; (4) 
the Internal Revenue Service for the purpose of facilitating collection 
of the tax revenues of the United States; (5) the Department of Justice 
in connection with lawsuits to which the Department

[[Page 69939]]

of the Treasury is a party or to trustees in bankruptcy for the purpose 
of carrying out their duties; (6) the Veterans Administration and 
selected veterans publications for the purpose of locating owners or 
other persons entitled to undeliverable bonds held in safekeeping by 
the Department; (7) other federal agencies to effect salary or 
administrative offset for the purpose of collecting debts; (8) a 
consumer reporting agency, including mailing addresses obtained from 
the Internal Revenue Service, to obtain credit reports; (9) a debt 
collection agency, including mailing addresses obtained from the 
Internal Revenue Service, for debt collection services; (10) 
contractors conducting Treasury-sponsored surveys, polls, or 
statistical analyses relating to the marketing or administration of the 
public debt of the United States; (11) appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (12) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena; (13) a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (14) disclose through 
computer matching information on individuals owing debts to the Bureau 
of the Public Debt to other Federal agencies for the purpose of 
determining whether the debtor is a Federal employee or retiree 
receiving payments which may be used to collect the debt through 
administrative or salary offset; (15) disclose through computer 
matching information on holdings of savings-type securities to 
requesting Federal agencies under approved agreements limiting the 
information to that which is relevant in making a determination of 
eligibility for Federal benefits administered by those agencies; and 
(16) disclose through computer matching, information on individuals 
with whom the Bureau of the Public Debt has lost contact, to other 
Federal agencies for the purpose of utilizing letter forwarding 
services to advise these individuals that they should contact the 
Bureau about returned payments and/or matured unredeemed securities.

Disclosures to consumer reporting agencies:
    Debtor information is also furnished, in accordance with 5 U.S.C. 
552a (b)(12) and section 3 of the Debt Collection Act of 1982, to 
consumer reporting agencies to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, safeguarding, 
retaining, and disposing of records in the system:
Storage:
    Records in this system are stored in their original form in file 
cabinets, or as information in electronic media, or on microform.

Retrievability:
    Information can be retrieved alphabetically by name, address, and 
period of time security was issued, by bond serial numbers, or, in some 
cases, numerically by social security number. In the case of 
securities, except Series G savings bonds, registered in more than one 
name, information relating thereto can be retrieved only by the names, 
or, in some cases, the social security number of the registrants, 
primarily the registered owners or first-named co-owners. In the case 
of gift bonds inscribed with the social security number of the 
purchaser, bonds are retrieved under that number, or by bond serial 
number.

Safeguards:
    Information is contained in secure buildings or in areas which are 
occupied either by officers and responsible employees of Public Debt 
who are subject to personnel screening procedures and to the Treasury 
Department Code of Conduct or by agents of Public Debt who are required 
to maintain proper control over records while in their custody. 
Additionally, since in most cases, numerous steps are involved in the 
retrieval process, unauthorized persons would be unable to retrieve 
information in meaningful form. Information stored in electronic media 
is safeguarded by automatic data processing security procedures in 
addition to physical security measures. Additionally, for those 
categories of records stored in computers with on-line terminal access, 
the information cannot be accessed without proper passwords and 
preauthorized functional capability.

Retention and disposal:
    Records of holdings, forms, documents, and other legal papers which 
constitute the basis for transactions subsequent to original issue are 
maintained for such time as is necessary to protect the legal rights 
and interests of the United States Government and the persons affected, 
or otherwise until they are no longer historically significant. Other 
records are disposed of at varying intervals in accordance with records 
retention schedules reviewed and approved by the National Archives and 
Records Administration (NARA). All records are destroyed by shredding, 
incineration, or maceration. Records in electronic media are 
electronically erased using accepted techniques.

System manager(s) and address:
    Assistant Commissioner, Savings Bond Operations Office, 
Parkersburg, WV 26106-1328.

Notification procedure:
    Individuals may submit their requests for determination if the 
system contains records pertaining to them or for access to records as 
provided under ``Record Access Procedures.'' Contesting records 
procedures or requests for correction of records and appeals from an 
initial denial of a request for correction of records may be submitted 
as provided under the applicable heading below.

Record access procedures:
    Individuals who wish to request access to records relating to them 
or who wish to request correction of records they believe to be in 
error should submit such requests pursuant to the procedures set out 
below in compliance with the applicable regulations (31 CFR part 1, 
subpart C). Requests which do not comply fully with these procedures 
may result in noncompliance with the request, but will be answered to 
the extent possible.
    (1) Requests by individuals about securities they own: (a) For 
current income savings bonds: Individuals may make inquiries at a 
Federal Reserve Bank or Branch or directly to the Bureau of the Public 
Debt, Savings Bond Operations Office, Division of Transactions and 
Rulings, Parkersburg, WV 26106-1328, (304) 480-6112. If the particular 
Federal Reserve Bank or Branch cannot access the particular record, the 
individual will be advised to contact the Savings Bond Operations 
Office. Individuals should provide sufficient information, including 
their address and social security number, to identify themselves as 
owner or co-owner of the securities. They should provide the complete 
bond serial numbers, including alphabetic prefixes and suffixes, if 
known. Otherwise, the series, approximate date of issue, form of 
registration, and except for Series G Savings bonds registered in co-

[[Page 69940]]

ownership form, the names and social security numbers of all persons 
named in the registration should be provided. If a Case Identification 
Number is known, that should be provided. (b) For all other types of 
securities covered by this system of records: Individuals should 
contact the following: Bureau of the Public Debt, Savings Bond 
Operations Office, Division of Transactions and Rulings, Parkersburg, 
WV 26106-1328, (304) 480-6112. Individuals should provide sufficient 
information, including their address and social security number, to 
identify themselves as owner or co-owner of the securities. Individuals 
should provide sufficient information to identify the securities, such 
as type or series of security, approximate date of issue, serial 
number, form of registration, and the name and social security number 
of the first-named co-owner, or in the case of gift bonds the social 
security number of the purchaser if that number was used.
    (2) Requests by anyone other than individuals about securities they 
own must contain sufficient information to identify the securities; 
this would include type or series of securities, approximate date of 
issue, serial number, and form of registration. These requests will be 
honored only if the identity and right of the requester to the 
information have been established. Requests should be sent to the 
following: Bureau of the Public Debt, Savings Bond Operations Office, 
Division of Transactions and Rulings, Parkersburg, WV 26106-1328, (304) 
480-6112. (a) Requests by a beneficiary for information concerning 
securities registered in beneficiary form must be accompanied by the 
name and social security number of the owner and by proof of death of 
the registered owner. (b) Requests for records of holdings or other 
information concerning a deceased or incapacitated individual should be 
accompanied either by evidence of the requester's appointment as legal 
representative of the estate of the individual or by a statement 
attesting that no such representative has been appointed and giving the 
nature of the relationship between the requester and the individual.

Contesting record procedures:
    (1) A request by an individual contesting the content of records or 
for correction of records should be in writing, be signed, and clearly 
state that the request is made pursuant to the Privacy Act of 1974. (2) 
The request for correction should specify: (a) The dates of the prior 
correspondence concerning the records in question; (b) the specific 
records alleged to be incorrect; (c) the correction requested; and (d) 
the reasons therefor. (3) The request must include any available 
evidence in support of the request. (4) The request for correction 
should be sent to: Director, Division of Transactions and Rulings, 
Savings Bond Operations Office, Bureau of the Public Debt, Parkersburg, 
WV 26106-1328, (304) 480-6112.

Appeals from an Initial Denial of a Request for Correction of Records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, be signed by the individual involved and 
clearly state that it is made pursuant to the Privacy Act of 1974. (2) 
All appeals must, to be processed under the Privacy Act procedures, be 
delivered to the address set forth for submission of appeals within 35 
days of the individual's receipt of the initial denial of the requested 
correction. (3) All appeals must specify: (a) The records to which the 
appeal relates, (b) the date of the initial request made for correction 
of the records, and (c) the date that initial denial of the request for 
correction was received. (4) All appeals must also specify the reasons 
for the requester's disagreement with the initial denial of correction 
and must include any applicable supporting evidence. (5) Appellate 
determinations will be made by the Commissioner of the Public Debt or 
the delegate of such officer. Appeals should be addressed to, or 
delivered personally to the following: Privacy Act Amendment Appeal, 
Chief Counsel, Bureau of the Public Debt, Department of the Treasury, 
999 E Street, Room 503, Washington, DC 20239-0001, or as otherwise 
provided in the applicable appendix to 31 CFR part 1, subpart C.

Record source categories:
    Information on records in this system is furnished by the 
individuals or their authorized representatives as listed in 
``Categories of Individuals'' and issuing agents for securities or is 
generated within the system itself.

Exemptions claimed for the system:
    None.
TREASURY/BPD .003

System name:
    United States Securities (Other than Savings Type Securities)--
Treasury/BPD.

System location:
    Bureau of the Public Debt: Washington, DC; Parkersburg, WV; Federal 
Reserve Banks and Branches located at: Atlanta, GA; Baltimore, MD; 
Birmingham, AL; Boston, MA; Buffalo, NY; Charlotte, NC; Chicago, IL; 
Cincinnati, OH; Cleveland, OH; Dallas, TX; Denver, CO; Detroit, MI; El 
Paso, TX; Houston, TX; Jacksonville, FL; Kansas City, MO; Little Rock, 
AR; Los Angeles, CA; Louisville, KY; Memphis, TN; Miami, FL; 
Minneapolis, MN; Nashville, TN; New Orleans, LA; New York, NY; Oklahoma 
City, OK; Omaha, NE; Philadelphia, PA; Pittsburgh, PA; Portland, OR; 
Richmond, VA; Salt Lake City, UT; San Antonio, TX; San Francisco, CA; 
Seattle, WA; and St. Louis, MO.

Categories of individuals covered by the system:
    Present and former owners of, subscribers to, claimants to, persons 
entitled to, and inquirers concerning United States Treasury securities 
(except savings-type securities) and interest thereon and such 
securities for which the Treasury acts as agent including, but not 
limited to, Treasury Bonds, Notes, and Bills; Adjusted Service Bonds; 
Armed Forces Leave Bonds; and Federal Housing Administration 
Debentures.

Categories of records in the system:
    (1) Issuance: Records relating to tenders, bids, subscriptions, 
advices of shipment, requests (applications) for original issue, and 
correspondence concerning erroneous issue and nonreceipt of securities. 
(2) Holdings: Records of ownership and interest activity on registered 
or recorded United States securities (other than savings-type 
securities); records about fees for TREASURY DIRECT accounts exceeding 
a stipulated amount; change of name and address notices; correspondence 
concerning errors in registration or recordation; nonreceipt or over- 
and underpayments of interest and principal; records of interest 
activity; records of unclaimed accounts; and letters concerning the New 
York State tax exemption for veterans of World War I. (3) Transactions 
(redemptions, payments, reissues, transfers, and exchanges): Records 
which include securities transaction requests; records about fees for 
definitive securities issued; legal papers supporting transactions; 
applications for transfer, disposition, or payment of securities of 
deceased or incompetent owners; records of Federal estate tax 
transactions; certificates of ownership covering paid overdue bearer 
securities; records of erroneous redemption transactions; records of 
retired securities; and payment records. (4) Claims: Records including 
correspondence concerning lost, stolen,

[[Page 69941]]

destroyed, or mutilated United States securities (other than savings-
type securities) or securities for which the Treasury acts as agent and 
interest coupons thereon; bonds of indemnity; legal documents 
supporting claims for relief; and records of caveats entered. (5) 
Inquiries: Records of correspondence with individuals who have 
requested information concerning United States Treasury securities 
(other than savings-type securities) or securities for which the 
Treasury acts as agent. (6) All of the above categories of records 
except ``(4) Claims'' include records of Treasury bills, notes, and 
bonds in the TREASURY DIRECT Book-entry Securities System. (7) Records 
in connection with the commercial book-entry system relate to 
information on tenders and in accounts maintained in the system.

Authority for maintenance of the system:
    31 U.S.C. 3101 et seq. and 5 U.S.C. 301. Routine uses of records 
maintained in the system, including categories of users and the purpose 
of such uses: A record or information from a record maintained in this 
system of records may be disclosed as a routine use to: (1) Agents or 
contractors of the Department for the purpose of administering the 
public debt of the United States; (2) next-of-kin, voluntary guardian, 
legal representative or successor in interest of a deceased or 
incapacitated owner of securities and others entitled upon transfer, 
exchange, distribution, or payment for the purpose of assuring 
equitable and lawful disposition of securities and interest; (3) any of 
the owners if the related securities are registered or recorded in the 
names of two or more owners; (4) the Internal Revenue Service for the 
purpose of facilitating the collection of the tax revenues of the 
United States; (5) the Department of Justice in connection with 
lawsuits to which the Department of the Treasury is a party or to 
trustees in bankruptcy for the purpose of carrying out their duties; 
(6) the Veterans Administration when it relates to the holdings of 
Armed Forces Leave Bonds to facilitate the redemption or disposition of 
these securities; (7) other federal agencies to effect salary or 
administrative offset for the purpose of collecting debts; (8) a 
consumer reporting agency, including mailing addresses obtained from 
the Internal Revenue Service, to obtain credit reports; (9) a debt 
collection agency, including mailing addresses obtained from the 
Internal Revenue Service, for debt collection services; (10) 
contractors conducting Treasury-sponsored surveys, polls, or 
statistical analyses relating to marketing or administration of the 
public debt of the United States; (11) appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (12) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena; (13) a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (14) disclose through 
computer matching information on individuals owing debts to the Bureau 
of the Public Debt to other Federal agencies for the purpose of 
determining whether the debtor is a Federal employee or retiree 
receiving payments which may be used to collect the debt through 
administrative or salary offset; (15) disclose through computer 
matching information on holdings of Treasury securities to requesting 
Federal agencies under approved agreements limiting the information to 
that which is relevant in making a determination of eligibility for 
Federal benefits administered by those agencies; and (16) disclose 
through computer matching, information on individuals with whom the 
Bureau of the Public Debt has lost contact, to other Federal agencies 
for the purpose of utilizing letter forwarding services to advise these 
individuals that they should contact the Bureau about returned payments 
and/or matured unredeemed securities.

Disclosures to consumer reporting agencies:
    Debtor information is also furnished, in accordance with 5 U.S.C. 
552a (b)(12) and section 3 of the Debt Collection Act of 1982, to 
consumer reporting agencies to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:

Storage:
    Records in this system are stored in their original form in file 
cabinets, as information in electronic media, or on microform.

Retrievability:
    Information can be retrieved by social security or account number, 
or, in some cases, alphabetically by name or numerically by security 
serial number. In the case of securities registered in more than one 
name, information relating thereto can generally only be retrieved by 
social security number or by the name of the first-named owner. 
Information about individuals submitting electronic bids can also be 
retrieved by bidder identification number, where such number has been 
assigned.

Safeguards:
    Information is contained in secure buildings, Federal Records 
Centers, or in areas which are occupied either by officers and 
responsible employees of the Department who are subject to personnel 
screening procedures and to the Executive Branch and Treasury 
Department Standards of Conduct or by agents of the Department who are 
required by the Department to maintain proper control over records 
while in their custody. Additionally, since in most cases, numerous 
steps are involved in the retrieval process, unauthorized persons would 
be unable to retrieve information in a meaningful form. Information 
stored in electronic media is safeguarded by automatic data processing 
security procedures in addition to physical security measures. 
Additionally, for those categories of records stored in computers with 
terminal access, the information cannot be obtained or modified without 
proper passwords and preauthorized functional capability.

Retention and disposal:
    Records of holdings, forms, documents, and other legal papers which 
constitute the basis for transactions subsequent to original issue are 
maintained for such time as is necessary to protect the legal rights 
and interests of the U.S. Government and the persons affected, or 
otherwise until they are no longer historically significant. Other 
records are disposed of at varying intervals in accordance with records 
retention schedules reviewed and approved by the National Archives and 
Records Administration (NARA). All records are destroyed by shredding, 
incineration, or maceration. Records in electronic media are 
electronically erased using accepted techniques.

System manager(s) and address:
    Records relating to information contained in the Treasury Auction 
Automation Processing System: Assistant Commissioner, Office of 
Financing, Bureau of the Public Debt, Washington, DC 20239-0001. All 
other records: Assistant Commissioner, Office of Securities and 
Accounting Services,

[[Page 69942]]

Bureau of the Public Debt, Parkersburg, WV 26106-1328.

Notification procedure:
    Individuals may submit their requests for determination if the 
system contains records pertaining to them or for access to records as 
provided under ``Records access procedures'' and ``Requests for access 
to records.'' Contesting records procedures or requests for correction 
of records and appeals from an initial denial of a request for 
correction of records may be submitted as provided under the applicable 
heading below.

Record access procedures:
    Individuals who wish to request access to records relating to them 
or who wish to request correction of records they believe to be in 
error should submit such requests pursuant to the procedures set out 
below in compliance with the applicable regulations (31 CFR part 1, 
subpart C). Requests which do not comply fully with these procedures 
may result in noncompliance with the request, but will be answered to 
the extent possible.

Requests for access to records:
    (1) Requests by individuals for information relating to records 
contained in the commercial book-entry system should be directed to the 
Assistant Commissioner, Office of Financing, Bureau of the Public Debt, 
Washington, DC 20239-0001. (2) Requests by individuals about securities 
they own: (a) For Treasury bills, notes, or bonds held in the TREASURY 
DIRECT Book-entry Securities System: Individuals may contact the 
nearest Federal Reserve Bank or Branch or the Bureau of the Public Debt 
as listed in the appendix 1 to this system of records. Individuals 
should provide sufficient information, including their social security 
number, to identify themselves as owners of securities and sufficient 
information, including account number, to identify their TREASURY 
DIRECT account. (b) For all other categories of records in this system 
of records: Individual owners should contact: Assistant Commissioner, 
Office of Securities and Accounting Services, Bureau of the Public 
Debt, Parkersburg, WV 26106-1328. Requests should contain information 
to identify themselves including name, address, and social security 
number; the type of security involved such as a registered note or 
bond, an Armed Forces Leave Bond, etc.; and, to the extent possible, 
specify the loan, issue date, denomination, exact form of registration, 
and other information about the securities. (3) Requests by individuals 
who are representatives of owners or their estates require appropriate 
authority papers. Write to: Assistant Commissioner, Office of 
Securities and Accounting Services, Bureau of the Public Debt, 
Parkersburg, WV 26106-1328, to obtain information on these 
requirements. (4) In all cases: The request for information will be 
honored only if the identity and right of the requester to the 
information have been established.

Contesting records procedures:
    (1) A request by an individual contesting records procedures or for 
correction of records should be in writing, be signed, and, in order 
for the Privacy Act procedures to apply, state that the request is made 
pursuant to the Privacy Act of 1974. (2) The request should specify: 
(a) the dates of the prior correspondence with the Bureau or a Federal 
Reserve Bank or Branch concerning the records in question, (b) the 
specific records involved, (c) the change or correction requested, and 
(d) the reasons therefor. (3) The request must include any available 
evidence in support of the request and should be sent to: Assistant 
Commissioner, Office of Financing, Bureau of the Public Debt, 
Washington, DC 20239-0001, for requests concerning information relating 
to records contained in the commercial book-entry system; for all other 
records Assistant Commissioner, Office of Securities and Accounting 
Services, Bureau of the Public Debt, Parkersburg, WV 26106-1328, for 
all other requests.

Appeals from an Initial Denial of a Request for Correction of Records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, be signed by the individual involved, and, 
in order for the Privacy Act procedures to apply, state that it is made 
pursuant to the Privacy Act of 1974. (2) All appeals must, to be 
handled under the Privacy Act procedures, be delivered to the address 
set forth for submission of appeals within 35 days of the individual's 
receipt of the initial denial of the requested correction. (3) All 
appeals must specify: (a) The records to which the appeal relates, (b) 
the date the initial request for correction of the records was made, 
and (c) the date that initial denial of the request for correction was 
received. (4) All appeals must also specify the reasons for the 
requester's disagreement with the initial denial of correction and must 
include any applicable supporting evidence. (5) Appeals should be 
addressed to the Commissioner, Bureau of the Public Debt, Washington, 
DC 20239-0001, or as otherwise provided in the applicable appendix to 
31 CFR part 1, subpart C.

Record source categories:
    Information contained in records in the system is furnished by the 
individuals or their authorized representatives as listed in 
``Categories of Individuals,'' or is generated within the system 
itself.

Exemptions claimed for the system:
    None.

Appendix of TREASURY DIRECT Contacts

    This appendix lists the mailing addresses and telephone numbers 
of the places that may be contacted by individuals when inquiring 
about their securities accounts maintained in TREASURY DIRECT. The 
initials ``FRB'' stand for Federal Reserve Bank or Branch.
    FRB Atlanta: PO Box 662, Atlanta, GA 30301-0662; Telephone: 
(recording) 404-521-8657; (other) 404-521-8653.
    FRB Baltimore: PO Box 1378, Baltimore, MD 21203; Telephone: 
(recording) 410-576-3500; (other) 410-576-3553.
    FRB Birmingham: PO Box 830447, Birmingham, AL 35283-0447; 
Telephone: (recording) 205-731-8702; (other) 205-731-8708.
    FRB Boston: PO Box 2076, Boston, MA 02106-2076; Telephone: 
(recording) 617-973-3800; (other) 617-973-3810.
    FRB Buffalo: PO Box 961, Buffalo, NY 14240-0961; Telephone: 
(recording) 716-849-5158; (other) 716-849-5000.
    FRB Charlotte: PO Box 30248, Charlotte, NC 28230; Telephone: 
(recording) 704-358-2424; (other) 704-358-2410.
    FRB Chicago: PO Box 834, Chicago, IL 60690; Telephone: 312-322-
5369.
    FRB Cincinnati: PO Box 999, Cincinnati, OH 45201-0999; 
Telephone: 513-721-4794, ext. 334.
    FRB Cleveland: PO Box 6387, Cleveland, OH 44101-1687; Telephone: 
216-579-2490.
    FRB Dallas: PO Box 655906, Dallas, TX 75265-5906; Telephone: 
(recording); 214-922-6100 (other) 214-922-6770.
    FRB Denver: PO Box 5228, Denver, CO 80217-5228; Telephone: 
(recording) 303-572-2475; (other) 303-572-2473.
    FRB Detroit: PO Box 1059, Detroit, MI 48231-1059; Telephone: 
(recording) 313-963-6140; (other) 313-964-6157.
    FRB El Paso: PO Box 100, El Paso, TX 79999; Telephone: 
(recording) 915-544-4730; (other) 915-521-8272
    FRB Houston: PO Box 2578, Houston, TX 77252-2578; Telephone: 
713-659-1629 or 1621.
    FRB Jacksonville: PO Box 2499, Jacksonville, FL 32231-2499; 
Telephone: (recording) 904-632-1178; (other) 904-632-1179 or 1190.
    FRB Kansas City: PO Box 419033, Kansas City, MO 64141-6033; 
Telephone: (recording) 816-881-2499; (other) 816-881-2883.
    FRB Little Rock: PO Box 1261, Little Rock, AR 72203; Telephone: 
(recording) 501-324-8275; (other) 501-324-8272.

[[Page 69943]]

    FRB Los Angeles: PO Box 512077, Los Angeles, CA 90051-0077; 
Telephone: 213-624-7398.
    FRB Louisville: PO Box 32710, Louisville, KY 40232-2710; 
Telephone: (recording) 502-568-9240; (other) 502-568-9238.
    FRB Memphis: PO Box 407, Memphis, TN 38101; Telephone: 
(recording) 901-523-9380; (other) 901-579-2423.
    FRB Miami: PO Box 520847, Miami, FL 33152-0847; Telephone: 
(recording) 305-471-6257; (other) 305-471-6497.
    FRB Minneapolis: PO Box 291, Minneapolis, MN 55480-0291; 
Telephone: 612-204-6650
    FRB Nashville: PO Box 24382, Nashville, TN 37202-4382; 
Telephone: (recording) 615-251-7236; (other) 615-251-7100.
    FRB New Orleans: PO Box 52948, New Orleans, LA 70152-2948; 
Telephone: (recording) 504-593-5839; (other) 504-593-3200.
    FRB New York: Federal Reserve, PO Station, New York, NY 10045; 
Telephone: (recording) 212-720-5823; (other) 212-720-6619.
    FRB Oklahoma City: PO Box 25129, Oklahoma City, OK 73125-0129; 
Telephone: (recording) 405-270-8660; (other) 405-270-8652.
    FRB Omaha: Securities Department, PO Box 3958, Omaha, NE 68103-
0958; Telephone: (recording) 402-221-5638; (other) 402-221-5636.
    FRB Philadelphia: PO Box 90, Philadelphia, PA 19105-0090; 
Telephone: (recording) 215-574-6580 or 6188; (other) 215-574-6680.
    FRB Pittsburgh: PO Box 867, Pittsburgh, PA 15230-0867; 
Telephone: (recording) 412-261-7988; (other) 412-261-7802.
    FRB Portland: PO Box 3436, Portland, OR 97208-3436; Telephone: 
(recording) 503-221-5931; (other) 503-221-5932.
    FRB Richmond: PO Box 27622, Richmond, VA 23261; Telephone: 
(recording) 804-697-8355; (other) 804-697-8372.
    FRB Salt Lake City: PO Box 30780, Salt Lake City, UT 84130-0780; 
Telephone: (recording) 801-322-7844; (other) 801-322-7882.
    FRB San Antonio: PO Box 1471, San Antonio, TX 78295; Telephone: 
(recording) 210-978-1330; (other) 210-978-1305.
    FRB San Francisco: PO Box 7702, San Francisco, CA 94120-7702; 
Telephone: (recording) 415-974-3491; (other) 415-974-2330.
    FRB Seattle: PO Box 3567, Seattle, WA 98124; Telephone: 
(recording) 206-343-3615; (other) 206-343-3605.
    FRB St. Louis: PO Box 14915, St. Louis, MO 63178; Telephone: 
314-444-8703.
    United States Treasury, Washington, DC.: Bureau of the Public 
Debt, Capital Area Servicing Center, Washington, DC 20239-0001; 
Telephone: 202-874-4000; Device for hearing impaired, 202-874-4026.
TREASURY/BPD .004

System name:
    Controlled Access Security System--Treasury/BPD.

System location:
    Bureau of the Public Debt, Parkersburg, WV.

Categories of individuals covered by the system:
    Bureau of the Public Debt employees, employees of contractors and 
service companies, and official visitors.

Categories of records in the system:
    A record is created for each access to designated areas and 
contains the individual's name; card number; work shift; access level; 
time, date, and location of each use of the access card at a card 
reader.

Authority for maintenance of the system:
    31 U.S.C. Sec. 321; 41 CFR 101-20.103.

Routine uses of records maintained in the System, including categories 
of users and the purposes of such uses:
    A record or information from a record maintained in this system may 
be disclosed as a routine use to: (1) Appropriate Federal, State, local 
or foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license; (2) a Federal, State, or local agency 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, or 
in connection with criminal law proceedings, or in response to a 
subpoena; (4) a Congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, arbitrators and 
other parties responsible for the administration of the Federal labor-
management program if needed in the performance of their authorized 
duties.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic media and paper records.

Retrievability:
    Information on individuals can be retrieved by name or card number.

Safeguards:
    Both the central system and the peripheral system will have limited 
accessibility. Paper records and magnetic disks are maintained in 
locked file cabinets with access limited to those personnel whose 
official duties require access, such as the systems manager, Bureau 
security officials, and employee relations specialists. Access to 
terminals is limited through the use of passwords to those personnel 
whose official duties require access, as for paper records.

Retention and disposal:
    The retention period is for three years; then the records are 
destroyed.

System manager(s) and address:
    Director, Division of Administrative Services, 200 Third Street, 
Parkersburg, WV 26106-1328.

Notification procedure:
    Address inquiries and initial requests for correction of records 
to: Director, Division of Administrative Services, Parkersburg, WV 
26106-1328.

Record access procedures:
    Individuals who wish to request access to records relating to them 
or who wish to request correction of records they believe to be in 
error should submit such requests pursuant to the procedures set out 
below in compliance with the applicable regulations (31 CFR part 1, 
subpart C). Requests which do not comply fully with these procedures 
may result in noncompliance with the request, but will be answered to 
the extent possible.

Requests for Access to Records:
    (1) A request for access to records should be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
The Bureau reserves the right to require additional verification of an 
individual's identity. (2) The request should be submitted to the 
following: Director, Division of Administrative Services, Parkersburg, 
WV 26106-1328. (3) The request must state whether the requester wishes 
to be notified that the record exists or desires to inspect or obtain a 
copy of the record. If a copy of the record is desired, the requester 
must agree to pay the fees for copying the documents in accordance with 
31 CFR part 1, subpart C. (4) Requests for records concerning a 
deceased or incapacitated individual should be accompanied either by

[[Page 69944]]

evidence of the requester's appointment as legal representative of the 
estate or by a statement attesting that no such representative has been 
appointed and giving the nature of the relationship between the 
requester and the individual.

Requests for Correction of Records:
    (1) A request by an individual for correction of records should be 
in writing, signed by the individual involved, identify the system of 
records, and clearly state that the request is made pursuant to the 
Privacy Act of 1974. The Bureau reserves the right to require 
additional verification of an individual's identity. (2) The initial 
request should be submitted to the following: Director, Division of 
Administrative Services, Parkersburg, WV 26106-1328. (3) The request 
for correction should specify: (a) The dates of records in question; 
(b) the specific records alleged to be incorrect; (c) the correction 
requested; and (d) the reasons therefor. (4) The request must include 
any available evidence in support of the request.

Appeals from an Initial Denial of a Request for Correction of Records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. The Bureau reserves the right to require 
additional verification of an individual's identity. (2) An appeal 
must, to be handled under the Privacy Act procedures, be addressed to 
the following: Commissioner, Bureau of the Public Debt, Washington, DC 
20239-0001 (or as otherwise provided for in the applicable appendix to 
31 CFR, part 1, subpart C), within 35 days of the individual's receipt 
of the initial denial of the requested correction. (3) An appeal must 
also specify: (a) The records to which the appeal relates; (b) the date 
of the initial request made for correction of the records, and (c) the 
date that the initial denial of the request for correction was 
received. (4) An appeal must also specify the reasons for the 
requester's disagreement with the initial denial of correction and must 
include any applicable supporting evidence.

Contesting record procedures:
    See ``Notification Procedure'' and ``Record Access Procedures.''

Record source categories:
    The individual concerned, his/her supervisor, or an official of the 
individual's firm or agency.

Exemptions claimed for the system:
    None.
TREASURY/BPD .005

System name:
    Employee Assistance Records--Treasury/BPD.

System location:
    Bureau of the Public Debt, 200 Third Street, Parkersburg, West 
Virginia 26106. This system covers Public Debt employee assistance 
records that are maintained by another Federal, State, or local 
government, or contractor under an agreement with Public Debt to 
provide the Employee Assistance Program (EAP) functions. The system 
location of entities under an agreement with Public Debt is available 
from the system manager.

    Note: Records covering individuals described in ``Categories of 
individuals covered by the system'' who are or were counseled 
through a Public Debt negotiated agreement with the U.S. Public 
Health Service, Department of Health and Human Resources, are not 
covered by this notice. Those records are maintained by the Public 
Health Service and its Privacy Act system notice (09-15-0001, 
Division of Federal Occupational Health Medical and Counseling 
Records, or 09-90-0010, Employee Assistance Program Records) 
applies.

Categories of individuals covered by the system:
    Public Debt employees and former employees who will be or have been 
counseled, either by self-referral or supervisory-referral regarding 
drug abuse, alcohol, emotional health, or other personal problems. 
Where applicable, this system also covers family members of these 
employees when the family member utilizes the services of the EAP as 
part of the employee's counseling or treatment process.

Categories of records in the system:
    This system contains records of each employee and, in some cases, 
family members of the employee who have utilized the Employee 
Assistance Program for a drug, alcohol, emotional, or personal problem. 
Examples of information which may be found in each record are the 
individual's name, social security number, date of birth, grade, job 
title, home address, telephone numbers, supervisor's name and telephone 
number, assessment of problem, and referrals to treatment facilities 
and outcomes.

Authority for maintenance of the system:
    5 U.S.C. 301, 7361, 7362, 7904; 44 U.S.C. 3101.

Routine uses of records maintained in the System, including categories 
of users and the purpose of such uses:
    These records and information in these records may be disclosed to: 
(1) An entity under contract with Public Debt for the purpose of 
providing the EAP function; (2) medical personnel to the extent 
necessary to meet a bona fide medical emergency in accordance with the 
Confidentiality of Alcohol and Drug Abuse Patient Records regulations 
(42 CFR part 2); (3) qualified personnel for the purpose of conducting 
scientific research, management audits, financial audits, or program 
evaluation, provided individual identifiers are not disclosed in any 
manner, in accordance with the Confidentiality of Alcohol and Drug 
Abuse Patient Records regulations (42 CFR part 2); (4) a third party 
upon authorization by an appropriate order of a court of competent 
jurisdiction granted after application showing good cause therefor, in 
accordance with the Confidentiality of Alcohol and Drug Abuse Patient 
Records regulations (42 CFR part 2); (5) the Department of Justice or 
other appropriate Federal agency in defending claims against the United 
States when the records are not covered by the Confidentiality of 
Alcohol and Drug Abuse Patient Records regulations at 42 CFR part 2.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    These records are retrieved by the name and social security number 
of the individual on whom they are maintained.

Safeguards:
    Records are stored in locked safes with combination locks. Only 
individuals with a need-to-know have access. Automated records are 
protected by restricted access procedures. Access to records is 
strictly limited to agency or contractor officials with a bona fide 
need for the records. These records are always maintained apart from 
any other system of records.
    When Public Debt contracts with an entity for the purpose of 
providing the EAP functions, the contractor shall be required to 
maintain Privacy Act safeguards with respect to such records. The 
contractor will surrender to Public Debt all of these records as well 
as any new records at the time of contract termination. Also, when the 
disclosure of records is requested, the contractor will not make the 
determination about whether the records may be disclosed.

[[Page 69945]]

Retention and disposal:
    The retention period is 3 years after termination of counseling or 
until any litigation is resolved. If an employee is no longer employed 
by Public Debt, records are retained for 3 years after the official 
date of termination. Then the records are destroyed.

System manager and address:
    Director, Human Resources Division, Bureau of the Public Debt, 200 
Third Street, Parkersburg, WV 26106-1328.

Notification procedure:
    Address inquiries and initial requests for correction of records 
to: Director, Human Resources Division, Bureau of the Public Debt, 200 
Third Street, Parkersburg, WV 26106-1328.

Record access procedures:
    Individuals who wish to request access to records relating to them 
or who wish to request correction of records they believe to be in 
error should submit such requests pursuant to the procedures set out 
below in compliance with the applicable regulations (31 CFR part 1 
subpart C). Requests which do not comply fully with these procedures 
may result in noncompliance with the request, but will be answered to 
the extent possible.

Requests for Access to Records:
    (1) A request for access to records must be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
At least two items of identification must be furnished; e.g., date of 
birth; social security number; dates of employment, if request is by 
employee; relationship to employee, if request is by family member; or 
similar information. Public Debt reserves the right to require 
additional verification of an individual's identity; (2) The request is 
to be submitted to the Director, Human Resources Division, Bureau of 
the Public Debt, 200 Third Street, Parkersburg, WV 26106-1328; (3) The 
request must state whether the requester wishes to be notified that the 
record exists or desires to inspect or obtain a copy of the record. If 
a copy of the record is desired, the requester must agree to pay the 
fees for copying the documents in accordance with 31 CFR part 1 subpart 
C; (4) Requests for records concerning a deceased or incapacitated 
individual must be accompanied either by evidence of the requester's 
appointment as legal representative of the estate or by a notarized 
statement attesting that no such representative has been appointed and 
giving the nature of the relationship between the requester and the 
individual.

Requests for Correction of Records:
    (1) A request by an individual for correction of records must be in 
writing, signed by the individual involved, identify the system of 
records, and clearly state that the request is made pursuant to the 
Privacy Act of 1974. At least two items of identification must be 
furnished; e.g., date of birth; social security number; dates of 
employment, if request is by employee; relationship to employee, if 
request is by family member; or similar information. Public Debt 
reserves the right to require additional verification of an 
individual's identity; (2) The initial request is to be submitted to 
the Director, Human Resources Division, 200 Third Street, Parkersburg, 
WV 26106-1328; (3) The request for correction should specify: (a) The 
dates of records in question, (b) the specific records alleged to be 
incorrect, (c) the correction requested, and (d) the reasons therefor; 
(4) The request must include any available evidence in support of the 
request.

Appeals from an Initial Denial of a Request for Correction of Records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records, and clearly state that it is made pursuant to 
the Privacy Act of 1974. At least two items of identification must be 
furnished; e.g., date of birth; social security number; dates of 
employment, if request is by employee; relationship to employee, if 
request is by family member; or similar information. Public Debt 
reserves the right to require additional verification of an 
individual's identity; (2) Appellate determinations will be made by the 
Commissioner of the Public Debt or the delegate of such officer. 
Appeals should be addressed as follows: Privacy Act Amendment, Chief 
Counsel, Bureau of the Public Debt, Department of the Treasury, 999 E 
Street, NW, Room 503, Washington, DC 20239-0001 (or as otherwise 
provided for in the applicable appendix to 31 CFR part 1 subpart C), 
within 35 days of the individual's receipt of the initial denial of the 
requested correction; (3) An appeal must also specify: (a) The records 
to which the appeal relates, (b) the date of the initial request made 
for correction of the records, and (c) the date that the initial denial 
of the request for correction was received; (4) An appeal must also 
specify the reasons for the requester's disagreement with the initial 
denial of correction and must include any applicable supporting 
evidence.

Contesting record procedures:
    See ``Notification Procedure'' and ``Record Access Procedures.''

Record source categories:
    Information in this system of records comes from the individual to 
whom it applies, the supervisor of the individual if the individual was 
referred by a supervisor, or the Employee Assistance Program staff 
member who records the counseling session.

Exemptions claimed for the system:
    None.
TREASURY/BPD .006

System name:
    Health Service Program Records--Treasury/BPD.

System location:
    Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26106-
1328.

Categories of individuals covered by the system:
    (1) Bureau of the Public Debt employees who receive services under 
the Federal Employee Health Services Program from the Public Debt 
Health Unit in Parkersburg, West Virginia. (2) Federal employees of 
other organizations in the Parkersburg, West Virginia, vicinity who 
receive services under the Federal Employee Health Services Program 
from the Public Debt Health Unit in Parkersburg, West Virginia. (3) 
Non-Federal individuals working in or visiting the buildings, who may 
receive emergency treatment from the Public Debt Health Unit in 
Parkersburg, West Virginia.

Categories of records in the system:
    This system is comprised of records developed as a result of an 
individual's utilization of services provided under the Federal 
Government's Health Service Program. These records contain information 
such as: Examination, diagnostic, assessment and treatment data; 
laboratory findings; nutrition and dietetic files; nursing notes; 
immunization records; blood donor records; CPR training; First Aider; 
names, social security number, date of birth, handicap code, addresses, 
and telephone numbers of individual; name, address, and telephone 
number of individual's physician; name, address, and telephone number 
of hospital; name, address, and telephone number of emergency contact; 
and information obtained from the individual's physician; and record of 
requested accesses by any Public Debt employee

[[Page 69946]]

(other than Health Unit personnel) who has an official need for the 
information.

    Note: This system does not cover records related to counseling 
for drug, alcohol, or other problems covered by System No. Treasury/
BPD .005--Employee Assistance Records. Medical records relating to a 
condition of employment or an on-the-job occurrence are covered by 
the Office of Personnel Management's System of Records No. OPM/GOVT-
10--Employee Medical File System Records.

Authority for maintenance of the system:
    Title 5 U.S.C. 7901.

Purpose(s):
    These records document an individual's utilization on a voluntary 
basis of health services provided under the Federal Government's Health 
Service Program at the Health Unit at the Bureau of the Public Debt in 
Parkersburg, West Virginia. Data is necessary to ensure proper 
evaluation, diagnosis, treatment, and referral to maintain continuity 
of care; a medical history of care received by the individual; planning 
for further care of the individual; a means of communication among 
health care members who contribute to the individual's care; a legal 
document of health care rendered; a tool for evaluating the quality of 
health care rendered.

Routine uses of records maintained in the System, including categories 
of users and the purposes of such uses:
    A record or information from a record maintained in this system of 
records may be disclosed as a routine use to: (1) Medical personnel 
under a contract agreement with Public Debt; (2) a Federal, State, or 
local public health service agency as required by applicable law, 
concerning individuals who have contracted certain communicable 
diseases or conditions. Such information is used to prevent further 
outbreak of the disease or condition; (3) appropriate Federal, State, 
or local agencies responsible for investigation of an accident, 
disease, medical condition, or injury as required by pertinent legal 
authority; (4) the Department of Justice in connection with lawsuits in 
which the Department of the Treasury is a party or has an interest; (5) 
a Federal agency responsible for administering benefits programs in 
connection with a claim for benefits filed by an employee; (6) a 
Congressional office from the record of an individual in response to an 
inquiry from the Congressional office made at the request of that 
individual; (7) a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, or in response to a subpoena or in connection 
with criminal law proceedings.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    These records are retrieved by the name of the individual to whom 
they pertain.

Safeguards:
    These records are maintained in a secured room with access limited 
to Health Unit personnel whose duties require access. Medical personnel 
under a contract agreement who have access to these records are 
required to maintain adequate safeguards with respect to such records.

Retention and disposal:
    Records are maintained in accordance with National Archives and 
Records Administration retention schedules. Paper and microform records 
ready for disposal are destroyed by shredding or burning. Records in 
electronic media are electronically erased using accepted techniques.

System managers and address:
    Director, Division of Administrative Services, Bureau of the Public 
Debt, Parkersburg, West Virginia 26106-1328.

Notification procedure:
    Individuals may submit their requests for determination if the 
system contains records pertaining to them or for access to records as 
provided under ``Record Access Procedures.'' Requests must be made in 
compliance with the applicable regulations (31 CFR part 1, subpart C). 
Requests which do not comply fully with these procedures may result in 
noncompliance with the request, but will be answered to the extent 
possible.

Record access procedures:
    (1) A request for access to records should be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but instead showing a name and 
signature. If the individual is seeking access by mail, identity may be 
established by the presentation of a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau reserves the right to require 
additional verification of an individual's identity. (2) The request 
should be submitted to the following: Director, Division of 
Administrative Services, Bureau of the Public Debt, Parkersburg, West 
Virginia 26106-1328. (3) The request must state whether the requester 
wishes to be notified that the record exists or desires to inspect or 
obtain a copy of the record. If a copy of the record is desired, the 
requester must agree to pay the fees for copying the documents in 
accordance with 31 CFR 1.26(d)(2)(ii).
    An individual who requests access to a Health Service Program 
Record shall, at the time the request is made, designate in writing the 
name of a responsible representative who will be willing to review the 
record and inform the subject individual of its content. This does not 
permit the representative to withhold the records from the requester. 
Rather, the representative is expected to provide access to the records 
while explaining sensitive or complex information contained in the 
records.

Contesting record procedures:
    (1) A request by an individual contesting the content of records or 
for correction of records should be in writing, signed by the 
individual involved, identify the system of records, and clearly state 
that the request is made pursuant to the Privacy Act of 1974. If the 
request is made in person, identity may be established by the 
presentation of a single official document bearing the individual's 
photograph or by the presentation of two items of identification 
without the photograph but instead showing a name and signature. If the 
request is by mail, identity may be established by the presentation of 
a signature, address, and one other identifier such as a photocopy of 
an official document bearing the individual's signature. The Bureau 
reserves the right to require additional verification of an 
individual's identity. (2) The initial request should be submitted to 
the following: Director, Division of Administrative Services, Bureau of 
the Public Debt, Parkersburg, West Virginia 26106-1328. (3) The request 
should specify: (a) The dates of records in question, (b) the specific 
records alleged to be incorrect, (c) the correction requested, and (d) 
the reasons therefor. (4) The request must include

[[Page 69947]]

any available evidence in support of the request.

Appeals from an Initial Denial of a Request for Correction of Records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of record, and clearly state that it is made pursuant to the 
Privacy Act of 1974. If the individual is making an appeal in person, 
identity may be established by the presentation of a single official 
document bearing the individual's photograph or by the presentation of 
two items of identification without the photograph but instead showing 
a name and signature. If the individual is making an appeal by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau reserves the 
right to require additional verification of an individual's identity. 
(2) Appellate determinations will be made by the Commissioner of the 
Public Debt or the delegate of such officer. Appeals made by mail 
should be addressed to, or delivered personally to: Privacy Act 
Amendment Appeal, Chief Counsel, Bureau of the Public Debt, 999 E 
Street, NW., Room 503, Washington, DC 20239-0001 (or as otherwise 
provided for in the applicable appendix to 31 CFR part 1, subpart C), 
within 35 days of the individual's receipt of the initial denial of the 
requested correction. (3) An appeal must also specify: (a) The records 
to which the appeal relates, (b) the date of the initial request made 
for correction of the records, and (c) the date that the initial denial 
of the request for correction was received. (4) An appeal must also 
specify the reasons for the requester's disagreement with the initial 
denial of correction and must include any applicable supporting 
evidence.

Record source categories:
    Information in this system of records comes from the individual to 
whom it applies; laboratory reports and test results; Health Unit 
physicians, nurses, and other medical technicians who have examined, 
tested, or treated the individual; the individual's personal physician; 
other Federal employee health units; and other Federal agencies.

Exemptions claimed for the system:
    None.
TREASURY BPD .007

System name:
    Gifts to Reduce the Public Debt--Treasury/BPD.

System location:
    Bureau of the Public Debt, Office of Securities and Accounting 
Services, Capital Area Servicing Center, C Street Building, Washington, 
DC 20239-0001.

Categories of individuals covered by the system:
    Donors of gifts to reduce the public debt.

Categories of records in the system:
    Correspondence; copies of checks, money orders, or other payments; 
copies of wills and other legal documents; and other material related 
to gifts to reduce the public debt, received on or after October 1, 
1984, by the Bureau of the Public Debt either directly from the donor 
or through the donor's Congressional or other representative.
    This system does not cover gifts to reduce the public debt received 
prior to October 1, 1984, when this function was handled by the 
Financial Management Service. This system of records does not cover 
gifts sent to other agencies, such as gifts sent with one's Federal 
income tax return to the Internal Revenue Service. This system does not 
include any other gifts to the United States.

Authority for maintenance of the system:
    Title 31 U.S.C. 3113.

Purpose(s):
    These records document the receipt from donors of gifts to reduce 
the public debt. They provide a record of correspondence acknowledging 
receipt, information concerning any legal matters, and a record of 
depositing the gift and accounting for it.

Routine uses of records maintained in the System, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license; (2) Disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, or 
in response to a subpoena, or in connection with criminal law 
proceedings; (3) Provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (4) Disclose information to agents or contractors 
of the Department for the purpose of administering the public debt of 
the United States; (5) Disclose information to a legal representative 
of a deceased donor for the purpose of properly administering the 
estate of the deceased; (6) Disclose information to the Internal 
Revenue Service for the purpose of confirming whether a tax-deductible 
event has occurred; (7) Disclose information to the Department of 
Justice in connection with lawsuits in which the Department of the 
Treasury is a party or has an interest.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, microform, and electronic media.

Retrievability:
    These records are retrieved by the name of the donor; amount of 
gift, type of gift; date of gift; social security number of donor, if 
provided; control number, check number; State code.

Safeguards:
    These records are maintained in controlled access areas. Automated 
records are protected by restricted access procedures. Checks and other 
payments are stored in locked safes with access limited to personnel 
whose duties require access.

Retention and disposal:
    Records of gifts to reduce the public debt are maintained in 
accordance with National Archives and Records Administration retention 
schedules. All records are destroyed by incineration or shredding. 
Records in electronic media are electronically erased using accepted 
techniques.

System manager(s) and address:
    Fiscal Officer, Capital Area Servicing Center, Office of Securities 
and Accounting Services, Bureau of the Public Debt, C Street Building, 
Washington, DC 20239-0001.

Notification procedure:
    Address inquiries and initial requests for correction of records to 
the System Manager.

Record access procedures:
    Individuals who wish to request access to records relating to them 
or who wish to request correction of

[[Page 69948]]

records they believe to be in error should submit such requests 
pursuant to the procedures set out below in compliance with the 
applicable regulations (31 CFR part 1, subpart C). Requests which do 
not comply fully with these procedures may result in noncompliance with 
the request, but will be answered to the extent possible.

Requests for Access to Records:
    (1) A request for access to records should be in writing, signed by 
the individual concerned, identify the system of records, and clearly 
indicate that the request is made pursuant to the Privacy Act of 1974. 
If the individual is seeking access in person, identity may be 
established by the presentation of a single official document bearing 
the individual's photograph or by the presentation of two items of 
identification without the photograph but instead showing a name and 
signature. If the individual is seeking access by mail, identity may be 
established by the presentation of a signature, address, and one other 
identifier such as a photocopy of an official document bearing the 
individual's signature. The Bureau reserves the right to require 
additional verification of an individual's identity; (2) The request 
should be submitted to the following: Fiscal Officer, Capital Area 
Servicing Center, Office of Securities and Accounting Services, Bureau 
of the Public Debt, C Street Building, Washington, DC 20239-0001; (3) 
The request must state whether the requester wishes to be notified that 
the record exists or desires to inspect or obtain a copy of the record. 
If a copy of the record is desired, the requester must agree to pay the 
fees for copying the documents in accordance with 31 CFR 
1.26(d)(2)(ii).

Requests for Correction of Records:
    (1) A request by an individual for correction of records should be 
in writing, signed by the individual involved, identify the system of 
records, and clearly state that the request is made pursuant to the 
Privacy Act of 1974. If the individual is seeking correction in person, 
identity may be established by the presentation of a single official 
document bearing the individual's photograph or by the presentation of 
two items of identification without the photograph but instead showing 
a name and signature. If the individual is seeking correction by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau reserves the 
right to require additional verification of an individual's identity; 
(2) The initial request should be submitted to the following: Fiscal 
Officer, Capital Area Servicing Center, Office of Securities and 
Accounting Services, Bureau of the Public Debt, C Street Building, 
Washington, DC 20239-0001; (3) The request for correction should 
specify: (a) The dates of records in question, (b) the specific records 
alleged to be incorrect, (c) the correction requested, and (d) the 
reasons therefor; (4) The request must include any available evidence 
in support of the request.

Appeals from an Initial Denial of a Request for Correction of Records:
    (1) An appeal from an initial denial of a request for correction of 
records must be in writing, signed by the individual involved, identify 
the system of records and clearly state that it is made pursuant to the 
Privacy Act of 1974. If the individual is making an appeal in person, 
identity may be established by the presentation of a single official 
document bearing the individual's photograph or by the presentation of 
two items of identification without the photograph but instead showing 
a name and signature. If the individual is making an appeal by mail, 
identity may be established by the presentation of a signature, 
address, and one other identifier such as a photocopy of an official 
document bearing the individual's signature. The Bureau reserves the 
right to require additional verification of an individual's identity; 
(2) Appellate determinations will be made by the Commissioner of the 
Public Debt or the delegate of such officer. Appeals made by mail 
should be addressed to, or delivered personally to: Privacy Act 
Amendment Appeal, Chief Counsel, Bureau of the Public Debt, 999 E 
Street, NW., Room 503, Washington, DC 20239-0001 (or as otherwise 
provided for in the applicable appendix to 31 CFR part 1, subpart C), 
within 35 days of the individual's receipt of the initial denial of the 
requested correction; (3) An appeal must also specify: (a) The records 
to which the appeal relates, (b) the date of the initial request made 
for correction of the records, and (c) the date that the initial denial 
of the request for correction was received; (4) An appeal must also 
specify the reasons for the requester's disagreement with the initial 
denial of correction and must include any applicable supporting 
evidence.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' and ``Record Access Procedures.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies, executors, administrators, and other involved persons.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

BILLING CODE: 4810-42-P

United States Secret Service

TREASURY/USSS .001

SYSTEM NAME:
    Administrative Information System--Treasury/USSS.

SYSTEM LOCATION:
    (a) U.S. Secret Service (Headquarters), 1800 G St. NW, Washington, 
DC 20223. Components of this System are geographically dispersed 
throughout U.S. Secret Service field offices. (See below, United States 
Secret Service, appendix A, listing the addresses of Secret Service 
offices.) (b) U.S. Secret Service Uniformed Division, 1310 L St., NW, 
Washington, DC 20005; (c) Presidential Protective Division, U.S. Secret 
Service, Room 10, Old Executive Office Building, 17th and Pennsylvania 
Ave., NW, Washington, DC 20500; (d) Vice Presidential Protective 
Division, U.S. Secret Service, Old Executive Office Building, Room 295, 
Washington, DC 20500; (e) Dignitary Protective Division U.S. Secret 
Service, 1310 L St., NW, Washington, DC 20005; (f) Anacostia Naval 
Station, Bldg. 411, 2701 South Capital Street, SE, Washington, DC 
20373; (g) Johnson Protective Division, U.S. Secret Service, PO Box 
921, Stonewall, TX 78671; (h) Ford Protective Division, U.S. Secret 
Service, PO Box 955, Rancho Mirage, CA 92270-955; (i) Technical 
Security Division, U.S. Secret Service, 1709 New York Avenue, NW., 
Washington, DC 20500; (j) Carter Protective Division, U.S. Secret 
Service, PO Box 308, Plains, GA 31780. (k) Reagan Protective Division, 
U.S. Secret Service, 2121 Avenue Of the Stars, Century City, CA 90067, 
(l) Bush Protective Division, U.S. Secret Service PO Box 79797, 
Houston, Texas 77279-9797, (m) White House Section, U.S. Secret 
Service, Old Executive Office Bldg., Rm. 23, Washington, DC 20500.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (a) Individuals who are now or were Secret Service employees; (b) 
Individuals, contractors, and vendors,

[[Page 69949]]

etc., who are presently doing or previously did business with the 
Secret Service; (c) Claimants against the Secret Service under the 
Federal Tort Claims Act and the Military Personnel and Federal 
Employees Claims Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (a) Records containing information on issuance of Secret Service 
equipment and accountable government property; (b) Records containing 
procurement negotiations, contracts, agreements, etc., with the Secret 
Service; (c) Records containing information on past, present, and 
future administrative correspondence with individuals, contractors, 
vendors, etc., who have or plan to enter into contractual agreements 
with the Secret Service; (d) Records on vehicle accidents, injuries, 
fatalities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title 40 and 41 of the U.S. Code, and other rules and regulations 
where applicable; 5 U.S.C. 301; 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    (1) Disclosure of information to the Department of Treasury, GAO, 
OMB, GSA, the Department of Justice and other Federal, state, and local 
government agencies regarding purchases, contracts, and anticipated 
purchases and contracts of the Secret Service; (2) To provide 
administrative services for the Secret Service and maintain 
administrative records as required by law; (3) To use in the 
adjudication of any claim for or against the Secret Service; (4) 
Disclosure to individuals, contractors, vendors, etc., for the purpose 
of inquiries relating to or confirmation of orders and purchases; (5) 
Disclosure to a student participating in a Secret Service student 
volunteer program, where such disclosure is necessary to further the 
efforts of the Secret Service.

POLICIES AND PRACTICES FOR STORING RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are contained in file jackets and portions of the 
information are stored electronically at Headquarters.

RETRIEVABILITY:
    Records may be retrieved by name and/or number.

SAFEGUARDS:
    (1) File jackets and electronic data at Headquarters are located in 
locked rooms which are secured by alarms and other internal security 
devices with guards on duty on an around the clock basis. Access is 
available only to employees responsible for records management and 
operational employees who have a need for such information, each of 
whom holds a top secret security clearance; (2) The file jackets in 
Secret Service field offices are located in locked file cabinets or in 
locked rooms when Secret Service employees are not on duty. Access to 
the system is limited to employees of the Secret Service holding top 
secret security clearances.

RETENTION AND DISPOSAL:
    The file jackets and electronic data are retained in accordance 
with mandatory National Archives Records Administration (NARA), General 
Records Schedules 3, 4, 8, 10, 11, 13, & 23. Disposal is by burning, 
shredding, and/or electronic deletion.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Director, Office of Administration, U.S. Secret Service, 
1800 G St., NW, Rm. 850 Washington, DC 20223.

Notification procedure:
    Individuals who wish to present a request as to whether this system 
contains records pertaining to them should address inquiries to: 
Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 
1800 G St., NW, Room 720, Washington, DC 20223.

Record access procedures:
    Requests for information contained in this system should be 
addressed to: Freedom of Information and Privacy Acts Officer, U.S. 
Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (a) Individuals who are presently or were Secret Service employees; 
(b) Individuals, corporations, companies, contractors, etc., previously 
engaged or presently engaged in business with the Secret Service; (c) 
Claimants.

Exemptions claimed for the system:
    None.
TREASURY/USSS .002

System name:
    Chief Counsel Record System--Treasury/USSS.

System location:
    Office of Chief Counsel, United States Secret Service, 1800 G St., 
NW, Washington, DC 20223.

Categories of individuals covered by the system:
    (a) Individuals who have filed administrative claims; (b) 
Individuals involved in litigation against the U.S. Secret Service; (c) 
Individuals who have filed a petition regarding forfeiture; (d) 
Employees, former employees or applicants who have filed equal 
employment opportunity claims against the U.S. Secret Service; (e) 
Employees or former employees who have appealed disciplinary actions 
taken against them by the U. S. Secret Service to the Merit System 
Protection Board.

Categories of records in the system:
    (a) Copies of administrative claims filed against the Secret 
Service or employees of the U.S. Secret Service and responses thereto; 
(b) Any type of legal document, including but not limited to 
complaints, summaries, affidavits, litigation reports, motions, and any 
other court filing or administrative filing or evidence; (c) Records 
concerning requests for information regarding the use of reproductions 
of obligations of the United States including bonds, checks, coins, 
coupons, currencies (U.S. and foreign), fractional notes, postage 
stamps (U.S. and foreign), postal money orders, and postmarks.

Authority for maintenance of the system:
    18 U.S.C. 3056; 28 U.S.C. 2672 (Federal Tort Claims Act); 18 U.S.C. 
471-509.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Administrative claims may be routinely sent to Department of 
Justice attorneys to assist them in litigation involving the Secret 
Service; (2) Legal records and litigation reports may be sent to 
Department of Justice attorneys to assist them in the preparation for 
litigation involving the U.S. Secret Service; (3) Records indicating a 
violation or potential violation of law, whether civil, criminal or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule or order issued 
pursuant thereto, may be referred to the appropriate Federal, state, 
local or foreign agency charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation or order issued pursuant 
thereto; (4) Disclosures to opposing counsel, a court magistrate or 
administrative tribunal in the course of a legal proceeding, and 
disclosures to opposing counsel in the course of

[[Page 69950]]

discovery proceedings for the purpose of, enforcing, or prosecuting, a 
violation or potential violation of law, whether civil, criminal or 
regulatory in nature and whether arising by general statute or 
particular program statute, or by regulation, rule or order issued 
pursuant thereto; (5) Disclosures to Federal, state or local agencies 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, such as current licenses, if necessary 
to obtain information relevant to an agency decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant or other benefit; (6) Disclosures to a Federal agency in response 
to its request, in connection with the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract or the issuance 
of a license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter; (7) Disclosure to a student 
participating in a Secret Service student volunteer program, where such 
disclosure is necessary to further the efforts of the Secret Service.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are contained in file jackets.

Retrievability:
    This System is indexed chronologically for administrative claims 
and requests for information regarding reproductions. Access to the 
physical files containing litigation records is by name.

Safeguards:
    The file jackets are secured in a locked room with guards on duty 
on an around-the-clock basis. Access to the records is available only 
to employees responsible for record management and operational 
employees who have a need for such information, each of whom holds a 
top secret security clearance.

Retention and disposal:
    (1) Closed litigation case files are retained for a period of 5 
years; (2) Administrative claims, and requests for information are 
disposed of at varying intervals in accordance with the records 
retention schedule approved by the National Archives and Records 
Administration. Any disposal is by shredding and/or burning.

System manager(s) and address:
    Chief Counsel, U.S. Secret Service, 1800 G St., NW, Room 842, 
Washington, DC 20223.

Notification procedure:
    Individuals who wish to present a request as to whether the system 
contains records pertaining to them should address inquiries to: 
Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 
1800 G St., NW, Room 720, Washington, DC 20223.

Record access procedures:
    Requests for information contained in this System should be 
addressed to: Freedom of Information and Privacy Acts Officer, U.S. 
Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (a) Administrative claims are filed by those individuals who 
believe that they have a claim against the U.S. Secret Service; (b) 
Individuals who are involved in legal proceedings against the U.S. 
Secret Service. All litigation reports are initiated by Office of Chief 
Counsel, U.S. Secret Service; (c) Requests for information regarding 
the use of reproductions from Secret Service field offices, the general 
public, and from professional organizations; other Federal agencies, 
and Federal, State and local courts.

Exemptions claimed for the system:
    None.
TREASURY/USSS .003

System name:
    Criminal Investigation Information System--Treasury/USSS.

System location:
    (a) United States Secret Service, (Headquarters) 1800 G St., NW, 
Washington, DC 20223; (b) Components of this System are geographically 
dispersed throughout Secret Service field offices. (See United States 
Secret Service appendix A listing the addresses of Secret Service field 
offices.)

Categories of individuals covered by the system:
    (a) Individuals who have been or are currently the subject of a 
criminal investigation by the U.S. Secret Service in connection with 
the performance by that agency of its authorized criminal investigative 
functions; (b) Individuals who are payees, registered owners or 
endorsers of stolen or lost obligations and other securities of the 
United States; (c) Individuals who are witnesses, complainants, 
informants, suspects, defendants, fugitives, released prisoners, 
correspondents, organized crime figures, and victims of crimes who have 
been identified by the Secret Service in the conduct of criminal 
investigations or by information supplied by other law enforcement 
agencies, government units, and the general public.

Categories of records in the system:
    (a) Records containing information compiled for the purpose of 
identifying individual criminal offenders and alleged offenders and 
consisting only of identifying data and notations of arrest, the nature 
and disposition of criminal charges, sentencing, confinement, release, 
and parole or probation status; (b) Records containing information 
compiled for the purpose of a criminal investigation, including reports 
of informants and investigators, and associated with an identifiable 
individual; (c) Records containing reports identifiable with an 
individual compiled at various stages of the process of enforcement of 
criminal laws from arrest or indictment through release from 
supervision; (d) Records containing investigatory material compiled for 
law enforcement purposes, including but not limited to, handwriting 
exemplars; laboratory analyses of inks and papers; handwriting 
analyses; petitions for the remission of forfeitures; notice of non-
receipt of Treasury drafts; affidavits of forged endorsements; opinions 
of the examiner of questioned documents; reports or opinions from the 
examination of computer evidence; reports or opinions from the 
examination of altered cellular telephones; certificates by owners of 
U.S. registered securities concerning forged requests for payments or 
assignments; applications for relief on account of loss, theft, or 
destruction of U.S. Savings Bonds or checks; photographic reproductions 
of obligations and other securities of the United States; contraband 
items; claims against the United States for the proceeds of government 
checks and bonds; and reports necessary for the settlement of check and 
bond claims; names and telephone numbers of persons intercepted by 
electronic, mechanical, or other device under the provisions of Title 
18 U.S.C., Section 2510 et.seq. compiled during the lawful course of a 
criminal or civil investigation.

[[Page 69951]]

Authority for maintenance of the system:
    18 U.S.C. 3056.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Disclosure to Federal, state, and local government agencies 
foreign or domestic, having prosecutive and civil law enforcement 
functions for use by attorneys, magistrates, and judges, parole or 
probation authorities and other law enforcement authorities for the 
purpose of developing a criminal or civil investigation, prosecuting, 
sentencing, or determining the parole and probation status of criminal 
offenders or suspected criminal offenders; (2) Disclosure to personnel 
of other Federal, state and local law enforcement agencies, foreign or 
domestic, for the purpose of developing information on subjects 
involved in Secret Service criminal investigations and assisting other 
law enforcement agencies in the investigation and prosecution of 
violations of the criminal laws which those agencies are responsible 
for enforcing; (3) Disclosure to personnel of Federal, state, and local 
governmental agencies, where such disclosure is considered reasonably 
necessary for the purpose of furthering Secret Service efforts to 
investigate the activities of and apprehend criminal offenders and 
suspected criminal offenders; (4) Disclosure to personnel of Federal, 
state, and local governmental agencies, foreign and domestic, where 
there is a showing of reasonable necessity to obtain such information 
to accomplish a valid law enforcement purpose; (5) Disclosure to 
employees and officials of financial and commercial business firms and 
to private individuals of identifying information pertaining to actual 
or suspected criminal offenders where such disclosure is considered 
reasonably necessary for the purpose of furthering Secret Service 
efforts to investigate the activities of and apprehend criminal 
offenders and suspected criminal offenders; (6) Records maintained in 
this System indicating a violation or potential violation of law, 
whether civil, criminal or regulatory in nature, and whether arising by 
general statute or particular program statute, or by regulation, rule 
or order issued pursuant thereto, may be disclosed to the appropriate 
agency, whether Federal, state, local or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, or rule, regulation 
or order issued pursuant thereto; (7) Disclosures in the course of 
presenting evidence to a court, magistrate or administrative tribunal 
and disclosures to opposing counsel in the course of discovery 
proceedings for the purpose of enforcing, or prosecuting, a violation 
or potential violation of law, whether civil, criminal or regulatory in 
nature and whether arising by general statute or particular program 
statute, or by regulation, rule or order issued pursuant thereto; (8) 
Disclosures to Federal, state or local agencies maintaining civil, 
criminal or other pertinent information or enforcement information 
relevant to an agency decision concerning the hiring or retention of an 
employee, or the issuance of a license, grant or other benefit; (9) 
Disclosures to a Federal, state or local agency in response to its 
request, in connection with the hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation of 
an employee, the letting of a contract or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to the requesting agency's 
decision on the matter; (10) Disclosures of information relating to 
criminal and civil proceedings to the news media in accordance with the 
guidelines contained in 28 CFR 50.2; (11) Disclosure in connection with 
the utilization by the Secret Service of the Northern Virginia Regional 
Identification System for the storage and retrieval of fingerprint 
information maintained by the Secret Service; (12) Disclosure to a 
student participating in a Secret Service student volunteer program, 
where such disclosure is necessary to further the efforts of the Secret 
Service.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    All records comprising this system are contained in file jackets, 
computerized data systems, microfilm and microfiche. Portions of the 
indices and information contained in the records are maintained in 
electronic storage media located at Headquarters.

Retrievability:
    This system is indexed by name, address, vehicle license number, 
and/or telephone number, and is retrieved through computer search of 
magnetic media indices both at Headquarters and in the field offices. 
Additionally, subjects are retrievable from the computerized files by 
physical description. Access to the physical files containing records 
is by case number.

Safeguards:
    (1) At Headquarters, the field jackets containing the records are 
secured by alarms, and other internal security devices, in locked rooms 
with guards on duty on an around-the-clock basis. Access to the records 
is available only to employees responsible for records management and 
operational employees with a ``need to know,'' each of whom has a top 
secret security clearance; (2) In field offices the file jackets are 
located in locked filing cabinets and when Secret Service employees are 
not on duty, in locked rooms. Access to the system is controlled and 
limited to employees of the Secret Service holding top secret security 
clearances.

Retention and disposal:
    (1) All Judicial cases, 20 years; (2) Non-judicial criminal 
investigative cases (except non-judicial check and bond cases), 10 
years; (3) Non-judicial check claim and bond forgery cases, 5 years; 
(4) Administrative files of an investigatory nature, 5 years; (5) All 
other files and records the disposition of which is not otherwise 
specified, 5 years; (6) Investigations for other districts, 2 years; 
(7) Receipts vary with the case file to which they pertain; (8) 
Investigation Control Forms, varies; (9) Arrest History Forms, 
Indefinite; (10) Headquarters Criminal Investigative case files, 30 
years; indices and microfilm copies are retained for an indefinite 
period; (11) Consensual and non-consensual interception indices, 10 
years or when investigative use no longer exists, whichever is longer; 
(12) Fingerprint and photograph files, at varying intervals in 
accordance with record retention schedules approved by the National 
Archives and Records Administration. Disposal is by burning, shredding, 
maceration, and pulping, and/or electronic deletion.

System manager(s) and address:
    Assistant Director, Office of Investigations, U.S. Secret Service, 
1800 G St., NW, Washington, DC 20223.

Notification procedure:
    In accordance with the provisions of 5 U.S.C. 552a (j) and (k), the 
Director of the U.S. Secret Service has exempted this System from 
compliance with the provisions of 5 U.S.C. 552a(e)(4)(G).

Record access procedures:
    In accordance with the provisions of 5 U.S.C. 552a (j) and (k), the 
Director of the U.S. Secret Service has exempted this System from 
compliance with the provisions of 5 U.S.C. 552a (e)(4)(H).

[[Page 69952]]

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the 
Director of the U.S. Secret Service has exempted this System from 
compliance with the provisions of 5 U.S.C. 552a (e)(4)(I).

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d), 
(e)(1), (e)(4)(G), (e)(4)(H), and (e)(4)(I), of the Privacy Act 
pursuant to 5 U.S.C. 552a (j) and (k).
TREASURY/USSS .004

System name:
    Financial Management Information System--Treasury/USSS.

System location:
    (a) U.S. Secret Service, (Headquarters), 1800 G St., NW, 
Washington, DC 20223; (See below United States Secret Service, appendix 
A listing the addresses of Secret Service field offices.); (b) U.S. 
Secret Service Uniformed Division, 1310 L Street, NW, Room 320, 
Washington, DC 20005; (c) Special Services Division, U.S. Secret 
Service, Building 216, Washington Navy Yard, Washington, DC 20374; (d) 
Presidential Protective Division, U.S. Secret Service, Room 10, Old 
Executive Office Building, Washington, DC 20500; (e) Vice-Presidential 
Protective Division, U.S. Secret Service, Old Executive Office 
Building, Room 295, Washington, DC 20500; (f) Dignitary Protective 
Division, U.S. Secret Service, 1310 L St., NW, Suite 500, Washington, 
DC 20005; (g) Johnson Protective Division, U.S. Secret Service, PO Box 
927, Stonewall, TX 78671; (h) Ford Protective Division, U.S. Secret 
Service, PO Box 955, Rancho Mirage, CA 92270-955; (i) Carter Protective 
Division, U.S. Secret Service, PO Box 308, Plains, GA 31780-0308; (j) 
Technical Security Division, U.S. Secret Service, 1709 New York Ave. 
NW., Washington, DC 20223. (k) Reagan Protective Division, U.S. Secret 
Service, 2121 Avenue of the Stars, Century City, CA 90067. (l) Bush 
Protective Division, U. S. Secret Service PO Box 79797, Houston, Texas 
77279-9797, (m) White House Section, U.S. Secret Service Old Executive 
Office Bldg., Rm. 23, Washington, DC 20500.

Categories of individuals covered by the system:
    (a) Individuals who are now, or were previously, Secret Service 
employees; (b) Individuals, contractors, vendors, etc., who are 
presently doing business with or previously did business with the 
Secret Service; (c) Individuals who are involved in or were previously 
involved in tort claims with the Secret Service; (d) Individuals who 
are now or previously were involved in payments (accounts receivable) 
with the Secret Service; (e) Individuals who have been recipients of 
awards.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (a) Records containing information compiled for the purpose of pay, 
travel, property damage, expenses incurred other than travel, and 
retirement annuities and taxes; (b) Records containing information of 
accounts receivable and payable, involving Secret Service employees and 
other persons; (c) Records containing information of tort claims 
dealing with Secret Service property, concerning payment and accounts 
receivable; (d) Records containing information on the expenditures, 
anticipated expenditures, and budget studies of the Secret Service; (e) 
Time and attendance records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 68, 484, 952, and 1801 through 1806, and 5 U.S.C. 5514, 
and 21 U.S.C. 2415.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The routine uses of the records contained in this System are as 
follows: (1) Disclosure to the Internal Revenue Service, U.S. Treasury, 
GAO, OPM and other Federal agencies dealing with the payment and 
collection of monies concerning Secret Service employees; (2) 
disclosure to the Internal Revenue Service, U.S. Treasury Department, 
OPM, GAO, and other Federal agencies dealing with the payment, 
collection and audit of monies concerning persons who have financial 
dealings with the Secret Service; (3) To establish and maintain a means 
of gaining statistical information needed to answer inquiries from 
other Federal, state, and local governments and Congress; (4) To 
establish a reporting system to Treasury, OMB, GAO, and Congress 
concerning Secret Service expenditures; (5) To establish a means of 
payments to contractors and vendors for purchases made by Secret 
Service; (6) Disclosure to other Federal agencies to effect inter-
agency salary offset and to affect inter-agency administrative offset; 
(7) Disclosures to debt collection agencies for debt collection 
services; (8) Disclosures of current mailing addresses obtained from 
the Internal Revenue Service, which have become a part of this system, 
to consumer reporting agencies to obtain credit reports and to debt 
collection agencies for collection services; (9) Disclosures to 
appropriate Federal, State, or foreign agencies responsible for 
investigating or prosecution of the violation of, or for enforcing or 
implementing, a statute, rule, regulation, order or license; (10) 
Disclosures to a Federal, state, or local agency, maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit; (11) Disclosures to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (12) 
Disclosures to foreign governments in accordance with formal or 
informal international agreements; (13) Disclosures to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (14) Disclosures to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (15) 
Disclosure to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (16) Disclosure to a student participating in a Secret 
Service student volunteer program, where such disclosure is necessary 
to further the efforts of the Secret Service.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to consumer reporting agencies as defined in the Debt Collection 
of 1982 (31 U.S.C. 3701 (a)(3) or the Fair Credit Reporting Act (15 
U.S.C. 1681a(f)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    All records are contained in files, and/or microfiche. The 
information contained in this System is stored in computers maintained 
at Headquarters.

RETRIEVABILITY:
    This System is indexed by name and/or number at Headquarters and by 
name only in field offices, resident offices and

[[Page 69953]]

protective divisions. Access is by name and/or number.

SAFEGUARDS:
    (1) The file jackets, and computers are secured by alarms and other 
internal security devices in locked rooms with guards on duty on a 24-
hour basis; (2) Access to the records is available only to employees 
responsible for records management and operational employees who have a 
need for such information, each of whom holds a top secret security 
clearance; (3) The file jackets are located in locked rooms when Secret 
Service employees are not on duty. Access is limited to employees 
holding top secret security clearances.

RETENTION AND DISPOSAL:
    (1) Financial Management Division's automated accounting systems, 
foreign disbursement file, and paid files are retained for six years 
and three months; (2) Accounts receivable systems are maintained for 
six years and three months unless they are not liquidated; (3) Systems 
for holiday, overtime, and other pay adjustments, enter on duty 
information, resignations, retirements, reassignments, etc., are 
disposed of at varying intervals in accordance with records retention 
schedules approved by the National Archives Record Administration 
(NARA); (4) Records on personnel are retained in accordance with 
mandatory National Archives and Records Administration General Records 
Schedules 2, 5, 6, and 7. Disposal of records is by burning, mulching, 
shredding, or electronic deletion.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Director, Office of Administration, 1800 G St., NW, Rm 
850, Washington, DC 20223.

NOTIFICATION PROCEDURE:
    Individuals who wish to present a request as to whether this system 
contains a record pertaining to them should address inquiries to: 
Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 
1800 G St., NW, Room 720, Washington, DC 20223.

RECORD ACCESS PROCEDURES:
    Request for information contained in this System should be 
addressed to: Freedom of Information and Privacy Acts Officer, U.S. 
Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223.

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    (a) Individuals who are presently or were previously Secret Service 
employees; (b) Individuals who are presently or were service 
contractors or suppliers with the Secret Service; (c) Individuals who 
are presently or were previously involved in tort claims with the 
Secret Service; (d) Individuals who are presently or were previously 
involved in collections and disbursements with the Secret Service; (e) 
Internal Revenue Service; (f) Surviving spouse of deceased personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/USSS .005

SYSTEM NAME:
    Freedom of Information Request System--Treasury/USSS.

SYSTEM LOCATION:
    United States Secret Service, 1800 G St., NW, Washington, DC 20223.

Categories of individuals covered by the system:
    Individuals or organizations who have requested information under 
the Freedom of Information Act or the Privacy Act.

Categories of records in the system:
    (a) Correspondence and documents relating to requests for 
information; (b) Documents relevant to appeals and lawsuits under the 
Freedom of Information Act.

Authority for maintenance of the system:
    5 U.S.C. 552.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) Records may be disseminated to a Federal agency which furnished 
the record for the purpose of permitting a decision as to access or 
correction to be made by that Agency, or for the purpose of consulting 
with that Agency as to the propriety of access or correction; (2) 
Records may be disseminated to any appropriate Federal, state, local, 
or foreign Agency for the purpose of verifying the accuracy of 
information submitted by an individual who has requested amendment or 
correction of records; (3) Disclosure to a student participating in a 
Secret Service student volunteer program, where such disclosure is 
necessary to further the efforts of the Secret Service.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records comprising this System are maintained in file jackets and 
computerized data bases.

Retrievability:
    The files and indices are indexed numerically and alphabetically 
and/or through computer search of magnetic media.

Safeguards:
    The files and magnetic media are secured in locked rooms. Access to 
the records is available only to employees responsible for the 
management of the system and operational employees who have a need for 
such information, each of whom have a top secret security clearance.

Retention and disposal:
    All files are destroyed six years after the date of last entry. 
Magnetic media indices are retained for an indefinite period of time. 
Disposal is by burning, shredding, or electronic deletion.

System manager(s) and address:
    Freedom of Information and Privacy Acts Officer, U.S. Secret 
Service, 1800 G St., NW, Room 720, Washington, DC 20223.

Notification procedure:
    Individuals who wish to present a request as to whether this system 
contains records pertaining to them should address their inquiries to: 
Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 
1800 G St., NW, Room 720, Washington, DC 20223.

Record access procedures:
    Any individual wishing to obtain information on the procedures for 
gaining access to and contesting records should contact: Freedom of 
Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., 
NW, Room 720, Washington, DC 20223.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Individuals or organizations requesting information pursuant to the 
Freedom of Information Act or the Privacy Act.

Exemptions claimed for the system:
    None.

[[Page 69954]]

TREASURY/USSS .006

SYSTEM NAME:
    Non-Criminal Investigation Information System--Treasury/USSS.

SYSTEM LOCATION:
    (a) United States Secret Service, 1800 G St., NW, Washington, DC 
20223; (b) Components of this System are geographically dispersed 
throughout Secret Service field offices. (See below, United States 
Secret Service appendix A, listing the addresses of Secret Service 
field offices.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (a) Individuals who are applicants for employment with the U.S. 
Secret Service and other bureaus of the Department of the Treasury; (b) 
Individuals who are employees of the U.S. Secret Service and other 
bureaus of the Department of the Treasury holding security clearances 
granting access to classified documents and records; (c) Individuals 
who have filed administrative claims with the Secret Service and other 
bureaus of the Department of the Treasury under the Federal Tort Claims 
Act or who have been involved in automobile accidents or other 
incidents involving employees of the Secret Service and other bureaus 
of the Department of the Treasury resulting in tort claims against such 
individuals; (d) Individuals involved in investigations required in the 
administration of the Government Losses in Shipment Act, the Gold 
Reserve Act, and the Silver Purchase Act; (e) Individuals who are 
employees of the Secret Service and other bureaus of the Department of 
the Treasury who have been accused of misconduct in the performance of 
their duties, or who have been the subject of a complaint involving the 
performance of their official functions; (f) Individuals who are the 
subject of investigations or supply information to investigative agents 
conducting special investigations relating to the performance by the 
Secret Service of its statutory and regulatory functions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (a) Record containing investigatory material compiled solely for 
the purpose of determining suitability, eligibility, or qualifications 
for Federal civilian employment or access to classified information; 
(b) Records containing investigatory material compiled for law 
enforcement purposes, including but not limited to, reports of 
investigators relating to claims under the Federal Tort Claims Act, 
Government Losses in Shipment Act, the Gold Reserve Act and the Silver 
Purchase Act, and employee misconduct or malfeasance; (c) Records 
containing reports or statement of investigators, witnesses, 
complainants, claimants and correspondents associated with identifiable 
individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    18 U.S.C. 3056, Executive Order 10450 and Treasury Order 102-18 
(revised March, 1985); and Treasury Order 173-1.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The routine uses of the records contained in this System are as 
follows: (1) Disclosure to the Department of Justice and other Federal 
agencies for administrative, civil, or other legal proceedings to be 
used by personnel officials, attorneys, administrative law officers, 
and judges; (2) Disclosure to personnel of other Federal, state and 
local governmental agencies, foreign and domestic, for the purpose of 
developing or confirming information on individuals involved in non-
criminal investigations conducted by the Secret Service; (3) Disclosure 
to personnel of private institutions and to private individuals for the 
purpose of confirming and/or determining suitability, eligibility, or 
qualifications for Federal civilian employment or access to classified 
information; and for the purposes of furthering the efforts of the 
Secret Service to investigate the activities of individuals related to 
or involved in non-criminal civil and administrative investigations; 
(4) Disclosure to another agency or to an instrumentality of any 
governmental jurisdiction within or under the control of the United 
States for the purpose of determining suitability, eligibility, or 
qualifications for employment with or access to classified information 
in such other agency or instrumentality; (5) Records maintained 
indicating a violation or potential violation of law, whether civil, 
criminal or regulatory in nature, and whether arising by general 
statute or particular program statute, or by regulation, rule or order 
issued pursuant thereto, may be referred to the appropriate agency, 
whether Federal, state, local or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, or rule, regulation 
or order issued pursuant thereto; (6) Disclosures in the course of 
presenting evidence to a court, magistrate or administrative tribunal 
and disclosures to opposing counsel in the course of discovery 
proceedings for the purpose of enforcing, or prosecuting, a violation 
or potential violation of law, whether civil, criminal or regulatory in 
nature and whether arising by general statute or particular program 
statute, or by regulation, rule or order issued pursuant thereto; (7) 
Disclosures to Federal, state or local agencies maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to an agency decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant or other 
benefit, to the extent that the information is relevant and necessary 
to the requesting agencies' decision on the matter; (8) Disclosures of 
information relating to civil proceedings to the news media in 
accordance with the guidelines contained in 28 CFR 50.2. (9) Disclosure 
to Federal, state, or local government agencies for the purpose of 
developing a relevant ongoing civil, criminal, or background 
investigation; (10) Disclosure to a student participating in a Secret 
Service student volunteer program, where such disclosure is necessary 
to further the efforts of the Secret Service.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records comprising this system are contained in file jackets, 
computerized data systems, microfilm, and microfiche. Portions of the 
information are maintained in on-line computer data files located at 
Headquarters.

RETRIEVABILITY:
    This System is indexed alphabetically by name in Headquarters, 
Office of Inspection, and in field offices and retrieved through manual 
search of index cards and/or through computer search of magnetic media. 
Access to the physical files is by case number obtained from the name 
indices.

SAFEGUARDS:
    (1) The file jackets, indices and magnetic media are secured by 
alarms and other internal security devices in locked rooms with guards 
on duty on an around-the-clock basis. Access to the records is 
available only to employees responsible for record management and 
operational employees who have a need for such information, each of 
whom holds a top secret security clearance; (2) The file jackets field 
offices are located in locked filing cabinets and when employees are 
not on duty, in locked

[[Page 69955]]

rooms. Access to the system is limited to employees holding top secret 
security clearances.

RETENTION AND DISPOSAL:
    The retention schedule is as follows: (1) All judicial case records 
are retained for a period of 30 years; (2) Applicant security and 
background investigation records of Secret Service employees are 
retained for 20 years after retirement or separation of the employee 
from Secret Service employment; (3) Applicant investigation records 
relating to employees of Bureaus of the Treasury Department other than 
the Secret Service, are retained for 20 years; (4) All other records, 
the disposition of which are not otherwise specified, are retained. No 
destruction authorized. Magnetic media indices are retained for an 
indefinite period of time. Disposal: Disposal of records is by burning, 
shredding, maceration, pulping, and electronic deletion.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Directors, Office of Investigation and Office of 
Inspection, 1800 G St., NW, Washington, DC 20223.

NOTIFICATION PROCEDURE:
    The Director of the U.S. Secret Service has exempted this system 
from the provisions of 5 U.S.C. 552a(e)(4)(G).

RECORD ACCESS PROCEDURES:
    The Director of the U.S. Secret Service has exempted this System 
from the provisions of 5 U.S.C. 552a(e)(4)(H).

CONTESTING RECORD PROCEDURES:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    The Director of the U.S. Secret Service has exempted this system 
from the provisions of 5 U.S.C. 552a(e)(4)(I).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(4)(G), 
(e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a (j) and (k).
TREASURY/USSS .007

SYSTEM NAME:
    Protection Information System--Treasury/USSS.

SYSTEM LOCATION:
    (a) United States Secret Service, 1800 G St., NW, Washington, DC 
20223; (b) Presidential Protective Division, U.S. Secret Service, Room 
1, Old Executive Office Building, Washington, DC 20500; (c) Vice-
Presidential Protection Division, U.S. Secret Service, Room 295, 
Executive Office Building, Washington, DC 20500. (d) Dignitary 
Protective Division, U.S. Secret Service, 1310 L St., NW, Suite 500, 
Washington, DC 20005; (e) Special Services Division, U.S. Secret 
Service, Washington Navy Yard, 2nd and M St., SE, Bldg. 216, 
Washington, DC 20374;(f) Johnson Protective Division, U.S. Secret 
Service, PO Box 927, Stonewall, TX 78671; (g) Ford Protective Division, 
U.S. Secret Service, PO Box 955, Rancho Mirage, CA 92270-955; (h) U.S. 
Secret Service Uniformed Division, Room 320, 1310 L St., NW, 
Washington, DC 20005; (i) Technical Security Division, 1709 New York 
Avenue, NW., Washington, DC 20500. (j) Carter Protective Division, U.S. 
Secret Service, PO Box 308, Plains, GA 31780; (k) Reagan Protective 
Division, 2121 Avenue of the Stars, Fox Plaza, 34th Floor, Century 
City, CA 90067; (l) WAVES Center, Old Executive Office Bldg., Room 065. 
(m) Bush Protective Division, U. S. Secret Service PO Box 79797, 
Houston, Texas 77279-9797, (n) White House Section, U.S. Secret Service 
Old Executive Office Bldg., Rm. 23, Washington, DC 20500. Components of 
this System are geographically dispersed throughout Secret Service 
field offices. (See below, United States Secret Service Appendix A, 
listing the addresses of Secret Service field offices.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (a) Individuals who have been or are currently the subject of a 
criminal investigation by the U.S. Secret Service or another law 
enforcement agency for the violation of certain criminal statutes 
relating to the protection of persons or the security of properties; 
(b) Individuals who are the subjects of investigative records and 
reports supplied to the Secret Service by Federal, state, and local law 
enforcement agencies, foreign or domestic, other non-law enforcement 
governmental agencies, or private institutions and individuals; (c) 
Individuals who are the subjects of non-criminal protective and 
background investigations by the Secret Service and other law 
enforcement agencies where the evaluation of such individuals, in 
accordance with criteria established by the Secret Service, indicates a 
need for such investigations; (d) Individuals who are granted ingress 
and egress to areas secured by the Secret Service, or to areas in close 
proximity to persons protected by the Secret Service, including but not 
limited to invitees, passholders, tradesmen, and law enforcement, 
maintenance or service personnel; (e) Individuals who have attempted or 
solicited unauthorized entry into areas secured by the Secret Service; 
individuals who have sought an audience or contact with persons 
protected by the Secret Service or who have been involved in incidents 
or events which relate to the protective functions of the Secret 
Service; (f) Individuals who are witnesses, protectees, suspects, 
complainants, informants, defendants, fugitives, released prisoners, 
and correspondents who have been identified by the Secret Service or 
from information supplied by other law enforcement agencies, 
governmental units, private institutions, and members of the general 
public in connection with the performance by the Secret Service of its 
authorized protective functions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (a) Records containing information compiled for the purpose of 
identifying individual criminal offenders and alleged offenders and 
consisting only of identifying data and notations of arrest, the nature 
and disposition of criminal charges, sentencing, confinement, release, 
and parole or probation status; (b) Records containing information 
compiled for the purpose of a criminal investigation, including reports 
of informants and investigators, which are associated with an 
identifiable individual; (c) Records containing reports relative to an 
individual compiled at various stages of the process of enforcement of 
certain criminal laws from arrest or indictment through release from 
supervision; (d) Records containing information supplied by other 
Federal, state, and local law enforcement agencies, foreign or 
domestic, other non-law enforcement governmental agencies, private 
institutions and persons concerning individuals who, because of their 
activities, personality traits, criminal or mental history, or history 
of social deviancy, may be of interest to the Secret Service in 
connection with the performance by that agency of its protective 
functions; (e) Records containing information compiled for the purpose 
of identifying and evaluating individuals who may constitute a threat 
to the safety of persons or security of areas protected by the Secret 
Service; (f) Records containing information compiled for the purpose of 
background investigations of individuals, including but not limited to, 
passholders, tradesmen, maintenance or service personnel who have 
access to areas secured by or who may be in close proximity to persons 
protected by the Secret Service.

[[Page 69956]]

Authority for maintenance of the system:
    The protective authority is contained in 18 U.S.C. 3056 and section 
1 of Pub. L. 90-331, (18 U.S.C. 871; 18 U.S.C. 1751). The protective 
and security authority of the U.S. Secret Service Uniformed Division is 
contained in 3 U.S.C. 202.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The routine uses are as follows: (1) Disclosure to the Department 
of Justice and other Federal, state, and local governmental agencies 
having a prosecutive function for the use of attorneys, magistrates, 
and judges; and parole and probation authorities for the purpose of 
prosecuting, sentencing, and determining the parole and probation 
status of criminal offenders or suspected criminal offenders; and for 
civil and other proceedings involving Secret Service Protective 
functions; (2) Disclosure to personnel of other Federal, state and 
local law enforcement agencies, foreign or domestic, for the purpose of 
developing information on subjects involved in Secret Service 
protective investigations and evaluations and for the purpose of 
protective intelligence briefings of personnel of other law enforcement 
and governmental agencies assisting the U.S. Secret Service in the 
performance of its protective functions; (3) Disclosure to personnel of 
Federal, state, and local governmental agencies, foreign or domestic, 
where such disclosures are considered reasonably necessary for the 
purpose of furthering Secret Service efforts to investigate the 
activities of those persons considered to be of protective interest; 
(4) Disclosure to personnel of Federal, state, and local law 
enforcement agencies and other governmental agencies, foreign or 
domestic, where there is a showing of a reasonable need to accomplish a 
valid enforcement purpose; (5) Disclosure to personnel of private 
institutions and to private individuals of identifying information 
pertaining to actual or suspected criminal offenders or other 
individuals considered to be of protective interest for the purpose of 
furthering Secret Service efforts to evaluate the danger such 
individuals pose to persons protected by that agency; (6) Records 
indicating a violation or potential violation of law, whether civil, 
criminal, or regulatory in nature, and whether arising by general 
statute or particular program statute, or by regulation, rule, or order 
issued pursuant thereto, may be disclosed to the appropriate agency, 
whether Federal, state, local or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, or rule, 
regulation, or order issued pursuant thereto; (7) Disclosures in the 
course of presenting evidence to a court, magistrate or administrative 
tribunal and disclosures to opposing counsel in the course of discovery 
proceedings for the purpose of enforcing, or prosecuting, a violation 
or potential violation of law, whether civil, criminal or regulatory in 
nature and whether arising by general statute or particular program 
statute, or by regulation, rule or order issued pursuant thereto; (8) 
Disclosures and/or responses to Federal, state or local agencies 
maintaining civil, criminal or other relevant law enforcement 
information or other pertinent information, such as current licenses, 
if necessary to obtain information relevant to an agency decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the issuance of a contract, grant or other benefit, 
to the extent that the information is relevant and necessary to the 
requesting agency's decision on the matter; (9) Disclosures of 
information relating to criminal and civil proceedings to the news 
media in accordance with the guidelines contained in 28 CFR 50.2. (10) 
Disclosure to a student participating in a Secret Service student 
volunteer program, where such disclosure is necessary to further the 
efforts of the Secret Service.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    All records are contained in file jackets, microfilm, or 
microfiche. Portions of the information contained in the records are 
maintained in on-line computer data files located at Headquarters and 
in the Old Executive Office Building.

Retrievability:
    This System is indexed by case number and other case related data 
in master and magnetic media indices. Access to the physical files is 
by case number, both at Headquarters and the field offices.

Safeguards:
    (1) The file jackets and magnetic media are secured in locked rooms 
secured by alarms and other internal security devices with guards on 
duty on a twenty four hour basis. Access to the records is available 
only to employees responsible for record management and operational 
employees who have a need for such information, each of whom holds a 
top secret security clearance; (2) The file jackets in field offices 
are located in locked filing cabinets and in locked and alarmed rooms 
when employees are not on duty. Access to the system is limited to 
employees of the Secret Service holding top secret security clearances.

Retention and disposal:
    The retention schedule for records is as follows: (1) All judicial 
case records are retained for a period of 30 years. In cases where 
periodic checkups are conducted in protective intelligence cases, the 
retention period is computed from the date of the final check-up. (2) 
All other protective intelligence case records including protective 
surveys and non-judicial protective intelligence cases are routinely 
retained for a period of five years; (3) Disposal of records contained 
in this System is by burning or shredding.

System manager(s) and address:
    Assistant Director, Office of Protective Research, Assistant 
Director Protective Operations, U.S. Secret Service, 1800 G St., NW, 
Washington, DC 20223.

Notification procedure:
    In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the 
Director of the U.S. Secret Service has exempted this System from the 
provisions of 5 U.S.C. 552a(e)(4)(G).

Record access procedures:
    In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the 
Director of the U.S. Secret Service has exempted this System from the 
provisions of 5 U.S.C. 552a(e)(4)(H).

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the 
Director of the U.S. Secret Service has exempted this System from the 
provisions of 5 U.S.C. 552a(e)(4)(I).

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a (c)(2), (c)(3), (c)(4), 
(d), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f) and 
(g) of the Privacy Act pursuant to 5 U.S.C. 552a (j) and (k).
TREASURY/USSS .008

System name:
    Public Affairs Record System--Treasury/USSS.

[[Page 69957]]

System location:
    U.S. Secret Service, 1800 G St., NW, Washington, DC 20223.

Categories of individuals covered by the system:
    (a) Persons who are private citizens who correspond requesting 
information relating to the Secret Service; (b) Persons who are members 
of the news media, authors and publishers requesting information about 
the Secret Service; (c) Members of Congress who make inquiries with the 
Secret Service; (d) Persons who are recipients of the Secret Service 
Honor Award, who have received recognition from or assisted the Secret 
Service.

Categories of records in the system:
    (a) Records of inquiries received from the general public, the 
communication media and the press relative to Secret Service 
activities; (b) Records of awards presented by the Secret Service; (c) 
Records of Congressional inquiries and correspondence.

Authority for maintenance of the system:
    18 U.S.C. 3056 and Treasury Department Order Number 173-3, dated 
October 29, 1965.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The routine uses are as follows: (1) Disclosures and/or responses 
to members of Congress and/or the general public. (2) Disclosure to a 
student participating in a Secret Service student volunteer program, 
where such disclosure is necessary to further the efforts of the Secret 
Service.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records comprising this System are maintained in file jackets.

Retrievability:
    Records are filed alphabetically and chronologically.

Safeguards:
    The records are secured in locked filing cabinets and/or in locked 
rooms, with guards on duty on a twenty four hour basis. Access is 
available only to employees responsible for management of the system 
and operational employees who have a need for such information, each of 
whom holds a top secret security clearance.

Retention and disposal:
    Records in this system are maintained in accordance with mandatory 
General Services Administration, Records Schedule 14, Items 1-7. 
Disposal of records is by burning, shredding, and electronic deletion.

System manager(s) and address:
    Assistant Director, Office of Government Liaison and Public 
Affairs, U.S. Secret Service, 1800 G St., NW, Room 805, Washington, DC 
20223.

Notification procedure:
    Individuals who wish to present a request as to whether this system 
contains records pertaining to them should address inquiries to: 
Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 
1800 G St., NW, Room 720, Washington, DC 20223.

Record access procedures:
    Requests for information contained in the System should be 
addressed to: Freedom of Information and Privacy Acts Officer, U.S. 
Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (a) The general public, the news media and members of Congress who 
correspond with the Secret Service; (b) Persons who have received 
awards or honors from the Secret Service.

Exemptions claimed for the system:
    None.
TREASURY/USSS .009

System name:
    Training Information System--Treasury/USSS.

System location:
    James J. Rowley Training Center, Laurel, MD 20707, and 1310 L St., 
NW, Room 904, Washington, DC 20005.

Categories of individuals covered by the system:
    Individuals who are now or were Secret Service employees and 
officers of the U.S. Secret Service Uniformed Division.

Categories of records in the system:
    Records containing the type and dates of training programs of the 
U.S. Secret Service employees, officers of the U.S. Secret Service 
Uniformed Division including course control documents and lesson plans 
for classes conducted by the Office of Training.

Authority for maintenance of the system:
    18 U.S.C. 3056.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure to a student participating in a Secret Service student 
volunteer program, where such disclosure is necessary to further the 
efforts of the Secret Service, otherwise, disclosures are not made 
outside of the Agency.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on cards and in a computer database.

Retrievability:
    Records are filed alphabetically.

Safeguards:
    Records are secured in locked rooms with alarms when employees are 
not on duty. Access is available only to employees responsible for 
management of the records and operational employees who have a need for 
such information, each of whom holds a top secret security clearance.

Retention and disposal:
    Records are currently disposed of at varying intervals in 
accordance with record retention schedules approved by the National 
Archives and Records Administration (NARA).

System manager(s) and address:
    Assistant Director, Office of Training, U.S. Secret Service, Room 
900, 1310 L St., NW, Washington, DC 20005.

Notification procedure:
    Individuals who wish to present a request as to whether this system 
contains records pertaining to them should address inquiries to: 
Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 
1800 G St., NW, Room 720, Washington, DC 20223.

Record access procedures:
    Requests for information contained in the system should be 
addressed to: Freedom of Information and Privacy Acts Officer, U.S. 
Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    (a) Individuals who are now or were Secret Service employees, 
officers of the U.S. Secret Service Uniformed Division; (b) Individuals 
from other Federal, state and local law enforcement agencies.

Exemptions claimed for the system:
    None.

[[Page 69958]]

USSS Appendix A

    U.S. Secret Service field offices and resident offices:
    Western Bank Building, 505 Marquette Street, NW, Suite 1700, 
Albuquerque, NM 87102.
    6100 Rockside Woods Blvd., Room 440, Cleveland, OH 44131-2334.
    Equitable Building, PO Box 54407, Atlanta, GA 30308.
    Strom Thurmond Federal Bldg., 1835 Assembly Street, Suite 1425, 
Columbia, SC 29201.
    Federal Office Building, 300 East 8th Street, Suite 972, Austin, 
TX 78701.
    500 South Front Street, Suite 800, Columbus, OH 43215.
    100 S. Charles Street, 11th Floor, Baltimore, MD 21201.
    125 East John W. Carpenter Fwy, Suite #300, Irving, TX 75062.
    Daniel Bldg., 15 South 20th St., Suite 1125, Birmingham, AL 
35233.
    1660 Lincoln Street, Suite 1430, Denver, CO 80264.
    Thomas P. O'Neill, Jr. Federal Bldg., 10 Causeway Street, Suite 
791, Boston, MA 02222-1080.
    Patrick V. McNamara Building, Suite 1000, 477 Michigan Avenue, 
Detroit, MI 48226.
    610 Main St., Suite 300, Buffalo, NY 14202.
    Mesa One Building, 4849 North Mesa, Suite 210, El Paso, TX 
79912.
    1 Valley Square, Suite 910, Charleston, WV 25301.
    330 Ionia Ave., NW, Suite 302, Grand Rapids, MI 49503-2350.
    One Fairview Center, 6302 Fairview Rd., Suite 400, Charlotte, NC 
28210.
    300 Ala Moana Boulevard; Room 6-210, PO Box 50046, Honolulu, HI 
96850.
    Gateway IV Building, 300 Riverside Plaza, Suite 1200 North, 
Chicago, IL 60606.
    602 Sawyer St., Suite 500, Houston, TX 77007.
    John Weld Peck Federal Building, 550 Main Street, Room 6118, 
Cincinnati, OH 45202.
    575 N. Pennsylvania Street, Suite 211, Federal Bldg., 
Indianapolis, IN 46204.
    Federal Bldg., 100 West Capitol Street, Suite 840, Jackson, MS 
39269.
    7820 Arlington Expressway, Suite 500, Jacksonville, FL 32211.
    Hale Boggs Federal Building, 501 Magazine St., Room 807, New 
Orleans, LA 70130.
    1150 Grand Avenue, Suite 510, Kansas City, MO 64106.
    PO Box 16027, Federal Station, Las Vegas, NV 89101.
    7 World Trade Center, 9th Fl., New York, NY 10048-1901.
    111 Center Street, Suite 1700, Little Rock, AR 72201.
    35 Pinelawn Road, Suite 216E, Melville, NY 11747.
    Federal Building, Suite 640, 200 Granby Street, Norfolk, VA 
23510.
    RoyBal Federal Bldg., 17th Fl., 255 E. Temple Street, Los 
Angeles, CA 90012.
    Lakepointe Towers, Suite 650, 4013 NW Expressway, Oklahoma City, 
OK 73116.
    135 W. Central Blvd., Suite 670, Orlando, FL 32801.
    377 Federal Building, 600 Dr. Martin Luther King, Jr., Place, 
Louisville, KY 40202.
    Old Federal Bldg; 106 S. 15th Street, Room 905, Omaha, NE 68102.
    5350 Poplar Ave., Suite 204, Memphis, TN 38119.
    8375 Northwest 53rd Street, Suite 100, Miami, FL 33166.
    600 Arch Street, 7236 Federal Bldg; Philadelphia, PA 19106-1676.
    572 Federal Courthouse, 517 E. Wisconsin Ave., Milwaukee, WI 
53202.
    3200 North Central Ave., Suite 2180, Phoenix, AZ 85012.
    218 U.S. Courthouse, 110 South 4th Street, Minneapolis, MN 
55401.
    William S. Moorehead Federal Bldg., 1000 Liberty Avenue, Room 
835, Pittsburgh, PA 15222.
    182 Saint Francis Street, Suite 200, Mobile, AL 36602.
    121 Southwest Salmon Street, Suite 1330, Portland, OR 97204, 
(503) 326-2162.
    801 Broadway Street, U.S. Courthouse 658, Nashville, TN 37203, 
(615) 736-5841.
    The Federal Center, 380 Westminster St., Suite 343, Providence, 
RI 02903, (401) 331-6456.
    Headquarters Plaza--West Tower, Suite 700, One Speedwell Ave., 
Morristown, NJ 07960, (973) 984-5760.
    Main St Centre, 600 East Main Street, Suite 1910, Richmond, VA 
23240, (804) 771-2274.
    265 Church Street, Suite 1201, New Haven, CT 06510, (203) 865-
2449.
    4407 Bland Road, Suite 210, Raleigh, NC 27609.
    PO Box 1525, Riverside, CA 92502.
    501 J Street, Suite 530, Sacramento, CA 95814, (916) 498-5141.
    301 E Genese, Suite 200, Saginaw, MI 48607.
    U.S. Courts and Customshouse, 280 South 1st St., Suite 2050, San 
Jose, CA 95113.
    200 W. Santa Ana Blvd., Suite 500, Santa Ana, CA 92701.
    1114 Market Street, Room 924, St. Louis, MO 63101.
    57 West 200 South, Suite 450, Salt Lake City, UT 84101.
    1050 Connecticut Ave., NW, Suite 1000, Washington, DC 20036.
    727 E. Durango, Room B410, Federal Building, San Antonio, TX 
78206.
    550 West C St., Suite 660, San Diego, CA 92101.
    345 Spear St., Suite 530, San Francisco, CA 94105.
    1510 F D Roosevelt Ave., Suite 3B, Guaynabo, PR 00968.
    890 Federal Building, 915 Second Avenue, Seattle, WA 98174.
    601 W. Riverside Avenue, Suite 1340, Spokane, WA 99201.
    400 West Monroe, Suite 301, Springfield, IL 62704.
    501 East Polk St., Room 1101, Tampa, FL 33602.
    Suite 800, 505 South Flagler Drive, West Palm Beach, FL 33401.
    140 Grand St., Suite 300, White Plains, NY 10601.
    1 Rodney Square, Room 414, 920 King St., Wilmington, DE 19801.
    Ventnor Professional Campus, 6601 Ventnor Ave., Suite 501, 
Ventnor City, NJ 08406.
    JFK International Airport, Bldg. #75, Room 246, Jamaica, NY 
11430.
    Suite 508, 7 Laurens St., NCNB Plaza, Greenville, SC 29601.
    American Embassy/USSS--London, England PSC 801, Box 64, FPO AE 
09498-4064.
    American Embassy/USSS--Manila, Philippines FPO AP 96515.
    American Embassy/USSS--Paris, PSC 116, Box D306, APO AE 09777-
5000.
    American Embassy/USSS--Rome, Italy PSC 59, Box 62, USSS, APO AE 
09624.
    American Embassy, Box 64, APO AP 96546.
    U.S. Embassy--Bogota, Unit 5116, APO AA 34038.
    American Embassy, Bonn, PSC 117, Box 300, APO AE 09080.
    U.S. Consulate General, PSC 464, Box 30, FPO AP 96522-0002.
    United States Consulate General, PSC 59, Milan, 100 Milan, APO 
AE 09624.
    U.S. Consulate, Montreal, PO Box 847, Champlain, NY 12919-0847.
    American Embassy, Nicosia, PSC 815, FPO AE 09836.
    U.S. Embassy, PO Box 5000, Ogdensburg, NY 13669.

BILLING CODE: 6720-01-P

Office of Thrift Supervision

TREASURY/OTS .001

SYSTEM NAME:
    Confidential Individual Information System--Treasury/OTS.

SYSTEM LOCATION:
    Enforcement Division, Office of Thrift Supervision, 1700 G Street, 
NW, Washington, DC 20552. Computerized records of Suspicious Activity 
Reports (SAR), with status updates, are managed by FinCEN pursuant to a 
contractual agreement, and are stored at the Internal Revenue Service's 
Computing Center in Detroit, Michigan. Authorized personnel at the 
Federal financial regulatory agencies have on-line access to the 
computerized database managed by FinCEN through individual work 
stations that are linked to the database central computer.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Directors, officers, employees, agents, borrowers, and persons 
participating in the conduct of the affairs of entities regulated by 
the OTS who have been involved in suspected criminal activity or 
suspicious financial transactions and referred to law enforcement 
officials; and other individuals who have been involved in 
irregularities, violations of law, or unsafe or unsound practices 
referenced in documents received by OTS in the exercising of its 
supervisory functions.
    These records also contain information concerning individuals who 
have filed notices of intention to acquire control of a savings 
association;

[[Page 69959]]

controlling persons of companies that have applications to acquire 
control of a savings association; and organizers of savings 
associations who have sought Federal Savings and Loan Insurance 
Corporation (FSLIC) or Saving Association Insurance Fund (SAIF) 
insurance of accounts or federal charters.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application information and inter-agency and intra-agency 
correspondence, memoranda and reports. The SAR contains information 
identifying the financial institution involved, the suspected person, 
the type of suspicious activity involved, the amount of loss known, and 
any witnesses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 1464; 44 U.S.C. 3101.

PURPOSE(S):
    The overall system serves as a central OTS repository for 
investigatory or enforcement information related to the responsibility 
of OTS to examine and supervise savings associations. It also serves to 
store information on applicants to acquire, control, or insure a 
savings association in connection with OTS's regulatory 
responsibilities.
    The system maintained by FinCEN serves as the database for the 
cooperative storage, retrieval, analysis, and use of information 
relating to Suspicious Activity Reports made to or by the Federal 
financial regulatory agencies and FinCEN to various law enforcement 
agencies for possible criminal, civil or administrative proceedings 
based on known or suspected violations affecting or involving persons, 
financial institutions, or other entities under the supervision or 
jurisdiction of such Federal financial regulatory agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used to: (1) Provide the 
Department of Justice with periodic reports on the number, amount, 
individual identity and other details concerning outstanding potential 
criminal violations of the law that have been referred to the 
Department; (2) Provide the Federal financial regulatory agencies and 
FinCEN with information relevant to their operations; (3) Provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (4) Provide information or records to any appropriate 
governmental agency or self-regulatory organization charged with the 
responsibility of administering law or investigating or prosecuting 
violations of law or charged with enforcing or implementing a statute, 
rule, regulation, order, policy, or license; (5) Disclose, when 
considered appropriate, information to a bar association, or other 
professional organizations performing similar functions, for possible 
disciplinary action; (6) Disclose information when appropriate to 
international and foreign governmental authorities in accordance with 
law and formal or informal international agreements; and (7) Provide 
information to any person with whom the OTS contracts to reproduce, by 
typing, photocopying or other means, any record within this system for 
use by the OTS and its staff in connection with their official duties 
or to any person who is utilized by the OTS to perform clerical or 
stenographic functions relating to the official business of the OTS.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on magnetic media and in paper files.

Retrievability:
    Computer output and file folders are retrievable by indexes of data 
fields, including name of financial institution and individual's name.

Safeguards:
    Paper files are stored in lockable metal file cabinets with access 
limited to authorized individuals. Computer disks maintained at OTS are 
accessed only by authorized personnel. The database maintained by 
FinCEN complies with applicable security requirements of the Department 
of the Treasury. On-line access to the information in the database is 
limited to authorized individuals, and each individual has been issued 
a non-transferable identifier or password.

Retention and disposal:
    Records are periodically updated to reflect changes and maintained 
as long as needed.

System manager(s) and address:
    Deputy Chief Counsel for Enforcement, Office of Thrift Supervision, 
1700 G Street, NW, Washington, DC 20552.

Notification procedure:
    The system is exempt from notification and record-access 
requirements and requirements that an individual be permitted to 
contest its contents under 5 U.S.C. 552a (j)(2) and (k)(2) as relating 
to investigatory material compiled for law enforcement purposes.

Record access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Suspicious activity reports and related historical information and 
updating forms compiled by financial institutions, the OTS, and other 
Federal financial regulatory agencies for law enforcement purposes. The 
OTS will also include information from applicants, inter-agency and 
intra-agency correspondence, memoranda, and reports.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552 a(c)(3), (d)(1), (d)(2), 
(d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy 
Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2).
TREASURY/OTS .002

System name:
    Correspondence/Correspondence Tracking.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552.

Categories of individuals covered by the system:
    White House and Executive Office of the President officials, 
Members of Congress, Treasury Department officials, the general public, 
and businesses.

Categories of records in the system:
    Incoming correspondence addressed to the Director of OTS, letters 
from members of Congress transmitting letters from constituents or 
making inquiries; OTS responses; OTS memoranda and notes used to 
prepare responses; and information concerning internal office 
assignments, processing and response to the correspondence.

Purpose(s):
    To maintain written records of correspondence addressed to the 
Director of OTS and Congressional correspondence; to track the progress 
of the response; to document the completion of the response to the 
incoming correspondence.

[[Page 69960]]

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    (1) Disclosures may be made to a Congressional office from the 
records of an individual in response to an inquiry made at the request 
of the individual to whom the record pertains; (2) Information may be 
disclosed to the appropriate governmental agency charged with the 
responsibility of administering law or investigating or prosecuting 
violations of law or charged with enforcing or implementing a statute, 
rule, regulation, order or license.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in magnetic media and in paper files.

Retrievability:
    Records are maintained by name of individual; assignment control 
number.

Safeguards:
    Access to paper records is limited to authorized personnel with a 
direct need to know. Some paper records are maintained in locked file 
cabinets in a secured office with access limited to those personnel 
whose official duties require access. Access to computerized records is 
limited, through the use of a password, to those whose official duties 
require access.

Retention and disposal:
    Computerized records relating to non-congressional correspondence 
are retained for two (2) years after the Director's term. Computerized 
records relating to congressional correspondence are kept permanently. 
Paper records are retained for two (2) years after the Director's or 
member of Congress' term, then transferred directly to the National 
Archives.

System manager(s) and address:
    Director, Congressional Affairs. See ``Location'' for address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552.

Records access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Congressional letters and responses from a Member of Congress and/
or a constituent.

Exemptions claimed for the system:
    None.
TREASURY/OTS .003

System name:
    Consumer Complaint System.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552. See appendix A for appropriate local 
address of OTS Regional Offices.

Categories of individuals covered by the system:
    Persons who submit inquiries or complaints concerning federally 
insured depository institutions, service corporations, and 
subsidiaries.

Categories of records in the system:
    Consumer's name, savings association's docket number, case number 
as designated by a Consumer Complaint Case number. Within these 
categories of records, the following information may be obtained: 
Consumer's address, source of inquiry or complaint, nature of the 
inquiry or complaint, nature of the inquiry or complaint designated by 
instrument and complaint code, information on the investigation and 
resolution of inquiries and complaints.

Authority for maintenance of the system:
    15 U.S.C. 57a(f), 5 U.S.C. 301.

Purpose(s):
    OTS uses this system to track individual complaints and to provide 
additional information about each institution's compliance with 
regulatory requirements.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    (1) Information may be disclosed to officials of regulated savings 
associations in connection with investigation and resolution of 
complaints and inquiries; (2) relevant information may be made 
available to appropriate law enforcement agencies or authorities in 
connection with investigation and/or prosecution of alleged civil, 
criminal and administrative violations; (3) disclosures may be made to 
a Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (4) disclosures may be made 
to other Federal and nonfederal governmental supervisory or regulatory 
authorities when the subject matter is within such other agency's 
jurisdiction.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in paper files and on magnetic media.

Retrievability:
    By name of individual, complaint case number, savings association 
name, docket number, district complaint code, instrument code, source 
code or by some combination thereof.

Safeguards:
    Paper records are maintained in locked file cabinets with access 
limited to those personnel whose official duties require access. Access 
to computerized records is limited, through use of the system 
passwords, to those whose official duties require access.

Retention and disposal:
    Active paper files are maintained until the case is closed. Closed 
files are retained six (6) years then destroyed.

System manager(s) and address:
    Manager, Consumer Programs. See ``Location'' for address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 
20552.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Inquirer or complainant (or his or her representative which may 
include a

[[Page 69961]]

member of Congress or an attorney); savings association officials and 
employees; compliance/safety and soundness examiner(s); and other 
supervisory records.

Exemptions claimed for the system:
    None.
TREASURY/OTS .004

System name:
    Criminal Referral Database.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552. See appendix A for appropriate local 
address of OTS Regional Offices.

Categories of individuals covered by the system:
    Individuals suspected of having committed crime(s) and individuals 
indicted or convicted of crime(s) against or involving savings 
associations.

Categories of records in the system:
    Criminal referrals.

Authority for maintenance of the system:
    12 U.S.C. 1464; 44 U.S.C. 3101.

Purpose(s):
    This system lists all matters referred to the Department of Justice 
for possible criminal proceedings.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Information may be disclosed to the appropriate governmental agency 
charged with the responsibility of administering law or investigating 
or prosecuting violations of law or charged with enforcing or 
implementing a statute, rule, regulation, order or license.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in paper files and on magnetic media.

Retrievability:
    Records are filed by name of individual, savings institution or 
referral control number.

Safeguards:
    Paper records are maintained in locked file cabinets. Access is 
limited to personnel whose official duties require such access and who 
have a need to know the information in a record for a job-related 
purpose. Access to computerized records is limited, through use of a 
password, to those whose official duties require access.

Retention and disposal:
    Records are periodically updated to reflect changes, and maintained 
in electronic form as long as needed for the purpose for which the 
information was collected. Records will then be disposed of in 
accordance with applicable law.

System manager(s) and address:
    Chief Counsel, Office of Enforcement. See ``System location'' for 
address.

Notification procedure:
    This system is exempt from notification and record-access 
requirements and requirements that an individual be permitted to 
contest its contents under 5 U.S.C. 552a(j)(2) and (k)(2) as relating 
to investigatory material compiled for law enforcement purposes.

Records access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Criminal Referral forms compiled for law enforcement purposes.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d), 
(e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2).
TREASURY/OTS .005

System name:
    Employee Counseling Services.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552. See appendix A for appropriate local 
address of OTS Regional Offices.

Categories of individuals covered by the system:
    Employees who seek counseling services.

Categories of records in the system:
    Counseling records.

Authority for maintenance of the system:
    5 U.S.C. 301, 44 U.S.C. 3101.

Purpose(s):
    To provide a history and record of the employee counseling 
session(s) and to assist the counselor in identifying and resolving 
employee problem(s).

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    This system will have minimal effect on individual privacy because 
access is limited to the employee counseling program counselor. Under 
special and emergency circumstances records may be released to medical 
personnel, research personnel, and as a result of a court order.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in paper files.

Retrievability:
    Records are retrieved by a number assigned to employee.

Safeguards:
    Records are maintained in locked file cabinet. Access is limited to 
the employee counselor.

Retention and disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules.

System manager(s) and address:
    Manager, Human Resources Branch. See ``System location'' for 
address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 
20552.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Employees and counselors.

Exemptions claimed for the system:
    None.
TREASURY/OTS .006

System name:
    Employee Locator File.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552. See

[[Page 69962]]

appendix A for appropriate local address of OTS Regional Offices.

Categories of individuals covered by the system:
    All present employees of the OTS and persons whose employment has 
been terminated within the last six months.

Categories of records in the system:
    Employee's name, present address, telephone number, and the name, 
address, and telephone number of another person to notify in case of 
emergency.

Authority for maintenance of the system:
    5 U.S.C. 301, 44 U.S.C. 3101.

Purpose(s):
    This system provides current information on employee's address and 
emergency contact person.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    (1) Disclosure of information may be made to a congressional office 
in response to an inquiry made at the request of the individual to whom 
the record pertains; (2) medical personnel in case of an emergency.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in paper files and on magnetic media.

Retrievability:
    Records are filed by name of individual.

Safeguards:
    Paper records are maintained in locked file cabinets. Access is 
limited to those personnel whose official duties require such access 
and who have a need to know information in a record for a particular 
job-related purpose. Access to computerized records is limited, through 
use of a password, to those whose official duties require access.

Retention and disposal:
    Records are maintained until termination of employee's employment 
with OTS. After termination, records are retained for six months then 
destroyed.

System manager(s) and address:
    Manager, Human Resources Branch. See ``System location'' for 
address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 
20552.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    The individual whose record is being maintained.

Exemptions claimed for the system:
    None.
TREASURY/OTS .007

System name:
    Employee Parking.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552.

Categories of individuals covered by the system:
    All OTS employees (and their corresponding car pool members) who 
apply for agency controlled parking.

Categories of records in the system:
    Information is contained in parking applications and computerized 
reports and consists of (for each rider): Name, home address, office 
phone number, and place of employment (of non-OTS riders). For OTS 
employees only: work hours, supervisor's name, office code, social 
security number and years of service.

Authority for maintenance of the system:
    5 U.S.C. 301, 44 U.S.C. 3101.

Purpose(s):
    To control and maintain parking applications and spaces.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    No disclosures are made outside of OTS.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in paper files and on magnetic media.

Retrievability:
    Records are filed by parking pass number, name of OTS employee and 
social security number.

Safeguards:
    Paper records are maintained in locked file cabinets. Access is 
limited to personnel whose official duties require such access and who 
have a need to know the information in a record for a job-related 
purpose. Access to computerized records is limited, through use of a 
password, to those whose official duties require access.

Retention and disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System manager(s) and address:
    Executive Director, Administration. See ``System location'' for 
address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 
20552.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Applications submitted by OTS employees and non-OTS riders.

Exemptions claimed for the system:
    None.
TREASURY/OTS .008

System name:
    Employee Training Database.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552.

Categories of individuals covered by the system:
    All employees of the Office of Thrift Supervision.

[[Page 69963]]

Categories of records in the system:
    Individual employee records are maintained by name, course taken, 
social security number, position, division, and manager name.

Authority for maintenance of the system:
    5 U.S.C. 301 and 44 U.S.C. 3101.

Purpose(s):
    To maintain necessary information on training taken by employees 
through outside sources and vendors.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Records are not disclosed outside of OTS.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained on magnetic media.

Retrievability:
    Records are filed by individual name, social security number and 
course taken.

Safeguards:
    Access to computerized records is limited, through use of a 
password, to those persons whose official duties require access.

Retention and disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System manager(s) and address:
    Manager, Training and Professional Development Branch. See ``System 
location'' for address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 
20552.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Personnel records and training request forms completed by employee.

Exemptions claimed for the system:
    None.
TREASURY/OTS .010

System name:
    Inquiry/Request Control.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552.

Categories of individuals covered by the system:
    Persons who make inquiries, request for records, or information 
concerning activities of the OTS, regulated financial institutions and 
related individuals and organizations; e.g., holding companies, service 
corporations, directors of thrift, advisors or representatives of 
thrift industry and also requests for records under the Freedom of 
Information Act/Privacy Act(FOIA/PA).

Categories of records in the system:
    Selected items of information extracted from incoming inquiry, and 
records concerning internal office case assignments, processing and 
resolution of the inquiry/request.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    To internally control work flow and assignments; to track progress 
of the inquiry/request; and to provide statistical information for 
budgetary, resource allocation, and statutory reporting purposes.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Disclosure of information may be made to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the records pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in paper files and magnetic media.

Retrievability:
    Records are maintained by individual name, case control number, 
subject of inquiry, savings and loan association and/or financial 
institution, docket number, receipt date, inquiry code, disposition 
code, or any combination thereof.

Safeguards:
    Paper records are maintained in secured offices with access limited 
to those personnel whose official duties require access. Access to 
computerized records is limited, through use of a password, to those 
whose official duties require access.

Retention and disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System manager(s) and address:
    Manager, Dissemination Branch. See ``System location'' for address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 
20552.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Incoming inquiry or request (by mail, fax, or telephone), internal 
case assignment notations, case control, and close-out forms.

Exemptions claimed for the system:
    None.
TREASURY/OTS .011

System name:
    Positions/Budget.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552. See appendix A for appropriate local 
address of OTS Regional Offices.

Categories of individuals covered by the system:
    All current employees of the Office of Thrift Supervision.

Categories of records in the system:
    Individual employee records are kept by office and agency as 
follows: Name,

[[Page 69964]]

title, entered on duty date, service computation date, occupation 
series, social security number, grade, current salary, location of 
employee, date of last promotion, and eligibility for promotion. 
Records are kept for each office (and, where appropriate, for the 
agency) on number of vacancies, authorized position ceilings, and 
number of employees.

Authority for maintenance of the system:
    5 U.S.C. 301, 44 U.S.C. 3101.

Purpose(s):
    The system allows the OTS Budget Division the ability to track 
positions by Office to assure that assigned Full-Time Equivalent 
ceilings are not exceeded and remain within the limits set by the 
Director of the OTS. The system also provides information to each 
office which can be used in developing their calendar year compensation 
budget.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Information may be disclosed to the appropriate governmental agency 
charged with the responsibility of administering law or investigating 
or prosecuting violations of law or charged with enforcing or 
implementing a statute, rule, regulation, order, or license.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained in paper files and on magnetic media.

Retrievability:
    Records are filed by name of individual.

Safeguards:
    Paper records are maintained in file folders in secured areas. 
Access is limited to personnel whose official duties require such 
access and who have a need to know the information in a record for a 
particular job-related purpose. Access to computerized records is 
limited, through use of a password, to those whose official duties 
require access.

Retention and disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System manager(s) and address:
    Director, Planning, Budget and Finance Division. See ``System 
location'' for address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Personnel records.

Exemptions claimed for the system:
    None.
TREASURY/OTS .012

System name:
    Payroll/Personnel System and Payroll Records.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552. See appendix A for appropriate local 
address of OTS Regional Offices.

Categories of individuals covered by the system:
    All current Office of Thrift Supervision (OTS) employees and all 
former employees of the OTS, within the past three years.

Categories of records in the system:
    Information pertaining to (1) employee status, grade, salary, pay 
plan, hours worked, hours of leave taken and earned, hourly rate, gross 
pay, taxes, deductions, net pay, location, and payroll history; (2) 
employee's residence, office, social security number, and address; (3) 
Personnel actions (SF-50), State employees' withholding exemption 
certificates, Federal employees' withholding allowance certificates 
(W4), Bond Allotment File (SF-1192), Federal Employee's Group Life 
Insurance (SF-2810 and 2811), Savings Allotment-Financial Institutions, 
Address File (OTS Form 108), Union Dues Allotment, time and attendance 
reports, individual retirement records (SF-2806), Combined Federal 
Campaign allotment, direct deposit, health benefits, and thrift 
investment elections to either the Federal Thrift Savings Plan (TSP-1) 
or OTS' Financial Institutions Thrift Plan (FITP-107 and K 1-2).

Authority for maintenance of the system:
    5 U.S.C. 301, 44 U.S.C. 3101.

Purpose(s):
    Provides all the key personnel and payroll data for each employee 
which is required for a variety of payroll and personnel functions.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    (1) In the event that records maintained in this system of records 
indicate a violation or potential violation of law, whether civil, 
criminal or regulatory in nature, and whether arising by general 
statute or particular program statute, or by regulation, rule or order 
pursuant thereto, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
state, local, or foreign, charged with the responsibility of 
implementing the statute, or rule or regulation or order issued 
pursuant thereto; (2) a record from this system may be disclosed as a 
routine use to other Federal agencies and the Office of Personnel 
Management if necessary for or regarding the payment of salaries and 
expenses incident to employment at the Office of Thrift Supervision or 
other Federal employment, or the vesting, computation, and payment of 
retirement or disability benefits; (3) a record from this system may be 
necessary to support the assessment, computation, and collection of 
federal, state, and local taxes, in accordance with established 
procedures; (4) disclosure of information may be made to a 
Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (5) records from this 
system may be disclosed to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, for the purpose of locating individuals to establish 
paternity, establishing and modifying orders of child support, and 
identifying sources of income, and for other child support enforcement 
actions as required by the Personal Responsibility and Work Opportunity 
Reconciliation Act (Welfare Reform Law, Pub. L. 104-193).

[[Page 69965]]

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    Records are maintained on magnetic media, microfiche, and in paper 
files.

Retrievability:
    Records are filed by individual name, social security number and by 
office.

Safeguards:
    Paper and microfiche records are maintained in secured offices and 
access is limited to personnel whose official duties require such 
access and who have a need to know the information in a record for a 
particular job-related purpose. Access to computerized records is 
limited, through the use of a password, to those whose official duties 
require access.

Retention and disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System manager(s) and address:
    Manager, Human Resources Branch. See ``System location'' for 
address.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
or gain access to records maintained in this system must submit a 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Manager, Dissemination Branch, 
Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Personnel and payroll records of current and former employees.

Exemptions claimed for the system:
    None.
TREASURY/OTS .013

System name:
    Personnel Security and Suitability Program.

System location:
    Office of Thrift Supervision, Department of the Treasury, 1700 G 
Street, NW., Washington, DC 20552.

Categories of individuals covered by the system:
    Current and former government employees and applicants applying for 
employment with the Office of Thrift Supervision.

Categories of records in the system:
    Background investigations, limited background investigations, 
minimal background investigations, national agency check 
investigations, periodic re-investigations, and FBI and other agency 
name checks: investigative information relating to personnel 
investigations conducted by the Department of the Treasury, the Office 
of Personnel Management, and other Federal agencies and departments on 
pre-placement and post-placement basis to make suitability for 
employment determinations and for granting security clearances. Card 
records, automated data systems, or logs comprised of notices of 
personnel security and suitability investigations reflecting 
identification data on incumbents and former employees, and record type 
of E.O. 10450 investigations and degree and date of security clearance, 
if any.

Authority for maintenance of the system:
    Executive Order 10450, sections 2 and 3; Executive Order 12356, 
part 4; Executive Order 10577; 5 U.S.C. 3301; and 5 CFR parts 731, 732 
and 736.

Purpose(s):
    The purpose of the records in the Personnel Security and 
Suitability System is to enable the OTS to determine and document each 
employee's suitability or security risk for selection, employment and 
continued employment according to appropriate Federal regulations.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    These records and information in these records may be used to 
disclose information to departmental and agency officials or other 
Federal agencies as relevant to or necessary for making suitability or 
employability retention or security clearance determinations.

Policies and practices for storing, retrieving, accessing, retaining, 
disposing of records in the system:
Storage:
    File folders, logs and index cards.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Records are stored in locked metal containers and in locked rooms. 
They are limited to officials who have a need to know in the 
performance of their official duties. Officials are required to sign an 
access form.

Retention and disposal:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration General Records Schedules.

System manager(s) and address:
    Manager, Human Resources Branch. See ``System location'' for 
address.

Notification procedure:
    Individuals wishing to be informed if they are named in this system 
or gain access to records maintained in the system must submit a 
written, signed request containing the following elements: (1) Identify 
the record system; (2) identify the category and type of records 
sought; and (3) provide at least two items of secondary identification 
(date of birth, employee identification number, dates of employment, or 
similar information). Address inquiries to Manager, Dissemination 
Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 
20552.

Records access procedure:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Record Access Procedures'' above.

Record source categories:
    The information is obtained from current and former employees, co-
workers, neighbors, acquaintances, educational records and instructors, 
and police and credit record checks.

Exemptions claimed for the system:
    None.

APPENDIX A

    Addresses of Office of Thrift Supervision Regional Offices:
    Northeast Region: 10 Exchange Place, 18th Floor, Jersey City, NJ 
07302.
    Southeast Region: 1475 Peachtree Street, NE, Atlanta, GA 30309.
    Central Region: 200 Madison Street, Suite 1300, Chicago, IL 
60606.
    Midwest Region: 122 W. John Carpenter Freeway, Suite 600, 
Irving, TX 75039.
    West Region: One Montgomery Street, Suite 400, San Francisco, CA 
94104.

[FR Doc. 98-31632 Filed 12-16-98; 8:45 am]
BILLING CODE 4810-25-P