[Federal Register Volume 63, Number 242 (Thursday, December 17, 1998)] [Notices] [Pages 69716-69965] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 98-31632] [[Page 69715]] _______________________________________________________________________ Part II Department of the Treasury _______________________________________________________________________ Privacy Act of 1974; Republication of System of Records; Notices Federal Register / Vol. 63, No. 242 / Thursday, December 17, 1998 / Notices [[Page 69716]] DEPARTMENT OF THE TREASURY Privacy Act of 1974: Systems of Records Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. A-130, the Department of the Treasury has completed a review of its Privacy Act systems of records notices to identify minor changes that will more accurately describe these records. Customs .067--Bank Secrecy Act Reports File, was transferred to Departmental Offices (DO) due to change in organizational responsibilities (published January 10, 1997, at 62 FR 1489). The system was renamed and renumbered as ``Treasury/DO .213--Bank Secrecy Act Reports System.'' The system retains the exemptions claimed in 31 CFR 1.36. IRS 42.029--Audit Underreporter Case Files was renumbered as IRS 24.047 to reflect new ownership within the IRS, and IRS 26.013 was renamed as ``Trust Fund Recovery Cases/One Hundred Percent Penalty Cases.'' In addition, the IRS has added a ``Purpose(s)'' statement to many of its notices. Other changes throughout the document are editorial in nature and consist principally of changes to system locations and system manager addresses, retention and disposal schedules, revisions to organizational titles and transfers of functions. The following four systems of records have been added to the Department of the Treasury's inventory of Privacy Act notices since October 1, 1995: Departmental Offices: DO .212--Suspicious Activity Report System (SARS) (published 3/ 26/97 at 62 FR 14532.) Financial Management Service: FMS .016--Payment Records for Other Than Regular Recurring Benefit Payments (published 9/12/95 at 60 FR 47435.) Internal Revenue Service: IRS 00.003--Customer Feedback System (published 7/23/97, at 62 FR 39604.) IRS 46.050--Automated Information Analysis System (published 9/ 9/96 at 61 FR 47547.) As a result of this review, 19 systems of records, identified below, are being removed from Treasury's inventory of Privacy Act systems: Departmental Offices: DO .062--Executive Inventory Files DO .065--Appointment at Above the Minimum Rate of the Grade File DO .067--Detailed Employee Files DO .070--Automated Systems Division, ASD Project Recording System DO .205--Executive Information System (EIS) U.S. Customs Service: CS .014--Advice Requests (Legal) (Pacific Region) CS .028--Baggage Declaration CS .092--Exit Interview CS .161--Optional Retirement List CS .210--Revocation of I. D. Privileges and ``Cash Basis Only'' for Reimbursable Services List CS .217--Set Off Files CS .219--Skills Inventory Records CS .220--Supervisory Notes and Files CS .277--Drivers License File Bureau of Engraving and Printing: BEP .023--Motor Vehicle Licensing Records Internal Revenue Service: IRS 90.006--Former Chief Counsel Interpretative Case Files Bureau of the Public Debt: BPD .008--Savings Bonds Sales Promotion/Volunteer Record System BPD .009--Savings Bond Sales Record System Office of Thrift Supervision: OTS .009 Health Files The systems notices are reprinted in their entirety following the Table of Contents. Dated: November 19, 1998. Shelia Y. McCann, Deputy Assistant Secretary (Administration). Table of Contents Departmental Offices (DO) DO .002--Treasury Integrated Management Information System (TIMIS) DO .004--Personnel Security System DO .005--Grievance Records DO .007--General Correspondence Files DO .010--Office of Domestic Finance, Actuarial Valuation System DO .060--Correspondence Files and Records on Employee Complaints and/or Dissatisfaction DO .068--Time-In-Grade Exception Files DO .111--Office of Foreign Assets Control Census Records DO .114--Foreign Assets Control Enforcement Records DO .118--Foreign Assets Control Licensing Records DO .144--General Counsel Litigation Referral and Reporting System DO .149--Foreign Assets Control Legal Files DO .150--Disclosure Records DO .156--Tax Court Judge Applicants DO .183--Private Relief Tax Bill Files--Office of the Assistant Secretary for Tax Policy DO .190--General Allegations and Investigative Records DO .191--OIG Management Information System DO .193--Employee Locator and Automated Directory System DO .194--Circulation System (formerly Document Delivery Control System) DO .196--Security Information System DO .200--FinCEN Data Base DO .201--Fitness Center Records DO .202--Drug-Free Workplace Program Records DO .203--Public Transportation Incentive Program Records DO .206--Office Tracking System (OTS) DO .207--Waco Administrative Review Group Investigation DO .209--Personal Services Contracts (PSC) DO .210--Integrated Financial Management and Revenue System DO .211--Telephone Call Detail Records DO .212--Suspicious Activity Reporting System (SARS) DO .213--Bank Secrecy Act Reports System (formerly CS .067--Bank Secrecy Act Reports File) Bureau of Alcohol, Tobacco, and Firearms (ATF) ATF .001--Administrative Record System ATF .002--Correspondence Record System ATF .003--Criminal Investigation Report System ATF .005--Freedom of Information Requests ATF .006--Internal Security Record System ATF .007--Personnel Record System ATF .008--Regulatory Enforcement Record System ATF .009--Technical and Scientific Services Record System Comptroller of the Currency (CC) CC .004--Consumer Complaint Information System CC .012--Freedom of Information Index and Log CC .013--Enforcement and Compliance Information System CC .014--Personnel Security/Investigation Files/Employee Applicant Reference File CC .015--Chain Banking Organizations System CC .016--Litigation Information System CC .221--Registration Records for Municipal and United States Government Securities Dealers (formerly: Professional Qualification Records for Municipal Securities Principals, Municipal Securities Representatives, and U.S. Government Securities Associated Persons) CC .300--Administrative Personnel System CC .310--Financial System CC .320--General Personnel System CC .500--Chief Counsel's Management Information System U.S. Customs Service (CS) CS .001--Acceptable Level of Competence, Negative Determination CS .002--Accident Reports CS .005--Accounts Receivable CS .009--Acting Customs Inspector (Excepted) CS .021--Arrest/Seizure/Search Report and Notice of Penalty File CS .022--Attorney Case File CS .030--Bankrupt Parties-In-Interest CS .031--Bills Issued Files CS .032--Biographical Files (Headquarters) CS .040--Carrier File CS .041--Cartmen or Lightermen CS .042--Case and Complaint File CS .043--Case Files (Associate Chief Counsel--Gulf Customs Management Center) (formerly Case Files (Regional Counsel--South Central Region)) CS .044--Certificates of Clearance CS .045--Claims Act File [[Page 69717]] CS .046--Claims Case File CS .050--Community Leader Survey CS .053--Confidential Source Identification File CS .054--Confidential Statements of Employment and Financial Interests CS .056--Congressional and Public Correspondence File CS .057--Container Station Operator Files CS .058--Cooperating Individual Files CS .061--Court Case File CS .064--Credit Card File CS .069--Customs Brokers File CS .077--Disciplinary Action, Grievance and Appeal Case Files CS .078--Disclosure of Information File CS .081--Dock Passes CS .083--Employee Relations Case Files CS .096--Fines, Penalties and Forfeiture Control and Information Retrieval System CS .098--Fines, Penalties and Forfeitures Records CS .099--Fines, Penalties and Forfeiture Records (Supplemental Petitions) CS .100--Fines, Penalties and Forfeiture Record (Headquarters) CS .105--Former Employees CS .109--Handicapped Employee File CS .122--Information Received File CS .123--Injury Notice CS .125--Intelligence Log CS .127--Internal Affairs Records System CS .129--Investigations Record System CS .133--Justice Department Case File CS .136--All Liquidated Damage Penalty, and Seizure Cases; Prior Violators CS .137--List of Vessel Agents Employees CS .138--Litigation Issue Files CS .144--Mail Protest File CS .148--Military Personnel and Civilian Employees' Claims Act File CS .151--Motor Vehicle Accident Reports CS .156--Narcotics Violator File CS .159--Notification of Personnel Management Division when an Employee is placed under investigation by the Office of Internal Affairs CS .162--Organization (Customs) and Automated Position Management System (COAPMS) CS .163--Outside Employment Requests CS .165--Overtime Earnings CS .170--Overtime Reports CS .171--Pacific Basin Reporting Network CS .172--Parking Permits File CS .186--Personnel Search CS .190--Personnel Case File CS .193--Operating Personnel Folder Files CS .196--Preclearance Costs CS .197--Private Aircraft/Vessel Inspection Reporting System CS .201--Property File, Non-Expendable CS .206--Regulatory Audits of Customhouse Brokers CS .207--Reimbursable Assignment/Workticket System (formerly: Reimbursable Assignment System) CS .208--Restoration of Forfeited Annual Leave Cases CS .209--Resumes of Professional Artists CS .211--Sanction List CS .212--Search/Arrest/Seizure Report CS .214--Seizure File CS .215--Seizure Report File CS .224--Suspect Persons Index CS .226--Television System CS .227--Temporary Importation Under Bond (TIB) Defaulter Control System CS .232--Tort Claims Act File CS .234--Tort Claims Act File CS .238--Training and Career Individual Development Plans CS .239--Training Records CS .244--Treasury Enforcement Communications System CS .249--Uniform Allowance-Unit Record CS .251--Unscheduled Overtime Report CS .252--Valuables Shipped Under Government Losses in Shipment Act CS .258--Violator's Case Files CS .260--Warehouse Proprietor Files CS .262--Warnings to Importers in Lieu of Penalty CS .268--Military Personnel and Civilian Employees' Claim Act File CS .269--Accounts Payable Voucher File CS .270--Background-Record File on Non-Customs Employees CS .271--Cargo Security Record System CS .272--Currency Declaration File (Customs Form 4790) CS .274--Importers, Brokers, Carriers, Individuals and Sureties Master File CS .278--Automated Commercial System (ACS) CS .284--Personnel Verification System CS .285--Automated Index to Central Investigative Files (formerly: Automated Index to Central Enforcement Files) Customs Appendix A Bureau of Engraving and Printing (BEP) BEP .002--Personal Property Claim File BEP .004--Counseling Records BEP .005--Compensation Claims BEP .006--Debt Files (Employees) BEP .014--Employee's Production Record BEP .016--Employee Suggestions BEP .020--Industrial Truck Licensing Records BEP .021--Investigative Files BEP .027--Programmable Access Security System (PASS) BEP .035--Tort Claims (Against the United States) BEP .038--Unscheduled Absence Record BEP .040--Freedom of Information and Privacy Act Requests BEP .041--Record of Discrimination Complaints BEP .043--Parking Program Records BEP .044--Personnel Security Files and Indices BEP .045--Mail Order Sales Customer Files BEP .046--Automated Mutilated Currency Tracking System Federal Law Enforcement Training Center (FLETC) FLETC .001--FLETC Payroll/Personnel Records System FLETC .002--FLETC Trainee Records FLETC .004--FLETC Administrative Employee Records Financial Management Service (FMS) FMS .001--Administrative Records FMS .002--Payment Issue Records for Regular Recurring Benefit Payments FMS .003--Claims and Inquiry Records on Treasury Checks, and International Claimants FMS .005--FMS Personnel Records FMS .007--Payroll and Pay Administration FMS .008--Personnel Security Records FMS .010--Records of Accountable Officers' Authority with Treasury FMS .012--Pre-complaint Counseling and Complaint Activities FMS .013--Gifts to the United States FMS .014--Debt Collection Operations System FMS .016--Payment Records for Other Than Regular Recurring Benefit Payments Internal Revenue Service (IRS) IRS 00.001--Correspondence Files and Correspondence Control Files IRS 00.002--Correspondence Files/Inquiries About Enforcement Activities IRS 00.003--Customer Feedback System IRS 10.001--Biographical Files, Public Affairs IRS 10.004--Subject Files, Public Affairs IRS 21.001--Tax Administration Resources File, Office of Tax Administration Advisory Services IRS 22.003--Annual Listing of Undelivered Refund Checks IRS 22.011--File of Erroneous Refunds IRS 22.026--Form 1042S Index by Name of Recipient IRS 22.027--Foreign Information System (FIS) IRS 22.032--Individual Microfilm Retention Register IRS 22.034--Individual Returns Files, Adjustments and Miscellaneous Documents Files IRS 22.043--Potential Refund Litigation Case Files IRS 22.044--P.O.W.--M.I.A. Reference File IRS 22.054--Subsidiary Accounting Files IRS 22.059--Unidentified Remittance File IRS 22.060--Automated Non-Master File (ANMF) (formerly Manual Accounting Replacement Systems) IRS 22.061--Individual Return Master File (IRMF) (formerly Wage and Information Returns Processing (IRP) File) IRS 24.013--Combined Account Number File, Taxpayer Services (formerly Combined Account Number File, Returns Processing) IRS 24.029--Individual Account Number File (IANF), Taxpayer Services (formerly Individual Account Number (IANF), Returns Processing) IRS 24.030--Individual Master File (IMF), Taxpayer Services (formerly Individual Master File (IMF), Returns Processing) IRS 24.046--Business Master File (BMF), Taxpayer Services (formerly Business Master File (BMF), Returns Processing) IRS 24.047--Audit Underreporter Case File (formerly IRS 42.029) IRS 24.070--Debtor Master File (DMF) IRS 26.001--Acquired Property Records IRS 26.006--Form 2209, Courtesy Investigations IRS 26.008--IRS and Treasury Employee Delinquency IRS 26.009--Lien Files (Open and Closed) IRS 26.010--Lists of Prospective Bidders at Internal Revenue Sales of Seized Property IRS 26.011--Litigation Case Files IRS 26.012--Offer in Compromise (OIC) File [[Page 69718]] IRS 26.013--Trust Fund Recovery Cases/One Hundred Percent Penalty Cases (formerly: One Hundred Percent Penalty Cases) IRS 26.014--Record 21, Record of Seizure and Sale of Real Property IRS 26.016--Returns Compliance Programs (RCP) IRS 26.019--Taxpayer Delinquent Accounts (TDA) Files including subsystems: (a) Adjustments and Payment Tracers Files,(b) Collateral Files, (c) Seized Property Records, (d) Tax Collection Waiver, Forms 900, Files, and (e) Accounts on Child Support Obligations IRS 26.020--Taxpayer Delinquency Investigation (TDI) Files IRS 26.021--Transferee Files IRS 26.022--Delinquency Prevention Programs IRS 30.003--Requests for Printed Tax Materials Including Lists IRS 30.004--Security Violations IRS 34.003--Assignment and Accountability of Personal Property Files IRS 34.005--Parking Space Application and Assignment IRS 34.007--Record of Government Books of Transportation Requests IRS 34.009--Safety Program Files IRS 34.012--Emergency Preparedness Cadre Assignments and Alerting Rosters Files IRS 34.013--Identification Media Files System for Employees and Others Issued IRS ID IRS 34.014--Motor Vehicle Registration and Entry Pass Files IRS 34.016--Security Clearance Files IRS 34.018--Integrated Data Retrieval System (IDRS) Security Files IRS 36.001--Appeals, Grievances and Complaints Records IRS 36.002--Employee Activity Records IRS 36.003--General Personnel and Payroll Records IRS 36.005--Medical Records IRS 36.008--Recruiting, Examining and Placement Records IRS 36.009--Retirement, Life Insurance and Health Benefits Records System IRS 37.001--Abandoned Enrollment Applications IRS 37.002--Files containing derogatory information about individuals whose applications for enrollment to practice before the IRS have been denied and Applicant Appeal Files IRS 37.003--Closed Files Containing Derogatory Information About Individuals' Practice Before the Internal Revenue Service and Files of Attorneys and Certified Public Accountants Formerly Enrolled to Practice IRS 37.004--Derogatory Information (No Action) IRS 37.005--Present Suspensions and Disbarments Resulting from Administrative Proceedings IRS 37.006--General Correspondence File IRS 37.007--Inventory IRS 37.008--Register of Docketed Cases and Applicant Appeals IRS 37.009--Enrolled Agents and Resigned Enrolled Agents (Action pursuant to 31 CFR, Section 10.55(b)) IRS 37.010--Roster of Former Enrollees IRS 37.011--Present Suspensions from Practice Before the Internal Revenue Service IRS 38.001--General Training Records IRS 42.001--Examination Administrative File IRS 42.008--Audit Information Management System (AIMS) IRS 42.013--Project Files for the Uniform Application of Laws as a Result of Technical Determinations and Court Decisions IRS 42.014--Internal Revenue Service Employees' Returns Control Files IRS 42.016--Classification/Centralized Files and Scheduling Files IRS 42.017--International Enforcement Program Files IRS 42.021--Compliance Programs and Projects Files IRS 42.027--Data on Taxpayers Filing on Foreign Holdings IRS 42.030--Discriminant Function File (DIF) IRS 44.001--Appeals Case Files IRS 44.003--Unified System for Time and Appeals Records (Unistar) IRS 44.004--Art Case File IRS 44.005--Expert Witness and Fee Appraiser Files IRS 46.002--Criminal Investigation Management Information IRS 46.003--Confidential Informants, Criminal Investigation Division IRS 46.004--Controlled Accounts-Open and Closed IRS 46.005--Electronic Surveillance File, Criminal Investigation Division IRS 46.009--Centralized Evaluation and Processing of Information Items (CEPIIs), Evaluation and Processing of Information (EOI), Criminal Investigation Division (formerly: Centralized Evaluation and Processing of Information Items (CEPIIs), Criminal Investigation Division IRS 46.011--Illinois Land Trust Files, Criminal Investigation Division IRS 46.015--Relocated Witnesses, Criminal Investigation Division IRS 46.016--Secret Service Details, Criminal Investigation Division IRS 46.022--Treasury Enforcement Communications System (TECS), Criminal Investigation Division IRS 46.050--Automated Information Analysis System IRS 48.001--Disclosure Records IRS 48.008--Defunct Special Service Staff File Being Retained Because of Congressional Directive IRS 49.001--Collateral and Information Requests System IRS 49.002--Tax Treaty Information Management System--Competent Authority and Index Card--Microfilm Retrieval System IRS 49.003--Financial Statements File IRS 49.007--Overseas Compliance Projects System IRS 49.008--Taxpayer Service Correspondence System IRS 50.001--Employee Plans/Exempt Organizations Correspondence Control Records (Form 5961) IRS 50.003--Employee Plans/Exempt Organizations, Reports of Significant Matters in Technical (M-5945) IRS 60.001--Assault and Threat Investigation Files, Inspection IRS 60.002--Bribery Investigation Files, Inspection IRS 60.003--Conduct Investigation Files, Inspection IRS 60.004--Disclosure Investigation Files, Inspection IRS 60.005--Enrollee Applicant Investigation Files, Inspection IRS 60.006--Enrollee Charge Investigation Files, Inspection IRS 60.007--Miscellaneous Information File, Inspection IRS 60.008--Security, Background, and Character Investigation Files, Inspection IRS 60.009--Special Inquiry Investigation Files, Inspection IRS 60.010--Tort Investigation Files, Inspection IRS 60.011--Internal Security Management Information System (ISMIS) IRS 70.001--Individual Income Tax Returns, Statistics of Income IRS 90.001--Chief Counsel Criminal Tax Case Files IRS 90.002--Chief Counsel Disclosure Litigation Case Files IRS 90.003--Chief Counsel General Administrative Systems IRS 90.004--Chief Counsel General Legal Services Case Files IRS 90.005--Chief Counsel General Litigation Case Files IRS 90.007--Chief Counsel Legislation and Regulations Division, Employee Plans and Exempt Organizations Division, and Associate Chief Counsel (Technical and International) Correspondence and Private Bill File IRS 90.009--Chief Counsel Field Services Case Files IRS 90.010--Digest Room Files Containing Briefs, Legal Opinions, and Digests of Documents Generated Internally or by the Department of Justice Relating to the Administration of the Revenue Laws IRS 90.011--Attorney Recruiting Files IRS 90.013--Legal Case Files of the Chief Counsel, Deputy Chief Counsel, and Associate Chief Counsels (Litigation), (Domestic), (International), and (Employee Benefits and Exempt Organizations) IRS 90.015--Reference Records of the Library in the Office of Chief Counsel IRS 90.016--Counsel Automated Tracking System (CATS) Records IRS 90.017--Correspondence Control and Records, Associate Chief Counsel (Technical and International) IRS 90.018--Expert Witness Library IRS Appendix A United States Mint (Mint) Mint .001--Cash Receivable Accounting Information System Mint .002--Current Employee Security Identification Record Mint .003--Employee and Former Employee Travel and Training Accounting Information System [[Page 69719]] Mint .004--Occupational Safety and Health, Accident and Injury Records, and Claims for Injuries or Damage Compensation Records Mint .005--Employee-Supervisor Performance Evaluation, Counseling, and Time and Attendance Records Mint .007--General Correspondence Mint .008--Criminal Investigations Files Mint .009--Mail order and catalogue sales system (MACS), customer mailing list, order processing record for coin sets, medals and numismatic items, and records of undelivered orders, product descriptions, availability and inventory (formerly Numismatic Coin Operations System (NUCOS) Records, Customer Mailing List, Order Processing Record for Coin Sets, Medals and Numismatic Items, and records of undelivered orders) Mint .012--Grievances. Union/Agency Negotiated Grievances, Adverse Performance Based Personnel Actions; Discrimination Complaints; Third Party Actions Bureau of the Public Debt (BPD) BPD .001--Human Resources and Administrative Records (formerly: Personnel and Administrative Records) BPD .002--United States Savings Type Securities BPD .003--United States Securities (Other than Savings Type Securities) BPD .004--Controlled Access Security System BPD .005--Employee Assistance Records BPD .006--Health Services Program Records BPD .007--Gifts to Reduce the Public Debt United States Secret Service (USSS) USSS .001--Administrative Information System USSS .002--Chief Counsel Record System USSS .003--Criminal Investigation Information System USSS .004--Financial Management Information System USSS .005--Freedom of Information Request System USSS .006--Non-Criminal Investigation Information System USSS .007--Protection Information System USSS .008--Public Affairs Record System USSS .009--Training Information System USSS Appendix A Office of Thrift Supervision (OTS) OTS .001--Confidential Individual Information System OTS .002--Correspondence/Correspondence Tracking OTS .003--Consumer Complaint OTS .004--Criminal Referral Database OTS .005--Employee Counseling Service OTS .006--Employee Locator File OTS .007--Employee Parking OTS .008--Employee Training Database OTS .010--Inquiry/Request Control OTS .011--Positions/Budget OTS .012--Payroll/Personnel Systems & Payroll Records OTS .013--Personnel Security and Suitability Program Systems Covered by This Notice This notice covers all systems of records adopted up to September 30, 1998. Departmental Offices TREASURY/DO .002 SYSTEM NAME: Treasury Integrated Management Information Systems (TIMIS)-- Treasury/DO. SYSTEM LOCATION: The system management staff of TIMIS is located at 740 15th Street NW, Suite 400, Washington, DC 20005. The TIMIS processing site is located at the United States Department of Agriculture National Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and historical payroll/personnel data of employees of all Treasury bureaus and organizations, except the Office of Thrift Supervision (OTS). Categories of records in the system: Information contained in the records of the TIMIS system include such data as: (1) Employee identification and status data such as name, social security number, date of birth, sex, race and national origin designator, awards received, suggestions, work schedule, type of appointment, education, training courses attended, veterans preference, and military service. (2) Employment data such as service computation for leave, date probationary period began, date of performance rating, and date of within-grade increases. (3) Position and pay data such as position identification number, pay plan, step, salary and pay basis, occupational series, organization location, and accounting classification codes. (4) Payroll data such as earnings (overtime and night differential), deductions (Federal, state and local taxes, bonds and allotments), and time and attendance data. (5) Employee retirement and Thrift Savings Plan data. (6) Tables of data for editing, reporting and processing personnel and pay actions. These include nature of action codes, civil service authority codes, standard remarks, signature block table, position title table, financial organization table, and salary tables. Authority for maintenance of the system: The Office of Personnel Management Manual, 50 U.S.C. App. 1705- 1707; 31 U.S.C. and Departmental Circular 145 and 830. The Department of the Treasury Fiscal Requirements Manual; 5 U.S.C. 301; FPM Letter 298-10, Office of Personnel Management; Federal Personnel Manual (Chapter 713 Subchapter 3A). Purpose(s): The purposes of the system include, but are not limited to: (1) Maintaining current and historical payroll records which are used to compute and audit pay entitlement; to record history of pay transactions; to record deductions, leave accrued and taken, bonds due and issued, taxes paid; maintaining and distributing Leave and Earnings statements; commence and terminate allotments; answer inquiries and process claims, and (2) maintaining current and historical personnel records and preparing individual administrative transactions relating to education and training, classification; assignment; career development; evaluation; promotion, compensation, separation and retirement; making decisions on the rights, benefits, entitlements and the utilization of individuals; providing a data source for the production of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Furnish data to the Department of Agriculture, National Finance Center (which provides payroll/personnel processing services for TIMIS under a cross-servicing agreement) affecting the conversion of Treasury employee payroll and personnel processing services to TIMIS; the issuance of paychecks to employees and distribution of wages; and the distribution of allotments and deductions to financial and other institutions, some through electronic funds transfer; (2) furnish the Internal Revenue Service and other jurisdictions which are authorized to tax the employee's compensation with wage and tax information in accordance with a withholding agreement with the Department of the Treasury pursuant to 5 U.S.C. 5516, 5217, and 5520, for the purpose of furnishing employees with Forms W-2 which report such tax distributions; (3) provide records to the Office of Personnel Management, Merit Systems Protection Board, Equal Employment Opportunity Commission, and General Accounting Office for the purpose of properly administering Federal personnel systems or other agencies' systems in accordance with [[Page 69720]] applicable laws, Executive Orders, and regulations; (4) furnish another Federal agency information to effect interagency salary or administrative offset, except that addresses obtained from the Internal Revenue Service shall not be disclosed to other agencies; to furnish a consumer reporting agency information to obtain commercial credit reports; and to furnish a debt collection agency information for debt collection services. Current mailing addresses acquired from the Internal Revenue Service are routinely released to consumer reporting agencies to obtain credit reports and to debt collection agencies for collection services; (5) disclose information to a Federal, state, local or foreign agency maintaining civil, criminal or other relevant enforcement information or other pertinent information which has requested information relevant to or necessary to the requesting agency's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (6) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation or settlement negotiations in response to a subpoena where relevant or potentially relevant to a proceeding, or in connection with criminal law proceedings; (7) disclose information to foreign governments in accordance with formal or informal international agreements; (8) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (9) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relates to civil and criminal proceedings; (10) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (11) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (12) provide wage and separation information to another agency, such as the Department of Labor or Social Security Administration, as required by law for payroll purposes; (13) provide information to a Federal, state, or local agency so that the agency may adjudicate an individual's eligibility for a benefit, such as a state employment compensation board, housing administration agency and Social Security Administration; (14) disclose pertinent information to appropriate Federal, state, local or foreign agencies responsible for investigating or prosecuting the violation of, or for implementing a statute, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil, or criminal law or regulation; (15) disclose information about particular Treasury employees to requesting agencies or non-Federal entities under approved computer matching efforts, limited to only those data elements considered relevant to making a determination of eligibility under particular benefit programs administered by those agencies or entities or by the Department of the Treasury or any constituent unit of the Department, to improve program integrity, and to collect debts and other monies owed under those programs (i.e., matching for delinquent loans or other indebtedness to the government);( 16) disclose to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services, the names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees, for the purposes of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement activities as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104-193). DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982; debt information concerning a government claim against an individual is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365), to consumer reporting agencies to encourage repayment of an overdue debt. Disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C. 701(a)(3). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, microfiche, and hard copy. Disbursement records are stored at the Federal Records Center. RETRIEVABILITY: Records are retrieved generally by social security number, position identification number within a bureau and region, or employee name. Secondary identifiers are used to assure accuracy of data accessed, such as master record number or date of birth. SAFEGUARDS: Entrance to data centers and support organization offices are restricted to those employees whose work requires them to be there for the system to operate. Identification (ID) cards are verified to ensure that only authorized personnel are present. Disclosure of information through remote terminals is restricted through the use of passwords and sign-on protocols which are periodically changed. Reports produced from the remote printers are in the custody of personnel and financial management officers and are subject to the same privacy controls as other documents of like sensitivity. RETENTION AND DISPOSAL: The current payroll and personnel system and the Treasury Integrated Management Information Systems (TIMIS) master files are kept on magnetic media. Information rendered to hard copy in the form of reports and payroll information documentation is also retained in automated magnetic format. Employee records are retained in automated form for as long as the employee is active on the system (separated employee records are maintained in an ``inactive'' status). Files are purged in accordance with Treasury Directives Manual TD 25-02, ``Records Disposition Management Program.'' SYSTEM MANAGER(S) AND ADDRESS: Director, Treasury Integrated Management Information Systems (System Manager for TIMIS), 740 15th Street NW, Suite 400, Washington, DC 20005. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are identified in this system, or to gain access to records maintained in the system, must submit a written request containing the following elements: (1) Identification of the record system; (2) identification of the category and types of records sought; and (3) at least two items of secondary identification (e.g. employee name and date of birth, employee identification number, date of employment or similar information). The individual's identity must be verified by one other identifier, such as a photocopy of a driver's license or [[Page 69721]] other official document bearing the individual's signature. Alternatively, a notarized statement may be provided. Address inquiries to Assistant Director, Disclosure Services, Department of the Treasury, 1500 Pennsylvania Avenue, NW, Room 1054-MT, Washington, DC 20220. RECORD ACCESS PROCEDURES: See ``Notification procedure'' above. CONTESTING RECORD PROCEDURES: See ``Notification procedure'' above. RECORD SOURCE CATEGORIES: The information contained in these records is provided by or verified by the subject of the record, supervisors, and non-Federal sources such as private employers. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/DO .004 SYSTEM NAME: Personnel Security System--Treasury/DO. SYSTEM LOCATION: For individuals in category (a), Room 3210 Treasury Annex, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. For individuals in category (b), Room 3020 Treasury Annex, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (a) Current and former senior officials of the Department and Treasury bureaus, and those within the Department who are involved in Personnel Security matters. (b) Current and former government employees or applicants occupying or applying for sensitive positions in the Department. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Background investigations, (2) FBI and other agency name checks, and (3) investigative information relating to personnel investigations conducted by the Department of the Treasury and other Federal agencies and departments on preplacement and postplacement basis to make suitability and employability determinations and for granting security clearances. Card records comprised of Notice of Personnel Security Investigation (TD F 67-32.2) or similar, previously used card indexes, and an automated data system reflecting identification data on applicants, incumbents and former employees, and record type of E.O. 10450 investigations and degree and date of security clearance, if any, as well as status of investigations. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: E.O. 10450, Sections 2 and 3, E.O. 12958, and E.O. 12968. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used to disclose information to departmental officials or other Federal agencies relevant to, or necessary for, making suitability or employability retention or security clearance determinations. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders, index cards, and magnetic media. Retrievability: Records are retrieved by name. Safeguards: Records are stored in locked metal containers and in locked rooms. They are limited to officials who have a need to know in the performance of their official duties. Retention and Disposal: Active files are retained during incumbent tenure and are subject to update personnel investigation. Files of employees who effect intra- agency transfers (between Treasury bureaus) are automatically transferred to the gaining bureaus. When an employee transfers to another government agency or leaves the Federal government, files are retained, separate from the active files, for no more than five years. Background investigations completed by OPM may be returned to that agency or destroyed. Card indexes are periodically updated to reflect changes and maintained as long as needed. System Manager(s) and Address: Director of Security, Room 3210 Treasury Annex, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. Notification Procedure: Individuals wishing to be informed if they are named in this system or gain access to records maintained in the system must submit a written, signed request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment, or similar information). Address inquiries to Assistant Director, Disclosure Services (see ``Record access procedures'' below). Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: The information provided or verified by applicants or employees whose files are on record as authorized by those concerned, information obtained from current and former employers, co-workers, neighbors, acquaintances, educational records and instructors, and police and credit record checks. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), through (e)(4)(I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5). TREASURY/DO .005 SYSTEM NAME: Grievance Records--Treasury/DO. SYSTEM LOCATION: These records are located in personnel or designated offices in the bureaus in which the grievances were filed. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former Federal employees who have submitted grievances with their bureaus in accordance with part 771 of the Office of Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury Employee Grievance System (TPM Chapter 771), or a negotiated procedure. CATEGORIES OF RECORDS IN THE SYSTEM: The system contains records relating to grievances filed by Treasury employees under part 771 of the OPM's regulations. These case files contain all documents related to the grievance including statements of witnesses, reports of interviews and hearings, examiner's findings and recommendations, a copy of the original and final decision, and related correspondence and exhibits. This system includes files and records of internal grievance and arbitration systems that bureaus and/or the Department may establish through negotiations with recognized labor organizations. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p. 218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; [[Page 69722]] agency employees, for personal relief in a matter of concern or dissatisfaction which is subject to the control of agency management. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used: (1) To disclose pertinent information to the appropriate Federal, state, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) to disclose information to any source from which additional information is requested in the course of processing in a grievance, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested; (3) to disclose information to a Federal agency, in response to its request, in connection with the hiring or retention of an individual, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to requesting the agency's decision on the matter; (4) to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) to disclose information to another Federal agency or to a court when the Government is party to a judicial proceeding before the court; (6) by the National Archives and Records Administration in records management inspections conducted under authority of 44 U.S.C. 2904 and 2908; (7) by the bureau maintaining the records of the Department in the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related work force studies. While published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference; (8) to disclose information to officials of the Merit Systems Protection Board, including the Office of the Special Counsel, the Federal Labor Relations Authority and its General Counsel, the Equal Employment Opportunity Commission, or the Office of Personnel Management when requested in performance of their authorized duties; (9) to disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing Counsel or witnesses in the course of civil discovery, litigation or settlement negotiations in response to a subpoena, or in connection with criminal law proceedings; (10) to provide information to officials of labor organizations reorganized under the Civil Service Reform Act when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Storage: File folders. RETRIEVABILITY: By the names of the individuals on whom they are maintained. SAFEGUARDS: Lockable metal filing cabinets to which only authorized personnel have access. RETENTION AND DISPOSAL: Disposed of 3 years after closing of the case. Grievances filed against disciplinary adverse actions are retained by the United States Secret Service for 4 years. Disposal is by shredding or burning. SYSTEM MANAGER(S) AND ADDRESSES: ATF (Alcohol, Tobacco and Firearms), Chief, Personnel Division, 650 Massachusetts Ave., NW., Washington, DC 20226. Customs Director, Office of Human Resources, Ronald Reagan Building, Room 2.4A, 1300 Pennsylvania Avenue, NW, Washington, DC 20229 E&P (Engraving and Printing), Chief, Office of Industrial Relations, 14th & C Streets, SW., Room 202-13A, E&P Annex, Washington, DC 20228 FLETC (Federal Law Enforcement Training Center), Personnel Officer, Building 94, Room 1F-14, Glynco, GA 31524. FMS (Financial Management Service), Director, Personnel Management Division, Prince George Metro Center II, 3700 East West Hwy, Room 115- F, Hyattesville, MD 20782 IRS (Internal Revenue Service), Director, Human Resources Division, 1111 Constitution Avenue, NW, Room 1408 IR, Washington, DC 20224 DO (Departmental Offices), Chief, Personnel Resources, Room 1316 MT, 1500 Pennsylvania Ave., NW., Washington, DC 20220 PD (Public Debt), Director, Personnel Management Division, 300 13th Street, SW., Room 446-4, E&P Annex, Washington, DC 20239. SS (Secret Service), Chief, Personnel Division, 1800 G Street, NW, Room 901, Washington DC 20223 Mint Assistant Director for Human Resources, 633 3rd Street, NW, Room 147, Washington, DC 20004 OCC (Office of Comptroller of the Currency), Director, Human Resources, 250 E Street, SW, Washington, DC 20219 OTS (Office of Thrift Supervision), Manager, Human Resources Branch, 2nd Floor, 1700 G Street, NW, Washington, DC 20552 Records pertaining to administrative grievances filed at the Departmental level: Director, Office of Personnel Policy, Room 4150- Annex, Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220. NOTIFICATION PROCEDURE: It is required that individuals submitting grievances be provided a copy of the record under the grievance process. They may, however, contact the agency personnel or designated office where the action was processed, regarding the existence of such records on them. They must furnish the following information for their records to be located and identified: (1) Name, (2) date of birth, (3) approximate date of closing of the case and kind of action taken, (4) organizational component involved. RECORD ACCESS PROCEDURES: It is required that individuals submitting grievances be provided a copy of the record under the grievance process. However, after the action has been closed, an individual may request access to the official copy of the grievance file by contacting the bureau personnel or designated office where the action was processed. Individuals must provide the following information for their records to be located and identified: (1) Name, (2) date of birth, (3) approximate date of closing of the case and kind of action taken, (4) organizational component involved. CONTESTING RECORD PROCEDURES: Review of requests from individuals seeking amendment of their records [[Page 69723]] which have been the subject of a judicial or quasi-judicial action will be limited in scope. Review of amendment requests of these records will be restricted to determining if the record accurately documents the action of the agency ruling on the case, and will not include a review of the merits of the action, determination, or finding. Individuals wishing to request amendment to their records to correct factual errors should contact the bureau personnel or designated office where the grievance was processed. Individuals must furnish the following information for their records to be located and identified: (1) name, (2) date of birth, (3) approximate date of closing of the case and kind of action taken, (4) organizational component involved. RECORD SOURCE CATEGORIES: Information in this system of records is provided: (1) By the individual on whom the record is maintained, (2) by testimony of witnesses, (3) by agency officials, (4) from related correspondence from organizations or persons. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/DO .007 SYSTEM NAME: General Correspondence Files--Treasury/DO. SYSTEM LOCATION: Departmental Offices, Department of the Treasury, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Components of this record system are in the following offices within the Departmental Offices: Office of Foreign Assets Control Office of Tax Policy Office of the Assistant Secretary for International Affairs Office of the Executive Secretariat Office of Public Correspondence Office of Legislative Affairs Categories of individuals covered by the system: Members of Congress, U.S. Foreign Service officials, officials and employees of the Treasury Department, officials of municipalities and state governments, and the general public, foreign nationals, members of the news media, businesses, officials and employees of other Federal Departments and agencies. Categories of records in the system: Incoming correspondence and replies pertaining to the mission, function, and operation of the Department, tasking sheets, and internal Treasury memorandum. Authority for maintenance of the system: 5 U.S.C. 301. Purpose(s): The manual systems and/or electronic databases (e.g., Treasury Automated Document System (TADS)) used by the system managers are to manage the high volume of correspondence received by the Departmental Offices and to accurately respond to inquiries, suggestions, views and concerns expressed by the writers of the correspondence. It also provides the Secretary of the Treasury with sentiments and statistics on various topics and issues of interest to the Department. Routine uses of records maintained in the system including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (3) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (5) provide information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (6) provide information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings. Policies and practices for storing, retrieving, accessing, retaining and disposing of records in the system: Storage: Paper records, file folders and magnetic media. Retrievability: By name of individual or letter number, address, assignment control number, or organizational relationship. Safeguards: Access is limited to authorized personnel with a direct need to know. Rooms containing the records are locked after business hours. Some folders are stored in locked file cabinets in areas of limited accessibility except to employees. Others are stored in electronically secured areas and vaults. Access to electronic records is by password. Retention and Disposal: Some records are maintained for three years, then destroyed by burning. Other records are updated periodically and maintained as long as needed. Some electronic records are periodically updated and maintained for two years after date of response; hard copies of those records are disposed of after three months in accordance with the NARA schedule. Paper records of the Office of the Executive Secretary are stored indefinitely at the Federal Records Center. System Manager(s) and address: Director, Office of Foreign Assets Control, U.S. Treasury Department, Room 2233, Treasury Annex, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Freedom of Information Act Officer, Office of Tax Policy, U.S. Treasury Department, Room 1041-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220 Director, OASIA Secretariat, U.S. Treasury Department, Room 5422- MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220 Office of the Executive Secretariat, U.S. Treasury Department, Room 3419-MT, Washington, DC 20220 Director, Office of Public Correspondence, U.S. Treasury Department, Room 2124-MT, Washington, DC 20220 Director, Office of Legislative Affairs, U.S. Treasury Department, Room 3132-MT, Washington, DC 20220 Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or to gain access to records maintained in this system may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix A. Individuals must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to [[Page 69724]] Assistant Director, Disclosure Services (see ``Record access procedures'' below). Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: Members of Congress or other individuals who have corresponded with the Departmental Offices, other governmental agencies (Federal, state and local), foreign individuals and official sources. Exemptions Claimed for the System: None. TREASURY/DO .010 System name: Office of Domestic Finance, Actuarial Valuation System--Treasury/ DO. System location: Departmental Offices, Office of Government Financing, Office of the Government Actuary, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. Categories of individuals covered by the system: Participants and beneficiaries of the Foreign Service Retirement and Disability System and the Foreign Service Pension System. Covered employees are located in the following agencies: Department of State, Department of Agriculture, United States Information Agency, Agency for International Development, Peace Corps, and the Department of Commerce. Categories of records in the system: Information in the system is as follows: Active Records: Name; social security number; salary; category-grade; year of entry into system; service computation date; year of birth; year of resignation or year of death, and refund if any; indication of LWOP status (if any); Retired Records: Same as actives; annuity; year of separation; cause of separation (optional, disability, deferred, etc.); years and months of service by type of service; single or married; spouse's year of birth; principal's year of death; number of children on annuity roll; children's years of birth and annuities. Authority for maintenance of the system: 22 U.S.C. 1101. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Data regarding specific individuals is released only to the contributing agency for purposes of verification. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Data are on computer tapes and computer printouts. Retrievability: Alphabetically. Safeguards: Records are stored in the Actuary's office. Access is restricted to employees of the Office of the Government Actuary. Retention and Disposal: Records are retained on a year-to-year basis. When agencies whose pension funds are valued forward new records for valuation, older records are discarded. System Manager(s) and Address: The Government Actuary, Departmental Offices, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Assistant Director, Disclosure Services (see ``Record access procedures'' below). Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: Data for actuarial valuation are provided by organizations responsible for pension funds listed under ``category of individual,'' namely the Department of State, Department of Agriculture, United States Information Agency, Agency for International Development, Peace Corps, and the Department of Commerce. Exemptions Claimed for the System: None. TREASURY/DO .060 System name: Correspondence Files and Records on Employee Complaints and/or Dissatisfaction--Treasury/DO. System location: Office of Personnel Policy, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, Washington, DC 20220. Categories of individuals covered by the system: Former and current Department employees who have submitted complaints to the Office of Personnel or whose correspondence concerning a matter of dissatisfaction has been referred to the Office of Personnel. Categories of records in the system: Correspondence dealing with former and current employee complaints. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose pertinent information to appropriate Federal, state, and local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential civil or criminal law or regulation; (2) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: File folders, file cabinets. [[Page 69725]] Retrievability: By bureau and employee name. Safeguards: Maintained in filing cabinet and released only to Office of Personnel staff or other Treasury officials on a need-to-know basis. Retention and Disposal: Records are maintained and disposed of in accordance with Department of the Treasury Directive 25-02, ``Records Disposition Management Program'' and the General Records Schedule. System manager(s) and address: The Government Actuary, Departmental Offices, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Avenue at Madison Place NW, Washington, DC 20220. Notification Procedure: Persons inquiring as to the existence of a record on themselves may contact: Assistant Director, (Human Relations) Department of the Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, Washington, DC 20220. The inquiry must include the individual's name and employing bureau. Record Access Procedures: Persons seeking access to records concerning themselves may contact: The Director, Office of Personnel Policy, Department of the Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, Washington, DC 20220. The inquiry must include the individual's name and employing bureau. Contesting Record Procedures: Individuals wishing to request amendment to their records to correct factual error should contact the Director of Personnel at the address shown in Access, above. They must furnish the following information: (a) Name; (b) employing bureau; (c) the information being contested; (d) the reason why they believe information is untimely, inaccurate, incomplete, irrelevant, or unnecessary. Record Source Categories: Current and former employees, and/or representatives, employees' relatives, Congressmen, the White House, management officials. Exemptions Claimed for the System: None. TREASURY/DO .068 System name: Time-In-Grade Exception Files--Treasury/DO. System location: Room 1462-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Categories of individuals covered by the system: Persons employed by, or proposed for employment by, the Department of the Treasury and for whom an exception to Time-In-Grade Restrictions is sought. Categories of records in the system: A collection of documents required for approval of exceptions to Time-In-Grade Requirements including: Request for Approval of Non- Competitive Action (SF-59); Personal Qualifications Statement (SF-171); Position Description (OF-8); and, in some instances, Request for Personnel Action (SF-52); and memoranda of justification. Authority for maintenance of the system: 5 U.S.C. 301, and 5 U.S.C. 1104. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Information from these records may be disclosed to (1) the Office of Personnel Management for audit of exceptions granted, and (2) a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: File cabinet. Retrievability: Indexed by name in log and filed chronologically. Safeguards: Access is limited to authorized Treasury personnel and management officials on a need-to-know basis. Retention and Disposal: Records are retained for 2 years and are destroyed by standard destruction methods including burning. System Manager(s) and Address: Director, Personnel Resources, Room 1462-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Notification Procedure: Director, Personnel Resources, Room 1316-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. The individual is required to provide his/her name and the Treasury organizational assignment, position title, grade/salary, and approximate date of the Time-In-Grade exception requested. Record Access Procedures: Director, Personnel Resources Directorate, Room 1316-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: The documents which constitute this system, and which are listed under Categories of Records, came from the individual employee or applicant, his servicing personnel office, and other concerned management officials within the Department of the Treasury. Exemptions Claimed for the System: None. TREASURY/DO .111 System name: Office of Foreign Assets Control Census Records--Treasury/DO. System location: Office of Foreign Assets Control Treasury Annex, Washington, DC 20220. Categories of individuals covered by the system: Although most reporters in the Census in this system of records are not individuals, such censuses reflect some small number of U.S. individuals as holders of assets subject to U.S. jurisdiction which are blocked under the various sets of Treasury Department regulations involved. Categories of records in the system: Reports of several censuses of U.S.-based, foreign-owned assets which have been blocked at any time since 1940 under Treasury Department regulations found under 31 CFR subpart B, chapter V. Authority for maintenance of the system: 50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 50 U.S.C. 1701 et seq.; and 31 CFR chapter V. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose information to appropriate state agencies which are concerned with or responsible for abandoned property; (2) disclose information to foreign governments in accordance with formal or informal international agreements; (3) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom [[Page 69726]] the record pertains; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (5) provide certain information to appropriate senior foreign-policy-making officials in the Department of State. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records stored on magnetic media and/or as hard copy documents. Retrievability: By name of holder or custodian or owner of blocked property. Safeguards: Locked room, or in locked file cabinets located in areas in which access is limited to Foreign Assets Control employees. Computerized records are password-protected. Retention and Disposal: Records are periodically updated and maintained as long as needed. When no longer needed, records are retired to Federal Records Center or destroyed in accordance with established procedures. System Manager(s) and address: Director, Office of Foreign Assets Control, Room 2233-Annex, Department of the Treasury, NW, Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or to gain access to records maintained in the system, must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and type of record sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Assistant Director, Disclosure Services (See ``Record access Procedures'' below.) Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: Custodians or other holders of blocked assets. Exemptions Claimed for the System: None. TREASURY/DO .114 System name: Foreign Assets Control Enforcement Records--Treasury/DO. System location: Office of Foreign Assets Control, Treasury Annex, Washington, DC 20220. Categories of individuals covered by the system: Individuals who have engaged in or who are suspected of having engaged in transactions and activities prohibited by Treasury Department regulations found at 31 CFR subpart B, chapter V. Categories of records in the system: Documents related to suspected or actual violations of relevant statutes and regulations administered by the Office of Foreign Assets Control. Authority for maintenance of the system: 50 U.S.C., App. 5(b); 50 U.S.C. 1701 et seq.; 22 U.S.C. 287(c); 22 U.S.C. 2370(a); and 31, CFR, Chapter V; 100 Stat. 1086, as amended by H.J. Res. 756, Pub. L. 99-631. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose information to appropriate Federal agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order or license; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement or other pertinent information, which has requested information relevant to or necessary to the requesting agency's official functions; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosure to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in response to a subpoena or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: File folders and magnetic media. Retrievability: By name of individual. Safeguards: Folders in locked file cabinets are located in areas of limited accessibility. Computerized records are password-protected. Retention and Disposal: Records are periodically updated and are maintained as long as necessary. When no longer needed, records are retired to Federal Records Center or destroyed in accordance with established procedures. System Manager(s) and Address: Director, Office of Foreign Assets Control, Room 2233-Annex, U.S. Treasury Department, Washington, DC 20220. Notification Procedure: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. Record Access Procedures: This system of records may not be accessed for purposes of inspection or for contest of content of records. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: From the individual, from the Office of Foreign Assets Control investigations, and from other federal, state or local agencies. Exemptions Claimed for the System: This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4), (G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/DO .118 System name: Foreign Assets Control Licensing Records--Treasury/DO. System location: Office of Foreign Assets Control, Treasury Annex, Washington, DC 20220. [[Page 69727]] Categories of individuals covered by the system: Applicants for permissive and authorizing licenses under Treasury Department regulations found at 31 CFR subpart B, chapter V. Categories of records in the System: Applications for Treasury licenses--together with related and supporting documentary material and copies of licenses issued. Authority for maintenance of the system: 50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 22 U.S.C. 287(c); 50 U.S.C. 1701 et seq.; 31 CFR, chapter V; 100 Stat. 1086, as amended by H.J. Res. 756, Pub. L. 99-631. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose information to appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violation of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) disclose information to the Department of State, Commerce, Defense or other federal agencies, in connection with Treasury licensing policy or other matters of mutual interest or concern; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement or other pertinent information, which has requested information relevant to or necessary to the requesting agency's official functions; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosure to opposing counsel or witnesses, in the course of civil discovery, litigation, or settlement negotiations in response to a subpoena or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: File folders and magnetic media. Retrievability: The records are retrieved by license or letter number. Safeguards: Folders in locked filed cabinets are located in areas of limited accessibility. Computerized records are password-protected. Retention and Disposal: Records are periodically updated to reflect changes and maintained as long as needed. When no longer needed, records are retired to Federal Records Center or destroyed in accordance with established procedures. System manager(s) and address: Director, Office of Foreign Assets Control, Room 2233-Annex, Department of the Treasury, Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or to gain access to records maintained in the system of records, must submit a written request containing the following elements: (1) Indentify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Assistant Director, Disclosure Services (See ``Record access procedures'' below). Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: Applicants for Treasury Department licenses under regulations administered by the Office of Foreign Assets Control. Exemptions Claimed for the system: None. TREASURY/DO .144 System name: General Counsel Litigation Referral and Reporting System--Treasury/ DO. System location: U.S. Department of the Treasury, Office of the General Counsel, 1500 Pennsylvania Avenue NW, Washington, DC 20220. Categories of individuals covered by the system: Persons who are parties, plaintiff or defendant, in civil litigation or administrative proceedings involving or concerning the Department of the Treasury or its officers or employees. The system does not include information on every civil litigation or administrative proceeding involving the Department of the Treasury or its officers and employees. Categories of records in the system: This system of records consists of a computer data base containing information related to litigation or administrative proceedings involving or concerning the Department of the Treasury or its officers or employees. Authority for maintenance of the system: 5 U.S.C. 301; 31 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose pertinent information to appropriate Federal, State, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations in response to a subpoena or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. [[Page 69728]] Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: The computerized records are maintained in computer data banks and printouts. Retrievability: The computer information is accessible by the name of the non- government party involved in the case, and case number and docket number (when available). Safeguards: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel. Retention and Disposal: The computer information is maintained for up to ten years after a record is created. System Manager(s) and Address: Associate General Counsel (Legislation, Litigation, and Regulation), Office of the General Counsel, Department of the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) An identification of the record system; and (2) an identification of the category and type of records sought. This system contains records that are exempt under 31 CFR 1.36; 5 U.S.C. 552a(j)(2); and (k)(2). Address inquiries to Assistant Director, Disclosure Services, Department of the Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW., Washington, DC 20220. Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: Treasury Department Legal Division, Department of Justice Legal Division. Exemptions Claimed for the System: This system is exempt from 5 U.S.C. 552a(d), (e)(1), (e)(3), (e)(4)(G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/DO .149 System name: Foreign Assets Control Legal Files--Treasury/DO. System location: U.S. Department of the Treasury, Room 3133-Annex, Washington, DC 20220. Categories of individuals covered by the system: Persons who are or who have been parties in litigation involving the Office of Foreign Assets Control or statutes and regulations administered by the agency found at 31 CFR subpart B, chapter V. Categories of records in the System: Information and documents relating to litigation involving the Office of Foreign Assets Control or statutes and regulations administered by the agency. Authority for maintenance of the system: 31 U.S.C. 301; 50 U.S.C. App. 5(b); 50 U.S.C. 1701 et seq; 22 U.S.C. 278(c); and other statutes relied upon by the President to impose economic sanctions. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Prosecute, defend, or intervene in litigation related to the Office of Foreign Assets Control and statutes and regulations administered by the agency; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order or license; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal, or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's official functions; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Folders in file cabinets and magnetic media. Retrievability: By name of private plaintiff or defendant. Safeguards: Folders are in lockable file cabinets located in areas of limited public accessibility. Where records are maintained on computer hard drives, access to the files is password-protected. Retention and Disposal: Records are periodically updated and maintained as long as needed. System Manager(s) and Address: Administrative Officer, Room 3006-MT, U.S. Treasury Department, Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Record Access Procedures: Address inquiries to Assistant Director, Disclosure Services, Department of the Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: Pleadings and other materials filed during course of a legal proceeding, discovery obtained pursuant to applicable court rules; materials obtained by Office of Foreign Assets Control investigation; material obtained pursuant to requests made to other Federal agencies; orders, opinions, and decisions of courts. Exemptions Claimed for the System: None. TREASURY/DO .150 System name: Disclosure Records--Treasury/DO. [[Page 69729]] System location: Departmental Offices, Department of the Treasury, 1500 Pennsylvania Ave., NW, Washington DC 20220. Categories of individuals covered by the system: Individuals who have submitted requests for information to the Departmental Offices or who have appealed initial denials to the requests. Categories of records in the system: Requests for records or information pursuant to the Freedom of Information Act, 5 U.S.C. 552, and/or the Privacy Act, 5 U.S.C. 552a, internal processing documents, memoranda, and referrals are kept by the Disclosure Office. Copies of requested records are kept by the program office responsible for fulfilling the request. Authority for maintenance of the system: 5 U.S.C. 552, 5 U.S.C. 552a, 31 CFR Part 1. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose information to other agencies when required for coordination of response or referral; (2) disclose information to the Department of Justice for defending law suits. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the System: Storage: Paper files, magnetic media. Retrievability: By name and case number. Safeguards: Stored in filing cabinets. Access limited to individuals with need to know or legitimate right to review. Retention and Disposal: Retained in accordance with the provisions of the Departmental records management procedures. System Manager(s) and Address: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Deputy Assistant Secretary (Law Enforcement), Department of the Treasury, Room 4414, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Freedom of Information Act Officer, Office of Tax Policy, Department of the Treasury, Room 4028A-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Assistant Director, Disclosure Services at the above address. Record Access Procedures: See ``Notification procedure'' above. Contesting Record Procedures: See ``Notification procedure'' above. Record Source Categories: Individuals who make Freedom of Information Act requests, federal officials responding to Freedom of Information Act requests, and documents from official records. Exemptions Claimed for the System: None. TREASURY/DO .156 System name: Tax Court Judge Applicants--Treasury/DO. System location: Department of the Treasury, Office of the General Counsel, Room 3000 MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Categories of individuals covered by the system: Individuals requesting consideration for appointment to Tax Court judgeships. Categories of records in the system: Information concerning the qualification of individuals for appointment to the Tax Court. Authority for maintenance of the system: 26 U.S.C. 7443. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Information from this system may be disclosed to the White House with recommendations to the President on appointments to the Tax Court. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: File cabinets. Retrievability: By name of individual. Safeguards: The files are kept in locked cabinets with a limited number of employees- permitted access. Retention and Disposal: The records relating to individuals are destroyed at the end of each administration. System Manager(s) and Address: Administrative Officer, Office of the General Counsel, Room 3006- MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Assistant Director, Disclosure Services (See ``Record access procedures'' below). Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: Individual concerned and letters of recommendation from other individuals submitted at the request of the individual and/or the Department. Exemptions claimed for the Systems: None. TREASURY/DO .183 System name: Private Relief Tax Bill Files--Office of the Assistant Secretary for Tax Policy-Treasury/DO. System location: Room 4040-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. [[Page 69730]] Categories of individuals covered by the system: Individuals who have had private relief tax bills introduced in Congress on their behalf. Categories of records in the system: Congressional Committee or OMB request for Treasury views on proposed legislation, plus comments on proposal from offices or bureaus of Treasury, plus the Internal Revenue Service data concerning the issues involved and that unit's recommendation, and the report of the Treasury on the Bill. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Information from this system may be disclosed to OMB and Congress. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: File Folders. Retrievability: By bill numbers or name of person for whom relief is sought. Safeguards: Access limited to Tax Policy personnel. Retention and Disposal: Records are periodically updated to reflect changes and maintained as long as needed until shipped to National Archives and Records Administration. System Manager(s) and Address: Management Services, Office of Tax Policy, Room 1041-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Assistant Director, Disclosure Services (See ``Record access procedures'' below). Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Contesting Record Procedures: See ``Record access procedures'' above. Record Source Categories: Principally the Congress and the Internal Revenue Service. Exemptions Claimed for the System: None. TREASURY/DO .190 System name: General Allegations and Investigative Records--Treasury/DO. System location: Office of Inspector General (OIG), Assistant Inspector General for Investigations, 1201 Constitution Avenue, NW, Washington, DC 20220; Regional Inspectors General for Investigations in Washington, DC; Houston, TX; Los Angeles, CA; and Chicago, IL; and Office of Investigations field offices in New York, NY, and Glynco, GA. Addresses may be obtained from the system manager. Categories of individuals covered by the system: (A) Current and former employees of the Department of the Treasury and persons whose association with current and former employees relate to the alleged violations of the Department's rules of conduct, the Office of Personnel Management merit system, or any other criminal or civil misconduct, which affects the integrity or facilities of the Department of the Treasury. The names of individuals and the files in their names may be: (1) Received by referral; or (2) initiated at the discretion of the Office of the Inspector General in the conduct of assigned duties. (B) Individuals who are: Witnesses; complainants; confidential or nonconfidential informants; suspects; defendants; parties who have been identified by the Office of the Inspector General, constituent units of the Department of Treasury, other agencies, or members of the general public in connection with the authorized functions of the Inspector General. (C) Current and former senior Treasury and bureau officials who are the subject of investigations initiated and conducted by the Office of the Inspector General. Categories of records in the system: (A) Letters, memoranda, and other documents citing complaints of alleged criminal or administrative misconduct. (B) Investigative files which include: (1) Reports of investigations to resolve allegations of misconduct or violations of law with related exhibits, statements, affidavits, records or other pertinent documents obtained during investigations; (2) transcripts and documentation concerning requests and approval for consensual (telephone and consensual non-telephone) monitoring; (3) reports from or to other law enforcement bodies; (4) prior criminal or noncriminal records of individuals as they relate to the investigations; and (5) reports of actions taken by management personnel regarding misconduct and reports of legal actions resulting from violations of statutes referred to the Department of Justice for prosecution. Authority for maintenance of the system: The Inspector General Act of 1978, as Amended, 5 U.S.C.A. App.3. Purpose(s): The records and information collected for and maintained in this system are used to (a) receive allegations of violations of the Department's rules of conduct, the Office of Personnel Management merit system, or any other criminal or civil misconduct and to (b) prove or disprove, to the extent possible, allegations which the OIG receives that are made against Department of the Treasury employees. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose information to the Department of Justice in connection with actual or potential criminal prosecution or civil litigation; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, or where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or [[Page 69731]] settlement negotiations in response to a subpoena or in connection with criminal law proceedings; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records in file jackets are maintained in a secured locked room. Also, magnetic media maintained on the case tracking systems are password protected, secured by an internal lock and locked in a secured room. Backup of the magnetic media is maintained in a locked safe. Retrievability: Alphabetically by name of subject or complainant, by case number, and by special agent name and/or employee number. Safeguards: Paper records and word processing disks are maintained in locked safes and all access doors are locked when offices are vacant. Automated records are controlled by computer security programs which limit access to authorized personnel who have a need for such information in the course of their duties. The records are available to Office of Inspector General personnel who have an appropriate security clearance on a need-to-know basis. Retention and Disposal: Investigative files and paper indices are stored on-site for 3 years. Indices to those files are stored on-site on magnetic media for an indefinite time. The magnetic media will be retained indefinitely; however, they will be updated periodically to reflect changes. Upon expiration of their respective retention periods, the investigative files are transferred to the Federal Records Center, Suitland, Maryland, for storage and in most instances destroyed by burning, maceration or pulping when 20 years old. System Manager(s) and Address: Assistant Inspector General for Investigations, Room 7320, 1201 Constitution Avenue, NW, Washington, DC 20220. Notification Procedure: Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. Record Access Procedures: See ``Notification Procedure'' above. Contesting Record Procedures: See ``Notification Procedure'' above. Record Source Categories: See ``Categories of individuals'' above. This system contains investigatory material for which sources need not be reported. Exemptions Claimed for the System: This system is exempt from 5 U.S.C. 552(a)(c)(3)(4), (d)(1)(2)(3)(4), (e)(1)(2)(3), (4)(G), (H), and (I), (e)(5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). TREASURY/DO .191 System name: OIG Management Information System (MIS). System location: Office of Inspector General (OIG), all headquarters, regional and field offices. (See appendix A.) Categories of individuals covered by the system: Current and former employees of the Office of Inspector General. Categories of records in the system: (1) MIS Personnel system records contain OIG employee name, office, start of employment, series/grade, title, separation date; (2) MIS tracking records contain status information on audits, investigations and other projects from point of request or annual planning through follow-up and closure; (3) MIS Timekeeping records contain assigned projects and distribution of time; (4) MIS Equipment Inventory records contain assigned equipment; (5) MIS Travel records contain dates, type of travel and costs; (6) MIS Training records contain dates, title of training, and costs. Authority for maintenance of the system: Inspector General Act of 1978, as amended; (5 U.S.C. Appendix 3) 5 U.S.C. 301; and 31 U.S.C. 321. Purpose(s): The purpose of the MIS system is to: (1) Manage effectively OIG resources and projects; (2) capture accurate statistical data for mandated reports to the Secretary of the Treasury, the Congress, the Office of Management and Budget, the General Accounting Office, the President's Council on Integrity and Efficiency and other federal agencies; and (3) provide accurate information critical to the OIG's daily operation, including employee performance and conduct. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) A record from the system of records, which indicates, either by itself or in combination with other information, a violation or potential violation of law, whether civil or criminal, and whether arising by statute, regulation, rule or order issued pursuant thereto, may be disclosed to a Federal, State, local, or foreign agency or other public authority that investigates or prosecutes or assists in investigation or prosecution of such violation, or enforces or implements or assists in enforcement or implementation of the statute, rule, regulation or order. (2) A record from the system of records may be disclosed to a Federal, State, local, or foreign agency or other public authority, or to private sector (i.e., non-Federal, State, or local government) agencies, organizations, boards, bureaus, or commissions, which maintain civil, criminal, or other relevant enforcement records or other pertinent records, such as current licenses in order to obtain information relevant to an agency investigation, audit, or other inquiry, or relevant to a decision concerning the hiring or retention of an employee or other personnel action, the issuance of a security clearance, the letting of a contract, the issuance of a license, grant or other benefit, the establishment of a claim, or the initiation of administrative, civil, or criminal action. Disclosure to the private sector may be made only when the records are properly constituted in accordance with agency requirements; are accurate, relevant, timely and complete; and the disclosure is in the best interest of the Government. (3) A record from the system of records may be disclosed to a Federal, State, local, or foreign agency or other public authority, or private sector (i.e., non- Federal, State, or local government) agencies, organizations, boards, bureaus, or commissions, if relevant to the recipient's hiring or retention of an employee or other personnel action, the issuance of a security clearance, the letting of a contract, the issuance of a license, grant or other benefit, the establishment of a [[Page 69732]] claim, or the initiation of administrative, civil, or criminal action. Disclosure to the private sector may be made only when the records are properly constituted in accordance with agency requirements; are accurate, relevant, timely and complete; and the disclosure is in the best interest of the Government. (4) A record from the system of records may be disclosed to any source, private or public, to the extent necessary to secure from such source information relevant to a legitimate agency investigation, audit, or other inquiry. (5) A record from the system of records may be disclosed to the Department of Justice when the agency or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records. (6) A record from the system of records may be disclosed in a proceeding before a court or adjudicative body, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records. (7) A record from the system of records may be disclosed to a Member of Congress from the record of an individual in response to an inquiry from the Member of Congress made at the request of that individual. (8) A record from the system of records may be disclosed to the Department of Justice and the Office of Government Ethics for the purpose of obtaining advice regarding a violation or possible violation of statute, regulation, rule or order or professional ethical standards. (9) A record from the system of records may be disclosed to the Office of Management and Budget for the purpose of obtaining its advice regarding agency obligations under the Privacy Act, or in connection with the review of private relief legislation. (10) A record from the system of records may be disclosed in response to a subpoena issued by a Federal agency having the power to subpoena records of other Federal agencies if, after careful review, the OIG determines that the records are both relevant and necessary to the requesting agency's needs and the purpose for which the records will be used is compatible with the purpose for which the records were collected. (11) A record from the system of records may be disclosed to a private contractor for the purpose of compiling, organizing, analyzing, programming, or otherwise refining records subject to the same limitations applicable to U.S. Department of Treasury officers and employees under the Privacy Act. (12) A record from the system of records may be disclosed to a grand jury agent pursuant either to a Federal or State grand jury subpoena, or to a prosecution request that such record be released for the purpose of its introduction to a grand jury provided that the Grand Jury channels its request through the cognizant U.S. Attorney, that the U.S. Attorney has been delegated the authority to make such requests by the Attorney General, that she or he actually signs the letter specifying both the information sought and the law enforcement purpose served. In the case of a State Grand Jury subpoena, the State equivalent of the U.S. Attorney and Attorney General shall be substituted. (13) A record from the system of records may be disclosed to a Federal agency responsible for considering suspension or debarment action where such record would be relevant to such action. (14) A record from the system of records may be disclosed to an entity or person, public or private, where disclosure of the record is needed to enable the recipient of the record to take action to recover money or property of the United States Department of the Treasury, where such recovery will accrue to the benefit of the United States, or where disclosure of the record is needed to enable the recipient of the record to take appropriate disciplinary action to maintain the integrity of the programs or operations of the Department of the Treasury. (15) A record from the system of records may be disclosed to a Federal, state, local or foreign agency, or other public authority, for use in computer matching programs to prevent and detect fraud and abuse in benefit programs administered by an agency, to support civil and criminal law enforcement activities of any agency and its components, and to collect debts and over payments owed to any agency and its components. (16) A record from the system of records may be disclosed to a public or professional licensing organization when such record indicates, either by itself or in combination with other information, a violation or potential violation of professional standards, or reflects on the moral, educational, or professional qualifications of an individual who is licensed or who is seeking to become licensed. (17) A record from the system of records may be disclosed to the Office of Management and Budget, the General Accounting Office, the President's Council on Integrity and Efficiency and other Federal agencies for mandated reports. Disclosure to consumer reporting agencies: Debtor information may also be furnished, in accordance with 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to consumer reporting agencies to encourage repayment of an overdue debt. Policies and practices for storing, retrieving, Accessing, Retaining, and Disposing of Records in the System: Storage: Paper records and magnetic media. Retrievability: Most files are accessed by OIG employee name, employee number, office, or cost center. Some records may be accessed by entering equipment or project information. Safeguards: Access is limited to OIG employees who have a need for such information in the course of their work. A central console is located in a departmental computer room which is staffed during normal business hours and locked at other times. Terminals and paper copies are maintained in offices which are staffed during normal business hours and locked at other times. Access to records on magnetic media is controlled by computer passwords. Access to specific MIS records is further limited and controlled by computer security programs limiting access to authorized personnel. [[Page 69733]] Retention and Disposal: Records are periodically updated to reflect changes and are retained as long as necessary. System Manager(s) and Address: Assistant Inspector General for Resources, Suite 510, 740 15th St. NW, Washington, DC 20220. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or to gain access to records maintained in this system may inquire in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix A. Individuals must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Assistant Director, Disclosure Services (see ``Record access Procedures'' below). Record Access Procedures: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. Contesting Records Procedures: See ``Record access procedures'' above. Record Source Categories: Current and former employees of the OIG. Exemptions Claimed for the System: None. Appendix A--Addresses of OIG Offices Headquarters: Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Resources, Suite 510, 740 15th Street, NW, Washington, D.C. 20220. Field Locations: Contact System Manager for addresses. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Investigations, Office of the Regional Inspector General for Investigations, Mid-States Regional Office, Houston, TX 77057. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Investigations, Chicago Field Office, Chicago, IL 60690. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Investigations, Office of the Regional Inspector General for Investigations, Western Regional Office, El Segundo, CA 90245-4320. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, FLETC Field Office, Federal Law Enforcement Training Center, Glynco, GA 31524. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Regional Inspector General for Audit, Eastern Regional Office, Boston, MA 02110. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Deputy Assistant Inspector General for Audit, New York Field Office, New York, NY 10048. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Regional Inspector General for Audit, Eastern Regional Office, Philadelphia Field Office, Marlton, NJ 08053. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Regional Inspector General for Audit, Central Regional Office, Chicago, IL 60603. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Deputy Assistant Inspector General for Audit, Indianapolis Field Office, Indianapolis, IN 46278. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Regional Inspector General for Audit, Southern Regional Office, Houston, TX 77057. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Regional Inspector General for Audit, Southern Regional Office, Miami Field Office, Miami, FL 33166-7710. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Regional Inspector General for Audit, New Orleans Field Office, New Orleans, LA 70130. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Regional Inspector General for Audit, Western Regional Office, El Segundo, CA 90245-4320. Department of Treasury, Office of Inspector General, Office of the Assistant Inspector General for Audit, Office of the Regional Inspector General for Audit, Western Regional Office, San Francisco Field Office, San Francisco, CA 94105. TREASURY/DO .193 System name: Employee Locator and Automated Directory System--Treasury/DO. System location: Main Treasury Building, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Categories of individuals covered by the system: Information on all employees of the Department is maintained in the system if the proper locator card is provided. Categories of records in the system: Name, office telephone number, bureau, office symbol, building, room number, home address and phone number, and person to be notified in case of emergency. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosures are not made outside of the Department. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Hard copy and magnetic media. Retrievability: Indexed by name and/or block code numbers. Safeguards: All records, including computer system and all terminals are located within secure space. Only authorized personnel have access. Retention and Disposal: Records are kept as long as needed, updated periodically and destroyed by burning. System Manager(s) and Address: Chief, Telecommunications Operations Branch, Room 1121-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Notification Procedure: See ``System manager'' above. Record Access Procedures: See ``System manager'' above. Contesting Record Procedures: See ``System manager'' above. Record Source Categories: Information is provided by individual employees. Necessary changes made if requested. Exemptions Claimed for the system: None. TREASURY/DO .194 System name: Circulation System--Treasury. System location: Department of the Treasury, Library and Information Services Division, Room 5030-MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. [[Page 69734]] Categories of individuals covered by the system: Employees who borrow library materials or receive library materials on distribution. The system also contains records concerning interlibrary loans to local libraries which are not subject to the Privacy Act. Categories of records in the system: Records of items borrowed from the Treasury Library collection and patron records are maintained on central computer. Records are maintained by name of borrower, office locator information, and title of publication. Authority for maintenance of the system: 5 U.S.C. 301. Purposes(s): Track circulation of library materials and their borrowers. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to disclose information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Electronic media. Retrievability: Data can be retrieved from the system by borrower name or bar code number and publication title or its associated bar code number. Safeguards: Access to the system requires knowledge of password identification codes and protocols for calling up the data files. Access to the records is limited to staff of the Readers Services Branch who have a need-to-know the information for the performance of their duties. Retention and Disposal: Only current data are maintained on-line. Records for borrowers are deleted when employee leaves Treasury. SYSTEM Manager(s) and Address: Assistant Director, Library and Information Services, Department of the Treasury, Room 5030-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. NOTIFICATION PROCEDURE: Inquiries should be addressed to Assistant Director, Disclosure Services, Department of the Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington DC 20220. RECORD ACCESS PROCEDURES: See ``Notification procedure'' above. CONTESTING RECORD PROCEDURES: See ``Notification procedure'' above. RECORD SOURCE CATEGORIES: Patron information records are completed by borrowers and library staff. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/DO .196 SYSTEM NAME: Security Information System--Treasury/DO. SYSTEM LOCATION: Components of this system are located in the following offices within the Departmental Offices: Office of Security, Room 3210 Treasury Annex, 1500 Pennsylvania Avenue, NW, Washington, DC 20220, and Assistant Director, Security, Safety and Parking, Administrative Operations Division, Room 1212 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Department of the Treasury officials who classify documents with a national security classification, i.e., Top Secret, Secret, or Confidential. (2) Each Department of the Treasury official, by name and position title, who has been delegated the authority to downgrade and declassify national security information and who is not otherwise authorized to classify a document at its present classification level. (3) Each Department of the Treasury official, by name and position title, who has been delegated the authority for original classification of national security information, exclusive of officials specifically authorized original classification authority by Treasury Order 102-10. (4) Each Department of the Treasury office by name and position title delegated the authority to derivatively classify national security information in accordance with an approved classification guide or on the basis of source documents. (5) Each Department of the Treasury official who does not have original classification authority for national security information and who is not authorized to downgrade and declassify national security information, but who may control and/ or decontrol limited official use information. (6) An alphabetical listing of Department of the Treasury employees who have valid security violations as a result of the improper handling, safeguarding, or storage of classified national security and limited official use information. (7) Department of the Treasury personnel concerned with classified national security and limited official use information who have participated in a security orientation program regarding the salient features of the security requirements and procedures for the handling and safeguarding of such information. CATEGORIES OF RECORDS IN THE SYSTEM: The following records are maintained by the Director of Security: (1) Report of Authorized Downgrading and Declassification Officials, (2) Report of Authorized Classifiers, (3) Report of Authorized Derivative Classifiers, (4) Designation of Controlling/Decontrolling Officials, and (5) Record of Security Violation. The Assistant Director, Security, Safety and Parking maintains the following records: The Security Orientation Acknowledgment. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order No. 12958, dated April 17, 1995, and Office of Security Manual, TDP 71-10. PURPOSE(S): The system is designed to (1) oversee compliance with Executive Order No. 12958 and Departmental programming and implementation, (2) ensure proper classification of national security information, (3) record details of valid security violations and (4) assist in determining the effectiveness of information security programs affecting classified and limited official use information. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEEGORIES OF USERS AND THE PURPOSE OF SUCH USES: These records and information in these records may be used to disclose information to appropriate Federal agencies and for enforcing or implementing a statute, rule, regulation or order. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Hard Copy paper files. RETRIEVABILITY: Manually filed and indexed by office or bureau, date, name of official and position title, where appropriate. [[Page 69735]] SAFEGUARDS: Secured in security equipment to which access is limited to personnel with the need to know. RETENTION AND DISPOSAL: With the exception of the Record of Security Violation, which is maintained for a period of two years, and the Security Orientation Acknowledgment, the remaining records are destroyed and/or updated on an annual basis. Destruction is effected by shredding or other comparable means. SYSTEM MANAGER(S) AND ADDRESS: Director of Security, 3210 Treasury Annex, 1500 Pennsylvania Avenue NW, Washington, DC 20220, and Assistant Director, Security, Safety and Parking, Administrative Operations Division, Room 1212 MT, 1500 Pennsylvania Avenue., NW, Washington, DC 20220 NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or to gain access to records maintained in this system, must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and types of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information) to the Assistant Director, Disclosure Services. (See ``Record access procedures'' below). RECORD ACCESS PROCEDURES: Assistant Director, Disclosure Services, Department of the Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: The sources of the information are office and bureau employees of the Department of the Treasury. The information concerning any security violation is reported by Department of the Treasury security officials and Department of State security officials as concerns Treasury personnel attached to U.S. diplomatic posts or missions. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/DO .200 SYSTEM NAME: FinCEN Data Base--Treasury/DO. SYSTEM LOCATION: The Financial Crimes Enforcement Network, 2070 Chain Bridge Road, Vienna, VA 22182. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Individuals who relate in any manner to official FinCEN efforts in support of the enforcement of the Bank Secrecy Act and money- laundering and other financial crimes. Such individuals may include, but are not limited to, subjects of investigations and prosecutions; suspects in investigations; victims of such crimes; witnesses in such investigations and prosecutions; and close relatives and associates of any of these individuals who may be relevant to an investigation; (2) Current and former FinCEN personnel whom FinCEN considers relevant to an investigation or inquiry; (3) individuals who are the subject of unsolicited information possibly relevant to violations of law or regulations, who offer unsolicited information relating to such violations, who request assistance from FinCEN, and who make inquiries of FinCEN. CATEGORIES OF RECORDS IN THE SYSTEM: Every possible type of information that contributes to effective law enforcement may be maintained in this system of records, including, but not limited to, subject files on individuals, corporations, and other legal entities; information provided pursuant to the Bank Secrecy Act; information gathered pursuant to search warrants; statements of witnesses; information relating to past queries of the FinCEN Data Base; criminal referral information; complaint information; identifying information regarding witnesses, relatives, and associates; investigative reports; and intelligence reports. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 31 U.S.C. 5311 et seq.; 31 CFR part 103; Treasury Department Order No. 105-08 (April 25, 1990). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records in this system may be used to: (1) Provide responses to queries from Federal, State, territorial, and local law enforcement and regulatory agencies, both foreign and domestic, regarding Bank Secrecy Act and other financial crime enforcement; (2) furnish information to other Federal, State, local, territorial, and foreign law enforcement and regulatory agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, where FinCEN becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) furnish information to the Department of Defense, to support its role in the detection and monitoring of aerial and maritime transit of illegal drugs into the United States and any other role in support of law enforcement that the law may mandate; (4) respond to queries from INTERPOL in accordance with agreed coordination procedures between FinCEN and INTERPOL; (5) furnish information to individuals and organizations, in the course of enforcement efforts, to the extent necessary to elicit information pertinent to financial law enforcement; (6) furnish information to a court, magistrate or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation or settlement negotiations, in response to a subpoena, or in connection with civil or criminal law proceedings; (7) furnish information to the news media in accordance with the guidelines contained in 28 CFR 50.2, which relate to civil and criminal proceedings; and (8) furnish information to the Department of State and the Intelligence community to further those agencies' efforts with respect to national security and the foreign aspects of international narcotics trafficking. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media and hard copy. Retrievability: By name, address, or unique identifying number. Safeguards: All FinCEN personnel accessing the system will have successfully passed a background investigation. FinCEN will furnish information from the system of records to approved personnel only on a ``need to know'' basis using passwords and access control. Procedural and physical safeguards to be utilized include the logging of all queries and periodic review of such query logs; compartmentalization of information to restrict access to authorized personnel; physical protection of sensitive hard copy information; encryption of electronic communications; intruder alarms; and 24-hour building guards. Retention and Disposal: FinCEN personnel will review records each time a record is retrieved and on [[Page 69736]] a periodic basis to see whether it should be retained or modified. FinCEN will dispose of all records after six years and will never retain any record for more than seven years. Records will be disposed of by erasure of magnetic media and by shredding and/or burning of hard copy documents. System Manager(s) and Address: Director, Financial Crimes Enforcement Network, 2070 Chain Bridge Road, Vienna, VA 22182. Notification Procedure: Pursuant to 5 U.S.C. 552a(j)(2), (k)(1), and (k)(2), this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. Record Access Procedures: See ``Notification procedure'' above. Contesting Record Procedures: See ``Notification procedure'' above. Record Source Categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources need not be reported. Exemptions Claimed for the System: This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2), (k)(1) and (k)(2). TREASURY/DO .201 System name: Fitness Center Records--Treasury/DO. System location: Department of the Treasury, 1500 Pennsylvania Avenue, NW, Washington, DC 22020. Categories of individuals covered by the system: Treasury Department employees who have applied for membership and participate in the Treasury fitness program. Categories of records in the system: Name, job title, addresses, date of birth, age, sex; name, address, and telephone number of personal physician; name, and address and telephone number of emergency contact; health and exercise history; physician's clearance; informed consent form, waiver and release form, program interest survey form; fitness assessment results; and results of health tests taken by the Fitness Center members. Authority for the maintenance of the system: 5 U.S.C. 301. Purpose(s): The records are collected and maintained to provide the Fitness Center contractor with written documentation of user's membership status. The records enable the contractor to identify the current fitness level and potential health risks faced by each user. The collection of these records provides essential baseline information allowing the contractor to prescribe the appropriate exercise program to each user. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: No disclosures will be made outside the Departmental Offices. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records and magnetic media. Retrievability: By name and membership number. Safeguards: Records are stored in locked cabinets in a locked room. Access is limited to authorized employees of the contractor responsible for servicing the records in the performance of their duties. Retention and Disposal: Active records are retained indefinitely. Inactive records are held for three years, then are destroyed by shredding. System manager and address: Director, Administrative Operations, Department of the Treasury, Room 1212-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Name of the contractor will be provided by the system manager upon request. Notification Procedure: Individuals seeking access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix A. Inquiries should be addressed to Assistant Director, Disclosure Services, Departmental Offices, Room 1054-MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. Record Access Procedures: Inquiries should be addressed to the Assistant Director, Disclosure Services, Departmental Offices, Room 1054-MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. Contesting Record Procedures: See ``Notification procedures'' above. Record Source Categories: The source of the data is the Treasury Department employee who has applied for membership, contractor personnel and the employee's personal physician. Exemptions Claimed for the System: None. TREASURY/DO .202 System name: Drug-Free Workplace Program Records--Treasury/DO. System location: Records are located within Personnel Resources, Workforce Effectiveness, Room 1450-MT, Department of the Treasury, Departmental Offices, 1500 Pennsylvania Ave., NW, Washington, DC 20220. Categories of individuals covered by the system: Employees of Departmental Offices. Categories of records in the system: Records related to selection, notification, testing of employees, drug test results, and related documentation concerning the administration of the Drug-Free Workplace Program within Departmental Offices. Authority for maintenance of the system: Pub. L. 100-71; 5 U.S.C. 7301 and 7361; 21 U.S.C. 812; Executive Order 12564, ``Drug-Free Federal Workplace''. Purpose(s): The system will be established to maintain records relating to the selection, notification, and testing of Departmental Offices' employees for use of illegal drugs and drugs identified in Schedules I and II of 21 U.S.C. 812. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: These records and information in these records may be disclosed to a court of competent jurisdiction where required by the United States Government to defend against any challenge against any adverse personnel action. [[Page 69737]] Policies and practices for storing, retrieving, accessing, retaining and disposing of records in the system: Storage: Records consist of paper records maintained in file folders and magnetic media. Retrievability: Records are retrieved by name of employee, position, title, social security number, I.D. number (if assigned), or any combination of these. Safeguards: Records will be stored in secure containers, e.g., safes, locked filing cabinets, etc. Access to such records is restricted to individuals having direct responsibility for the administration of the agency's Drug-Free Workplace Program. Procedural and documentary requirements of Pub. L. 100-71 and the Department of Health and Human Services Guidelines will be followed. Retention and Disposal: Records are retained for two years and then destroyed by shredding, burning, or, in case of magnetic media, erasure. Written records and test results may be retained up to five years or longer when necessary due to challenges or appeals of adverse action by the employee. System manager and address: Departmental Offices, Office of Personnel Resources, Department of the Treasury, 1500 Pennsylvania Ave., Room 1450-MT, Washington, DC 20220. Notification Procedure: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the attention of the Assistant Director, Disclosure Services, Departmental Offices, 1500 Pennsylvania Ave., Room 1054-MT, Washington, DC 20220. Individuals must furnish their full name, Social Security Number, the title, series, and grade of the position they occupied, the month and year of any drug test(s) taken, and verification of identity as required by 31 CFR part 1, subpart C, appendix A. Record Access Procedures: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the attention of the Assistant Director, Disclosure Services, Departmental Offices, 1500 Pennsylvania Ave., Room 1054-MT, Washington, DC 20220. Individuals must furnish their full name, Social Security Number, the title, series, and grade of the position they occupied, the month and year of any drug test(s) taken, and verification of identity as required by 31 CFR part 1, subpart C, appendix A. Contesting Record Procedures: The Department of the Treasury rules for accessing records, for contesting contents, and appealing initial determinations by the individual concerned are published in 31 CFR part 1, subpart A, appendix A. Record Source Categories: Records are obtained from the individual to whom the record pertains; Departmental Offices employees involved in the selection and notification of individuals to be tested; contractor laboratories that test urine samples for the presence of illegal drugs; Medical Review Officers; supervisors and managers and other Departmental Offices official engaged in administering the Drug-Free Workplace Program; the Employee Assistance Program, and processing adverse actions based on drug test results. Exemptions Claimed for the System: None. TREASURY/DO .203 System name: Public Transportation Incentive Program Records--Treasury/DO. System location: (1) Departmental Offices, Department of the Treasury, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. (2) Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. (3) United States Mint, Judiciary Square Building, 633 Third Street, NW, Washington, DC 20220; United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United States Mint, 901 Market Street, Suite 470, San Francisco, CA 94103. (4) Bureau of the Public Debt, 13th and C Streets, SW., and 999 E Street NW., Washington, DC 20239; 200 Third Street, Parkersburg, WV 26106. (5) Office of Inspector General, Office of Assistant Inspector for Resources, Office of Administrative Services, Suite 510, 740 15th, NW., Washington, DC 20220; Office of Inspector General, Field Office Manager (Audit), #6 World Trade Center, Room 745, New York, NY 10048; Office of Inspector General, Assistant Inspector General for Investigations, Chicago Field Office, Suite 520, 55 West Monroe Street, Chicago, IL 60603; Office of Inspector General, Regional Inspector General for Audit, Eastern Regional Office, Room 330, 408 Atlantic Avenue, Boston, MA 02110; Office of Inspector General, Regional Inspector General for Audit, Central Region, Suite 510, 55 West Monroe Street, Chicago, IL 60603; Office of Inspector General, Regional Inspector General for Audit, Western Region, Room 275, 333 Market Street, San Francisco, CA 94105. (6) Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Ave., NW, Washington, DC 20226. (7) Financial Management Service, 3700 East West Hwy., Hyattsville, MD 20782. Categories of individuals covered by the system: Employees who have applied to participate in the Public Transportation Incentive Program. Categories of records in the system: (1) Public Transportation Incentive Program application form containing the participant's name, social security number, place of residence, office address, office telephone, grade level, duty hours, previous method of transportation, and the type of fare incentive requested. (2) Reports submitted to the Department of the Treasury in accordance with Treasury Directive 74-10. Authority for maintenance of the system: 5 U.S.C. 301 and Pub. L. 101-509. Purpose(s): The records are collected and maintained to provide written documentation pertaining to applicants and participants in the Public Transportation Incentive Program. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to disclose information to: (1) Appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order or license; (2) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (3) a congressional office in response to an inquiry made at the request of the individual to whom the [[Page 69738]] record pertains; (4) unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (5) agencies, contractors, and others to administer Federal personnel and payroll systems, and for debt collection and employment or security investigations; and (6) other Federal agencies for matching to ensure that employees receiving PTI Program benefits are not listed as a carpool or vanpool participant or the holder of a parking permit. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records, file folders and magnetic media. Retrievability: Alphabetically by individual and by office. Safeguards: Access is limited to authorized employees. Files are maintained in locked safes and/or file cabinets. Records on magnetic media are password-protected. During non-work hours, records are stored in locked safes and/or cabinets in a locked room. Retention and Disposal: Active records are retained indefinitely. Inactive records are held for three years and then destroyed. System Manager(s) and Address: (1) Departmental Offices: Director, Administrative Operations Division, Department of the Treasury, Room 1212 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. (2) Bureau of Engraving and Printing: Chief, Office of Management Services, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. (3) United States Mint: Executive Secretariat, United States Mint, Judiciary Square Building, 633 Third Street, NW, Washington, DC 20220; Property Management Officer, Management Analysis and Property Management Staff, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; Chief, Administrative Services Division, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Human Resources Division and Budget and Accounting Division, United States Mint, 901 Market Street, Suite 470, San Francisco, CA 94103. (4) Bureau of the Public Debt: Assistant Commissioner, Office of Administration, 200 Third Street, Parkersburg, WV 26106. (5) Office of Inspector General: Office of Assistant Inspector for Resources, Office of Administrative Services, Suite 510, 740 15th St. NW., Washington, DC 20220. (6) Bureau of Alcohol, Tobacco and Firearms: Chief, Protection Program, 650 Massachusetts Ave., NW, Washington, DC 20226. (7) Financial Management Service: Director, Facilities Management Division, Financial Management Service, 3700 East West Hwy., Room 144, Hyattsville, MD 20782. Notification Procedure: Individuals seeking access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions given in the Appendix for each Treasury component appearing at 31 CFR part 1, subpart C. Inquiries should be sent to the agency official identified below: (1) Departmental Offices: Inquiries should be addressed to Assistant Director, Disclosure Services, Departmental Offices, Room 1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. (2) Bureau of Engraving and Printing: Inquiries should be addressed to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. (3) United States Mint: Inquiries should be addressed to Executive Secretariat, United States Mint, Judiciary Square Building, 633 Third Street, NW, Washington, DC 20220; Property Management Officer, Management Analysis and Property Management Staff, United States Mint, 5th and Arch Streets, Philadelphia, PA 19106; Chief, Administrative Services Division, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Human Resources Division and Budget and Accounting Division, United States Mint, Old Mint Building, 88 Fifth Street, San Francisco, CA 94103. (4) Bureau of the Public Debt: Assistant Commissioner, Office of Administration, 200 Third Street, Parkersburg, WV 26106. (5) Office of Inspector General: Inquiries should be addressed to: Assistant Director, Disclosure Services, Departmental Offices, Room 1054 MT, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. (6) Bureau of Alcohol, Tobacco and Firearms: Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. (7) Financial Management Service: Inquiries should be addressed to Disclosure Officer, Financial Management Service, 401 14th St. SW., Washington, DC 20227. RECORD ACCESS PROCEDURES: See ``Notification procedure'' above. CONTESTING RECORD PROCEDURES: See ``Notification procedure'' above. RECORD SOURCE CATEGORIES: The source of the data are employees who have applied for the transportation incentive, the system managers, and appropriate agency officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/DO .206 SYSTEM NAME: Office Tracking System (OTS)--Treasury/DO. SYSTEM LOCATION: Office of Administration, Automated Systems Division, 15th and Pennsylvania Avenue, NW, Washington, DC 20220. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Departmental offices employees granted access to the OTS and individuals who correspond with the Departmental Offices. CATEGORIES OF RECORDS IN THE SYSTEM: Each piece of correspondence will have a record generated in OTS containing the name of the addresser, addressee, initials of the approving individual and the name of the individual assigned to respond or take action. This correspondence consists of letters to or from the public, Congress or other agencies, and internal memoranda. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): The primary purpose of the system is to provide a facility to track the status of incoming and internally generated correspondence within an office. It provides management information related to action(s) required and the responsible individual. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosures are not made outside Departmental Offices. [[Page 69739]] POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media. RETRIEVABILITY: The records may be retrieved by name of writer, name of addresses, or subject of document. SAFEGUARDS: Access is limited by a computer sign-on procedure which includes access identification and a password protection as well as individual file protection features. RETENTION AND DISPOSAL: The records are retained at the discretion of the OTS user who may electronically delete or file the records. All records are saved to a backup magnetic media at least once a month. These media are retained for two years. System Manager(s) and Address: Chief, Automated Systems Development Branch, Automated Systems Division, Room SC-1, 15th and Pennsylvania Avenue, NW, Washington, DC 20220. Notification Procedure: Individuals seeking access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix A. Inquiries should be addressed to Assistant Director, Disclosure Services, Departmental Offices, 15th and Pennsylvania Avenue, NW, Washington, DC 20220. Record Access Procedures: Inquiries should be addressed to the Assistant Director, Disclosure Services, Departmental Offices, 15th and Pennsylvania Avenue, NW, Washington, DC 20220. Contesting Record Procedures: See ``Notification procedure'' above. Record Source Categories: The source of data in OTS is letters or memoranda from Treasury officials, other agencies, members of Congress, the public or the press. Exemptions Claimed for the System: None. TREASURY/DO .207 System name: Waco Administrative Review Group Investigation--Treasury/DO. System location: Department of the Treasury, Office of Enforcement, 1500 Pennsylvania Ave., NW Washington, DC 20220. Categories of individuals covered by the system: (A) Current and former employees of the Department of the Treasury and its bureaus and persons whose associations with current and former employees relate to the Bureau of Alcohol, Tobacco & Firearms execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas on February 28, 1993, or any other criminal or civil misconduct, which affects the integrity or facilities of the Department of the Treasury. The names of individuals and the files in their names may be: (1) Received by referral; or (2) developed in the course of the investigation. (B) Individuals who are: Witnesses; complainants; confidential or non-confidential informants; suspects; defendants who have been identified by the Office of Enforcement, constituent units of the Department of the Treasury, other agencies, or members of the general public in connection with the authorized functions of the Office of Enforcement. (C) Members of the general public who provide information pertinent to the investigation. Categories of records in the system: (A) Letters, memoranda, and other documents citing complaints of alleged criminal misconduct pertinent to the events leading to the Bureau of Alcohol, Tobacco & Firearms execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas, on February 28, 1993. (B) Investigative files which include: (1) Reports of investigations to resolve allegations of misconduct or violations of law and to comply with the President's specific directive for a fact finding report on the events leading to the Bureau of Alcohol, Tobacco & Firearms execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas, on February 28, 1993, with related exhibits, statements, affidavits, records or other pertinent documents obtained during investigation; (2) transcripts and documentation concerning requests and approval for consensual telephone and consensual nontelephone monitoring; (3) reports from or to other law enforcement bodies; (4) prior criminal or noncriminal records of individuals as they relate to the investigations; and (5) reports of actions taken by management personnel regarding misconduct and reports of legal actions resulting from violations of statutes referred to the Department of Justice for prosecution; (6) videotapes of events pertinent to the events leading to the Bureau of Alcohol, Tobacco & Firearms execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to the Department of Justice criminal prosecutions; (7) audiotapes with transcripts of events pertinent to the events leading to the Bureau of Alcohol, Tobacco & Firearms execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to the Department of Justice criminal prosecutions; (8) photographs and blueprints pertinent to the events leading to the Bureau of Alcohol, Tobacco & Firearms execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to the Department of Justice criminal prosecutions; and (9) drawings, sketches, models portraying events pertinent to the events leading to the Bureau of Alcohol, Tobacco & Firearms execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to the Department of Justice criminal prosecutions. Purpose(s): The purpose of the system of records is to implement a data base containing records of investigation conducted by the Waco Administrative Review Group, and other relevant information with regard to the events leading to the Bureau of Alcohol, Tobacco & Firearms execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas, on February 28, 1993, and, where appropriate, to disclose to other law enforcement agencies which have an interest in the information. Authority for maintenance of the system: 5 U.S.C. 301; 31 U.S.C. 321. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose information to the Department of Justice in connection with actual or potential criminal prosecution or civil litigation; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, or where the disclosing agency becomes aware of an indication of a violation or [[Page 69740]] potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations in response to a subpoena, where relevant and necessary, or in connection with criminal law proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; and (6) provide a report to the President and the Secretary of the Treasury detailing the investigation and findings concerning the events leading to the Bureau of Alcohol, Tobacco & Firearms' execution of search and arrest warrants at the Branch Davidian compound, near Waco, Texas, on February 28, 1993. Policies and practices for storing, retrieving, accessing, retaining and disposing of records in the system: Storage: Paper records in binders and file jackets and all multi-source media information are maintained in locked offices with access, through the administrative documents and records control personnel for the Waco Administrative Review Group, available to personnel with a need to know. Records will be maintained in locked offices during non-business hours. Records will be maintained in the Departmental Offices, in the main Treasury building which is subject to 24-hour security. Retrievability: Alphabetically by name, and or by number, or other alpha-numeric identifiers. Safeguards: Records and word processing disks are maintained by administrative documents and records control personnel of the Waco Administrative Review Group. All access doors are locked when office is vacant. The records are available on a need-to-know basis to the Waco Administrative Review Group and Office of Enforcement personnel and other Federal and state law enforcement personnel who have an appropriate security clearance. Retention and Disposal: Investigative files are stored on-site for six years and indices to those files are stored on-site for ten years. The word processing disks will be retained indefinitely, and to the extent required they will be updated periodically to reflect changes and will be purged when the information is no longer required. Upon expiration of their respective retention periods, the investigative files and their indices are transferred to the Federal Records Center, Suitland, Maryland, for storage and in most instances destroyed by burning, maceration or pulping when 20 years old. System Manager(s) and Address: Office of Enforcement, Room 4312-MT, 1500 Pennsylvania Ave., NW., Washington, DC 20220. Notification Procedure: Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. Record Access Procedures: See ``Notification Procedure'' above. Contesting Record Procedures: See ``Notification Procedure'' above. Record Source Categories: See ``Categories of Individuals'' above. This system contains investigatory material for which sources need not be reported. Exemptions Claimed for the System: None. TREASURY/DO .209 System name: Personal Services Contracts (PCSs)--Treasury/DO. System location: (1) Office of Technical Assistance, Department of the Treasury, 1730 K Street, NW., Suite 204, Washington, DC 20006. (2) Procurement Services Division, Departmental Offices, Department of the Treasury, 1310 G St., NW., Suite 400 East, Washington, DC 20005. Categories of individuals covered by the system: Individuals who have been candidates or who have been awarded a personal services contract (PSC) with the Department of the Treasury. Categories of records in the system: Name, address, telephone number, demographic data, education, contracts, supervisory notes, personnel related information, financial, payroll and medical data and documents pertaining to the individual contractors. Authority for maintenance of the system: Support for Eastern European Democracy (SEED) Act of 1989 (Pub. L. 101-179), Freedom Support Act (Pub. L. 102-511), Executive Order 12703. Purpose(s): To maintain records pertaining to the awarding of personal services contracts to individuals for the provision of technical services in support of the SEED Act and the FSA, and which establish an employer/ employee relationship with the individual. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to disclose: (1) Pertinent information to appropriate Federal, State, local, or foreign agencies, or other public authority, responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (3) information to a Federal, State, local, or other public authority maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's, bureau's, or authority's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) information in a proceeding before a court, adjudicative body, or other administrative body before which the agency is authorized to appear when: (a) The agency, or (b) any employee of the agency in his or her official capacity, or (c) any employee of the agency in his or her individual capacity where the Department of Justice or the agency has agreed to represent the employee; or (d) the United States, when the agency determines that litigation is likely to affect the agency, is party to litigation or has an interest in such litigation, and the use of such records by the agency is deemed to be relevant and necessary to the litigation or administrative proceeding and not otherwise privileged, and (5) information to a [[Page 69741]] Congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Maintained in file folders and on electronic media. Retrievability: Retrieved by name of the individual contractor and contract number. Safeguards: Records are maintained in a secured vault with locked file cabinets with access limited to authorized personnel. Offices are locked during non-working hours with security provided on a 24-hour basis. Electronic media is password protected. Retention and Disposal: Records are periodically updated when a contract is modified. Contract records, including all biographical or other personal data, are retained for the contract period, with disposal after contract completion in accordance with the Federal Acquisition Regulation 4.805. Other records are retained for two years then are destroyed when no longer needed. System Manager(s) and Address: (1) Director, Office of Technical Assistance, Department of the Treasury, 1730 K Street, NW., Suite 204, Washington, DC 20006. (2) Director, Procurement Services Division, Departmental Offices, Department of the Treasury, 1310 G St., NW., Suite 400 East, Washington, DC 20005. Notification Procedure: Individuals wishing to be notified if they are named in this system of records, or to gain access or seek to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix A. Inquiries should be addressed to Assistant Director, Disclosure Services, Departmental Offices, Room 1054-MT, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. Record Access Procedures: See ``Notification procedure'' above. Contesting Record Procedures: See ``Notification procedures'' above. Record Source Categories: Information is provided by the candidate, individual Personal Services Contractor, and Treasury employees. Exemptions Claimed for the System: None. TREASURY/DO .210 System name: Treasury Integrated Financial Management and Revenue System-- Treasury/DO. System location: Department of the Treasury, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. Other locations at which the system is maintained by Treasury components and their associated field offices are: (a)(1) Departmental Offices (DO), (2) Financial Crimes Enforcement Network (FinCEN), (3) Office of Inspector General (OIG); (b) Bureau of Alcohol, Tobacco and Firearms (ATF); (c) Office of the Comptroller of the Currency (CC); (d) United States Customs Service (CS); (e) Bureau of Engraving and Printing (BEP); (f) Federal Law Enforcement Training Center (FLETC); (g) Financial Management Service (FMS); (h) Internal Revenue Service (IRS); (I) United States Mint (MINT); (j) Bureau of the Public Debt (BPD); (k) United States Secret Service (USSS); (l) Office of Thrift Supervision (OTS). Categories of individuals covered by the system: (1) Current and former Treasury employees, non-Treasury personnel on detail to the Department, current and former vendors, all debtors including employees or former employees; (2) persons paying for goods or services, returning overpayment or otherwise delivering cash; (3) individuals, private institutions and business entities who are currently doing business with, or who have previously conducted business with the Department of the Treasury to provide various goods and services; (4) individuals who are now or were previously involved in tort claims with Treasury; (5) individuals who are now or have previously been involved in payments (accounts receivable/revenue) with Treasury; and (6) individuals who have been recipients of awards. Only records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations, other business entities, and organizations whose records are not subject to the Privacy Act. Categories of records in the system: The financial systems used by the Treasury components to collect, maintain and disseminate information include the following types of records: Routine billing, payment, property accountability, and travel information used in accounting and financial processing; administrative claims by employees for lost or damaged property; administrative accounting documents, such as relocation documents, purchase orders, vendor invoices, checks, reimbursement documents, transaction amounts, goods and services descriptions, returned overpayments, or otherwise delivering cash, reasons for payment and debt, travel-related documents, training records, uniform allowances, payroll information, student intern documents, etc., which reflect amount owed by or to an individual for payments to or receipt from business firms, private citizens and or institutions. Typically, these documents include the individual's name, social security number, address, and taxpayer identification number. Records in the system also include employment data, payroll data, position and pay data. Authority for maintenance of the system: 31 U.S.C. 3512, 31 U.S.C. 3711, 31 U.S.C. 3721, 5 U.S.C. 5701 et seq., 5 U.S.C. 4111(b), Pub. L. 97-365, 26 U.S.C. 6103(m)(2), 5 U.S.C. 5514, 31 U.S.C. 3716, 31 U.S.C. 321, 5 U.S.C. 301, 5 U.S.C. 4101 et seq., 41 CFR parts 301-304, EO 11348, and Treasury Order 140-01. Purpose(s): The Treasury Integrated Financial Management and Revenue System is to account for and control appropriated resources; maintain accounting and financial information associated with the normal operations of government organizations such as billing and follow-up, for paying creditors, to account for goods and services provided and received, to account for monies paid and received, process travel authorizations and claims, process training claims, and process employee claims for lost or damaged property. The records management and statistical analysis subsystems provide a data source for the production of reports, statistical surveys, documentation and studies required for integrated internal management reporting of costs associated with the Department's operation. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to disclose [[Page 69742]] information: (1) To appropriate Federal, State, local, or foreign agencies, or other public authority responsible for investigating or prosecuting the violations of or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) To the Department of Justice when seeking legal advice, or when (a) the agency or (b) any component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or (e) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records; (3) To a Federal, State, local, or other public authority maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's, bureau's, or authority's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) In a proceeding before a court, adjudicative body, or other administrative body before which the agency is authorized to appear when: (a) The agency, or (b) or any component thereof, or (c) any employee of the agency in his or her official capacity, or (d) any employee of the agency in his or her individual capacity where the Department of Justice or the agency has agreed to represent the employee; or (e) the United States, when the agency determines that litigation is likely to affect the agency, is a party to litigation or has an interest in such litigation, and the use of such records by the agency is deemed to be relevant and necessary to the litigation or administrative proceeding and not otherwise privileged; (5) To a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) To the news media in accordance with guidelines contained in 28 CFR 50.2 which pertain to an agency's functions relating to civil and criminal proceedings; (7) To third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (8) To a public or professional licensing organization when such information indicates, either by itself or in combination with other information, a violation or potential violation of professional standards, or reflects on the moral, educational, or professional qualifications of an individual who is licensed or who is seeking to become licensed; (9) To a contractor for the purpose of compiling, organizing, analyzing, programming, processing, or otherwise refining records subject to the same limitations applicable to U.S. Department of the Treasury officers and employees under the Privacy Act; (10) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a subpoena; (11) Through a computer matching program, information on individuals owing debts to the Department of the Treasury, or any of its components, to other Federal agencies for the purpose of determining whether the debtor is a Federal employee or retiree receiving payments which may be used to collect the debt through administrative or salary offset; (12) To other federal agencies to effect salary or administrative offset for the purpose of collecting debts, except that addresses obtained from the IRS shall not be disclosed to other agencies; (13) To disclose information to a consumer reporting agency, including mailing addresses obtained from the Internal Revenue Service, to obtain credit reports; (14) To a debt collection agency, including mailing addresses obtained from the Internal Revenue Service, for debt collection services; (15) To unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the Merit Systems Protection Board, arbitrators, the Federal Labor Relations Authority, and other parties responsible for the administration of the Federal labor-management program for the purpose of processing any corrective actions, or grievances, or conducting administrative hearings or appeals, or if needed in the performance of other authorized duties; (16) To a public or professional auditing organization for the purpose of conducting financial audit and/or compliance audits; (17) To a student participating in a Treasury student volunteer program, where such disclosure is necessary to support program functions of Treasury, and (18) To insurance companies or other appropriate third parties, including common carriers and warehousemen, in the course of settling an employee's claim for lost or damaged property filed with the Department. Disclosure to consumer reporting agencies: Disclosures made pursuant to 5 U.S.C. 552a(b)(12): Debt information concerning a government claim against an individual may be furnished in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365) to consumer reporting agencies to encourage repayment of an overdue debt. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper, microform and electronic media. Retrievability: Name, social security number, vendor ID number, and document number (travel form, training form, purchase order, check, invoice, etc.). Safeguards: Protection and control of sensitive but unclassified (SBU) records in this system is in accordance with TD P 71-10, Department of the Treasury Security Manual, and any supplemental guidance issued by individual components. Retention and Disposal: Record maintenance and disposal is in accordance with National Archives and Records Administration retention schedules, and any supplemental guidance issued by individual components. System Manager(s) and Address: Departmental Offices: Director, Financial Management Division 1500 Pennsylvania Avenue, NW., Room 4101-Annex, Washington, DC 20220. Chief Financial Officer, FinCEN, 2070 Chain Bridge Road, Vienna, VA 22182. Assistant Inspector General for Resources, Suite 510, 740 15th St. NW., Washington, DC 20220. ATF: Chief, Financial Management Division, Bureau of Alcohol, Tobacco & Firearms, 650 Massachusetts Avenue, NW., Room 4270 Washington, DC 20226. IRS: Chief Financial Officer, Internal Revenue Service, 1111 Constitution [[Page 69743]] Avenue, NW., Room 3013, Washington, DC 20224. BPD: Director, Division of Financial Management, Bureau of Public Debt, 200 Third Street, PO Box 1328, Parkersburg, WV 26106-1328. CS: Chief Financial Officer, U.S. Customs Service, 1300 Pennsylvania Avenue, NW., Room 4.5-D, Washington, DC 20229. FLETC: Comptroller, Budget and Finance Division, Federal Law Enforcement Training Center, Glynco Facility, Bldg. 94, Glynco, GA 31524. CC: Chief Financial Officer, Comptroller of the Currency, 250 E Street, SW., Washington, DC 20219. BEP: Chief Financial Officer, Bureau of Engraving and Printing 14th & C Streets, NW., Room 113M, Washington, DC 20228. FMS: Chief Financial Officer, Financial Management Service 3700 East West Highway, Room 106A, Hyattsville, MD 20782. Mint: Chief Financial Officer, U.S. Mint, 633 3rd Street, NW., Room 625, Washington, DC 20220. USSS: Chief, Financial Management Division, U.S. Secret Service, 1800 G Street, NW., Room 748, Washington, DC 20226. OTS: Director, Planning, Budget and Finance Division, Office of Thrift Supervision, 1700 G Street, NW., Third Floor, Washington, DC 20552. Notification Procedure: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A-L. Record Access Procedures: See ``Notification procedure'' above. Contesting Record Procedures: See ``Notification procedure'' above. Record Source Categories: Individuals, private firms, other government agencies, contractors, documents submitted to or received from a budget, accounting, travel, training or other office maintaining the records in the performance of their duties. Exemptions Claimed for the System: None. TREASURY/DO .211 System name: Telephone Call Detail Records--Treasury/DO. System location: Department of the Treasury, 1425 New York Avenue, NW, Washington DC 20220. Other locations of this records system consisting of the following Treasury components and their associated field offices are: Departmental Offices (DO), including the Office of Inspector General (OIG); Bureau of Alcohol, Tobacco and Firearms (ATF); Comptroller of the Currency (CC); United States Customs Service (CS); Bureau of Engraving and Printing (BEP); Federal Law Enforcement Training Center (FLETC); Financial Management Service (FMS); Internal Revenue Service (IRS); United States Mint (Mint); Bureau of the Public Debt (BPD); United States Secret Service (USSS), and the Office of Thrift Supervision (OTS). Categories of individuals covered by the system: Individuals (generally agency employees and contractor personnel) who make local and/or long distance calls, individuals who received telephone calls placed from or charged to agency telephones. Categories of records in the system: Records relating to the use of Department telephones to place local and/or long distance calls, whether through the Federal Telecommunications System (FTS), commercial systems, or similar systems; including voice, data, and videoconference usage; telephone calling card numbers assigned to employees; records of any charges billed to Department telephones; records relating to location of Department telephones; and the results of administrative inquiries to determine responsibility for the placement of specific local or long distance calls. Telephone calls made to any Treasury Office of Inspector General Hotline numbers are excluded from the records maintained in this system pursuant to the provisions of 5 U.S.C., appendix 3, section 7(b) (Inspector General Act of 1978). Authority for maintenance of the system: 12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 481, 5 U.S.C. 301 and 41 CFR 201-21.6. Purpose(s): The Department, in accordance with 41 CFR 201-21.6, Use of Government Telephone Systems, established the Telephone Call Detail program to enable it to analyze call detail information for verifying call usage, to determine responsibility for placement of specific long distance calls, and for detecting possible abuse of the government- provided long distance network. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information from these records may be disclosed: (1) To representatives of the General Services Administration or the National Archives and Records Administration who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; (2) to employees or contractors of the agency to determine individual responsibility for telephone calls; (3) to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, or where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (4) to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings where relevant and necessary; (5) to a telecommunications company providing telecommunication support to permit servicing the account; (6) to another Federal agency to effect an interagency salary offset, or an interagency administrative offset, or to a debt collection agency for debt collection services. Mailing addresses acquired from the Internal Revenue Service may be released to debt collection agencies for collection services, but shall not be disclosed to other government agencies; (7) to the Department of Justice for the purpose of litigating an action or seeking legal advice; (8) in a proceeding before a court, adjudicative body, or other administrative body, before which the agency is authorized to appear when: (a) The agency, or (b) any employee of the agency in his or her official capacity, or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States, when the agency determines that litigation is likely to affect the agency, is a party to the litigation or has an interest in such litigation, and the use of such records by the agency is deemed relevant and necessary to the litigation or administrative proceeding and not otherwise privileged; (9) to a congressional office in response to an [[Page 69744]] inquiry made at the request of the individual to whom the record pertains; (10) to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the Merit Systems Protection Board, arbitrators, the Federal Labor Relations Authority, and other parties responsible for the administration of the Federal labor-management program for the purpose of processing any corrective actions or grievances or conducting administrative hearings or appeals or if needed in the performance of other authorized duties; (11) to the Defense Manpower Data Center (DMDC), Department of Defense, the U.S. Postal Service, and other Federal agencies through authorized computer matching programs to identify and locate individuals who are delinquent in their repayment of debts owed to the Department, or one of its components, in order to collect a debt through salary or administrative offsets; (12) in response to a Federal agency's request made in connection with the hiring or retention of an individual, issuance of a security clearance, license, contract, grant, or other benefit by the requesting agency, but only to the extent that the information disclosed is relevant and necessary to the requesting agency's decision on the matter. Disclosure to consumer reporting agencies: Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to ``consumer reporting agencies'' as defined in the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims Collections Act of 1966 (31 U.S.C. 3701(a)(3)). Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Microform, electronic media, and/or hard copy media. Retrievability: Records may be retrieved by: Individual name; component headquarters and field offices; by originating or terminating telephone number; telephone calling card numbers; time of day; identification number, or assigned telephone number. Safeguards: Protection and control of any sensitive but unclassified (SBU) records are in accordance with TD P 71-10, Department of the Treasury Security Manual, and any supplemental guidance issued by individual components. Retention and Disposal: Records are maintained in accordance with National Archives and Records Administration General Records Schedule 3. Hard copy and microform media disposed by shredding or incineration. Electronic media erased electronically. System manager(s) and addresses: Department of the Treasury: Official prescribing policies and practices--Director, Corporate Systems Management, Department of the Treasury, Room 2150, 1425 New York Avenue, NW., Washington, DC 20220. The system managers for the Treasury components are: DO: Chief, Telecommunications Branch, Automated Systems Division, Room 1121, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. OIG: Assistant Inspector General for Resources, Suite 510, 740 15th St. NW., Washington, DC 20220. ATF: Chief, Voice Communications Branch, 650 Massachusetts Avenue, NW., Washington, DC 20552. CC: Associate Director, Telecommunications, Systems Support Division, Office of the Comptroller of the Currency, 835 Brightseat Road, Landover, MD 20785. CS: Chief, Voice Communications, Office of Systems Engineering and Operations, Field Office Division, 7681 Boston Boulevard, Springfield, VA 22153. BEP: Deputy Associate Director (Chief Information Officer), Office of Information Systems, Bureau of Engraving and Printing, Room 711A, 14th and C Street, SW., Washington, DC 20228. FLETC: Information Systems Officer, Information Systems Division, ISD-Building 94, Glynco, GA 31524. FMS: Director, Platform and Support Management, Room 424E, 3700 East West Highway, Hyattsville, MD 20782. IRS: Official prescribing policies and practices: National Director, Operations and Customer Support, Internal Revenue Service, 1111 Constitution Avenue, NW, Washington, DC 20224. Office maintaining the system: Director, Detroit Computing Center, (DCC), 1300 John C. Lodge Drive, Detroit, MI 48226. Mint: Assistant Director for Information Resources Management, 633 3rd Street, NW., Washington, DC 20220. BPD: Official prescribing policies and practices: Assistant Commissioner (Office of Automated Information Systems), 200 Third Street, Room 202, Parkersburg, WV 26106-1328. Office maintaining the system: Division of Communication, 200 Third Street, Room 107, Parkersburg, WV 26106-1328. USSS: Chief, Information Resources Management Division, 1800 G Street, NW., Room 1000, Washington, DC 20223. OTS: Director, Office of Information Systems, 1700 G Street, NW., 2nd Floor, Washington, DC 20552. Notification Procedure: Individuals seeking notification and access to any record contained in the system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A-M. Record Access Procedures: Individuals seeking notification and access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions pertaining to individual Treasury components appearing at 31 CFR part 1, subpart C, appendices A-M. Contesting Record Procedures: See ``Notification procedure'' above. Record Source Categories: Telephone assignment records, call detail listings, results of administrative inquiries to individual employees, contractors or offices relating to assignment of responsibility for placement of specific long distance or local calls. Exemptions Claimed for the System: None. TREASURY/DO .212 System name: Suspicious Activity Reporting System (the ``SAR System''). System location: The SAR System is housed at the Internal Revenue Service Computing Center (``DCC'') in Detroit, Michigan and is managed by the Financial Crimes Enforcement Network (``FinCEN''), 2070 Chain Bridge Road, Suite 200, Vienna, VA 22182, with the assistance of the staff of DCC. Categories of individuals covered by the system: The SAR System contains information about: (1) Individuals or entities that are known perpetrators or suspected perpetrators of a known or suspected federal criminal violation, or pattern of criminal violations, committed or attempted against a financial institution, or participants in a transaction or [[Page 69745]] transactions conducted through the financial institution, that has been reported by the financial institution, either voluntarily or because such a report is required under the rules of FinCEN, one or more of the Federal Supervisory Agencies (the Board of Governors of the Federal Reserve System (``the Board''), the Office of the Comptroller of the Currency (``OCC''), the Federal Deposit Insurance Corporation (``FDIC''), the Office of Thrift Supervision (``OTS''), and the National Credit Union Administration (``NCUA'') (collectively, the ``Federal Supervisory Agencies'')), or both. (2) Individuals or entities that are participants in transactions, conducted or attempted by, at or through a financial institution, that have been reported because the institution knows, suspects, or has reason to suspect that: (a) The transaction involves funds derived from illegal activities, the transaction is intended or conducted to hide or disguise funds or assets derived from illegal activities as part of a plan to violate or evade any law or regulation or to avoid any transaction reporting requirement under Federal law; (b) the transaction is designed to evade any regulations promulgated under the Bank Secrecy Act, Pub. L. 91-508, as amended, codified at 12 U.S.C. 1829b, 12 U.S.C. 1951-1959, and 31 U.S.C. 5311-5330; or (c) the transaction has no business or apparent lawful purpose or is not the sort in which the particular customer would normally be expected to engage, and the financial institution knows of no reasonable explanation for the transaction after examining the available facts, including the background and possible purpose of the transaction; (3) Individuals who are directors, officers, employees, agents, or otherwise affiliated with a financial institution; (4) Individuals or entities that are actual or potential victims of a criminal violation or series of violations; (5) Individuals who are named as possible witnesses in connection with matters arising from any such report; (6) Individuals or entities named as preparers of any such report; (7) Individuals or entities named as persons to be contacted for assistance by government agencies in connection with any such report; (8) Individuals or entities who have or might have information about individuals or criminal violations described above; and (9) Individuals or entities involved in evaluating or investigating any matters arising from any such report. Categories of records in the system: The SAR System contains information reported to FinCEN by financial institutions on a Suspicious Activity Report (``SAR'') required under the authority of FinCEN or one or more of the Federal Supervisory Agencies, or both. SARs contain information about the categories of persons or entities specified in ``Categories of Individuals Covered by the System.'' The SAR System may also contain records pertaining to criminal prosecutions, civil actions, enforcement proceedings, and investigations resulting from or relating to SARs. Additionally, it will contain records pertaining to criminal prosecutions, civil actions, enforcement proceedings, and investigations relating to institutions required to file reports or under the supervision of one or more of the Federal Supervisory agencies. Authority for maintenance of the system: The system is established and maintained in accordance with 31 U.S.C. 5318(g); 31 CFR part 103; 31 U.S.C. 321; and Department of the Treasury Order 105-08. Purpose(s): The requirements of FinCEN and the Federal Supervisory Agencies create an integrated process for reporting suspicious activity and known or suspected crimes by, at, or through depository institutions and certain of their affiliates. The process is based on a single uniform SAR filed with FinCEN. The SAR System has been created, as a key part of this integrated reporting process, to permit coordinated and enhanced analysis and tracking of such information, and rapid dissemination of SAR information to appropriate law enforcement and supervisory agencies. The provisions of 31 U.S.C. 5318(g)(4)(B) specifically require that the agency designated as repository for SARs refer those reports to any appropriate law enforcement or supervisory agency. Data from the SAR System will be exchanged, retrieved, and disseminated, both manually and electronically among FinCEN, the Federal Supervisory Agencies, appropriate federal, state, and local law enforcement agencies, and state banking supervisory agencies. Agencies to which information will be referred electronically, which in certain cases may involve electronic transfers of batch information, include the Federal Supervisory Agencies, the Federal Bureau of Investigation (FBI), the Criminal Investigation Division of the Internal Revenue Service, the United States Secret Service, the United States Customs Service, the Executive Office of the United States Attorneys and the Offices of the 93 United States Attorneys, and state bank supervisory agencies and certain state law enforcement agencies, which have entered into appropriate agreements with FinCEN. (The FBI and Secret Service may receive electronic transfers of batch information as forms are filed to permit those agencies more efficiently to carry out their investigative responsibilities.) Organizations to which information is regularly disseminated are referred to as SAR System Users. It is anticipated that information from the SAR system will also be disseminated to other appropriate federal, state, or local law enforcement organizations and regulatory agencies that enter into appropriate agreements with FinCEN. In addition, information may be disseminated to non-United States financial regulatory and law enforcement agencies. Routine uses of records maintained in the system, Including Categories of Users and the Purposes of Such Uses: These records and information in these records may be used to: (1) Provide information or records, electronically or manually, to SAR System Users relevant to the enforcement and supervisory programs and operations of those Users; (2) Provide SAR System Users and their Executive Departments with reports that indicate the number, amount, individual identity, and other details concerning potential violations of the law that have been the subject of Suspicious Activity Reports; (3)Provide information or records to any appropriate domestic or non- United States governmental agency or self-regulatory organization charged with the responsibility of administering law or investigating or prosecuting violations of law, or charged with the responsibility of enforcing or implementing a statute, rule, regulation, order, or policy, or charged with the responsibility of issuing a license, security clearance, contract, grant, or benefit, when relevant to the responsibilities of these agencies or organizations; (4) Provide information or records, when appropriate, to international and foreign governmental authorities in accordance with law and formal or informal international agreement; (5) Disclose on behalf of a SAR System User, the existence, but not necessarily the content, of information or records to a third party, in cases where a SAR System User is a party or has a direct interest and where the SAR System User has concluded that such disclosure is necessary; (6)Provide information or records to the Department of Justice, or in a [[Page 69746]] proceeding before a court, adjudicative body, or other administrative body before which the SAR System User is authorized to appear, when (a) the SAR System User, or any component thereof; or (b) any employee of the SAR System User in his or her official capacity; or (c) any employee of the SAR System User, where the Department of Justice or the SAR System User has agreed to represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, when the SAR System User determines that litigation is likely to affect the SAR System User or any of its components and the use of such records by the Department of Justice or the SAR System User is deemed by the SAR System User to be relevant and necessary to the litigation, provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which the records were collected; (7) Disclose information or records to individuals or entities to the extent necessary to elicit information pertinent to the investigation, prosecution, or enforcement of civil or criminal statutes, rules, regulations, or orders; (8) In accordance with Executive Order 12968 (August 2, 1995), provide information or records to any appropriate government authority in connection with investigations and reinvestigations to determine eligibility for access to classified information to the extent relevant for matters that are by statute permissible subjects of inquiry; (9) Provide, when appropriate, information or records to a bar association, or other trade or professional organization performing similar functions, for possible disciplinary action; (10) Provide information or records to the Department of State and to the United States Intelligence Community, within the meaning of Executive Order 12333 (December 4, 1981) to further those agencies' efforts with respect to national security and international narcotics trafficking; (11) Furnish analytic and statistical reports to government agencies and the public providing information about trends and patterns derived from information contained on Suspicious Activity Reports, in a form in which individual identities are not revealed; and (12) Disclose information or records to any person with whom FinCEN, the DCC or a SAR System User contracts to provide consulting, data processing, clerical, or secretarial functions relating to the official programs and operations of FinCEN, DCC, or the SAR System User. Policies and practices for storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System: Storage: Records are maintained in magnetic media and on hard paper copy. Retrievability: Data in the SAR System may be retrieved by sectionalized data fields (i.e., name of financial institution or holding company, type of suspected violation, individual suspect name, witness name, and name of individual authorized to discuss the referral with government officials) or by the use of search and selection criteria. Safeguards: The system is located in a guarded building that has restricted access. Access to the computer facilities and any paper records is subject to additional physical safeguards that restrict access. Access to any electronic records in the system is restricted by means of passwords and non-transferable identifiers issued to authorized SAR System Users. The system complies with all applicable security requirements of the Department of the Treasury. Retention and Disposal: Records in this system will be updated periodically to reflect changes, and will be maintained in electronic form as long as needed for the purpose for which the information was collected. Records will then be disposed of in accordance with applicable law. System Managers and Address: Deputy Director, Financial Crimes Enforcement Network, United States Department of the Treasury, 2070 Chain Bridge Road, Suite 200, Vienna, Virginia 22182. Notification Procedure: This system is exempt from notification requirements, record access requirements, and requirements that an individual be permitted to contest its contents, pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2). Record Access Procedures: See ``Notification Procedure'' above. Contesting Record Procedures: See ``Notification Procedure'' above. Record Source Categories: Records in this system may be provided by or obtained from: Individuals; financial institutions and certain of their affiliates; Federal Supervisory Agencies; State financial institution supervisory agencies; domestic or foreign governmental agencies; foreign or international organizations; and commercial sources. Pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2), this system is exempt from the requirement that the record source categories be disclosed. Exemptions Claimed for the System: This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). TREASURY/DO .213. System name: Bank Secrecy Act Reports System--Treasury/DO .213. System location: Electronic Records: Currency and Banking Retrieval System, Internal Revenue Service Detroit Computing Center, 985 Michigan Avenue, Detroit, Michigan 48226-1129 and Treasury Enforcement Communications System, United States Customs Service Newington, 7681 Boston Boulevard, Springfield, Virginia, 22153-3140. Paper Records: Form 4790-U.S. Customs Service, Newington, VA. All other forms, including, but not limited to, Form 4789, TDF 90.22-1 and Form 8362--Internal Revenue Service, Detroit, MI. Categories of individuals covered by the system: Persons identified in reports required to be filed under the Bank Secrecy Act and its implementing regulations (31 CFR part 103) including, but not limited to, reports made on IRS Form 4789 (Currency Transaction Report), IRS Form 8362 (Currency Transaction Report by Casinos), Customs Form 4790 (Report of International Transportation of Currency or Monetary Instruments), Treasury Form TDF 90-22.1 (Report of Foreign Bank and Financial Accounts), and forms filed by casinos located in the State of Nevada in lieu of Form 8362. (This system of records does not cover persons identified in Suspicious Activity Reports, TDF 90-22.47. Those reports are included in another system of records, ``Suspicious Activity Reporting System--Treasury/DO .212.'') Categories of records in the system: Reports required to be filed under the Bank Secrecy Act and its implementing regulations (31 CFR part 103) including, but not limited to, reports made on IRS Form 4789 (Currency Transaction Report), IRS Form 8362 (Currency Transaction Report by Casinos), [[Page 69747]] Customs Form 4790 (Report of International Transportation of Currency or Monetary Instruments), Treasury Form TDF 90-22.1 (Report of Foreign Bank and Financial Accounts), and forms filed by casinos located in the State of Nevada in lieu of Form 8362. (This system does not include Suspicious Activity Reports, TDF 90-22.47, required under 31 CFR part 103. Those reports are included in another system of records, ``Suspicious Activity Reporting System--Treasury/DO .212.'') These reports include names of individuals and other entities filing the reports, names of the owners of monetary instruments, the amounts and kinds of currency or other monetary instruments transported, reported, or in foreign banking accounts, account numbers, addresses, dates of birth, and other personal identifiers. Authority for maintenance of the system: 12 U.S.C. 1829b and 1951-1959; 31 U.S.C. 5311-5314, 5316-5330; 5 U.S.C. 301; 31 CFR part 103; Treasury Department Order No. 105-08. Purposes: The Bank Secrecy Act, codified at 12 U.S.C. 1829b and 1951-1959 and 31 U.S.C. 5311-5314, 5316-5330, authorizes the Secretary of the Treasury to issue regulations requiring records and reports that are determined to have a high degree of usefulness in criminal, tax, and regulatory matters. The Secretary's authority has been implemented through regulations promulgated at 31 CFR part 103. The purpose of this system of records is to maintain the information contained on the reports required under these regulations. This information is disseminated, both electronically and manually, in accordance with strict safeguards, to appropriate Federal, State, local and foreign criminal law enforcement and regulatory personnel in the official performance of their duties. The information is used in a wide range of criminal investigations, including, but not limited to, investigation of international and domestic money laundering, tax evasion, fraud, and other financial crimes. Routine uses of records maintained in the system, Including Categories of Users and the Purpose of Such Uses: These records and information in these records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to Federal, State, or local agencies, maintaining civil, criminal or other relevant information, which has requested information relevant to or necessary to the requesting agency's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose to appropriate Federal, State, or local agencies engaged in the identification, investigation, and prosecution of violations or potential violations of criminal statutes, information, in a computerized format, to identify or to permit the identification of patterns of suspected criminal activity that fall within the jurisdiction of the agency requesting the information; (4) Disclose information to Federal or State regulatory agencies or self regulatory agencies responsible for supervising compliance with the Bank Secrecy Act, limited to information relevant to meeting supervisory or compliance responsibilities; (5) Disclose relevant information on individuals to authorized Federal and State agencies through computer matching in order to help eliminate waste, fraud, and abuse in Government programs and identify individuals who are potentially in violation of civil law, criminal law, or regulation; (6) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (7) Provide information to the news media, in accordance with guidelines contained in 28 CFR 50.2, that relates to an agency's functions relating to civil and criminal proceedings; and (8) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, Retrieving, Accessing, Retaining, And Disposing of Records in The System: Storage: Records are maintained in magnetic media and on hard paper copy. Retrievability: By name and other unique identifier. Safeguards: All persons with electronic access to records in the system will have successfully completed a background investigation. All State and local agency personnel, and all Federal personnel outside the U. S. Department of the Treasury with electronic access will have successfully completed appropriate training. Passwords and access controls will be utilized. Signed agreements outlining usage and dissemination rules are required of all non-Treasury agencies before electronic access is authorized. Procedural and physical safeguards include: The logging of all queries and periodic review of such query logs; compartmentalization of information to restrict access to authorized personnel; physical protection of sensitive hard copy documents and magnetic tapes; encryption of electronic communications; intruder alarms and other security devices; and 24-hour building guards. The system complies with all applicable security requirements of the Department of the Treasury. Retention and Disposal: Indefinite. System Manager(s) and Address: General Policy: Director, Financial Crimes Enforcement Network, 2070 Chain Bridge Road, Vienna, Virginia 22182-2536. Computer Systems Maintenance and Administration: Director, IRS Computing Center, 985 Michigan Avenue, Detroit, Michigan, 48226-1129 and Director, Office of Information Technology, U.S. Customs Service Newington, 7681 Boston Boulevard, Springfield, Virginia, 22153-3140. Notification Procedure: This system is exempt from notification requirements, record access requirements, and requirements that an individual be permitted to contest its contents, pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2). Record Access Procedures: See ``Notification Procedure'' above. Contesting Record Procedures: See ``Notification Procedure'' above. Record Source Categories: Pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2), this system is exempt from the requirement that the record source categories be disclosed. [[Page 69748]] Exemptions Claimed for the System: This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). See 31 CFR 1.36. BILLING CODE: 4810-31-P Bureau of Alcohol, Tobacco, and Firearms TREASURY/ATF .001 System name: Administrative Record System--Treasury/ATF. System location: Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Components of this record system are geographically dispersed throughout the Bureau's field offices. A list of field offices is available by writing to the Chief, Disclosure Division, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 20226. Categories of individuals covered by the system: (1) Present employees of the Bureau of ATF. (2) Former employees of the Bureau of ATF. (3) Claimants against the Bureau of ATF. Categories of records in the system: (1) Accident Report--vehicle; (2) Fatality reports; (3) Injury reports; (4) Chief Counsel and District Counsel memoranda and opinions. Authority for maintenance of the system: (1) Federal Claims Collection Act. (2) Federal Property and Administration Services Act of 1949, as amended. (3) Federal Tort Claims Act. (4) Military Personnel and Civilian Claim Act. (5) Occupational Safety and Health Act of 1970. (6) Small Claims Act. (7) 5 U.S.C. 1302, 3301, 3302. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: A record in this system may be disclosed as a routine use to: (1) Employees of government agencies when required or authorized to be released by statute, regulations or Executive Order; (2) any third party, to the extent necessary, to collect relevant information from the third party, provided that the information is needed by the Bureau to render a decision in regard to an administrative matter; (3) appropriate Federal, state, local or foreign agencies responsible for enforcing administrative, civil or criminal laws; hiring or retention of an employee; issuance of a security clearance, license, contract, grant or other benefit; (4) a court, magistrate or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of or in preparation for civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) unions recognized as exclusive bargaining representatives in accordance with provisions contained in the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (6) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Active records stored in file folders in security filing cabinets. Inactive records stored in file folders at Federal Records Centers. Retrievability: Records are retrievable by name of individual. Safeguards: Direct access restricted to personnel in Department of the Treasury in the performance of their duty. Transmitted to routine users on a ``need to know'' basis or where ``a right to access'' is established, and to others upon verification of the substance and propriety of the request. Stored in lockable metal file cabinets in rooms locked during non-duty hours. Retention and disposal: Records are retained in accordance with General Records Schedules Numbers 1 through 23 issued by the National Archives and Records Administration, and Bureau of Alcohol, Tobacco and Firearms records control schedules numbers 101 and 201 and disposed of by shredding or burning. System manager(s) and address: Chief, Administrative Program Division, Bureau of Alcohol, Tobacco, and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Notification procedure: Inquiries should be addressed to: Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Requests may be delivered personally to Room 8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Record access procedures: Requests for access to records made by mail should be addressed to: Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Contesting record procedures: See ``Record access procedures'' above. Record source categories: (1) Administrative records. (2) Claimants. (3) Doctors. (4) Employee records. (5) Fiscal records. (6) Former employees of the Bureau of ATF. (7) Former employers. (8) General Services Administration. (9) Individuals who have information relevant to claims. (10) Inspections records. (11) Internal Investigation reports. (12) Police reports. (13) Present employees of the Bureau of ATF. (14) Supervisors. (15) Witnesses. (16) Insurance companies. Exemptions claimed for the system: None. TREASURY/ATF .002 System name: Correspondence Record System--Treasury/ATF. System location: Bureau of Alcohol, Tobacco, and Firearms, 650 Massachusetts Avenue NW, Washington, DC 20226. Components of this record system are geographically dispersed throughout the Bureau's field offices. A list of field offices is available by writing to the Chief, Disclosure Division, Room 8290, 650 Massachusetts Avenue, NW Washington, DC 20226. Categories of individuals covered by the system: (1) Persons who correspond with the Bureau requesting information relating to Bureau personnel. (2) Persons who correspond with the Bureau requesting information relating to Bureau activities. (3) Persons who correspond with the Bureau requesting rulings, interpretations, or technical and scientific matters of a general nature. (4) Persons who correspond with others and whose correspondence is referred to ATF for response. (5) Persons referred to in correspondence with the Bureau. (6) Authors and publishers of technical and [[Page 69749]] scientific matters relating to Bureau activities. Categories of records in the system: Correspondence with individuals who contact the Bureau requesting information relating to Bureau personnel and/or activities, Chief Counsel and Regional Counsel memoranda and opinions. Authority for maintenance of the system: 5 U.S.C. 301, Executive Order 11222. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: A record in this system may be disclosed as a routine use to: (1) Employees of government agencies when required or authorized to be released by statute, regulations or Executive Order; (2) any third party, to the extent necessary, to collect relevant information from the third party, provided that the information is needed by the Bureau to render a decision in regard to an administrative, fiscal or personnel matter; (3) appropriate Federal, state, local or foreign agencies responsible for enforcing administrative, civil or criminal laws; hiring or retention of an employee; issuance of a security clearance, license, contract, grant or other benefit; (4) a court, magistrate or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of or in preparation for civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Active records stored in file folders in security filing cabinets. Inactive records stored in file folders at Federal Records Centers. Retrievability: Records are retrieved by name, subject matter and date of correspondence. Safeguards: Transmitted to routine users on a ``need to know'' basis. Stored in lockable file cabinets in rooms locked during non-duty hours. Retention and disposal: Records are retained in accordance with General Records Schedules numbers 1 through 20 issued by the National Archives and Records Administration, and Bureau of Alcohol, Tobacco and Firearms Records Control Schedules numbers 101 and 201 and disposed of by shredding or burning. System manager(s) and address: Liaison and Public Information, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Notification procedure: Inquiries should be addressed to: Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Requests may be delivered personally to Room 8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Record access procedures: Requests for access to records made by mail should be addressed to: Privacy Act Request, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Requests may be delivered personally to room 8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Appeals may be delivered personally to room 8290, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Contesting record procedures: See ``Record access procedures'' above. Record source categories: Persons who correspond with the Bureau on general, technical or scientific matters. Exemptions claimed for the system: None. TREASURY/ATF .003 System name: Criminal Investigation Report System--Treasury/ATF. System location: Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Components of this record system are geographically dispersed throughout Bureau of Alcohol, Tobacco and Firearms' field offices. A list of field offices is available by writing to the Chief, Disclosure Division, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 20226. Categories of individuals covered by the system: (1) Criminal offenders or alleged criminal offenders acting alone or in concert with other individuals and suspects who have been or are under investigation for a violation or suspected violation of laws enforced by the Bureau. (2) Criminal offenders or alleged criminal offenders acting alone or in concert with individuals who have been referred to the Bureau of Alcohol, Tobacco and Firearms by other law enforcement agencies, governmental units and the general public. (3) Informants. (4) Persons who come to the attention of the Bureau in the conduct of criminal investigations. (5) Persons who have been convicted of a crime punishable by imprisonment for a term exceeding one year and who have applied for relief from disabilities under Federal law with respect to the acquisition, receipt, transfer, shipment, or possession of firearms and explosives and whose disability was incurred by reason of such conviction. (6) Victims of crimes. (7) Witnesses. Categories of records in the system: (a) Records containing information compiled for the purpose of identifying individual criminal offenders and alleged offenders and consisting only of identifying data and notations of arrest, the nature and disposition of criminal charges, sentencing, confinement, release, and parole and probation status; (b) Records containing information compiled for the purpose of a criminal investigation, including reports of informants and investigators, and associated with an identifiable individual; (c) Records containing reports identifiable to an individual compiled at various stages of the process of enforcement of criminal laws from arrest or indictment through release from supervision; (d) Records compiled and maintained by the Bureau as generally described in (a), (b), and (c) above including the following: (1) Abandoned property reports. (2) ATF Criminal Investigation Reports. (3) ATF referrals to foreign, Federal, state, and local law enforcement agencies. (4) Chief and Regional Counsel opinions. (5) Contemporaneous investigative notes. (6) Criminal investigatory correspondence from and to foreign, Federal, state and local law enforcement agencies. (7) Criminal intelligence information on individuals suspected to [[Page 69750]] be violating ATF laws and regulations. (8) Documentary proof of defendant's criminal record, identity, or lack of registration of N.F.A. (as amended) firearm(s). (9) FBI Criminal Record Reports. (10) Fingerprints and palmprints. (11) Fugitive arrest warrants. (12) Handwriting exemplars. (13) Index cards, violation and reputation. (14) Illicit liquor and raw material surveys. (15) Laboratory reports of evidence analysis. (16) Memoranda of expected testimony of witnesses. (17) Organized crime members violating or suspected of violating ATF laws. (18) Parole and pardon reports. (19) Personal histories (address, employment, social security number, financial background, physical description, etc.). (20) Photographs. (21) Purchase of evidence records. (22) Records of electronic surveillance by ATF. (23) Records received in response to summons and subpoenas. (24) Reliefs from disability. (25) Reports of interview with witnesses. (26) Search warrants and affidavits for search warrants. (27) Seized property reports. (28) Significant criminals, armed and dangerous, firearms, explosives and liquor. (29) Special agent's daily activity diary (accessible by date only). (30) State and local law enforcement criminal investigative reports. (31) Statements of defendants. (32) Statements of witnesses. (33) Summons and subpoenas issued pursuant to criminal investigations. (34) Voice prints. (35) Wagering tax suspected violators. (36) Warning and demand letters. (37) Criminal violation reports (a formal report compiling all or portions of the foregoing for prosecutive purposes). Authority for maintenance of the system: (1) 26 U.S.C. Chapters 35 and 40; (2) 26 U.S.C. Chapters 51 and 52; (3) 26 U.S.C. Chapter 53, as amended; (4) 26 U.S.C. Chapters 61 through 80, as amended; (5) 27 U.S.C. Chapter 8, as amended (Federal Alcohol Administration Act); (6) 18 U.S.C. Chapter 40; (7) 18 U.S.C. Chapter 44; (8) 18 U.S.C. Chapter 59; (9) 18 U.S.C. App. 1201-1203 (Title VII of the Omnibus Crime Control and Safe Streets Act of 1968, as amended by Title III of the Gun Control Act of 1968); (10) 22 U.S.C. section 414, (Mutual Security Act of 1954, as amended); (11) 5 U.S.C. sections 901 and 903, 5 U.S.C. App. (Reorganization Plan of 1950), Treasury Order 221, 5 U.S.C. section 301. Purpose(s): The purpose of this system is to suppress traffic in illicit untaxpaid distilled spirits; to enforce the Federal laws relating to the illegal possession and use of firearms, destructive devices, explosives, explosive materials; and to assist Federal, state, local and foreign law enforcement agencies in reducing crime and violence. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: A record in this system may be disclosed as a routine use to: (1) Employees of other government agencies when required or authorized to be released by statute, regulations or Executive Order; (2) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (3) appropriate Federal, state, local and foreign agencies for the purpose of enforcing and investigating administrative, civil or criminal laws relating to the hiring or retention of an employee; issuance of security clearance, license, contract, grant or other benefit; (4) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of or in preparation for civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) INTERPOL and similar criminal intelligence gathering organizations for the purpose of identifying and suppressing the activities of international and national criminals and terrorists; (6) appropriate Federal, state, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (7) insurance companies making determinations regarding claims in cases that the Bureau has conducted or is conducting an arson investigation; (8) a congressional office in response to an inquiry of the individual to whom the record pertains; (9) unions recognized as exclusive bargaining representatives in accordance with provisions contained in the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (10) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Active records stored in file folders in security filing cabinets. Inactive records stored in file folders at Federal Records Centers. Records also stored in electronic media. Retrievability: Records are retrievable by name, date of birth, social security number, unique identifier, investigation number, serial number of firearm, or a combination of any of these; plus date and geographical location of incident giving rise to investigation. Safeguards: Direct access restricted to personnel in Department of Treasury in the performance of their duty. Transmitted to routine users on a ``need to know'' basis and to others upon verification of the substance and propriety of the request. Stored in lockable file cabinets in rooms locked during non-duty hours. Retention and disposal: Records are retained in accordance with General Records Schedules numbers 1 through 23 issued by the National Archives and Records Administration, and Bureau of Alcohol, Tobacco and Firearms Records Control Schedules numbers 101 and 201 and disposed of by shredding or burning. Records on tape or on-line mass storage are disposed of by degaussing. System manager(s) and address: Associate Directors, Firearms Explosive & Arson, Alcohol and Tobacco Field Operations and Science & Technology, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Notification procedure: The Director of the Bureau of Alcohol, Tobacco and Firearms has exempted this system of records from compliance with the provisions of 5 U.S.C. 552a (e)(4)(G). Record access procedures: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a (e)(4)(H). Contesting record procedures: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a (e)(4)(H). [[Page 69751]] Record source categories: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a (e)(4)(I). Exemptions claimed for the system: Exempt under 5 U.S.C. 552a (j) and 31 CFR 1.36. TREASURY/ATF .005 System name: Freedom of Information Requests--Treasury/ATF. System location: Bureau of Alcohol, Tobacco and Firearms, Disclosure Division, 650 Massachusetts Avenue, NW, Washington, DC 20226. Categories of individuals covered by the system: Individuals who are requesting information. Categories of records in the system: Correspondence pursuant to the Freedom of Information Act, internal processing documents and memoranda, referrals and copies of requested records, and Chief Counsel and Regional Counsel memoranda and opinions. Authority for maintenance of the system: Freedom of Information Act, 5 U.S.C. 552. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose information to other agencies when required for coordination of response or referral; (2) disclose information to the Department of Justice for defending law suits; (3) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folders. Retrievability: By name of requester(s) and date of request. Safeguards: Filed in filing cabinet and released only to individuals with legitimate right to review. Retention and disposal: In accordance with the provisions of the Act and Departmental records management procedures. System manager(s) and address: Chief, Disclosure Division, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Notification procedure: See ``System manager.'' Record access procedures: See ``System manager.'' Contesting record procedures: See ``System manager.'' Record source categories: Individuals who make Freedom of Information Act requests. Federal officials responding to Freedom of Information Act requests and documents from official records. Exemptions claimed for the system: None. TREASURY/ATF .006 System name: Internal Security Record System--Treasury/ATF. System location: Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Categories of individuals covered by the system: (1) Present employees of the Bureau of ATF. (2) Former employees of the Bureau of ATF. (3) Applicants for employment. (4) Non-Bureau employees involved in criminal acts toward Bureau employees and Bureau property. (5) Individuals who were interviewed by Internal Affairs Special Agents. (6) Contract employees. Categories of records in the system: (1) Records containing investigative material compiled for law enforcement purposes including reports relating to: (a) Conduct of employees and contract employees. (b) Integrity of employees. (2) Records containing investigative material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment or access to classified information including reports relating to security clearances of employees. Authority for maintenance of the system: 18 U.S.C. 201, Executive Order 10450, Executive Order 11222. Purpose(s): This system is used to assure the Bureau Director, the Department of the Treasury, and the public that the Bureau is taking strong and vigorous steps to maintain the highest standards of integrity, loyalty, conduct, and security among Bureau personnel and contract employees. When a criminal investigation results in a compilation of information contained in this system, the information so compiled shall be transferred to the ATF Criminal Investigation Report System and shall become a part of that system for all purposes of the Privacy Act of 1974. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: A record in this system may be disclosed as a routine use to: (1) Employees of other government agencies when required or authorized to be released by statute, regulations or Executive Order; (2) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (3) appropriate Federal, state, local and foreign agencies for the purpose of enforcing and investigating administrative, civil or criminal law relating to the hiring or retention of an employee; issuance of a security clearance, license, contract, grant or other benefit; (4) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of or in preparation for civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (6) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) unions recognized as exclusive bargaining representatives in accordance with provisions contained in the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. [[Page 69752]] Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Active records stored in file folders in security filing cabinets and computer system (hard disk). Inactive records stored in file folders at Federal Records Center. Retrievability: Records are retrievable by name. Safeguards: Direct access restricted to personnel in Department of the Treasury in the performance of their duty. Transmitted to routine users on a ``need to know'' basis and to others upon verification of the substance and propriety of the request. Stored in lockable metal file cabinets in rooms locked during non-duty hours. Retention and disposal: Records are retained in accordance with General Records Schedules Numbers 1 through 20 issued by the National Archives and Records Administration, and Bureau of Alcohol, Tobacco and Firearms Records Control Schedules numbers 101 and 201 and disposed of by shredding or burning. System manager(s) and address: Assistant Director (Office of Inspection), Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Notification procedure: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a (e)(4)(G). Record access procedures: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a (e)(4)(H). Contesting record procedures: See ``Record access procedures'' above. Record source categories: (1) Employees of this Bureau; (2) Internal Investigative report forms; (3) Witnesses; (4) Informants; (5) Federal, state and local enforcement agencies; (6) Employers; (7) Educational institutions; (8) Credit agencies; (9) Neighbors; (10) References; (11) Professional Organizations; (12) Other government agencies; (13) Claimants; (14) Victims. Exemptions claimed for the system: Portions exempt under 5 U.S.C. 552a (k) (relating to security clearances) and 5 U.S.C. 552a (k)(2) (relating to conduct and integrity) and 31 CFR 1.36. TREASURY/ATF .007 System name: Personnel Record System--Treasury/ATF. System location: Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Components of this record system are geographically dispersed throughout the Bureau's field offices. A list of field offices is available by writing to the Chief, Disclosure Division, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 20226. Categories of individuals covered by the system: (1) Present Employees of the Bureau of ATF. (2) Former Employees of the Bureau of ATF. (3) Applicants for employment with ATF. Categories of records in the system: (1) Allotment and Dues. (2) Annual Tax Reports. (3) Applicants for employment. (4) Applications for reassignment. (5) Awards, honors, and fellowship records. (6) Classification appeal records. (7) Death claim records. (8) Educational history. (9) Employee indebtedness records. (10) Employees qualified as Grievance Examiners. (11) Employee Suggestions. (12) Employee history. (13) Employee relations case file. (14) Equal employment opportunity records. (15) Health maintenance records. (16) Insurance records. (17) Military history. (18) Occupational injuries, disabilities, and Worker's Compensation Records. (19) Official personnel folder. (20) Outside employment and identification numbers, business or professional records. (21) Outside employment. (22) Outside financial interests. (23) Overtime and/or Premium Pay records. (24) Performance evaluation records. (25) Personal history. (26) Position description records. (27) Promotion/Selection Certificates Records. (28) Property custody records. (29) Retirement records. (30) Records of security clearance. (31) Statement of career goals. (32) Supervisory or managerial potential records. (33) Temporary assignments and details. (34) Time application reports and records. (35) Training record. (36) U.S. Savings Bond participation records. (37) Upward mobility applications. (38) Vehicle accidents. (39) Withholding tax records. (40) Work schedule records. (41) Chief Counsel and Regional Counsel memoranda and opinions. Authority for maintenance of the system: (1) 5 U.S.C. Chapter 29, Subchapter II. (2) 5 U.S.C. Chapters 31 and 33. (3) 5 U.S.C. Chapter 43. (4) 5 U.S.C. Chapter 45. (5) 5 U.S.C. Chapter 51. (6) 5 U.S.C. Chapter 55, subchapter III. (7) 5 U.S.C. Chapter 61. (8) 5 U.S.C. Chapter 75. (9) 5 U.S.C. Chapter 83. (10) 5 U.S.C. Section 301. (11) 5 U.S.C. 4503. (12) 5 U.S.C. Section 5101- 5115. (13) 5 U.S.C. section 7151-7154. (14) 5 U.S.C. Section 7901. (15) Pub. L. 92-261 (Equal Employment Act of 1972). (16) Pub. L. 93-579. (Federal Employees Compensation Act). (17) Occupational Safety and Health Act of 1970. (18) Executive Order 10561. (19) Executive Order 11222. (20) Executive Order 11478. (21) Executive Order 11491. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: A record in this system may be disclosed as a routine use to: (1) Employees of government agencies when required or authorized to be released by statute, regulations or Executive Order; (2) any third party, to the extent necessary, to collect relevant information from the third party, provided that the information is needed by the Bureau to render a decision in regard to a personal matter; (3) appropriate Federal, state, local or foreign agencies responsible for enforcing administrative, civil, or criminal laws; hiring or retention of an employee; issuance of a security clearance, license, contract, grant or other benefit; (4) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of or in preparation for civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) unions recognized as exclusive bargaining representatives in accordance with provisions contained in the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (6) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (8) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. [[Page 69753]] Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Active records stored in file folders in security filing cabinets. Inactive records stored in file folders at Federal Records Centers. Records also stored in electronic media. Retrievability: Records are retrievable by name, date of birth, social security number, employee identification number, or a combination of any of these four. Safeguards: Direct access restricted to personnel in Department of Treasury in the performance of their duty. Transmitted to routine users on a ``need to know'' basis or where ``a right to access'' is established, and to others upon verification of the substance and propriety of the request. Stored in lockable file cabinets in rooms locked during non-duty hours. Retention and disposal: Records are retained in accordance with General Records Schedules numbers 1 through 23 issued by the National Archives and Records Administration, and Bureau of Alcohol, Tobacco and Firearms Records Control Schedules numbers 101 and 201 and disposed of by shredding, burning or by degaussing. System manager(s) and address: Assistant Director (Management)/Chief Financial Officer, Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Notification procedure: The Director of the Bureau of Alcohol, Tobacco and Firearms has exempted this system of records from compliance with the provisions of 5 U.S.C. 552a (e)(4)(G). Record access procedures: The Director of the Bureau of Alcohol, Tobacco and Firearms has exempted this system of records from compliance with the provisions of 5 U.S.C. 552a (e)(4)(H). Contesting record procedures: See ``Record access procedures'' above. Record source categories: (1) Administrative Records. (2) Applicants for employment with the Bureau. (3) Acquaintances. (4) Business and professional associates. (5) Creditors. (6) Criminal records. (7) Educational Institutions attended. (8) Employee records. (9) Equal Employment Opportunity Commission. (10) Financial institutions. (11) Fiscal records. (12) Former employees. (13) Former employers. (14) Inspection records. (15) Internal investigation reports. (16) Internal Revenue Service. (17) Military records. (18) Outside employers. (19) Physicians. (20) Police reports. (21) Position classification specialists. (22) Psychiatrists. (23) References. (24) Supervisors. (25) Training officers. (26) Unions, accredited. (27) Office of Personnel Management. (28) Witnesses. Exemptions claimed for the system: Exempt under 5 U.S.C. 552a (k) and 31 CFR 1.36. TREASURY/ATF .008 System name: Regulatory Enforcement Record System--Treasury/ATF. System location: Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Components of this system of records are also geographically dispersed throughout ATF's district and field offices. A list of field offices is available by writing to the Chief, Disclosure Division, Room 8290, 650 Massachusetts Avenue, NW, Washington, DC 20226. Categories of individuals covered by the system: (1) Individuals who have been issued permits or licenses, have filed applications with ATF, or have registered with ATF as: (a) Brewers; (b) Claimants for refund, abatement, credit, allowance or drawback of excise or special occupational taxes; (c) Collectors of firearms or ammunition; (d) Importers of firearms or ammunition, and (e) Users of explosive materials. Categories of records in the system: Records containing investigative material compiled for law enforcement purposes which may consist of the following: (1) Abstracts of offers in compromise. (2) Administrative law judge decisions. (3) Assessment records: (a) notices of proposed assessments. (b) notices of shortages or losses. (c) notices to IRS to assess taxes. (d) recommendation for assessments. (4) Claim records: (a) claims. (b) letters of claim rejection. (c) sample reports. (d) supporting data. (e) vouchers and schedules of payment. (5) Comments on proposed rulemakings. (6) Complaints from third parties. (7) Correspondence concerning records in this system and related matters. (8) Financial statements. (9) Inspection and investigation reports. (10) Joint demands on principals and sureties for payment of excise tax liabilities. (11) Letters of reprimand. (12) Lists of permittees and licensees. (13) Lists of officers, directors and principal stockholders. (14) Mailing lists and addressograph plates. (15) Notices of delinquent reports. (16) Offers in compromise. (17) Operation records: (a) Operating reports. (b) Reports of required inventories. (c) Reports of thefts or losses of firearms--who maintains records. (d) Reports of thefts of explosive materials--who maintains records. (e) Transaction records. (f) Transaction reports. (18) Orders of revocation, suspension or annulment of permits or licenses. (19) District and Chief Counsel opinions and memoranda. (20) Reports of violations. (21) Permit status records. (22) Qualifying records: (a) Access authorizations. (b) Advertisement records. (c) Applications. (d) Bonds. (e) Business histories. (f) Criminal records. (g) Diagrams of premises. (h) Educational histories. (I) Employment histories. (j) Environmental records. (k) Financial data. (l) Formula approvals. (m) Label approvals. (n) Licenses. (o) Notices. (p) Permits. (q) Personal references. (r) Plant profiles. (s) Plant capacities. (t) Plats and plans. (u) Registrations. (v) Sample reports. (w) Signature authorities. (x) Special permissions and authorizations. (y) Statements of process. (23) Show cause orders. (24) Tax records: (a) Control cards relating to periodic payment and prepayment of taxes. (b) Excise and special tax returns. (c) Notices of tax discrepancy or adjustment. Authority for maintenance of the system: (1) 26 U.S.C. 5172. (2) 26 U.S.C. 5271 (b)(1). (3) 26 U.S.C. 5356. (4) 26 U.S.C. 5401. (5) 26 U.S.C. 5417. (6) 26 U.S.C. 5502 (b). (7) 26 U.S.C. 5511 (3). (8) 26 U.S.C. 5521 (a). (9) 26 U.S.C. 5179 (a). (10) 22 U.S.C. 204 (c). (11) 26 U.S.C. 5105. (12) 26 U.S.C. 5275. (13) 26 U.S.C. 5301 (b). (14) 26 U.S.C. 5132. (15) 26 U.S.C. 5042 (a)(2). (16) 26 U.S.C. 7011. (17) 26 U.S.C. 5712. (18) 18 U.S.C. 923 (a). (19) 18 U.S.C. 923 (b). (20) 18 U.S.C. 843 (a). (21) 22 U.S.C. 414. (22) 26 U.S.C. 4401 (a). (23) 26 U.S.C. 6001. (24) 26 U.S.C. 6011 (a). (25) 26 U.S.C. 5001. (26) 26 U.S.C. 5021-5023. (27) 26 U.S.C. 5041. (28) 26 U.S.C. 5051. (29) 26 U.S.C. 6201. (30) 26 U.S.C. 5008. (31) 26 U.S.C. 5044. (32) 26 U.S.C. 5056. (33) 26 U.S.C. 5705. (34) 26 U.S.C. 6423 (b). (35) 26 U.S.C. 5009 (a). (36) 26 U.S.C. 5006 (a). (37) 26 U.S.C. 5055. (38) 26 U.S.C. 5062 (c). (39) 26 U.S.C. 5106. (40) 26 U.S.C. [[Page 69754]] 5131 (c). (41) 26 U.S.C. 5064. (42) 26 U.S.C. 7122. (43) 27 U.S.C. 207. (44) 18 U.S.C. 843 (d). (45) 18 U.S.C. 923 (f). (46) 27 U.S.C. 204 (e). (47) 26 U.S.C. 5312 (a). (48) 26 U.S.C. 5042 (a)(3). (49) Reorganization Act of 1949, 5 U.S.C. Sections 901 et seq.; Revenue Act of 1951, section 616; Treasury Department Order 221 (37 FR 11696, dated June 19, 1972). (50) 5 U.S.C. 301. (51) 26 U.S.C. 5181. Purpose(s): The purpose of this system is to determine suitability, eligibility or qualifications of individuals who are engaged or propose to engage in activities regulated by ATF; achieve compliance with laws under ATF's jurisdiction; assure full collection of revenue due from legal industries; eliminate commercial bribery, consumer deception and other improper trade practices in the distilled spirits, beer and wine industries; interact with Federal, state and local governmental agencies in the resolution of problems relating to industrial development, revenue protection, public health, ecology, and other areas of joint jurisdictional concern. When a criminal investigation results a compilation of information contained in this system of records, the information shall be transferred to the Treasury ATF - Criminal Investigation Report System and shall become part of that system for all purposes of the Privacy Act of 1974. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: A record in this system may be disclosed as a routine use to: (1) Employees of other governmental agencies when required or authorized to be released by statute, regulations or Executive Order; (2) any third party to the extent necessary to collect or verify information pertinent to the Bureau's decision to grant, deny or revoke a license or permit; to initiate or complete an investigation of violations or alleged violations of laws and regulations administered by the Bureau; (3) appropriate Federal, state, local or foreign agencies for the purpose of enforcing administrative, civil or criminal laws; hiring or retention of an employee; issuance of a security clearance, license, contract, grant or other benefit; (4) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of or in preparation for civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) INTERPOL and similar national and international intelligence gathering organizations for the purpose of identifying international and national criminals involved in consumer fraud, revenue evasion or crimes; (6) foreign governments in accordance with formal or informal international agreements; (7) appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (8) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (10) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Active records stored in file folders in filing cabinets and in electronic media. Retrievability: Records are retrievable by name, permit or license number, by document locator number, or by employer Identification Number (EIN). Safeguards: Direct access restricted to personnel in the Department of Treasury in the performance of their duty. Transmitted to routine users on a ``need to know'' basis and others upon verification of the substance and propriety of the request. Stored in file cabinets in rooms locked during non-duty hours. Retention and disposal: Records are retained in accordance with General Records Schedules numbers 1 through 20 issued by the National Archives and Records Administration, and Bureau of Alcohol, Tobacco and Firearms Records Control Schedules numbers 101 and 201 and disposed of by shredding, burning or by degaussing. System manager(s) and address: Assistant Directors (Firearms Explosive & Arson, Alcohol and Tobacco Field Operations and Science & Technology), Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Notification procedure: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a (e)(4)(G). Record access procedures: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a (e)(4)(H). Contesting record procedures: See ``Record access procedures'' above. Record source categories: (1) Acquaintances. (2) Bureau Personnel. (3) Business and Professional Associates. (4) Creditors. (5) Criminal Records. (6) Financial Institutions. (7) Former Employers. (8) Internal Revenue Service. (9) Military Records. (10) Physicians. (11) Psychiatrists. (12) References. (13) Police Reports. (14) Witnesses. (15) Federal Law Enforcement Agencies. (16) State Law Enforcement Agencies. (17) Local Law Enforcement Agencies. (18) State Regulatory Agencies. (19) Federal Regulatory Agencies. (20) Local Regulatory Agencies. (21) Chief Counsel's Opinions. (22) Regional Counsel's Opinions. (23) Chief Counsel's Memoranda. (24) Regional Counsel's Memoranda. (25) Field Investigation Reports. (26) Third Parties. Exemptions claimed for the system: Exempt under 5 U.S.C. 552a (k)(2) and 31 CFR 1.36. TREASURY/ATF .009 System name: Technical and Scientific Services Record System--Treasury/ATF. System location: Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Components of this record system are geographically dispersed throughout Bureau of Alcohol, Tobacco and Firearms' field offices. A list of field offices is available by writing to the Chief, Disclosure Division, Room 8290, 650 Pennsylvania Avenue, NW, Washington, DC 20226. Categories of individuals covered by the system: (1) Applicants to register firearms under the National Firearms Act. (2) Applicants for Surplus Military Firearms under the Director of Civilian Marksmanship Program. (3) Importers of [[Page 69755]] implements of war as defined under the Mutual Security Act of 1954 and the Arms Export Control Act of 1976. (4) Licensed importers registered under the Mutual Security Act of 1954 and the Arms Export Control Act of 1976. (5) Manufacturers of National Firearms Act who are exempt from payment of Special (Occupational) tax provisions. (6) Non-Bureau chemists certified to make analysis of alcoholic beverages. (7) Persons involved in explosives tagging and detection program. (8) Registered owners of National Firearms Act firearms. (9) Special (Occupational) taxpayers as defined under Title II of the Gun Control Act of 1968. (10) Victims of explosives. (11) Individuals involved in Government funded research projects. Categories of records in the system: (1) Alterations of registered National Firearms Act firearms. (2) Applications for surplus military firearms. (3) Applications to register firearms and destructive devices under the National Firearms Act. (4) Applications to import articles on the United States Munitions list. (5) Blueprints. (6) Certifications of payment of Special (occupational) tax payments. (7) Changes of address for owner of firearms registered under the National Firearms Act. (8) Claims for erroneous Special (Occupational) taxes payments. (9) Descriptions of Inventions. (10) Delinquency notices regarding proof of importation of National Firearms Act Firearms. (11) Explosive reports. (12) Non-Bureau chemists' statements of qualification. (13) Patent information. (14) Registrations of firearms and destructive devices under the National Firearms Act. (15) Registration of war trophy firearms. (16) Requests and authorizations for temporary movement and/or temporary storage of National Firearms Act firearms. (17) Technical and scientific data. (18) Transaction records concerning National Firearms Act firearms. (19) Trade secrets. (20) United States Government contracts to manufacturers of National Firearms Act firearms. (21) Chief Counsel and Regional Counsel memoranda and opinions. Authority for maintenance of the system: (1) 18 U.S.C. Chapter 40; (2) 18 U.S.C. Chapter 44; (3) 18 U.S.C. section 3056; (4) 26 U.S.C. Sections 6001 (a), 5001, 5008, 5009 (a), 5006 (a), 5021 -5023, 5041, 5042 (a)(2), 5051, 5053, 5056, 5062(c), 5705, 6201, 6423(b), 5105, 5106, 5131(c), 5132, 5172, 5172 (b)(1), 5275, 5301(b), 5356, 5401, 5417, 5502 (b), 5511 (3), 5521 (a), 517 9(a), 5712, 7011; (5) 27 U.S.C. Sections 204 (c); (6) 26 U.S.C. Chapter 35; (7) Executive Order 10973, as amended by Executive Order 11432. Purpose(s): The purpose of this system is to provide technical and scientific support and expertise to Criminal and Regulatory Enforcement activities of the Bureau; to other Federal, state, local and foreign law enforcement agencies; and to industries involved in activities regulated by the Bureau. When a criminal investigation results in a compilation of information contained in this system, the information so compiled shall be transferred to the ATF Criminal Investigation Report System and shall become a part of that system for all purposes of the Privacy Act of 1974. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: A record in this system may be disclosed as a routine use to: (1) Employees of other governmental agencies when required or authorized to be released by statute, regulations or Executive Order; (2) any third party to the extent necessary to collect or verify information pertinent to the Bureau's decision to grant, deny or revoke a license or permit; to initiate or complete an investigation of violations or alleged violations of laws and regulations administered by the Bureau; (3) appropriate Federal, state, local or foreign agencies, for the purpose of enforcing administrative, civil, criminal laws; hiring or retention of an employee; issuance of a security clearance, license, contract, grant or other benefit; (4) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) INTERPOL and similar national and international intelligence gathering organizations for the purpose of identifying international and national criminals involved in consumer fraud, revenue evasion or crimes; (6) foreign governments in accordance with formal or informal international agreements; (7) appropriate Federal, state, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (8) insurance companies making determinations regarding claims in cases that the Bureau has conducted or is conducting in an arson investigation; (9) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (10) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Active records stored in file folders and in electronic media. Retrievability: Records are retrievable by name, by unique identifier, control number, serial number of National Firearms Act firearms. Safeguards: Stored in file cabinets locked during non-duty hours. Retention and disposal: Records are retained in accordance with General Records Schedules numbers 1 through 20 issued by the National Archives and Records Administration, and Bureau of Alcohol, Tobacco and Firearms Records Control Schedules numbers 101 and 201 and disposed of by shredding or burning. Records stored on tape discs or on-line mass storage are disposed of by degaussing. System manager(s) and address: Assistant Directors (Firearms Explosive & Arson, Alcohol and Tobacco Field Operations and Science & Technology), Bureau of Alcohol, Tobacco and Firearms, 650 Massachusetts Avenue, NW, Washington, DC 20226. Notification procedure: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a(e)(4)(G). Record access procedures: The Director of the Bureau of Alcohol, Tobacco and Firearms has determined this system of records to be exempt from compliance with the provisions of 5 U.S.C. 552a(e)(4)(H). Contesting record procedures: See ``Record access procedures'' above. [[Page 69756]] Record source categories: (1) Individuals. (2) Companies. (3) Corporations. (4) Firearms Licensees. (5) Explosive Licensees. (6) Explosive Permittees. (7) Bureau personnel. (8) Federal law enforcement agencies. (9) State law enforcement agencies. (10) Local law enforcement agencies. (11) Foreign law enforcement agencies. (12) Federal Regulatory agencies. (13) State Regulatory agencies. (14) Local Regulatory agencies. (15) Non-Bureau Chemists. Exemptions claimed for the system: Exempt under 5 U.S.C. 552a(k)(2) and 31 CFR 1.36. BILLING CODE: 4810-33-P Comptroller of the Currency TREASURY/COMPTROLLER .004 System name: Consumer Complaint and Inquiry Information System--Treasury/ Comptroller. System location: Office of the Comptroller of the Currency, Customer Assistance Group, 1301 McKinney Street, Suite 3710, Houston, Texas 77010. Categories of individuals covered by the system: Persons who file complaints against national banks and those who make inquiries about banks or banking issues, whether filed or made directly or through second parties--e.g., attorneys, Congressional representatives, or others. Categories of records in the system: Records maintained in the system include: The name and address of the correspondent; the name and charter number of the involved national bank(s); the dates of the incoming correspondence and its receipt, numeric codes identifying the nature of the complaint or inquiry, the source of the complaint or inquiry, and the type of resolution; identification of the involved OCC district or supervisory office and the OCC personnel assigned to review the correspondence; the resolution date; and, if appropriate, the amount of reimbursement. Supporting records include documents and correspondence submitted by complainants and individuals making inquiries. Authority for maintenance of the system: 12 U.S.C. 1, et.seq., 5 U.S.C. 301, 15 U.S.C. 41 et. seq. Purpose(s): The information in these and supporting records is maintained by OCC staff in its consumer affairs program for the investigation and resolution of consumer complaints and inquiries; and by OCC staff in the supervision of national banks. Routine uses of records maintained in the system, including Categories of users and the purposes of such uses: The information in these records may be disclosed by OCC staff to respond to Congressional inquiries and the referral of complaints or inquiries made on behalf of constituents and to provide statistical data to Congress and federal or state agencies. Redacted copies of the files may be used in response to Congressional inquiries on specific subjects. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records comprising this system are stored electronically. Supporting records or materials are maintained in file folders and cabinets. Retrievability: Correspondence records are retrieved from the Customer Assistance Group's office using either: (a) The name of the correspondent, the correspondent's representative, or the Congressman or Senator who has made inquiry on behalf of a constituent; or (b) the identification number assigned to the correspondence. Safeguards: Access to electronic records is limited to users in appropriate OCC units having appropriate identification codes and passwords. Supporting records or materials are maintained in locked file rooms. Retention and disposal: Electronic records are maintained indefinitely. Supporting records and materials are retained in accordance with the OCC's record management policies. System manager(s) and address: Ombudsman, Office of the Comptroller of the Currency, 1301 McKinney Street, Suite 3710, Houston, Texas 77010. Notification procedure: Individuals who wish to be notified if they are named in the system may write or call the Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202-874-4700. Persons requesting such information must provide their name, address, name of the involved bank, the date of their complaint or inquiry, and, if available, the complaint identification number. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: The initial source is the person filing a complaint against a national bank or making an inquiry about a bank or banking issue. Subsequent sources are from bank correspondence, bank files, or from reports based on on-site investigations. Exemptions claimed for the system: None. TREASURY/COMPTROLLER .012 System name: Freedom of Information Index and Log--Treasury/Comptroller. System location: Office of the Comptroller of the Currency (OCC), Disclosure Office, 250 E Street, SW, Washington, DC 20219. Categories of individuals covered by the system: Persons making requests under the Freedom of Information Act (FOIA). Categories of records in the system: Names of individuals making written requests for records under the FOIA, the mailing addresses of such individuals, and the dates of such requests and their receipt by the OCC. Supporting records include the written correspondence received from the requesters and the responses made to such requests by the OCC. Comparable records are maintained in this system with respect to any appeals made from initial denials of access. Authority for maintenance of the system: 12 U.S.C. 1, 5 U.S.C. 301, and 5 U.S.C. 552. Purpose(s): Records are maintained to facilitate fulfillment of the responsibilities of the OCC under the FOIA. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records may be made available to other federal agencies as well as third parties. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records comprising this system are stored electronically. Supporting [[Page 69757]] records or materials are maintained in unlocked file cabinets. Retrievability: Records may be retrieved by the name of a requester or the FOIA case number assigned to a request. Safeguards: Access to electronic records is restricted through use of passwords assigned to personnel of the OCC's Disclosure Office. Retention and disposal: Electronic records are maintained indefinitely. Supporting records and materials are retained in accordance with the OCC's records management policies. System manager(s) and address: Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202- 874-4700. Notification procedure: Individuals wishing to be notified if they are named in this system should contact the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202-874-4700. Record access procedure: See Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Persons making written requests under the FOIA for access to OCC records. Exemptions Claimed for this System: None. TREASURY/COMPTROLLER .013 System name: Enforcement and Compliance Information System--Treasury/ Comptroller. System location: Office of the Comptroller of the Currency (OCC), Enforcement and Compliance Division, 250 E Street, SW, Washington, DC 20219. Computerized records of Suspicious Activity Reports (SAR), administrative actions, with status updates, are managed by FinCEN, Department of the Treasury, pursuant to a contractual agreement, and are stored at the IRS Computing Center in Detroit, Michigan. Authorized personnel at the Federal financial regulatory agencies have on-line access to the computerized database managed by FinCEN through individual work stations that are linked to the database central computer. Categories of individuals covered by the system: Directors, officers, employees, shareholders, agents, and persons participating in the conduct of the affairs of entities regulated by the OCC who have been involved in suspected criminal activity or suspicious financial transactions and referred to law enforcement officials; and/or who have been involved in irregularities, violations of law, unsafe or unsound practices and/or breaches of fiduciary duty and have been the subject of an administrative action taken by the OCC. Categories of records in the system: SAR filed by national banks and/or by national bank examiners or attorneys for the OCC. The SAR contains information identifying the financial institution involved, the suspected person, the type of suspicious activity involved, the amount of loss known, and any witnesses. Also, administrative actions taken by the OCC against directors, officers, employees, shareholders, agents, and persons participating in the conduct of the affairs of entities regulated by the OCC. Authority for maintenance of the system: 12 U.S.C. 481, 1817(j), 1818, and 1820; 15 U.S.C. 78c(a)(34), 78l(I), 78u, 78o-4. Purpose(s): The overall system serves as a central OCC repository for investigatory or enforcement information related to the responsibility of the OCC to examine and supervise entities regulated by the OCC. The system maintained by FinCEN serves as the database for the cooperative storage, retrieval, analysis, and use of information relating to Suspicious Activity Reports made to or by the Federal financial regulatory agencies and FinCEN to various law enforcement agencies for possible criminal, civil, or administrative proceedings based on known or suspected violations affecting or involving persons, financial institutions, or other entities under the supervision or jurisdiction of such Federal financial regulatory agencies. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Information in these records may be used to: (1) Provide the Department of Justice with periodic reports that indicate the number, amount, individual identity, and other details concerning outstanding potential criminal violations of the law that have been referred to the Department; (2) Provide the Federal financial regulatory agencies and FinCEN with information relevant to their operations; (3) Disclose information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (4) Provide information or records to any appropriate domestic or foreign governmental agency or self-regulatory organization charged with the responsibility of administering law or investigating or prosecuting violations of law or charged with enforcing or implementing a statute, rule, regulation, order, policy, or license; (5) Disclose, when considered appropriate, information to a bar association, or other trade or professional organization performing similar functions, for possible disciplinary action; (6) Disclose information, when appropriate, to international and foreign governmental authorities in accordance with law and formal or informal international agreements; (7) Disclose the existence, but not necessarily the content, of information or records in cases where the OCC is a party or has a direct interest and where the OCC, in its sole discretion, has concluded that such disclosure is necessary; and (8) Disclose information to any person with whom the OCC contracts to reproduce, by typing, photocopying or other means, any record within this system for use by the OCC and its staff in connection with their official duties or to any person who is utilized by the OCC to perform clerical or stenographic functions relating to the official business of the OCC. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained on magnetic media and in paper and card files. Retrievability: Computer output, file folders, and card files are retrievable by indexes of data fields, including name of financial institution and individuals' names. Safeguards: Paper and card files are stored in lockable metal file cabinets. Computer disks maintained at the OCC are accessed only by authorized personnel. The database maintained by FinCEN complies with applicable security requirements of the Department of the [[Page 69758]] Treasury. On-line access to the information in the database is limited to authorized individuals who have been specified by each Federal financial regulatory agency and FinCEN, and each such individual has been issued a non-transferable identifier or password. Retention and disposal: Records are maintained indefinitely. System manager(s) and address: Director, Enforcement and Compliance Division, OCC, 250 E Street, SW, Washington, DC 20219. Notification procedure: Certain records in this system are exempt from notification and record-access requirements and requirements that an individual be permitted to contest its contents under 5 U.S.C. 552a(j)(2) and (k)(2) as relating to investigatory material compiled for law enforcement purposes. Requests relating to records not subject to exemption should be sent to the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202-874-4700. Requesters must attest to their identity and provide data supporting this identification. Record access procedure: See ``Notification procedures'' above. Contesting record procedures: See ``Notification procedures'' above. Record source categories: Suspicious activity reports and related historical information and updating forms and administrative actions taken against individuals compiled by the OCC and the other Federal financial regulatory agencies for law enforcement purposes. The OCC will also include information from its Enforcement and Compliance Information System. Exemptions claimed for the system: Components of this system have been designated as exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). TREASURY/COMPTROLLER .014 System name: Personnel Security/Investigation Files/Employee/Applicant Reference File--Treasury/Comptroller. System location: Office of the Comptroller of the Currency (OCC), Administrative Services Division, 250 E Street, SW, Washington, DC 20219. Components of this system are geographically dispersed throughout the following six (6) district offices. (1) Northeastern District: New York District Office, 1114 Avenue of the Americas, Suite 3900, New York, NY 10036. (2) Southeastern District: Atlanta District Office, Marquis One Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303. (3) Central District: Chicago District Office, One Financial Place, Suite 2700, 44 South La Salle Street, Chicago, IL 60605. (4) Midwestern District: Kansas City District Office, 2345 Grand Boulevard, Suite 700, Kansas City, MO 64108-2683. (5) Southwestern District: Dallas District Office, 1600 Lincoln Plaza, 500 North Akard, Dallas, TX 75201-3394. (6) Western District: San Francisco District Office, 50 Fremont Street, Suite 3900, San Francisco, CA 94105. Categories of individuals covered by the system: Applicants for employment with and employees of the Comptroller of the Currency. Categories of records in the system: Compilation of material for a determination regarding employability and/or Security Clearance. Authority for maintenance of the system: 12 U.S.C. 1; 5 U.S.C. 301; and EO 10450 and 12356. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosures are not made outside the Department. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Locked steel file cabinets located in a room secured with a key lock. Retrievability: Filed in alphabetical order. Safeguards: Locked Steel file cabinets located in a room secured with a key lock. Only the security officer within the Human Resources area has access. Retention and disposal: Materials are retained for three months after employee leaves and the records are disposed by shredding. System manager(s) and address: Director, Administrative Services Division, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Notification procedure: Individuals wishing to be notified if they are named in this system should contact the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202-874-4700. Individuals wishing to be notified if they are named in the system must provide (1) the category and type of records sought; and (2) attestation to their identity and at least two items of secondary identification. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: The information contained in these records is provided by subject of the record: employers, co-workers, friends, neighbors and associates, and finances. Exemptions claimed for the system: Portions of this system have been designated as exempt from certain provisions of the Privacy Act pursuant to 5 U.S.C. 552a (k)(5). TREASURY/COMPTROLLER .015 System name: Chain Banking Organizations System--Treasury/Comptroller. System location: Office of the Comptroller of the Currency (OCC), 250 E Street, SW, Washington, DC 20219, and the OCC's district offices, as follows: (1) Northeastern District: New York District Office, 1114 Avenue of the Americas, Suite 3900, New York, NY 10036. (2) Southeastern District: Atlanta District Office, Marquis One Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303. (3) Central District: Chicago District Office, One Financial Place, Suite 2700, 44 South La Salle Street, Chicago, IL 60605. (4) Midwestern District: Kansas City District Office, 2345 Grand Boulevard, Suite 700, Kansas City, MO 64108-2683. (5) Southwestern District: Dallas District Office, 1600 Lincoln Plaza, 500 North Akard, Dallas, TX 75201-3394. (6) Western District: San Francisco District Office, 50 Fremont Street, Suite 3900, San Francisco, CA 94105. [[Page 69759]] Categories of individuals covered by the system: Individuals who directly, or indirectly, or in concert with others, own and/or control a chain banking organization. Categories of records in the system: Records consist of two types of data: (1) Name of an individual (or group of individuals acting in concert) that owns or controls a chain banking organization; and (2) information concerning each bank in the chain, such as: name; location; charter number; charter type; date of last examination; percentage of outstanding stock owned by controlling individual or group; and, if applicable, name of intermediate holding entity and percentage of it held by controlling individual or group. Authority for maintenance of the system: 12 U.S.C. 1, 12 U.S.C. 481, 12 U.S.C. 1817(j). Purpose(s): These records are maintained and used within the OCC to carry out the agency's supervisory responsibilities with respect to national and district banks. Routine Uses of Records Maintained in the System, Including Categories of Users and the Purpose of Such Uses: The records may be used to: (1) Disclose information about specific chain banking organizations to other financial institution supervisory authorities for: (a) Coordination of examining resources when the chain banking organization is composed of banks or financial institutions subject to multiple supervisory jurisdiction; (b) coordination of evaluations and analysis of the condition of the consolidated chain group; (c) coordination of supervisory, corrective, or enforcement actions; (2) disclose information to the extent provided by law or regulation and as necessary to report any apparent violations of law to appropriate law enforcement agencies; (3) disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (4) disclose information to a Federal, State, or local agency, maintaining civil, criminal, or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (5) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course or civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records comprising this system are stored electronically or in hard copy printouts stored in file cabinets. Retrievability: Records may be retrieved by district location, state, alphabetically by surname of the individual(s) and/or entity controlling the chain banking organization. Safeguards: Access to electronic records is restricted to personnel of the OCC's Core Policy Development unit and the OCC's district offices. Access to hard copy printouts is restricted to OCC personnel who have a need for such records in the performance of their duties. Retention and disposal: Electronic records are maintained indefinitely. Hard copy printouts are maintained in accordance with the OCC's record management policies. System Manager(s) and Address: Director, Core Policy Development, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Notification procedure: Individuals who wish to be notified if they are named in the system should contact the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202-874-4700. Individuals must provide the name and location of the bank(s) which they control individually or in concert with others. Requesters may also be required to attest to their identity and/or submit data substantiating such identity. Record access procedure: See ``Notification procedure'' above. Contesting record procedure: See ``Notification procedure'' above. Record source categories: Information that identifies chain banking groups primarily is gathered from: (1) Examination reports and related materials; (2) regulatory filings; and (3) Change in Bank Control notices filed pursuant to 12 U.S.C. 1817(j). Exemptions claimed for the system: None. TREASURY/COMPTROLLER .016 System name: Litigation Information System (LIS)--Treasury/Comptroller. System location: Office of the Comptroller of the Currency (OCC), Litigation Division, 250 E Street, SW, Washington, DC 20219. Categories of individuals covered by the system: (A) Individuals who file administrative or judicial claims against the OCC and/or officials or employees of the OCC in their capacity as such; (B) individuals against whom the OCC files administrative or judicial claims; (C) individuals named as party-plaintiffs or defendants in administrative or judicial claims in which the OCC participates as a nonparty; (D) all other individuals, including actual or potential witnesses, involved in litigation brought by or against the OCC or in which the OCC participates as a nonparty; and (E) persons submitting requests for testimony and/or production of documents pursuant to 12 CFR part 4, subpart C. Categories of records in the system: All records generated in connection with the claim or litigation, including evidentiary material, transcripts of testimony, documents prepared for administrative or judicial proceedings, correspondence, and staff memoranda and records relating to requests for information pursuant to 12 CFR part 4, subpart C. Authority for maintenance of the system: 12 U.S.C. 1 and 481; 15 U.S.C. 78c(a)(34), 78(I), 78o-4. Purpose(s): The information maintained in this system is utilized within the OCC to assist in the representation of the agency's interests in administrative and judicial claims by or against the OCC. [[Page 69760]] Routine uses of records maintained in the system, including Categories of users and the purposes of such uses: These records may be used to: (1) provide the Department of Justice with pleadings, memoranda, correspondence, litigation reports, and other documents that will assist it in the preparation of litigation involving the OCC; (2) disclose information to the news media in accordance with guidelines contained in 28 CFR 50.2, which covers the release of information relating to civil and criminal proceedings; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosure to opposing counsel or potential or actual witnesses in the course of discovery, in litigation, or in settlement negotiations, or in response to a subpoena, where relevant or potentially relevant to the proceeding; (4) provide information or records to any other appropriate domestic or foreign governmental agency or self-regulatory organization charged with responsibility of administering law or investigating or prosecuting violations of law or charged with enforcing or implementing statutes, rules, regulations or orders pursuant thereto; (5) disclose information to bank and consumer groups; and (6) disclose information to any person with whom the OCC contracts to reproduce by typing, photocopy, or other means, any record within the system of records for use by the OCC and its staff in connection with their official duties or to any person who is utilized by the OCC to perform clerical or stenographic functions relating to the official business of the OCC. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records comprising this system are maintained in file folders kept in lockable file cabinets. Retrievability: Access to the records is by name of the individual litigant(s), witness(es), or requester(s). Safeguards: Records are accessible only to authorized personnel. Retention and disposal: Records are retained in accordance with the OCC's records management policies. System manager(s) and address: Director, Litigation Division, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Notification procedure: Individuals wishing to be notified if they are named in this system should contact the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202-874-4700. Individuals wishing to be notified if they are named in the system must provide: (1) The name of the action in which a claim has been asserted; (2) the date in which the action was initiated or completed; and (3) attestation to their identity and at least two items of secondary identification. Record access procedure: See ``Notification procedure'' above. Contesting Record Procedures: See ``Notification procedure'' above. Record source categories: Individuals who file claims against or otherwise are involved in legal proceedings to which the OCC or an official or employee in such capacity is a party or in which the OCC otherwise participates; communications and documents generated or received by the OCC or its officials or employees in the course of legal proceedings; persons submitting requests for testimony and/or production of documents. Exemptions claimed for the system: None. TREASURY/COMPTROLLER .221 System name: Registration Records for Municipal and United States Government Securities Dealers--Treasury/Comptroller. System location: Office of the Comptroller of the Currency (OCC), Treasury and Market Risk Division, 250 E Street SW, Washington, DC 20219. Categories of individuals covered by the system: Persons who are or seek to be associated with a municipal securities dealer or a government securities broker/dealer which is a national or District of Columbia bank, or a department or division of any such bank, in the capacity of municipal securities principals, municipal securities representatives, or government security associated persons. Categories of records in the system: These records contain identifying information, detailed educational and occupational histories, certain professional qualifications, examination information, disciplinary histories, and information concerning the termination of employment of individuals covered by the system. Identifying information includes name, address history, date and place of birth, and may include Social Security number. Authority for maintenance of the system: 12 U.S.C. 1 et seq and section 15B(c), 17 and 23 of the Securities Exchange Act of 1934 (15 U.S.C. 78o-4(c)(5), 78o-5(a)(1)(B)(ii), 78o- 5(b)(2)(C)(ii), 78q(c) and 78w). Purpose(s): These records are maintained and used within the OCC to carry out the agency's supervisory responsibilities with respect to national and district banks, the securities activities of such institutions, and the professional qualifications of bank officials engaged in these activities. Routine uses of records maintained in the system, including categories of users and the purposes of such systems: The information contained in these records may be subject to the following uses: (1) Referral to the appropriate governmental authority, whether Federal, State, local, or foreign, or to the appropriate self- regulatory organization, of such information as may indicate a violation or potential violation of law, regulation, or rule; (2) referral to the appropriate court, magistrate, or administrative law judge of such information as may be relevant to proceedings before any such court or judicial officer; (3) disclosure of such information as may aid in the resolution of any action or proceeding: (a) In which the Federal securities or banking laws are at issue; (b) in which the propriety of any disclosure of information contained in the system is at issue; or (c) to which the OCC or a past or present member of its staff is a party or otherwise involved in an official capacity; (4) disclosure to a Federal, State, local, or foreign governmental authority, or to a selfregulatory organization, of such information as may be necessary to obtain from such authority or organization additional information concerning the qualifications of an individual covered by the system; (5) disclosure of such information as may be necessary to respond to a request from a Federal, State, local, or foreign governmental authority, or from a self-regulatory [[Page 69761]] organization, for information needed in connection with the issuance of a license, granting of a benefit, or similar action by such authority or organization affecting an individual covered by the system; and (6) disclosure of such information as may be necessary to respond to any Congressional inquiry undertaken at the request of an individual covered by the system. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records comprising this system are stored electronically. Supporting records or materials are maintained in file folders. Retrievability: Records are indexed by name of individual and by a numerical identifier assigned by the OCC. Safeguards: Computerized data base is accessible to only authorized personnel. File folders are stored in lockable metal cabinets. Retention and disposal: Electronic records are maintained indefinitely. Supporting records and materials are retained in accordance with the OCC's records management policies. System manager(s) and address: Director, Treasury and Market Risk Division, Office of the Comptroller of the Currency, 250 E Street SW, Washington, DC 20219. Notification procedure: Individuals wishing to be notified if they are named in this system should contact the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Telephone 202-874-4700. Individuals may be required to attest to their identity and/or submit data substantiating such identity. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Those individuals and municipal and U.S. Government securities dealers described in the section entitled ``Categories of individuals covered by the system'' provide the bulk of information in the system. Additional input is provided by Federal, State, local, and foreign governmental authorities, and by self-regulatory organizations, which regulate the securities industry. Exemptions claimed for the system: None. TREASURY/COMPTROLLER .300 System name: Administrative Personnel System--Treasury/Comptroller. System location: Office of the Comptroller of the Currency (OCC), Administrative Services Division, 250 E Street, SW, Washington, DC 20219. Components of this system are geographically dispersed throughout the following six district offices: (1) Northeastern District: New York District Office, 1114 Avenue of the Americas, Suite 3900, New York, NY 10036. (2) Southeastern District: Atlanta District Office, Marquis One Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303. (3) Central District: Chicago District Office, One Financial Place, Suite 2700, 44 South La Salle Street, Chicago, IL 60605. (4) Midwestern District: Kansas City District Office, 2345 Grand Boulevard, Suite 700, Kansas City, MO 64108-2683. (5) Southwestern District: Dallas District Office, 1600 Lincoln Plaza, 500 North Akard, Dallas, TX 75201-3394. (6) Western District: San Francisco District Office, 50 Fremont Street, Suite 3900, San Francisco, CA 94105. Categories of records in the system: Employment related administrative records. This system contains internal control type information about employees and contractual users of agency facilities and systems. The type of records found within this system are: List of individuals who are issued building passes, credit or identification cards, parking permits, accountable property and travel documents; lists of individuals who perform specialized duties (building wardens, relocation teams, safety officers, and civil defense officers); reports about individuals who are involved in accidents while employed, and authorization codes for use of internal computer systems. Authority for maintenance of the system: General authority: 12 U.S.C. 1, 481, 482 and 5 U.S.C. 301. Specific authority is derived from a number of laws, regulations and Executive Orders. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: A record in this system may be disclosed as a routine use to: (1) The Office of Personnel Management (OPM) for the purpose of complying with regulations issued by the OPM; (2) the General Services Administration (GSA) for the purpose of complying with regulations issued by the GSA; (3) the Department of Labor for the purpose of investigating claims for work related injuries. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: File folders, magnetic tape, lists and forms. Retrievability: Records are retrieved primarily by name (filed alphabetically by category of records); secondary identifiers are used to assure accuracy (date of birth, social security number or employee identification number). Safeguards: Records are stored in lockable cabinets or secure rooms; access is limited to officials who have a need for the information; employees are trained to make only authorized disclosures. Retention and disposal: Personnel-type records are retained for thirty (30) days after termination. All other records are retained and destroyed in accordance with published disposition and retention schedules. System manager(s) and address: Director, Administrative Services Division, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Notification procedure: Individuals wishing to be notified if they are named in this system should contact the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219, Telephone 202-874-4700. Individuals wishing to be notified if they are named in the system must provide: (1) The category and type of record sought; (2) the location of the OCC office where last employed; and (3) attestation to their identity and at least two items of secondary identification. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. [[Page 69762]] Record source categories: The information in these records was provided by or verified by the subject of the record, employers and co-workers. Exemptions claimed for the system: None. TREASURY/COMPTROLLER .310 System name: Financial System--Treasury/Comptroller. System location: Office of the Comptroller of the Currency (OCC), Financial Services, 250 E Street, SW, Washington, DC 20219. Components of this system are geographically dispersed throughout the following six district offices: (1) Northeastern District: New York District Office, 1114 Avenue of the Americas, Suite 3900, New York, NY 10036. (2) Southeastern District: Atlanta District Office, Marquis One Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303. (3) Central District: Chicago District Office, One Financial Place, Suite 2700, 44 South La Salle Street, Chicago, IL 60605. (4) Midwestern District: Kansas City District Office, 2345 Grand Boulevard, Suite 700, Kansas City, MO 64108-2683. (5) Southwestern District: Dallas District Office, 1600 Lincoln Plaza, 500 North Akard, Dallas, TX 75201-3394. (6) Western District: San Francisco District Office, 50 Fremont Street, Suite 3900, San Francisco, CA 94105. Categories of individuals covered by the system: Present and past employees of the Office of the Comptroller of the Currency. Categories of records in the system: This system contains payroll and disbursement type records including: Travel records, debt information, and information about employees. The types of records found within this system are: Award, allowance, salary, fund advancement justification and disbursement records; personnel information; leave information; payroll deductions for taxes, life and health insurance, financial institutions, retirement funds including the Federal Employees Retirement System and the Civil Service Retirement System, Thrift Savings Plan, and charitable groups. Authority for maintenance of the system: General authority: 12 U.S.C. 1, 481, 482; 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) furnish the Internal Revenue Service and other jurisdictions which are authorized to tax the employee's compensation, with wage and tax information in accordance with a withholding agreement with the Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520; (2) furnish the Office of Personnel Management (OPM) with data to update the Central Personnel Data File and other statistical reports as required for the purpose of complying with regulations issued by OPM; (3) furnish another Federal agency information to effect interagency salary offset; to furnish another Federal agency information to effect interagency administrative offset, except that addresses obtained from the Internal Revenue Service shall not be disclosed to other governmental agencies; and to furnish a debt collection agency information for debt collection services. Current mailing addresses acquired from the Internal Revenue Service are routinely released to debt collection agencies for collection services; (4) the General Services Administration (GSA) for the purpose of complying with regulations issued by GSA; (5) the General Accounting Office for the purpose of conducting audits; (6) entities designated to receive payroll deductions; (7) Department of Labor to determine eligibility for unemployment benefits; (8) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing Counsel or witnesses in the course of civil discovery, litigation or settlement negotiations in response to a subpoena, or in connection with criminal law proceedings. Disclosure to consumer reporting agencies: Disclosures pursuant to 5 U.S.C. 552(b)(12) and section 3 of the Debt Collection Act of 1982; Debt information concerning a government claim against an individual is also furnished in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365), to consumer reporting agencies to encourage repayment of an overdue debt. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Maintained in file folders, magnetic media including computer discs and tapes, microfiche, and hard copy printout. Disbursement records are stored at the Federal Records Center. Retrievability: Records are retrieved primarily by name (filed alphabetically), or an assigned identification number (Social Security Number or an assigned identification number). Secondary identifiers are used to assure accuracy of data assessed, including date of birth, Social Security number, or employee identification number. Safeguards: File folders are stored in lockable cabinets or secure rooms; access is limited to officials who have a need for the information; employees are trained to make only authorized disclosures. Computer records are accessed only by authorized personnel. RETENTION AND DISPOSAL: Payroll and disbursement records are retained by the Office in accordance with the Comptroller of the Currency's Comprehensive Records Disposition Schedule. SYSTEM MANAGER(S) AND ADDRESS: Chief Financial Officer, Financial Services, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system should contact the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219, Telephone 202-874-4700. Individuals wishing to be notified if they are named in the system must provide: (1) The category and type of record sought; (2) the location of the OCC office where last employed; and (3) attestation to their identity and at least two items of secondary identification. RECORD ACCESS PROCEDURE: See ``Notification procedure'' above. CONTESTING RECORD PROCEDURES: See ``Notification procedure'' above. RECORD SOURCE CATEGORIES: The information contained in these records is provided by or verified by the subject of the record and OCC employees. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [[Page 69763]] TREASURY/COMPTROLLER .320 SYSTEM NAME: General Personnel System--Treasury/Comptroller. SYSTEM LOCATION: Office of the Comptroller of the Currency (OCC), Human Resources, 250 E Street, SW, Washington, DC 20219. Components of this system are geographically dispersed throughout the following six district offices: (1) Northeastern District: New York District Office, 1114 Avenue of the Americas, Suite 3900, New York, NY 10036. (2) Southeastern District: Atlanta District Office, Marquis One Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303. (3) Central District: Chicago District Office, One Financial Place, Suite 2700, 44 South La Salle Street, Chicago, IL 60605. (4) Midwestern District: Kansas City District Office, 2345 Grand Boulevard, Suite 700, Kansas City, MO 64108-2683. (5) Southwestern District: Dallas District Office, 1600 Lincoln Plaza, 500 North Akard, Dallas, TX 75201-3394. (6) Western District: San Francisco District Office, 50 Fremont Street, Suite 3900, San Francisco, CA 94105. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Present and past employees and applicants for employment. CATEGORIES OF RECORDS IN THE SYSTEM: Employment related biographical and performance material. This category of records is typically identified as personnel type records and contains data about employees and applicants. The records found within this category include: Performance evaluations; educational, employment, medical and military histories; employee benefit applications, forms and claims; travel and relocation claims; locator and emergency contact information; dependent and beneficiary information; physical and qualification descriptions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: General authority--12 U.S.C. 1, 481, 482, and 5 U.S.C. 301. Specific authority is derived from a number of laws, regulations and Executive Orders. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: A record in this system may be disclosed as a routine use to: (1) The Office of Personnel Management (OPM) for the purpose of complying with regulations issued by the OPM; (2) the Veterans Administration (VA) for the purposes of determining veterans preference and pension benefits; (3) the Equal Employment Opportunity Commission for the purpose of providing minority information and case reports; (4) respond to requests from labor organizations for names of employees and identifying information; (5) the Department of Labor for the purpose of reporting health and safety matters; (6) the General Services Administration (GSA) for the purpose of complying with regulations issued by GSA; (7) the Merit Systems Protection Board for the purpose of providing necessary information relating to employee appeals; (8) the Department of Labor to provide information relative to Unemployment Compensation and OWCP claims. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders, magnetic media, microfiche, printouts, lists and forms. RETRIEVABILITY: Records are retrieved primarily by name (filed alphabetically by category of records). Secondary identifiers are used to assure accuracy (date of birth, Social Security number or employee identification number). SAFEGUAREDS: Records are stored in lockable cabinets, electronic data bases requiring security access codes or secure rooms; access is limited to officials who have a need for the information; employees are trained to make only authorized disclosures. Records maintained with vendors are under contractual obligation to maintain confidentiality. RETENTION AND DISPOSAL: Most personnel-type records are retained for thirty (30) days after termination, at which time they are transferred to the Federal Records Center or destroyed. Some records are retained for varying periods of time in accordance with Federal Personnel Manual Regulations. SYSTEM MANAGER(S) AND ADDRESS: Director, Human Resources, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system should contact the OCC's Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219, Telephone 202-874-4700. Individuals wishing to be notified if they are named in the system must provide: (1) The category and type of record sought; (2) the location of the OCC office where last employed; and (3) attestation to their identity and at least two items of secondary identification. RECORD ACCESS PROCEDURE: See ``Notification procedure'' above. CONTESTING RECORD PROCEDURES: See ``Notification procedure'' above. RECORD SOURCE CATEGORIES: The information contained in these records was provided or verified by the subject of the record, employers, co-workers, friends, neighbors and associates listed as references, financial and educational institutions. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/COMPTROLLER .500 SYSTEM NAME: Chief Counsel's Management Information System--Treasury/ Comptroller. SYSTEM LOCATION: Office of the Comptroller of the Currency (OCC), Chief Counsel, 250 E Street, SW, Washington, DC 20219. Supporting records and materials are maintained by components of the OCC's Law Department, including the legal staffs located in the following six district offices. (1) Northeastern District: New York District Office, 1114 Avenue of the Americas, Suite 3900, New York, NY 10036. (2) Southeastern District: Atlanta District Office, Marquis One Tower, Suite 600, 245 Peachtree Center Ave., NE, Atlanta, GA 30303. (3) Central District: Chicago District Office, One Financial Place, Suite 2700, 44 South La Salle Street, Chicago, IL 60605. (4) Midwestern District: Kansas City District Office, 2345 Grand Boulevard, Suite 700, Kansas City, MO 64108-2683. (5) Southwestern District: Dallas District Office, 1600 Lincoln Plaza, 500 North Akard, Dallas, TX 75201-3394. (6) Western District: San Francisco District Office, 50 Fremont Street, Suite 3900, San Francisco, CA 94105. Categories of individuals covered by the system: Persons who: (1) Have requested information or action from OCC's Law Department, (2) have initiated administrative or judicial actions against the OCC and/or officials or [[Page 69764]] employees of the OCC in their capacity as such; (3) persons against whom the OCC has filed, or may file, administrative or judicial actions; and (4) persons referenced in documents received by the Law Department in the course of the OCC's bank supervisory functions. Categories of records in the system: Records maintained electronically in this system relate to work assignments received by the OCC's Law Department and may include, as appropriate, the name and organization of the individual requesting information or action, the name and organization of the individual who is the subject of such a request, the staff attorney assigned to a request, and a description of the assignment and its nature. Supporting records include the written correspondence received from the requesters and related materials. Authority for maintenance of the system: 12 U.S.C. 1, 12 U.S.C. 481, 5 U.S.C. 301. Purpose(s): The records maintained in this system relate to work assignments made to members of the OCC's legal staff. These matters relate to the OCC's status as an agency responsible for the chartering and supervision of national banks and the interpretation and enforcement of those laws, regulations, and rules applicable to these institutions and their directors, officers, and employees. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: The information contained in these records may also be subject to the following uses: (1) The disclosure of pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) the disclosure of information to a Federal, State, or local agency, maintaining, civil, criminal, or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) the disclosure of information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; and (4) the provision of information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records comprising this system are stored electronically. Supporting records or materials are maintained in file folders and cabinets. Retrievability: Records are indexed on a variety of data elements, including a correspondent's name and organization, the assigned attorney, the nature of an assignment, the dates of the correspondence and its receipt by the OCC, and the date of the assignment's completion. Safeguards: The electronic data base is accessible to only authorized personnel having assigned identification codes and passwords. With respect to supporting records and materials, employees are trained to make disclosures of such information to only those individuals who have a need for the information. Retention and disposal: Electronic records are maintained indefinitely. Supporting records and materials are retained in accordance with the OCC's records management policies. System manager(s) and address: Chief Counsel, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219. Notification procedure: The system contains records which are exempt under 5 U.S.C. 552a(j)(2) or 552a(k)(2). Requests relating to records not subject to these exemptions should be sent to the Disclosure Officer, Communications, Office of the Comptroller of the Currency, 250 E Street, SW, Washington, DC 20219, telephone 202-874-4700. Individuals wishing to be notified if they are named in the system may be required to attest to their identity and/or submit data substantiating such identity. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Materials received by the Law Department from various sources, including, inter alia, correspondence or requests received from members of the public, national banks and their affiliated organizations or directors, officers, employees or agents, other Federal agencies, state and local agencies, and OCC personnel. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a(c)(3)(4), (d)(1)(2)(3)(4), (e)(1)(2)(3)(4), (G), (H), and (I), (e)(5) and (8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). BILLING CODE: 4820-02-P U.S. Customs Service TREASURY/CS-001 System name: Acceptable Level of Competence, Negative Determination--Treasury/ Customs. System location: Located in Customs Headquarters Offices and in each Customs Management Center, Port, SAC, and appropriate post of duty. Categories of individuals covered by the system: Any employee of U.S. Customs Service, who receives a negative determination regarding acceptable level of competence. Categories of records in the system: Employee's name, social security number, position description, grade, and correspondence containing specific reasons for negative determination. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or [[Page 69765]] other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained in file folders and stored in locked file cabinets. Retrievability: The records are filed by the individual's name. Safeguards: Stored in locked cabinets. Retention and disposal: Records are retained until the employee leaves the Customs Service. System manager(s) and address: Director, Labor and Employee Relations Division, Office of Human Resources, Customs Headquarters, or Labor and Employee Relations Office, Customs Management Center Headquarters, or appropriate managerial official in employee's, SAC, port or post of duty offices. Notification procedure: Correspondence with systems manager. Record access procedures: Correspondence with systems manager. Contesting record procedures: Correspondence with systems manager. Record source categories: Information is furnished by the employee, employee's supervisor and the Merit Systems Protection Board. Exemptions claimed for the system: None. TREASURY/CS .002 System name: Accident Reports--Treasury/Customs. System location: Field Mission Support, U. S. Customs Service, 555 Battery Street, Rm. 326, San Francisco, CA 94111. Categories of individuals covered by the system: Any employee who has had an accident on Government property or in an official vehicle since 1973. Categories of records in the system: Standard Government forms dealing with accidents and personal injuries. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Executive Order 11807 and section 19 of Occupational Health & Safety Act of 1970; 5 U.S.C. 8101-8150, 8191-8193. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to employee's beneficiary in event of death following the accident or injury or to employee's agent in case of disability; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case folder is maintained in an unlocked drawer in chronological order by date. Retrievability: Each case is identified by employee name and date of accident. Safeguards: The metal container described above is maintained within the area assigned to the Logistics Management Division within the Southeast Region Headquarters Building. During non-working hours the room in which the metal container is located is locked. Retention and disposal: Accident Record files are retained in accordance with the Records Disposal Manual. System manager(s) and address: Management Program Technician, Field Mission Support, U. S. Customs Service, 555 Battery Street, San Francisco, CA 94111. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information originates with employees who have been injured and/or have been involved in accidents during the exercise of their official duties. Also included are witness reports and statements, the employees' supervisors' statements and doctors' reports. Exemptions claimed for the system: None. TREASURY/CS .005 System name: Accounts Receivable--Treasury/Customs. [[Page 69766]] System location: Financial Management Division, National Finance Center, U.S. Customs Service, 6026 Lakeside Blvd., Indianapolis, IN 46278; U.S. Customs Service, Financial Management Division, Increase and Refund Section, 6 World Trade Center, New York, NY 10048; Financial Management Division, U.S. Customs Service, 423 Canal Street, New Orleans, LA 70130. Categories of individuals covered by the system: Persons owing money for Customs duties and services and money owed to persons for overpayment of excessive duties and services. Categories of records in the system: Correspondence and documentation of telephone calls with debtors and creditors or their representatives. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Data is stored in file folders which are contained in an unlocked metal file cabinet. Retrievability: The file is retrieved by the name of the individual which is kept in alphabetical order within the work area of the Collection Section. Safeguards: The files are located within an office that is locked during non- working hours. The building is guarded by uniformed security police and only authorized persons are permitted entry to the building. Retention and disposal: The file is retained until collection or refund is effected and two (2) years thereafter, then destroyed. System manager(s) and address: Director, Customs Management Center, U.S. Customs Service, 6 World Trade Center, New York, NY 10048; Financial Management Division, U.S. Customs Service, Gulf Customs Management Center, 423 Canal Street, New Orleans, LA 70130. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in the system is obtained from data gathered from the automated billing system and ports of entry. Exemptions claimed for the system: None. TREASURY/CS .009 System name: Acting Customs Inspector (Excepted)--Treasury/Customs. System location: Director, East Texas Customs Management Center, 2323 South Shepard St., Suite 1200, Houston, TX 77019; Office of the Port Director, San Diego, CA; Offices of the Port Directors, San Ysidro, CA; Calexico, CA; Tecate, CA; Andrade, CA; San Diego Barge Office; U.S. Customhouse, PO Box 111, Port Director's Office, St. Albans, VT 05478. Categories of individuals covered by the system: Employees or members of other Federal agencies who are designated by the Port Directors as Customs Inspectors (Excepted). Categories of records in the system: System has name, social security number, rank or grade and duty station of the individual. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: CF 55 forms kept in manila folders in file cabinet. Retrievability: Filed alphabetically. Safeguards: During non-working hours the offices and/or buildings in which records are located are locked. Retention and disposal: Until individual transfers or designation is canceled. Form is then destroyed. System manager(s) and address: Director, East Texas Customs Management Center, 2323 South Shepard St., Suite 1200, Houston, TX 77019; Port Directors within the San Diego Customs District (see appendix A.); Port Director, U.S. Customs Service, St. Albans, VT 05478, Port Director, 1, LaPontilla St. PO Box 2112, San Juan, PR 00901. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information is supplied by the individual and his or her agency. Exemptions claimed for the system: None. TREASURY/CS .021 System name: Arrest/Seizure/Search Report and Notice of Penalty File-Treasury/ Customs. System location: Port Director, United States Customs Service, PO Box 1641, Honolulu, HI 96806. Categories of individuals covered by the system: Persons who are suspected of attempting to smuggle, or have smuggled, merchandise or contraband into the United States; individuals who have undervalued merchandise upon entry into the United States; vessels and aircraft which have been found to be in violation of Customs laws. Categories of records in the system: Names of individuals, vessels, aircraft; identifying factors; nature of [[Page 69767]] violation or suspected violation; circumstances surrounding violation or suspected violation; date and place of violation or suspected violation; and on-site disposition actions. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each report is assigned a case number and filed accordingly in a locked, metal file located in the Office of Investigations. Retrievability: Each report is identified in a manual alphabetical card file by the name of the individual, vessel or aircraft. Safeguards: In addition to being stored in a locked metal cabinet, these records are located in a locked room, the keys of which are controlled and issued only to authorized personnel. Retention and disposal: These records are retained for one year (1) or until action has been completed. System manager(s) and address: Office of Investigations, U.S. Customs Service, Post Office Box 1641, Honolulu, HI 96806. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources may not need to be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .022 System name: Attorney Case File--Treasury/Customs. System location: The Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229; Office of the Associate Chief Counsel of each Region (for addresses see ``Customs Management Center Directors'' section, appendix A). Assistant Chief Counsel, Charleston, SC; Assistant Chief Counsel, San Diego, CA; Assistant Chief Counsel, Seattle, WA; Assistant Chief Counsel, 9400 Viscount Drive, Suite 102, El Paso, TX 79925; Resident Counsel, U.S. Customs Service Academy, Building 67-FLETC, Glynco, GA 31524; Assistant Chief Counsel (CIT), U.S. Customs Service, Room 258, 26 Federal Plaza, New York, NY 10007; Assistant Chief Counsel (NFC), National Logistics Finance Center, U.S. Customs Service, PO Box 68914, Indianapolis, IN 46278. Categories of individuals covered by the system: Individuals who are subject of adverse actions, equal employment opportunity complaints, unfair labor practice complaints, and grievances; individuals who are the subject of Customs license or other administrative revocation or suspension proceedings; individuals who are the subject of or have requested legal advice from the various offices; individuals requesting access to information pursuant to any statute, regulation, directive, or policy to disclose such information, including individuals who are the subject of a Federal or state administrative or judicial subpoena; individuals who have filed or may file claims under the various Federal claims acts; individuals who are parties in litigation with the United States government or subunits or employees or officers thereof, in matters which affect or involve the United States Customs Service; individuals who are seeking relief from fines and penalties and forfeitures assessed for violations of the law and regulations administered by Customs; individuals who have outstanding Customs bills submitted for collection; and individuals who have challenged contracting decisions of the agency. Categories of records in the system: This system of records consists of a computer database containing information designed to allow the system manager to track matters which have come into his or her office. The categories of records maintained in the file folders which are indexed by computer system are personnel actions; administrative revocation or suspension proceedings; intra- agency or inter-agency memoranda, reports of investigation, and other documents relating to the request for legal advice; claims and cases in administrative and judicial litigation; requests, information, records, documents, internal Customs Service memoranda, or memoranda from other agencies and related materials regarding the disclosure of information. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended; 28 U.S.C. 2672, et. seq.; 28 CFR 14.1, et. seq.; 31 CFR 3.1, et. seq.; 31 U.S.C. 3701 et. seq.; 31 CFR part 4; 5 U.S.C. 552, 31 CFR part 1, Reorganization Plan No. 1 of 1965; Government employee laws found in Title 5 of the United States Code; government contracting laws found in Titles 31, 40, and 41 of the United States Code; and the Customs laws and regulations found in Title 19 of the United States Code and Code of Federal Regulations, respectively. [[Page 69768]] Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The computerized indices are maintained in computer data base. Each file is maintained in a numbered file folder which is filed in an unlocked drawer in the responsible attorney's office, a metal file cabinet, or a storage room at the local system manager's location. Retrievability: Through the use of the computer located at the local system manager's location, each file is retrievable by name, number and title. Safeguards: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel. During non-working hours the rooms in which the files are located are locked. During working hours, the rooms in which the files are located are under control of the staff of the local systems manager. Retention and disposal: The file folders are retained in accordance with the Federal Records Retention Manual. System manager(s) and address: See systems location above. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates from the subject individual, U.S. Customs employees, Reports of Investigation, Customs penalty case files, other government agencies, parties involved in administrative and judicial litigation, administrative proceedings regarding disciplinary action taken against Customs Service employees, Equal Opportunity complaints, unfair labor practice complaints, parties involved in administrative revocation or suspension proceedings, individuals or employees requesting legal advice, and from the parties requesting disclosure of information. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .030 System name: Bankrupt Parties-in-Interest--Treasury/Customs. System location: U.S. Customs Service, Director, National Finance Center, PO Box 68907, Indianapolis, Indiana 46268 Categories of individuals covered by the system: Individuals indebted to U.S. Customs. Categories of records in the system: Listed by name, address, port of service, bill number, and dollar amount of delinquent receivables. Authority for maintenance of the system: Pub. L. 89-508, the ``Federal Claims Collection Act of 1966;'' 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Cases are maintained in file folders at work site. Retrievability: Alphabetical order by name. Safeguards: These cases are placed in locked cabinets during non-working hours. The building is guarded by uniformed security police. Retention and disposal: As satisfaction is received, cases are closed. Records are maintained per Records Control Manual FIS-4 No. 124. [[Page 69769]] System manager(s) and address: Director, U.S. Customs, National Finance Center, 6026 Lakeside Boulevard, Indianapolis, IN 46268. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The source of information is obtained from individuals, bankruptcy courts, Customhouse brokers, and sureties. Exemptions claimed for the system: None. TREASURY/CS .031 System name: Bills Issued Files--Treasury/Customs. System location: Director, U.S. Customs, National Finance Center, P.O. Box 68907. Categories of individuals covered by the system: Individuals to whom bills have been issued. Categories of records in the system: Correspondence received from or sent to individuals in relation to bills issued by the United States Customs Service. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Individual alphabetical file folders in file cabinet. Retrievability: Access by name of individual. Safeguards: The file cabinet is maintained in the offices of the Director, National Finance Center. During non-working hours the room/building in which the file is located is locked. Access is limited to authorized personnel. Retention and disposal: Correspondence is maintained for a period of three (3) years then destroyed. System manager(s) and address: Director, U.S. Customs, National Finance Center, PO. Box 68907, Indianapolis, Indiana 46268. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information consists of copies of letters or memoranda issued to or received from individuals. Records of phone calls and copies of documents related to the individual's transaction. Exemptions claimed for the system: None. TREASURY/CS .032 System name: Biographical Files (Headquarters)--Treasury/Customs. System location: Public Information Division, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW, Washington, DC 20229, and the Customs Management Center Public Information offices located at the addresses listed in Customs appendix A. Categories of individuals covered by the system: General biographical records are maintained on all Customs employees for news release and public information purposes. Categories of records in the system: General biographical information including home address, date and place of birth, educational background, work experience, honors and awards, hobbies, and other information. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Information is maintained in file cabinets in the Public Information Division at Customs Headquarters. Retrievability: File folders are identified by the name of the person and are filed in alphabetical order. Safeguards: The office in which the records are located is locked during non- working hours and the building is guarded by uniformed guards. Retention and disposal: Files are retained during the individual's tenure as an employee of the Customs Service, after which the files are destroyed. System manager(s) and address: Director, Public Information Division, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW, Washington, DC 20229. [[Page 69770]] Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The individual involved, Customs personnel officers and co-workers. Exemptions claimed for the system: None. TREASURY/CS .040 System name: Carrier File--Treasury/Customs. System location: Located in the Office of the Area Port Director, Terminal Island, San Pedro, CA; Office of the Port Director, San Diego, CA; Office of the Port Director, Los Angeles International Airport, Los Angeles, CA; Office of the Port Director, Terrace and International Streets, Nogales, AZ 85621; San Ysidro, CA; Tecate, CA; Calexico, CA; Andrade, CA; San Diego Barge Office. Categories of individuals covered by the system: Officers or owners, employees, associates of Customs Bonded Carriers. Categories of records in the system: Name, date of birth, social security number, place of birth and other information relating to Officers, Associates, employees, etc., of Bonded Carriers. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended, and the Customs Regulations. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Manila folder in file cabinet. Retrievability: Filed by name of company or individual. Safeguards: Building locked during non-working hours. Retention and disposal: Records retained until obsolete, then destroyed by burning. System manager(s) and address: Customs Management Center Director and Service Port Directors, within the San Diego Customs District; Area Port Director, Terminal Island, San Pedro, CA; Area Port Director, Los Angeles International Airport; and Port Director, U.S. Customhouse, Nogales, AZ 85621. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Customs Bonded Carriers' employees and correspondence. Exemptions claimed for the system: None. TREASURY/CS .041 System name: Cartmen or Lightermen--Treasury/Customs. System location: Customs ports and Customs Management Centers. (See Customs appendix A.) Categories of individuals covered by the system: Individuals and firms who have applied for or hold a license as a bonded cartman or lighterman and individuals employed by cartman or lightermen. Categories of records in the system: Internal Customs Service memoranda and related materials regarding applications for licenses and identification cards, reports of investigations for approving these licenses and identification cards and card files showing outstanding identification cards and their location. Files also include fingerprint cards. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and the information in these records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. [[Page 69771]] Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The information in this system is contained in a metal file cabinet in the office maintaining the system, or on magnetic disc. Retrievability: Each case file is identified in a manual alphabetical card file by the name of the licensed cartman or lighterman and in the alphabetical file folder by the name of the licensed cartman or lighterman. Each employee's record is filed in a manual alphabetical card file cross- referenced with company names. Safeguards: The file is placed in a metal file cabinet at the work site. At locations where work is not performed on a 24-hour basis the work area is locked and only authorized persons are permitted in the building. Retention and disposal: Files are reviewed at least once a year at which time canceled I.D. cards may be removed. Closed CF 3078's may also be removed, but normally are held for approximately three years in case a new application is received from the same company or transferred to another company after a new investigation. System manager(s) and address: Area Port Directors and Customs Management Center Directors. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources may not need to be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .042 System name: Case and Complaint File--Treasury/Customs. System location: Office of Associate Chief Counsel (Chicago), U.S. Customs Service, 610 S. Canal St., 7th floor, Chicago, IL 60607. Categories of individuals covered by the system: Any individual initiating a court case or against whom a court case is brought; any individual involved in a personnel action, either initiating a grievance, discrimination complaint, or unfair labor practice complaint against the U.S. Customs Service or against whom a disciplinary or other adverse action is initiated; claimants or potential claimants under the Federal Tort Claim Act; individuals involved in accidents with U.S. Customs Service employees; U.S. Customs Service employees involved in accidents; persons seeking relief from fines, penalties and forfeitures and restoration of proceeds from the sale of seized and forfeited property; requesters under the Freedom of Information Act. Categories of records in the system: The System contains the individual's name, the type of case, the uniform filing guide number, the Associate Chief Counsel's office file number, by whom the matter was referred, the district where the action originated, if applicable. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each alphabetical card is inserted in a metal file drawer. Retrievability: Each card is identified alphabetically by the individual's name described in Category of Individual and the filing is alphabetically used by last name. Safeguards: The metal filing drawer containing the alphabetical cards described above is maintained within the area assigned to the Office of Associate Chief Counsel (Chicago), U.S. Customs Service, 610 S. Canal St., 7th floor, Chicago, IL 60607. During non-working hours, the room in which the metal filing drawer is located is locked and access to the building is controlled at all times by uniformed guards with a check-in system for employees. Only employees of the Associate Chief Counsel's Office and authorized building personnel have keys to the building. Retention and disposal: These files are retained until there is no longer space available for them within the metal filing drawer at which time the oldest cards for closed files will be transferred to the storage area within the confines of the office. The storage area is a large area containing cardboard boxes and metal storage cabinets, unable to be locked. System manager(s) and address: Associate Chief Counsel (Chicago), U.S. Customs Service, 610 S. Canal St., 7th floor, Chicago, IL 60607. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained on these cards originates with the initiation of any action by an individual which is channeled through the Assistant Chief Counsel's Office. Additional information is identifying information for locating the particular case file relating to the court case, personnel action, tort claim, relief petition, or request under the Freedom of Information Act. Exemptions claimed for the system: None. TREASURY/CS .043 System name: Case Files (Associate Chief Counsel--Gulf Customs Management Center)--Treasury/Customs. System location: The system is located at 423 Canal Street, New Orleans, LA 70130; Associate Chief Counsel--Gulf Customs Management Center, United States Customs Service. [[Page 69772]] Categories of individuals covered by the system: (1) The first category of individuals on whom records are maintained in the system includes employees who have filed adverse actions, equal employment opportunity complaints, and grievances within the Gulf Region; employees who have filed tort claims under the Military Personnel and Civilian Employees Act; employees of the Associate Chief Counsel's staff with regard to travel, training, evaluations, and other related personnel records; and applications for employment submitted to the Office of the Associate Chief Counsel by prospective employees. (2) The second category of individuals on whom records are maintained in the system includes those individuals not employed by the agency who have filed equal employment opportunity complaints; tort claims under the Federal Tort Claims Act; tort claims filed under the Small Claims Act; individuals who have outstanding Customs bills submitted for collection; individuals, corporations, partnerships, and proprietorships who have filed supplemental petitions on fines, penalties, and forfeitures within the Gulf Region; files relating to individuals, corporations, partnerships, and proprietorships upon whom criminal case reports are prepared pending litigation and prosecution for violation of 19 U.S.C. 1305, 18 U.S.C. 542, 18 U.S.C. 545, 18 U.S.C. 549, 18 U.S.C. 1001, 18 U.S.C. 496, and 18 U.S.C. 371; on individuals, corporations, partnerships, and proprietorships who have filed supplemental petitions submitted in civil and technical violations for 19 U.S.C. 1592, 19 U.S.C. 1453, 19 U.S.C. 1448, 19 U.S.C. 1584, irregular deliveries, shortages and overages; and miscellaneous civil and technical violations. Categories of records in the system: The categories of records maintained in the system are personnel actions; tort claims; collection efforts; supplemental petitions for fines, penalties, and forfeitures cases in the Gulf Region; criminal case reports for pending litigation and prosecution of cases in the Gulf Region; supplemental petitions for civil and technical violations committed within the Gulf Region; and employment applications for positions in the Office of the Associate Chief Counsel, Gulf Region. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the Bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The records are currently maintained in alphabetical file folders which are filed in two steel filing cabinets in the Office of the Assistant Chief Counsel (New Orleans), and they are maintained under lock and key outside the ordinary business hours. Retrievability: Records maintained by the Office of the Assistant Chief Counsel (New Orleans), are retrievable by identifying the character of the record (i.e., adverse action, grievance, tort claim, criminal case), then by comparable statute or regulation, and then alphabetically by name and identifier. In addition, each case file is similarly identified on the alphabetical file folder within the steel filing cabinet. Safeguards: The steel filing cabinets described above are maintained within the area assigned to the Office of the Assistant Chief Counsel (New Orleans), 423 Canal Street, New Orleans, LA 70130. During non-working hours the room in which the locked steel cabinets are located is locked, and access to the building is controlled at all times by uniformed guards. The policies and practices of the Office of the Assistant Chief Counsel regarding access controls are that only members of the staff of the Office of the Assistant Chief Counsel have access to the records maintained by the office. Retention and disposal: Individual records are placed into a file of closed cases by category as stated above, and within each category by name. The oldest closed cases are forwarded to the Federal Records Center in accordance with the Treasury Records Control Manual. System manager(s) and address: The agency official responsible for the system of records maintained by the Office of the Assistant Chief Counsel is the Assistant Chief Counsel (New Orleans), 423 Canal Street, New Orleans, LA 70130. Notification procedure: See appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The categories of sources of records in this system are the individual himself and files compiled by the United States Customs Service by using employers, other government agency resources, financial institutions, educational institutions attended, and previous employers. Additional information in these files is also derived from reports of investigation regarding the enforcement of civil or criminal statutes, administrative proceedings regarding disciplinary action taken against Customs Service employees, equal opportunity complaints, investigations of tort claims, the processing of interoffice memoranda information requested under the Freedom of Information Act, and the investigation regarding the collection of debts due the Government. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the [[Page 69773]] Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/CS .044 System name: Certificates of Clearance--Treasury/Customs. System location: North Atlantic Customs Management Center, 10 Causeway Street, Boston, MA 02222. Categories of individuals covered by the system: All employees of the North Atlantic Region, Boston, MA, who have transferred, retired or resigned. Categories of records in the system: Documented detailed information on an ``in-house'' prepared form indicating that the employee has returned all Government property in his/her personal possession and that the employee has cleared all debts owing to Customs such as unearned uniform allowances and travel advances. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Data is stored in file folders by Port and name of employee in a metal file cabinet in the work area of the Payment Section. Retrievability: The file is retrievable by Port and name of employee. Safeguards: The file is located within an office that is locked during non- working hours. The building is guarded by uniformed security police and only authorized persons are permitted entry to the building. Retention and disposal: The files are kept for 10 years and then destroyed. System manager(s) and address: Director, North Atlantic Customs Management Center, 10 Causeway Street, Boston, MA 02222. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in the system originates at the District where the individual is employed. Exemptions claimed for the system: None. TREASURY/CS .045 System name: Claims Act File-Treasury/Customs. System location: Office of the Associate Chief Counsel (Los Angeles), U.S. Customs Service, One World Trade Center, Suite 741, P.O. Box 32709, Long Beach, CA 90832. Categories of individuals covered by the system: Current or former Customs employees who have filed, or may file claims under the Military Personnel and Civilian Employees' Claim Act of 1964 for damage to or loss of personal property incident to their service. Categories of records in the system: Documents relating to the administrative handling of the claim and documents submitted by the claimant in support of the claim. Authority for maintenance of the system: 31 U.S.C. 240-243; 31 CFR part 4; Treasury Department Administrative Circular No. 131, August 19, 1965. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted numerically in a file folder which is filed in an unlocked drawer within a metal container. Retrievability: Each case file is identified numerically in the file folder within the metal container by the name of the person who has filed or may file a claim. Safeguards: The metal container described above is maintained within the area assigned to the Office of the Associate Chief Counsel within the New Federal Building. During non-working hours the room in which the metal container is located is locked, and access to the building is controlled at all times by uniformed guards. Retention and disposal: These files are retained indefinitely or until there is no longer any space available for them within the metal container, at which time the oldest closed files are transferred to the Federal Records Center. System manager(s) and address: Associate Chief Counsel (Los Angeles), U.S. Customs Service, One World Trade Center, Suite 741, P.O. Box 32709, Long Beach, CA 90832. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates with a Treasury Department Form No. 3079, Civilian Employee Claim For Loss or Damage to Personal Property, which is completed and filed with the Customs Service by the claimant. Additional information contained in these files may be separately provided by the claimant or by the claimant's supervisor. Where a claim is not filed, the information is limited to the investigative reports of damage to or loss of personal property of a Customs employee. Exemptions claimed for the system: None. TREASURY/CS .046 System name: Claims Case File-Treasury/Customs. System location: Assistant Chief Counsel (Boston), 10 Causeway Street, Boston, MA 02222; [[Page 69774]] Office of the Assistant Chief Counsel (San Francisco), 555 Battery Street, San Francisco, CA 94111; Office of the Associate Chief Counsel (Houston), U.S. Customs Service, 2323 South Shepard St., Suite 1246, Houston, TX 77019. Categories of individuals covered by the system: Parties who have filed claims for damage or injury against the Government, or against whom the Government has a claim for damage or injury in matters which affect or involve the U.S. Customs Service; private individuals or Government employees who are involved in the incident which gave rise to the claim. Categories of records in the system: Reports relative to the circumstances of the claim (including accident reports provided by Customs personnel, agents' investigative reports, correspondence between Customs and the claimant or his representative); reports relative to an individual's ability to pay a claim for damages. Authority for maintenance of the system: 28 U.S.C. 2672 et seq.; 28 CFR part 14; 31 CFR part 3; 5 U.S.C. 301; Reorganization Plan No. 1 of 1950; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records maintained in file folders. Retrievability: Records indexed by name of individual making a claim or against whom a claim is made, cross-referenced file with name of Government employee, if any, involved. Safeguards: Open case files maintained in file cabinets with access by Assistant Chief Counsel and his staff only; closed case files maintained in locked cabinet with keys retained by Assistant Chief Counsel and staff only. Retention and disposal: Retained until there is no longer any space available within metal cabinets, at which time the oldest files are transferred to the Federal Records Center. System manager(s) and address: Assistant Chief Counsel (Boston), 10 Causeway Street, Boston, MA 02222; Office of the Assistant Chief Counsel (San Francisco), 555 Battery Street, San Francisco, CA 94111; Office of the Associate Chief Counsel (Houston), U.S. Customs Service, 2323 South Shepard St., Suite 1246, Houston, TX 77019. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files is received from U.S. Customs employees, reports of investigation, credit checks, private individuals involved in the claims, other Government agencies and other individuals with pertinent information. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .050 System name: Community Leader Survey-Treasury/Customs. System location: Equal Employment Opportunity Officer, U.S. Customs Service, East Texas Customs Management Center, 2323 South Shepard St., Suite 1200, Houston, TX 77019. Categories of individuals covered by the system: The names, titles, and organization of persons who may be construed to be occupying a community leadership role and who may be in a position to furnish information or have some influence in regard to the equal employment opportunity program area. Categories of records in the system: These records consist of a card index of the names, titles, and organization of community leaders. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: An alphabetical card listing filed in a metal file cabinet. Retrievability: Listed and filed alphabetically. Safeguards: The metal file cabinet described above is maintained within the area assigned to the Equal Employment Opportunity Officer. During non- working hours this office area is locked and access to the building is controlled at all times by uniformed guards. Retention and disposal: To be useful, this information file must be kept current. Non- current files will be destroyed locally. [[Page 69775]] System manager(s) and address: Equal Employment Opportunity Officer, U.S. Customs Service, East Texas Customs Management Center, 2323 South Shepard St., Suite 1200, Houston, TX 77019. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information included in these files is developed from local agencies (city, county, state, and Federal) and from local civic organizations. Exemptions claimed for the system: None. TREASURY/CS .053 System name: Confidential Source Identification File--Treasury/Customs. System location: Components of this system are located in the Office of Investigations, U.S. Customs Service Headquarters, and the Office of Internal Affairs, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Categories of individuals covered by the system: Individuals (sources) supplying confidential information to the U.S. Customs Service, Office of Investigations and Office of Internal Affairs. Categories of records in the system: This system contains some or all of the following information: Name (actual or assumed), source (identifying) number, date number assigned, address, citizenship, occupational information, date and place of birth, physical description, photograph, miscellaneous identifying number such as social security number, driver's license number, FBI number, passport number, Customs Form 4621 documenting information received from confidential source, amount and date of monetary payment made to source for information supplied, criminal record, copy of driver's license, and copy of alien registration card. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended; 19 U.S.C. 1619; and 18 U.S.C. Chapter 27. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosures are not made outside the Department. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are kept in locked cabinets. Access during working hours is limited to authorized personnel. Retrievability: Office of Investigations and Office of Internal Affairs--The name of each source is filed in both alphabetical order and by location of the submitting office. Safeguards: In addition to being stored in secure metal cabinets with government approved locks, the files are located in closely watched rooms of the Office of Investigations and the Office of Internal Affairs. Personnel maintaining the files are selected for their reliability, among other qualities, and afforded access only after having been cleared by a full field investigation. During non-working hours the rooms in which the records are located are locked and access to the building is controlled by uniformed security guards. Retention and disposal: The Office of Investigations destroys a file when it no longer has any utility by either shredding or burning; the Office of Internal Affairs reviews files annually for relevance and necessity, and when a file no longer has any utility, it is destroyed either by shredding or burning. System manager(s) and address: Assistant Commissioner, Office of Investigations, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, for those components of the system maintained by the Office of Investigations; Director, Office of Internal Affairs, (Integrity Management), U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, and for those components of the system maintained by the Office of Internal Affairs. Notification procedure: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).) Record access procedures: This system of records may not be accessed under the Privacy Act for the purpose of inspection. Contesting record procedures: Since this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual and those records, if any, cannot be inspected, the system may not be accessed under the Privacy Act for the purpose of contesting the content of the record. Record source categories: This system contains investigatory material compiled for law enforcement purposes whose sources need not be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4) (G), (H) and (I), (5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). TREASURY/CS .054 System name: Confidential Statements of Employment and Financial Interests- Treasury/Customs. System location: Located in each Assistant Commissioner Office, Headquarters, and Customs Management Centers. Categories of individuals covered by the system: Covered individuals to be determined by agency, in accordance with 5 CFR part 2634. Categories of records in the system: Form OGE-450 Executive Branch Confidential Financial Disclosure Report. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or [[Page 69776]] regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in file folders. Retrievability: Records are indexed by name. Safeguards: Records are maintained in locked safe. Retention and disposal: Maintained for 6 years for any covered position. Records are destroyed two (2) years after the employee leaves the position, or two (2) years after leaving the agency, whichever is earlier. System managers and address: Assistant Commissioner (Internal Affairs) and Directors, Customs Management Centers. Notification procedure: Write to systems manager. Record access procedures: Write to systems manager. Contesting record procedures: Write to systems manager. Record source categories: Individuals required to submit Form OGE-450. Exemptions claimed for the system: None. TREASURY/CS .056 System name: Congressional and Public Correspondence File--Treasury/Customs. System location: Office of Field Operations (Administrative Staff), U.S. Customs Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229. Categories of individuals covered by the system: Those persons sending letters of inquiry or complaint concerning Customs activities and procedures. Categories of records in the system: Incoming correspondence, the agency's reply, and related materials. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Correspondence records are maintained in file folders and on a computer system. Retrievability: Correspondence records are identified by the name of the person making inquiry or complaint. They are retrievable by name. Safeguards: Access to the records is granted only to authorized Customs personnel. During non-working hours the room in which the records are located is locked and access to the building is controlled by uniformed security police. Retention and disposal: The records are maintained from two to five years and then destroyed or retired to the Federal Records Center as appropriate. System manager(s) and address: Director, Workforce Effectiveness and Development Staff, U.S. Customs Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Correspondence and related records and materials. Exemptions claimed for the system: None. TREASURY/CS .057 System name: Container Station Operator Files--Treasury/Customs. System location: Office of Process Owner, Passenger Operations Div., Office of Field Operations., U.S. Customs, 1300 Pennsylvania Avenue, NW, Washington, DC 20229; Director, Mid-America Customs Management Center, Chicago, IL (see Customs appendix A). Categories of individuals covered by the system: Present and past container station operators and employees that require an investigation and related information. Categories of records in the system: Report of investigations, application and approval or denial of bond to act as container station operator and other Customs Service memoranda. Names, addresses, social security numbers, and dates and places of birth of persons employed. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended; Customs Regulations, Part 19. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security [[Page 69777]] clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in file folders and stored in file cabinets in each Port Director's office within the Mid-America Customs Management Center, Chicago, IL. Retrievability: Each file is identified by the name of the container station operator. Safeguards: The file cabinets are maintained within the area assigned to the Port Director. During non-working hours, the room and/or building in which the file cabinet is located is locked. Retention and disposal: These files are disposed of in accordance with the Treasury Records Control Manual. Employee name data retained for period of employment with container station operator. System manager(s) and address: Process Owner, Office of Field Operations, U.S. Customs, 1300 Pennsylvania Avenue, NW, Washington, DC 20229; Director, each Port within the Mid-America Customs Management Center, Chicago, IL. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this file originates from the individual applicant for container station operator bond, from reports of investigation and other Customs memoranda. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .058 System name: Cooperating Individual Files--Treasury/Customs. System location: These files are located in field and local Customs Office of Investigations Offices within the United States. (See Customs' appendix A.) Categories of individuals covered by the system: Persons providing confidential information to the U.S. Customs Service Office of Investigations. Categories of records in the system: These records include: assumed names; actual names; code numbers; addresses; telephone numbers; physical descriptions; miscellaneous identifying numbers such as social security numbers, driver's license number, etc., date individual's record was established; amount and date of reward paid for information supplied. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosures are not made outside the Department. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: All files and indices relating to cooperating individuals are stored in metal file cabinets secured with combination locks in a government secured building. Retrievability: The name of each cooperating individual is filed in alphabetical order by assumed name and by actual name. The indices are maintained in the same alphabetical order and are also cross-referenced by the Office of Investigations alphanumeric code number. All other identifying data is used for verification of identity rather than method of retrieval. Safeguards: In addition to being stored in secure metal cabinets with government approved locks, the metal files are kept locked when not in use and located in a closely watched room of the Office of Investigations. Personnel maintaining the files are selected for their reliability among other qualities, and they are afforded access only after having been cleared by a full field investigation. The files are given the same treatment as material classified as Secret. During duty hours, Office of Investigations personnel maintain visual control and during off-duty hours the area containing the files is locked. Retention and disposal: Retention periods have been established for records contained in the file in accordance with the Treasury Records Control Manual. When a file no longer has any utility, it is destroyed either by shredding or burning. System manager(s) and address: The Assistant Commissioner (Investigations); the Special Agent in Charge in regional SAC Offices; and the Resident Agent in Charge in sub-offices of the Special Agent in Charge. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources may not need to be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .061 System name: Court Case File--Treasury/Customs. System location: Office of the Associate Chief Counsel, One World Trade Center, Suite 741, P.O. Box 32709, Los Angeles, CA 90832; Office of the Assistant Chief Counsel, 555 Battery Street, San Francisco, CA 94111; Office of the Associate Chief Counsel, Mid-America Customs Management Center, 55 E. Monroe Street, Room 1417, Chicago, IL 60603; [[Page 69778]] Office of the Assistant Chief Counsel, 1000 Second Avenue, Suite 2200, Seattle, Washington 98104. Categories of individuals covered by the system: Persons who are parties in litigation with the United States Government or subunits or employees or officers thereof, in matters which affect or involve the United States Customs Service. Categories of records in the system: Court documents with exhibits, reports of investigations, internal Customs Service memoranda summarizing or relating to the matter in controversy and other background information relating to the subject matter or origin of the litigation. Authority for maintenance of the system: 28 U.S.C. 2676, 19 U.S.C. 1603, 5 U.S.C. 301; E.O. 6166; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted in a numerical file folder which is filed in an unlocked drawer within a metal container. Retrievability: Each case file is identified by the name of the person against whom the Government has initiated the litigation, or by the name of the person who initiated the litigation against the Government. Safeguards: The metal container described above is maintained within the area assigned to the Office of the Associate Chief Counsel. During non- working hours the room in which the metal container is located is locked, and access to the building is controlled at all times by uniformed guards. Retention and disposal: These files are retained until there is no longer any space available for them within the metal container, at which time the oldest closed files are transferred to the Federal Records Center. System manager(s) and address: Associate Chief Counsel, One World Trade Center, Suite 741, P.O. Box 32709, Los Angeles, CA 90832; Assistant Chief Counsel, 555 Battery Street, San Francisco, CA 94111; Associate Chief Counsel, Mid-America Customs Management Center, 55 E. Monroe Street, Room 1417, Chicago, IL 60603; Office of the Assistant Chief Counsel, U.S. Customs Service, 1000 Second Avenue, Suite 2200, Seattle, Washington 98104. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates with a request by the Port Director to the appropriate United States Attorney that he institutes suitable judicial action to enforce the forfeiture of merchandise and vehicles, or the value thereof, which had been imported or used in violation of the Customs laws, and upon which final administrative action has taken place. Information in this file also originates with the filing of a complaint by a private person against the Government, and by the filing of a complaint by the Government against private persons or former employees to enforce the collection of debts due the Government. Information in the files is also derived from reports of investigation regarding the enforcement of civil or criminal statutes and denial of tort claims. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .064 System name: Credit Card File--Treasury/Customs. System location: National Logistics Center, U.S. Customs Service, Fleet and Property Management Section, 6026 Lakeside Blvd., Indianapolis, IN 46278. Categories of individuals covered by the system: Headquarters Customs Service employees to whom national gasoline credit cards have been issued. Categories of records in the system: Credit card numbers, names, and signatures of employees to whom credit cards have been issued, and the date of issuance. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Alphabetically by name or by credit card number. Retrievability: A portion of the index cards are identified by the name of the person to whom the credit card was issued in the case of credit cards which have been [[Page 69779]] permanently assigned to higher level Customs Service officers and such index cards are filed alphabetically. The remainder of the index cards relate to credit cards which are issued to Customs Service officers or employees on a one-transaction basis, and these index cards are filed by the applicable credit card number. Safeguards: Index cards are maintained and stored in a secured room with limited accessibility. The building is guarded by uniformed security police, and only authorized persons are permitted in the building. Retention and disposal: Index cards filed alphabetically by name are filed during the period that the officials named thereon are in possession of the credit cards, and then these index cards are retained (for audit purposes) when the officials are no longer in possession of the credit cards. Index cards are filed by office titles and contain receipt signatures. System manager(s) and address: Director, Headquarters Services Division, Office of Logistics Management, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this system is obtained from Customs Service records and is also furnished by the officers or employees to whom the credit cards have been issued. Exemptions claimed for the system: None. TREASURY/CS .069 System name: Customs Brokers File-- Treasury/Customs. System location: Office of the Chief Counsel, Broker Compliance and Evaluation Branch, Office of Trade Operations; U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, and Customs Management Centers and Service Ports. Categories of individuals covered by the system: Licensed customs brokers, employees of customs brokers, individuals or firms who have applied for a broker's license. Categories of records in the system: Internal Customs Service memoranda and related material regarding proposed administrative disciplinary action against customs brokers for violation of the regulations governing the conduct of their business; broker applications and related material; notification of change of business address, organization, name, or location of business records; status reports; requests for written approval to employ persons who have been convicted of a felony. Authority for maintenance of the system: 19 U.S.C. 1641; 19 CFR part 111; 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted in an alphabetical file folder which is filed in drawers that are capable of being locked and are locked at the close of business. Some records are in a separate room which is locked at other than official hours. File cards covering individual customhouse brokers, corporations, partnerships and trade names are in files not capable of being locked, but the entire area is locked at night. Retrievability: Each case file is identified in a manual alphabetical card file by the name and in the alphabetical file folder within the metal container by the name of the customs broker or employees of customs brokers. Safeguards: The files described above are maintained in Customs Service Buildings. During non-working hours the room in which the files are located is locked, and access to the building is controlled after business hours by electronic access and alarm systems and during business hours access is controlled at all times by a U.S. Customs Service employee. Retention and disposal: Broker files and records of broker's employees are kept indefinitely. They are periodically updated and removed to an inactive file, as necessary. System manager(s) and address: Chief Counsel; Director, Field Operations Division, Office of Trade Operations, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, Directors, Customs Management Centers, and Port Directors. Notification procedure: See Customs appendix A. Record source categories: The information contained in these files originates from audits of or investigations into the conduct of customhouse brokers' businesses, applications for licenses, references as to character, court records, and local credit reporting services, as well as reports, notifications, and other applications filed by brokers pursuant to statutory and regulatory requirements. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the [[Page 69780]] Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .077 System name: Disciplinary Action, Grievance and Appeal Case Files--Treasury/ Customs. System location: Located in the Office of Human Resources, Customs Headquarters, and in each Customs Management Centers, SAC, Port, and appropriate post of duty offices. Categories of individuals covered by the system: Customs employees on whom disciplinary action is pending or has occurred, and employees who have filed grievances and appeals. Categories of records in the system: Records on such action as leave restriction letters, reprimands, suspensions, adverse actions, etc., and grievance and appeals by employees. Copies of correspondence, management requests for assistance, evidentiary materials on which action is contemplated, proposed or taken, regulatory material, examiners' reports, etc. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are stored in manila folders. Retrievability: Records are indexed by name. Safeguards: Records are maintained in a locked file. Retention and disposal: Grievance records are maintained for 3 years; discipline and adverse action records are maintained for four years; and appeals are maintained for 5 years. System manager(s) and address: Director, Labor and Employee Relations Division, Office of Human Resources, Customs Headquarters, or Customs Management Centers Labor and Employee Relations Office, or appropriate managerial official in employee's port or post of duty. Notification procedure: Write to system manager. Record Access Procedure: Request from system manager. Contesting record procedures: Write to the system manager. Record source categories: Supervisors and supervisory records and notes; evidentiary materials supporting planned, proposed, or accomplished actions; grievance letters submitted by employee, grievance examiner, etc. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .078 System name: Disclosure of Information File--Treasury/Customs. System location: Assistant Chief Counsel, U.S. Customs Service, 10 Causeway Street, Suite 879, Boston, MA 02222-1056; Office of the Associate Chief Counsel, U.S. Customs Service, 610 South Canal Street, Chicago, IL 60607; and each port as appropriate. Categories of individuals covered by the system: Persons requesting access to information pursuant to the Freedom of Information Act or any other statute, regulation, directive or policy to disclose such information. Categories of records in the system: Requests, information, records, documents, internal Customs Service memoranda, or memoranda from other agencies and related materials regarding disclosure of the information. Authority for maintenance of the system: 5 U.S.C. 552, 31 CFR part 1, 19 CFR part 103, 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted in a file folder which is filed in an unlocked drawer within a metal container. Retrievability: Each case file is identified in the file folder within the metal container by the name of the person requesting disclosure, and by FOI number. Safeguards: The metal container described above is maintained within the area assigned to the Office of the Associate Chief Counsel within the Customs Management Center. During non-working hours the room in which the metal container is located is locked, and access to the building is controlled at all times by uniformed guards. Retention and disposal: Customhouse broker files are retained until there is no longer any space [[Page 69781]] available for them within the metal container, at which time the oldest files are transferred to the Federal Records Center. System manager(s) and address: Assistant Chief Counsel, Room 125 U.S. Customshouse, 40 South Gay Street, Baltimore, MD 21202; Associate Chief Counsel, U.S. Customs Service, 610 South Canal Street, Chicago, IL 60607; and each port director as appropriate. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates from the requests for information filed with the Customs Service which may pertain to any information contained in the files of the U.S. Customs Service. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .081 System name: Dock Passes--Treasury/Customs. System location: Port Director, U.S. Customs Service, PO Box 1641, Honolulu, HI 96806. Categories of individuals covered by the system: Consulate staff members, brokers, private individuals, etc. Categories of records in the system: Form lists following information: pass number; port; date of issue; name of individual; organizational affiliation; expiration date of pass; and vessel name. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: 3 x 5 card box, loose leaf binder. Retrievability: By name. Safeguards: Building locked during non-working hours. Retention and disposal: Retained until expiration. System manager(s) and address: Port Director, U.S. Customs Service, 228 Federal Building, 335 Merchant Street, Honolulu, HI 96806. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Individual applicants. Exemptions claimed for the system: None. TREASURY/CS .083 System name: Employee Relations Case Files--Treasury/Customs. System location: Office of Human Resources, U.S. Customs Service, Washington, DC 20229, and in each Headquarters, Customs Management Centers, Port, SAC, and appropriate post of duty offices. Categories of individuals covered by the system: Records maintained on the benefit aspects of employment such as, workers' and unemployment compensation, leave, health and life insurance, retirement, suggestions, awards, etc. and employees who have requested assistance with these programs. Categories of records in the system: Copies of initiating correspondence and Customs correspondence and any forms submitted by or completed on behalf of the employee. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in file folders. Retrievability: Records are indexed by name. Safeguards: Records are maintained in a locked file. Retention and disposal: Maintained for period of time employee remains with Customs. Records destroyed upon separation of employee. System manager(s) and address: Director, Labor and Employee Relations Division, Office of Human Resources, U.S. Customs Service, Washington, DC 20229, Customs Management Center, Labor and Employee Relations Office, and in SAC, Port and appropriate post of duty offices. Notification procedure: Write to systems manager--providing your name and social security account number. Record access procedures: Write to systems manager. Contesting record procedures: Write to systems manager. Record source categories: Individuals and offices depending on the problem. Exemptions claimed for the system: None. TREASURY/CS .096 System name: Fines, Penalties and Forfeiture Control and Information Retrieval System-Treasury/Customs. System location: U.S. Customs Service, Office of Trade Operations, Fines, Penalties and [[Page 69782]] Forfeiture Branch, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, and each Customs Service Port, Fines, Penalties and Forfeitures Office in the United States and Puerto Rico. Categories of individuals covered by the system: Individuals and/or businesses who have been fined, penalized or have forfeited merchandise because of violations of Customs and/or related laws or breaches of bond conditions. Categories of records in the system: Individual and business names, address, personal identifying numbers, date and type of violation, parties entitled to legal notice or who are legally liable, case information, bond and petition information, and actions (administrative) taken by U.S. Customs. Also included are actions taken by violator prior to the disposition of the penalty or liquidated damage case. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Hard copy Customs Form 5955a (Notice of Liquidated Damages Incurred and Demand for payment) and Customs Form 151 Search/Arrest/Seizure Report. Retrievability: Case number. Safeguards: All inquiries are made by officers with a full field background investigation on a ``need-to-know'' basis only. Procedural and physical safeguards are utilized such as accountability and receipt records, guards patrolling the area, restricted access and alarm protection systems, special communications security, etc. Retention and disposal: A maximum of 11 years. Erasure of disc/tapes and shredding and/or burning of hard copy Customs Form 5955a. System manager(s) and address: Director, Office of Trade Operations, U.S. Customs Service, 1300 Pennsylvania Avenue, NW., Washington, DC 20229 and the Area Port Directors of Customs for each Customs Port in the United States and Puerto Rico. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See access, Customs appendix A. Record source categories: Customs Form 5955a (Notice of Penalty or Liquidated Damages Incurred and Demand for Payment) and CF 151 (Search/Arrest/Seizure Report) prepared by Customs employees at the time and place where the violation has occurred. Exemptions claimed for the system: None. TREASURY/CS .098 System name: Fines, Penalties and Forfeitures Records--Treasury/Customs. System location: Customs Fines, Penalties and Forfeitures offices, Customs Ports. (See Customs appendix A.) Categories of individuals covered by the system: Individuals and firms who have been administratively charged with violations of Customs laws and regulations and other laws and regulations enforced by the Customs Service. Categories of records in the system: Entry documentation, notices, investigative reports, memoranda, petitions, recommendations, referrals and dispositions of fines, penalties and forfeiture cases. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. 19 U.S.C. 66, 1618, 1624; 19 CFR parts 171 and 172. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in response to a subpoena, in connection with criminal law proceedings; (3) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The records are maintained in folders in locked file cabinets and safes and in the automated FP&F module in the Automated Commercial System (ACS). Retrievability: The records are filed either by numerical sequence using year and port code, name of individual and/or company, with a cross reference available through ACS. Safeguards: During non-working hours, the records are maintained in locked file cabinets, locked buildings and buildings guarded by uniform guards or security detection devices. Retention and disposal: The records are retained for one to three years after which they are either [[Page 69783]] destroyed or forwarded to the Federal Records Center. Automated records are periodically updated to reflect changes and maintained as long as needed. System manager(s) and address: Area Port Directors of Customs (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information and representations supplied by importers, brokers and other agents pursuant to the entry and processing of merchandise or in the clearing of individuals or baggage through Customs. Information also includes information gathered pursuant to Customs investigations of suspected or actual violations of Customs and related laws and regulations and recommendations and information supplied by other agencies. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .099 System name: Fines, Penalties, and Forfeiture Files (Supplemental Petitions)- Treasury/Customs. System location: Office of the Assistant Chief Counsel, 555 Battery Street, San Francisco, CA 94111; Office of Associate Chief Counsel, One World Trade Center, Suite 741, P.O. Box 32709, Long Beach, CA 90832-2709; Office of the Associate Chief Counsel, U.S. Customs Service, 55 E. Monroe Street, Room 1417, Chicago, IL 60603; Office of the Assistant Chief Counsel, 1000 Second Avenue, Suite 2200, Seattle, WA 98104-1049; Fines, Penalties and Forfeitures Office, Laredo, TX, and National Seizure and Penalties Office (NSPO), U.S. Customs, Hemisphere Center, Newark NJ. Categories of individuals covered by the system: Individuals who have filed supplemental petitions for relief from fines, penalties and forfeitures assessed for violations of the laws and regulations administered by Customs. Categories of records in the system: Petitions and supplemental petitions and other documents filed by the individual; reports of investigation concerning the fine, penalty or forfeiture; and documents relating to the internal review and consideration of the request for relief and decision thereon. Authority for maintenance of the system: 5 U.S.C. 301; 19 U.S.C. 1618; 19 CFR parts 171 and 172; Treasury Department Order No. 165, Revised, as amended; Reorganization Plan No.1 of 1965. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to the Department of Justice or an individual United States Attorney to assist that Department or United States Attorney when suit is filed by the Government in civil prosecution of the fine, penalty or forfeiture; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course or presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted in a numerical file folder which is filed in an unlocked drawer within a metal file cabinet. Retrievability: Each case file is identified in a manual alphabetical card file by the name of the petitioner and in the numerical file folder within the metal file cabinet by the name of the petitioner. Safeguards: The metal file cabinet described above is maintained within the area assigned to the Office of the Regional Counsel within the Federal Building. During non-working hours the room in which the metal file cabinet is located is locked, and access to the building is controlled at all times by uniformed guards. Retention and disposal: Supplemental petition files are retained until there is no longer any space available for them within the metal file cabinet, at which time the oldest files may be transferred to the Federal Records Center. System manager(s) and address: Assistant Chief Counsel, 555 Battery Street, San Francisco, CA 94111; Associate Chief Counsel, One World Trade Center, Suite 741, P.O. Box 32709, Long Beach, CA 90832-2709; Associate Chief Counsel, Room 1417, U.S. Customs Service, 55 E. Monroe Street, Chicago, IL 60603; Assistant Chief Counsel, 1000 Second Avenue, Suite 2200, Seattle, WA 98104-1049; and NSPO, U.S. Customs, Hemisphere Center, Newark NJ. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information contained in these files is obtained from the individual petitioning for relief and from the Port Director of Customs within whose jurisdiction the fine, penalty or forfeiture action lies. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .100 System name: Fines, Penalties and Forfeiture Records (Headquarters)-Treasury/ Customs. [[Page 69784]] System location: Penalties Branch, International Trade Compliance Division, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229 and Fines, Penalties, and Forfeiture Offices at each Customs Port in the United States and Puerto Rico. Categories of individuals covered by the system: Records are maintained on persons who have been administratively charged with violating Customs and related laws and regulations and on persons who have applied for awards of compensation under 19 U.S.C. 1619 based on their having provided original information on violations of Customs, navigation or other laws enforced by Customs. Categories of records in the system: Entry documentation, notices, investigative and other reports, memoranda of information received, petitions, recommendations, referrals and dispositions of fines, and penalties cases and applications for awards of compensation. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended; 19 U.S.C. 66, 1618, 1624; 19 CFR parts 171 and 172. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The records are kept in file cabinets in the office and central file room of the International Trade Compliance Division at U.S. Customs Service Headquarters and in the storage facilities for the Fines, Penalties and Forfeitures Office in each Customs Management Center. Retrievability: The records are filed chronologically with a case number given to each file. Safeguards: The records are maintained in the U.S. Customs Service Headquarters building which is guarded by security police. During non-working hours, the central file room is locked and the building is guarded by security police. Records are maintained in each Customs Service District buildings. Retention and disposal: The records are generally retained for five years after closing of the case. The records are then forwarded to the Federal Records Center. System manager(s) and address: Chief, Penalties Branch, International Trade Compliance Division, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, and each Fines, Penalties and Forfeitures Officer for the United States Customs Service Ports. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information and representations supplied by importers, brokers and other agents pursuant to the entry and processing of merchandise or in the clearing of individuals or baggage through Customs. Records also includes information gathered pursuant to Customs investigations of suspected or actual violations of Customs and related laws and regulations and recommendations and information supplied by other agencies. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .105 System name: Former Employees-Treasury/Customs. System location: U. S. Customs Laboratory, Suite 1429, 630 Sansome Street, San Francisco, CA 94111. Categories of individuals covered by the system: All past employees of the Customs Laboratory. Categories of records in the system: Contains copies of personnel action notices. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may by used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in file folders and stored in a metal file cabinet. Retrievability: The record is filed alphabetically by name. Safeguards: The file is stored in a metal file cabinet in a private inner office of a government building protected by 24-hour guard service with limited access. The file is only used on a ``need-to-know'' basis and only by the laboratory employees. Retention and disposal: Retained in accordance with the Treasury Records Control Manual. System manager(s) and address: Laboratory Director, U. S. Customs Laboratory, Suite 1429, 630 Sansome Street, San Francisco, CA 94111. [[Page 69785]] Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information contained in personnel action files. Exemptions claimed for the system: None. TREASURY/CS .109 System name: Handicapped Employee File--Treasury/Customs. System location: Human Resources Division, Mid-America Customs Management Center, 55 East Monroe Street, Suite 1501, Chicago, IL 60603. Categories of individuals covered by the system: All employees identified as handicapped. Categories of records in the system: Indicates employee's home and organizational location and various physical and mental handicaps, infirmities and conditions. Also shows veteran's preference. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: List. Retrievability: Lists employees alphabetically by district. Safeguards: None at present and none required. Retention and disposal: Employee's name removed from list at time of termination. System manager(s) and address: Director, Human Resources Division. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Data furnished by employee and employee's physician. Exemptions claimed for the system: None. TREASURY/CS .122 System name: Information Received File--Treasury/Customs. System location: District Division, Room 200, United States Customhouse, La Marina, Old San Juan, PR 00901; Office of the Special Agent In Charge, 423 Canal St, New Orleans, LA 70130; Office of the Port Director, 880 Front Street, San Diego, CA 92318; Offices of the Port Directors, San Ysidro, CA., Tecate, CA., Calexico, CA., Andrade, CA; San Diego Barge Office, Offices of the Special Agent In Charge, San Diego, CA., San Ysidro, CA., Calexico, CA., Tecate, CA; Los Angeles Region. Office of the Port Director, 423 Canal St., New Orleans, LA 70130; Special Agent In Charge, Room 213, International Trade Center, 250 N. Water Street, Mobile, AL 36602; Intelligence Support Staff (Pacific Region), Room 7514, 300 N. Los Angeles Street, Los Angeles, CA 90053; Special Agent In Charge, 300 Ferry Street, Terminal Island, San Pedro, CA 90731; Resident Agent in Charge, Office of Investigations, P.O. Box 1385, Nogales, AZ 85621; Special Agent In Charge, Room 7N-FB-05, 301 W. Congress, Tucson, AZ 85701. Categories of individuals covered by the system: Persons in whom Customs and/or other government agencies are interested from a law-enforcement and/or security point of view. Categories of records in the system: Name, alias, date of birth or age, personal data, addresses, home and business telephone number, occupation, background information, associations, license number and registration number of vehicle, vessel and/or aircraft, etc. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Files are kept in a locked metal cabinet. Retrievability: Records are filed within a metal file. Safeguards: The files are located within an office that is locked during non- working hours. The building is guarded by a central alarm system which is monitored by local law enforcement agencies, and only authorized persons are permitted in the building. Retention and disposal: Files are retained for a period of three (3) years after which they are destroyed. [[Page 69786]] System manager(s) and address: Special Agent In Charge, United States Customs Service, Room 200, La Marina, Old San Juan, PR 00901; Special Agent In Charge, 423 Canal St., New Orleans, LA 70130; Chief, Air Branch, U.S. Customs Service, Bldg. 240, Homestead Air Force Base, Homestead, FL 33039; Regional Agent In Charge, 423 Canal St., New Orleans, LA 70130; Directors, Customs Management Centers, Port Directors, and Directors within the San Diego Customs District: Intelligence Support Staff (Pacific Region), Room 7514, 300 N. Los Angeles Street, Los Angeles, CA 90053; Special Agent In Charge, 300 Ferry Street, Terminal Island, San Pedro, CA 90731; Resident Agent in Charge of Enforcement, P.O. Box 1385, Nogales, AZ 85621; Special Agent in Charge, Room 7N-FB-05, 301 W. Congress, Tucson, AZ 85701 (see Customs appendix A). Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources may not need to be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .123 System name: Injury Notice--Treasury/Customs. System location: Director, Gulf Customs Management Center, 423 Canal Street, New Orleans, LA 70130; Port Director, 423 Canal Street, New Orleans, LA 70130; Port Director, 150 N. Royal, Mobile, Alabama 36602; Special Agent-in-Charge, 108 Decatur St., New Orleans, LA 70150; Special Agent- in-Charge, 951 Government St., Mobile, AL 36604. Categories of individuals covered by the system: Individuals who sustain an injury in performance of duty as an employee of U.S. Customs. Categories of records in the system: Name, date of birth, home address, organization, place of injury, date and hour of injury, dependents, occupation, cause of injury, nature of injury, statement of witness, supervisor's report of injury. Authority for maintenance of the system: Sections 19 and 24 of the Occupational Safety and Health Act of 1970; 84 Statute 1609, 1614, 29 U.S.C. 668, 673 and the provisions of Executive Order 11807. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to the Department of Labor for that agency's official use; (2) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The information in this system is contained on CA forms. The CA forms are filed in folders, alphabetically, and placed in a metal file cabinet. Retrievability: Each CA form is identified by the name of the injured employee and filed alphabetically in a folder. Safeguards: The binder is placed within a metal file container located within an office that is locked during non-working hours. The building is guarded by uniformed security personnel and only authorized persons are permitted in the building. Retention and disposal: Notice of injury reports are maintained in the employee's OPF and disposed of in accordance with the Treasury Records Control Manual. Copies maintained by the systems manager are maintained at location for two years and then destroyed. System manager(s) and address: Regional Commissioner, 423 Canal Street, New Orleans, LA 70130; Port Director, 423 Canal St., New Orleans, LA 70130; Port Director, 150 N. Royal St., Mobile, Alabama 36602; Special Agent-in-Charge, 108 Decatur St., New Orleans, LA 70130; Special Agent-in-Charge, 951 Government St., Mobile, Alabama 36604. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this system originates with and consists solely of information supplied by the injured employee, his supervisor, appropriate witness and attending physician on CA forms. Exemptions claimed for the system: None. TREASURY/CS .125 System name: Intelligence Log--Treasury/Customs. System location: U.S. Customs Air Branch, Bldg. 240 PM-TUM, Homestead Air Force Base, Homestead, FL 33030. Categories of individuals covered by the system: Persons who are believed to be involved in activities which constitute, or may develop into, possible violation of Customs and related laws. Categories of records in the system: Internal Customs Service memoranda and related materials regarding the activities of individuals, vessels, or aircraft believed to be involved in acts which are contrary to Customs and related laws. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an [[Page 69787]] individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The intelligence log is maintained within a security area. Retrievability: A manual, master card index, is maintained for the entire system. This index includes name and/or numerical identifier. Safeguards: The information files and master card index are located within an office which is locked during non-working hours. The building is guarded by U.S. Air Force Military Police and only authorized persons are permitted in the building. Retention and disposal: These files are retained until such time that it has been determined that there is no longer a need for their existence, at which time the oldest files are destroyed under Customs supervision. System manager(s) and address: Chief, Air Branch, U.S. Customs, PM-TUM Bld 240, Homestead Air Force Base, Homestead, FL 33039. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources may not need to be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .127 System name: Internal Affairs Records System--Treasury/Customs. System location: Security Programs Division, Office of Internal Affairs, 1300 Pennsylvania Avenue, NW., Room 8.4.D, Washington, DC 20229. Categories of individuals covered by the system: Present and past employees; contractor applicants/employees; and applicants for positions that require an investigation; and others that are principals or non-principals in an investigation or integrity issue. Categories of records in the system: Background investigations, integrity investigations, and photographic images. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order Number 165, revised, as amended. Purpose(s): To maintain all records on applicants, employees, contractors, and contractor applicants relating to investigations conducted by Internal Affairs, and to support personnel and administrative programs of the Customs Service. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, assessing, retaining, and disposing of records in the system: Storage: Investigative records are maintained in computers, as well as in file folders, in metal security cabinets secured by government approved three-position combination locks, and in a mobile filing system within a secured area that is alarmed with motion detectors. Retrievability: These records are indexed by name and/or numerical identifier in a manual filing system and/or computerized system. Safeguards: In addition to being stored in secured metal containers with government approved combination locks, mobile filing system, etc., the containers are located in a locked, alarmed room, the keys of which are controlled and issued to the custodians of the files. The security specialists and administrative personnel who maintain the files are selected for their experience and afforded access only after having been cleared by a full-field background investigation and granted appropriate security clearances for critical sensitive positions. Those departmental officials who may occasionally be granted access consistent with their positions to employ and concur in the granting of security clearances have also been investigated prior to filling critical-sensitive positions. Retention and disposal: The file records are maintained as long as the subject of the investigation is employed by the U.S. Customs Service and then for 1 year after the subject terminates employment. The files are then transferred to the Federal Records Center for retention. After transfer, records are retained by the Federal Records Center for the following [[Page 69788]] period of time and then destroyed: Background Investigations--15 years; Conduct and Special Inquiry Investigations--25 years. System manager(s) and address: Director, Security Programs Division, Office of Internal Affairs, 1300 Pennsylvania Avenue, NW., Room 8.4.D, Washington, DC 20229. Notification procedure: See Customs appendix A (31 CFR part 1, subpart C). Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Sources of information are: Employers; educational institutions; police; government agencies; credit bureaus; references; neighborhood checks; confidential sources; medical sources; personal interviews; photographic images, military, financial, citizenship, birth and tax records; and the applicant's, employee's or contractor's personal history and application forms. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4), (G), (H) and (I), (5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2), (k)(2) and (k)(5). TREASURY/CS .129 System name: Investigations Record System--Treasury/Customs. System location: All Office of Investigations offices located in the United States and within each Office of Investigations office located in a foreign country. (See Customs appendix A.) Categories of individuals covered by the system: Records are maintained on individuals who may bear some necessary relevance to investigations conducted within the scope of authority of the Office of Investigations, United States Customs Service. The categories include but are not limited to: (1) Known violators of U.S. Customs laws; (2) Convicted violators of U.S. Customs and/or drug laws in the U.S. and foreign countries; (3) Fugitives with outstanding warrants, Federal or State; (4) Suspect violators of U.S. Customs or other related laws; (5) Victims of violations of the U.S. Customs or related laws. Categories of records in the system: The subject records may contain any identifying or other relevant information on subject individuals which might relate to the following categories of investigations: Smuggling, Diamonds & Jewelry; Smuggling, Liquor; Smuggling, Narcotics; Smuggling, All Other; Prohibited Importations; Navigation, Airplane and Vehicle Violations; Neutrality Violations; Illegal Exports. Baggage Declaration Violations; Customhouse Brokers and Customs Attorneys; Applications for Licenses; Theft, Loss, Damage and Shortage; Irregular Deliveries; All Other Criminal Cases; Currency Violations. Organized Crime; Personnel Derelictions; Other Departments, Bureaus and Agencies; Federal Tort Claims; Personnel Background Investigations. Undervaluation and False Invoicing; Petitions for Relief; Drawback; Marking of Merchandise; Customs Bonds; Customs Procedures; Collections of Duties and Penalties; Trademarks and Copyrights; Foreign Repairs to Vessels and Aircraft. Classification; Market Value; Dumping; Countervailing Duties. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended; 19 U.S.C. 2072; Title 19, United States Code; Title 18, United States Code. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in both hard copy files and on microfiche which are placed in locked metal containers. Retrievability: The record system is indexed on 3 x 5 file cards by the individual's name and/or identification number and by the investigative case numbers to which the information relates. The hard copy and microfiche records are retrieved by means of the investigative case numbers. Safeguards: All records are held in steel cabinets and are maintained according to the requirements of the United States Customs Records Manual and the United States Customs Security Manual. Access is limited by visual controls and/or a lock system. During normal working hours, files are either attended by responsible Office of Investigations employees or the file area is restricted. The office in which the records are located is locked during non-working hours and the building is patrolled by uniformed security guards. Retention and disposal: The index cards, the hard copies and microfiche records are retained in accordance with standard Customs Service record retention and disposal procedures. System manager(s) and address: Assistant Commissioner, Office of Investigations, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Notification procedure: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).) Record access procedures: This system of records may not be accessed under the Privacy Act for the purpose of inspection. [[Page 69789]] Contesting record procedures: Since this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual and those records, if any, cannot be inspected, the system may not be accessed under the Privacy Act for the purpose of contesting the content of the record. Record source categories: This system contains investigatory material compiled for law enforcement purposes whose sources need not be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), (5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). TREASURY/CS .133 System name: Justice Department Case File--Treasury/Customs. System location: Office of the Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Ave., NW., Washington, DC, 20229. Office of the Assistant Chief Counsel, U.S. Customs Service, 10 Causeway Street, Boston, MA 02222. Categories of individuals covered by the system: Persons who are parties in litigation with the United States Government or subunits or employees or officers thereof, in matters which affect or involve the United States Customs Service. Categories of records in the system: Litigation report requests and responses thereto, reports of investigations, internal Customs Service memoranda summarizing or relating to the matter in controversy and other background information relating to the subject matter or origin of the litigation. Authority for maintenance of the system: 28 U.S.C. 507; 19 U.S.C. 1603; 5 U.S.C. 301; E.O. 6166; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to the Department of Justice or directly to United States Attorneys upon request to assist in representing the interests of the Government, the agency or officer or employee involved in the litigation, or to other agencies involved in the same or similar litigation; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted in file folder which is filed in an unlocked drawer within a metal container. Retrievability: Each case file is identified in the file folder within the metal container. Safeguards: The metal container described above is maintained within the area assigned to the Office of the Counsel. During non-working hours the room in which the metal container is located is locked. Retention and disposal: The files are retained until there is no longer any space available for them within the metal container, at which time the oldest files are transferred to the Federal Records Center. System manager(s) and address: Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC, 20229; Assistant Chief Counsel, 10 Causeway Street, Boston, MA 02222. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates with the request from an appropriate customs official, the Department of Justice or directly from a United States Attorney or other Government agency or officer which results in a communication regarding the particular case. Information in this file is also derived from reports of investigation regarding the enforcement of civil or criminal statutes or regulations, administrative proceedings or any matter affecting or involving the United States Customs Service or its officers or employees. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .136 System name: All Liquidated Damage, Penalty, and Seizure Cases; Prior Violators--Treasury/Customs. System location: Office of the Director, Fines and Penalties Office, U.S. Customs Service, 10 Causeway Street, Boston, MA 02109; Office of the Director, Fines and Penalties Office, U.S. Customs Service, P.O. Box 1490, St. Albans, VT 05478; and Fines, Penalties and Forfeitures Office, Laredo, TX 78044. Categories of individuals covered by the system: Prior violators of Customs Laws: e.g. Customhouse brokers, individual TIB violators, liquidated damage cases, penalty cases, and seizure cases. Categories of records in the system: Name and case number. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. [[Page 69790]] Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Stored on 3 x 5 index cards and in file folders. Retrievability: Alphabetically; by name. Safeguards: In file cabinet in locked room when not in use. Retention and disposal: Boston District files are kept for two years and then destroyed on site. St. Albans District files are kept for five (5) years and then destroyed. System manager(s) and address: Fines and Penalties Officer, U.S. Customhouse, Boston, MA 02109. Fines and Penalties Officer, Post Office and Customhouse Building, St. Albans, VT 05478; and Fines and Penalties Officer, Laredo, TX 78044. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information is received from the individual at the time the violation occurs and from penalty notices which are issued in the Penalties section. Also, the Office of Investigations provides any information developed during its investigation. Exemptions claimed for the system: None. TREASURY/CS .137 System name: List of Vessel Agents Employees--Treasury/U.S. Customs. System location: Office of Director, Mid-America Customs Management Center, Chicago, IL (see Customs appendix A). Categories of individuals covered by the system: Persons employed by Vessel agents. Categories of records in the system: Names, addresses, Social Security numbers, and dates and places of birth of persons employed. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Open file. Retrievability: Alphabetical listing of employees by vessel agent name. Safeguards: The file described is maintained in the Office of the Director, Mid-America Customs Management Center, Chicago, IL. During non-working hours the room/building in which the file is located is locked. Access limited to authorized Customs personnel. Retention and disposal: Employee name retained for period of employment with vessel agent agency. System manager(s) and address: Director, as appropriate, Mid-America Customs Management Center, Chicago, IL (see Location above). Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Submission of data by importing carrier or his agent. Exemptions claimed for the system: None. TREASURY/CS .138 System name: Litigation Issue Files--Treasury/Customs. System location: Office of Assistant Chief Counsel, Customs Court Litigation, Second Floor, 26 Federal Plaza, New York, NY 10007. Categories of individuals covered by the system: Parties in litigation before the United States Customs Court (or subunits or employees or officers thereof), and other individuals with knowledge of the issues in controversy, e.g., trade witnesses, foreign or domestic manufacturers, etc. Categories of records in the system: Litigation report requests and responses thereto, reports of investigations, internal Customs Service memoranda summarizing or relating to the matter in controversy and other background information relating to the subject matter or origin of the litigation. Authority for maintenance of the system: 19 U.S.C. 1514-1516; 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to the Department of Justice upon request to assist that Department in representing the interests of the Government, or agency involved in the litigation; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a [[Page 69791]] Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relates to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each issue file is inserted in a numerical file folder (according to issue) which is filed in an unlocked drawer within a metal container. Retrievability: Each issue filed is cross-indexed in the following card files: (a) By name of party--plaintiff; (b) by issue; and, (c) by titles of decided cases. Safeguards: The metal container described above is maintained within the area assigned to the Office of the Assistant Chief Counsel within the Federal Building. At all times the room in which the metal container is located is locked, and access to the building is controlled at all times by uniformed guards. Retention and disposal: These files are retained until there is no longer any space available for them within the metal container, at which time the oldest files are transferred to the Federal Records Center. System manager(s) and address: Assistant Chief Counsel, Customs Court Litigation, Second Floor, 26 Federal Plaza, New York, NY 10007. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates with the receipt of protest reports (based on information supplied by the subject individuals or by their authorized agents or attorneys) from the various Ports of Entry and/or litigation report requests from the Department of Justice which results in a written report to that Department regarding the facts of the particular case. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4), (G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/CS .144 System name: Mail Protest File--Treasury/Customs. System location: Foreign Mail Branch, 1751 NW., 79th Avenue, Miami, FL 33166; Port Director of Customs, P.O. Box 17423, Washington, DC 20041; 300 2nd Ave., South Great Falls, MT 59405; P.O. Box 1641, Honolulu, HI 96806; 1000 2nd Ave., suite 2100, Seattle, WA 98104-1049; U.S. Customs Mail Facility, Room 416, 1675--7th Street, Oakland, California 94615. Categories of individuals covered by the system: Individuals who have filed formal protest of the amount of duty assessed against mail parcels. Categories of records in the system: Letters, invoices, and other pertinent documents pertaining to protests. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are kept in file folders within a metal file cabinet. Retrievability: Records are retrievable by name or protest number. Safeguards: Access is limited to appropriate personnel and the office is locked during non-working hours. Retention and disposal: Records are maintained and disposed of in accordance with the Treasury Records Control Manual. System manager(s) and address: Port Director of Customs, 1751 NW. 79th Avenue, Miami, FL 33166; P.O. Box 17423, Washington, DC 20041; 405 W. Fourth Ave., Anchorage, AK 99501; 300 2nd Ave., South, Great Falls, MT 59405; 335 Merchant, Honolulu, HI 96813; 511 NW. Broadway, Portland, OR 97209; 555 Battery Street, San Francisco, CA 94126; 1000 2nd Ave., Suite 2100, Seattle, WA 98104-1049. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Source of information is from the sender, the addressee, the Customs value records, and the manufacturer of the item. Exemptions claimed for the system: None. TREASURY/CS .148. System name: Military Personnel and Civilian Employees' Claims Act File- Treasury/Customs. System location: Office of the Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229; Office of the Assistant Chief Counsel, Room 125, U.S. Customhouse, 40 S. Gay Street, Baltimore, MD 21202; Associate Chief Counsel, U.S. Customs Service, 6 World Trade Center, New York, NY 10048. Categories of individuals covered by the system: Persons filing claims under the Military Personnel and Civilian Employees' Claims Act of 1964. Categories of records in the system: Documents relating to the administrative handling of the claim [[Page 69792]] and documents submitted by the claimant in support of the claim. Authority for maintenance of the system: 31 U.S.C. 240-243; 5 U.S.C. 301; 31 CFR part 4; Treasury Department Administrative Circular No. 131, August 19, 1965; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted alphabetically in a file folder which is filed in an unlocked drawer within a metal container. Retrievability: Each case file is identified in a manual alphabetical card file by the name of the person who filed the claim and alphabetically in the file folder within the metal container by the name of the person who filed the claim. Safeguards: The metal container described above is maintained within the Customs Service Building. During non-working hours the room in which the metal container is located is locked, and access to the building is controlled at all times by uniformed guards. Retention and disposal: These files are retained until there is no longer any space available for them within the metal container, at which time the oldest files are transferred to the Federal Records Center. System manager(s) and address: Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229; Assistant Counsel, U.S. Customhouse, 40 S. Gay Street, Baltimore, MD 21202; Associate Counsel, U.S. Customs Service, 6 World Trade Center, New York, NY 10048. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates with the Treasury Department Form No. 3079, Civilian Employee Claim For Loss or Damage to Personal Property, which is completed and filed with the Customs Service by the claimant. Additional information contained in these files may be separately provided by the claimant or by the claimant's supervisor. Exemptions claimed for the system: None. TREASURY/CS .151 System name: Motor Vehicle Accident Reports--Treasury/Customs. System location: National Finance Center, U.S. Customs Service, 6026 Lakeside Blvd. Indianapolis, IN 46278. Categories of Individuals Covered By the System: U.S. Customs employees involved in automobile accident while on official duty. Categories of records in the system: Name, social security number, home address, telephone number, age, title, date of accident, place of accident, make, year, license number of vehicles, description of accident, information on driver of other vehicle. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Administrative Circular No. 131, dated August 19, 1965, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted in an alphabetical file folder which is filed in an unlocked drawer in a metal file cabinet. Retrievability: Each case file is in a file folder designated by the name of the Customs employee involved in the automobile accident. Safeguards: The metal file cabinet described above is maintained within the area assigned to the Regional Safety Coordinator within the office of the Customs Management Center. Access to the building during non- working hours is controlled. Retention and disposal: Files are maintained at location for two years and then transferred to the Federal Records Center where they are retained for four years. System manager(s) and address: Director, National Finance Center, U.S. Customs Service, 6026 Lakeside Blvd., Indianapolis, IN 46278. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in these files originates from the employee involved in the automobile accidents, police report and report of investigation conducted by the Office of Internal Affairs. [[Page 69793]] Exemptions claimed for the system: None. TREASURY/CS .156 System name: Narcotic Violator File-Treasury/Customs. System location: Fines, Penalties and Forfeitures Office, East Great Lakes Customs Management Center, 4455 Genessee St., Buffalo, NY 14225. Categories of individuals covered by the system: Persons who have been found in possession of any controlled substance within the Buffalo District. Categories of records in the system: Alphabetized cross reference of violators' names and the associated case numbers assigned to these individuals. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Open card file (3 x 5) is kept in metal flip file. Retrievability: Narcotic violator files are cross-referenced by a 3 x 5 alphabetized card which contains both name and case number. Safeguards: Open card file kept in the Fines, Penalties and Forfeitures Office which is locked after working hours. During working hours, a staff person is always in the office. The building is under 24 hour guard. Retention and disposal: File system has a purge date of two years after which cross reference cards are destroyed and case numbered file is no longer accessible by name of the individual. System manager(s) and address: Director, East Great Lakes Customs Management Center, 4455 Genessee St., Buffalo, NY 14225. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in these files is obtained from Search/Arrest and Seizure Reports transmitted to the Fines, Penalties and Forfeitures Office by ports and stations within the area. Exemptions claimed for the system: None. TREASURY/CS .159 System name: Notification of Personnel Management Division when an employee is placed under investigation by the Office of Internal Affairs-Treasury/ Customs. System location: Human Resources Division, East Texas Customs Management Center, 2323 S. Shepard St., suite 1200, Houston, TX 77019. Categories of individuals covered by the system: Customs employees who are suspected of misconduct. Categories of records in the system: A written or telephonic notification made by the Office of Internal Affairs that an investigation has been opened on an individual employee. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Notifications provided by the Office of Internal Affairs are maintained in a file folder and stored in a metal security cabinet equipped with a lock. Retrievability: The file contains the name of the employee; therefore, Retrievability is by the individual's name. Safeguards: A metal container, described above, is maintained within the area assigned to [[Page 69794]] Personnel Management. During non-working hours the room in which the metal container is kept is locked, and access to the building is controlled at all times by uniformed guards. Retention and disposal: The name file is retained until notification has been received that the investigation has been canceled or on receipt of a report of investigation from the Office of Internal Affairs. System manager(s) and address: Director, Human Resources Division, East Texas Customs Management Center, 2323 S. Shepard St., suite 1200, Houston, TX 77019. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The only source of notification that an employee has been placed under investigation is the Regional Director, Internal Affairs. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4), (G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/CS .162 System name: Organization (Customs) and Automated Position Management System (COAPMS)-Treasury/Customs. System location: Chief Financial Officer, U.S. Customs Service, Washington, DC 20229. Categories of individuals covered by the system: All Customs employees by organizational entity. Categories of records in the system: Position control number and other personnel data such as social security number, date of birth, name, etc. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are stored on magnetic tape. Retrievability: Records are indexed by organizational segment, code, position control number, and name. Safeguards: Limited access. Retention and disposal: Records are maintained on magnetic tape until employee separation. System manager(s) and address: Director, Human Resources Division, U.S. Customs Service, Washington, DC 20229. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: COAPMS is composed of four basic inputs--CF-105--Position Change Form-- presently prepared by the Headquarters Personnel Branch and operating offices: Post of Duty Codes-established by the Accounting Division; Ceilings-established by the Budget Division; and CF-112-a Request for PPBS Code and Standard Abbreviation of Position. In addition to these four sources, the IRS payroll tape has many inputs - 1150, 1125, 50, 52, union dues, etc., and Accounting tape K from IRS. Exemptions claimed for the system: None. TREASURY/CS .163 System name: Outside Employment Requests--Treasury/Customs. System location: Located in Headquarters and Customs Management Centers and/or appropriate Port or post of duty office of employee making request. Categories of individuals covered by the system: All employees engaged in outside employment. Categories of records in the system: Outside employment request. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: CF-3031 kept in manila folder. Retrievability: By employee name. Safeguards: Locked file cabinet or limited access offices. Retention and disposal: Until disengagement from outside employment or employee separation. System manager(s) and address: Appropriate managerial official in each headquarters, Customs Management Centers, SAC, port of employee. Notification procedure: Write to System Manager, provide your name and social security number. Record access procedures: Write to System Manager. Contesting record procedures: Write to System Manager, specify changes you are requesting and provide your name and social security number. Record source categories: Employee submission of Form CF-3031. Exemptions claimed for the system: None. TREASURY/CS .165 System name: Overtime Earnings--Treasury/Customs. [[Page 69795]] System location: Passenger Processing Port of San Francisco, San Francisco International Airport, P.O. Box 251867, San Francisco, CA 94125-1867; Los Angeles International Airport, 1099 S. LaCienega Blvd., Los Angeles, CA 90045; Port Director, 300 S. Ferry Street, Terminal Island, San Pedro, CA 90731; Port Director, 9 North Grande Ave., Nogales, AZ 85620; Customs Management Center Director, 4740 N. Oracle Rd., Suite 310, Tucson, AZ 85705; San Diego Barge Office; Offices of the Port Directors: San Ysidro, CA; Andrade, CA; Calexico, CA; Douglas, AZ; Las Vegas, NV; Lochiel, AZ; Lukeville, AZ; Naco, AZ; Oxnard, CA; Phoenix, AZ; San Luis Obispo, CA; San Luis, AZ; Sasabe, AZ; Tecate, CA; Tucson, AZ; Pembina, ND; Detroit, MI; Minneapolis, MN; Cleveland, OH; St. Louis, MO; Duluth, MN; Milwaukee, WI; Office of the Supervisory Warehouse Officer, U.S. Customhouse, Room 103, 2nd and Chestnut Streets, Philadelphia, PA 19106; Port Director, U.S. Customs Service, 40 S. Gay St., Baltimore, MD 21202-2004; Port Director, U.S. Customs Service, 111 West Huron Street, Buffalo, NY 14202; Port Director, U.S. Customs Service, 127 North Water Street, Ogdenburg, NY 13669; Port Director, U.S. Customs Service, 312 Fore Street, Box 4688, Portland, ME 04112; Port Director, U.S. Customs Service, 49 Pavilion Avenue, Providence, RI 02905; Port Director, U.S. Customs Service, PO Box 1490, St. Albans, VT 05478; Port Director, U.S. Customs Service, 10 Causeway Street, Boston, MA 02222; U.S. Customs Service, Honolulu International Airport, Honolulu, HI 96816, and maintained at each individual port within the south Texas Customs Management Center. Categories of individuals covered by the system: Inspection and Control employees participating in overtime assignments. Categories of records in the system: Name and the total current monetary earnings computed to the nearest dollar. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: The information is stored on government internal control personal computer data disks and the information on earnings is updated on a daily basis. Retrievability: The individual's name appears alphabetically. Safeguards: The room where the records are kept is locked at other than regular working hours. Passwords are required for access to records. Retention and disposal: The information on each employee constantly changes and is maintained as long as the employee is working in the overtime system. System manager(s) and addresses: Supervisory Customs Inspector, Station 1, U.S. Customs Service, 555 Battery Street, Room 111, San Francisco, CA 94125; Director, (Airport), Los Angeles International Airport, 1109 S. LaCienega Blvd., Los Angeles, CA 90045; Port Director, 300 S. Ferry Street, Terminal Island, San Pedro, CA 90731; Port Director, 9 North Grande Ave., Nogales, AZ 85620; Customs Management Center Director, 4740 N. Oracle Rd., Suite 310, Tucson, AZ 85705; San Diego Barge Office; Port Directors: San Ysidro, CA; Andrade, CA; Calexico, CA; Douglas, AZ; Las Vegas, NV; Lochiel, AZ; Lukeville, AZ; Naco, AZ; Oxnard, CA; Phoenix, AZ; San Luis Obispo, CA; San Luis, AZ; Sasabe, AZ; Tecate, CA; Tucson, AZ; Directors: Chicago, IL; Pembina, ND; Detroit, MI; Minneapolis, MN; Cleveland, OH; St. Louis, MO; Duluth, MN; Milwaukee, WI. Port Director of Customs, 77 SE 5th Street, Miami, FL 33131; Port Director of Customs, U.S. Customhouse, 2nd and Chestnut Streets, Philadelphia, PA 19106; Port Director of Customs, U.S. Customs Service, Honolulu, HI 96819. Notification procedure: See Customs appendix A. Records access procedures: See Customs appendix A. Contesting records procedures: See Access, Customs appendix A. Record source categories: Information is obtained from actual overtime earnings made by each employee in the system. Exemptions claimed for the system: None. TREASURY/CS .170 System name: Overtime Reports--Treasury/Customs. System location: U.S. Customs Service, Office of Investigations, South Central Region. RDI, 1440 Canal Street, New Orleans, LA 70112; SAC, 600 South Street, Room 444, New Orleans, LA 70130; SAC, P.O. Box 1704, Mobile, AL 36601; RA, 1719 West End Building, Room 303, Nashville, TN 37203, and each port within the South Texas Customs Management Centers. Categories of individuals covered by the system: All special agents in region certified to receive premium compensation. Categories of records in the system: Numbers of hours worked by special agents over and above the normal 40-hour week. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: These forms are maintained in file folders in a locked cabinet. Retrievability: Files are kept in alphabetical order. Safeguards: During non-working hours the rooms in which the above described containers are located are locked. Retention and disposal: These files are destroyed three years after special agent leaves agency or office. [[Page 69796]] System manager(s) and address: Resident Agent, U.S. Customs Service, 6125 Interstate, Bay 11, Shreveport, LA 71109; Resident Agent in Charge, c/o Drug Enforcement Agency, Little Rock, AR 72211; Resident Agent, Hoover Building, Ste. 216B, 8312 Florida Boulevard, Baton Rouge, LA 70806; Resident Agent, 1 Government Plaza, Rm. 423, 2909 13th Street, Gulfport, MS 39501; Resident Agent in Charge, U.S. Customs Service, U.S. Federal Building, Ste. 230, Jackson, MS 39269; Resident Agent in Charge, Station 1, Box 10182, Houma, LA 70363-5990; Resident Agent in Charge, 101 E. Cypress Street, Ste. 106, Lafayette, LA 70502; Resident Agent, 811 Bayou Pines Blvd., Lake Charles, LA 70601; Resident Agent, 811 Bayou Pines Blvd., Lake Charles, LA 70601; New Orleans Aviation Branch, P.O. Box 980, Belle Chasse, LA 70037. Notification procedure: See Customs appendix A. Record access procedures: Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates with, and consists solely of information supplied by employees. Exemptions claimed for the system: None. TREASURY/CS .171 System name: Pacific Basin Reporting Network. System location: Office of the Special Agent in Charge, U.S. Customs Service, 300 Ala Moana Boulevard, Room 6127, Honolulu, Hawaii 50104 Categories of individuals covered by the system: Records are maintained on masters, operators, pilots, crew members and passengers of vessels and aircraft traveling in or through the Pacific Basin. The Pacific Basin area includes the countries of northeast Asia, southeast Asia, the Pacific islands (both independent and non-independent), Australia, New Zealand, United States, Canada and Mexico. Categories of records in the system: This system of records included information pertaining to individuals, aircraft and vessels reporting; vessel/aircraft name and registration numbers; description of vessels and aircraft; departure and arrival information; and destination locations. Information about individuals includes name, date of birth, place of birth, physical description, nationality, passport number, address and occupation. Authority for maintenance of this system: 19 U.S.C. 1433, 1459, and 162; 49 U.S.C. App. 1590. Purpose(s): The purpose of the Pacific Basin Reporting Network is to implement a law enforcement data base containing records with identifying and other relevant information on vessels, aircraft and individuals traveling in or through the Pacific basin area, and where appropriate to disclose this information to other domestic and foreign agencies which have an interest in this information. Routine uses of records maintained in this system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal agencies and to state, local/territorial or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation or order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in response to a subpoena, where relevant or potentially relevant to the proceedings, or in connections with criminal law proceedings; (3) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; and (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained on tape, magnetic disc and hard copy. Retrievability: By name (individual, master or pilot); unique identifiers (date of birth, passport number, aircraft/vessel registration number); date, place of destination; port of registry; or vessel description. Safeguards: All officials accessing to the system of records have had a full field background check as required and access data on a need-to-know basis only. Procedural and physical safeguards are utilized such as accountability, receipt records and specialized communications security. The data system has an internal mechanism designed to restrict access to authorized officials. Hard-copy records are held in steel cabinets and are maintained according to the requirements of the U.S. Customs Reports Manual and Customs Security Manual. Access is limited by visual controls and/or lock system. During normal working hours, files are attended by responsible officials; they are locked during non-working hours and the building is patrolled by uniformed security guards. Retention and disposal: The records are periodically updated to reflect changes and maintained as long as needed, then shredded and destroyed. System manager(s) and address: Office of Special Agent in Charge, U.S. Customs Service, 300 Ala Moana Boulevard, Room 6127, Honolulu, Hawaii 50104. Notification procedure: Pursuant to 5 U.S.C. 552a(j)(2), and (k)(2), this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Records source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources need not be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), (e)(5) and (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). TREASURY/CS .172 System name: Parking Permits File--Treasury/Customs. [[Page 69797]] System location: Chief Financial Officer, U.S. Customs Service Headquarters, 1300 Pennsylvania Ave., NW., Washington, DC 20229. Categories of individuals covered by the system: Organizational units and persons holding parking permits. Categories of records in the system: Name of persons issued parking permits, and number of parking spaces assigned. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper files. Retrievability: By name. Safeguards: Office locked at night. Retention and disposal: Retained until changed. System manager(s) and address: Chief Financial Officer, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information is compiled when parking permit is assigned. Exemptions claimed for the system: None. TREASURY/CS .186 System name: Personnel Search--Treasury/Customs. System location: Office of Investigations, 423 Canal Street, New Orleans, LA 70130; Special Agent in Charge, 951 Government Street, Suite 700, Mobile, AL 36604. U.S. Customs Service, Honolulu International Airport, Honolulu, HI 96810; Ports of Entry, Nogales, AZ. Categories of individuals covered by the system: Individuals indicating unlawful or suspicious activity that might result in a Customs violation. Categories of records in the system: Name, address, phone number, place of business, physical description, associates, vessel, automobile, or aircraft identified with make, year, license number and registration of vehicles, area of activity, method of operation and other relevant and necessary information on individuals suspected of activity contrary to law. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records maintained in standard Customs file folders in locked metal cabinets. Retrievability: Records are indexed by identifying file number and manually retrieved. Safeguards: File maintained in locked metal file cabinet, the keys of which are controlled by the custodian of the files. Those departmental officials who may occasionally be granted access, consistent with their positions, have been cleared by a full background investigation and granted appropriate security clearance for critical sensitive positions. During non-working hours, the room housing the metal cabinets is locked. Retention and disposal: Negative Search Reports are destroyed after a five year period. Method of disposal is shredding. System manager(s) and address: Director, Office of Investigations, U.S. Customs Service, 423 Canal Street, New Orleans, LA 70130; Port Directors, as applicable, in Mid- America Customs Management Center, Chicago, IL; Special Agent in Charge, 951 Government Street, Mobile, AL 36604; Port Director of Customs, U.S. Customs Service, Honolulu, HI 96819; Port Directors at the various ports of entry in the Nogales, AZ. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this system originates with, and consists solely of, information supplied by the individual being searched and the patrol officer doing the search. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). [[Page 69798]] TREASURY/CS .190 System name: Personnel Case File--Treasury/Customs. System location: Office of the Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229; Office of the Associate Chief Counsel, U.S. Customs Service, Mid-America, 610 S. Canal St., Chicago, IL 60607; Associate Chief Counsel of Customs, 6 World Trade Center, New York, NY, 10048; Office of Assistant Chief Counsel, 555 Battery St., San Francisco, CA 94111; Associate Chief Counsel, 2323 S. Shepard St., Houston, TX 77019. Categories of individuals covered by the system: Current or former Customs Service employees against whom disciplinary action has been proposed or taken, who have filed grievances, and who have filed complaints under the Equal Opportunity (EO) Program, in most cases where administrative proceedings have been instituted. Categories of records in the system: Reports of investigation into alleged employee misconduct, internal Customs Service memoranda recommending disciplinary action, documents relating to the institution or conduct of disciplinary proceedings, documents relating to the filing and administrative disposition of formal and informal grievances and documents relating to the filing and administrative disposition of EO complaints. Authority for maintenance of the system: Title 5, United States Code; 5 U.S.C. 301; Title 5 Code of Federal Regulations; Treasury Departmental Order No. 165, revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to the Office of Personnel Management (OPM) in connection with administrative hearings and to the Department of Justice in connection with court proceedings resulting from appeals from decisions rendered at the administrative level; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted alphabetically in an unlocked drawer within a metal container. Retrievability: Each case file id identified in a manual alphabetical card file by name of the person, and each case file is similarly identified in alphabetical order within the metal container. Safeguards: The metal container described above is maintained within the Customs Service building. During non-working hours, the room in which the metal container is located is locked. Access to the building is controlled at all times by uniformed guards. Retention and disposal: These files are retained until there is no longer any space available for them within the metal container, at which time the oldest files are transferred to the Federal Records Center. System manager(s) and address: Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229; Associate Chief Counsel of Customs, U.S. Customs Service, Mid-America, 610 S. Canal St., Chicago, IL 60607; Associate Chief Counsel of Customs, New York, NY, 10048; Assistant Chief Counsel, 555 Battery St., San Francisco, CA 94111. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Records source categories: The information contained in these files results from investigation into alleged misconduct on the part of Customs Service employees, recommendations from appropriate Customs Service field personnel that disciplinary proceedings be instituted against Customs Service employees, the filing of EO complaints by Customs Service employees, the statements of Customs Service employees including the employees who are directly affected by the administrative proceedings, and statements or other information provided by private non-governmental individuals. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .193 System name: Operating Personnel Folder Files--Treasury/Customs. System location: Files are located in Headquarters, Customs Management Centers, SACs, Area Ports and other post of duty offices throughout the Customs Service depending upon post of duty of employee. (See Customs appendix A.) Categories of individuals covered by the system: Customs employees, present. Categories of records in the system: In addition to the appropriate Personnel offices, records are also maintained by district, port, or other post of duty management on personnel matters such as, but not limited to name, Social Security number, awards, letters of appreciation, promotions, step increases, memoranda, forms and materials related to hiring, address, pay, transfer and separation, service time, salary, phone, education, society memberships, publications, skills, [[Page 69799]] chronological work history, position descriptions, reports of discussions held with employee regarding performance, copies of letters written to employee concerning performance, overtime hours, seniority status, leave, overtime earnings, productivity, locator card information, and related employment records. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used: (1) To disclose to the public for employment and salary verification upon request. (2) To disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. (3) To disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit. (4) To disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings. (5) To provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. (6) To provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in file folders, and/or on index cards, ledgers, and computer disc. Retrievability: Records are indexed by name, or Social Security number. Safeguards: Records are located in lockable metal file cabinets or in secured rooms with limited access. Retention and disposal: When the employee leaves the Customs Service through transfer or other separation, the file will immediately be forwarded to the office maintaining the Official Personnel Folder. There it will be screened to insure that it contains no documents that should be permanently filed in the Official Personnel Folder other than exact duplicates of papers already so filed. The file and its contents will then be destroyed. System manager(s) and address: Program Management Officers at Headquarters, local Management Program Officers (MPOs) in Customs Management Centers and SAC offices, or managerial official in appropriate posts of duty of employee. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information in this system of records comes from employee, from personnel actions as noted in official personnel folders, and from supervisor. Exemptions claimed for the system: None. TREASURY/CS .196 System name: Preclearance Costs--Treasury/Customs. System location: Customs Management Center, 10 Causeway Street, Boston, MA 02222. Categories of individuals covered by the system: All Customs Inspectors and Foreign Service employees of North Central Region, who are stationed at Toronto and Montreal, Canada. Categories of records in the system: Salaries, living allowances and benefits paid to employees who are stationed at Toronto and Montreal, Canada. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Data is stored in a file folder within two metal file cabinets in the work area of the Budget Section. Retrievability: The file is identified as the ``Pre-clearance Record'' which contains the names of all employees listed in alphabetical order with corresponding costs associated with each employee. Safeguards: The file is located within an office that is locked during non- working hours. The building is guarded by [[Page 69800]] uniformed security police and only authorized persons are permitted entry to the building. Retention and disposal: The files are kept for three years and then destroyed. System manager(s) and address: Director, Customs Management Center, 10 Causeway Street, Boston, MA 02222. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in the system is obtained from the Bi- weekly Comprehensive Payroll Listing, Treasury Form 2979, supplied by the Payroll Data Center. Exemptions claimed for the system: None. TREASURY/CS .197 System name: Private Aircraft/Vessel Inspection Reporting System--Treasury/ Customs. System location: Office of Field Operations, U.S. Customs Service, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Categories of individuals covered by the system: Names of pilots and vessel masters arriving in the United States. Categories of records in the system: Names and personal identifiers of pilots, vessel masters, and owners of vessels with appropriate registration and/or documentation numbers and characteristics, and arrival dates at port of entry. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Magnetic disc and tape storage; microfiche. Retrievability: By individual name, private aircraft/vessel registration number; vessel name. Safeguards: All inquiries are made by officers with full field background investigation on a ``need-to-know'' basis only. Procedural and physical safeguards are utilized such as accountability and receipt records, guards patrolling the area, restricted access and alarm protection systems, special communications security, etc. Retention and disposal: Customs Form 178 (Private Aircraft Inspection Report) is destroyed after entry into data system. System manager(s) and address: Process Owner, Passenger Operations Division, U.S. Customs Service, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Proposed Customs Form 178 (Private Aircraft Inspection Report) which will be prepared by Customs officers, unnumbered forms prepared by vessel masters or owners who report their arrival to a United States port of entry, and other Federal agencies. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .201 System name: Property File-Non-Expendable--Treasury/Customs. System location: Offices of each Port within the Mid-America Customs Management Center (see Customs appendix A.); Office of Logistics Management, U.S. Customs Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229; Office of the Director, Customs Management Center, San Diego, CA; Offices of the Port Directors: San Ysidro, CA; Tecate, CA; Calexico, CA; Andrade, CA; San Diego Barge Office, and the Offices of the Customs Patrol Division, San Diego, CA; San Ysidro, CA; Calexico, CA; Tecate, CA; Port Directors Office, Entry Control Section (see Customs appendix A.); United States Customs Service, PO Box 1641, Honolulu, HI 96806; Federal Building, Room 198, 511 NW., Broadway, Portland, OR 97209; Management Program Specialist, U. S. Customs Service, 555 Battery Street, Room 329, San Francisco, CA 94126. Categories of individuals covered by the system: Employees issued non-expendable property. Categories of records in the system: Receipts for badges, cap insignias, bonded warehouse keys, identification cards, Government driver's licenses, firearms and other non-expendable property. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the [[Page 69801]] Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Locked file cabinet. Retrievability: Folders identified by individual's name. Safeguards: During non-working hours the room/building in which the file is located is locked. Access limited to authorized Customs personnel. Retention and disposal: Until employee separates/transfers. Transfer to National Personnel Records Center (NPRC), (CPR), St. Louis, MO, thirty days after employee is separated. System manager(s) and address: Port Directors in Mid-America Region; Director, Office of Logistics Management, U.S. Customs Service, Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC, 20229; Customs Management Center Directors, Port Directors, and Division Directors within the San Diego Customs District (see Customs appendix A.); Chief, Headquarters Support Branch, Logistics Management Division, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229; Local Property Officer, Room 228, Federal Building, Entry Control Section, 335 Merchant Street, Honolulu, HI 96813; Director, Federal Building, Room 198, 511 NW., Broadway, Portland, OR 97209; Administrative Officer, U.S. Customs Service, 555 Battery Street, Room 327, San Francisco, CA 94111. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this system consists of receipts of employees receiving non-expendable property. Exemptions claimed for the system: None. TREASURY/CS .206 System name: Regulatory Audits of Customhouse Brokers--Treasury/Customs. System location: Office of Regulatory Audit, United States Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, and at each of the field offices of Regulatory Audit (see Customs appendix A for addresses). Categories of individuals covered by the system: Persons licensed to do business pursuant to 19 U.S.C. 1641. Categories of records in the system: Audit reports of customs broker accounts and records; correspondence regarding such reports; Congressional inquiries concerning customs brokers and disposition made of such inquiries; names of officers of customs broker firms, license numbers and dates issued and district covered. Authority for maintenance of the system: 19 U.S.C. 1641; 19 CFR part 111. 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order,or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, safeguarding, retaining, and disposing of records in the system: Storage: Each custom broker permanent file is inserted in alphabetical order by name of the firm in an unlocked drawer within a metal file cabinet located in one or more regulatory audit offices. Each customs broker work paper file is similarly stored, but maintained in numerical order by audit report number. Retrievability: Each broker permanent file is readily retrievable when the name is given, while the workpaper file is retrievable after obtaining the audit report file number from within the permanent file. Safeguards: The files described above are maintained within the respective regulatory audit offices. During non-working hours, the offices in which the files are located are locked. Retention and disposal: Customhouse broker files are generally retained in each office at least three years, after which they are placed in General Service Administration long-term archival storage. System manager(s) and address: Director, Office of Regulatory Audit, United States Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229, and the Regional Directors, Regulatory Audit at each of the regional offices (see Customs appendix A for addresses). Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates in connection with customs broker audits conducted by the regional regulatory audit staffs. The audits may be supplemented with information furnished by the Office of the Regional Counsel, Office of Enforcement, and the Office of Regulations and Rulings. These audits include examinations of brokers business records, including data maintained in support of client customs business. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), [[Page 69802]] (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .207 System name: Reimbursable Assignment/Workticket System--Treasury/Customs. System location: U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Categories of individuals covered by the system: Customs Service employees who perform reimbursable services and parties in interest for whom reimbursable services are performed. Categories of records in the system: Name, address, Social Security number or importer of record number assigned by the Customs Service, listings of reimbursable overtime assignments of Customs employees, bills and refund checks issued to parties in interest, travel expenses incurred by Customs employees in connection with the reimbursable services. Authority for maintenance of the system: 19 U.S.C. 261, 267, and 1451; 19 CFR 24.16 and 24.17; 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The information in this system is contained in a computerized system utilizing magnetic tape storage techniques. Retrievability: The information in this system is retrieved by the individual's Social Security number or by the individual's importer of record number. Safeguards: Procedural and physical safeguards are utilized such as accountability and receipt access, guards patrolling the area, restricted access and alarm systems. Retention and disposal: The records in this system are retained in accordance with the requirements of the Treasury Records Control Manual. System manager(s) and address: Assistant Commissioner, Office of Field Operations, U.S. Customs Service Headquarters, 1300 Pennsylvania Ave, NW., Washington, DC 20229. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this system originates with the receipt of a request for reimbursable services from the party in interest. In addition, information in this system is derived from Customs Form 5106 (Notification of Importer's Number/Application for Importer's Number) which is filed with the Customs Service by the importer, and from Customs Form 6082 (Work Ticket) which is filed by the Customs Inspector who performed the reimbursable services. Exemptions claimed for the system: None. TREASURY/CS .208 System name: Restoration of Forfeited Annual Leave Cases--Treasury/Customs. System location: Located in U.S. Customs Service, National Finance Center, Indianapolis, Indiana, and Mission Support Office of each Customs Management Center. (See Customs appendix A for addresses). Categories of individuals covered by the system: Employees of the U.S. Customs Service who have applied for restoration of forfeited annual leave. Categories of records in the system: Employee applications for restoration of leave. Management decisions on employee applications for restoration of leave. Applicable regulations. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are stored in manila folders. Retrievability: Records are indexed by name. Safeguards: Records are maintained in locked files. Retention and disposal: Records are retained in accordance with the requirements of the Treasury Records Control Manual. System manager(s) and address: Mission Support Officer in each Customs Management Center, and the Director, National Finance Center, Indianapolis, Indiana Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. [[Page 69803]] Record source categories: Evidential materials supporting employee applications for restoration of forfeited annual leave. Evidential materials supporting management decisions. Exemptions claimed for the system: None. TREASURY/CS .209 System name: Resumes of Professional Artists--Treasury/Customs. System location: Area Director, New York Seaport Area, 6 World Trade Center, New York, NY 10048. Categories of individuals covered by the system: Professional Artists. Categories of records in the system: Artist's name and professional art background. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Paper. Retrievability: Alphabetical listing. Safeguards: Filing cabinet, office locked at end of day. Retention and disposal: Records are disposed of in accordance with the requirements of the Treasury Records Control Manual. System manager(s) and address: Area Director, New York Seaport Area, 6 World Trade Center, New York, NY 10048. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Resume information provided by artist. Exemptions claimed for the system: None. TREASURY/CS .211 System name: Sanction List--Treasury/Customs. System location: Director, U.S. Customs, National Finance Center, PO Box 68907, Indianapolis, Indiana 46228. Categories of individuals covered by the system: Persons who are indebted to the United States Government for bills that are unpaid and past due. Categories of records in the system: Listing is issued weekly showing individual's name and address plus number and amount of unpaid and past due bills. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each sanction list is stored in a file drawer in an unlocked file cabinet. Retrievability: Each sanction list is identified by month and year of issuance. Safeguards: The file cabinet described above is maintained within the area assigned in the Customs Office. During non-working hours the room and/ or building in which the file cabinet is located is locked. Retention and disposal: Retained in Customs Office for minimum of one year. Disposal in accordance with Records Control Manual. System manager(s) and address: Director, U.S. Customs, National Finance Center, PO Box 68907, Indianapolis, Indiana 46022. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this listing is secured from CF 6084 Bill Form issued to each individual and correspondence files maintained for individuals. Exemptions claimed for the system: None. TREASURY/CS .212 System name: Search/Arrest/Seizure Report--Treasury/Customs. System location: Office of Investigations, Offices of the U.S. Customs Service. (See Customs appendix A.) Categories of individuals covered by the system: Persons who have or may have violated a law of the United States. Categories of records in the system: Name, alias, date of birth, age, personal data, addresses, home and business telephone numbers, occupation, background information, associations, license number and registration number of vehicle, vessel and/or aircraft, mode of entry of individual or contraband, fingerprints, pictures, declaration forms, cash receipts, receipt for seized goods, all other forms pertinent to the case, such as Notice to Master, etc. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statue, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has [[Page 69804]] requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case is placed in a folder which is filed in numerical order according to the assigned case file number. These files are kept in a locked metal cabinet. Retrievability: The above-mentioned case file numbers are cross-indexed by name to such numbers, and cards are filed alphabetically within a metal file box. Safeguards: The metal file cabinet and the metal file box are located within an office that is locked during non-working hours. Retention and disposal: These cases are retained for a period of three years after which they are destroyed together with related index cards. System manager(s) and address: Special Agent in Charge. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources may not need to be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .214 System name: Seizure File--Treasury/Customs. System location: Special Agent in Charge, Room 508, U.S. Customs Service, 6 World Trade Center, New York, NY 10048. Categories of individuals covered by the system: Ship masters, ship crew members, longshoremen, vessels, private aircraft, private vessels, individuals from whom seizures have been made, or upon whom Memoranda of Information Received and Reports of Investigation have been written. Categories of records in the system: Memoranda of Information Received and reports of Investigation which are reports from law enforcement agencies of suspects or arrests. Reports of Seizures by Customs, other information indicating violators or suspected violators. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Manila files within metal file cabinets. Retrievability: Alphabetical; for aircraft or car by number; by seizure number; by name of individual. Safeguards: Room has a 24-hour guard and is locked. Retention and disposal: Seizure files are maintained for three years after final disposition. Memoranda of Information Received are maintained as long as needed. System manager(s) and address: Director, Patrol Division, U.S. Customs Service, 6 World Trade Center, New York, NY 10048. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources may not need to be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .215 System name: Seizure Report File--Treasury/Customs. System location: U.S. Customs Mail Facility, Room 416, 1675-7th Street, Oakland, CA 94615. Categories of individuals covered by the system: Individuals to whom prohibited merchandise is addressed. [[Page 69805]] Categories of records in the system: Name, address, property description, estimated foreign value, duty, domestic value, circumstances of seizure, sender, section of law violated, delivery to San Francisco seizure clerk. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statue, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The information in this system is contained on Customs Form 6051 Custody Receipt for Retained or Seized Property and Customs Form 151- Search/Arrest/Seizure Report. These forms are placed within file folders which are located in a metal file cabinet. Retrievability: Each Seizure Report and Custody Receipt (stapled together) are identified by the name of the person to which the seized items are addressed and the names are filed by seizure number by fiscal year. Safeguards: The file folders are placed within a metal cabinet which is located within an office that is locked during non-working hours. The building is guarded by uniformed security police and only authorized persons are permitted in the building. Retention and disposal: Last three fiscal years records are kept in a file cabinet in the office. System manager(s) and address: Chief, Mail Branch. See location above. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this system originates with and consists of information obtained from mail shipments. Exemptions claimed for the system: None. TREASURY/CS .224 System name: Suspect Persons Index--Treasury/Customs. System location: U.S. Customs Officers located at the following addresses: 300 2nd Avenue, So., Great Falls, MT 59405; 555 Battery Street, San Francisco, CA 94111; 1000 2nd Ave., Suite 2100, Seattle, WA 98104. Categories of individuals covered by the system: Persons suspected of violation of Customs Laws. Categories of records in the system: Name and related file number. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statue, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Maintained in folders and stored in metal file cabinet. Retrievability: The office and building are locked during non-working hours. Safeguards: Alphabetical by use of cross index. Retention and disposal: Records are maintained and disposed of in accordance with Records Disposal Manual. System manager(s) and address: Port Directors of Customs. See location above. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). [[Page 69806]] TREASURY/CS .226 System name: Television System--Treasury/Customs. System location: Office of Port Directors at ports of entry. Categories of individuals covered by the system: Persons involved in incidents related to a secondary search and subsequent disturbance while entering the United States from Mexico. Categories of records in the system: An audio-video cassette recording of persons being escorted into, as well as inside, the secondary offices of the Customs area of the Port of Entry. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised, as amended, and the Customs Regulations. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Audio-video cassette. Retrievability: By subject's name, date, and time. Safeguards: Cassettes are under control of Port Director and released only to the courts when subpoenaed or when requested to be reviewed by subject and his attorney. Retention and disposal: All cassettes with incidents are retained for six months. Those on which some action may be taken are retained for one year or close of the case. Cassettes are reusable. Therefore, erasure occurs when new recording takes place. System manager(s) and address: Port Directors offices. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, above. Record source categories: Audio-video recording of persons being escorted into the Customs area. Exemptions claimed for the system: None. TREASURY/CS .227 System name: Temporary Importation Under Bond (TIB) Defaulter Control System-- Treasury/Customs. System location: U.S. Customs Service, Office of Investigations, 1300 Pennsylvania Avenue, NW, Washington, DC 20229. Categories of individuals covered by the system: Individuals who have been denied T.I.B. privileges because of failure to pay outstanding liquidated damages. Categories of records in the system: Individual's name, personal identifying numbers and characteristics, address, company and case description, etc. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: (1) Magnetic disc and tape storage; (2) Hard Copy; (3) Microfiche files. Retrievability: Indexing is by violator name. Safeguards: All inquiries are made by officers with full field background investigations on a ``need to know'' basis only. Procedural and physical safeguards are utilized such as accountability and receipt records, guards patrolling the area, restricted access and alarm protection systems, special communications security, etc. Retention and disposal: Records are disposed of in accordance with the requirements of the Treasury Records Control Manual. System manager(s) and address: Assistant Commissioner, Office of Investigations, U.S. Customs Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229. [[Page 69807]] Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, above. Record source categories: Customs officers completing Customs Form 164 (TECS-TIB Defaulter Control). Exemptions claimed for the system: None. TREASURY/CS .232 System name: Tort Claims Act File--Treasury/Customs. System location: Office of the Associate Chief Counsel, U.S. Customs Service, One World Trade Center, Suite 741, Long Beach, CA 90832; Associate Chief Counsel of Customs, 6 World Trade Center, New York, NY 10048; Office of the Associate Chief Counsel, U.S. Customs Service (Chicago), 610 South Canal St., Chicago, IL 60607; Office of Associate Chief Counsel (Houston), 2323 South Shepard St., Houston, TX 77019; Office of the Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW, Washington, DC 20229; Office of Assistant Chief Counsel, 555 Battery Street, San Francisco, CA 94126; and Office of Assistant Chief Counsel, 1000 Second Avenue, Suite 2200, Seattle, WA 98104. Categories of individuals covered by the system: Private persons who have filed or may file claims under the Federal Tort Claims Act for property damage or personal injury allegedly caused by a wrongful or negligent act or omission on the part of a Customs Service employee while acting within the scope of his employment. Categories of records in the system: Reports of Investigation regarding accidents involving Customs employees, documents relating to the administrative handling of the claims filed thereon, and documents submitted by the claimant in support of the claim. Authority for maintenance of the system: 28 U.S.C. 2672, et seq; 28 CFR 14.1, et seq; 31 CFR 3.1, et seq; Treasury Department Administrative Circular No. 131, dated August 19, 1965. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted in a numerical file folder which is filed in an unlocked drawer within a metal container. Retrievability: Each case file is identified in the numerical file folder within the metal container by the name of the person who has filed or may file a claim. Safeguards: During non-working hours the room in which the metal container is located is locked, and access to the building is controlled at all times by uniformed guards. Retention and disposal: Tort claim files are retained until there is no longer any space available for them within the metal container, at which time the oldest closed files are transferred to the Federal Records Centers. System manager(s) and address: Associate Chief Counsel, U. S. Customs Service, One World Trade Center, Suite 741, Long Beach, CA 90832; Associate Chief Counsel, U.S. Customs Service, 6 World Trade Center, New York, NY 10048; Associate Chief Counsel of Customs, 610 south Canal St., Chicago, IL 60607; Associate Chief Counsel, 2323 South Shepard St., Suite 1246, Houston, TX 77019; Chief Counsel, U.S. Customs Service Headquarters, 1300 Pennsylvania Avenue, NW, Washington, DC 20229; Office of Assistant Chief Counsel, 555 Battery Street, San Francisco, CA 94126; and Office of Assistant Chief Counsel, 1000 Second Ave., Suite 2200, Seattle, WA 98104-1049. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates with a Standard Form 95 (Claim for Damage or Injury) which is completed and filed with the Customs Service by the claimant. Using these forms as a basis, investigations are conducted by authorized Customs Service investigative personnel in order to determine the facts surrounding the claims. During these investigations information may be elicited from Customs Service employees, private persons, or any other parties who may have information regarding the facts surrounding the claims. When a claim is not filed, the information is limited to the investigative reports of the property damage or personal injury. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .234 System name: Tort Claims Act File--Treasury/Customs. System location: Offices of the Director, Customs Management Center, Mid-America, Chicago, IL, Ports, and South Texas Customs Management Center. (See Customs appendix A.) [[Page 69808]] Categories of individuals covered by the system: All individuals presenting claims of damage to personal property resulting from Customs activities. Categories of records in the system: Written damage claims supported by estimates, bills, claim forms and internal Customs Service memoranda. Authority for maintenance of the system: 31 CFR part 3; 5 U.S.C. 301; Treasury Department Order No. 165, revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used: To provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Filed in cabinets in the Port Directors offices. Retrievability: Folders filed in alphabetical sequence. Safeguards: File cabinets are located within the area assigned in the Customs office. During non-working hours the room in which the cabinets are located is locked. Retention and disposal: Retained in Port Directors offices for three years then transferred to the Federal Records Centers for seven years and three months prior to destruction. System manager(s) and address: Port Director as appropriate in the Mid-America Customs Management Center, Chicago, IL. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, above. Record source categories: The information in this system originates with a written claim submitted by the claimant, as well as information supplied on Standard Form 95 and internal Customs memoranda. Exemptions claimed for the system: None. TREASURY/CS .238 System name: Training and Career Individual Development Plans--Treasury/Customs. System location: Located at the Mission Support Office at each Customs Management Center. Categories of individuals covered by the system: All U.S. Customs employees. Categories of records in the system: Records are maintained on training or other development activities completed and/or planned for individual employees, whether for programs such as Executive Development or Upward Mobility, or other special emphasis development programs. Records also include such things as, but not limited to skills, abilities, education, experience, career plans and goals, and other related information. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are located in file folders, and/or official personnel folder, and in electronic media. Retrievability: Records are indexed by name. Safeguards: Records are maintained in locked file or office. Retention and disposal: Records are retained until separation or until employee is no longer part of a special emphasis program. System manager(s) and address: Mission Support Officer at each Customs Management Center. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, above. Record source categories: Information is obtained from the employee and supervisors. Exemptions claimed for the system: None. TREASURY/CS .239 System name: Training Records--Treasury/Customs. System location: Scheduling Office, U.S. Customs Service Academy, FLETC. Categories of individuals covered by the system: Customs employees who have completed training. Categories of records in the system: Standard Form 182, Request, Authorization, Agreement and Certification of training. Selected information also recorded in individuals permit record, and a copy of the form is filed in the individual's official personnel folder. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in file folders, on file cards, on training forms, or on discs. Retrievability: Records are indexed by name. Safeguards: Records are maintained in a locked file or room, or with limited access. Retention and disposal: Records are maintained for up to three years after employee separates from the Service. [[Page 69809]] System manager(s) and address: National Director of Training, U. S. Customs SVC Academy, FLETC Notification procedure: U. S. Customs Service Academy, Building 70--FLETC, Glynco, GA 31524 Record access procedures: U. S. Customs Service Academy, Building 70--FLETC, Glynco, GA 31524 Contesting record procedures: U. S. Customs Service, Director, Office of Human Resources, 1300 Pennsylvania Avenue, NW, Washington, DC 20229 Record source categories: Information for this file is obtained from supervisors, managers, instructors, educational institutions, and/or training facilities such as the Office of Personnel Management, Department of the Treasury, etc. Exemptions claimed for the system: None. TREASURY/CS .244 System name: Treasury Enforcement Communications System (TECS)--Treasury/ Customs. System location: Office of Investigations, U.S. Customs Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229. Categories of individuals covered by the system: (1) Violators or suspected violators of U.S. Customs or related laws (some of whom have been apprehended by Customs officers); (2) Individuals who are suspected of, or who have been arrested for, thefts from international commerce; (3) Convicted violators of U.S. Customs and/or drug laws in the United States and foreign countries; (4) Fugitives with outstanding warrants--Federal or state; (5) Victims of U.S. Customs law violations; (6) Owners, operators and/or passengers of vehicles, vessels or aircraft traveling across U.S. borders; (7) Individuals participating in financial transactions reported under the Bank Secrecy Act. Categories of records in the system: Every possible type of information from a variety of Federal, state and local sources, which contributes to effective law enforcement may be maintained in this system of records. Records include but are not limited to records pertaining to known violators, wanted persons, lookouts (temporary and permanent), reference information, regulatory and compliance data. Information about individuals includes but is not limited to name, alias, date of birth, address, physical description, various identification numbers (i.e., seizure number), details and circumstances of a search, arrest, or seizure, case information such as merchandise and values, methods of theft, etc. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Magnetic disc and tape, laser optical disks, microfiche, and hard copy. Retrievability: By name; unique identifiers, address, or in association with an enforcement report or other system document. Safeguards: (1) All officers making inquiries have had a full field background investigation and are given information on a ``need-to-know'' basis only. (2) Procedural and physical safeguards are utilized such as accountability and receipt records, guards patrolling the area, restricted access and alarm protection systems, special communications security, etc. Retention and disposal: Review is accomplished by Customs officers each time a record is retrieved and on periodic basis to see if it should be retained or modified. Since both temporary and permanent records are maintained, period of retention will vary with type of record entered. The records are disposed of by erasure of magnetic tape or disc, and by shredding and/or burning of hard copy documents. System manager(s) and address: Assistant Commissioner, Office of Investigations, U.S. Customs Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229. Notification procedure: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).) Record access procedures: This system of records may not be accessed under the Privacy Act for the purpose of inspection. Contesting record procedures: Since this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual and those records, if any, cannot be inspected, the system may not be accessed under the Privacy Act for the purpose of contesting the content of the record. Record source categories: This system contains investigatory material compiled for law enforcement purposes whose sources need not be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), (5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). TREASURY/CS .249 System name: Uniform Allowances-Unit Record--Treasury/Customs. [[Page 69810]] System location: Financial Management Office, 99 SE First Street, Miami, FL 33131; Management Services Branch, Administration Division, Port Director, San Juan, PR 00903; Financial Management Division, U.S. Customs Service, 10 Causeway St., Room 801, Boston, MA 02222. Categories of individuals covered by the system: U.S. Customs Employees. Categories of records in the system: Name-Record of Uniform Allowance Payments. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Files are maintained in an unlocked drawer within a metal file cabinet. Retrievability: Alphabet by name. Appropriation Accounting Document Number. Safeguards: The metal container described above is maintained within the area assigned to the Financial Management Division within the Customs Service Building. During non-working hours the room in which the metal container is located is locked and access to the building is controlled by uniformed guards. Retention and disposal: These files are retained as prescribed by GAO Regulations or until there is no longer any space available for them within the metal container, at which time the oldest files are transferred to the Federal Records Centers. System manager(s) and address: Director of Financial Management, 99 SE First Street, Miami, FL 33131; Port Director, U.S. Customs Service, PO Box 2112, Old San Juan, PR 00903; Director, Financial Management Division, U.S. Customs Service, 10 Causeway St., Room 801, Boston, MA 02222. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, above. Record source categories: From memoranda received from Ports. Data transcribed from Payment Vouchers. Exemptions claimed for the system: None. TREASURY/CS .251 System name: Unscheduled Overtime Report (Customs Form 31)--Treasury/Customs. System location: Director, Office of Operations, 6 World Trade Center, Room 508, New York, NY 10048. Categories of individuals covered by the system: Special Agents assigned to the office of Regional Director of Investigations authorized to receive unscheduled overtime remuneration. Categories of records in the system: Customs Form 31 enumerates the nature of overtime performed, the number of hours and the date on which the overtime was performed and the case number of investigation. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The information in this system is contained on CF 31, the forms are contained within a file folder and are placed in a metal file cabinet. Retrievability: By name. Safeguards: The file cabinet is maintained within the area assigned to the Director of Investigations, New York, within the Customhouse. During non-working hours the complex in which the file is located is locked and access to the building is controlled at all times by uniform guards. Retention and disposal: The forms are destroyed after three (3) years. System manager(s) and address: Regional Director of Investigations. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this system originates from the Special Agent who performs the unscheduled overtime. Exemptions claimed for the system: None. TREASURY/CS .252 System name: Valuables Shipped Under the Government Losses in Shipment Act-- Treasury/Customs. System location: Director, Customs Management Center, 610 S. Canal Street, Chicago, IL 60607. Categories of individuals covered by the system: Customs employees collecting and transmitting funds to cashier for deposit. Categories of records in the system: Name of employee, collection document serial numbers, amount of collection. Authority for maintenance of the system: Section 300.30, Customs Accounting Manual; 5 U.S.C. 134f; 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to those officers and employees of the Customs Service and the Department of [[Page 69811]] the Treasury who have a need for the records in the performance of their duties; (2) disclose records as required in administration of the Freedom of Information Act (5 U.S.C. 552). Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Filed in folders with the individual's name appearing at the top thereof in a file cabinet. Retrievability: Each record folder is filed by name of individual. Safeguards: The cabinet described above is maintained within the area assigned in the Customs office. During non-working hours the area in which the cabinet is located is secured. Retention and disposal: Retained for three years and then forwarded to FRC for seven years retention. System manager(s) and address: Port Director, as appropriate, in the Mid-America Customs Management Center, Chicago, IL 60607. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Data submitted by individual Customs employee involved. Exemptions claimed for the system: None. TREASURY/CS .258 System name: Violator's Case Files--Treasury/Customs. System location: Port Director of Customs, U.S. Customs Service, Main and Stebbins Streets, St. Albans, VT 05478. Categories of individuals covered by the system: Individuals involved in smuggling, filing false invoices, documents or statements, violators of Customs bonds, or any violation of Customs laws. Categories of records in the system: Individual's name and address, Social Security number and physical description; alias, occupation, type of violation, previous record, driver's license, passport number, notes from inspectors involved, and any other supporting documents. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folders and 3 x 5 index cards. Retrievability: Filed by case number. Safeguards: Files are under the supervision of Fines, Penalties and Forfeitures Officer from 8 a.m. to 5 p.m., Monday through Friday. All other hours, office remains locked. Retention and disposal: Files are maintained in the office of the Fines, Penalties, and Forfeitures Officer for a period of five years or six years. At the conclusion of this period, they are destroyed by shredding. System manager(s) and address: Port Director, U.S. Customs Service, St. Albans, VT 05478. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: See ``Categories of individuals covered by the system'' above. The system contains material for which sources may not need to be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .260 System name: Warehouse Proprietor Files--Treasury/Customs. System location: Mid-America Customs Management Center, 610 S. Canal St., Suite 900, Chicago, IL 60607. (See Customs appendix A.) Categories of individuals covered by the system: Present and past warehouse proprietors and employees that require an investigation and related information. Categories of records in the system: Report of investigations, application and approval or denial of bond to act as warehouse proprietor and other Customs Service Memoranda. Names, addresses, Social Security numbers, and dates and places of birth of persons employed. Authority for maintenance of the system: Customs Regulations, part 19, 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies [[Page 69812]] responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in file folders and stored in file cabinets in each Port Director's office within the Mid-America Customs Management Center, Chicago, IL 60607. Retrievability: Each file is identified by the name of the warehouse proprietor. Safeguards: The file cabinets are maintained within the area assigned to the District Director. During non-working hours the room and/or building in which the file cabinet is located is locked. Retention and disposal: Employee name data retained for period of employment with warehouse proprietor. System manager(s) and address: Port Director, as appropriate, in the Mid-America Customs Management Center, Chicago, IL 60607. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this file originates from the individual applicant for warehouse proprietor's bond, from reports of investigation, and other Customs Memoranda. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .262 System name: Warnings to Importers in lieu of Penalty--Treasury/Customs. System location: Located in the Office of the Director, Customs Management Center, 610 S. Canal St., Suite 900, San Diego, CA 92101; Offices of the Port Directors, U.S. Border Station, San Ysidro, CA 92073; P.O. Box 189, Tecate, CA 92080; P.O. Box 632, Calexico, CA 92231; 235 Andrade Road, Winterhaven, CA 92283; Andrade, CA; San Diego Barge Office. Categories of individuals covered by the system: Individuals and firms in violation of Customs's laws. Categories of records in the system: Brief record of violation and warning. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Maintained on 5 x 7 cards. Retrievability: Alphabetically indexed. Safeguards: Not accessible to other than Customs officers. Retention and disposal: The records are disposed of in accordance with the Treasury Records Control Manual. System manager(s) and address: Port Directors, and Directors within the Customs Management Center/ Southern California Customs District. (See Customs appendix A.) Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Customs Officials. Exemptions claimed for the system: None. TREASURY/CS .268 System name: Military Personnel and Civilian Employees' Claims Act File-- Treasury/Customs. System location: Office of the Associate Chief Counsel, U. S. Customs Service, 2323 South Shepard St., Houston, TX 77019. Categories of individuals covered by the system: Current or former Customs employees filing claims under the Military Personnel and Civilian Employees' Claims Act of 1964. [[Page 69813]] Categories of records in the system: Documents relating to the administrative handling of the claim and documents submitted by the claimant in support of the claim. Authority for maintenance of the system: 31 U.S.C. 240-243; 31 CFR part 4; Treasury Department Administrative Circular No. 131, August 19, 1965; 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Each case file is inserted alphabetically in a file folder which is filed in an unlocked drawer within a metal container. Retrievability: Each case file is identified alphabetically in the file folder within the metal container by the name of the person who filed the claim. Safeguards: The metal container described above is maintained within the area assigned to the Office of the Regional Counsel (12th floor), 500 Dallas Street, Houston, TX 77002. During non-working hours the room in which the metal container is located is locked, and access to the building is controlled at all times by uniformed security guards provided by the lessor. Retention and disposal: These files are retained until closed at which time the closed files are transferred to the Director, Logistics Management Division, Office of the Director, East Texas Customs Management Center, Houston, TX, for ultimate transportation to the Federal Record Center. System manager(s) and address: Associate Chief Counsel, U. S. Customs Service, 2323 South Shepard St., Houston, TX 77019. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information contained in these files originates with the Treasury Department Form No. 3079, Civilian Employee Claim For Loss or Damage to Personal Property, which is completed and filed with the Customs Service by the claimant. Additional information contained in these files may be separately provided by the claimant or by the claimant's supervisor. Exemptions claimed for the system: None. TREASURY/CS .269 System name: Accounts Payable Voucher File--Treasury/Customs. System location: Financial Management Division, U.S. Customs Service, Gulf Customs Management Center, 423 Canal Street, New Orleans, LA 70130. Categories of individuals covered by the system: All South Central Region personnel to whom travel and other disbursements are made. All individuals who provide goods and services to the South Central Region. Categories of records in the system: Invoices and travel/other vouchers and supporting disbursements schedules. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folders in unlocked file cabinets. Retrievability: By name. Safeguards: Usage limited to Regional personnel; cabinets are located in rooms which are locked during non-working hours. Retention and disposal: In accordance with Records Control Manual; records are disposed of when no longer needed. System manager(s) and address: Director, Financial Management Division, U.S. Customs Service, Gulf Customs Management Center, 423 Canal Street, New Orleans, LA 70130. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Invoices and travel/other vouchers submitted by the individual. Exemptions claimed for the system: None. TREASURY/CS .270 System name: Background-Record File of Non-Customs Employees-Treasury/Customs. System location: Office of Internal Affairs, U.S. Customs Service, 1300 Pennsylvania Ave. NW, Washington, DC. Categories of individuals covered by the system: Present and past non-Customs personnel requiring a background investigation to be granted a permit to conduct Customs business. Categories of records in the system: Report of background investigations, names, addresses, Social Security numbers and date and place of birth, etc. of non-Customs employees. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of [[Page 69814]] an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in file folders and stored in file cabinets in the Director's office. Records are also maintained in computer format in ports providing internal aircraft arrival/departure services. Retrievability: Each file is identified by the name of the non-Customs employee. Safeguards: The file cabinets are maintained within the area assigned to the Director. During non-working hours the room and/or building in which the file cabinet is located is locked. Computer format are maintained in locked access areas within each respective district and/or port office. Retention and disposal: Employee name data is retained during the period the non-Customs employee requires admittance to restricted areas. System manager(s) and address: Personnel Security Division, Office of Internal Affairs, Customs Headquarters. (For addresses see Customs Service appendix A). Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information in this file originates from the individual non- Customs employee granted a permit to conduct Custom's business and from reports of background investigation which include interviews of Customs personnel and private parties and from other Customs internal documents. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), (5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). TREASURY/CS .271 System name: Cargo Security Record System--Treasury/Customs. System location: Director, Customs Management Center, 423 Canal Street, New Orleans, LA 70130; Port Director, PO Box 2748, Mobile, AL 36601. Categories of individuals covered by the system: Drivers of motor vehicles or licensed cartmen and lightermen; properties and operators of each class of Customs bonded warehouse and their employees. Categories of records in the system: Records on drivers of motor vehicles contain information relating to personal statistical data, physical characteristics, history of past employment, previous five years residences, alias (if any), citizenship, military records, criminal record other than traffic violations, use of narcotic drugs, and photograph. Name of operator of bonded warehouse and employees. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folder with Customs Form 3078, Customs Form 73, Photographs, and correspondence; For bonded warehouses, file folder contains Customs Form 3581 and names, addresses, and Social Security number of all employees; all stored in metal file cabinet. Alphabetical list of current I.D. cards issued on drivers retained in file folder and stored in desk drawer. Retrievability: By individual name or corporate name. Safeguards: Locked metal file cabinet and desk drawer of customs employee; building secured after hours. Retention and disposal: Information on drivers is retained in an active file until revoked or canceled. After revocation or cancellation, the information folder is placed in an inactive file for a period of five years, after which time the records are disposed of in accordance with the General Services Administration Records Disposal Manual. Information on proprietor bonded warehouse operators and employees is retained on file until Customs bonded operations cease and are discontinued, then are maintained in an inactive file for a period of three years. Final disposition is in accordance with the GSA Records Disposal Manual. [[Page 69815]] System manager(s) and address: Director, Customs Management Center, 423 Canal Street, New Orleans, LA 70130; Port Director, PO Box 2748, Mobile, AL 36601. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Information is obtained from applicant (individual or corporation) and from reports of investigation on drivers obtained from Regional Director, Investigations, U.S. Customs Service. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(2). TREASURY/CS .272 System name: Currency Declaration File (Customs Form 4790)--Treasury/Customs. System location: Law Enforcement Systems Division, U.S. Customs Service, PO Box 85145, San Diego, CA 92138 (for addresses of Port Directors, see Customs appendix A). Categories of individuals covered by the system: Individuals departing from or entering the country who filed IRS Form 4790. Categories of records in the system: Name, identifying number, birth date, address, citizenship, visa date and place, immigration alien number, kinds and amounts of monetary instruments, address in the United States or abroad, passport number and country, and arrival or departure information. Authority for maintenance of the system: 31 U.S.C. 1101; 5 U.S.C. 301; Treasury Department Order No. 165, revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosures are not made outside the Department. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: The Form 4790 is maintained in a file folder or binder in an initial file cabinet. Information is stored chronologically in TECS II. Retrievability: They are indexed and filed by name and date in the folder or binder. They can be retrieved by computer and printed. Safeguards: The office and building are locked during non-working hours. Electronic data is limited to persons cleared for access to the data. Retention and disposal: The records are retained from one to five years and then destroyed. System manager(s) and address: Port Directors of Customs. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The information on the Customs Form 4790 originates from the individual or Customs agent reporting the bringing in or taking out of currency or monetary instruments exceeding 10,000 dollars. Exemptions claimed for the system: None. TREASURY/CS .274 System name: Importers, Brokers, Carriers, Individuals and Sureties Master Files- Treasury/Customs. System location: Office of Financial Management, 909 S.E. First Avenue, Miami, FL 33131. Categories of individuals covered by the system: Brokers, Importers, Individuals, Carriers, and Sureties. Categories of records in the system: Copies of correspondence incoming and outgoing, copies of bonds, entries, bills, data center listings. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Files are maintained in an unlocked drawer within a metal file cabinet. Retrievability: Alphabetical by name appearing on correspondence. Safeguards: The metal container described above is maintained within the area assigned to the Financial Management Division within the Customs Service Building. During non-working hours the room in which the metal container is located is locked. Retention and disposal: These files are retained until there is no longer any space available for them within the metal container, at which time the oldest files are transferred to the Federal Records Center. System manager(s) and address: Director, Office of Financial Management, 909 SE First Avenue, Miami, FL 33131. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: Correspondence, Customs Service Data Center and Ports. Exemptions claimed for the system: None. TREASURY/CS .278 System name: Automated Commercial System (ACS)--Treasury/Customs. System location: The Computer is located in Newington, Virginia. Computer terminals are located at Customhouses and ports throughout the United States and at U.S. Customs Headquarters, Washington DC (For addresses of Customhouses, see Customs appendix A.) Categories of individuals covered by the system: U.S. Customs Service employees and individuals involved in the import trade. [[Page 69816]] Categories of records in the system: The system data base is comprised of commodity and merchandise processing information relating to Customs administration of trade laws. The following system files may contain information about U.S. Customs Services employees and/or individuals/ companies involved in the import trade. (1) ACS Security Files: Contains randomly established five-digit identification codes assigned to Customs Service employees authorized to use the system. The file consists of the names and social security number of all Customs Service employees using the remote terminals to input information into the system. (2) Importer/Broker/ Consignee Bond Files and FP and F Violator-Protest files: Records consist of importer of record number, importer name and address, type of importation bond, expiration date, surety code, violation statistics and protest information. The importer of record number is used as the method of accessing the files. The number is assigned by any one of three code formats according to availability and the following hierarchy. The first choice is the IRS Employer Identification Number (EIN). The vast majority of importers have the EIN because of the business necessity of it. The second alternative is the Social Security number (SSN). The third alternative is a Customs-assigned number. This file is referenced during entry processing to verify that the individual or company making entry is authorized to import and is properly bonded. (3) Entry Files: A record consists of a three-digit Customs--assigned Customhouse broker or importer number (non-SSN) and the name and address. The file is referenced during entry processing to validate the entry file code and is used to direct system output to the broker or importer. (4) Corporate Surety Power of Attorney and Bond Files: The data consists of names of agents who are authorized to write a Customs bond and their SSN, a three-digit surety code (non-SSN) assigned by the Customs Accounting Division, the surety name and Customs bond information. (5) Liquidator File: A record consists of a Customs-assigned three-digit liquidator identification (non-SSN) and a Customs employee's name. The employee's liquidator code is input into the system as a means of maintaining quality control and an audit trail on entries liquidated. (6) Foreign Manufacturer/Shipper File: The file contains an identification code constructed using a formula based on name and address, manufacturer name and address reported by importers and brokers on Customs entry forms or electronic formats. Carrier Files: This file consists of carrier names and codes (non SSN) which are 4 characters--Standard Carrier Agent Code (SCA) for vessel carriers and 2 or 3 character--International Air Transport Association (IATA) for air carriers. This code is used to validate data input to the manifest and entry processing systems and to direct system output to the carrier. Authority for maintenance of the system: 19 U.S.C. 66, 1448, 1481, 1483, 1484, 1505, and 1624. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to the Bureau of the Census by providing magnetic tapes containing foreign trade data; (2) disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Magnetic media. Retrievability: By identification codes and/or name. Safeguards: Access to computer area is controlled by a security pass arrangement and personnel not connected with the operation of the computer are prohibited from entering. The building security is protected by a uniformed guard. At the ports of processing, terminal rooms are under close supervision during working hours and locked after close of business. The system security officer issues a unique private five digit identification code to each authorized user. Access to the Customs computer from other than system terminals is controlled through a security software package. Users must input a unique identification code and password during the terminal log-in procedure to gain access to the system. The password is not printed or displayed at the port of processing. The system validates the user ID by transaction type, thereby limiting a system user's access to information on a ``need-to- know'' basis. A listing of identification codes of authorized users can be printed only by request of the security officer. The passwords are changed periodically to enhance security. Retention and disposal: Files are periodically updated to reflect changes, etc., and are disposed of in accordance with the requirements of the Treasury Records Control Manual. System manager(s) and address: Director, Office of Automated Systems, Customs Service Headquarters, 1300 Pennsylvania Avenue, NW, Washington, DC 20229, is responsible for all data maintained in the files. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The system data base contains data received on authorized Customs forms or electronic formats from individuals and/or companies incidental to the conduct of foreign trade and required by the Customs Service in administering the tariff laws and regulations of the United States. Exemptions claimed for the system: None. TREASURY/CS .284 System name: Personnel Verification System (PVS)--Treasury/Customs. System location: Office of Information and Technical Services, U.S. Customs Service, 1300 [[Page 69817]] Pennsylvania Avenue, NW., Washington, DC 20229, and Regional Offices of the U.S. Customs Service. (See Customs appendix A.) Categories of individuals covered by the system: Authorized Customs personnel and non-Customs personnel who have received authorization to use the Regional Communications Centers. Categories of records in the system: Individual identifiers including but not limited to name, office address, home address, office telephone number, home telephone number, badge number, Social Security number, radio call sign, page number, organization, and unit. Authority for maintenance of the system: 5 U.S.C. 301; Treasury Department Order No. 165, Revised, as amended. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: (1) Alphabetic or numerical listings or card files; (2) microfiche; (3) magnetic disc and tapes; (4) other electronic storage media. Retrievability: By name, call sign, paging number, Social Security number, badge number, organizational code. Safeguards: Records are located in controlled access areas with alarm protection systems. Offices are staffed twenty-four hours a day, seven days a week. Retention and disposal: Records are maintained in the system until such time as the individual is no longer authorized usage of the Regional Communications Center. Disposal is by erasure of disc/tapes, shredding and/or burning of listings or card files, and burning of microfiche. System manager(s) and address: Assistant Commissioner, Office of Information and Technical Services, U.S. Customs Service, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Notification procedure: See Customs appendix A. Record access procedures: See Customs appendix A. Contesting record procedures: See Access, Customs appendix A. Record source categories: The sources include but are not limited to (1) the individual to whom the record relates; (2) internal Customs Service records; (3) Personnel Verification Sheet. Exemptions claimed for the system: None. TREASURY/CS .285 System name: Automated Index to Central Investigative Files--Treasury/Customs. System location: Office of Investigations, U.S. Customs Service, 1300 Pennsylvania Avenue NW., Washington, DC 20229. Categories of individuals covered by the system: (1) Known violators of U.S. Customs laws. (2) Convicted violators of U.S. Customs and/or drug laws in the United States and foreign countries. (3) Suspected violators of U.S. Customs or other related laws. (4) Private yacht masters and pilots arriving in the United States. Categories of records in the system: A listing of Memoranda of Information Received, Reports of Investigations; Search/Arrest/Seizure Reports, Penalties, and Forfeitures, reports required by Private Aircraft Reporting System, reports required by the Private Yacht Reporting System, reports on vessel violations. Reports relating to an individual, various other correspondence (letter, memoranda, etc.), which related to an individual in the Treasury Enforcement Communications System. Authority for maintenance of the system: 5 U.S.C. 301 and Treasury Department Order No. 165, Revised, as amended. Authority for the collection and maintenance of the report included in the system is: 19 U.S.C. 1603; 19 U.S.C. 1431; 19 U.S.C. 66; 31 CFR part 103. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Magnetic disc and tape, microfiche. Retrievability: Name, personal identification numbers, Customs case number, document's central file number. [[Page 69818]] Safeguards: (1) All Central Files users must have a full field background investigation. (2) The ``need to know'' principle applies. (3) Procedural and physical safeguards are utilized such as accountability and receipt records, guard patrolling restricted areas, alarm protection systems, special communication security. (4) Access is limited to all Office of Investigations terminals and all Law Enforcement Systems Division Headquarters and Newington, VA terminals. Retention and disposal: Records will be maintained in the Automated Index to Central Enforcement files for as long as the associated document or microfiche is retained. Records will be destroyed by erasure of the magnetic disc and by burning the microfiche. System manager(s) and address: Assistant Commissioner, Office of Investigations, U.S. Customs Service, 1300 Pennsylvania Avenue, NW., Washington, DC 20229. Notification procedure: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. (See 5 U.S.C. 552a (e)(4)(G) and (f)(1).) Record access procedures: This system of records may not be accessed under the Privacy Act for the purpose of inspection. Contesting record procedures: Since this system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual and those records, if any, cannot be inspected, the system may not be accessed under the Privacy Act for the purpose of contesting the content of the record. Record source categories: This system contains investigatory material compiled for law enforcement purposes whose sources need not be reported. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), (5) and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). Appendix A--U.S. Customs Service I. Notification, Record Access and Amendment Procedures Notification and Record Access Procedures: Requests by an individual to be notified if the system of records contains records pertaining to him and requesting access to the records shall be in writing with envelope and letter clearly marked ``Privacy Act Request'' and directed to the Assistant Commissioner, Office of Regulations and Rulings, U.S. Customs Service, Rm. 3.4A, Ronald Reagan Bldg., 1300 Pennsylvania Avenue, NW, Washington, DC 20229, or to the Customs Management Center Director of the region in which the records are located (see addresses below). The request may be presented in person between the hours of 9 a.m. and 4:30 p.m. Where the request is presented in person, the requester shall present adequate identification to establish his identity, and a comparison of his signature and those in the records may be made where the records contain the signature of the person to whom the records pertain. If an individual is unable to provide the requisite documents for identification purposes, he may be required to make a signed statement asserting identity and stipulating that he understands that knowingly or willfully seeking or obtaining access to records about another person under false pretenses is punishable by a fine of not more than $5,000. Where the request is made in writing, it shall be accompanied by a notarized statement executed by the requester asserting identity and stipulating that he understands that knowingly or willfully seeking or obtaining access to records about another person under false pretenses is punishable by a fine of not more than $5,000. A comparison of his signature and those in the records may be made where the records contain the signature of the person to whom the records pertain. Amendment Procedures: Requests by an individual contesting the context of a record within a system of records shall be in writing with the envelope and letter clearly marked ``Privacy Act Amendment'' and directed to the Assistant Commissioner, Office of Regulations and Rulings, U.S. Customs Service, 1300 Pennsylvania Avenue, NW, Washington, DC 20229, or to the Director of the Customs Management Center of the region in which the records are located. (See addresses below.) II. Location Addresses of Headquarters, U.S. Customs Service, Customs Management Centers, Regional Directors (Internal Affairs), Port Directors of Customs, and Customs Office of Enforcement field offices: Headquarters U.S. Customs Service: 1300 Pennsylvania Avenue, NW, Washington, DC 20229. Customs Management Centers Arizona--4740 North Oracle Road, Suite 310, Tucson, AZ 85705, (520) 670-5900. Caribbean Area--#1 La Puntilla St., Room 203, San Juan PR 00901, (787) 729-6950. East Great Lakes--4455 Genesee St., Buffalo, NY 14225, (716) 626- 0400. East Texas--2323 S. Shepard St., Suite 1200, Houston, TX 77019, (713) 313-2843. Gulf--423 Canal St., Room 337, New Orleans, LA 70130, (504) 670- 2404. Mid-America--610 S. Canal St. Suite 900, Chicago, IL 60607, (312) 353-4733. Mid Atlantic--103 S. Gay St., Suite 208, Baltimore, MD 21202, (410) 962-6200. Mid Pacific--33 New Montgomery St., Suite 1601, San Francisco, CA 94105, (415) 744-1530. New York--6 World Trade Center, Room 716, New York, NY 10048, (212) 466-4444. North Atlantic--10 Causeway St., Room 801, Boston, MA 02222, (617) 565-6210. North Florida--1624 E. Seventh Ave., Suite 301, Tampa, FL 33605, (813) 228-2381. North Pacific--511 N. W. Broadway, Rm. 592, Portland, OR 97209, (503) 326-7625. Northwest Great Plains--1000 Second Ave., Suite 2000, Seattle, WA 98104, (206) 553-6944. South Atlantic--1691 Phoenix Blvd., Suite 270, College Park, GA 30349, (770) 994-2306. South Florida--909 SE First Ave. Suite 980, Miami, FL 33131, (305) 536-6600. South Pacific--One World Trade Center, PO Box 32639, Long Beach, CA 90815 (562) 980-3100. South Texas--PO Box 3130, Bldg #2, Lincoln-Juarez Bridge, Laredo, TX 78044, (956) 718-4161. Southern California--610 W. Ash St., Suite 1200, San Diego, CA 92101, (619) 557-5455. West Great Lakes--613 Abbott St., 3rd Floor, Detroit, MI 48226, (313) 226-2955. West Texas/New Mexico--9400 Viscount Blvd., Suite 104, El Paso, TX 79925, (915) 540-5800. Office of Internal Affairs Field Offices Regional Director (Internal Affairs), 10 Causeway Street, Boston, MA 02110. Resident Agent in Charge (Internal Affairs), 6 World Trade Center, New York, N.Y. 10048. Resident Agent in Charge (Internal Affairs),1000 Bricknell Avenue, Miami, FL 33101. Resident Agent in Charge (Internal Affairs), 423 Canal Street, New Orleans, LA 70112. Special Agent in Charge (Internal Affairs), 2323 S. Shepherd Street, Houston, TX 77002. Resident Agent in Charge (Internal Affairs), 610 S. Canal Street, Chicago, IL. 60603. Special Agent in Charge (Internal Affairs), One World Trade Center, Long Beach, CA 90815. Customs Service/Area Ports Offices Anchorage: 605 West Fourth Avenue, Anchorage, AK 99501 (907) 271- 2675. Atlanta: 700 Doug Davis Drive, Atlanta, GA 30354 (404) 763-7020. Baltimore: 40 S. Gay St, Baltimore, MD 21202 (410) 962-2666. Baton Rouge: 5353 Essen Lane, Baton Rouge, LA 70809 (504) 389-0261. Blaine: 9901 Pacific Highway, Blaine, WA 98230 (360) 332-5771. Boston: 10 Causeway Street, Boston, MA 02222-1059 (617) 565-6147. Buffalo: 111 West Huron Street, Buffalo, NY 14202-2378 (716) 551- 4373. [[Page 69819]] Calais: 1 Main Street, Calais, ME 04619 (207) 454-3621. Calexico: P.O. Box 632, Calexico, CA 92231 (619) 357-7310. Champlain: 35 West Service Road, Champlain, NY 12919-8314 (518) 298- 8347. Charleston: 200 East Bay Street, Charleston, SC 29401 (803) 727- 4296. Charlotte: 1801-K Cross Beam Drive, Charlotte, NC 28217 (704) 329- 6101. Charlotte/Amalie: Main Post Ofc-Sugar Estate, St. Thomas, VI 00801 (809) 774-2911. Chicago: 610 South Canal Street, Chicago, IL 60607 (312) 353-6100. Christiansted: Church Street P.O. Box 249, Christianstedt/ St.Croix, VI 00820 (809) 773-1490. Cleveland: 55 Erieview Plaza, 6th Floor, Cleveland, OH 44114. (216) 891-3804 Dallas/Ft. Worth: P.O. Box 619050, DFW Airport, TX 75261-4818 (972) 574-2170. Denver: 4735 Oakland Street, Denver, CO 80239 (303) 361-0715. Derby Line: Interstate 91, Derby Line, VT 05830 (802) 873-3489. Detroit: 477 Michigan Avenue, Detroit, MI 48226 (313) 226-3178. Douglas: 1st Street & Pan American Avenue, Douglas, AZ 85607 (602) 364-8486. Duluth: 515 West 1 St Street, Duluth, MN 55802-1390 (218) 720-5201. El Paso: 9400 Viscount Boulevard, El Paso, TX 79925 (915) 540-5800. Grand Rapids: Kent County Airport, Grand Rapids, MI 49508 (616) 456- 2515. Great Falls: 300 2nd Avenue South, Great Falls, MT 59403 (406) 453- 7631. Greenville/Spartanburg: 150-A West Phillips Road, Greer, SC 29650 (864) 877-8006. Harrisburg: Harrisburg International Airport, Bldg 135, Middletown, PA 17057-5035 (717) 782-4510. Hartford: 135 High Street, Hartford, CT 06103 (203) 240-4306. Highgate Springs: RR2, Box 170, Swanton, VT 05488 (802) 868-2778. Honolulu: 355 Merchant St., Honolulu, HI 968813 (808) 522-8060. Houlton: RR 3, Box 5300, Houlton, ME 04730 (207) 532-2131. Houston/Galveston: 1717 East Loop, Houston, TX 77029 (713) 985-6712. Jacksonville: 2831 Talleyrand Avenue, Jacksonville, FL 32206 (904) 232-3476. Kansas City: 2701 Rockcreek Parkway, N. Kansas City, MO 64116 (816) 374-6424. Laredo/Columbia: PO Box 3130, Laredo, TX 78044 (210) 726-2267. Los Angeles: 300 South Ferry Street, Terminal Island, CA 90731 (310) 514-6001. Los Angeles Airport Area: 300 South Ferry Street, Terminal Island, CA 90731 (310) 514-6029. Los Angeles/Long Beach Seaport Area: 300 South Ferry Street, Terminal Island, CA 90731 (310) 514-6002. Louisville: 601 West Broadway, Louisville, KY 40202 (502) 582-5186. Miami Airport: 6601 West 25th Street, Miami, FL 33102-5280 (305) 869-2800. Miami Seaport: 1500 Port Blvd, Miami, FL 33132 (305) 536-5261. Milwaukee: P.O. Box 37260, Milwaukee, WI 53237-0260 (414) 571-2860. Minneapolis: 110 South 4th Street, Minneapolis, MN 55401 (612) 348- 1690. Mobile: 150 North Royal Street, Mobile, AL 36602 (205) 441-51106. Nashville: 939 Airport Service Road, PO Box 270008, Nashville, TN 31277-0008 (615) 736-5861. New Orleans: 423 Canal Street, New Orleans, LA 70130 (504) 589-6353. New York: 6 World Trade Center, New York, NY 10048 (212) 466-4444. New York--JFK Area: Bldg #77, Jamaica, NY 11430 (718) 553-1542. New York--NY/Newark Area: Hemisphere Center, Rm 200, Rts. 1 & 9 South, Newark, NJ 07114 (201) 645-3760. Nogales: 9 North Grand Avenue, Nogales, AZ 85621 (520) 287-1410. Norfolk: 200 Granby Street, Norfolk, VA 23510 (804) 441-3400. Ogdensburg: 127 N. Water Street, Ogdensburg, NY 13669 (315) 393- 0660. Orlando: 5390 Bear Road, Orlando, FL 32827 (407) 825-4301. Oroville: Rt 1, Box 130, Oroville, WA 98844 (509) 476-2955. Pembina: PO Box 610, Pembina, ND 58271 (701) 825-6201. Philadelphia: 2nd & Chestnut Streets, Philadelphia, PA 19106 (215) 597-4605. Phoenix: 1315 S. 27th Street, Phoenix , AZ 85034 (602) 379-3516. Otay Mesa: 9777 via De La Amistad, San Diego, CA 92173 (619) 661- 3305. Port Huron: 526 Water Street, Port Huron, MI 48060 (810) 985-7125. Portland, ME: 312 Fore Street, Portland, ME 04112 (207)780-3326. Portland, OR: 511 NW Broadway, Portland, OR 97209 (503) 326-2865. Providence: 49 Pavilion Avenue, Providence, RI 02905 (401) 941-6326. Raleigh/Durham: 120 Southcenter Court, Morrisville, NC 27560 (919) 467-3552. Richmond: 400 North Eighth Street, Richmond, VA 23240 (804) 226- 9675. San Antonio: 9800 Airport Boulevard, San Antonio, TX 78216 (210) 821-6965. San Diego: 610 West Ash Street, San Diego, CA 92188 (619) 557-6758. San Francisco: 555 Battery Street, San Francisco, CA 94111 (415) 744-7700. San Juan: #1 La Puntilla, San Juan, PR 00901 (809) 729-6965. San Luis: PO Box H, San Luis, AZ 85349 (602) 627-8854. Sault Ste. Marie: International Bridge Plaza, Sault Ste Marie, MI 49783 (906) 632-7221. Savannah: 1 East Bay Street, Savannah, GA 31401 (912) 652-4256. Seattle: 1000 2nd Avenue, Seattle, WA 98104-1049 (206) 553-0770. Seattle Airport: SEA--TAC International Airport, Seattle, WA 98158 (206) 553-7960. Seattle Waterfront: 3236 16th Street, SW, Seattle, WA 98134 (206) 553-1581. San Ysidro: 720 E. San Ysidro Blvd., San Ysidro, CA 92073 (619) 662- 7201. St. Albans: PO Box 1490, St. Albans, VT 05478 (802) 524-7352. St. Louis: 4477 Woodson Road, St. Louis, MO 63134-3716 (314) 428- 2662. Syracuse: 4034 S. Service Road, Hancock International Airport Syracuse, NY 13212 (315) 455-8446. Tacoma: 2202 Tacoma Road, Tacoma, WA 98421 (206) 593-6336. Tampa: 2203 N. Louis Avenue, Tampa, FL 33607 (813) 228-2381. Tucson: 7150 South Tucson Boulevard, Tucson, AZ 85706 (520) 670- 6461. Washington, DC: PO Box 17423, Washington, DC 20041 (703) 318-5900. Wilmington: 1 Virginia Avenue, Wilmington, NC 28401 (919) 815-4601. Customs Investigations Field Offices Special Agent in Charge, Room 801, 10 Causeway Street, Boston, MA 02222. Resident Agent in Charge, PO Box 368, Derby Line, Vermont, 05830. Resident Agent in Charge, PO Box 400, Houlton, Maine 04730. Resident Agent in Charge, PO Box 4688 (DTS), Portland, Maine 04112. Resident Agent in Charge, Federal Building, Suite 318, 150 Court Street, New Haven, CT 06510. Resident Agent in Charge, PO Box 68, Rouses Point, New York 12979. Special Agent in Charge, 40 South Gay Street, Room 424, Baltimore, Maryland 21202. Resident Agent in Charge, Second and Chestnut Street, Room 200, Philadelphia, PA 19106. Resident Agent in Charge, Room 826, Federal Building 1000 Liberty Avenue, Pittsburgh, PA 15222. Special Agent in Charge, 6 World Trade Center, Room 716, New York, N.Y. 10048 Deputy Special Agent in Charge, JFK International Airport, Building 75, 2nd Floor, Jamaica, N.Y. 11430. Resident Agent in Charge, Airport International Plaza, Suite 400, Routes 1 and 9 South, Newark, N.J. 07114. Resident Agent in Charge, Leo O'Brien Federal Building, North Pearl Street, Room 746, Albany, N.Y. 12207. Resident Agent in Charge, 575 Johnson Avenue, 2nd floor, Bohemia, New York 11716. Special Agent in charge, 423 Canal Street, Room 337, New Orleans, LA 70130 . Resident Agent in Charge 8312 Florida Boulevard, Suite 216B, Baton Route, LA 70806. Resident Agent in Charge, Air Investigations, PO Box 980, Belle Chase, LA 70037. Resident Agent in Charge, 600 Beacon Parkway West, Suite 725, Birmingham, AL 35209. Resident Agent in Charge, PO Box 700, Dauphin Island, AL 36528. Resident Agent in Charge, Security Building, Room 600, 2301 14th Street, Gulfport, MS 39501. Resident Agent in Charge, Station 1, PO Box 10182, Houma, LA 70363. Resident Agent in Charge, 100 West Capitol Street, Suite 1418, Jackson, MS 39269. Resident Agent in Charge, 825 Kaliste Saloom, Brandywine, II, Suite 200, Lafayette, LA 70508. Resident Agent in Charge, 811 Bayou Pines Drive, Lake Charles, LA 70601. Resident Agent in Charge, 10825 Financial Parkway, Suite 321, Little Rock, AR 72211. Resident Agent in Charge, 951 Government Street, Suite 700, Mobile, AL 36604. Resident Agent in Charge, 4721 Trousdale Drive, Suite 216, Nashville, TN 37220. [[Page 69820]] Resident Agent in Charge, 610 Texas Street, Suite 610, Shreveport, LA 71101. Special Agent in Charge, 4141 N. Saur, Houston Parkway, East, Houston, TX 77032. Resident Agent in Charge, 421 Cold Avenue, SW, Albuquerque, NM 87103. Resident Agent in Charge, PO Box 9640, Alpine, TX 79830. Resident Agent in Charge, PO Box 99, Austin, TX 78767. Resident Agent in Charge, PO Box 4500, Brownsville, TX 78521. Resident Agent in Charge, PO Box 2159, Corpus Christi, TX 78403. Resident Agent in Charge, 400 South Record Street, Suite 800, Dallas TX 75242. Resident Agent in Charge, PO Box 1169, Del Rio, TX 78841. Resident Agent in Charge, PO Box 1818, Deming NM 88030. Resident Agent in Charge, PO Box 1076, Douglas, AZ 86508. Resident Agent in Charge, 160 Garrison Street, Eagle Pass, TX 78852. Special Agent in Charge, 6501 Boeing Drive, Building G, El Paso, TX 79925. Resident Agent in Charge, PO Box 12, Falcon Heights, TX 78545. Resident Agent in Charge, PO Box HH, Flagstaff, AZ 86001. Resident Agent in Charge, PO Box 570, Galveston, TX 77553. Resident Agent in Charge, PO Box 2128, Laredo, TX 78044. Resident Agent in Charge, PO Box 7150, Las Cruces, NM 88006. Resident Agent in Charge, PO Drawer 189, Lukeville, AZ 85341. Resident Agent in Charge, 1701 West Business 83, Suite 508, McAllen, TX 78501. Resident Agent in Charge, 3500 NW 56th Street, Suite 200, Oklahoma City, OK 73112. Resident Agent in Charge, 3010 North 2nd Street, Suite 201, Phoenix, AZ 85012. Resident Agent in Charge, 4550 75th Street, Port Arthur, TX 77642. Resident Agent in Charge, PO Drawer H, Presidio, TX 79845. Resident Agent in Charge, 1802 NE Loop 410, Suite 302, San Antonio, TX 78217. Resident Agent in Charge, PO Box 458, Sells, AZ 85634. Special Agent in Charge, 555 East River Road, Tucson, AZ 85704. Resident Agent in Charge, PO Box 5757, Yuma, AZ 85364. Special Agent in Charge, PO Box 1309 MPO, Los Angeles, CA 90053. Resident Agent in Charge, PO Box 100199, Anchorage, AK 99501. Resident Agent in Charge, PO Box 535, Astoria, OR 97103. Resident Agent in Charge, PO Box 1360, Blaine, WA 98230. Resident Agent in Charge (Calexico) 1681 West Main Street, Suite 306, El Centro, CA 92243. Resident Agent in Charge, PO Box 209, Coos Bay, OR 97420. Resident Agent in Charge, PO Box 465, Eureka, CA 95502. Resident Agent in Charge, PO Box 12465, Fresno, CA 93778. Resident Agent in Charge (Guam), PO Box 2508, Agana, Guam 96910. Resident Agent in Charge, (LAX), 222 North Sepulveda Boulevard, Suite 200, El Secundo, CA 90245. Resident Agent in Charge, PO Box 329, Oceanside, CA 92054. Resident Agent in Charge (Orange County), 15941 Red Hill Avenue, Suite 200, Tustin, CA 92680. Resident Agent in Charge, PO Box 6155, Oxnard, CA 93031. Resident Agent in Charge, Federal Office Building, 138 West First Street, Room 216, Port Angeles, WA 98352. Resident Agent in Charge, PO Box 2841, Portland, OR 97208 Resident Agent in Charge, 1755 E. Plumb Lane, Airport Plaza, Suite 229, Reno, NV 89502. Resident Agent in Charge, PO Box 214666, Sacramento, CA 95821. Special Agent in Charge, 401 West A Street, Suite 305, San Diego, CA 90101. Special Agent in Charge, 1700 Montgomery Street, Suite 445, San Francisco, CA 94111. Resident Agent in Charge (SFO), San Francisco International Airport, PO Box 251747, San Francisco, CA 94128. Resident Agent in Charge, Courthouse and Federal Building, 280 South First Street, Suite 190, San Jose, CA 95113. Resident Agent in Charge, 406 Virginia Avenue, San Ysidro, CA 92073. Special Agent in Charge, Federal Office Building, 909 First Avenue, Room 4100, Seattle, WA 98174. Resident Agent in Charge, West 904 Riverside, Room 332, Spokane, WA 92210. Special Agent in Charge, 610 South Canal Street, Room 851, Chicago, IL 60607. Resident Agent in Charge (Cincinnati) Suite 200, 207 Grandview Drive, Fort Mitchell, KY 41017. Resident Agent in Charge (Cleveland) Commerce Place, 7123 Pearl Road, Room 305, Middleburg Heights, OH 44130. Resident Agent in Charge, 78 E. Chestnut Street, Room 411, Columbus, OH 42315. Special Agent in Charge, PO Drawer 3609, Denver, CO 80294. Special Agent in Charge, McNamara Federal Building, 477 Michigan Avenue, Room 350, Detroit, MI 48226. Resident Agent in Charge, PO Box 791, Great Falls, MT 59403 Resident Agent in Charge, PO Box 51366, Indianapolis, IN 46251. Resident Agent in Charge, 2701 Rockcreek Parkway, Suite 206, North Kansas City, MO 64117. Resident Agent in Charge, PO Box 92847, Milwaukee, WI 53202. Resident Agent in Charge, Federal Office Building, 212 Third Avenue South, Room 154, Minneapolis, MN 55401. Resident Agent in Charge, PO Box 192, Pembina, ND 58271. Resident Agent in Charge, 114 Market Street, Room 942, St. Louis, MO 63101. Resident Agent in Charge, 1745 W. 1700 S, Room 1124, Salt Lake City, UT 84104. BILLING CODE: 4840-01-P Bureau of Engraving and Printing: TREASURY/BEP .002 System name: Personal Property Claim File--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Categories of individuals covered by the system: Civilian officers and employees of the Bureau of Engraving and Printing, former employees and their survivors having claim for damage to or loss of personal property incident to their service. Categories of records in the system: Contains investigative and adjudication documents relative to personal property damage claim. Authority for maintenance of the system: Military Personnel and Civilian Employees' Claims Act of 1964, as amended, Pub. L. 88-558. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 [[Page 69821]] which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folder. Retrievability: By name. Safeguards: Access is limited to Office of Chief Counsel staff. Retention and disposal: Retained three years after case is closed, then destroyed. System manager(s) and address: Office of Chief Counsel, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Individuals having claim for damage to or loss of personal property. Exemptions claimed for the system: None. TREASURY/BEP .004 System name: Counseling Records--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. Categories of individuals covered by the system: Employees whose actions or conduct warrants counseling. Categories of records in the system: Contains correspondence relative to counseling information and follow-up reports. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains, contingent upon that individual signing a release of information form; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide general educational information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Maintained in file folders. Retrievability: By name. Safeguards: Locked in file cabinets; access is limited to EEO and Employee Counseling Services staff. Retention and disposal: Retained for one year after close of file, then destroyed. System manager(s) and address: EEO and Employee Counseling Services Staff Manager, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Individual employee. Exemptions claimed for the system: None. TREASURY/BEP .005 System name: Compensation Claims--Treasury/BEP. System location: Compensation Staff, Personnel Services Division, Office of Human Resources, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Human Resources Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. Categories of individuals covered by the system: Bureau of Engraving and Printing employees incurring work-connected injuries or illnesses, who make claims under Federal Employee Compensation Act for medical expenses, continuation of pay or disability. Categories of records in the system: All pertinent documentation, including investigative reports, medical reports, forms, letters to BEP Office of Financial Management authorizing continuation of pay, Labor Department reports, etc. relative to work-connected injuries or illnesses of employees. Authority for maintenance of the system: Federal Employees Compensation Act, as amended, Pub. L. 93-416. [[Page 69822]] Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folder, magnetic media and computer disks. Retrievability: Name and date of injury. Safeguards: Locked file cabinets, locked computers, passwords. Back-up discs locked in file cabinets. Access is limited to Compensation Claims staff and Safety managers. Retention and disposal: Records are retained for three years after last entry, then destroyed. System manager(s) and address: (1) Manager, Personnel Services Division, Office of Human Resources, Bureau of Engraving and Printing, 14th and C Street SW., Washington, DC 20228. (2) Manager, Human Resources Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Occupational Health Unit Daily Report, medical providers, employee's supervisor's report, and information provided by the employee. Exemptions claimed for the system: None. TREASURY/BEP .006 System name: Debt Files (Employees)--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Categories of individuals covered by the system: All Bureau of Engraving and Printing employees on whom debt complaints are received. Categories of records in the system: Contains employee's name, complaint information, court judgements, counseling efforts, receipts, and final disposition of complaint. Authority for maintenance of the system: Federal Personnel Manual. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Maintained in file folders. Retrievability: By name. Safeguards: Maintained in locked cabinets; access is limited to Employee and Labor Relations Division, Human Resources Division and the Office of the Chief Counsel. Retention and disposal: Retained for two years, then destroyed. System manager(s) and address: (1) Chief, Office of Human Resources and the Office of the Chief Counsel, [[Page 69823]] Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. (2) Manager, Human Resources Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets; SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Employees, Complainants, and Court Judgements. Exemptions claimed for the system: None. TREASURY/BEP .014 System name: Employee's Production Record--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131. Categories of individuals covered by the system: All current Washington, DC and Fort Worth, TX Bureau of Engraving and Printing employees. Categories of records in the system: Contains employee's name, dates, work hours, record of production, history of work assignments, training, work performance, and progress reports. Authority for maintenance of the system: 5 U.S.C. 301, 4103 and 4302. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Maintained in data entry diskettes, file folders and production books. Retrievability: Indexed by name, work code number and cross-referenced by project number. Safeguards: Maintained in locked cabinets or desks; access is limited to personnel having a ``need-to-know.'' Retention and disposal: Retained three years, then destroyed. System manager(s) and address: Office of Chief Counsel; Chief, Office of Equal Employment Opportunity and Employee Counseling Services; Chief, Office of Human Resources; Chief, Office of Currency Production; Plant Manager (Stamps and Special Products); Chief, Office of Engraving; Chief, Office of Production Support; Chief, Office of Procurement; Chief, Office of Production and Inventory Management; Chief, Office of External Relations; Chief, Office of Currency Standards; Chief, Office of Engineering; Chief, Office of Advanced Counterfeit Deterrence; Address: Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Plant Manager, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Information furnished by employee, developed by supervisor or by referral document. Exemptions claimed for the system: None. TREASURY/BEP .016 System name: Employee Suggestions--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. Categories of individuals covered by the system: All Bureau of Engraving and Printing employees submitting suggestions under the incentive award program. Categories of records in the system: Contains employee's suggestion, reviewer evaluation and final disposition information. Authority for maintenance of the system: Title 5, U.S.C., 4502 (c). Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or [[Page 69824]] other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Maintained in file folders, as well as on computer disks. Retrievability: Indexed by name. Safeguards: Maintained in locked file cabinets; access is limited to Compensation Division Personnel, the Chief, Office of Currency Manufacturing, and the employee's supervisor. Retention and disposal: Retained for three years following date of submission, then destroyed. System manager(s) and address: Chief, Office of Personnel, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228, and the Chief, Office of Currency Manufacturing, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. Notification procedure: Individuals wishing to be notified if they are identified in this system or gain access to records maintained in the system must submit a request containing the following elements: (1) Identification of the record system; (2) identification of the category and types of records sought; (3) at least two items of identification (e.g., name and date of birth, employee identification number, date of employment or similar information). Address inquiries to Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Individual employee, employee's supervisor and review committee. Exemptions claimed for the system: None. TREASURY/BEP .020 System name: Industrial Truck Licensing Records--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. Categories of individuals covered by the system: Bureau of Engraving and Printing employees designated to operate self-propelled material and/or machinery handling equipment. Categories of records in the system: Record of employee physical examination, testing, license number and issue date for purpose of operating one or more types of material handling equipment used within the Bureau of Engraving and Printing, and employees who drive official bureau motor vehicles. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosures are not made outside the Department. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folder and Card file. Retrievability: By Name. Safeguards: Locked file cabinet, access is limited to Office of Production and Inventory Management and the Warehouse and Supply Section personnel. Retention and disposal: Destroyed three years after license revocation. System manager(s) and address: Head, Office of Production and Inventory Management, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228, and the Manager, Warehouse and Supply Section, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Supervisor's request, results of physical examination, and data obtained during training or practical tests. Exemptions claimed for the system: None. TREASURY/BEP .021 System name: Investigative Files--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. Categories of individuals covered by the system: Employees, Separated Bureau Employees, Employee Applicants, Visitors to the Bureau, News-Media Correspondents, Contractor and Service Company Employees (Current and Separated). Categories of records in the system: Category: Security Files, Personnel Clearance Requests, Case Files, Bank Shortage Letters, Contractor Files, Currency Discrepancy Reports, Intelligence Files, Stamp Discrepancy Reports, Case Records, Correspondence from the Public concerning Security Matters, Security Files Reference [[Page 69825]] Record, Employee Indebtedness Record, Type of Information: Character references, Police force reports, Previous employment verifications, Newspaper articles, Social Security numbers, Laboratory reports to include handwriting results and latent fingerprint examinations, Law enforcement criminal and subversive record checks, Court records, Security registers, Residency information, Reports of shortages or thefts of Bureau products including subsequent investigations, Personnel records of various types, Fingerprint card, Photograph, Names of individuals including those at contractor plants who worked on a shortage involving Bureau products, Credit checks, Background investigation reports conducted by Office of Personnel Management, Bureau of Engraving and Printing, the Internal Revenue Service and other Federal Investigative Agencies, Disciplinary action recommended and/or received, Military record forms and extracted information, List of Bureau employees granted security clearances, Processes served, i.e. summons, subpoenas, warrants, etc., Personnel security case numbers, dates--case opened and closed, and recommendations, Certificate of Security Clearance, Reports of violations of Bureau regulations and procedures, Bureau visitor control documents, Correspondence relating to individuals, Claims of indebtedness from firms and collection agencies and other sources, and assorted documents, Tape-recorded testimony, Type of Information: Bureau investigation reports, Information supplied by Law Enforcement agencies, Applicant interview record, Anonymous tips concerning Bureau employees, Official investigative statements, Names of those requesting security assistance and report of the assistance rendered, other pertinent Governmental records, education records and information, Date of Birth and physical description of individual in the files. Authority for maintenance of the system: Executive Order 10450 and implementing Treasury and Bureau Regulations and 31 U.S.C. 427. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File Folders, 3 x 5 Index Cards, 5 x 8 Index Cards, Loose-leaf Binders, Ledgers, Recording Tape, Computer Database Programs, and Microfiche. Retrievability: Numerically by case number and year, alphabetically by name and Social Security number, and alphabetically by Company name. Safeguards: Access is limited to Office of Security and Western Currency Facility staff. Records are maintained in locked file cabinets and secured computers. Retention and disposal: Destroyed within 90 days following notification of an employee's death, or, within five years after separation or transfer of incumbent employee; or, five years after expiration of contractual relationship. Product Discrepancy Investigative Reports and Bank Letter Investigative Reports are retained indefinitely. System manager(s) and address: Chief, Office of Security, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228; Security and Police Division personnel, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. Notification procedure: Individuals wishing to be notified if they are identified in this system or gain access to records maintained in the system must submit a request containing the following elements: (1) Identification of the record system; (2) identification of the category and types of records sought; (3) at least two items of identification (e.g., name and date of birth, employee identification number, date of employment or similar information). Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228 Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: The sources of the information are the individual concerned and information supplied by Federal, State and local investigative agencies, credit bureaus, financial institutions, court records, educational institutions, and individuals contacted concerning the person being investigated. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/BEP .027 System name: Programmable Access Security System (PASS)--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228 and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. Categories of individuals covered by the system: Bureau of Engraving and Printing Employees (Washington, DC and Fort [[Page 69826]] Worth, Texas); employees of the Bureau of the Public Debt (BPD) who are assigned to work at the 12th and C streets SW., Washington, DC. facility; employees of other U.S. Government agencies who have been cleared for access to the Bureau of Engraving and Printing and issued BEP Access Badges, and contractor and service company employees of the Bureau of Engraving and Printing and the Bureau of Public Debt who have been cleared for access to either bureau. Categories of records in the system: (A) The following information is maintained concerning all individuals who are issued BEP and BPD access badges with photographs: Photograph; Full name; Social Security number; date of birth; badge number; supervisory status, work telephone; work area number; BEP access clearance level; date BEP access level granted; date last security background investigation was completed; BEP access level; BEP access time zone; date access badge issued; date access badge voided; time, date and location of each passage through a security control point. (B) In the case of BEP and BPD employees and contractors issued Temporary Access'' badges and contractors and other issued ``No Escort'' badges, in lieu of his/her BEP access badge with photograph, the same information as in paragraph A (above) is kept. (C) Official visitors, contractors, and others issued ``Escort Visitor'' badges: No information is maintained in the BEP PASS. Authority for maintenance of the system: 31 U.S.C. 321, 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Magnetic media and computer printouts. Retrievability: Numerical by PASS/badge number, alphabetically by last name, and appropriate index by subject. Safeguards: Records are maintained in locked cabinets in a locked room; access is limited to Physical Security Branch staff, Office of Security, Senior management of the Office of Security, the staff of Internal Review Division, Office of Management Control, and at the Fort Worth, Texas, facility. On-line CRT terminals are installed in a locked computer room in two (2) 24-hour manned police offices and selected Office of Security staff offices which are locked. These latter terminals are on lines that are manually activated and deactivated in the PASS computer facility. Access to these terminals is limited to Office of Security staff and contractors. Passwords further limit the extent of access to computer stored information. BEP, BPD and other U.S. Government agency managers and supervisors have access to information pertaining to their subordinates for official purposes as specified in the Record Source Categories. Retention and disposal: Retention period is for two (2) years. System manager(s) and address: Head, Physical Security Branch, Office of Security, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228 and Security and Police Division personnel, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. Notification procedure: Individuals wishing to be notified if they are identified in this system or gain access to records maintained in the system must submit a request containing the following elements: (1) Identification of the record system; (2) identification of the category and types of records sought; (3) at least two items of identification (e.g., name and date of birth, employee identification number, date of employment or similar information). Address inquiries to Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: The individual concerned, his/her supervisor, or an official of the individual's firm or agency. Exemptions claimed for the system: None. TREASURY/BEP .035 System name: Tort Claims (Against the United States)--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Categories of individuals covered by the system: Individuals and/or organizations making claim for money damage against the United States for injury to or loss of property or personal injury or death caused by neglect, wrongful act, or omission of a Bureau of Engraving and Printing employee while acting within the scope of his office or employment. Categories of records in the system: Contains investigative and adjudication documents relative to personal injury and/or property damage claims. Authority for maintenance of the system: Federal Tort Claims Act, Title 28 U.S.C. 2672, Pub. L. 89-506. [[Page 69827]] Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folder. Retrievability: By name. Safeguards: Access is limited to Office of Chief Counsel staff. Retention and disposal: Retained three years, then destroyed. System manager(s) and address: Office of Chief Counsel, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Individual or organization's claim and/or investigative reports. Exemptions claimed for the system: None. TREASURY/BEP .038 System name: Unscheduled Absence Record--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. Categories of individuals covered by the system: All Bureau of Engraving and Printing employees who have had unscheduled absences. Categories of records in the system: Record contains chronological documentation of unscheduled absences. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Maintained in file folders. Retrievability: By name. Safeguards: Kept in locked file cabinets; access to these records is restricted to Supervisor and authorized timekeeping personnel. Retention and disposal: Retained for one year following separation or transfer, then destroyed. System manager(s) and address: Chief, Office of Human Resources, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, and Human Resources Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Individual employee's time and attendance records, and his/her supervisor. Exemptions claimed for the system: None. TREASURY/BEP .040 System name: Freedom of Information and Privacy Acts Requests--Treasury/BEP. [[Page 69828]] System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Categories of individuals covered by the system: Individuals who are requesting information. Categories of records in the system: Correspondence pursuant to the Freedom of Information and Privacy Acts; internal processing documents and memoranda, referrals and copies of requested records. Authority for maintenance of the system: Freedom of Information Act, 5 U.S.C. 552, 31 CFR part 1, and Privacy Act of 1974, 5 U.S.C. 552a. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (3) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folders locked in filing cabinet. Retrievability: By name of requester(s) and date of request. Safeguards: Filed in locked filing cabinet and released only to those parties authorized pursuant to the Freedom of Information Act or the Privacy Act. Retention and disposal: Disposition as prescribed by General Records Schedule 14 issued by the National Archives and Records Administration. System manager(s) and address: Assistant to the Director's Staff, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Individuals who make Freedom of Information and/or Privacy Act requests. Federal officials responding to Freedom of Information and/or Privacy Act requests and documents from official records. Exemptions claimed for the system: None. TREASURY/BEP .041 System name: Record of Discrimination Complaints--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. Categories of individuals covered by the system: Employees who have initiated discrimination complaints. Categories of records in the system: Data developed as a result of inquiry by the person making the allegation of discrimination. Authority for maintenance of the system: Executive Order 11478. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information contained in the records may be used to: (1) Disclose to EEOC to adjudicate discrimination complaints; (2) disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Maintained in file folders. Locked in combination safe. Retrievability: By name and case number. Safeguards: Access is limited to Complainants and Equal Employment Opportunity Staff; maintained in locked combination safe. Retention and disposal: Retained four years after resolution, then destroyed. System manager(s) and address: Chief, Office of EEO and Employee Counseling Services, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. [[Page 69829]] Contesting record procedures: See ``Notification procedure'' above. Record source categories: Individual employees who have discrimination complaints. Exemptions claimed for the system: None. TREASURY/BEP .043 System name: Parking Program Records--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Categories of individuals covered by the system: Bureau and Non-bureau personnel who have applied for carpool parking privileges. Categories of records in the system: Parking space applicant information--shows applicant's name and address, vehicle make, model and year, vehicle license number, state registration, work hours, work component, home/work phone numbers. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosures are not made outside the Department. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Letter-size file folders, and in electronic media. Retrievability: Alphabetically by applicant, or parking space number. Safeguards: Access is limited to Office of Security staff and maintained in a locked office. Retention and disposal: Destroyed upon change in, or revocation of, parking assignment. System manager(s) and address: Chief, Office of Security, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Parking permit applicants. Exemptions claimed for the system: None. TREASURY/BEP .044 System name: Personnel Security Files and Indices--Treasury/BEP. System location: Employment Suitability Division, Office of Security, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, and Personnel Security Branch, Security and Police Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. Categories of individuals covered by the system: Employee applicants, current and former Bureau employees, contractor and service company employees. Categories of records in the system: Investigative information related to personnel investigations conducted by the Bureau of Engraving and Printing Security office and other Federal, State, and local Agencies. Authority for maintenance of the system: Executive Order 10450. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File Folders; 3'' x 5'' Index cards, Microfiche and computer records maintained in an automated database. Retrievability: Alphabetically by name and social security number. Safeguards: Access is limited to Office of Security and Security and Police Division staffs and records are maintained in locked file cabinets and secured databases. Retention and disposal: Destroyed within 90 days following notification that an applicant for employment was not hired; or upon notification of employee death; or within five years after separation or transfer of incumbent employee; or five years after expiration of contractual relationship. System manager(s) and address: Chief, Office of Security, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Manager, Security and Police Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. Notification procedure: Disclosure Officer, Bureau of Engraving and Printing; 14th and C Streets, SW, Washington, DC 20228. [[Page 69830]] Record access procedure: Same as above. Contesting record procedures: Same as above. Record source categories: Individual employee and information supplied by other Federal Investigative Agencies. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (k)(5). TREASURY/BEP .045 System name: Mail Order Sales Customer File--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. Categories of individuals covered by the system: Customers ordering engraved prints and numismatic products from the Bureau of Engraving and Printing through the mail, and those individuals who have requested that their names be placed on the BEP mailing list. Categories of records in the system: Mail order customer's names, addresses, company names, credit card numbers and expiration dates; history of customer sales; and inventory data. Authority for maintenance of the system: 5 U.S.C. 301. Purpose(s): The purposes of the Mail Order Sales Customer Files are to: (1) Maintain information regarding customers to inform them of BEP products; (2) provide the capability to research in response to customer inquiries; and (3) transmit credit card information to financial institutions for approval or disapproval. Routine uses of records maintained in the system including categories of users and the purposes of such uses: These records and information from these records may be used to electronically transmit credit card information to obtain approval or disapproval from the issuing financial institution. Categories of users include personnel involved in credit card approval. Disclosure to consumer reporting agencies: Debt information concerning a Government claim against an individual is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and Section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365), to consumer reporting agencies to encourage repayment of an overdue debt. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records consist of paper records maintained in file folders and in electronic media. Retrievability: By customer name, order number or customer number. Safeguards: Access is limited to those authorized individuals who process orders, research customer orders or maintain the computer system. In addition, files and computer data are maintained in a secured area. Access to electronic records is by password. Retention and disposal: Files on customers who have not purchased any products are kept for two years, after which they are taken out of the active system and placed in a separate storage file. This file generates two additional annual mailings after which time they are purged from the system. (Should a customer reorder after being placed on this file, they will be assigned a new customer number and placed back in the main system). System manager(s) and address: Chief, Office of External Relations, Bureau of Engraving and Printing, 14th and C Streets, SW., Room 515M, Washington, DC 20228. Notification procedure: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may inquire in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. Records access procedures: See ``Notification procedure'' above. Contesting records procedures: See ``Notification procedure'' above. Record source categories: Customers, BEP employees, financial institutions. Exemptions claimed for the system: None. TREASURY/BEP .046 System name: Automated Mutilated Currency Tracking System--Treasury/BEP. System location: Bureau of Engraving and Printing, 14th and C Streets, SE, Washington, DC 20228. Categories of individuals covered by the system: Individuals and financial institutions sending in mutilated paper currency claims. Categories of records in the system: Mutilated currency claimants' names, addresses, company names, amount of claims, amount paid, types of currency and condition of currency. Authority for maintenance of the system: 5 U.S.C. 301. Purpose(s): The purpose of the Automated Mutilated Currency Tracking System is to maintain historical information and to respond to claimants' inquiries, e.g., non-receipt of reimbursement, status of case, etc. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the [[Page 69831]] record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records consist of paper records maintained in file folders and records in electronic media. Retrievability: By claimant name, case number, address or registered mail number. Safeguards: Access is limited to those specific employees who process the mutilated currency cases, prepare payment, research inquiries or maintain the computer system. In addition, files and computer data are maintained in a secured area. Access to electronic records is by password. Retention and disposal: Active claimant files are maintained for two years. Inactive files are maintained for seven years. After seven years, the files are purged from the system and then destroyed. (Inactive files are those for which final payments have been made.) System manager(s) and address: Chief, Office of Currency Standards, Bureau of Engraving and Printing, 14th and C Streets, SW, Room 344A, Washington, DC 20228. Notification procedure: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may inquire in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Individuals, banking institutions and BEP employees. Exemptions claimed for the system: None. BILLING CODE: 4810-32-P Federal Law Enforcement Training Center TREASURY/FLETC .001 System name: FLETC Payroll/Personnel Records System-Treasury/FLETC. System location: FLETC, Office of Planning and Resources, Building 94, Glynco, GA 31524. Systems are also located at other FLETC facilities. (See FLETC appendix A for addresses.) Categories of individuals covered by the system: Present and former employees. Categories of records in the system: All payroll records including Standard Forms 50 and 52, time and attendance reports, leave status, health and life insurance requests, payroll deduction requests, employee training, performance evaluations, retirement records, medical/treatment/ injury records, and Equal Employment Opportunity and personnel records consisting of records other than those described and reported by the Office of Personnel Management on behalf of all agencies. Authority for maintenance of the system: 5 U.S.C. 301, 5 U.S.C. 4101 et seq; Executive Order No. 11348, dated April 20, 1967, and Treasury Order 140-01, dated September 20, 1994. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosure to the individual's parent agency and Federal regulatory agencies on a ``need to know'' basis which include the Department of Labor, Department of Health and Human Services, Merit Systems Protection Board, Federal and Labor Relations Authority, Equal Employment Opportunity Commission and the Office of Personnel Management concerning pay, leave, benefits, retirement deductions, and other information necessary for OPM to carry out its government-wide personnel management functions. These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceeding; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Paper files, microfiche and various electronic mediums. FLETC computers access the TIMIS payroll and personnel system. Retrievability: Social Security Number, name, position, and/or organizational element. Safeguards: Physical security, personal access codes, and identification confirmations are all used to prevent unauthorized disclosure of records. Retention and disposal: Disposition as prescribed by General Records Schedules 1 and 2 issued by the National archives and Records [[Page 69832]] Administration. For more information contact: Records Management Officer, FLETC, Building 94, Glynco, GA 31524. System manager(s) and address: Associate Director for Planning and Resources, Building 94, FLETC, Glynco, GA 31524. Notification procedure: The individual must provide full name, Social Security Number, and date of employment at the FLETC to the System Manager. Record access procedures: By written request to the System Manager. Contesting record procedures: See ``Record access'' above. Record source categories: The employee on whom the record is maintained, prior employers, client agencies and the FLETC. Exemptions claimed for the system: None. TREASURY/FLETC .002 System name: FLETC Trainee Records-Treasury/FLETC. System location: FLETC, Office of Planning and Resources, Building 94, Glynco, GA 31524, and at the FLETC facility located in Artesia, NM. (See FLETC appendix A for addresses.) Categories of individuals covered by the system: Any person who officially attends a FLETC-sponsored Training Program, Symposium, or similar event. Categories of records in the system: Personal background information supplied by the trainee; grades and performance or conduct evaluations, advisory letters to parent agencies, class rosters/photographs and relevant health/physical conditioning. Authority for maintenance of the system: Treasury Order 140-01, dated September 20, 1993, and Memorandum of Understanding for the Sponsorship and Operation of the Consolidated Federal Law Enforcement Training Center, dated September 30, 1970. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosure upon request to the individual's parent agency, to a prospective Federal employer, and to other government officials involved in training or research. These records and information in the records may be used to: (1) Disclose to the Office of Personnel Management concerning pay, leave, benefits, retirement deductions, and other information necessary for OPM to carry out its government-wide personnel management functions; (2) disclose pertinent information to appropriate Federal, state, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Magnetic media, and paper files. Retrievability: Name, class number, and Social Security Number. Safeguards: Access to these systems of records will be controlled by software, hardware, and other physical security procedures. Software will be used to ensure, in all technically feasible ways, that data cannot be made available to unauthorized persons. User-identifiers and passwords will be used where feasible to protect the data. Physical security will protect all terminals, disks and tapes, and paper archives from access by unauthorized persons. Offices will be locked except when authorized persons are present. Warehoused paper records are secured, the building alarmed, and access controlled by the Records Management Officer. Retention and disposal: All records are retained and disposed of in accordance with the General Records Schedule issued by the National Archives and Records Administration. For more information contact: Records Management Officer, FLETC, Building 94, Glynco, GA 31524. System manager(s) and address: Associate Director for Planning and Resources, Building 94, FLETC, Glynco, GA 31524. Notification procedure: The individual must provide full name, proof of identity, Social Security Number, date of birth, parent agency, type of course and approximate dates of attendance to the System Manager. Record access procedures: By formal letter to the System Manager. Contesting records procedures: See ``Record access procedures'' above. Record source categories: The trainee himself and members of the staff responsible for the administrative processing and training of that individual. Exemptions claimed for the system: None. TREASURY/FLETC .004 System name: FLETC Administrative Records--Treasury/FLETC. System location: FLETC, Office of Planning and Resources, Building 94, Glynco, GA 31524, and at the FLETC facilities located in Artesia, NM. (See FLETC appendix A for addresses.) [[Page 69833]] Categories of individuals covered by the system: Students, current employees, past employees, employees of client agencies, contractor employees, guests, and visiting personnel. Categories of records in the system: Access Control/Identification, Vehicle Registration and Driver Violation, Equipment Control, Property Pass/Accountability, Lost and Found, Key Assignment, Safety and Occupational Health Program, Security Incident, Emergency Services, Administrative Inquiry, Instructor Management records and Resource and Marketing Mailing Lists. Authority for the maintenance of the system: Treasury Order 140-01, dated September 20, 1994. Routine uses of records maintained in the system, including categories of users and purposes of such uses: Disclosure to the contract employer, the individual's parent agency, and Federal regulatory agencies on a ``need to know'' basis. These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Various electronic Mediums and paper files. Retrievability: Name, Social Security Number, Employer, and/or Organizational Element. Safeguards: Physical security, personnel screening and computer passwords are all used to prevent unauthorized disclosure of records. Retention and disposal: Retained at the FLETC, destroyed after 40 years. System manager(s) and address: Associate Director for Planning and Resources, Building 94, FLETC, Glynco, GA 31524. Notification procedure: The individual must provide full name, proof of identity, social security number, and dates of duty at the Center to the System Manager. Record access procedures: By written request to the System Manager. Contesting record procedures: See ``Record access procedures'' above. Record source categories: The individual on whom the record is maintained, client agencies, employers, and the FLETC. Exemptions claimed for the system: None. FLETC Appendix A Federal Law Enforcement Training Center, Glynco, GA 31524 Federal Law Enforcement Training Center, Washington Office, 650 Massachusetts Avenue, NW, Washington, DC 20226 Federal Law Enforcement Training Center, Artesia Facility, 1300 W. Richey Avenue, Artesia, NM 88210. BILLING CODE: 4810-35-P Financial Management Service TREASURY/FMS .001 System name: Administrative Records--Treasury/Financial Management Service. System location: Financial Management Service, U.S. Department of the Treasury, Prince George Metro Center II, 3700 East-West Highway, Room 144, Hyattsville, MD 20782. Also, please see Appendix I. Categories of individuals covered by the system: Financial Management Service personnel. Categories of records in the system: (1) Motor Vehicle Accident Reports. (2) Parking Permits. (3) Distribution List of individuals requesting various Treasury publications. (4) Treasury Credentials. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to GSA for drivers permits, parking permits, accident reports, and credentials; (2) disclose to GPO for servicing public on Treasury publications. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Hard copy and microcomputer. Retrievability: By name and by Treasury publication. Safeguards: Locked containers. Administrative Procedure--names are not given to anyone except those who control the listing. Retention and disposal: (1) Distribution List--destroy one year after declared obsolete. (2) Motor Vehicle Accident Reports--six years after closure of the case. (3) Parking permits and Treasury Credentials--destroy 3 months after return to issuing officer. System manager(s) and address: Director, Facilities Management Division, Financial Management Service, U.S. Department of the Treasury, Prince George Metro Center II, 3700 East-West Highway, Room 144, Hyattsville, MD 20782. [[Page 69834]] Notification procedure: Inquiries under the Privacy Act of 1974 shall be sent to the Disclosure Officer, Financial Management Service, U.S. Department of the Treasury, Liberty Center Building, 401 14th St., SW, Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The Systems Manager will advise as to whether the Service maintains the record requested by the individual. Record access procedures: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer at the address shown above. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C concerning requirements of this Department with respect to the Privacy Act of 1974. Contesting record procedures: See ``Record access procedures'' above. Record source categories: Financial Management Service personnel. Exemptions claimed for the system: None. Appendix I to FMS .001 Motor Vehicle Accident Reports Prince George Metro Center II, 3700 East-West Highway, Room 127, Hyattsville, MD 20782. Parking Permits 1. Prince George Metro Center II, 3700 East-West Highway, Room 127, Hyattsville, MD 20782 2. Liberty Center Building, 401 14th Street, SW, Room 118, Washington, DC 20227. Distribution List Prince George Metro Center II, 3700 East-West Highway, Hyattsville, MD 20782. Treasury Credentials Prince George Metro Center II, 3700 East-West Highway, Room 158-B, Hyattsville, MD 20782. TREASURY/FMS .002 System name: Payment issue records for regular recurring benefit payments-- Treasury/Financial Management Service. System location: The Financial Management Service, U.S. Department of the Treasury, Washington, DC 20227. Records maintained at Financial Centers in six regions Austin, TX; Birmingham, AL; Chicago, IL; Kansas City, MO; Philadelphia, PA; and San Francisco, CA. Categories of individuals covered by the system: (1) Beneficiaries of Title II of the Social Security Act. (2) Beneficiaries of Title XVI of the Social Security Act. (3) Beneficiaries of the Civil Service Retirement System. (4) Beneficiaries of the Railroad Retirement System. (5) Beneficiaries of the Department of Veterans Affairs. (6) Holders of Series H and HH Bonds (interest payment). Categories of records in the system: Payment issue records for regular recurring benefit payments showing name, check number and symbol, or other identification, address, account number, payment amount, and date of issuance for each of the categories of individuals listed above. Authority for maintenance of the system: 5 U.S.C. 301; Executive Order 6166, dated June 10, 1933. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose to banking industry for payment verification; (2) disclose to Federal investigative agencies, Departments and agencies for whom payments are made, and payees; (3) disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (4) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (5) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (6) disclose information to foreign governments in accordance with formal or informal international agreements; (7) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (8) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (9) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (10) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (11) disclose information concerning delinquent debtors to Federal creditor agencies, their employees, or their agents for the purpose of facilitating or conducting Federal administrative offset, Federal tax refund offset, Federal salary offset, or for any other authorized debt collection purpose; (12) disclose information to any State, Territory or Commonwealth of the United States, or the District of Columbia to assist in the collection of State, Commonwealth, Territory or District of Columbia claims pursuant to a reciprocal agreement between FMS and the State, Commonwealth, Territory or the District of Columbia; and (13) disclose to the Defense Manpower Data Center and the United States Postal Service and other Federal agencies through authorized computer matching programs for the purpose of identifying and locating individuals who are delinquent in their repayment of debts owed to the Department or other Federal agencies in order to collect those debts through salary offset and administrative offset, or by the use of other debt collection tools. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Microfilm-magnetic tape for categories of individuals 1 through 6. Retrievability: By account number. Safeguards: Computer password system, card-key entry system, limited to authorized personnel. Retention and disposal: Indefinitely. [[Page 69835]] System manager(s) and address: Chief, Disbursing Officer, Financial Management Service, 401 14th Street, SW, Washington, DC 20227. Notification procedure: Inquiries under the Privacy Act of 1974 shall be addressed to the Disclosure Officer, Financial Management Service, 401 14th Street, SW, Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The Systems Manager will advise as to whether the Service maintains the record requested by the individual. Record access procedures: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer at the address shown above. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR, part 1, subpart C concerning requirements of this Department with respect to the Privacy Act of 1974. Contesting record procedures: See ``Record access procedures'' above. Record source categories: Voucher certifications by Departments and agencies for whom payments are made. Exemptions claimed for the system: None. TREASURY/FMS .003 System name: Claims and Inquiry Records on Treasury Checks, and International Claimants--Treasury/Financial Management Service. System location: Financial Management Service, U.S. Department of the Treasury, Prince George Metro Center II, 3700 East-West Highway, Room 727D, Hyattsville, MD 20782. Categories of individuals covered by the system: (1) Payees and holders of Treasury checks, (2) Claimants awarded benefits under the War Claims Act and the International Claims Settlement Act of 1949. Categories of records in the system: (1) Treasury check claim file: Treasury check, claim of payee with name and address, settlement action taken. (2) Awards for claims for losses sustained by individuals. Authority for maintenance of the system: 5 U.S.C. 301; (1) For Treasury check claims--31 U.S.C. 71 with delegation of authority from Comptroller General of the United States; (2) International claims--50 U.S.C. 2012; 22 U.S.C. 1627, 1641, 1642. Routine uses of records maintained in the system, including categories of users and the purposes of such uses. (1) Information is routinely disclosed to endorsers concerning checks for which there is liability, Federal agencies, State and local law enforcement agencies, General Accounting Office, Congressional offices and media assistance offices on behalf of payee claimants. (2) International Claims--Information in files is used by claimants (awardees) and their representatives, Foreign Claims Settlement Commission, and Congressmen. These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) to provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: (1) Claim file folders, card/paper checks, microfilm, and magnetic media. (2) Correspondence files. (3) Claim file folders. Retrievability: (1) Name of payee and check number and symbol. (2) Alpha cross- reference to case number. (3) Name of claimant or alpha reference to claim number. Safeguards: (1) Secured building. (2) Secured files in secured building. Retention and disposal: (1) Claim files and checks, six years seven months; Microfilm, indefinitely. (2) Correspondence files--seven years. (3) Claim file folders--indefinitely. System manager(s) and address: Category 1: Director, Financial Processing Division, Prince George Metro Center II, 3700 East-West Highway, Room 727D, Hyattsville, MD 20782. Category 2: Director, Funds Management Division, Prince George Metro Center II, 3700 East-West Highway, Room 620D, Hyattsville, MD 20782. Notification procedure: Inquiries under the Privacy Act of 1974 shall be addressed to the Disclosure Officer, Financial Management Service, 401 14th St., SW, Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The Systems Manager will advise as to whether the Service maintains the record requested by the individual. Record access procedures: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to: Disclosure Officer, Financial Management Service, U.S. Department of the Treasury, 401 14th Street, SW., Washington, DC 20227. All individuals are urged to examine the rules of the [[Page 69836]] U.S. Department of the Treasury published in 31 CFR part 1, subpart C concerning requirements of this Department with respect to the Privacy Act of 1974. Contesting record procedures: See ``Record access procedures'' above. Record source categories: (1) Individual payees of Treasury checks, endorsers of Treasury checks, investigative agencies, contesting claimants. (2) Awards certified to Treasury for payment by Foreign Claims Settlement Commission. Exemptions claimed for the system: None. TREASURY/FMS .005 System name: FMS Personnel Records--Treasury/Financial Management Service. System location: Financial Management Service, U.S. Department of the Treasury, 401 14th St., SW, Washington, DC 20227; Financial Management Service, U.S. Department of the Treasury, Prince George Metro Center II, 3700 East- West Highway, Hyattsville, MD 20782. Categories of individuals covered by the system: All Employees of Service (Separated employees--in certain cases) and applicants. Categories of records in the system: (1) Locator Cards. (2) Incentive Awards Record. (3) Official Personnel Folder. (4) Personnel Roster. (5) Logs of SF-52's, (6) Correspondence File. (7) Position Listings. (8) Position Descriptions with Evaluation Statements. (9) Personnel Management Evaluation Survey Reports. (10) Request for Certification File. (11) Merit Promotion File. (12) Exit Interview File. (13) Performance File. (14) Statistical Reports--retrievable by names: (a) Personnel Status Report, (b) Ad Hoc Retiree Report, (c) Monthly EEO report, (d) Direct Hire Authority Report, (e) Registers Worked File, (f) Statements of Employment and Financial Interest, and (g) Other similar files or registers. (15) Training Course Nominations. (16) Evaluation of Training Program. (17) Tuition Assistance Files. (18) Senior Executive Service Development File. (19) Management Development File. Authority for maintenance of the system: Executive Order 10561, dated September 13, 1954, Federal Personnel Manual, and Title 5 of U.S.C. Code. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) To provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Hard copy and magnetic storage. Retrievability: Alphabetically by name; also in some instances by organization, then Social Security number. Safeguards: Secured building, secured room, and locked cabinets. Non-FMS access is limited to investigators from OPM, etc., members of Fair Employment staff and Union officials. Retention and disposal: Records are maintained and disposed of in accordance with General Records Schedules issued by the National Archives and Records Administration. System manager(s) and address: Director, Personnel Management Division, Financial Management Service, U.S. Department of the Treasury, Prince George Metro Center II, 3700 East-West Highway, Room 115-F, Hyattsville, MD 20782. Notification procedure: Inquiries under the Privacy Act of 1974 shall be addressed to the Disclosure Officer, Financial Management Service, 401 14th St., SW, Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The Systems Manager will advise as to whether the Service maintains the record requested by the individual. Record access procedures: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer at the address shown above. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C concerning requirements of this Department with respect to the Privacy Act of 1974. Contesting record procedures: See ``Record access procedures'' above. Record source categories: Applicant Personnel Action Forms (SF-50), SF-171 (Completed by applicant), Payroll Actions References, Educational Institutions, etc. Exemptions claimed for the system: None. TREASURY/FMS .007 System name: Payroll and Pay Administration--Treasury/Financial Management Service. System location: Financial Management Service, U.S. Department of the Treasury, Prince George Metro Center II, 3700 East-West Highway, Room 133 and 101A, Hyattsville, MD 20782; and Room 120, [[Page 69837]] Liberty Center Building, Washington, DC 20227. Categories of individuals covered by the system: All Employees of the Service and Separated Employees. Categories of records in the system: (1) Official Payroll Folder (a) Levy and Garnishment Records. (b) SF-1192--Savings Bond Authorization. (c) SF-1199A--Allotment of Pay to Saving Account. (d) Copies of SF-50--Notification of Personnel Action. (e) Withholding Tax Exemptions. (f) Copy of Health Benefit Designation. (g) Copy of Life Insurance Forms. (h) Payroll Change Slips. (I) Combined Federal Campaign Designations. (j) Copy of SF-1150. (2) Time and Attendance Reports (a) SF-71 Request for Leave. (b) Court Leave Documents. (c) Request for Advancement of Leave. (3) Payroll Comprehensive Listing (a) Current Payment Information. (b) Record of Leave Earned and Used. (c) All Deductions from Pay. (d) Personnel Information such as Grade, Step, Salary, Title, Date of Birth, Social Security Number, Veterans Preference, Tenure, etc. (4) Payroll Control Registers. Authority for maintenance of the system: Title 5--Pay, Leave and Allowances. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosure permitted to Federal Agencies and to State and Local Agencies for tax purposes. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Hard copy, microfiche, and magnetic media. Retrievability: By Social Security number. Safeguards: Secured building, secured room and locked cabinets. Retention and disposal: Records are stored, maintained and disposed of in accordance with General Records Schedules issued by the National Archives and Records Administration. System manager(s) and address: Director, Personnel Management Division, Financial Management Service, Prince George Metro Center II, 3700 East-West Highway, Room 115-F, Hyattsville, MD 20782. Notification procedure: Inquiries under the Privacy Act of 1974 shall be addressed to the Disclosure Officer, 401 14th St., SW, Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The Systems Manager will advise as to whether the Service maintains the record requested by the individual. Record access procedures: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer at the address shown above. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C concerning requirements of this Department with respect to the Privacy Act of 1974. Contesting record procedures: See ``Record access procedures'' above. Record source categories: From individual Service employees. Exemptions claimed for the system: None. TREASURY/FMS .008 System name: Personnel Security Records--Treasury/Financial Management Service. SYSTEM LOCATION: Financial Management Service, U.S. Department of the Treasury, Prince George Metro Center II, 3700 East-West Highway, Room 158-B, Hyattsville, MD 20782. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Financial Management Service Employees, contractor employees, and applicants for position in the Service. CATEGORIES OF RECORDS IN THE SYSTEM: Results of investigations, national agency checks and written inquiries, and other limited investigations. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Title 5, U.S.C., Chapter 73, Executive Order 10450, as amended, and Treasury Order 102-3. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The records are reviewed for the purpose of determining the suitability of Service employees, contractor employees, and applicants and granting security clearances for employees in sensitive positions. Users: Federal Agencies, Federal, State and Local Law Enforcement Agencies; and credit bureaus. These records and information in the records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) disclose information to foreign governments in accordance with formal or informal international agreements; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders and computers. RETRIEVABILITY: Filed alphabetically by name and Social Security Number. [[Page 69838]] SAFEGUARDS: Stored in a safe cabinet secured with a combination lock and/or magnetic media. Access to the records is restricted to key personnel who have been granted clearances to occupy critical-sensitive positions. RETENTION AND DISPOSAL: The records on employees are retained by the Service during their employment. The records on applicants not selected and separated employees are destroyed, sent to the Federal Records Center, or returned to the investigating agency. SYSTEM MANAGER(s) AND ADDRESS: Security Officer, Financial Management Service, Prince George Metro Center II, 3700 East-West Highway, Room 158-B, Hyattsville, MD 20782. NOTIFICATION PROCEDURE: Inquiries under the Privacy Act of 1974 shall be addressed to the Disclosure Officer, 401 14th Street, SW, Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The Systems Manager will advise as to whether the Service maintains the record. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR Part 1, subpart C concerning requirements of this Department with respect to the Privacy Act of 1974. CONTESTING RECORD PROCEDURES: See ``Records access procedures'' above. RECORD SOURCE CATEGORIES: Sources are applicants, employers, former employers, contractor employers, references, fellow workers, neighbors, educational authorities, military records, police and criminal records, credit records and others as required. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/FMS .010 SYSTEM NAME: Records of Accountable Officers' authority with Treasury--Treasury/ Financial Management Service. SYSTEM LOCATION: Financial Management Service, U.S. Department of the Treasury, Liberty Center Building, 401 14th Street, SW, Washington, DC 20227. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Regional Directors. (2) Certifying Officers. (3) Designated Agents. CATEGORIES OF RECORDS IN THE SYSTEM: Records are maintained on the above listed accountable officers showing the designation or removal of the officer to act in the specified capacity pursuant to a proper authorization. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Executive Order 6166, dated June 10, 1933. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in the records may be used to: (1) Disclose to Banking institutions, Federal Reserve Banks, and Government agencies for verification of information on authority of accountable officers to determine propriety of actions taken by such individuals; (2) disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; and (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Card files; paper files. RETRIEVABILITY: By name. SAFEGUARDS: Regional Directors' files are locked. RETENTION AND DISPOSAL: Hard-copy records are maintained and disposed of in accordance with General Records Schedules issued by the National Archives and Records Administration. SYSTEM MANAGER(S) AND ADDRESS: Chief, Disbursing Officer, Financial Management Service, U.S. Department of the Treasury, 401 14th Street, SW, Room 343, Washington, DC 20227. Director, Austin Regional Financial Center, Financial Management Service, Department of the Treasury, 1619 E. Woodward Street, Austin, TX 78741 Director, Birmingham Regional Financial Center, Financial Management Service, Department of the Treasury, 190 Vulcan Road, Birmingham, AL 35109 Director, Chicago Regional Financial Center, Financial Management Service, Federal Office Building, 536 S. Clark Street, Chicago, IL 60605 Director, Kansas City Regional Financial Center, Financial Management Service, Department of the Treasury, 2100 W. 36th Avenue, Kansas City, KS 66103 Director, Philadelphia Regional Financial Center, Financial Management Service, 1300 Townsend Road, Philadelphia, PA 19154 Director, San Francisco Regional Financial Center, 390 Main Street, San Francisco, CA 94104. NOTIFICATION PROCEDURE: Inquiries under the Privacy Act of 1974 shall be addressed to the Disclosure Officer, Financial Management Service, 401 14th St., SW, Washington, DC 20227. All individuals [[Page 69839]] making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The Systems Manager will advise as to whether the Service maintains the record requested by the individual. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C concerning requirements of this Department with respect to the Privacy Act of 1974. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Government Departments and Agencies requiring services of Treasury Department for issuance and payment of Treasury checks. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/FMS .012 SYSTEM NAME: Pre-complaint Counseling and Complaint Activities--Treasury/ Financial Management Service. SYSTEM LOCATION: Financial Management Service, U.S. Treasury Department, Prince George Metro Center II, 3700 East-West Highway, Room 132, Hyattsville, MD 20782. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees seeking services of EEO Counselors. CATEGORIES OF RECORDS IN THE SYSTEM: Monthly pre-complaint activity reports from seven Financial Centers and Headquarters. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 7154; 42 U.S.C. 200e-16; Executive Order 11478; and 5 CFR part 713. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Used to keep records on EEO Counseling activities for annual submission to Treasury. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File cabinet. RETRIEVABILITY: Filed by station and date of receipt. SAFEGUARDS: Staff supervision is maintained during the day. Records are kept locked in the files. RETENTION AND DISPOSAL: Reports destroyed at the end of four years. SYSTEM MANAGER(S) AND ADDRESS: EEO Officer, Financial Management Service, Prince George Metro Center II, 3700 East-West Highway, Room 132, Hyattsville, MD 20782. NOTIFICATION PROCEDURE: Inquiries under the Privacy Act of 1974 shall be addressed to the Disclosure Officer, 401 14th Street, SW., Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The Systems Manager will advise as to whether the Service maintains the record requested by the individual. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C concerning requirements of this Department with respect to the Privacy Act of 1974. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Monthly submissions by Financial Centers and Headquarters. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/FMS .013 SYSTEM NAME: Gifts to the United States--Treasury/Financial Management Service. SYSTEM LOCATION: Financial Management Service, U.S. Department of the Treasury, Prince George Metro Center II, 3700 East-West Highway, Hyattsville, MD 20782. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Donors of intervivos and testamentary gifts to the United States. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence, copies of wills and court proceedings, and other material related to gifts to the United States. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 3113. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosures are not made outside of the Department. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Filing cabinets. RETRIEVABILITY: Name of donor. SAFEGUARDS: Access is limited to persons on official business. RETENTION AND DISPOSAL: Records are maintained for 10 years. SYSTEM MANAGER(S) AND ADDRESS: Financial Information Management, Directorate, Financial Management Service, Prince George Metro Center II, 3700 East-West Highway, Hyattsville, MD 20782. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Disclosure Officer (See ``Record access procedures'' below). RECORD ACCESS PROCEDURES: Disclosure Officer, Financial Management Service, U.S. Department of the Treasury, Liberty Center Building, 401 14th Street, SW., Washington, DC 20227. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Individuals, executors, administrators and other involved persons. [[Page 69840]] Exemptions claimed for the system: None. TREASURY/FMS .014 SYSTEM NAME: Debt Collection Operations System--Treasury/Financial Management Service. SYSTEM LOCATION: The Debt Management Services Staff, Financial Management Service, U.S. Department of the Treasury, 401 14th Street, SW., Washington, DC 20227. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Records are maintained on individuals and entities that are financially indebted to the U.S. Government through one or more of its departments and agencies and are the result of participation in a Federal direct or guaranteed loan program, the assessment of a fine, fee, or penalty, an overpayment or advance, or other extensions of credit such as would result from sales of goods or services. Records are also maintained on individuals who are indebted to States, Territories and Commonwealths of the United States, and the District of Columbia, including records on individuals who owe past due support which is being enforced by a State, Territory, Commonwealth or the District of Columbia. CATEGORIES OF RECORDS IN THE SYSTEM: Information varies, depending on the individual debtor, the type of indebtedness and the governmental entity to which monies are owed. The system of records contains information pertaining to: (1) Individuals and commercial organizations, such as name, Taxpayer Identification Number (i.e., social security number, or employer identification number), work and home address, and work and home phone numbers; (2) the indebtedness, such as the original amount of the debt, the date the debt originated, the amount of the delinquency/default, the date of delinquency/default, basis of the debt, amounts accrued for interest, penalties, and administrative costs, and payments on the account; (3) actions taken to enforce recovery of the debt, such as copies of demand letters/invoices, and documents required for the referral of accounts to collection agencies, or for litigation; and (4) referring or governmental entity, such as name, phone number, and address of the agency contact. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Federal Claims Collection Act of 1966 (Pub. L. 89-508), as amended by the Debt Collection Act of 1982 (Pub. L. 97-365. as amended), and the Deficit Reduction Act of 1984 (Pub. L. 98-369, as amended); the Debt Collection Improvement Act of 1996 (Pub. L. 104-134, Section 31001); 31 U.S.C. 37, Subchapter I (General) and Subchapter II (Claims of the U.S. Government). PURPOSE(S): The purpose of this system is to maintain records of individuals and entities that are: (1) Indebted to the Financial Management Service (FMS); (2) indebted to the various Federal Government departments and agencies and whose accounts are being serviced or collected by FMS; and (3) indebted to States, Territories and Commonwealths of the United States, and the District of Columbia (including past due child support debts being enforced by the States, Territories, Commonwealths or the District of Columbia). The records ensure that: Appropriate collection action on debtors' accounts is taken and properly tracked, monies collected and credited, and accounts are returned to the appropriate client at the time the account is collected or closed. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used to disclose information to: (1) Appropriate Federal, state, local or foreign agencies responsible for investigating or implementing, a statute, rule, regulation, order, or license; (2) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (3) a congressional office in response to an inquiry made at the request of the individual or entity to whom the record pertains; (4) the Internal Revenue Service for the purpose of: Effecting and administrative offset against the debtor's tax refund to recover a delinquent debt owed to the U.S. Government by the debtor; or, obtaining the mailing address of a taxpayer/debtor in order to locate the taxpayer/debtor in accordance with 31 U.S.C. 3711, 3717, and 3718 and 26 U.S.C. 6103(m)(2); (5) the Department of Justice for the purpose of litigation to enforce collection of a delinquent debt or to obtain the Department of Justice's concurrence in a decision to compromise, suspend, or terminate collection action on a debt with a principle amount in excess of $100,000 or such higher amount as the Attorney General may, from time to time, prescribe in accordance with 31 U.S.C. 3711(a); (6) the Department of Defense or the U.S. Postal Service or other Federal agency for the purpose of conducting an authorized computer matching program in compliance with the Privacy Act of 1974, as amended, so as to identify and locate individuals receiving Federal payments (including, but not limited to, salaries, wages, and benefits) for the purpose of requesting voluntary repayment or implementing Federal employee salary offset or administrative offset procedures; (7) the Department of Defense or U.S. Postal Service or other Federal agency for the purpose of effecting an administrative offset against Federal payments certified to be paid to the debtor to recover a delinquent debt owed by the debtor; (8) any creditor Federal agency seeking assistance for the purpose of seeking voluntary repayment of a debt or implementing Federal employee salary offset or administrative offset in the collection of unpaid financial obligations; (9) Any Federal, State, or local agency, or to the public for the purpose of collecting on a delinquent debt through the use of debt collection tools authorized under the Debt Collection Improvement Act of 1996 such as referring the debt to debt collection centers, administrative wage garnishment, public dissemination of debtor information, or selling the debt; or any other legitimate debt collection purpose; (10) Any Federal, State or local agency for the purpose of accounting on or reporting the status of debts for which the Federal, State or local agency has a financial or other legitimate need for the information in the performance of official duties; (11) Any Federal agency or its agents for the purpose of denying Federal financial assistance in the form of a loan or loan guaranty to an individual delinquent on a Federal claim, or delinquent on a child support claim referred to FMS for administrative offset; and (12) Any State, Territory or Commonwealth of the United States, or the District of Columbia to collect a claim owed to the Federal Government or to assist in the collection of a State, Commonwealth, Territory or District of Columbia claim pursuant to a reciprocal agreement between FMS and the State, Territory, Commonwealth or the District of Columbia. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Debt information concerning a government claim against a debtor is also furnished in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the [[Page 69841]] Debt Collection Act of 1982, as amended (Pub. L. 97-365), to consumer reporting agencies, as defined by the Fair Credit Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of an overdue debt. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained on magnetic disc, tape, and hard copy. RETRIEVABILITY: Records are retrieved by name or taxpayer identification number (i.e., social security number or employer identification number). SAFEGUARDS: All officials access the system of records will do so on a need-to- know basis only, as authorized by the system manager. Procedural and physical safeguards are utilized, such as accountability, receipt records, and specialized communications security. This data system has an internal mechanism to restrict access to authorized officials. Hard- copy records are held in steel cabinets, with access limited by visual controls and/or lock system. During normal working hours, files are attended by responsible officials; files are locked up during non- working hours. The building is patrolled by uniformed security guards. RETENTION AND DISPOSAL: Hard-copy records are returned to the agency which had contracted for service or collection with FMS at the time an individual account is resolved through collection, compromise, or write-off/close out or at the agency's request. Summary information, such as results of collection action undertaken, for the purpose of producing management reports is retained for a period of five (5) years. SYSTEM MANAGER(s) AND ADDRESS: System Manager, Debt Collection Operations Staff, Financial Management Service, 401 14th Street, SW, Washington, DC 20227. NOTIFICATION PROCEDURE: Inquiries under the Privacy Act of 1974 shall be addressed to the Disclosure Officer, Financial Management Service, 401 14th Street, SW, Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The system manager will advise as to whether FMS maintains the records requested by the individual. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR part, subpart C, appendix G, concerning requirements of this Department with respect to the Privacy Act of 1974. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information from this system is obtained from the individual or entity, creditor agencies, Federal employing agency, collection agencies, credit bureaus, and Federal, state or local agencies furnishing identifying information and/or address of debtor information. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/FMS .016 SYSTEM NAME: Payment Records for Other Than Regular Recurring Benefit Payments-- Treasury/Financial Management Service. SYSTEM LOCATION: The Financial Management Service, U.S. Department of the Treasury, Washington, DC 20227. Records maintained at Financial Centers in six regions: Austin, TX; Birmingham, AL; Chicago, IL; Kansas City, Mo; Philadelphia, PA; and San Francisco, CA. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons who are the intended recipients or recipients of payments from the United States Government, and for whom vouchers have been certified for payment by departments or agencies and sent to FMS for disbursement. CATEGORIES OF RECORDS IN THE SYSTEM: Payment records showing name, social security or employer identification number or other agency identification number, address, payment amount, date of issuance, check number and symbol or other payment identification number, routing number of the payee's financial institution and the payee's account number at the financial institution, vendor contract and/or purchase order, and the name and location number of the certifying department or agency. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Executive Order 6166, dated June 10, 1933. PURPOSE(s): To facilitate disbursement of Federal monies to individuals by check or electronically, authorized under various programs of the Federal Government. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used to: (1) Disclose to the banking industry for payment verification; (2) disclose to Federal agencies, departments and agencies for whom payments are made, and payees; (3) disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (4) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (5) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (6) disclose information to foreign governments in accordance with formal or informal international agreements; (7) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (8) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (9) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (10) provide information to third parties during the [[Page 69842]] course of an investigation to the extent necessary to obtain information pertinent to the investigation; (11) disclose information concerning delinquent debtors to Federal creditor agencies, their employees, or their agents for the purpose of facilitating or conducting Federal administrative offset, Federal tax refund offset, Federal salary offset, or for any other authorized debt collection purpose; (12) Disclose information to any State, Territory or Commonwealth of the United States, or the District of Columbia to assist in the collection of State, Commonwealth, Territory or District of Columbia claims pursuant to a reciprocal agreement between FMS and the State, Territory, Commonwealth or the District of Columbia; and (13) disclose to the Defense Manpower Data Center and the United States Postal Service and other Federal agencies through authorized computer matching programs for the purpose of identifying and locating individuals who are delinquent in their repayment of debts owed to the Department or other Federal agencies in order to collect those debts through salary offset and administrative offset, or by the use of other debt collection tools. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Storage is on magnetic media and hard copy. RETRIEVABILITY: Records are retrieved by name, employer identification number (EIN) and social security number. SAFEGUARDS: These records are available only to those persons whose official duties require such access. Records are kept in limited access areas during duty hours and in locked cabinets at all other times. Records are password protected and are maintained in a building subject to 24- hour security. RETENTION AND DISPOSAL: Records are retained for three years. Records are disposed of in accordance with Treasury Directive 25-02, Records Disposition Management Program. SYSTEM MANAGER(S) AND ADDRESS: Chief Disbursing Officer, Financial Management Service, 401 14th Street, SW, Washington, DC 20227. NOTIFICATION PROCEDURE: Inquiries under the Privacy Act of 1974 shall be sent to the Disclosure Officer at 401 14th Street, SW, Washington, DC 20227. All individuals making inquiries should provide with their request as much descriptive matter as is possible to identify the particular record desired. The System Manager will advise as to whether the Service maintains the record requested by the individual. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act of 1974 concerning procedures for gaining access or contesting records should write to the Disclosure Officer at the address shown above. All individuals are urged to examine the rules of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C concerning requirements of this department with respect to the Privacy Act of 1974. CONTESTING RECORD PROCEDURES: See Record Access Procedures above. RECORD SOURCE CATEGORIES: Information is obtained from vouchers, payment tapes and electronic data transmissions via the Electronic Certification System by departments and agencies for whom payments are made. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. BILLING CODE: 4830-01-P Internal Revenue Service TREASURY/IRS 00.001 SYSTEM NAME: Correspondence Files and Correspondence Control Files--Treasury/ IRS. SYSTEM LOCATION: Various offices of the Internal Revenue Service maintain files of correspondence received, including the Eastern Distribution Center, 4300 Carolina Avenue, Richmond, VA 23222; the Central Area Distribution Center, 2402 East Empire, Bloomington, IL 61799; the Western Area Distribution Center, 3041 Sunrise Boulevard, Rancho Cordova, CA 95742; and the Tennessee Computing Center, PO Box 30309, Airport Mail Facility, Stop 76, Memphis, TN 38130. (See IRS appendix A for addresses of other offices). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Initiators of the correspondence. (2) Persons upon whose behalf the correspondence was initiated. (3) Subjects of the correspondence. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Correspondence received. (2) Responses to correspondence. (3) Associated records. Special Categories of correspondence may be included in other systems of records described by specific notices. Files are maintained in connection with a variety of correspondence received and the uses vary widely in accordance with the content of the correspondence. Correspondence may include letters, telegrams, memoranda of telephone calls, and other forms of communication. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): Often taxpayers choose to communicate with the IRS through correspondence. The ability to access the information when the need arises is paramount to our success as an agency. This system will allow the IRS to quickly access correspondence received from the taxpayers and their representatives and provide a chronological record of what has transpired concerning tax matters. ROUTINE USES OF RECORDS MAINTAINED BY THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Disclosures of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) Appropriate Federal, State, local, or foreign agencies responsible for enforcing or implementing a statute, rule, regulation, order or license; (3) disclose information to a Federal, State, or local agency, or other public authority maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's bureau's or authority's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to [[Page 69843]] foreign governments in accordance with formal or informal international agreements; (6) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media, in accordance with guidelines contained in 28 CFR 50.2, concerning this agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, microfiche, and magnetic media. RETRIEVABILITY: Controlled items are generally retrievable by name, but it depends upon the controls established locally. SAFEGUARDS: Access controls will not be less than those provided for by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1 (16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with the Records Disposition Handbooks, IRM 1(15)59.12 through IRM 1(15)59.32. Generally, disposition varies in accordance with the nature of the correspondence file. SYSTEM MANAGER(S) AND ADDRESS: Head of the Office maintaining the file. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the office believed to have received the correspondence. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information supplied by the initiators of the correspondence and information secured internally from other systems of records. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 00.002 SYSTEM NAME: Correspondence Files/Inquiries About Enforcement Activities-- Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, Detroit Computing Center, Martinsburg Computing Center. (See IRS appendix A for addresses.) Other offices of the Internal Revenue Service maintain files of correspondence received, including the Eastern Distribution Center, 4300 Carolina Avenue, Richmond, VA 23222; the Central Area Distribution Center, 2402 East Empire, Bloomington, IL 61799; the Western Area Distribution Center, 3041 Sunrise Boulevard, Rancho Cordova, CA 95742; and the Tennessee Computing Center, PO Box 30309, Airport Mail Facility, Stop 76, Memphis, TN 38130. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Initiators of correspondence. (2) Persons upon whose behalf the correspondence was initiated. (3) Persons who are subjects of the correspondence. Includes individuals for whom tax liabilities exist, individuals who have made a complaint or inquiry relative to an Internal Revenue tax matter, or individuals for whom a third party is interceding relative to an Internal Revenue tax matter. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number (if applicable), information about tax matters (if applicable), chronological investigative history. Other information relative to the conduct of the case and/or the taxpayer's compliance history (if applicable). Correspondence may include letters, telegrams, memoranda of telephone calls, and other forms of communication. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): Often taxpayers choose to communicate with the IRS through correspondence. The ability to access the information when the need arises is paramount to our success as an agency. This system will allow the IRS to quickly access correspondence received from the taxpayers and their representatives and provide a chronological record of what has transpired concerning tax matters. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose information to appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) disclose information to a Federal, state, or local agency, or other public authority, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's bureau's or authority's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to the news media, in accordance with guidelines contained in 28 CFR 50.2 concerning this agency's functions relating to civil and criminal proceedings; (7) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (8) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (9) provide information to other agencies to the extent provided by law or regulation and as necessary to [[Page 69844]] report apparent violation of law to appropriate law enforcement agencies; (10) provide information to states, the District of Columbia, the Commonwealth of Puerto Rico, or possessions of the United States, to assist in the administration of tax laws. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Controlled items are generally retrievable by name, but it depends upon the controls established locally. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1 (16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with the Records Disposition Handbooks, IRM 1(15)59.12 through IRM 1(15)59.32. Generally, disposition varies in accordance with the nature of the correspondence file. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioners, Regional Commissioners, District Directors, Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system is exempt from the notification provisions of the Privacy Act. RECORD ACCESS PROCEDURES: This system is exempt from the Access and Contest provisions of the Privacy Act. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 00.003 SYSTEM NAME: Customer Feedback System--Treasury/IRS 00.003. SYSTEM LOCATION: Internal Revenue Service Centers, National Office, Regional and District Offices, including National Office Chief Counsel Offices, Regional Counsel Offices, and District Counsel Offices, the Martinsburg Computing Center, the Detroit Computing Center, and the Tennessee Computing Center, and Area Distribution Centers. Area Distribution Center addresses are as follows: The Eastern Distribution Center, 4300 Carolina Avenue, Richmond, VA 23222, the Central Area Distribution Center, 2402 East Empire, Bloomington, IL 61799, and the Western Area Distribution Center, 3041 Sunrise Boulevard, Rancho Cordova, CA 95742. (See IRS appendix A for other addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system consists of records relating to (1) individuals (customers) who make complaints and compliments about Internal Revenue Service employees; and, (2) Internal Revenue Service employees who have had complaints and compliments made about them. CATEGORIES OF RECORDS IN THE SYSTEM: A variety of documents and/or reports reflecting customer feedback on current and former IRS employees and the resolution of that feedback. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Sec. 1211 of Pub. L. 104-168, TBOR 2, Reports on Misconduct of IRS Employees. PURPOSE(S): This system will capture customer feedback, including complaints and compliments. The capture of this data will provide a means to analyze trends to identify and take corrective action on systemic problems. The data will not be used to affect any rights or benefits of individuals in the records system. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in the records may be disclosed to the tax writing Congressional committees. The purpose is to fulfill the requirements of the Taxpayer Bill of Rights 2 (TBOR 2). POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper files and magnetic media. RETRIEVABILITY: Documents are stored and retrieved by control numbers and by taxpayer name, taxpayer identification number or person to contact. The control number can be determined by reference to the entries for the individual to whom they relate. SAFEGUARDS: Access is limited to authorized personnel who have a direct need to know. Access controls will not be less than those provided for by the Manager's Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM (2)(10)00. This includes the use of passwords and access codes. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 206 for Service Centers, IRM 1(15)59.26 and Records Control Schedule 301--General Records Schedules, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Deputy Commissioner. Officials maintaining the system--Directors of Internal Revenue Service Centers; National, Regional, District Office, Regional Counsels, District Counsels, Associate Chief Counsels, and Area Distribution Center Directors. (See System Location above for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for the purpose of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: See Records access procedures above. RECORD SOURCE CATEGORIES: Information originates from IRS employees and customer feedback. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from 5 U.S.C. 552a(c)(3); (d) (1), (2), (3) and (4), (e)(1); (e)(4)(G), (H), and (I); and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(4). TREASURY/IRS 10.001 SYSTEM NAME: Biographical Files, Public Affairs--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers. (See IRS appendix A for addresses.) [[Page 69845]] CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: IRS employees. CATEGORIES OF RECORDS IN THE SYSTEM: Records are biographical data and photographs of key IRS employees. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used to provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. Information contained in this system may be included in news releases issued to the media and the public. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper files or magnetic media. RETRIEVABILITY: By name. SAFEGUARDS: Office doors locked at night. Access controls will not be less than those provided for by the Manager's Security Handbook IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Assistant to the Commissioner (Public Affairs), National Office; Regional, District, Internal Revenue Service Centers Public Affairs Officers. (see IRS appendix A for addresses). NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in Record access procedures below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Assistant to the Commissioner (Public Affairs), IRS, Washington, DC 20224, for National Office file. See appendix A for appropriate addresses for regional and district office or service center files. CONTESTING RECORD PROCEDURES: See Record access procedures above. RECORD SOURCE CATEGORIES: Information is supplied by the IRS official on an IRS biographical data form. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 10.004 SYSTEM NAME: Subject Files, Public Affairs--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers. (see IRS appendix A for addresses). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: In general, records are maintained on individuals whose names have been mentioned in the press in connection with their relationship with IRS. CATEGORIES OF RECORDS IN THE SYSTEM: The records include correspondence, newspaper clippings, inter- office memoranda and similar documents. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be provided in response to inquiries from the media and the public. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper files or magnetic media. RETRIEVABILITY: Alphabetically by subject. SAFEGUARDS: Office doors locked at night. Access controls will not be less than those provided for by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Assistant to the Commissioner (Public Affairs), National Office; Regional, District, Internal Revenue Service Center, Public Affairs Officers (see IRS appendix A for addresses). NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the office where the records are located. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Records generally are clippings from newspapers, magazines, and similar sources, internal documents and memoranda. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 21.001 SYSTEM NAME: Tax Administration Resources File, Office of Tax Administration Advisory Services--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Commissioner (International), 950 L'Enfant Plaza, SW, Fourth Floor, Washington, DC 20024. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Past and potential tax administration advisors who have served or indicated an interest in serving on advisory assignments, and selected officials engaged in tax administration and related fields. CATEGORIES OF RECORDS IN THE SYSTEM: Applicant roster database, locator cards and lists with names, addresses, telephone numbers, and organizational affiliations of officials engaged in tax administration; work assignment or [[Page 69846]] application folders of past and potential tax administration advisors, which contain employment history, information, medical abstracts, security clearances, and passport information; bio-data sketches on IRS employees and others engaged in tax administration and related fields. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): The purpose is to identify IRS employees who have expressed an interest in overseas assignments, and to further identify historical and current activities in given countries. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Maintained for use by Office management officials as a reference in obtaining and presenting information related to tax administration, and for administrative selection and processing of overseas and domestic assignments. The records and information in these records may be used to: (1) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By individual name. SAFEGUARDS: Access limited to authorized office personnel. File folders kept in locked file or locked room. Access controls will not be less than those provided for by the the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are disposed of when they are no longer needed for official use. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioner (International), Internal Revenue Service, 950 L'Enfant Plaza, SW, Fourth Floor, Washington, DC 20024. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Office of the Assistant Commissioner (International), Internal Revenue Service, 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: From the individual, from the organization with which he or she is associated, or from other knowledgeable experts in the field of Tax Administration. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.003 SYSTEM NAME: Annual Listing of Undelivered Refund Checks--Treasury/IRS. SYSTEM LOCATION: District Offices and Internal Revenue Service Centers. (see IRS appendix A for addresses). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers whose refund checks have been returned as undeliverable since the last Annual Listing of Undelivered Refund Checks was produced. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer entity information (Name, Street Address, City, State, Zip Code and social security number) and records containing tax module information (Tax Period, Amount of Credit Balance and Control Document Locator Number). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): The purpose of this system is to keep a record of refund checks that have been returned undeliverable. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Individuals entitled to undeliverable refund checks will be notified of such checks by publication of their names in the news media. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents stored in files or on magnetic media. RETRIEVABILITY: By taxpayer name or taxpayer social security number (SSN). SAFEGUARDS: Access controls will not be less than those provide for by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services), Officials maintaining the system--District Directors, Internal Revenue Service Centers Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the district office servicing the areas in which the individual resided at the time he or she filed the return which created the undeliverable refund. (see IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.011 SYSTEM NAME: File of Erroneous Refunds--Treasury/IRS. [[Page 69847]] SYSTEM LOCATION: Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers issued erroneous refunds. CATEGORIES OF RECORDS IN THE SYSTEM: Case reference name, number, control number, date of erroneous refunds, statute expiration date, status of case, location, correspondence and research material. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains records necessary to resolve erroneous refund issues. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper document files. RETRIEVABILITY: By Social Security Number (SSN) or Employer Identification Number (EIN). SAFEGUARDS: Access controls will not be less than those provided for by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks IRM 1(15)59.1 through IRM 1(15) 59.32. Generally, records are retained for four years and then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services) Officials maintaining the system--Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the areas in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.026 SYSTEM NAME: Form 1042S Index by Name of Recipient--Treasury/IRS. SYSTEM LOCATION: Philadelphia Internal Revenue Service Center, Mid-Atlantic Region, 11601 Roosevelt Boulevard, Philadelphia, PA 19154. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Non-resident aliens and U.S. citizens living abroad whose taxes are covered by IR Chapter 3 Withholding. CATEGORIES OF RECORDS IN THE SYSTEM: Records include taxpayer's name, address, tax data, country of residence and employer identification number and name of withholding agent. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains records necessary to effectively administer the back-up withholding laws and regulations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Microfilm. RETRIEVABILITY: By taxpayer name. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and by the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15) 59.32. Generally, records are retained at the Service Center for 5 years and then at a Federal Records Center for 25 years. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Official maintaining the system--Philadelphia Internal Revenue Service Center Director. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to: Director, Philadelphia Internal Revenue Service Center, Mid-Atlantic Region, 11601 Roosevelt Boulevard, Philadelphia, PA 19154. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.027 SYSTEM NAME: Foreign Information System (FIS)--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Philadelphia Internal Revenue Service Center, and its servicing Federal Records Centers, and the Detroit Computing Center. (See IRS appendix A for addresses.) [[Page 69848]] CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers who file Form 5471, Information Return with Respect to a Foreign Corporation and Form 5472, Information Return of a Foreign Owned Corporation. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer entity records (name, address, identification number), foreign corporation identification, information relating to stock, U.S. shareholders, Earnings and Profits, Balance Sheet, and other available accounting information relating to a specific taxable period. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains records necessary to effectively administer laws and regulations relative to foreign owned corporations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE: Magnetic media. (Various tables are published from this media.) RETRIEVABILITY: Documents are stored and retrieved by document locator numbers. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 206 for Service Centers, IRM 1(15)59.26. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system--Directors, Internal Revenue Service Centers. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the areas in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.032 SYSTEM NAME: Individual Microfilm Retention Register--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service Centers and the Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Categories of individuals on whom records are maintained are: For Individual Master File (IMF) registers--Individuals who file, or may be required to file, individual tax returns such as Form 1040, 1040A, or 1040EZ. CATEGORIES OF RECORDS IN THE SYSTEM: Abstracts of tax and/or entity modules that have been removed from the IMF. These abstract records indicate the taxpayer name, identification number, specific tax returns filed, document locator number, tax years, debit and credit amounts, balances, and other transactions which have been recorded relative to the module(s). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains individual tax account information which is retained in microfilm after a certain period of inactivity on the master file in order not to overburden the computer system required for active accounts. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Microfilm tape. RETRIEVABILITY: IMF Reference Register (for IMF Register only), taxpayer identification number, tax Period, name, and type of tax. Methods of retrievability are explained in the Research Operations Handbook, IRM 36(66)0. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system-Internal Revenue Service Center Directors, and the Martinsburg Computing Center Director. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the areas in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made [[Page 69849]] in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.034 SYSTEM NAME: Individual Returns Files, Adjustments and Miscellaneous Documents Files--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service Centers, District Offices and Federal Record Centers.(See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers or return preparers who have had changes made to their accounts, or have had information posted to the Individual Master File or other tax accounting files as a result of filing returns, applications, or other documents, or as a result of actions initiated by the Service. A record will be maintained for those taxpayers whose individual income tax overpayments have been retained or transferred from the IMF to apply against past due child and/or spousal support payments as reported to IRS by the states under Pub. L. 97-35. CATEGORIES OF RECORDS IN THE SYSTEM: A variety of records reflecting tax matters which have served as input documents or supporting documentation for entries on the Individual Master File, or other tax accounting files, including tax return forms, declarations, applications, case records, processing documents, vouchers, computer notices, posting and correction forms, Interest Equalization Tax Forms, withholding allowance certificates, and similar records. Information will be maintained as to the name, SSN, address of individuals owing past due child and/or spousal support payments submitted by states under Pub. L. 97-35. Also maintained will be the name of the submission state, the amount owed, and the amount of any individual income tax overpayment retained and transferred to the state to apply against the amount owed. IRS administrative files (i.e., examination, collection, underreporter, criminal investigation, etc.) are not included in this system of records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): The purpose of this system is to provide background and supporting documentation for inputs affecting taxpayer account information. Additionally, overpayments retained and transferred against outstanding liabilities from the state in which it occurred will be recorded. This will aid taxpayers in reconciling their account balances with state agencies. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper document files or magnetic media. RETRIEVABILITY: Documents are stored and retrieved by document locator numbers and by taxpayer name. The document locator numbers can be determined by reference to the Individual Master File entries for the individual to whom they relate. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 206 for Service Centers, IRM 1(15)59.26. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system-Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.043 SYSTEM NAME: Potential Refund Litigation Case Files--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service Centers, the Austin Compliance Center and Federal Records Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers who have indicated to the Service that they may file suit against the Service for a refund. CATEGORIES OF RECORDS IN THE SYSTEM: Forms filed by the taxpayer and case documents determined by the Service to be related. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains records necessary to effectively administer potential refund litigations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper document files. Retrievability: By taxpayer name. Safeguards: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. [[Page 69850]] RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 206 for Service Centers, IRM 1(15)59.26. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system--Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.044 SYSTEM NAME: P.O.W.-M.I.A. Reference File--Treasury/IRS. SYSTEM LOCATION: District Offices and the Austin Internal Revenue Service Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: P.O.W./M.I.A.--originated from Department of Defense lists. CATEGORIES OF RECORDS IN THE SYSTEM: Lists of P.O.W./M.I.A., Regulations, Rulings, and Instructions as to how to handle specific tax questions relating to their special tax status, copies of individual tax returns, claims, and other documents germane to specific cases. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains records necessary to effectively administer the tax accounts with POW/MIA issues. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents in file folders. RETRIEVABILITY: Cases filed alphabetically by last name. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system--Austin Internal Revenue Service Center Director and District Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Austin Internal Revenue Service Center or the Director of the District Office servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.054 SYSTEM NAME: Subsidiary Accounting Files--Treasury/IRS. SYSTEM LOCATION: District Offices and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: The categories of individuals on whom records are maintained are taxpayers affected by one or more of the transactions reflected in the categories of records listed below. CATEGORIES OF RECORDS IN THE SYSTEM: The types of records maintained in the system are documents containing entity information (name, address, social security number or employer identification number and other information necessary to identify the taxpayer) and accounting information relevant to one of the following categories: funds held pending, disposition and not applied to the taxpayer's liability at present, properties, tangible or intangible, now in the custody of the Internal Revenue Service, counterfeit money, misappropriation or robbery of Internal Revenue Service funds, credits which cannot be applied to a specific taxpayer account at this time, accounts transferred to other Service Centers or agencies, substantiation for the receipt of funds collected by the Service for other agencies, abatements or assessments of tax on individuals, deposits received from taxpayers, refunds to taxpayers, taxpayer accounts written off by the Service as uncollectible, credits allowed taxpayers requiring special consideration due to processing constraints, litigation, seized and acquired property and Offers-in- Compromise. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802. PURPOSE(S): This system maintains records necessary to effectively administer the accounting files relevant to the unusual circumstances described in ``categories of records in the system,'' above. [[Page 69851]] ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Accounting Files consist of paper documents, computer printouts, magnetic media and disk storage. RETRIEVABILITY: By social security number, name, or document locator number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are retired to Federal Records Centers and retrieved by request from authorized individuals when account substantiation is necessary. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system--District Directors, Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. Some Justice Department investigations are an additional source for the information contained in litigation case files. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.059 SYSTEM NAME: Unidentified Remittance File--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Remittances which have been received but cannot be positively identified, either as to taxpayer who sent it or the tax period to which it is to be applied. CATEGORIES OF RECORDS IN THE SYSTEM: Each record contains a fourteen digit unidentified remittance (UR) control number, the amount, received date, and all known identifying data. In addition, the URF contains a record of all doubtfully applied Estimated Tax (ET) credits. The ES record contains the taxpayers' name, address, type of payment, taxpayer identification number, tax period, received date, money amount, and the transaction document locator number (DLN). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains the records controlling remittances where accounting is delayed for lack of the data required to properly post a credit. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Disk storage. RETRIEVABILITY: By remittance amount, unidentified remittance control number, taxpayer name. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are kept 180 days after the amount is reduced to zero balance. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system--Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Remittances received from taxpayers that cannot be positively identified either as to the taxpayer who sent it or the type of tax to which it is to be applied. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.060 SYSTEM NAME: Automated Non-Master File (ANMF)--Treasury/IRS. System location: Internal Revenue Service Centers, and Federal Records Centers. (See IRS appendix A for addresses.) [[Page 69852]] Categories of individuals covered by the system: Records are maintained on taxpayers having accounts with the Internal Revenue Service which are not compatible with the normal master file processes; e.g., penalties, transferee assessments, termination assessments, excise protest accounts, Master File overflow accounts, culpable and non-petitioning spouses, Forms 1042, 1040-NR, 926, 5330, 4720, 990-AR (Penalty) and any pre-ADP returns. Also, a record will be maintained for those taxpayers whose individual income tax overpayment has been retained and transferred from the IMF to apply against past due child and/or spousal support payments as reported to IRS by the States under Pub. L. 97-35. CATEGORIES OF RECORDS IN THE SYSTEM: The categories of records maintained are taxpayer entity records (name, address, taxpayer identification number or employer identification number and other indicators relevant to entity maintenance) and records containing tax module information (the tax return, the tax period, the balance due or credit balance, and transactions which have been recorded relative to the module). Information will be maintained as to the name, SSN, address of individuals owing past due child and/or spousal support payments submitted by the States under Pub. L. 97-35. Also maintained will be names of the submission state, the amount owed, and the amount on any individual income tax overpayment retained and transferred to the state to apply against the amount owed. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains records necessary for efficient accounting on files which are not compatible with the master file system. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Card file or magnetic media. RETRIEVABILITY: By taxpayer name, taxpayer identification number (social security number or employer identification number), or document locator card. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system-Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 22.061 SYSTEM NAME: Wage and Information Returns Processing (IRP) File--Treasury/IRS. SYSTEM LOCATION: Martinsburg Computing Center, Martinsburg, West Virginia 25401, and Detroit Computing Center, 985 Michigan Ave., Detroit, MI 48226. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Recipients of various types of income; wages; dividends; interest; rents and royalties; medical payments; capital gains distributions; non-taxable distributions; pensions, annuities, retired pay or IRA payments; patronage dividends, distributions, and allocations; fishing crew payments; sales or redemption of securities, future transactions, commodities, bartering exchange transactions; original issue discount; distributions and prizes; currency transactions; state tax refunds; unemployment compensation, agricultural payments, taxable grants, indebtedness forgiveness; non-employees compensation; gambling winnings; and miscellaneous income. CATEGORIES OF RECORDS IN THE SYSTEM: Records maintained are records representing certain wage and information returns: Forms W-2, W-2P, the 1087 and 1099 series; currency transaction reports; state tax refunds; statements of sales of equity obligations; and records of agricultural subsidy payments. Information included on each record identifies the recipient of the income (name, address, taxpayer identifying number, and other indicators relating to payee identification), identifies the income payer (very similar information), and identifies the type(s) and amount(s) of income. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. Purpose(s): This system maintains records necessary for the efficient administration of tax accounts related to Wage and Information Returns. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media. RETRIEVABILITY: By taxpayer social security number and name control. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. [[Page 69853]] RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, until tax year 1974, records were maintained until processed. After tax year 1974, records are maintained for four years and then magnetically erased. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system--Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 24.013 SYSTEM NAME: Combined Account Number File, Taxpayer Services--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals and businesses having specific, current business with IRS. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer entity records (name, address, taxpayer identification number, and filing requirements related to entity liability); and tax modules (specific tax returns, tax years, and transactions which have been recorded relative to the module) when specifically requested by a service center, or if a notice for balance of tax due has been issued; a specific tax period is in taxpayer delinquent account status (TDA); a specific tax period is either credit or debit balance; no return has been posted and the return due date (RDD) has passed; or when a specific tax period is in taxpayer delinquent return (TDI) status. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains tax account information necessary for the efficient resolution of accounting issues. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Disk storage. RETRIEVABILITY: By social security number or employer identification number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system-Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' above. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 24.029 SYSTEM NAME: Individual Account Number File (IANF), Taxpayer Services--Treasury/ IRS. SYSTEM LOCATION: Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals having specific, current business with IRS. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer entity records (name, address, taxpayer identification number, and filing requirements related to entity liability); and tax modules (specific tax returns, tax years, and transactions which have been recorded relative to the module) when specifically requested by a service center, or if a notice for balance of tax due has been issued; a specific tax period is in taxpayer delinquent account status (TDA); a specific tax period is either credit or debit balance; no return has been posted and the return due date (RDD) has passed; or when a specific tax period is in taxpayer delinquent return (TDI) status. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system maintains records necessary to efficiently identify individuals having specific current business with the IRS. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Disk storage. [[Page 69854]] RETRIEVABILITY: By social security number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system--Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part I, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 24.030 SYSTEM NAME: Individual Master File (IMF), Taxpayer Services--Treasury/IRS. SYSTEM LOCATION: Martinsburg Computing Center, Martinsburg, West Virginia 25401, and IRS Service Centers. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who file and/or are included on Federal Individual Income Tax Returns (i.e., Forms 1040, 1040A, and 1040EZ); individuals who file other information filings; and power of attorney notifications for individuals. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer entity records (name, address, identification number (SSN), and other indicators pertaining to entity maintenance, including zip code), and tax modular records which contain all records relative to specific tax returns for each applicable tax period or year. Modular records for authorization information (name, address, identification number and type of authority granted, and the name of the representative(s) for the taxpayer. Modular records for the representative (name, address and unique identification number). Recorded here are tax transactions such as tax amount, additions, abatements of tax payments, interest and like type transactions recorded relative to each tax module, power or attorney authorization transactions, and a code identifying taxpayers who threatened or assaulted IRS employees. An indicator will be added to any taxpayer's account who owes past due child and/or spousal support payments and whose name has been submitted to IRS by a state under provisions of Pub L. 97-35. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): To increase the efficiency of tax administration, the IRS maintains records of tax returns, payments, and assessments including Telefile records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by (1) 26 U.S.C. 3406, and (2) 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media. RETRIEVABILITY: By taxpayer identification number (social security number or employer identification number), document locator numbers and alphabetically by name. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, the code identifying taxpayers who threatened or assaulted IRS employees may be removed five years after initial input. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Taxpayer Services). Officials maintaining the system-Internal Revenue Service Center Directors and the Director, Martinsburg Computing Center. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the District Director or the Internal Revenue Service Center Director servicing the area in which the individual resides. (See IRS appendix A for addresses.) Contesting record procedures: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 24.046 SYSTEM NAME: Business Master File (BMF), Taxpayer Services--Treasury/IRS. SYSTEM LOCATION: Martinsburg Computing Center, Martinsburg, West Virginia 25401, Cincinnati Service Center, 201 West River Center Blvd., Covington, KY 41019; Memphis Service Center, 3131 Democrat Road, Memphis, TN 38118; and Ogden Service Center, 1160 West 1200 South Street, Ogden, UT 84201, [[Page 69855]] and other IRS Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons in a sole proprietary role who file business tax returns, including Employer's Quarterly Federal Tax Returns (Form 941), Excise Tax Returns (Form 720), Wagering Returns (Forms 11C and 730), Highway Use Returns (Form 2290), and Form 1065 (U.S. Partnership Returns of Income), and U.S. Fiduciary Returns (Form 1041) and Estate and Gift Taxes (Forms 706, 706NA, and 709). The latter can be individuals not in a sole proprietorship role. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer entity records (name, address, taxpayer identification number (TIN) which may be either EIN or SSN, and other indicators pertaining to entity maintenance, including zip code), and tax modules which are all the records relative to specific tax returns for each applicable tax period. Recorded are tax transactions such as tax amount, statements/additions to tax, payments, interest and like type transactions relative to each tax module. The Employer Identification Number (EIN)/Name Control file which contains EINs and the associated IRS name controls. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): To increase the efficiency of tax administration, the Service maintains magnetic media records of tax returns filed by business taxpayers, and payments and assessments made to the accounts. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made as provided by 26 U.S.C. 6103, and for meeting the requirements of 26 U.S.C. 3406. 26 U.S.C. 3406 provides, in part, that the Secretary of the Treasury notify a payor that the TIN (Taxpayer Identification Number) furnished by the payee is incorrect. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media. RETRIEVABILITY: By name, type of tax, and identifying number (including document locator number). SAFEGUARDS: Access Controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Chief Taxpayer Service. Officials maintaining the system--Internal Revenue Service Center Directors, and the Director, Martinsburg Computing Center. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Internal Revenue Service Center servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 24.047 SYSTEM NAME: Audit Underreporter Case File--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service Centers and Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Recipients of income who appear not to have declared on their income tax returns (Forms 1040, 1040A, and 1040EZ) all income paid to them in the tax year under study. CATEGORIES OF RECORDS IN THE SYSTEM: Records maintained are taxpayer (i.e., payee) entity records containing payee name, address, taxpayer identification number, and other indicators relating to entity maintenance; and income records containing the types and amounts of income received/reported, and information identifying the income payer. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): These records provide a way to identify recipients of income who appear not to have declared all taxable income paid to them in the tax year under study. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media. RETRIEVABILITY: By matching social security number and name control. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are retained for one year and then magnetically erased. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Executive Officer for Customer Service, National Office. Officials maintaining the system-- Internal Revenue Service Centers Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. [[Page 69856]] RECORD ACCESS PROCEDURES: This system of records may not be accessed for purpose of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Information returns filed by payers and Forms 1040, 1040A, and 1040EZ. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 24.070 SYSTEM NAME: Debtor Master File (DMF)--Treasury/IRS. SYSTEM LOCATION: Martinsburg Computing Center, Martinsburg, West Virginia 25401. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have delinquent obligations to a Federal or State agency. CATEGORIES OF RECORDS IN THE SYSTEM: Entity records (names and social security numbers), the amount owed by the individual, the name of the Federal or State agency to whom the debt is owed and a cross-reference number (SSN) of the spouse in the case of a jointly filed return. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 6305, 6402(c) and 6402(d); 31 U.S.C. 3720A. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic tape and disk file. RETRIEVABILITY: By name, address, and social security number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: The information is kept for one year and then destroyed. A new Debtor Master File is established each year. SYSTEM MANAGER(S) AND ADDRESS: Officials prescribing policies and practices--Assistant Commissioner (Taxpayer Services) and Assistant Commissioner (Information Systems Management). Officials maintaining the system-- Director, Returns Processing and Accounting Division. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the District Director or the Internal Revenue Service Center Director servicing the area in which the individual resides. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: Individuals seeking to contest any record contained in this system of records must contact the agency to whom the debt is owed. RECORD SOURCE CATEGORIES: Names, SSNs, and obligation amounts are supplied by the Federal or state agency to whom the delinquent obligation is owed. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 26.001 SYSTEM NAME: Acquired Property Records--Treasury/IRS. SYSTEM LOCATION: District Offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delinquent taxpayers whose property has been acquired by purchase by government or right of redemption. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number, revenue officer reports. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): The system tracks property acquired under Internal Revenue Code section 6334 to provide fiscal accountability. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name, taxpayer identification number (social security number or employer identification number), seizure number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection). Officials maintaining the system--District Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. [[Page 69857]] TREASURY/IRS 26.006 SYSTEM NAME: Form 2209, Courtesy Investigations--Treasury/IRS. SYSTEM LOCATION: District Offices, Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers on whom a delinquent account or delinquency or other investigation is or was located in one IRS district offices, but the individual is now living or has assets located in the jurisdiction of another IRS District office. Taxpayers on whom an investigation has been initiated for purposes of securing information necessary for federal tax administration purposes. Categories of records in the system: Contains taxpayer name, current and former addresses, taxpayer identifying number, if known. Contains the information, including class of tax, if applicable, or information concerning the action desired to be taken. The name and address of party that was contacted, chronological investigative history and/or information secured. The following types of investigations are included in this system: Form SSA-1273 cases--Notice of determination of FICA wages--issued when SSA obtains evidence that wages paid to claimant have not been recorded on his earnings record; requests for data needed in proof of claim cases; applications for discharge of property from tax lien; service of tax court subpoenas; complaints of employers failing to provide withholding statements; recovery of unassessable erroneous refunds; Form SSA-7010 cases--Request for preferential investigation. This is a request for preferential treatment (over other SSA cases) on an earning discrepancy case. Secure application for exemption from self-employment tax. Offers in compromise and related activities; i.e., follow-up on defaulted installments, secure payments on collateral agreements, etc. Maximize compliance with withholding requirements on alien's earnings; other miscellaneous uses. AUTHORITY FOR MAINTANANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): The Form 2209 system provides a record of the nature of the investigation and to whom the investigation is assigned. It also provides a method of follow-up to ensure investigations are accomplished in a timely manner. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Retrievable by taxpayer name and taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection). Officials maintaining the system--District Directors, and Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.008 SYSTEM NAME: IRS and Treasury Employee Delinquency--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: IRS and Treasury employees who are shown on the Master File as delinquent in meeting Federal tax requirements. Categories of records in the system: Taxpayer name, social security number, address, fact of IRS or Treasury employment code, District location code. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): This system enables the IRS to secure documentation concerning the resolution of balance due and return delinquency cases concerning IRS employees. This documentation may be used to support conduct investigations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name and taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection). Officials maintaining the [[Page 69858]] system--Assistant Commissioner (Collection), Regional Commissioners, District Directors, Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.009 SYSTEM NAME: Lien Files (Open and Closed)--Treasury/IRS. SYSTEM LOCATION: District Offices and the Internal Revenue Service Centers. (See IRS appendix A for addresses.) Categories of individuals covered by the system: Taxpayers on whom Federal tax liens have been filed. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number, information about basis of assessment including class of tax, period, dollar amount. Open and closed Federal tax liens including: Certificates of Discharge of Property from Federal Tax Lien; Certificates of Subordination; Certificates of Non-Attachment; Exercise of Government's Right of Redemption of Seized Property; Releases of Government's Right of Redemption. Federal tax lien information entered in Treasury Enforcement Communications System. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 6323, 7801 and 7802. PURPOSE(S): To identify those taxpayers on whom a Federal tax lien, discharge, or subordination on lien attachment has been filed. The file also provides notice to the public that the Federal Government has an interest in property or rights to the property of the identified taxpayer. Further, the file also provides evidence that the lien has been released, a specific piece of property has been discharged and the government has obtained its interest in the property, or a subordination has been granted and the government has taken a junior lien position, or a certification of nonattachment has been issued. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Notices of lien and the index thereto are available to the public. POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name and taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection). Officials maintaining the system--Assistant Commissioner (Collection), Regional Commissioners, District Directors and Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) Notification procedure: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 2, subpart C, appendix B. Inquires should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the District Director of each District where records are to be searched. (See IRS appendix A for addresses.) This system contains copies of public records, the originals of which are filed in accordance with the laws of each state, the District of Columbia, the Commonwealth of Puerto Rico, or possessions of the United States. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 26.010 SYSTEM NAME: Lists of Prospective Bidders at Internal Revenue Sales of Seized Property--Treasury/IRS. SYSTEM LOCATION: District Offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have requested that they be notified of Internal Revenue sales of seized property. CATEGORIES OF RECORDS IN THE SYSTEM: Name and address and phone number (if provided). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): This system provides an up-to-date list of prospective bidders that may be notified when the IRS has seized property that is going to sale. Notification of prospective bidders is done to enhance the possibility of obtaining a higher price for the property. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies [[Page 69859]] responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By name of prospective bidder. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAl: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices-Assistant Commissioner (Collection). Officials maintaining the system-District Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the District Office servicing the area in which the individual resides. (See IRS Appendix A for addresses.) Contesting record procedures: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Supplied voluntarily by the subject prospective bidder. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 26.011 SYSTEM NAME: Litigation Case Files--Treasury/IRS. SYSTEM LOCATION: District Offices and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers on whom Federal tax assessments have been made but against whom litigation has been initiated or is being considered by the government or who have instituted suits against the government. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number, information about basis of assessment, including class of tax, period, and dollar amount. This file includes: Suit to Reduce Tax Claim to Judgement; Suit for Failure to Honor a Levy; Suit to Enforce Federal Tax Lien; Suit Against Transferee; Suit to Set Aside Fraudulent Transfer; Suit to Recover Erroneous Refund; other suits include those which the United States may intervene to assert a Federal tax lien; a proceeding to require opening of a safe deposit box, etc. The following suits against the United States are also included in this file: Quiet Title Suit; Foreclosure of Mortgage or other Lien; Partition; Condemnation; Interpleader; Refund Suits Involving Trust Fund Recovery Penalty Assessments; Injunction Suits under Freedom of Information Act. Also included in Litigation Files are: Individuals against whom bankruptcy proceedings are pending; decedent estates in probate with outstanding Federal tax liabilities; individuals executing Assignments for the Benefit of Creditors; individuals in Receivership Proceedings; individuals conducting a bulk sale; summons referrals; subpoena files; advisory opinions; collateral security agreements; revenue officer reports; and various other legal instruments and correspondence. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): The purpose of the system is to maintain a record of all categories of suits filed either by the taxpayer against the government or the government against the taxpayer. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name, taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection), Officials maintaining the system--District Directors. (See IRS Appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.012 SYSTEM NAME: Offer in Compromise (OIC) File--Treasury/IRS. [[Page 69860]] SYSTEM LOCATION: Regional Offices, District Offices, Internal Revenue Service and computing Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers who have submitted an offer to compromise a liability imposed by the Internal Revenue Code. CATEGORIES OF RECORDS IN THE SYSTEM: Form 2515, used to control offer cases, contains space for entering taxpayer name, address, taxpayer identification number, and all other pertinent information for identifying and assigning the OIC investigation. The file contains all records, documents, reports and work papers relating to the assignment, investigation, review and adjudication of the offer. This includes such items as the original offer, results of property records checks, interviews with third parties and the taxpayer, collateral income agreements, financial statements, tax return copies, and other information submitted by the taxpayer. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): These records are used to control offer in compromise cases. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. This includes disclosure to the extent necessary to permit public inspection of any accepted offer-in- compromise as required by 26 U.S.C. 6103(k)(1). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name and identification number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection). Officials maintaining the system--District Directors and Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. If an offer is accepted, an Abstract and Statement which identifies the taxpayer, the liability, the amount compromised and the basic circumstances of the case is made available for public inspection in accordance with Executive Order 10386 and Executive Order 10906. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.013 SYSTEM NAME: Trust Fund Recovery Cases/One Hundred Percent Penalty Cases-- Treasury/IRS. SYSTEM LOCATION: District Offices, Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals against whom Federal tax assessments have been made or are being considered as a result of their being deemed responsible for payment of unpaid corporation withholding taxes and social security contributions. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number, information about basis of assessment, including class of tax, period, dollar figures, waiver extending the period for asserting the 100-percent penalty/Trust Fund Recovery penalty (if any) and correspondence. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): This system provides a record of all Trust Fund Recovery Penalty cases made under 26 U.S.C. 6672. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By individual, or corporation name, taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices: Assistant Commissioner (Collection). Officials maintaining the system: District Directors, Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. [[Page 69861]] EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.014 SYSTEM NAME: Record 21, Record of Seizure and Sale of Real Property,--Treasury/ IRS. SYSTEM LOCATION: District Offices (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals against whom tax assessments have been made and whose real property was seized and sold to satisfy their tax liability. Also name and address of purchaser. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number, information about basis of assessment, including class of tax, period, dollar amounts, property description. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(s): This system provides a record of all sales under 26 U.S.C.6335 of real property as required by 26 U.S.C. 6390. The contents of this system of records evidences chain of title to real property and is a matter of public record. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name, taxpayer identification number (social security number or employer identification number) and seizure number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection); Officials maintaining the system--District Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to or individuals may appear in person at the Office of the District Director for each District whose records are to be searched. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records evidences chain of title to real property and is a matter of public record. (See ``Categories of records in the system'' above). EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 26.016 SYSTEM NAME: Returns Compliance Programs--Treasury/IRS. SYSTEM LOCATION: District Offices and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers who may be delinquent in filing or paying Federal taxes. CATEGORIES OF RECORDS IN THE SYSTEM: Records consist of name, address, taxpayer identification number (if known) and information concerning the potential tax liability. Returns Compliance Programs involve any type of Federal tax administered by the Collection Division and are conducted in accordance with Section 7601 of the Internal Revenue Code. RCP programs can be initiated by the National Office, Regional Offices, or by individual districts. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): This program identifies individuals who may be delinquent in filing or paying Federal tax. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name, taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices-Assistant Commissioner (Collection), Officials maintaining the system-District Directors and Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. [[Page 69862]] EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.019 SYSTEM NAME: Taxpayer Delinquent Account (TDA) Files, including subsystems: (a) Adjustments and Payment Tracers Files, (b) Collateral Files, (c) Seized Property Records, (d) Tax Collection Waiver, Forms 900, Files, and (e) Accounts on Child Support Obligations, (f) Dyed Diesel fuel Program records, and (g) Integrated Collection System (ICS) records--Treasury/ IRS. SYSTEM LOCATION: District Offices and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers on whom Federal tax assessments have been made, and persons who owe child support obligations. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number, information about basis of assessment, including class of tax, period, dollar amounts, chronological investigative history, canceled checks, amended returns, claims, collateral submitted to stay collection, copies of notices of Federal tax liens, revenue officer reports, waivers to extend statutory period for collection, etc., and similar information about persons who owe child support obligations. This system includes Installment Agreement Files; Delinquent Account Inventory Profile (DAIP); Currently Not Collectible Register; Currently Not Collectible Register (over $25,000); Advance Dated Remittance Check Files; Currently Not Collectible Accounts Files; File of taxpayer names entered in the Treasury Enforcement Communications System and a code identifying taxpayers that threatened or assaulted IRS employees. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): The Taxpayer Delinquent Account (TDA) records provide a comprehensive inventory control of delinquent accounts. This system includes records for Adjustments and Payment Tracers files, collateral files, seized property records, Tax Collection Waiver Form 900 files, Accounts on Child Support Obligations, Dyed Diesel Fuel Program, and Integrated Collection System (ICS). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name, or name of person who owes child support obligations, and taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection). Officials maintaining the system--Assistant Regional Commissioners (Collection), District Directors, Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.020 SYSTEM NAME: Taxpayer Delinquency Investigation (TDI) Files--Treasury/IRS. SYSTEM LOCATION: District Offices and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers believed to be delinquent in filing Federal tax returns. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number, information from previously filed returns, information about the potential delinquent return(s), including class of tax, chronological investigative history; Delinquency Investigation Inventory Profile (DIIP) and a code identifying taxpayers that threatened or assaulted IRS employees. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): The purpose of this system is to establish a control on taxpayers on whom tax assessments have been made. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name, taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection). Officials maintaining the [[Page 69863]] system--District Directors and Service Center Directors. (See IRS Appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.021 SYSTEM NAME: Transferee Files--Treasury/IRS. SYSTEM LOCATION: District Offices and Internal Revenue Service Centers. (See IRS Appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Includes taxpayers on whom tax assessments have been made but who have allegedly transferred their assets in order to place them beyond the reach of the government. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, address, taxpayer identification number, information about basis of assessment, including class of tax, period, dollar amounts. Also, the name, address, taxpayer identification number and related information about transferee. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): To establish controls on records relating to taxpayers believed to be delinquent in filing Federal Tax returns. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By taxpayer name, taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Collection). Officials maintaining the system--District Directors, Internal Revenue Service Center Directors, the Director of the Detroit Computing Center. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 26.022 SYSTEM NAME: Delinquency Prevention Programs--Treasury/IRS. SYSTEM LOCATION: District Offices, Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers having a history of Federal tax delinquency. CATEGORIES OF RECORDS IN THE SYSTEM: Taxpayer name, taxpayer identification number, address, filing requirements, chronological investigative history. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Storage: Paper records and magnetic media. Retrievability: By taxpayer name. Safeguards: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. Retention and disposal: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. System manager(s) and address: Official prescribing policies and practices-Assistant Commissioner (Collection). Officials maintaining the system-District Directors, Internal Revenue Service Center Directors, the Detroit Computing Center Director. (See IRS Appendix A for addresses.) Notification procedure: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. Record access procedures: This system of records may not be accessed for purposes of inspection or for contest of content of records. Contesting record procedures: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. Record source categories: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. [[Page 69864]] Exemptions claimed for the system: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 30.003 System name: Requests for Printed Tax Materials Including Lists--Treasury/IRS. System location: National Office, 1111 Constitution Avenue, NW, Washington, DC 20224. Categories of individuals covered by the system: Files include those individuals that request various IRS printed materials such as publication 1045, reproduction proofs, etc. Categories of records in the system: Name and address of individual or company wanting to receive District Director's newsletters, and/or ordering tax forms materials on certain distribution programs, (i.e. tax Practitioner Program; Bank, Post Office and Library Program; Reproducible Forms Program, etc.). A cross reference index may be developed to identify and control requests. Authority for maintenance of the system: 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Records may be used to: (1) Disclose information to mailing or distribution services contractors for the purpose of executing mailouts, order fulfillment, or subscription fulfillment; (2) disclose information to mailing or distribution services contractors for the purpose of maintaining mailing lists. Disclosure to consumer reporting agencies: Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosure of debt information concerning a claim against an individual may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(e)). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, paper records or mailing plates. RETRIEVABILITY: Alphabetically or numerically, by zip code. SAFEGUARDS: Access controls will not be less than those provided for by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Record Schedule 13, Printing, Binding, Duplication, and Distribution Records, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Chief, Publishing Services Branch, Internal Revenue Service, 1111 Constitution Avenue, NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' Below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Chief, Publishing Services Branch, Internal Revenue Service, 1111 Constitution Avenue, NW, Washington, DC 20224. Contesting record procedures: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: The information is supplied by the individual and/or company making the request. The Service adds data pertaining to the fulfillment of the request. Exemptions claimed for the system: None TREASURY/IRS 30.004 SYSTEM NAME: Security Violations-Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices and Internal Revenue Service Centers. (See IRS appendix A for addresses.) Categories of individuals covered by the system: Violators of IRS Security Regulations. CATEGORIES OF RECORDS IN THE SYSTEM: Name of violator, circumstances of violation (date, time, actions of violator, etc), supervisory action taken. Authority for maintenance of the system: 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records may be used to: (1) The Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes. (2) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folder (notices of violation), 3 x 5 inch card file, and electronic storage. RETRIEVABILITY: 3 x 5 inch card file--by name. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. Access to lateral file cabinets by security officer and staff only. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Chief, Property, Security, and Records Unit, National Office, Regional Office, District Offices, Internal Revenue Service Center. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedure'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the office where the records are located. [[Page 69865]] CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Contract Guard Force and Security Inspections. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.003 SYSTEM NAME: Assignment and Accountability of Personal Property Files--Treasury/ IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, Detroit Computing Center, and the Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All individuals receiving Government property for temporary use and repair. CATEGORIES OF RECORDS IN THE SYSTEM: Descriptions of property, receipts, reasons for removal, and property passes. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information contained in these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) disclose pertinent information to appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Information is stored on various forms and ledgers maintained in locked filing cabinets. RETRIEVABILITY: Indexed alphabetically by name. SAFEGUARDS: Access controls will not be less than those provided for by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedule 18, Security and Protective Services Records, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Chief, Space and Property Branch and Chief, National Office Facilities Management Branch, National Office; Regional Commissioners, District Directors, Internal Revenue Service Center Directors, and Computing Center Directors. (See IRS Appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the office where the records are located. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Individuals who receive property or request property passes. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.005 SYSTEM NAME: Parking Space Application and Assignment--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, Detroit Computing Center, and Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Internal Revenue Service employees who apply for assignment of carpool or reserved parking spaces. CATEGORIES OF RECORDS IN THE SYSTEM: Contains the name, position title, organization, vehicle identification, arrival and departure time, and service computation date of individual or principal carpool applicant. Contains name, place of employment, duty telephone, vehicle license number and service computation date of applicants, individuals or carpool members, for parking spaces. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Maintained on an 8\1/2\ x 10 inch or other local form. RETRIEVABILITY: Indexed by name of individual or principal carpool applicant. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedule 11, Space [[Page 69866]] and Maintenance Records, IRM 1(15)59.31. SYSTEM MANAGER(s) and address: Chief, National Office Protective Programs Staff, National Office; Regional Commissioners, District Directors, Internal Revenue Service Center Directors, and Computing Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the office where the records are located. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Individuals applying for parking spaces. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.007 SYSTEM NAME: Record of Government Books of Transportation Requests--Treasury/ IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, Detroit Computing Center, and Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: IRS employees issued Transportation Requests. CATEGORIES OF RECORDS IN THE SYSTEM: Form 496, alphabetical card record by name or the serial numbers of Transportation Requests issued to the employee; and Form 4678, numerical list by serial number listing the name of the employee to whom issued. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information from these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) disclose information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) disclose information to another Federal agency to effect inter-agency salary offset; to furnish a consumer reporting agency information to obtain commercial credit reports; to furnish a debt collection agency information for debt collection services; to furnish a consumer reporting agency with delinquency and default data available to private sector credit grantors. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt information concerning a claim against an individual may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents. RETRIEVABILITY: By name or serial number. SAFEGUARDS: Access controls will not be less than those provided for by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedule 9, Travel and Transportation Records, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Administrative Officers, National Office; Regional Commissioners, District Directors, Internal Revenue Service Center Directors, and Computing Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the office where the records are located. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Government Books of Transportation Requests and employees to whom books were issued. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.009 SYSTEM NAME: Safety Program Files--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, Detroit Computing Center, and the Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: IRS employees and others involved in an IRS motor vehicle accident, an accident or injury on IRS property, or a tort or personal property claim against the Service. All individuals issued an IRS driver's license are covered by this system. CATEGORIES OF RECORDS IN THE SYSTEM: Individual driving records and liceNse applications, motor vehicle accident reports, lost time and no-lost time personal injury reports, tort and personal property claims case files, informal and formal investigative report files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Executive Order 12196. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or [[Page 69867]] seeking legal advice. Disclosure may be made during judicial processes; (2) provide information to the Department of Labor in connection with investigations of accidents occurring in the work place; (3) provide information to other federal agencies for the purpose of effecting interagency salary offset or interagency administrative offset; (4) provide information to consumer reporting agencies in accordance with 31 U.S.C. 3711(f); (5) provide information to a debt collection agency for debt collection services; (6) disclose pertinent information to appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, when the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (7) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (8) provide information to Officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt information concerning a claim against an individual may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents. RETRIEVABILITY: Indexed alphabetically by name. SAFEGUARDS: Access controls will not be less than those required by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. Generally, access is restricted to official use by IRS employees. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedule 1, 10, and 18; Records Control Schedule 114 for Facilities Management Division--National Office, IRM 1(15)59.1(14); and Records Control Schedule 212 for Regional Commissioner, Assistant Regional Commissioner (Resource Management) and District Director, IRM 1(15)59.2(12). SYSTEM MANAGER(S) AND ADDRESS: Safety Management Officer, Office of Research, Planning and Development, Director, Facilities and Information Management Systems, National Office; Director, Human Resources, Headquarters, appropriate Regional or District Office; Computing Center Directors; and the Austin Service Center Director. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records or seeking to contest its content, may inquire in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the office where the records are located. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information originates from IRS employees, private individuals and private parties. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.012 SYSTEM NAME: Emergency Preparedness Cadre Assignments and Alerting Rosters Files--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Key IRS and Treasury personnel. CATEGORIES OF RECORDS IN THE SYSTEM: Cadre assignments--personal information on employees; i.e., name, address, phone number, family data, security clearance, relocation assignment, etc. Alerting rosters--current listing of individuals by name and title stating their work and home address and phone numbers. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): The records are collected and maintained to identify emergency preparedness team members and their responsibilities; and to provide a means of contacting cadre members in the event of a national emergency. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information from these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Individual forms, correspondence kept in file folders, and electronic storage. RETRIEVABILITY: Cadre assignments are filed by relocation site and alerting rosters by title of list. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedule 18, Security and Protective Services Records, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Chief, Physical Security Section, Facilities Standards Branch, Facilities and Information Management Support Division, National Office. Regional Office, District Office, Internal Revenue Service Center Security Officers. (See IRS appendix A for addresses.) [[Page 69868]] NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the office where the records are located. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Provided by individuals themselves. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.013 SYSTEM NAME: Identification Media Files System for Employees and Others Issued IRS ID--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, Detroit Computing Center, and Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: IRS employees having one or more items of identification and federal and non-federal personnel working in or visiting IRS facilities. CATEGORIES OF RECORDS IN THE SYSTEM: Records contain individual's name, home address, and other personal information and reports on loss, theft, or destruction of pocket commissions, enforcement badges and other forms of identification. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): The records are collected and maintained to provide required information on the issuance of identification media by the IRS. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information from these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Correspondence file folders, 3 x 7 inch card files, and magnetic media. RETRIEVABILITY: Indexed separately by name and Identification Media serial number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. Access to the records is restricted to official use of Internal Revenue. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedule 11, Space and Maintenance Records, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Chief, Physical Security Section, Facilities Standards Branch, Facilities and Information Management Support Division, and Chief, Property, Security and Records unit, National Office; Regional Offices, District Offices, Internal Revenue Service Center Security Officers. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. Individual's name, SSN, address and type of ID media, plus the approximate date that he/she was issued and/or returned the particular item of identification, would have to be furnished to the Service office that issued the item for the Service to be able to ascertain whether or not the system contains a record about the individual. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the offices where the record is located. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information is generated by specific personnel action and is initially gathered on an application for employment. The information is confirmed by the newly hired employee. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.014 SYSTEM NAME: Motor Vehicle Registration and Entry Pass Files--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals requiring continued access to the facility and parking area violators. CATEGORIES OF RECORDS IN THE SYSTEM: Name of employee, registered owner of vehicle, branch, telephone number, description of car, license number, employee's signature, name and expiration date of insurance, parking violations, decal number. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSE(S): The records are collected and maintained to provide information on the issuance of parking permits. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information from these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders, card files. RETRIEVABILITY: Indexed by name. [[Page 69869]] SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Chief, Security Function at Internal Revenue Service Centers. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURES: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager in the office where the record is located. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information is supplied by individual, except for parking violations information which is supplied by Security guard personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.016 SYSTEM NAME: Security Clearance Files--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees of the Internal Revenue Service requiring a security clearance, having their security clearance canceled or transferred and individuals who have violated IRS security regulations regarding classified national security information. CATEGORIES OF RECORDS IN THE SYSTEM: Records contain individual's name, employing office, date of security clearance, level of clearance, reason for the need for the national security clearance, and any changes in such clearance. Security violations records contain name of violator, circumstance of violation and supervisory action taken. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information from these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) provide information to agencies and on a need-to-know basis to determine the current status of an individual's security clearance. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Correspondence file folders. RETRIEVABILITY: Indexed by name and cross filed by functional area. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. Stored in locked security container in offices which are locked or guarded during non-work hours. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Chief, Physical Security Section, Facilities Standards Branch, Facilities and Information Management Support Division, National Office, for security violations; and Chief, Employment Branch, Personnel Division, National Office for security clearances. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the appropriate system manager. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information is provided by the employee, his/her supervisor or employee's personnel record. Security violation information is obtained from a variety of sources, such as guard reports, security inspections, supervisor's reports, Internal Audit Reports, etc. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 34.018 SYSTEM NAME: Integrated Data Retrieval System (IDRS) Security Files--Treasury/ IRS. SYSTEM LOCATION: National Office, District Offices, Internal Revenue Service Centers, Regional Offices, Customer Service Sites, Submission Processing Centers, Development Centers, Computing Centers, and Field Information Systems Offices (FISO). (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Employees who input or who are authorized to input IDRS transactions and (2) taxpayers whose accounts are accessed. CATEGORIES OF RECORDS IN THE SYSTEM: Record logs of the employees who are authorized access to IDRS and of employee inputs and inquiries processed through IDRS terminals, including record logs of employees who have accessed IDRS in a manner that appears to be inconsistent with standard IRS practice(s). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 6103, 7602, 7801 and 7802. [[Page 69870]] PURPOSE(S): To aid the ongoing efforts of the IRS to enhance the protection of confidential tax returns and return information from unauthorized access, by assuring the public that their tax information is being protected in an ethical and legal manner, thereby promoting voluntary taxpayer compliance. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, hard copy, and optical storage media. RETRIEVABILITY: Indexed by employee's Social Security Number and employee identification number. Also may be retrieved by the Taxpayer Identification Number (TIN) of the taxpayer whose account is being accessed, date and time, command code, and terminal identification. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information Systems Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbook, IRM 1(15)59.1 through 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Chief, Program Management and Evaluation Section, Information Systems Security Program Branch, Operations Management Division, Network and Systems Management, Information Systems, National Office. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains (1) tax returns and return information, (2) account transactions and inputs to tax accounts, (3) employee user identification and profile information, (4) access record logs to accounts, and (5) data may also be retrieved from other IRS published systems of records used in the operation of this system. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36. TREASURY/IRS 34.018 SYSTEM NAME: Integrated Data Retrieval System (IDRS) Security Files--Treasury/ IRS. SYSTEM LOCATION: National Office, District Offices, Internal Revenue Service Centers, Regional Offices, Customer Service Sites, Submission Processing Centers, Development Centers, Computing Centers, and Field Information Systems Offices (FISO). (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Employees who input or who are authorized to input IDRS transactions and (2) taxpayers whose accounts are accessed. CATEGORIES OF RECORDS IN THE SYSTEM: Record logs of the employees who are authorized access to IDRS and of employee inputs and inquiries processed through IDRS terminals, including record logs of employees who have accessed IDRS in a manner that appears to be inconsistent with standard IRS practice(s). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): To aid the ongoing efforts of the IRS to enhance the protection of confidential tax returns and return information from unauthorized access, by assuring the public that their tax information is being protected in an ethical and legal manner, thereby promoting voluntary taxpayer compliance. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, hard copy, and optical storage media. RETRIEVABILITY: Indexed by employee's Social Security Number and employee identification number. Also may be retrieved by the Taxpayer Identification Number (TIN) of the taxpayer whose account is being accessed, date and time, command code, and terminal identification. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information Systems Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbook, IRM 1(15)59.1 through 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Chief, Program Management and Evaluation Section, Information Systems Security Program Branch, Operations Management Division, Network and Systems Management, Information Systems, National Office. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains (1) tax returns and return information, (2) account transactions and inputs to tax accounts, (3) employee user identification and profile information, (4) access record logs to accounts, and (5) data may also be retrieved from other IRS published systems of records used in the operation of this system. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a(c)(3),(d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). [[Page 69871]] TREASURY/IRS 36.001 SYSTEM NAME: Appeals, Grievances and Complaints Records--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, PODs, Internal Revenue Service Centers, Detroit Computing Center, and the Martinsburg Computing Center. (see IRS appendix A for addresses). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Applicants for Federal employment, current and former Federal employees (including annuitants) who submit appeals, grievances, or complaints for resolution. CATEGORIES OF RECORDS IN THE SYSTEM: This system of records contains information or documents relating to a decision or determination made by an agency or other appropriate action organization (e.g., Office of Personnel Management, Equal Employment Opportunity Commission, Merit Systems Protection Board) affecting an individual. The records consist of the initial appeal or complaint, letters or notices to the individual, record of hearings when conducted, materials placed into the record to support the decision or determination, affidavits or statements, testimonies of witnesses, investigative reports, instructions to an agency about action to be taken to comply with decisions, and related correspondence, opinions and recommendations. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 1302, 3301, 3302, 4308, 5115, 5338, 5351, 5388, 7105, 7151, 7154, 7301, 7512, 7701 and 8347, Executive Order 9830, 10577, 10987, 11222, 11478 and 11491; and Pub. L. 92-261 (EEO Act of 1972), and Pub. L. 93-259. PURPOSE(S): This system consists of records compiled for administrative purposes, for appeals, grievances and complaints. Automated Labor and Employee Relations Tracking System (ALERTS) records are included to provide administrative tracking for personnel administration. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be only made as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Provide information to a Member of Congress regarding the status of an appeal, complaint or grievance; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (3) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) provide information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (5) provide information to other agencies to the extent provided by law or regulation and as necessary to report apparent violations of law to appropriate law enforcement agencies; (6) provide records and information to the Office of Personnel Management, Merit Systems Protection Board or Equal Employment Opportunity Commission for the purpose of properly administering Federal Personnel Systems in accordance with applicable laws, Executive Orders and regulations; (7) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Card files, flat paper, lists, forms, folders, binder, microfilm and microfiche, punch card, and magnetic media. RETRIEVABILITY: Indexed by the names and case number of the individuals on whom they are maintained. SAFEGUARDS: Access controls will not be less than those provided for by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. This is also in conformance with existing EEOC regulations. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedules, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: (a) EEO Discrimination Complaint Records--Regional Complaints Center Directors; (b) all other records--Director, Human Resources Division, or Chief, Personnel Branch, appropriate office. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to: District Director for each District whose records are to be searched; Service Center Director for each Service Center whose records are to be searched; Director, Martinsburg Computing Center (for computing center employees only); Director, Detroit Computing Center (for computing center employees only); Regional Commissioner for each Regional Office whose records are to be searched; Director, Personnel Division, National Office; Assistant Commissioner Human Resources, National Office; Regional Counsel for each region whose records are to be searched; Assistant Chief Counsel (Disclosure Litigation) for records in the National Office of Chief Counsel. (See IRS appendix A for addresses.) Individuals should provide their name, date of birth, agency in which employed, and the approximate date, and the kind of action taken by the agency when making inquiries about records. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, [[Page 69872]] subpart C, appendix B. Inquiries should be addressed to the appropriate official listed above. Individuals should provide their name, date of birth, POD, approximate date, and the kind of action taken by the agency when requesting access to, or contest of, records. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: (1) Individual to whom the record pertains; (2) Agency and/or other authorized Federal officials; (3) Affidavits or statements from employee; (4) Testimony of witnesses; (5) Official documents relating to the appeal, grievance, or complaints; (6) Correspondence from specific organization or persons. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 36.002 SYSTEM NAME: Employee Activity Records--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, PODs, Internal Revenue Service Centers, Detroit Computing Center, and Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former employees of the Internal Revenue Service. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains records and information relating to voluntary employee activities and functions which are not directly related to the mission of the IRS or any of its functional components. These records will contain the names of participants and such other information only to the extent that it is necessary for the operation of the activity. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigation an action or seeking legal advice. Disclosure may be made during judicial processes; (2) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (3) provide information to officials of labor organization recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (4) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (5) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Indexed by the name of the individuals on whom they are maintained. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. This is in conformance with existing OPM regulations. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Supervisor of the organizational segment participating in the activity. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. Inquiring individuals need only provide their name. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager or the individual designated to maintain the record. Inquiring individuals need only provide their name. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information is derived only from the individual to whom the record pertains. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 36.003 SYSTEM NAME: General Personnel and Payroll Records--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, PODs, Internal Revenue Service Centers, Detroit Computing Center, Martinsburg Computing Center, and the Tennessee Computing Center. Payroll records are maintained at the Detroit Computing Center. (See IRS appendix A for addresses.) Transaction Processing Center, U.S. Department of Agriculture, National Finance Center. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Prospective, current and former employees of the IRS. CATEGORIES OF RECORDS IN THE SYSTEM: This system consists of a variety of records relating to personnel actions and determinations made about an individual while employed in the Federal service. These records contain data on individuals required by the Office of Personnel Management (OPM) and maintained in the Official Personnel Folder (OPF). The OPF may also contain letters of commendation; awards from non-Federal organizations; recommendations for Federal awards; awards; reprimands; adverse or disciplinary charges; records relating to life insurance, health insurance, designation of beneficiary; training; and other records which OPM and IRS require or permit to be maintained in the OPF. This system also includes records which are maintained in support of a personnel action such as a position management or position classification action, a reduction-in-force action (including such documents as retention registers and notices), and priority placement actions. Other records maintained about an individual in this system are evaluation records, including appraisal, expectation and payout records; employee performance file (EPF) records (includes performance ratings); suggestion files; award files; [[Page 69873]] financial and tax matters; back pay files; jury duty records; special emphasis programs records, such as Upward Mobility and Handicapped; outside employment statements; clearance upon separation; Unemployment Compensation Records; adverse and disciplinary action files; supervisory drop files; records relating to personnel actions correcting a pay problem; employment of relatives; furlough/recall records; work measurement records; emergency notification, employee locator and current address records; other records relating to the status of an individual; Executive Resources records and Senior Executive Service records; Management Careers Program records; and correspondence files pertaining to any personnel information contained in this notice. Payroll records included in this system are data storage and file records system for processing payroll and personnel actions, consisting of records of time and attendance, leave, tax withholding, bond purchases and issuances, emergency salaries, overtime and holiday pay, optional payroll deductions, and minority group designator codes. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 1302, 2951, 4118, 4308 and 4506; and Executive Order 10561. PURPOSE(S): This system consists of records compiled for personnel administrative purposes. Automated Labor and Employee Relations tracking system (ALERTS) records are collected and maintained in the system to provide a management information database. This system also includes automated records such as the Totally Automated Personnel System (TAPS). Information that supports evaluations of IRS personnel may also be in this system. Listing of employee pseudonyms may be included in this system of records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used to: (1) Provide information to a prospective employer of an IRS employee or former IRS employee; (2) provide data to update Federal Automated Career Systems (FACS), Executive Inventory File, and security investigations index on new hires, adverse actions, and terminations; (3) provide information to a Federal, state, or local agency, other organizations or individuals in order to obtain relevant and pertinent information about an individual which is necessary for the hiring or retention of an individual; letting of a contract; or the issuance of a license, grant or other benefit; (4) request information from a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement or other pertinent agencies; (5) provide information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial process; (6) provide information to other agencies to the extent provided by law or regulation and as necessary to report apparent violation of law to appropriate law enforcement agencies; (7) provide information or records, where there is an indication of a violation or potential violation of law, whether civil, criminal, or regulatory in nature, to any other appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto or upon request of such agency when the agency is investigating the possible violation of their rules or regulations; (8) provide records to the Office of Personnel Management, Merit Systems Protection Board, Equal Employment Opportunity Commission, and General Accounting Office for the purpose of properly administering Federal Personnel systems or other agencies' systems in accordance with applicable laws, Executive Orders, and applicable regulations; (9) provide information to hospitals and similar institutions or organizations involved in voluntary blood donation activities; (10) provide information to educational institutions for recruitment and cooperative education purposes; (11) provide information to a Federal, state, or local agency so that the agency may adjudicate an individual's eligibility for a benefit, such as a state unemployment compensation board, housing administration agency and Social Security Administration; (12) provide information to financial institutions for payroll purposes; (13) provide information to another agency such as the Department of Labor or Social Security Administration and state and local taxing authorities as required by law for payroll purposes; (14) provide information to Federal agencies to effect inter-agency salary offset; to effect inter-agency administrative offset to the consumer reporting agency for obtaining commercial credit reports; and to a debt collection agency for debt collection services; (15) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (16) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (17) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (18) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosure to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (19) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (20) disclosure of information about particular Treasury employees may be made to requesting Federal agencies or non- Federal entities under approved computer matching efforts, limited to only those data elements considered relevant to making a determination of eligibility under particular benefit programs administered by those agencies or entities or by the Department of the Treasury or any constituent unit of the Department, to improve program integrity, and to collect debts and other monies owed under those programs; (21) respond to state and local authorities for support garnishment interrogatories; and (22) provide information to private creditors for the purpose of garnishment of wages of an employee if a debt has been reduced to a judgement. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt information concerning a claim against an individual may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, discs, forms, punched cards, flat paper, lists, card files, forms, folders, binders, microfilm and microfiche. [[Page 69874]] RETRIEVABILITY: Records are indexed by any combination of name, birth date, social security number, or employee identification number. SAFEGUARDS: Access controls will be not less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. This is also in conformance with existing OPM and GAO regulations. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedules, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Director, Human Resources Branch, and Chief, Personnel Branch, appropriate office; Executive Secretary, Executive Resources Board (for executive resource records); Director of Labor Relations; Chiefs, Transactional Processing Centers; Director, Tennessee Computing Center; Director of Support Services, Midstates Region, 4050 alpha Road, 12th Floor, Mail code 1100 MSRO, Dallas, TX 75244-4203; Director of Support Services, Northeast Region, PO Box 2815, Church Street Station New York, NY 10008; Director of Support Services, Southeast Region, PO Box 926, Stop 160-R, Atlanta, GA 30370; Director of Support Services, Western Region, 1650 Mission Street, Room 511 San Francisco, CA 94103. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to: District Director for each District whose records are to be searched; Service Center Director for each Service Center whose records are to be searched; Director, Martinsburg Computing Center (for computing center employees only); Director, Detroit Computing Center (for computing center employees only); Regional Commissioner for each Regional Office whose records are to be searched; Director, Human Resources Division, National Office; for each appropriate Division in the National Office; Regional Counsel for each region whose records are to be searched; Assistant Chief Counsel (Disclosure Litigation) for records in the National Office of Chief Counsel; (See IRS appendix A for addresses.) Inquiries should include name, date of birth, social security number and post-of-duty. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the appropriate official listed above. Former IRS employees who wish to gain access to their records should direct such a request in writing, including their name, date of birth, and social security number, to: National Personnel Records Center, National Archives and Records Administration, 9700 Page Boulevard, St. Louis, Missouri 63132. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information in this system of records either comes from the individual to whom it applies or is derived from information supplied by that individual, except information provided by agency officials. Payroll information is compiled from existing master records, i.e., employees' official personnel folders, or the employee. Information is also obtained directly from an employee, payroll coordinator, or administrative officer. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 36.005 SYSTEM NAME: Medical Records--Treasury/IRS. SYSTEM LOCATION: (1) Applicants and current IRS employees: National Office, Regional Offices, District Offices, PODs, Internal Revenue Service Centers, Detroit Computing Center, and the Martinsburg Computing Center (see IRS appendix A for addresses); (2) Former IRS employees: National Personnel Records Center, 9700 Page Blvd., St. Louis, Missouri 63132. Records may also be maintained in the offices listed under (1) above. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Applicants for IRS employment; (2) Applicants rejected on medical grounds; (3) Applicants for disability retirement under the Civil Service Retirement Law; (4) IRS employees; (5) Former IRS employees; (6) Visitors of IRS offices who require medical attention while on the premises. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Applications for IRS employment containing information relating to an individual's medical qualifications to hold a position in the IRS; (2) Applications rejected on medical grounds. Information relating to an applicant's rejection for a position because of medical reasons; (3) Disability retirement records. Information relating to an individual's capability (physical or mental) to satisfactorily perform the duties of the position he or she holds or held; (4) Health unit medical records (Federal civilian employees); (5) Information relating to an employee's participation in an occupational health services program; (6) Qualification examinations (Federal employees). Information relates to pre-employment, or periodic re-qualification medical examinations to assure that the incumbents are qualified (physically and mentally) to satisfactorily perform the duties of the position; (7) Fitness-for-duty examinations. Information relating to a medical examination to determine an individual's physical or mental condition with respect to ability to satisfactorily perform the duties of the position held; (8) Alcohol/drug employee assistance records. Information relating to employee participation in the Federal Civilian Alcoholism and Drug Abuse Program; (9) Injury Compensation Records. Information relating to on-the-job injuries of employees and former employees; (10) Records relating to the Blood Donor Program; (11) Records relating to drug testing program. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Medical Information relating to the Retirement, Life Insurance and Health Benefits Programs--5 U.S.C. Chapters 81, 87, and 89. Information for Federal employment--5 U.S.C. 3301. Information relating to the Alcoholism, Drug Abuse and Employee Assistance Programs--Pub. L. 91-616 and 92-255 as amended by Pub. L. 93-282 in regard to confidentiality of patient records. Information relating to the Occupational Health Program--5 U.S.C. 7901. Information relating to workman's compensation--5 U.S.C. 8101. Information relating to drug testing--5 U.S.C. 7301. PURPOSE(S): Injury compensation records and records relating to drug testing are collected and maintained to effectively administer the Worker's Compensation Program and the Drug-Free Workplace Program. [[Page 69875]] ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information contained in these records may be used to: (1) Provide information to other Federal agencies responsible for other Federal benefits programs administered by the Office of Workers' Compensation Programs; Retired Military Pay Centers; Veterans Administration; Social Security Administration; Office of Personnel Management; Private contractors engaged in providing benefits under Federal contracts; (2) disclose information to the Department of Justice for the purpose of litigating an action or seeking advice. Disclosure may be made during judicial processes; (3) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains. (4) disclose information to other agencies to the extent provided by law or regulation; (5) disclosure may be made to the appropriate Federal, state or local agency where there is an indication of a violation or potential violation of law, whether civil, criminal, or regulatory in nature; (6) Federal, state, or local agencies in order to obtain or release relevant and pertinent information to an agency decision concerning the hiring or retention of an individual, the issuance of a security clearance, the letting of a contract or the issuance of a license, grant or other benefit; (7) disclose information to the Public Health Service; (8) disclose information to an individual's private physician where medical considerations or the content of medical records indicate that such release is appropriate; (9) disclose information to an agency designated employee representative where such representative is required by the Office of Personnel Management; (10) disclose information to hospitals and similar institutions or organizations participating in blood donor activities; (11) disclosure of Alcoholism, Drug Abuse, and Employee Assistance records are limited under Pub. L. 91-616, 92-255, and 93-282; (12) disclose information to the Equal Employment Opportunity Commission when needed to resolve a complaint; (13) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (14) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (15) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, discs, flat paper, lists, forms, folders, card files, microfilm and microfiche. RETRIEVABILITY: Records are indexed by name, social security number, date of birth and/or claim number. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedules, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Director, Human Resources Branch, or Chief, Personnel Branch, appropriate office; Associate Chief Counsel (Finance and Management), Regional and District Counsels. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to: District Director for each District whose records are to be searched; Service Center Director for each Service Center whose records are to be searched; Director, Martinsburg Computing Center (for Computing Center employees only); Director, Detroit Computing Center (for Computing Center employees only); Regional Commissioner for each Regional Office whose records are to be searched; Director, Human Resources Branch, National Office; Chief, Management and Administration, National Office; Regional Counsel for each region whose records are to be searched; Assistant Chief Counsel (Enforcement Litigation-Disclosure Litigation) for records in the National Office of Chief Counsel. (See IRS appendix A for addresses.) Former employees should direct inquiries to: The National Personnel Records Center, 9700 Page Blvd., St. Louis, Missouri 63132. Individuals requesting information about this system of records should provide their full name, date of birth, social security number, name and address of office in which currently or formerly employed in the Federal service, and annuity account number, if any has been assigned. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the appropriate official listed above. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: (1) The individual to whom the record pertains; (2) private physicians; (3) Medical institutions; (4) Office of Workers' Compensation Programs; (5) Military Retired Pay Systems Records; (6) Federal civilian retirement systems other than Civil Service Retirement System; (7) General Accounting office pay, leave allowance cards; (8) OPM Retirement, Life Insurance and Health Benefits Records System; (9) OPM Personnel Management Records System. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 36.008 SYSTEM NAME: Recruiting, Examining and Placement Records--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, PODs, Internal Revenue Service Centers, Detroit Computing Center, and Martinsburg Computing Center, (see IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Applicants for IRS employment, current and former employees. CATEGORIES OF RECORDS IN THE SYSTEM: These records contain information relating to education, training, employment history and earnings, tests, results of written tests, test scores, qualification determinations, evaluations, appraisals of potential, interview records, responses to test items and questionnaires, honors, and awards or fellowships. Other [[Page 69876]] information maintained in the records includes military service, date of birth, birthplace, SSN, home address. Records may also be maintained on suitability determinations, employee participation in special emphasis, placement and recruiting programs, and employee turnover records. This system also includes correspondence files relating to the above mentioned records. Personnel research and test validation records are included in this system. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 1302, 3109, 3301, 3302, 3304, 3306, 3307, 3309, 3313, 3317, 3318, 3319, 3326, 3349, 4103, 5532, 5533 and 5723; Executive Order 10577 and 11103. PURPOSE(S): This system is to determine eligibility for employment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) disclose information to other agencies to the extent provided by law or regulation and as necessary to report apparent violations of law to appropriate law enforcement agencies; (3) disclose information and records to the Office of Personnel Management, Merit Systems Protection Board, or the Equal Employment Opportunity Commission, for the purpose of properly administering Federal Personnel Systems in accordance with applicable laws, Executive Orders and regulations; (4) refer applicants to officials of Federal government agencies for purposes of consideration for placement in positions for which an applicant has applied and is qualified; to state and local governments with permission of an applicant for the purpose of employment consideration; and to refer current IRS employees to Federal agencies for consideration for transfer, reassignment, and promotion; (5) disclose information to educational institutions in connection with recruiting efforts; (6) disclose information or records where there is an indication of a violation or potential violation of law, whether civil, criminal or regulatory in nature, to any other appropriate agency, whether Federal, state or local charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule; (7) request information from a Federal, state or local agency maintaining civil, criminal, or other relevant enforcement or other pertinent information, such as licenses, if necessary to obtain relevant information to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit; (8) provide information to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the letting of a contract, or issuance of a license, grant, or other benefit by the requesting agency to the extent that the information is relevant and necessary to the requesting agency's decision on that matter; (9) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (10) provide information to officials of labor organizations recognized under 5 U.S.C. chapter 71 when relevant and necessary to their duties of exclusive representation; (11) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (12) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic tapes, punched cards, discs, card files, lists, flat paper, microfilm, microfiche, forms and folders. RETRIEVABILITY: Records are indexed by name, combination of birth date, social security account number, and an identification number that is applicable. SAFEGUARDS: Access Controls will not be less than those provided for by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. This is in conformance with existing OPM regulations. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedules, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Director, Human Resources Branch (or equivalent), or Chief, Personnel Branch (or equivalent), appropriate office. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to: District Director for each District whose records are to be searched; Service Center Director for each Service Center whose records are to be searched; Director, Martinsburg Computing Center (for Computing Center employees only); Director, Detroit Computing Center (for Computing Center employees only); Regional Commissioner for each Regional Office whose records are to be searched; Director, Personnel Branch, National Office; Chief, Management and Administration, National Office; or other appropriate official. (See appendix A.) Individuals should provide name, date of birth, social security number, identification number (if known), approximate date of record, and title of examination or announcement with which concerned. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the appropriate official as listed above. This system of records may not be accessed for purposes of inspection or for contest of content of Treasury Forms 4825 (Evaluation of Candidates for Initial Executive Placement) and Treasury Form 4245 (Report of Managerial Potential) prepared prior to September 27, 1975. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information in this system of records either comes from the individual to whom it applies or is derived from information he or she supplied, except reports from medical personnel on physical qualification; results of examination which are made known to applicants and vouchers supplied by references the applicant lists. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. [[Page 69877]] TREASURY/IRS 36.009 SYSTEM NAME: Retirement, Life Insurance and Health Benefits Records System-- Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Pods, Internal Revenue Service Centers, the Detroit Computing Center, and the Martinsburg Computing Center, (see IRS appendix A for addresses.) for former employees: Records Division, Bureau of Retirement, Insurance and Occupational Health, Office of Personnel Management, Boyers, Pennsylvania. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) IRS employees who are covered by the Civil Service Retirement System (CSRS) or the Federal Employees Retirement System (FERS); (2) IRS employees who have either declined or are covered by the Federal Employees' Group Life Insurance Program or the Federal Employees' Health Benefits Program. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Documentation of Federal service creditable under CSRS/FERS; (2) Documentation of coverage or declination of coverage under the Federal Employees' Group Life Insurance Program, and the Federal Employees' Health Benefits Program; (3) Documentation of claim for refund or for annuity benefits under CSRS/FERS; (4) Documentation of claim for survivor annuity or death benefits under CSRS/FERS; (5) Medical records supporting claims for disability retirement under CSRS/ FERS; (6) Designations of beneficiary for benefits payable under CSRS/ FERS or the Federal Employees' Group Life Insurance Program; (7) All other information necessary to enable offices to recruit annuitants for short term assignments and to send them requested publications. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapters 83, 87, and 89. PURPOSE(S): Retirement, life insurance, and health insurance benefit records are collected and maintained to effectively administer the Federal Employee's Retirement System (FERS); Civil Service Retirement System (CSRS); Federal Employee's Group Life Insurance Plan, and the Federal Employees' Health Benefit Program. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used to: (1) Provide information to the Office of Workers' Compensation Programs, Veterans Administration Pension Benefits Program, Social Security Old Age, Survivor and Disability Insurance and Medicare Programs, and Federal civilian employee retirement systems other than the Civil Service Retirement System, when requested by that program or system or by the individual covered by this system of records, for use in determining an individual's claim for benefits under such system; (2) provide information necessary to support a claim for life insurance benefits under the Federal Employees' Group Life Insurance Program to the Office of Federal Employees' Group Life Insurance, 4 East 24th Street, New York, N.Y. 10010; (3) provide information necessary to support a claim for health insurance benefits under the Federal Employees' Health Benefits Program to a health insurance carrier or plan participating in the program; (4) disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (5) provide information to other agencies to the extent provided by law or regulation and as necessary to report apparent violations of law to appropriate law enforcement agencies; (6) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (7) provide information and records to the Office of Personnel Management for the purpose of properly administering Federal Personnel Systems in accordance with applicable laws, Executive Orders and regulations; (8) provide information to an agency designated employee representative when such representative is required under Office of Personnel Management regulations; (9) provide information to hospitals and similar institutions to verify an employee's coverage in the Federal Employees' Health Benefits Program; (10) provide information to the Equal Employment Opportunity Commission when needed to resolve a complaint; (11) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (12) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (13) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (14) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, punched cards, discs, forms, flat paper, card files, lists, folders, microfilm and microfiche. RETRIEVABILITY: Records are indexed by name, social security number, birth date, and by annuity or death claim number. SAFEGUARDS: Access Controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00, and the Manager's Security Handbook, IRM 1(16)12. This is also in conformance with existing OPM regulations. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedules, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: Director, Human Resources Branch, and Chief, Personnel Branch, appropriate office. Associate Chief Counsel (Finance and Management), Regional and District Counsels. (See IRS Appendix A for addresses.) NOTIFICATION PROCEDURE: (1) Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR, part 1, subpart C, appendix B. Inquiries should be addressed to: District Director for each District whose records are to be searched; Service Center Director for each Service Center whose records are to be searched; Director, Martinsburg Computing Center (for Computing Center employees only); Director, Detroit Computing Center (for [[Page 69878]] Computing Center employees only); Regional Commissioner for each Regional Office whose records are to be searched; Director, Human Resources Branch, National Office; Chief, Management and Administration, National Office; Regional Counsel for each region whose records are to be searched; Assistant Chief Counsel (Enforcement Litigation-Disclosure Litigation) for records in the National Office of the Chief Counsel. (See IRS appendix A for addresses); (2) If the individual is retired from Federal service he should direct inquiries to: Associate Director for Compensation, Office of Personnel Management, 1900 E Street, NW, Washington, DC 20415; (3) if the individual is not retired, but has been separated from Federal service, he should direct inquiries to: National Personnel Records Center, 9700 Page Blvd., St. Louis, Missouri 63132. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the appropriate official listed above. Individuals requesting information in this system of records should provide their full name, date of birth, social security number, claim number, if assigned, and the POD in which currently or formerly employed. CONTESTING RECORDS PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: The information in this system is obtained from the following sources: (1) The individual whom the information is about; (2) GAO Pay, Leave and Allowance Records System; (3) OPM Personnel Management Records System; (4) NARA National Personnel Records Center; (5) OPM Medical Records System; (6) Federal civilian retirement systems other than Civil Service Retirement System and Federal Employees' Retirement System; (7) Military retired pay system records; (8) Office of Workers' Compensation Programs; (9) Veterans Administration Pension Benefits Programs; (10) Social Security, Old Age, Survivor and Disability Insurance and Medicare Programs. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 37.001 SYSTEM NAME: Abandoned Enrollment Applications--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service, Office of Director of Practice, C:AP:P, 901 D Street, SW, Washington, DC, and the Detroit Computing Center, 985 Michigan Ave., Detroit, MI 48226. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who applied for enrollment to practice before the Internal Revenue Service but subsequently abandoned their applications. CATEGORIES OF RECORDS IN THE SYSTEM: Applications for enrollment to practice before the Internal Revenue Service and, in some cases, information regarding individuals' fitness for enrollment. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purpose of this system is to retain enrollment applications, for the benefit of applicants, until the time limits for pursuing such applications have expired. ROUTINE USES OF RECORD MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders. RETRIEVABILITY: Indexed by name of applicant. SAFEGUARDS: Those safeguards in effect at Federal Records Center. RETENTION AND DISPOSAL: Records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, 1111 Constitution Ave., NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to: Internal Revenue Service Office of the Director of Practice, C:AP:P, 1111 Constitution Ave, NW, Washington, DC 20224. [[Page 69879]] CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by (1) the applicant; (2) individuals; (3) the Internal Revenue Service; (4) other government agencies, and (5) professional organizations. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 37.002 SYSTEM NAME: Files Containing Derogatory Information about Individuals Whose Applications for Enrollment to Practice Before the IRS Have Been Denied and Applicant Appeal Files--Treasury/IRS. SYSTEM LOCATION: (1) Internal Revenue Service, Office of Director of Practice, 901 D Street, SW, Washington, DC; and (2) Detroit Computing Center, 985 Michigan Avenue, Detroit, MI 48226. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals whose applications for enrollment to practice before the Internal Revenue Service have been denied, including those who have appealed such denial. CATEGORIES OF RECORDS IN THE SYSTEM: Information relating to individuals' applications and eligibility for enrollment to practice before the Internal Revenue Service. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purposes of this system of records are to inform the Director of Practice personnel that certain individuals have been denied enrollment based on derogatory information and that certain individuals have appealed denial of enrollment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders. RETRIEVABILITY: Indexed by name of individual. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Dispose 25 years after case closed; transfer to Federal Records Center 5 years after case closed except for a random selection of a small number of disciplinary cases to be made at 5 year intervals for retention. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue, NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue, NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by: (1) Individuals; (2) the Internal Revenue Service; (3) other Government agencies, and (4) professional organizations. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/IRS 37.003 SYSTEM NAME: Closed Files Containing Derogatory Information About Individuals' Practice Before the Internal Revenue Service and Files of Attorneys and Certified Public Accountants Formerly Enrolled to Practice--Treasury/ IRS. SYSTEM LOCATION: (1) Internal Revenue Service, Office of Director of Practice, 901 D Street SW, Washington, DC; and (2) Detroit Computing Center, 985 Michigan Avenue, Detroit, MI 48226. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals eligible to practice before the Internal Revenue Service (attorneys, certified public accountants and enrolled agents). CATEGORIES OF RECORDS IN THE SYSTEM: Information relating to individuals' enrollments to practice before the Internal Revenue Service and derogatory and other information regarding such practice. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. [[Page 69880]] PURPOSE(S): The purposes of this system of records are to permit Director of Practice personnel to evaluate new derogatory information about an individual's practice before the Internal Revenue Service in light of past evidence of misconduct, and to retain information on formerly enrolled attorneys and certified public accountants whom the Director of Practice might need to contact with regard to their eligibility to practice before the Internal Revenue Service. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders; electronic media. RETRIEVABILITY: Indexed by name of individual. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Dispose 25 years after case closed; transfer to Federal Records Center 5 years after case closed except for a random selection of a small number of disciplinary cases to be made at 5-year intervals for retention. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by: (1) Individuals, (2) Internal Revenue Service, (3) other government agencies, and (4) professional organizations. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/IRS 37.004 SYSTEM NAME: Derogatory Information (No Action)--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service, Office of Director of Practice, C:AP:P, 901 D Street SW, Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Attorneys, certified public accountants, enrolled agents and others. CATEGORIES OF RECORDS IN THE SYSTEM: Such files contain derogatory information concerning attorneys, certified public accountants, and enrolled agents and others over whom there is no current jurisdiction, where such information is subject to future development, or where such information is not sufficiently serious to be currently considered a case file. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purpose of this system of records is to permit Director of Practice personnel to evaluate new derogatory information about an individual's practice before the Internal Revenue Service in light of past evidence of misconduct. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, [[Page 69881]] disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders; electronic media. RETRIEVABILITY: Indexed by name of individual. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Dispose after 5 years by burning. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by (1) individuals, (2) the Internal Revenue Service, (3) other government agencies, and (4) professional organizations. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/IRS 37.005 SYSTEM NAME: Present Suspensions and Disbarments Resulting from Administrative Proceeding--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service, Office of Director of Practice, C:AP:P, 901 D Street, SW, Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals formerly eligible to practice before the Internal Revenue Service but now either suspended or disbarred from such practice after being accorded due notice and opportunity for hearing. CATEGORIES OF RECORDS IN THE SYSTEM: Information relating to individuals' enrollment to practice before the Internal Revenue Service, derogatory and other information regarding such practice, and record of proceedings. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purposes of this system of records are to retain derogatory information about an individual's practice before the Internal Revenue Service, to retain a record of how such information was evaluated by Director of Practice personnel, to retain a record of how an individual responded to allegations of misconduct, to retain a record of proceeding before an administrative law judge, to inform Director of Practice personnel that certain individuals have been suspended or disbarred, and to permit Director of Practice personnel to assemble and consider new information bearing on an individual's eligibility for reinstatement to practice. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Transfer information regarding suspension or disbarment of attorneys, certified public accountants and enrolled agents to professional organizations; (2) disclose pertinent information to appropriate Federal, State, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a state, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders; electronic media. RETRIEVABILITY: Indexed by name of individual. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Dispose 25 years after case closed; transfer to Federal Records Center 5 years after case closed except for a random selection of a small number of disciplinary cases to be made at 5-year intervals for retention. [[Page 69882]] SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by: (1) Individuals, (2) Internal Revenue Service, (3) other government agencies, and (4) professional organizations. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/IRS 37.006 SYSTEM NAME: General Correspondence File--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service, Office of Director of Practice, 901 D Street SW, Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: General public. CATEGORIES OF RECORDS IN THE SYSTEM: General inquiries and comments from the general public. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purpose of this system is to permit Director of Practice personnel to retrieve selected correspondence from the general public by the correspondent's last name. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a state, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to any agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders. RETRIEVABILITY: Correspondence is indexed alphabetically by writer. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Destroyed after 3 years. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system has been provided by the general public. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 37.007 SYSTEM NAME: Inventory--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service, Office of Director of Practice, C:AP:P, 901 D Street, SW, Washington, DC; Internal Revenue Service, Long Island Appeals, 50 Clinton Street, Hempstead, NY 11550; and Internal Revenue Service, Appeals Office, 701 Market Street, Suite 2200, Philadelphia, PA 19106. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Attorneys, certified public accountants and enrolled agents about which alleged misconduct in their practice before the Internal Revenue Service is being reviewed and evaluated; (2) Appraisers who have been [[Page 69883]] referred to the Director of Practice for review and evaluation of conduct which resulted in assessment of a penalty under 26 U.S.C. 6701(s); and (3) Applicants for enrollment to practice before the Internal Revenue Service whose applications are being reviewed and evaluated. CATEGORIES OF RECORDS IN THE SYSTEM: Information relating to individuals' enrollment or eligibility to practice before the Internal Revenue Service, and information relating to their conduct in such practice; and information relating to appraisers and applicants for enrollment. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purposes of this system of records are to inform Director of Practice personnel of current derogatory information about an individual's practice before the Internal Revenue Service, to permit Director of Practice personnel to evaluate such information and an individual's response to allegations of misconduct, and to permit Director of Practice personnel to make recommendations as to the disposition of cases. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders; electronic media. RETRIEVABILITY: Indexed by name of individual. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Dispose 25 years after case closed; transfer to Federal Records Center 5 years after case is closed except for a random selection of a small number of disciplinary cases to be made at 5-year intervals for retention. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by: (1) Individuals, (2) Internal Revenue Service, (3) other government agencies, and (4) professional organizations. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/IRS 37.008 SYSTEM NAME: Register of Docketed Cases and Applicant Appeals--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service, Office of Director of Practice, C:AP:P, 901 D Street SW, Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals against whom complaints have been filed with the Office of Director of Practice pursuant to Title 31, CFR, subpart C, Sec. 10.54, for alleged violation of the regulations governing practice before the Internal Revenue Service and individuals who have appealed to the Secretary of the Treasury, the denials of their application for enrollment to practice before the Internal Revenue Service. CATEGORIES OF RECORDS IN THE SYSTEM: Record of actions taken in cases docketed for hearings and record of actions taken on appeals from denials of applications for enrollment. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purposes of this system of records are to permit Director of Practice personnel to assign sequential numbers to cases in which complaints will be issued and to inform Director of Practice personnel of which cases are on appeal with the Secretary of the Treasury. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or [[Page 69884]] prosecuting the violations of, or for implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders; electronic media. RETRIEVABILITY: Indexed by complaint number and by name of the individual. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by: (1) This office, (2) administrative law judges and (3) the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 37.009 SYSTEM NAME: Enrolled Agents and Resigned Enrolled Agents (Action pursuant to 31 CFR, Sec. 10.55(b))--Treasury/IRS. SYSTEM LOCATION: Detroit Computing Center, 985 Michigan Avenue, Detroit, MI 48226. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Those individuals who are currently enrolled to practice before the Internal Revenue Service and those who were formerly enrolled to practice before the Internal Revenue Service and who resigned from such enrollment. CATEGORIES OF RECORDS IN THE SYSTEM: Information relating to individuals' applications for enrollment to practice before the Internal Revenue Service and derogatory and other information regarding such practice. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purposes of this system of records are to retain derogatory information about an individual's practice before the Internal Revenue Service, to retain a record of how such information was evaluated, to retain a record of how an individual responded to allegations of misconduct, to inform Director of Practice personnel that certain individuals, pursuant to 31 CFR, Sec. 10.55(b), have offered their consent to suspension or offered to resign as enrolled agents and that such offers have been accepted by the Director of Practice, and to permit Director of Practice personnel to assemble and consider new information bearing on an individual's eligibility for reinstatement to practice. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. [[Page 69885]] POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders; electronic media. RETRIEVABILITY: Indexed by name of individual. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Destroyed 60 years after enrollment. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by (1) Individuals, (2) Internal Revenue Service; (3) other government agencies, and (4) professional organizations. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/IRS 37.010 SYSTEM NAME: Roster of Former Enrollees--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service, Office of Director of Practice, C:AP:P, 901 D Street SW, Washington, DC; and Detroit Computing Center, 985 Michigan Avenue, Detroit, MI 48226. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Attorneys and certified public accountants who were enrolled to practice before the Internal Revenue Service prior to enactment of the Agency Practice Act, Title 5 U.S. Code, Section 500 and former enrolled agents who do not renew their enrollment. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains individuals' names, addresses, professions, the dates of their enrollments and the expiration dates of such enrollments. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purposes of this system of records are to inform Director of Practice personnel that certain individuals were enrolled to practice before the Internal Revenue Service prior to enactment of the Agency Practice Act, 5 U.S.C., section 500, and to inform Director of Practice personnel that certain individuals have not renewed their enrollment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: STORAGE: File folders; electronic media. RETRIEVABILITY: Indexed by profession (i.e., attorney or certified public accountant) and by the individual's name. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of [[Page 69886]] Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in records in this system has been provided by: (1) Individuals and (2) the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 37.011 SYSTEM NAME: Present Suspensions from Practice before the Internal Revenue Service--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service, Office of Director of Practice, C:AP:P, 901 D Street, SW, Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Attorneys, certified public accountants and enrolled agents who have offered their consent to voluntary suspension from practice before the Internal Revenue Service. CATEGORIES OF RECORDS IN THE SYSTEM: Information relating to individuals' enrollment or eligibility to practice before the Internal Revenue Service, derogatory and other information relating to their conduct in such practice. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 330. PURPOSE(S): The purposes of this system of records are to retain derogatory information about an individual's practice before the Internal Revenue Service, to retain a record of how such information was evaluated by Director of Practice personnel, to retain a record of how an individual responded to allegations of misconduct, to inform Director of Practice personnel that certain individuals, pursuant to 31 CFR 10.55(b), have offered their consent to suspension and that such offers have been accepted by the Director of Practice, and to permit Director of Practice personnel to assemble and consider new information bearing on an individual's eligibility for reinstatement to practice. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, state, or foreign agencies responsible for investigating or prosecuting the violations of, or for implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folders; electronic media. RETRIEVABILITY: Indexed by name of individual. SAFEGUARDS: Locked doors. Access is limited to authorized personnel. RETENTION AND DISPOSAL: Dispose 25 years after case closed; transfer to Federal Records Center 5 years after case closed except for a random selection of a small number of disciplinary cases to be made at 5-year intervals for retention. SYSTEM MANAGER(S) AND ADDRESS: Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, or gain access to records maintained in this system must submit a written request containing the following elements: (1) Identify the record system; (2) Identify the category and type of records sought; (3) Provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Internal Revenue Service, Office of Director of Practice, C:AP:P, 1111 Constitution Avenue NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information contained in this system may have been provided by: (1) Individuals, (2) the Internal Revenue Service, (3) other government agencies, and (4) professional organizations. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). TREASURY/IRS 38.001 SYSTEM NAME: General Training Records--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, Detroit Computing Center and the Martinsburg Computing Center. (See IRS appendix A for addresses.) [[Page 69887]] CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: IRS employees who have participated in or who may be scheduled for training activities (students, instructors, program managers, etc.). Other Federal or non-Government individuals who have participated in or assisted with training programs (students, instructors, course developers, interpreters, etc.). CATEGORIES OF RECORDS IN THE SYSTEM: Variety of records containing information about an individual related to training, such as: course rosters, student registrations, nomination forms, course evaluations, instructor lists, individual development plans, counseling records, examination materials, payment records, and other recordations of training necessary for reporting and evaluative purposes. Some records within this system may also be contained in TR/IRS 36.003, General Personnel Records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapter 41; Executive Order 11348. PURPOSE(S): These records are collected and maintained to provide documentation of individual training development plans, training requirements, nominations, student training registration, instructor lists, course rosters, course evaluations, counseling records, examination materials, and accounting and financial information, with regard to training reporting and evaluation purposes. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information from these records may be used to: (1) Disclosure of information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (2) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) provide input data for the automated Training CPDF at the Office of Personnel Management. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, index cards, forms, or flat paper. RETRIEVABILITY: Computer records are indexed by social security account numbers, course titles, dates of training, location of training and by specific employee information (i.e., name, title, grade, etc.); other records are indexed by name and course title. SAFEGUARDS: Access Controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. Individual computer records are available to those persons at OPM, Treasury or IRS who are directly involved with the training function. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 301--General Records Schedules, IRM 1(15)59.31. SYSTEM MANAGER(S) AND ADDRESS: All Education Branch Chiefs, Support Services Division, at the National Office; Office of the Assistant Commissioner (International); National Director of Education; Managers in Corporate Education; Chief, Headquarters Operations and Training; Managers at the Detroit and Martinsburg Computing Centers; Regional Directors, and Host Site Support Chiefs. (see appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR, part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. Record access procedures: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager(s) in the office(s) where records to be searched are located. (See appendix A for addresses.) CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Information is extracted from participant registration forms, individual development plans, skill surveys, personnel records, and other forms as may be developed and prescribed by OPM, Treasury, and IRS Training Personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 42.001 SYSTEM NAME: Examination Administrative File--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Commissioner (Examination) and Office of the Assistant Commissioner (International), National Office; Regional Offices, District Offices, and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Any taxpayer who is being considered for examination or is being or has been examined for tax determination purposes, i.e., income, estate and gift, excise, or employment tax liability. CATEGORIES OF RECORDS IN THE SYSTEM: Records containing investigatory materials required in making a tax determination or other verification in the administration of tax laws and all other related sub-files directly related to the processing of the tax case. This system also includes other management material related to a case and used for tax administrative purposes, including the appeals process and systems formerly published as 42.018, 42.023, and 42.025. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802. PURPOSE(S): Numerous tax returns are examined each year. The system provides a complete record of the examinations of tax returns. It also allows IRS access to investigatory materials and management materials relating to examinations for purposes of tax adminstration and analysis of taxpayer compliance. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USES AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents, machine-sensible data media, microfilm. RETRIEVABILITY: By taxpayer's name, taxpayer identification number (social security number or employer identification number) and document locator number. [[Page 69888]] SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 202 for Examination--Regional and District Offices, IRM 1(15)59.22. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Examination) and Assistant Commissioner (International); Officials maintaining the system--Assistant Commissioner (Examination), Assistant Commissioner (International) District Directors, and Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system is exempt from the notification provisions of the Privacy Act. RECORD ACCESS PROCEDURES: This system is exempt from the access and contest provisions of the Privacy Act. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: (1) Taxpayers' returns; (2) taxpayer's books and records; (3) informants and third party information; (4) city and state governments; (5) other Federal agencies; (6) examinations of related taxpayers; (7) examinations of other taxpayers, and (8) taxpayer's representative. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 42.008 SYSTEM NAME: Audit Information Management System (AIMS)--Treasury/IRS. SYSTEM LOCATION: This system is composed of (1) computer files located at each jurisdictional IRS Service Center (where tax return is under examination control); (2) video terminals located at each jurisdictional district (served by an IRS Service Center), National Office; and (3) group control card forms 5345 and 5354 (including temporary and interim processing files for management and control purposes), located at each jurisdictional district office. Items described under (3) above are subfiles of the AIMS System. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers whose tax returns are under the jurisdiction of the Examination Division. Examiners assigned to taxpayer cases. CATEGORIES OF RECORDS IN THE SYSTEM: Tax return information from the Master File, Tax return status and location changes, Examination Closing information on examined and non- examined tax returns, examiner's name, including related internal management information and a code identifying taxpayers that threatened or assaulted IRS employees. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): AIMS is a computer system designed to give Examination Division information about returns in inventory and closed returns. This allows IRS to identify the status and location of tax returns in Examination and prepare analyses of the examination process. It includes Exam Returns Control System (ERCS) records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Computer, microfiche, paper. RETRIEVABILITY: By taxpayer identification number (social security number or employer identification number). SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Computer Record: Examined closings, surveyed claims and some types of non-examined closings are dropped from the data base 60 days after closing or when assessment verification is completed, whichever is later. The balance of non-examined closings are dropped at the end of the month following the month of closing. Paper Records: Generally, AIMS forms are destroyed within 90 days of the closing. Exceptions include: (1) The charge-out which becomes part of the case file and is sent to the Federal Records Center with the case; (2) Examination request forms which become the Examination group's control card; and (3) The Examination group's control card which is retained in a closed file for 3 years (in the case of field examinations) and 90 days (in the case of office examinations). Authority: Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Examination). Officials maintaining the system--Assistant Regional Commissioners (Examination), District Directors, and Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system is exempt from the notification provisions of the Privacy Act. RECORD ACCESS PROCEDURES: This system is exempt from the access and contest provisions of the Privacy Act. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax Returns and Examination files. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 42.013 SYSTEM NAME: Project Files for the Uniform Application of Laws as a Result of Technical Determinations and Court Decisions--Treasury/IRS. SYSTEM LOCATION: District offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals grouped as to project, i.e., individual shareholders of a corporation where a determination having a tax effect has been made. CATEGORIES OF RECORDS IN THE SYSTEM: Listing of individuals and their income tax information. [[Page 69889]] AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): In some instances, a technical determination either from an examination or from a Chief Counsel ruling or court decision will result in tax effect to shareholders of a corporation. This system allows the IRS to monitor and control the shareholder returns that are included in the project. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents and magnetic media. RETRIEVABILITY: By taxpayer's name and social security number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 102 for Examination Division--National Office, IRM 1(15)59.12. SYSTEM MANAGER(S) AND ADDRESS: Officials prescribing policies and practices--Assistant Commissioner (Examination) and Assistant Commissioner (International). Officials maintaining the system--Director of District where the taxpayer resides. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the District Director in the District where the records are located. (See IRS appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: (1) Shareholder records, (2) individual's tax return, and (3) examination of related taxpayer. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 42.014 SYSTEM NAME: Internal Revenue Service Employees' Returns Control Files-- Treasury/IRS. SYSTEM LOCATION: District Offices (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Any individual who is employed by the Internal Revenue Service. CATEGORIES OF RECORDS IN THE SYSTEM: Alphabetical listing of employee, income tax return information including prior examination results and other tax related information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system provides administrative controls for tax returns of Internal Revenue Service employees considered for examination, being examined, or previously examined. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents, machine-sensible data media, microfilm. RETRIEVABILITY: By employee's name and social security number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are periodically updated to reflect changes and retained as long as the individual is employed. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Examination). Officials maintaining the system--Director of District where individual resides. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the District Director in the District where the records are located. (See IRS Appendix A for addresses.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Employee's tax return. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 42.016 SYSTEM NAME: Classification/Centralized Files and Scheduling Files--Treasury/ IRS. SYSTEM LOCATION: District Offices, Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals whose returns or claims are classified for examination. CATEGORIES OF RECORDS IN THE SYSTEM: Individuals' tax returns/claims and other information, including information reports considered in screening/classifying of an individual's return or claim for refund. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. [[Page 69890]] PURPOSE(S): This is a system for storage and control of returns identified for potential examination. It provides for the centralized storage of returns prior to scheduling for examination and a means to control and access these returns as needed. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents, computer printouts, magnetic media. RETRIEVABILITY: By taxpayer's name and social security number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Returns/claims accepted as filed are returned to System of Records 22.034. Returns/claims selected for examination become part of System of Records 42.001. Other information is retained until associated with returns/claims or two years, whichever occurs first. Authority: Records Disposition Handbook IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Examination). Officials maintaining the system--District Directors, Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system is exempt from the notification provisions of the Privacy Act. RECORD ACCESS PROCEDURES: This system is exempt from the access and contest provisions of the Privacy Act. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: (1) Tax returns, (2) requests from taxpayer, and (3) requests from Collection Division for prompt examination. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 42.017 SYSTEM NAME: International Enforcement Program Files--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Commissioner (International), National Office; District Offices, and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Any individual having foreign business/financial activities. CATEGORIES OF RECORDS IN THE SYSTEM: Listing of individuals, identification numbers (if known), summary of income expenses, financial information as to foreign operations or financial transactions, acquisition of foreign stock, controlling interest of a foreign corporation, organization or reorganization of foreign corporation examination results, information concerning potential tax liability, etc. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): The purpose is to monitor the International Enforcement Program. It provides data for the preparation of periodic reports, the analysis of which is the basis to determine the effectiveness of the program. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents, microfilm, machine sensible magnetic media. RETRIEVABILITY: By individual's name and social security number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are periodically updated to reflect changes and retained as long as the individual has substantial foreign business/financial activities. SYSTEM MANAGER(S) AND ADDRESS: Officials prescribing policies and practices--Assistant Commissioner (Examination) and Assistant Commissioner (International). Officials maintaining the system--Assistant Commissioner (International), District Directors, Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system is exempt from the notification provisions of the Privacy Act. RECORD ACCESS PROCEDURES: This system is exempt from the access and contest provisions of the Privacy Act. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: (1) European treaty countries, (2) individual's tax returns, (3) examination of related taxpayers, and (4) public sources of information. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 42.021 SYSTEM NAME: Compliance Programs and Projects Files--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, and Internal Revenue Service Centers. (See IRS appendix A for addresses.) Categories of individuals covered by the system: Taxpayers who may be involved in tax evasion schemes, including withholding noncompliance or other areas of noncompliance grouped by industry, occupation, or financial transactions, and other; e.g., return preparers, political contributions, corporate kickbacks, questionable Forms W-4. [[Page 69891]] CATEGORIES OF RECORDS IN THE SYSTEM: Records pertaining to individuals in projects and programs, and records used to consider individuals for selection in projects and programs. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): This system provides a means to monitor and control information related to special programs and projects to identify areas of non- compliance. Using this information, available efforts can be focused on the more significant non-compliance issues. This system includes Midwest Automated Compliance System (MACS) records and records concerning tax preparers. Certain records in this system (for example, MACS) may be used to select individuals for compliance actions. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, machine-sensible data media, microfilm, and magnetic media. RETRIEVABILITY: By taxpayer's name and social security number, document locator number or other unique identifier. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: W-4 paper case files and National Computer Center (NCC) magnetic tape records are destroyed two years after the cases have been inactive. Records associated with the examination of returns are disposed of in accordance with the established Retention Schedule 1(15)59.22, Records Control Schedule. Records not associated with the examination of returns will be destroyed at the completion of the program or project, or in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Examination). Officials maintaining the system--District Directors, and Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: (1) Taxpayer's return, (2) taxpayer's books and records, (3) informants and third party information, (4) city, state government, (5) other Federal agencies, (6) examinations of related taxpayers, and (7) taxpayer's employer. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 42.027 SYSTEM NAME: Data on Taxpayers Filing on Foreign Holdings--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Commissioner (International), National Office, Regional Offices, District Offices, Philadelphia Internal Revenue Service Center, and the Detroit Computing Center. (see IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals required to file Form 5471, Information Return with respect to a Foreign Corporation. CATEGORIES OF RECORDS IN THE SYSTEM: Names of individuals filing on foreign holdings. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): The purpose is to monitor the International Enforcement Program. It provides data for the preparation of periodic reports, the analysis of which is the basis to determine the effectiveness of the program. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic tape in Detroit Computing Center and Philadelphia Service Center; Paper at other listed locations, machine-sensible data media and microfilm. RETRIEVABILITY: By taxpayer's name. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are disposed of within three years. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (International), National Office. Officials maintaining the system-- District Directors; Regional Commissioners; Assistant Commissioner (Examination) and Assistant Commissioner (International), National Office; Director, Detroit Computing Center; Assistant Commissioner (Taxpayer Services), National Office. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the District Director for each district whose records are to be accessed or contested, or to the directors, or Assistant Commissioner (International) in the case of records in the National Office. (See IRS appendix A for addresses.) [[Page 69892]] CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Form 5471 only. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 42.030 SYSTEM NAME: Discriminant Function File (DIF)--Treasury/IRS. SYSTEM LOCATION: Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals whose income tax returns have a DIF Score higher than a cutoff score determined by Examination and International, indicating high audit potential, based on formulae prescribed by Examination. CATEGORIES OF RECORDS IN THE SYSTEM: Document Locator Number of the return, the Regional and District Offices of the taxpayer, the taxpayer's DIF Score and data from the individual's Income Tax Return needed to conduct an audit of his/her return. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): These records provide the means to identify returns with the highest potential for examination. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic tape and computer printout. RETRIEVABILITY: By individual's social security number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Record Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are disposed of after three years. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Examination) and Assistant Commissioner (International). Officials maintaining the system--Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purpose of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for the purpose of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Individual's tax return information. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 44.001 SYSTEM NAME: Appeals Case Files--Treasury/IRS. SYSTEM LOCATION: Office of the National Director of Appeals, National Office; Regional Directors of Appeals (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers who disagree with examiner's findings and proposed adjustments and seek administrative review. CATEGORIES OF RECORDS IN THE SYSTEM: Tax returns, Revenue Agents' Reports, Appeals Supporting Statements, case correspondence, legal opinions, work papers, and Appeals closing actions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26 U.S.C. 7801 and 7802. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By name of taxpayer. SAFEGUARDS: Locked file cabinets, locked doors, IRS employees access data only on a need to know basis. RETENTION AND DISPOSAL: Records are maintained in accordance with Record Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Records are disposed of by shredding. SYSTEM MANAGER(S) AND ADDRESS: National Director of Appeals, Internal Revenue Service, 901 D Street, SW., Box 68, Washington, DC 20024; Regional Directors of Appeals (see IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 44.003 SYSTEM NAME: Unified System for Time and Appeals Records (Unistar)--Treasury/ IRS. SYSTEM LOCATION: Office of the National Director of Appeals, National Office; Regional Directors of Appeals (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers who disagree with examiner's findings and proposed adjustments and seek administrative review. [[Page 69893]] CATEGORIES OF RECORDS IN THE SYSTEM: Databases which produce management information on case inventory by taxpayer name, tax year, amount of tax in dispute, settlement amount, and professional time required to arrive at settlement. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26 U.S.C. 7801 and 7802. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Magnetic media, diskette, hard disk. RETRIEVABILITY: By taxpayer's name and/or taxpayer identification number (social security number or employer identification number) and by work unit number. SAFEGUARDS: IRS personnel access data only on a need-to-know basis and use passwords to access system information. RETENTION AND DISPOSAL: Records are maintained in accordance with Record Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: National Director of Appeals, Internal Revenue Service, 901 D Street, SW., Box 68, Washington, DC 20024; Regional Directors of Appeals (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the system manager(s) in the office where records to be searched are located. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Tax returns and other filings made by the individual and agency entries made in the administration of the individual's tax account. Also, time reports prepared by Appeals Officers. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 44.004 SYSTEM NAME: Art Case File--Treasury/IRS. SYSTEM LOCATION: Office of the National Director of Appeals, National Office; Regional Directors of Appeal (see IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Famous or noted artists whose works have been evaluated by the Art Panel or its staff for use in a taxpayer case. CATEGORIES OF RECORDS IN THE SYSTEM: Commissioner's Art Panel or its staff decisions on values of works of art by named artists and appraisal documentation. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, 7802, and 7805(a). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigation an action or seeking legal advice; (2) disclose pertinent information to appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Indexed by taxpayer, artist, and appraiser name. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 though IRM 1(15)59.32. The system has been retained since 1968. SYSTEM MANAGER(S) AND ADDRESS: National Director of Appeals, Internal Revenue Service, 901 D Street, SW., Box 68, Washington, DC 20024; Regional Directors of Appeals (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its [[Page 69894]] content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the National Director of Appeals, Internal Revenue Service, 901 D Street, SW., Box 68, Washington, DC 20024 CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Art panel and staff decisions and appraisal documentation. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 44.005 SYSTEM NAME: Expert Witness and Fee Appraiser Files--Treasury/IRS. SYSTEM LOCATION: Office of the National Director of Appeals, National Office; Regional Directors of Appeals (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Actual and potential expert witnesses for litigation and fee appraisers. CATEGORIES OF RECORDS IN THE SYSTEM: Biographical sketches, application letters, or list of expert/ appraiser names by specialty. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, 7802, and 7805(a). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating and action and seeking legal advice; (2) disclose pertinent information to appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, state, or local agency, maintaining civil, criminal, or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records. RETRIEVABILITY: Indexed by taxpayer and expert witness/appraiser name. SAFEGUARDS: Access Controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Records are periodically updated to reflect changes and maintained as needed. SYSTEM MANAGER(S) AND ADDRESS: National Director of Appeals, Internal Revenue Service, 901 D Street, SW., Box 68, Washington, DC 20024; Regional Directors of Appeals. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR, part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the National Director of Appeals, Internal Revenue Service, 901 D Street, SW., Box 68, Washington, DC 20024. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Varied, generally from the named individual, often unsolicited. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 46.002 SYSTEM NAME: Criminal Investigation Management Information System--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, and Detroit Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Subjects and potential subjects of Criminal Investigation Division investigations, Special Agents, U.S. District Court Judges and U.S. Attorneys. CATEGORIES OF RECORDS IN THE SYSTEM: Personal and financial information developed in criminal tax investigations, potential tax investigations and in projects including information from other Federal, state and local agencies. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): To maintain and process sensitive investigative data that identifies patterns of criminal and/or civil noncompliance with federal income tax laws and to maintain and process sensitive information on agent personnel. [[Page 69895]] ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided in 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records in binders, magnetic media, computer discs, computer printouts. RETRIEVABILITY: By taxpayer's name, case number and social security number, or other unique identifier. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Criminal Investigation), National Office. Officials maintaining the system--Assistant Commissioner (Criminal Investigation); Regional Commissioners, District Directors, Internal Revenue Service Center Directors, and the Detroit Computing Center Director. (See IRS appendix A for addresses). NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 46.003 SYSTEM NAME: Confidential Informants, Criminal Investigation Division--Treasury/ IRS. SYSTEM LOCATION: District Offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Confidential Informants; Subjects of Confidential Informant's Reports. CATEGORIES OF RECORDS IN THE SYSTEM: Memorandums, Index Cards, Related Data. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): To maintain a file of the true identities of confidential informants. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By confidential informant's name and number or name in informant's report. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Criminal Investigation), National Office. Officials maintaining the system--District Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 46.004 SYSTEM NAME: Controlled Accounts (Open and Closed)--Treasury/IRS. SYSTEM LOCATION: District Offices, Internal Revenue Service Centers, and the Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Subjects and potential subjects of criminal tax investigation. CATEGORIES OF RECORDS IN THE SYSTEM: Criminal Investigation Information and Control Notices; Lists of names and related data; Lists of action taken: Transcripts of account. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): To maintain and process any activity pertaining to the taxpayer account that identifies patterns of criminal and/or civil noncompliance with federal tax and moneylaundering laws. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By name or social security number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security [[Page 69896]] Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Paper records are destroyed one year after the close of the investigation. Magnetic tape is erased three months after the close of the investigation. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Criminal Investigation), National Office. Officials maintaining the system--District Directors, Internal Revenue Service Center Directors, and the Martinsburg Computing Center Director. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking to access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the District Director for each District where records are to be searched (See IRS appendix A for addresses). CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: District Office Personnel; Service Center Personnel, Form 4135, Criminal Investigation Control Notice. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 46.005 SYSTEM NAME: Electronic Surveillance File, Criminal Investigation Division-- Treasury/IRS. SYSTEM LOCATION: National Office, 1111 Constitution Avenue, NW., Washington, DC 20224 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Subjects of electronic surveillance. Individuals who have been subjects of queries by other agencies. CATEGORIES OF RECORDS IN THE SYSTEM: Information relating to conduct of electronic surveillance. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): To monitor and track all electronic surveillances that are conducted by district field offices. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By names, addresses, and telephone numbers. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Criminal Investigation) National Office. Officials maintaining the system--Director, Office of Investigations (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 46.009 SYSTEM NAME: Centralized Evaluation and Processing of Information Items (CEPIIs), Evaluation and Processing of Information (EOI), Criminal Investigation Division--Treasury/IRS. SYSTEM LOCATION: District Offices, Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers about whom the Internal Revenue Service has received information alleging a violation of laws within IRS jurisdiction, potential subjects of investigation. CATEGORIES OF RECORDS IN THE SYSTEM: Copies of income tax returns, special agent's reports, revenue agent's reports, reports from police and other investigative agencies, memoranda of interview, question-and-answer statements, affidavits, collateral requests and replies, information items, newspaper and magazine articles and other published data, financial information from public records, court records, confidential reports, case initiating documents and other similar and related documents. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. PURPOSE(S): To maintain and process sensitive investigative data that possibly identifies potential criminal and/or civil noncompliance with federal law and money laundering laws. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and magnetic media. RETRIEVABILITY: By name. [[Page 69897]] SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Paper records are disposed of after use. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Criminal Investigation) National Office. Officials maintaining the system--District Directors, Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 46.011 SYSTEM NAME: Illinois Land Trust Files, Criminal Investigation Division-- Treasury/IRS. SYSTEM LOCATION: Chicago District Office, Springfield District Office, and the Kansas City Internal Revenue Service Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Beneficiaries of Land Trusts, Related individuals. CATEGORIES OF RECORDS IN THE SYSTEM: Notices of Fiduciary Relationships. Related correspondence. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and magnetic tape. RETRIEVABILITY: By taxpayer and beneficiary name; trust and social security number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Chicago District Director, Springfield District Director, and the Kansas City Internal Revenue Service Center Director. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to: District Director, Chicago District, Internal Revenue Service, 230 South Dearborn Street, Room 2890, Chicago, Illinois 60604. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Financial institutions, Fiduciary reports and Notices of Fiduciary Relationships. Exemptions claimed for the system: None. TREASURY/IRS 46.015 SYSTEM NAME: Relocated Witnesses, Criminal Investigation Division--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Commissioner (Criminal Investigation), National Office, 1111 Constitution Avenue, NW., Washington, DC. 20224. Categories of individuals covered by the system: Relocated Witnesses. Categories of records in the system: Documentation and Relocation Information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper. Retrievability: By name. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioner (Criminal Investigation), Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. Notification procedure: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. [[Page 69898]] CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 46.016 SYSTEM NAME: Secret Service Details, Criminal Investigation Division--Treasury/ IRS. SYSTEM LOCATION: National Office, Regional Offices and District Offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Special Agents. CATEGORIES OF RECORDS IN THE SYSTEM: List of Criminal Investigation participants and correspondence between Criminal Investigation and Secret Service. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records and information contained in these records may be disclosed to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper. Retrievability: By name. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Criminal Investigation), National Office. Officials maintaining the system--Assistant Commissioner (Criminal Investigation), Regional Commissioners, District Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act Amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 46.022 SYSTEM NAME: Treasury Enforcement Communications System (TECS), Criminal Investigation Division--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, and Internal Revenue Service Centers. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Fugitives, subjects of open and closed criminal investigations, subjects of potential criminal investigations, subjects with Taxpayer Delinquent Accounts against whom Federal Tax Liens have been filed and other subjects of potential interest to criminal investigation such as witnesses and associates of subjects of criminal investigations or related to a matter under Criminal Investigation jurisdiction. CATEGORIES OF RECORDS IN THE SYSTEM: Name, date of birth, social security number, address, identifying details, aliases, associates, physical descriptions, various identification numbers, details and circumstances surrounding the actual or suspected violator. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801 and 7802. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Disc. RETRIEVABILITY: By name, social security number or other unique identifier. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Fugitives until apprehended. Other records are deleted when no longer of potential use for criminal investigation case or informational purposes. Cancellation after 10 years. SYSTEM MANAGER(S) AND ADDRESS: Official prescribing policies and practices--Assistant Commissioner (Criminal Investigation), National Office. Officials maintaining the system--Assistant Commissioner (Criminal Investigation), Regional Commissioners, District Directors, and Internal Revenue Service Center Directors. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for law [[Page 69899]] enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 46.050 SYSTEM NAME: Automated Information Analysis System--Treasury/IRS. SYSTEM LOCATION: Detroit Computing Center, 1300 John C. Lodge Drive, Detroit, Michigan 48226, and Automated Criminal Investigation Office, 7940 Kentucky Drive, Boone County, Kentucky 41042. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers and other individuals involved in financial transactions which require the filing of information reflected in the Categories of Records below. CATEGORIES OF RECORDS IN THE SYSTEM: The information included in the Automated Information Analysis System is from reported income and tax information on the Individual Master File (IMF)--Treasury/IRS 24.030; Individual Returns Files, Adjustments and Miscellaneous Documents File--Treasury/IRS 22.034. The Automated Information Analysis System also includes information from such sources as: Currency Transaction Reports (CTRs), Currency and Monetary Instrument Reports (CMIR's), Bank Secrecy Reports File, Foreign Bank Account Reports (FBARs), Forms 8300 (Currency Received in Trade or Business),--Treasury/CS .067; the Taxpayer Delinquent Account Files (TDA)--Treasury/IRS 26.019, which includes adjustments and payment tracer files and collateral files; Taxpayer Delinquency Investigation Files (TDI)--Treasury/IRS 26.020, which includes taxpayer information on delinquent returns; the Examination Administrative File--Treasury/IRS 42.001, and Casino Transaction Reports from the Detroit Computing Center. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802. PURPOSE(S): The purpose is to maintain records which identify transaction patterns that are indicative of criminal and/or civil noncompliance with Federal income tax and money laundering laws and to simultaneously evaluate diverse data sources. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic and Magnetic Media. RETRIEVABILITY: Records are retrievable by name, address, and social security number. SAFEGUARDS: All Criminal Investigation personnel accessing the system will have successfully passed a background investigation. Criminal Investigation will furnish information from the system of records to approved personnel only on a ``need to know'' basis using passwords and access controls. Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Procedural and physical safeguards to be utilized include the logging of all queries and periodic review of the query logs; compartmentalization of information to restrict access to authorized personnel; encryption of electronic communications; intruder alarms; and 24-hour building guards. RETENTION AND DISPOSAL: All records are disposed of after 4 years. Records will be disposed of by erasure of magnetic media. SYSTEM MANAGER(S) AND ADDRESSES: Official prescribing policies and practices--Assistant Commissioner (Criminal Investigation), National Office. Officials maintaining the system--Detroit Computing Center, CI Representative, and the Automated Criminal Investigation Office Manager, 7940 Kentucky Drive, Boone County, Kentucky 41042. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORDS PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records may not be accessed for purposes of determining the source of the records. Records to be included all come from existing Treasury and Internal Revenue Service databases. The databases are comprised of records submitted by taxpayers, financial institutions, casinos and businesses pursuant to federal law. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4),(e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2), and (k)(2). TREASURY/IRS 48.001 SYSTEM NAME: Disclosure Records--Treasury/IRS. SYSTEM LOCATION: National Office, Regional Offices, District Offices, Internal Revenue Service Centers, Detroit Computing Center, and the Martinsburg Computing Center. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Subjects of requests for disclosure initiated by the Department of Justice, including suspects or persons related to the violation of Federal laws; persons who have initiated legal actions against the Federal Government, persons identified as strike force targets or related to organized crime activities, persons under investigation for national security reasons, persons believed by the Internal Revenue Service to be related to violations of Federal laws other than the Internal Revenue Code. (2) Persons under investigation by other executive departments or congressional committees for whom tax information has been requested pursuant to 26 U.S.C. 6103. (3) Persons who are parties to criminal or civil non-tax litigation in which the testimony of IRS employees has been requested. (4) Persons who have applied for Federal employment or presidential appointments for which preemployment tax checks have been requested and applicants for Department of Commerce ``E'' Awards. (5) Requesters for access to records pursuant to 26 U.S.C. 6103, the Freedom of Information Act, 5 U.S.C. 552, and initiators of requests for access, amendment or other action pursuant to the Privacy Act of 1974, 5 U.S.C. 552a. (6) Individuals identified by or initiating correspondence or inquiries processed or controlled by the Disclosure function or relating to the foregoing subjects. [[Page 69900]] CATEGORIES OF RECORDS IN THE SYSTEM: Requests for records, information or testimony, responses to such requests, supporting documentation, processing records, copies of items provided or withheld, control records and related files. Department of Justice, and IRS replies to such requests. (1) Copies of related authorizations to IRS officials permitting such disclosures and, in some instances, their responses. (2) Copies of individuals' tax information, memoranda for file, notations of telephone calls, file search requests, etc. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 552 and 552a; 26 U.S.C. 6103, 7801 and 7802. PURPOSE(S): This is a system for maintaining records to administer applicable laws and regulations concerning disclosure. It includes Disclosure Information Management System (DIMS) records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) report apparent violations of law to appropriate law enforcement agencies; (3) disclose debtor information to a Federal payor agency for purposes of salary and administrative offsets, to a consumer reporting agency to obtain commercial credit reports, and to a debt collection agency for debt collection services; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings. DISCLOSURES TO CONSUMER REPORTING AGENCIES: Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper and electronic records in alphabetical or chronological order within subject categories and/or such automated or electronic record-keeping equipment as may be locally available. No centralized index exists. Accountings of disclosure of tax related records pursuant to 5 U.S.C. 552a(c) or 26 U.S.C. 6103(p)(3) are posted to the Individual Master File and retrievable by Social Security Number, or to the Business Master File and retrievable by Employer Identification Number. Retrievability: Records are generally retrievable by name of individual, although category of record and chronological period may be necessary to retrieve some records. The social security number is necessary to access accountings of disclosure posted to the Individual Master File. The employer identification number is necessary for access to the Business Master File. Safeguards: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Retention and disposal: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. System manager(s) and address: Official prescribing policies and practices--Director, Office of Disclosure, National Office. Officials maintaining the system-- Director, Office of Disclosure, National Office; Regional Commissioners, District Directors, and Internal Revenue Service Center Directors, or other official receiving or servicing requests for records. (See IRS appendix A for addresses.) Notification procedure: Requesters seeking to determine if accountable disclosures about them have been made should request an accounting of disclosure pursuant to 5 U.S.C. 552a(c) and 26 U.S.C. 6103(p)(3) of the District Director for the area in which they reside. Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the District Director for the area of residence or to the official believed to be maintaining the record of interest (See IRS appendix A for addresses.) This system contains some records of law enforcement activities which may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. Record access procedures: This system of records may not be accessed for purposes of inspection or for contest of content of records. Contesting record procedures: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. Record source categories: Requests for disclosure, records being evaluated and processed for disclosure and related information from other systems of records. This system may contain investigatory material compiled for law enforcement purposes whose sources need not be reported. Exemptions claimed for the system: This system has been designated as exempt from certain provisions of the Privacy Act. Treasury/IRS 48.008 System name: Defunct Special Service Staff File Being Retained Because of Congressional Directive--Treasury/IRS. System location: National Office, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals suspected of violating the Internal Revenue laws by the Special Service Staff before its discontinuation on August 23, 1973. CATEGORIES OF RECORDS IN THE SYSTEM: Internal Revenue Service Master File printouts; returns and field reports; information from other law enforcement government investigative agencies; Congressional Reports, and news media articles. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801 and 7802. PURPOSE(S): This system of records was gathered and maintained by Congressional Directive to document violations of the Internal Revenue Laws by the Special Services Staff before its discontinuation. [[Page 69901]] ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. This file is no longer being used by the Internal Revenue Service. The Special Service Staff was abolished August 13, 1973. Records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose information to Congressional Committees and individuals making Freedom of Information requests pertaining to themselves. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records maintained alphabetically by individual and organization contained in vault at IRS National Office. RETRIEVABILITY: Alphabetically by name. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. No IRS official has access to these records except for retrieval purposes in connection with Congressional or Freedom of Information inquiries and litigation cases. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbook, IRM 1(15)59.1 through IRM 1(15)59.32. Initially retained solely for congressional committees' inquiries, these records are currently being retained because of their possible historical significance under Archival statutes. Consideration of their historical significance is in abeyance pending resolution of the Archivist right to access tax information under the Internal Revenue Code. SYSTEM MANAGER(S) AND ADDRESS: National Director, Office of Governmental Liaison and Disclosure, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the National Director, Office of Governmental Liaison and Disclosure, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. In addition, this System may contain some records provided by other agencies which are exempt from the access and contest provisions of the Privacy Act as published in the Notices of the Systems of Records for those agencies. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: News media articles, taxpayers' returns and records, informant and third party information, other Federal agencies and examinations of related or other taxpayers. EXEMPTIONS CLAIMED FOR THE SYSTEM: Information from another agency's exempt system of records duplicated in this system of records retains the exempt status. TREASURY/IRS 49.001 SYSTEM NAME: Collateral and Information Requests System--Treasury/IRS. SYSTEM LOCATION: The central files for this system are maintained at the Office of the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. A corresponding system of records is separately maintained by the foreign posts located in: (1) Bonn, Germany; (2) Sydney, Australia; (3) London, England; (4) Mexico City, Mexico; (5) Ottawa, Canada; (6) Paris, France; (7) Rome, Italy; (8) Singapore and (9) Tokyo, Japan. Inquiries concerning this system of records maintained by the foreign posts should be addressed to the Assistant Commissioner (International). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: United States Citizens, Resident Aliens, Nonresident Aliens. CATEGORIES OF RECORDS IN THE SYSTEM: Records of interviewing witnesses regarding financial transactions of taxpayers; employment data; bank and brokerage house records; probate records; property valuations; public documents; payments of foreign taxes; inventories of assets; business books and records. These records relate to tax investigations conducted by the Internal Revenue Service where some aspects on an investigation must be pursued in foreign countries pursuant to the various tax treaties between the United States and foreign governments. The records also include individual case files of taxpayers on whom information (as is pertinent to carrying out the provisions of the convention or preventing fraud or fiscal evasion in relation to the taxes which are the subject of this convention) is exchanged with foreign tax officials of treaty countries. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802. PURPOSE(S): The purpose is to maintain a historical record of correspondence and background work regarding the subjects for future references within the stated retention time frames. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records. RETRIEVABILITY: By taxpayer name. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are disposed of after three years. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if [[Page 69902]] the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Records of examinations of taxpayers, interviews of witnesses, etc. where some aspects of an investigation must be pursued in foreign countries pursuant to various tax treaties between the United States and foreign governments. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 49.002 SYSTEM NAME: Tax Treaty Information Management System--Competent Authority and Index Card--Microfilm Retrieval System--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: U.S. citizens, resident aliens, nonresident aliens whose tax matters come under the jurisdiction of the U.S. competent authority in accordance with pertinent provisions of tax treaties with foreign countries. CATEGORIES OF RECORDS IN THE SYSTEM: Individual case files of taxpayers who request relief from double taxation or any other assistance that is pertinent to carrying out the provisions of income tax treaties. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 26 U.S.C. 7602, 7801, and 7802; applicable treaties. PURPOSE(S): To maintain records to monitor an inventory of individual case files of taxpayers who request competent authority assistance pursuant to the provisions of income tax treaties. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper, microfilm and electronic records. RETRIEVABILITY: By taxpayer name. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records may be disposed of after six years. SYSTEM MANAGER(S) AND ADDRESS: Office of the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of the records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Requests for relief from double taxation. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. Treasury/IRS 49.003 SYSTEM NAME: Financial Statements File--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers who submitted financial statements when interviewed overseas by Examination Branch employees. CATEGORIES OF RECORDS IN THE SYSTEM: Financial Statements. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802. PURPOSE(S): To verify income reported on individual tax returns during the course of an examination of that return. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records. RETRIEVABILITY: By taxpayer's name. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are disposed of after two years. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Overseas Examination branch employees. [[Page 69903]] EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 49.007 SYSTEM NAME: Overseas Compliance Projects System--Treasury/IRS. SYSTEM LOCATION: The central files for this system are maintained at the Office of the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. A corresponding system of records is separately maintained by the foreign posts located in: (1) Bonn, Germany; (2) Sydney, Australia; (3) London, England; (4) Mexico City, Mexico; (5) Santiago, Chile; (6) Paris, France; (7) Rome, Italy; (8) Singapore and (9) Tokyo, Japan. Inquiries concerning this system of records maintained by the foreign posts should be addressed to the Assistant Commissioner (International). CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: United States Citizens, Resident Aliens, Nonresident Aliens. CATEGORIES OF RECORDS IN THE SYSTEM: Documents and factual data relating to: (1) Personal expenditures or investments not commensurate with known income and assets; (2) receipt of significant unreported income; (3) improper deduction of significant capital or personal living expenses; (4) failure to file required returns or pay tax due; (5) omission of assets or improper deduction or exclusion of items from state and gift tax returns. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802. PURPOSE(S): The purpose is to maintain documents and records of individuals residing abroad that contain information pertaining to the individual to determine proper tax liability. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records. RETRIEVABILITY: By taxpayer name, social security number, or other identification number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are disposed of after 3 years. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Documents and data relating to income and expense items concerning income, Estate and Gift tax returns. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 49.008 SYSTEM NAME: Taxpayer Service Correspondence System--Treasury/IRS. SYSTEM LOCATION: This system is separately maintained by each one of the 13 overseas posts of the Office of the Assistant Commissioner (International) located in: (1) Bonn, Germany; (2) Sydney, Australia; (3) London, England; (4) Mexico City, Mexico;(5) Santiago, Chile; (6) Paris, France; (7) Rome, Italy;(8) Singapore and (9) Tokyo, Japan. Inquiries concerning this system of records maintained by the foreign posts should be addressed to the Office of the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: United States Citizens, Resident Aliens, Nonresident Aliens. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence from taxpayers, foreign post personnel and the Office of the Assistant Commissioner (International) headquarters offices in Washington, DC. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, and 7802. PURPOSE(S): The purpose of this of records is to control correspondence received from taxpayers concerning tax law and account related inquiries. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records. RETRIEVABILITY: By taxpayer name. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Generally, records are disposed of after three years. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Assistant Commissioner (International), 950 L'Enfant Plaza, SW., Fourth Floor, Washington, DC 20024. [[Page 69904]] CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Taxpayers and the Office of the Assistant Commissioner (International) foreign posts and headquarter's offices. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 50.001 SYSTEM NAME: Employee Plans/Exempt Organizations Correspondence Control Record (Form 5961)--Treasury/IRS. SYSTEM LOCATION: National Office, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Requesters of letter rulings, and subjects of field office requests for technical advice and assistance and other correspondence. CATEGORIES OF RECORDS IN THE SYSTEM: Contains the name, date, nature and subject of an assignment, and work history. Sub-systems include case files that contain the correspondence, internal memoranda, and related material. They also include digests of issues involved in proposed revenue rulings. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26 U.S.C. 7801, 7802, and 7805. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103 and 26 U.S.C. 6104 where applicable. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, microfiche and magnetic media. RETRIEVABILITY: Indexed by name. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Control Schedule 104 for Employee Plans/Exempt Organizations--National Office, IRM 1(15)59.14. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioner (Employee Plans/Exempt Organizations), 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Assistant Commissioner (Employee Plans/Exempt Organizations), 1111 Constitution Avenue, NW., Washington, DC 20224. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Individuals requesting rulings or information and field offices requesting technical advice or assistance. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 50.003 SYSTEM NAME: Employee Plans/Exempt Organizations, Report of Significant Matters in Technical (M-5945)--Treasury/IRS. SYSTEM LOCATION: National Office, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individual subjects of letter ruling requests, technical advice requests etc., where a ``Report of Significant Matter in Technical,'' has been prepared because of the presence of a matter significant to tax administration. CATEGORIES OF RECORDS IN THE SYSTEM: Copies of ``Reports of Significant Matter in Technical.'' AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26 U.S.C. 7801, 7802, and 7805. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103 and 26 U.S.C. 6104 where applicable. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records. RETRIEVABILITY: Indexed by name. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Retention and disposal: Records are maintained in accordance with Records Control Schedule 104 for Employee Plans/Exempt Organizations--National Office, IRM 1(15)59.14. SYSTEM MANAGER(S) AND ADDRESS: Assistant Commissioner, (Employee Plans/Exempt Organizations), 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Assistant Commissioner, (Employee Plans/Exempt Organizations), Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Individual subjects of letter ruling requests, technical advice requests, etc., where a ``Report of Significant Matter in EP/EO'' has been prepared. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [[Page 69905]] TREASURY/IRS 60.001 SYSTEM NAME: Assault and Threat Investigation Files, Inspection--Treasury/IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office; Regional Inspectors' Offices; as well as offices of the District Directors. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals attempting to interfere with the administration of internal revenue laws through assaults, threats, or forcible interference of any officer or employee while discharging the official duties of his/her position, including individuals designated as potentially dangerous taxpayers (PDTs), based on verifiable evidence or information that fit any of the following five criteria: (1) Individuals who assault employees or members of their immediate families; (2) Individuals who attempt to intimidate or threaten employees or members of their immediate families through specific threats of bodily harm, a show of weapons, the use of animals, or through other specific threatening or intimidating behavior; (3) Individuals who are active members of groups that advocate violence against Internal Revenue Service employees specifically, or against Federal employees generally where advocating such violence could reasonably be understood to threaten the safety of Service employees and impede the performance of their official duties; (4) Individuals who have committed the acts set forth in any of the above criteria, but whose acts have been directed against employees of other governmental agencies at Federal, State, county, or local levels; and (5) Individuals who are not designated as potentially dangerous taxpayers through application of the above criteria, but who have demonstrated a clear propensity toward violence through act(s) of violent behavior within the five-year period immediately preceding the time of designation as potentially dangerous. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Document citing the complaint; (2) Documentary evidence (i.e., threatening letter); (3) Report of investigation, with possible statements, or affidavits as exhibits, and related tax information; (4) Report of legal action, if case is prosecuted; (5) Local police record of individual named in case; (6) FBI record of individual named in the case. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7608, 7801, and 7802. PURPOSE(S): This system of records documents the investigation into any attempt to obstruct or impede (or endeavor to obstruct or impede) Internal Revenue Service employees in the performance of their official duties. It includes records relevant to the use of force or threats of force against IRS employees or their immediate family (including any threatening letter or communication). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets, or on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties and/or by case number. SAFEGUARDS: Access controls will not be less than those provided by the Manager's Security Handbook, IRM 1(16)12. The records are accessible to Inspection personnel on a need-to-know basis, all of whom have been the subject of a background investigation. Disclosure of information through remote terminals is restricted through the use of passwords and sign-on protocols which are periodically changed; these terminals are accessible only to authorized persons. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for criminal law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 60.002 SYSTEM NAME: Bribery Investigation Files, Inspection--Treasury/IRS. [[Page 69906]] SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS Appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and/or former employees of the Treasury Department; taxpayers and non-IRS persons whose alleged criminal actions may affect the integrity of the Internal Revenue Service. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Report of investigation including exhibits, affidavits, transcripts, and documentation concerning requests and approval for consensual telephone and consensual non-telephone monitoring; (2) Report of legal action concerning the results of prosecution; (3) Prior criminal record of subject. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801, and 7802; Executive Order 11222. PURPOSE(S): This system of records contains information relevant to Internal Security's specific and exclusive jurisdiction within the Service to investigate violation of 18 U.S.C. 201, Bribery. This is described as an offer to give something of value with the intent that the recipients will do something improper or will fail to do something they should do within the authority of their position. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for enforcing or investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: STORAGE: Paper records, in folders, maintained in file cabinets, or on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, and/or by case number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection personnel on a need-to-know basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for criminal law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 60.003 SYSTEM NAME: Conduct Investigation Files, Inspection--Treasury/IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of Internal Revenue Service, and other Bureaus and Services within the Department of the Treasury. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Document citing complaint of alleged misconduct or violation of statute; (2) Report of investigation to resolve allegation of misconduct or violation of statute, with related exhibits of statements, affidavits or records obtained during investigation; (3) Report of action taken by management personnel adjudicating any misconduct substantiated by the investigation; (4) Report of legal action resulting from violations of statutes referred for prosecution. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801, and 7802; Executive Order 11222. PURPOSE(S): Records in this system include information gathered by Inspection in order to identify and report all pertinent facts to management relative to the investigation of complaints and allegations against employees of the Internal Revenue Service ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or [[Page 69907]] regulations; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (7) disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets, and on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, and/or by case number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection personnel on a need-to-know basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Department of Treasury personnel and records, taxpayers (complainants, witnesses, confidential informants), other Federal agencies, State and local agencies, tax returns and related documents, personal observations of the investigator and subjects of the investigation. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 60.004 SYSTEM NAME: Disclosure Investigation Files, Inspection--Treasury/IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS Appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Internal Revenue Service employees and/or Government contract employees at IRS Facilities, who have allegedly disclosed confidential tax information; (2) Federal, state and local Government employees who have allegedly disclosed confidential Federal tax information. (3) Tax return preparers who have allegedly disclosed confidential Federal tax information. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Document citing the complaint of the alleged criminal or administrative violation; (2) Investigative report, including statements, affidavits and any other pertinent documents supporting the investigative report, which will be attached as an exhibit; (3) Report of legal action if case is accepted by U.S. Attorney for prosecution; (4) Report of action by management personnel if case is referred for administrative adjudication. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801, and 7802; Executive Order 11222. PURPOSE(S): This system of records documents investigations into allegations of unauthorized disclosures of Internal Revenue Service Records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets, or on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, and/or by case number. [[Page 69908]] SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection personnel on a need-to-know basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: This system of records contains investigatory material compiled for criminal law enforcement purposes whose sources need not be reported. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 60.005 SYSTEM NAME: Enrollee Applicant Investigation Files, Inspection--Treasury/IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS Appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Former employees and non-IRS persons who apply for enrollment to practice before IRS under the provisions of Circular 230. CATEGORIES OF RECORDS IN THE SYSTEM: Investigative reports on non-IRS employees covering derogatory results of checks of: FBI files; Inspection files; local police; Examination, Criminal Investigation and Collection Division files; and verification of Federal tax filing status. Also, appropriate documents attached as exhibits showing results of above file checks. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26 U.S.C. 7801 and 7802. PURPOSE(S): This system of records documents investigations of enrollee applicants conducted at the request of the Director of Practice, to determine their eligibility to practice before the Service. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for or investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets and on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, and/or by case number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection personnel on a need-to-know basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: The Internal Revenue Service, the Federal Bureau of Investigation, and local police departments. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 60.006 SYSTEM NAME: Enrollee Charge Investigation Files, Inspection--Treasury/IRS. [[Page 69909]] SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS Appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: IRS employees or former employees, tax practitioners, attorneys, certified public accountants or enrolled persons. CATEGORIES OF RECORDS IN THE SYSTEM: A documented complaint or request for investigation alleging criminal or administrative misconduct affecting IRS integrity. A report of investigation, including exhibits such as affidavits, statements or documents which have been reviewed. A report of legal action resulting from violations of statutes referred for prosecution. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26 U.S.C. 7608, 7801, and 7802. PURPOSE(S): This system documents investigations of complaints of unethical practices by unenrolled tax practitioners and persons enrolled to practice before the Internal Revenue Service. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets or on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, and/or by case number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection personnel on a need-to-know basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20024. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Department of Treasury, personnel and records, other Federal agencies, taxpayers/complainants, state and local agencies, tax returns, newspapers, person acquainted with the individual under investigation, subjects of the investigation, and personal observations of the investigator. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 60.007 SYSTEM NAME: Miscellaneous Information File, Inspection--Treasury/IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of the Internal Revenue Service; Tax Practitioners (Attorneys, Certified Public Accountants, Enrolled Persons, Return Preparers); alleged tax violators; persons whose actions or alleged actions indicated a threat to IRS employees, facilities, or the integrity of the tax system; confidential informants; and reputed members of the organized criminal element. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Complaint type information regarding IRS employees which is not, in itself, specific or significant enough to initiate an investigation when received. (2) Allegations of bribery and gratuities by taxpayers and/or their representatives which are not by themselves specific or significant enough to initiate an investigation when received. (3) Allegations of misconduct by tax practitioners, enrolled persons, or tax preparers which are not by themselves specific or significant enough to initiate an investigation when received. (4) Any information received or developed by Inspection that has a bearing on IRS, but is not of itself specific or significant enough to initiate an investigation when received. (5) Information received by Inspection pertaining to alleged violations enforced by other agencies or divisions of IRS, copies of which are referred to those respective agencies or divisions. (6) Photographs and descriptive data of some IRS employees and of persons arrested by Inspection. (7) Information concerning lost or stolen Government documents, property, credentials, or IRS employee personal property lost or stolen on Government premises. (8) List of persons in state or local government agencies working under state agreements and having access to federal tax information. (9) Newspaper or periodical items about IRS. (10) Newspaper items regarding attorneys, CPA's, Tax Practitioners, or Return Preparers arrested, indicted, convicted [[Page 69910]] or under investigation by other agencies. (11) Allegations of threats, assaults, forcible interference, or other violence type activity aimed at employees or facilities of IRS which are not by themselves specific or significant enough to initiate an investigation when received. Information regarding Inspection's mission which does not fall into any of the above categories. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 11222. PURPOSE(S): The purpose of this system of records is to document information related to Inspection's mission and/or allegations which are not specific or significant enough to warrant initiation of an investigation. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records and other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets, or on magnetic media. RETRIEVABILITY: By name of individual, subject, or incident involved, by name of cross-referenced third parties, and/or information item number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection personnel on a need-to-know basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Department of Treasury personnel and records, newspapers and periodicals, taxpayers (complainants, witnesses, and informants), state and local government agency personnel and records, and anonymous complainants. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 60.008 SYSTEM NAME: Security, Background and Character Investigations Files, Inspection--Treasury/IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current, former and prospective employees of: Internal Revenue Service, Office of the Secretary of the Treasury, Office of the General Counsel, Office of the Treasurer of the United States, Office of the Comptroller of the Currency, Office of International Finance, Financial Management Service, Bureau of Engraving and Printing, Bureau of the Mint, Bureau of the Public Debt, Federal Law Enforcement Training Center, and Private Contractors at IRS Facilities. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Federal Employment Application Forms; (2) Results of National Agency Checks (prior reports and records from FBI Investigative Files, Fingerprint Files, Office of Personnel Management, Defense Central Index of Investigations, House Committee on Internal Security, and Coast Guard Intelligence); (3) Employees' Tax Account Histories; (4) Results of Employees' Tax Examinations; (5) Employees' Financial Statements; (6) A summary report, a narrative report, notes and/or written replies resulting from the investigator's inquiries into the subject's scholastic record, prior employment, military service, references, neighbors, acquaintances or other knowledgeable sources, police records and past credit record; (7) Report of action taken by management personnel adjudicating any derogatory information developed by the investigation; (8) Report of legal action resulting from violations of statutes referred for prosecution. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 10450; Executive Order 11222. PURPOSE(S): This system documents personnel security investigations conducted for the purpose of furnishing to proper authorities sufficient information concerning a person's character, reputation and loyalty to the United States. They also serve as a basis for determining a person's suitability for employment or retention in employment and the issuance of security clearances. [[Page 69911]] ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets, or on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, and/or by case number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection Personnel on a need-to-know basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Employment Application Forms submitted by subjects of investigation. Financial information from subjects. Federal, State and Local Government Agencies (Police, Court and Vital Statistics records). Credit Reporting Agencies. Neighbors (former and present). References. Former and present employers and co-workers. Other third party sources. Schools. Tax Returns and Examination Results. Information provided by the individual under investigation. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 60.009 SYSTEM NAME: Special Inquiry Investigation Files, Inspection--Treasury/IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees or former employees of the Treasury Department and the Internal Revenue Service. Non-employees whose alleged criminal actions may affect the integrity of the Internal Revenue Service. CATEGORIES OF RECORDS IN THE SYSTEM: A documented complaint from some source alleging criminal or administrative misconduct affecting Internal Revenue Service integrity. Reports of integrity reviews and tests for deterrence and detection of fraud or corrupt practices and serious control weaknesses. A report of investigation to resolve the complaint, or the suspected problem detected by integrity reviews and tests including exhibits of IRS or public documents reviewed during the investigation. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 11222. PURPOSE(S): This system documents the preliminary investigations of complaints conducted by Inspection involving allegations against Internal Revenue Service employees, and in certain instances, non-Service employees when their actions may affect the integrity of the Service. Primarily, this type of investigation is conducted to ascertain whether a Conduct case is warranted or when a more specific case category is not applicable. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or [[Page 69912]] witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets, and on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, subject, or other identifier and/or by case number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection personnel on a need-to-know basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system is exempt and may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Taxpayers (complainants, witnesses, confidential informants), Federal, State and local government agencies' personnel and records (police, court, property, etc.), newspapers or periodicals, Department of the Treasury personnel and records, financial institutions and other private business records. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 60.010 SYSTEM NAME: Tort Investigation Files, Inspection--Treasury/IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office and Regional Inspectors' Offices. (See IRS appendix A for addresses.) Categories of individuals covered by the system: Employees of the Department of the Treasury and non-Federal persons involved in accidents on property under Department of the Treasury jurisdiction or with Department of the Treasury employees. CATEGORIES OF RECORDS IN THE SYSTEM: Report of investigation including exhibits such as SF-91, Operator's Report of Motor Vehicle Accident; SF-91A, Investigation Report of Motor Vehicle Accident; SF-92A, Report of Accident Other Than Motor Vehicle; SF-94, Statement of Witness; Optional Form 26, Data Bearing Upon Scope of Employment of Motor Vehicle Operator. In addition, attached as exhibits might be a Police Report of the accident; copies of insurance policies of the involved drivers; photographs of the scene or vehicles after the accident; Treasury Department vehicle maintenance record, medical records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 11222. PURPOSE(S): This system of records documents formal Federal Tort Claims investigations conducted to obtain factual data required to defend the Government against claims for property loss or damages, personal injury or death caused by the negligence of wrongful act or omission of a government employee acting within the scope of his/her employment, or aid in the prosecution of Government claims arising from accidents involving Service employees or activities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used: (1) Disclose pertinent information to appropriate Federal, State, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, in folders, maintained in file cabinets, or on magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, and/or by case number. SAFEGUARDS: Access controls will not be less than those provided for by Managers Security Handbook, IRM 1(16)12 and the Automated Information System Security Handbook, IRM 2(10)00. Accessible to Inspection personnel on a need-to-know [[Page 69913]] basis, all of whom have been the subject of background investigations. RETENTION AND DISPOSAL: Records are maintained in accordance with IRM Part X, Inspection, Exhibit (10)100-2. SYSTEM MANAGER(S) AND ADDRESS: Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Chief Inspector, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Department of Treasury personnel and records, Federal, State and local police agencies, witnesses, subjects involved in the investigation, hospitals (medical records), doctors (medical records and personal observations), personal observations of the investigator, automobile repair facilities, insurance companies, attorneys, Federal, State and local driver license records, and Federal and State vehicle registration records. Exemptions claimed for the system: None. TREASURY/IRS 60.011 SYSTEM NAME: Internal Security Management Information System (ISMIS)--Treasury/ IRS. SYSTEM LOCATION: Office of the Chief Inspector, National Office, and Regional Inspection Offices. (See IRS appendix A for addresses.) Categories of individuals covered by the system: (1) Current and former employees of the Internal Revenue Service, other Bureaus and Services within the Department of the Treasury, and private contractors at IRS Facilities; (2) taxpayers and non-IRS persons whose alleged criminal actions may affect the integrity of the Internal Revenue Service; (3) former employees and non-IRS persons who apply for enrollment to practice before the IRS under the provisions of Circular 230; (4) tax practitioners, attorneys, certified public accountants or enrolled persons. CATEGORIES OF RECORDS IN THE SYSTEM: (1) ISMIS personnel system records contain Internal Security employee name, office, start of employment, series/grade, title, separation date; (2) ISMIS tracking records contain status information on investigations from point of initiation through conclusion; (3) ISMIS timekeeping records contain assigned cases and distribution of time; (4) ISMIS case tracking records contain background investigations and criminal/administrative cases. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7608, 7801 and 7802; Executive Order 11222. Purpose(s): This system includes records necessary to: (1) Effectively manage Internal Security resources and assess the effectiveness of current Internal Security programs and to assist in determining budget and staff requirements; (2) Provide the technical ability for other components of the Service to analyze trends in integrity matters on an organizational, geographic and violation basis. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies, or other public authority, responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice. Disclosure may be made during judicial processes; (3) Disclose information to a Federal, State, or local, or other public authority, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's, bureau's, or authority's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) Disclose information in a proceeding before a court, adjudicative body, or other administrative body before which the agency is authorized to appear when: (a) The Agency, or (b) any employee of the agency in his or her official capacity, or (c) any employee of the agency in his or her individual capacity where the Department of Justice or the agency has agreed to represent the employee; or (d) the United States, when the agency determines that litigation is likely to affect the agency, is a party to litigation or has an interest in such litigation, and the use of such records by the agency is deemed to be relevant and necessary to the litigation or administrative proceeding and not otherwise privileged; (5) Provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (8) Disclose information to a public or professional licensing organization when such information indicates, either by itself or in combination with other information, a violation or potential violation of professional standards, or reflects on the moral, educational, or professional qualifications of an individual who is licensed or who is seeking to become licensed. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: By name of individual to whom it applies, cross-referenced third parties, social security numbers, or case number or employee pseudonym. SAFEGUARDS: Access is limited to authorized Inspection personnel who have a direct need to know. Hard copy of data is stored in rooms of limited accessibility except to employees. These rooms are locked after business hours. Access to magnetic media is controlled by [[Page 69914]] computer passwords. Access to specific ISMIS records is further limited by computer security programs limiting access to select personnel. RETENTION AND DISPOSAL: Records are periodically updated to reflect changes and are retained and archived as long as deemed necessary. SYSTEM MANAGER(S) AND ADDRESS: Assistant Chief Inspector (Internal Security), Internal Revenue Service, 1111 Constitution Avenue, NW, Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to them may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Disclosure Officer, Officer of the Chief Inspector, Internal Revenue Service, Room 6116, I:IS:I, 1111 Constitution Avenue, NW, Washington, DC 20224. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Department of the Treasury personnel and records, other Federal agencies, current and former employees of the Internal Revenue Service, taxpayers and non-IRS persons who alleged criminal actions may effect the integrity of the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H) and (I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). TREASURY/IRS 70.001 SYSTEM NAME: Individual Income Tax Returns, Statistics of Income--Treasury/IRS. SYSTEM LOCATION: Primary--Detroit Computing Center; Secondary--(a) Internal Revenue Service, Statistics of Income Branch, National Office; (b) Treasury Department, Office of Tax Analysis; (c) Treasury Department, Office of Economic Modeling and Computer Applications; (d) Federal Records Centers; (e) Congress of the United States, Joint Committee on Taxation. (See IRS appendix A for addresses.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers selected for an annual statistical sample. CATEGORIES OF RECORDS IN THE SYSTEM: Sources of income, exemptions, deductions, income tax, and tax credits, as reported on Forms 1040, 1040A and 1040EZ U.S. Individual income tax return. The records are used to prepare and publish annual statistics, with respect to the operations of the tax laws and for special statistical studies and compilations. The statistics, studies, and compilations are designed so as to prevent disclosure of any particular taxpayer's identity. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 26 U.S.C. 6108. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Each magnetic tape record is identified by social security number and a unique document locator number assigned by the Internal Revenue Service. Those with sole proprietorship income, in addition, contain employer identification number, if reported by the taxpayer. SAFEGUARDS: Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbook, IRM 1(15)59.1 through IRM 1(15)59.32. Input records are disposed of after publication of the statistics, except for input records for high income taxpayers for tax years prior to 1967 which are disposed of after 40 years. Output records are retained as long as they are needed. SYSTEM MANAGER(S) AND ADDRESS: Director, Statistics of Income, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual. RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records. CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Primary: Forms 1040, 1040A, and 1040EZ, U.S. Individual Income Tax Returns. Secondary: Form SS-5, Application for a social security number. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.001 SYSTEM NAME: Chief Counsel Criminal Tax Case Files. Each Regional Counsel Office and District Counsel Office maintains one of these systems. The Office of the Assistant Chief Counsel (Criminal Tax) maintains one of these systems. The information in this notice applies to all 62 offices-- Treasury/IRS. SYSTEM LOCATION: The addresses of the National Office, each Regional Counsel Office and each District Counsel Office are listed in the appendix. (See IRS appendix A.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Taxpayers and related parties against whom tax-related criminal recommendations have been made. (2) Taxpayers and related parties on whom advice has been requested concerning investigation for tax-related offenses. (3) Persons who have filed petitions for the remission or mitigation of forfeitures or who are otherwise directly involved as parties in forfeiture matters, judicial or administrative. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Internal Control Records. (2) Legal and administrative files including investigative reports. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. [[Page 69915]] ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than return and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Records are retrievable by the name of the person to whom they apply. SAFEGUARDS: Records are locked up during nonworking hours and during periods when the work area is vacant. Access is strictly controlled and limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Legal files are generally retired to the Federal Records Center (FRC) one year after they are closed. The FRC will retain ``significant case'' files an additional 19 years and dispose of them 20 years after they are closed. Other legal files are retained in the FRC 4 years after they are transferred to the FRC and disposed of 5 years after they are closed. Duplicate National Office monitoring files are destroyed immediately upon notification that the field has closed its file. National Office unjacketed case files (e.g., appeals for which no monitoring files exist: FOIA requests, search warrants, formal technical advice and miscellaneous legal opinions) are retained for ten years after closing. National Office original centralized grand jury files and administrative case files are maintained indefinitely. Files transferred from other functions are returned to the source when no longer needed. SYSTEM MANAGER(S) AND ADDRESS: Each Regional Counsel is the system manager of the systems in his or her Region. The Assistant Chief Counsel (Criminal Tax) is the system manager of the National Office system. The addresses are in the appendix. (See IRS appendix A.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the records pertain to a particular individual as the records are exempt under 5 U.S.C. 552a(d)(5) and/or 552a(j)(2). RECORD ACCESS PROCEDURES: This system of records may not be accessed for the purposes of inspection or for contest of content of records as the records are exempt under 5 U.S.C. 552a(d)(5) and/or 552a(j)(2). CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Taxpayers and their representatives; Department of Treasury personnel; other Federal agencies; State, local, and foreign governments; witnesses; informants; parties to disputed matters of fact or law; other persons who communicate with the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.002 SYSTEM NAME: Chief Counsel Disclosure Litigation Case Files--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Chief Counsel (Disclosure Litigation), Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons who communicate with the Service regarding disclosure matters or who are involved with a disclosure issue involving the Service, or who are the subjects of investigations made by the Internal Security Division if their cases are referred to Disclosure Litigation for criminal violations of disclosure laws. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Legal Case and Administrative Case Files; (2) Internal Control Records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or [[Page 69916]] regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Legal case and administrative case files: Paper records. Internal control records: Paper records and magnetic media. RETRIEVABILITY: Records are retrievable by the name of the person to whom they apply, cross-referenced third parties, issues, attorneys assigned, and by case number. SAFEGUARDS: A background investigation is made on personnel. Offices are located in a security area. Access to keys to these offices is restricted. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Legal files are generally retired to the Federal Records Center (FRC) 1 year after they are closed. ``Significant case'' files are retained an additional 29 years and disposed of 30 years after they are closed. Other legal files are retained in the FRC 5 years after they are transferred to the FRC and disposed of 6 years after they are closed. Other records are retained in the Division for the same time periods as described above. SYSTEM MANAGER(S) AND ADDRESS: Assistant Chief Counsel (Disclosure Litigation), Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system may not be accessed for purposes of determining if the records pertain to a particular individual as the records are exempt under 5 U.S.C. 552a (d)(5) and/or (k)(2). RECORD ACCESS PROCEDURES: This system may not be accessed for purpose of inspection or for contest of content of records as the records are exempt under 5 U.S.C. 552a (d)(5) and/or (k)(2). CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Persons who communicate with the agency regarding disclosure matters; Department of Treasury employees; State, local, and foreign governments; other Federal agencies; witnesses; informants; parties to disputed matters of fact or law. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.003 SYSTEM NAME: Chief Counsel General Administrative Systems. Each of the 7 Regional Counsel Offices and 54 District Counsel Offices, each of the 10 functions in the National Office, the Office of the Chief Counsel, and the Office of the Deputy Chief Counsel, the Offices of the Associate Chief Counsels (Enforcement Litigation), (International), (Domestic), (Finance and Management), and (Employee Benefits and Exempt Organizations) maintain a General Administrative System. This notice applies to all 78 of these offices.--Treasury/IRS. SYSTEM LOCATION: The location of these systems are listed in the appendix. (See IRS appendix A.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Past, present and prospective employees of the Office of Chief Counsel. (2) Tax Court Witnesses. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Employee Performance Folders and employee records other than Official Personnel Files of the Office of Personnel Management and the Merit Systems Protection Board. (2) Time cards and attendance rosters. (3) Financial records such as travel expenses, Notary Public expenses, moving expenses, expenses of Tax Court witnesses and miscellaneous expenses. (4) Employee recruiting records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose information to the Office of Personnel Management and the Merit Systems Protection Board for appropriate Personnel actions; (3) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (4) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (5) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law [[Page 69917]] proceedings; (6) disclose information to foreign governments in accordance with formal or informal international agreements; (7) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (8) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (9) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (10) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Records are generally retrievable by the name of the person to whom they apply. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Records are updated periodically to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Each Regional Counsel is the system manager of the systems in his or her Region. Each Assistant Chief Counsel is the system manager of the system in his or her function. The Chief Counsel, the Deputy Chief Counsel and the Associate Chief Counsels (Enforcement Litigation), (Domestic), (International), (Finance and Management), and (Employee Benefits and Exempt Organizations) are the system managers of the system in each of their Offices. (See IRS appendix A for addresses.) NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Regional Counsel of the Region in which the records are located or the Assistant Chief Counsel (Disclosure Litigation) in the case of records in the National Office. The addresses are listed in the appendix. Information leading to the identity of a confidential source is exempt pursuant to 5 U.S.C. 552a(k)(5). CONTESTING RECORD PROCEDURES: See ``RECORD ACCESS PROCEDURES'' above. RECORD SOURCE CATEGORIES: Employees, Department of Treasury personnel; Tax Court witnesses; Office of Personnel Management and Merit Systems Protection Board; other Federal agencies; State, local, and foreign governments; references; former employers. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.004 SYSTEM NAME: Chief Counsel General Legal Services Case Files. Each of the seven Regional Counsel Offices and the National Office maintain a General Legal Services Case File System. The information in this notice applies to all eight of the offices--Treasury/IRS. SYSTEM LOCATION: The addresses of the National Office and each Regional Counsel Office are listed in the appendix. (See IRS appendix A.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons involved in litigation, actions, investigations or cases falling within the jurisdiction of the General Legal Services function including persons (1) who are parties in personnel matters, as well as discrimination and labor management relations matters, of the Internal Revenue Service, Chief Counsel's Office or, in some instances, other agencies in the Treasury Department; (2) who are parties in practitioner actions under the jurisdiction of the Director of Practice or the Joint Board of Actuaries; (3) who are parties in procurement matters and under the Federal Claims Collection Act (as amended by the Debt Collection Act); (4) who are parties in litigation or administrative claims involving alleged violations of the United States Constitution, the Federal Tort Claims Act, the Military Personnel and Civilian Employee Compensation Act, relief of accountable officers for loss of Government funds, claims or suits for rewards, acts of officers or employees acting within the scope of their employment, or official acts of officers or employees not directly relating to Federal tax issues but relating to the Internal Revenue Service; (5) who are parties in miscellaneous matters referred to the General Legal Service; (6) who are the subjects of investigations made by the Internal Security Division if the case is referred to General Legal Services (7) who are officials of the Internal Revenue Service and Chief Counsel's Office required to file a Financial Disclosure Statement under the Ethics in Government Act of 1978; (8) who have corresponded regarding a matter under consideration within General Legal Services. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Legal case and administrative case files. (2) Internal control cards. (3) Correspondence files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purposes of litigating an action or seeking legal advice; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing, or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other [[Page 69918]] relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) provide information to the Director of Practice and Joint Board of Actuaries in practitioner disciplinary matters; (11) provide information to the Office of Personnel Management in personnel, discrimination and labor management matters; (12) provide information to arbitrators, the Federal Labor Relations Authority, including the Office of the General Counsel of that authority, the Federal Service Impasses Board and the Federal Mediation and Conciliation Service in labor management matters; (13) provide information to the Merit Systems Protection Board, including its Special Counsel, in Personnel, Discrimination, and Labor Management matters; (14) provide information to the Equal Employment Opportunity Commission in Personnel, Discrimination, and Labor Management matters; (15) provide information to the General Services Administration in property management matters; (16) provide information to the Administrative Assistant of the Executive Resources Board as to Financial Disclosure Statements, who makes the statements available to the public as required by law; (17) provide information to other federal agencies for the purpose of effectuating inter-agency salary offset or inter-agency administrative offset; (18) provide information to the Office of Government Ethics in conflict of interest, conduct, financial statement reporting, and other ethical matters. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt information concerning a claim against an individual may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C. 3701(a)(3). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Records are retrievable by the name of the person to whom they apply. If more than one person is involved in a given case then it is generally retrievable only by the first named person. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Legal files are generally retired to the Federal Records Center (FRC) 1 year after the cases are closed. The FRC will retain ``significant case'' files an additional 19 years and dispose of them 20 years after they are closed. Other legal files are retained in the FRC 4 years after they are transferred to the center and disposed of 5 years after they are closed. Other records are retained for the same time periods described above. SYSTEM MANAGER(S) AND ADDRESS: Each Regional Counsel is the system manager of the system in his or her Region. The Assistant Chief Counsel (General Legal Services) is the system manager of the National Office system. The addresses are in the appendix. (See IRS appendix A.) NOTIFICATION PROCEDURE: This system of records may not be accessed for purposes of determining if the system contains a record pertaining to a particular individual as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). RECORD ACCESS PROCEDURES: This system of records may not be accessed for purposes of inspection or for contest of content of records as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Taxpayers and their representatives; Department of Treasury personnel; other Federal agencies; State, local, and foreign governments; witnesses; informants; parties to disputed matters of fact or law; other persons who communicate with the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.005 SYSTEM NAME: Chief Counsel General Litigation Case Files. Each Regional Counsel Office and each District Counsel Office maintains one of these systems. The National Office maintains one of these systems. The information in this notice applies to all 62 offices--Treasury/IRS. SYSTEM LOCATION: The addresses of the National Office, each Regional Counsel Office and each District Counsel Office are listed in the appendix. (See IRS appendix A.) Categories of individuals covered by the system: (1) Taxpayers or other individuals involved in matters referred to the General Litigation function including: (a) Taxpayers with outstanding tax liabilities or with potential outstanding tax liabilities; (b) persons from whom information is being sought (summons); (c) persons requesting information (disclosure); (d) present or former Internal Revenue Service employees who are being or may be sued in connection with their duties or who have been called upon to testify in private litigation; (e) persons who are or may be liable to the United States on non-tax claims; (f) persons who have submitted offers in compromise of [[Page 69919]] federal taxes. (2) Persons who have corresponded regarding a matter under consideration within the General Litigation function. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Legal and Administrative Files. (2) Internal Control Records. (3) Offer in Compromise Files. (4) Correspondence Files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Provide information to other Federal agencies holding funds of taxpayer for the purpose of collecting a liability owed by the taxpayer; (2) disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (3) provide information to State and local taxing authorities for the purpose of enforcing Federal tax laws; (4) provide information to Federal, state and local regulatory authorities for purposes of collection of Federal taxes; (5) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing, or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (6) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (7) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (8) disclose information to foreign governments in accordance with formal or informal international agreements; (9) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (10) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (11) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (12) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: All records are retrievable by the name of the persons to whom they apply. Some internal control records are retrievable by names of taxpayers and related taxpayers, attorneys assigned, subject matter, and certain key administrative dates. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: National Office, Regional, and District counsel legal files are generally retired to the Federal Records Center (FRC) one year after they are closed. The FRC will retain ``significant case'' files an additional 24 years and dispose of them 25 years after the cases are closed. Other legal files are retained in the FRC 9 years after they are transferred to the Center and disposed of 10 years after they are closed. Other records are retained in the Division for the same time periods described above. Files transferred from other functions are returned to the source when no longer needed. SYSTEM MANAGER(S) AND ADDRESS: Each Regional Counsel is the system manager of the systems in his or her Region. The Assistant Chief Counsel (General Litigation) is the system manager of the National Office system. The addresses are in the appendix. (See IRS appendix A.) NOTIFICATION PROCEDURE: Most of the records in this system may not be accessed for purposes of determining if the records pertain to a particular individual as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). RECORD ACCESS PROCEDURES: This system may not be accessed for purposes of inspection or for contest of content of records as the records are exempt under 5 U.S.C. 552a (d)(5) and/or (k)(2). CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Taxpayers and their representatives; Department of Treasury personnel; other Federal agencies; State, local, and foreign governments; witnesses; informants; parties to disputed matters of fact or law; other persons who communicate with the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.007 SYSTEM NAME: Chief Counsel Legislation and Regulations Division, Employee Plans and Exempt Organizations Division, and Associate Chief Counsel (Technical and International) Correspondence and Private Bill Files-- Treasury/IRS. SYSTEM LOCATION: Legislation and Regulations Division, Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, Washington, DC 20224; Employee Plans and Exempt Organizations Division and Associate Chief Counsel (Technical and International), same address. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Persons who have corresponded to the Service, the Department of the Treasury, the White House or Members of Congress regarding a matter in which the Legislation and Regulations Division or the Employee Plans and Exempt Organizations Division was asked to draft a reply; (2) Persons on whose behalf private relief bills were introduced in Congress involving tax related matters. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Correspondence Files; (2) Private Relief Bill Legal Files; (3) Internal Control Records. [[Page 69920]] AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301 and 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. These records and information in these records may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing, or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) provide information to the agency or individual who directed correspondence to the Legislation and Regulations Division for the Division to draft a response. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Correspondence files are retrievable by the name of the individual who initiated the correspondence. Private Relief Bill files are retrievable by the H.R. or S. number for each Congress. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Correspondence files are generally disposed of after 3 years. Private Relief Bill files are periodically updated to reflect changes and are maintained as long as needed. Internal control records are generally disposed of after 2 years or when no longer useful. Auth: IRM 1(15)59. SYSTEM MANAGER(S) AND ADDRESS: Director, Legislation and Regulations Division, Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, Washington, DC 20224; Director, Employee Plans and Exempt Organization Division, same address. With respect to international issues, the Associate Chief Counsel (Technical and International) is the system manager. NOTIFICATION PROCEDURE: Individuals seeking to determine if the system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Disclosure Litigation Division. The address is listed in the appendix. (See IRS appendix A.) RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in the system of records or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Director of the Disclosure Litigation Division. The address is listed in the appendix. (See IRS appendix A.) CONTESTING RECORD PROCEDURES: See Access above. RECORD SOURCE CATEGORIES: Persons who initiate correspondence referred to the Legislation and Regulations Division; Congressional documents; taxpayers and their representatives; Department of Treasury personnel; other Federal agencies; state, local, and foreign governments; witnesses; informants. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY IRS 90.009 SYSTEM NAME: Chief Counsel Field Services Case Files. Each Regional Counsel Office and each District Counsel Office maintains one of these systems. The National Office maintains one of these systems. The information in this notice applies to all 62 offices--Treasury/IRS. SYSTEM LOCATION: The addresses of the National Office, each Regional Counsel Office, and each District Counsel Office is listed in the appendix. (See IRS appendix A.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Taxpayers who have filed petitions with the Tax Court or suits for refunds of Federal taxes. (2) Taxpayers upon whom the issuance of a statutory notice is or was contemplated whose case has been referred to the Tax Litigation function. (3) Taxpayers who are the subject of formal or informal advisory opinions during the investigative stage of the case or while under administrative processing. (4) Persons who have corresponded regarding a matter under consideration within the Tax Litigation function. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Legal Case and Administrative Case Files. (2) Internal Control Records. (3) Correspondence Files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies [[Page 69921]] responsible for investigating or prosecuting the violations of, or for enforcing, or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2, which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Records are retrievable by the name of the person to whom they apply. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Legal files are generally retired to the Federal Records Center (FRC) one year after they are closed. The FRC will retain ``significant case'' files an additional 29 years and dispose of them 30 years after they are closed. Other legal files are retained in the FRC 9 years after they are transferred to the Center and disposed of 10 years after they are closed. Other records are periodically updated to reflect changes and maintained as long as needed. Files transferred from other functions are returned to the source when no longer needed. SYSTEM MANAGER(S) AND ADDRESS: Each Regional Counsel is the system manager of the systems in his or her Region. The Assistant Chief Counsel (Field Services) is the system manager of the National Office system. The addresses are in the appendix. (See IRS appendix A.) NOTIFICATION PROCEDURE: This system may not be accessed for purposes of determining if the records pertain to a particular individual as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). RECORD ACCESS PROCEDURES: This system may not be accessed for purposes of inspection or for contest of content of records as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Taxpayers and their representatives; Department of Treasury personnel; other Federal agencies; State, local, and foreign governments; witnesses; informants; parties to disputed matters of fact or law; other persons who communicate with the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.010 SYSTEM NAME: Digest Room Files Containing Briefs, Legal Opinions, and Digests of Documents Generated Internally or by the Department of Justice Relating to the Administration of the Revenue Laws--Treasury/IRS. SYSTEM LOCATION: Office of the Associate Chief Counsel (Finance and Management), Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Taxpayers who have sought Internal Revenue Service rulings and/or legal opinions on tax problems and those whose cases are being or have been adjudicated. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Internal Control Records; (2) Briefs; (3) Legal Opinions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to Justice Department personnel for research purposes; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing, or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines [[Page 69922]] contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Records are retrievable by the name of the person to whom they apply. SAFEGUARDS: Records are kept in a secured area. Access is limited to authorized personnel. Users of the system must show IRS identification and sign a register each time the room is used. Background checks are made on employees. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Briefs, legal opinions, and digests are retained indefinitely. SYSTEM MANAGER(S) AND ADDRESS: Associate Chief Counsel, (Finance and Management), Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system may not be accessed for purposes of determining if the records pertain to a particular individual as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). RECORD ACCESS PROCEDURES: This system may not be accessed for purposes of inspection or for contest of content of records as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Department of Treasury personnel; Department of Justice personnel; taxpayers and their representatives; other Federal agencies; witnesses; informants; State, local, and foreign governments; parties to disputed matters of fact and law; other persons who communicate with the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.011 SYSTEM NAME: Attorney Recruiting Files--Treasury/IRS. SYSTEM LOCATION: Office of the Associate Chief Counsel (Finance and Management), Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons who have applied for attorney positions with the Office of Chief Counsel, both National Office and field. CATEGORIES OF RECORDS IN THE SYSTEM: Attorney Files and lists of eligible applicants; Internal Control Records. Authority for maintenance of the system: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) provide information to the Office of Personnel Management and Merit System Protection Board for appropriate personnel actions. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Applicant files and internal control records: paper records and magnetic media. RETRIEVABILITY: Records are retrievable by the name of the person to whom they apply. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: The attorney applicant files and other records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Associate Chief Counsel (Finance and Management), Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record [[Page 69923]] pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Assistant Chief Counsel (Disclosure Litigation), Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. Information leading to the identity of a confidential source is exempt pursuant to 5 U.S.C. 552a(k)(5). CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Applicants, Department of Treasury Personnel; Office of Personnel Management; other Federal agencies; State, local, and foreign governments; references, former employers. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.013 SYSTEM NAME: Legal Case Files of the Chief Counsel, Deputy Chief Counsel and Associate Chief Counsels (Litigation), (Domestic), (International), and (Employee Benefits and Exempt Organizations)--Treasury/IRS. SYSTEM LOCATION: Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Persons whose cases at one time involved important issues or unusual circumstances which were brought to the attention of the above persons (or their predecessors). CATEGORIES OF RECORDS IN THE SYSTEM: Legal case files which include internal control records of such case files of both the persons currently holding the above positions and those who previously held such positions. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice for the purpose of litigating an action or seeking legal advice; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing, or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulations; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Records pertaining to individuals are retrievable by the name of the person to whom they apply. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Chief Counsel, Deputy Chief Counsel, or the Associate Chief Counsels, respectively, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: This system may not be accessed for purposes of determining if the records pertain to a particular individual as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). RECORD ACCESS PROCEDURES: This system may not be accessed for purposes of inspection or for contest of content of records as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Taxpayers and their representatives; Department of Treasury personnel; other Federal agencies; State, local, and foreign governments; other persons who communicate with the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.015 SYSTEM NAME: Reference Records of the Library in the Office of Chief Counsel-- Treasury/IRS. SYSTEM LOCATION: Office of the Associate Chief Counsel (Finance and Management), Internal [[Page 69924]] Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Taxpayers who have sought Congressional tax relief by means of a Private Bill. (2) IRS employees who charge out books. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Numerical and alphabetical listing of Private Relief Bill and files related to the Bill. (2) Charge cards and inter-library loan forms. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing, or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) disclose relevant, non-privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (3) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (5) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (6) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Records are retrievable by the name of the individual to whom they pertain and Private Bill material can also be retrieved by H.R. or S. number. SAFEGUARDS: Although access is limited to authorized individuals, this material would be available to any person through a Freedom of Information Act request. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Records are regularly updated. If the library materials to which the references pertain are no longer in the library collection, the reference cards are destroyed. SYSTEM MANAGER(S) AND ADDRESS: Associate Chief Counsel (Finance and Management), Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR Part 1, subpart C. appendix B. Inquiries should be addressed to Assistant Chief Counsel (Disclosure Litigation), Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Material to which reference information pertains. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 90.016 SYSTEM NAME: Counsel Automated Tracking System (CATS) Records--Treasury/IRS. SYSTEM LOCATION: Computer Records: Detroit Computing Center, 1300 John C. Lodge Drive, Detroit, Michigan 48226. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Taxpayers who initiated suits for refund in district courts or the Claims Court. (2) Taxpayers who have filed petitions with the United States Tax Court. (3) Taxpayers who have requested rulings from the Service in those cases in which the request has been referred to the Office of Chief Counsel for a legal opinion. (4) Taxpayers who have been involved in litigation concerning the collection of taxes. (5) Taxpayers whose cases were the subject of technical advice. CATEGORIES OF RECORDS IN THE SYSTEM: Skeletal legal files and Indexes (including taxpayer name; uniform issue list number; key dates; subject matter; name of attorney and office handling the case; and miscellaneous remarks.) AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7801. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Ddisclose information to the Department of Justice for the purpose of litigating an action, seeking legal advice, or for research purposes; (2) disclose pertinent information to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing, or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international [[Page 69925]] agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation; (9) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Skeletal legal files and indexes are stored on magnetic media. Input documents are on paper. The CATS system also allows access by interactive terminal. RETRIEVABILITY: Records are retrievable by legal jacket number, the name of the person to whom they apply, and by name of the attorney to whom the cases are assigned. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Background checks are made on employees. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Passwords are required in the Counsel Automated Tracking System to access system information. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Records are maintained in accordance with Records Disposition Handbooks, IRM 1(15)59.1 through IRM 1(15)59.32. Magnetic media will be periodically updated to reflect changes and maintained as long as needed. SYSTEM MANAGER(S) AND ADDRESS: Associate Chief Counsel (Finance and Management), Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. NOTIFICATION PROCEDURE: Most of the records in this system may not be accessed for purposes of determining if the records pertain to a particular individual as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). An individual who wishes to determine whether the system contains any records pertaining to himself which are not exempt may address inquiries to the Assistant Chief Counsel (Disclosure Litigation), 1111 Constitution Avenue, NW., Washington, DC 20224. RECORD ACCESS PROCEDURES: Most of the records in this system may not be accessed for purposes of inspection or for contest of content of records as the records are exempt under 5 U.S.C. 552a(d)(5) and/or (k)(2). Individuals seeking access to any record which is not exempt, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Assistant Chief Counsel (Disclosure Litigation) whose address is listed above. Taxpayers seeking to adjust records which affect the determination of a tax assessment or the balance due, should utilize existing procedures for doing so, as substantive tax matters are not subject to the amendment provisions of the Privacy Act. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: Taxpayers and their representatives; Department of Treasury personnel; other Federal agencies, State, local, and foreign governments; witnesses; informants; parties to disputed matters of fact or law; other persons who communicate with the Internal Revenue Service. EXEMPTIONS CLAIMED FOR THE SYSTEM: This system has been designated as exempt from certain provisions of the Privacy Act. TREASURY/IRS 90.017 SYSTEM NAME: Correspondence Control and Records, Associate Chief Counsel (Technical and International)--Treasury/IRS. SYSTEM LOCATION: National Office (See IRS appendix A.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individual subjects of letter rulings, technical advice, memorandum and other correspondence from the Office of the Associate Chief Counsel (Technical and International). CATEGORIES OF RECORDS IN THE SYSTEM: Cards, disks and tapes containing taxpayer names, date of correspondence, issue, and related information, including in some cases the conclusions reached, and related letter ruling, technical advice, memorandum and other correspondence files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 26 U.S.C. 7801, 7802, 7602, 7805(a). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. These records and information in these records may be used to: (1) Disclose information to the Department of Justice in connection with actual or potential criminal prosecution or civil litigation, and in connection with requests for legal advice; (2) disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) disclose information to a Federal, State, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosure to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) disclose information to foreign governments in accordance with formal or informal international agreements; (6) provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) provide information to third parties during the course of an investigation to the extent [[Page 69926]] necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records, magnetic media, and tapes. RETRIEVABILITY: Indexed by name and control number. SAFEGUARDS: Safeguards will not be less than those provided by the Physical and Document Security Handbook, IRM 1(16)41, and the Automated Information System Security Handbook, IRM 2(10)00. RETENTION AND DISPOSAL: Cards, disks and tapes are periodically updated and maintained as long as needed. Related files are destroyed or retired over varying numbers of years as specified in the Records Control Schedule, IRM 1(15)59.1(10). SYSTEM MANAGER(S) AND ADDRESS: Associate Chief Counsel (Technical and International), National Office. (See IRS appendix A.) NOTIFICATION PROCEDURE: Individuals seeking to determine if the system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Associate Chief Counsel (Technical and International), National Office. (See IRS appendix A.) RECORD ACCESS PROCEDURES: Individuals seeking access to any record contained in the system of records or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Associate Chief Counsel (Technical and International), National Office. (See IRS appendix A.) CONTESTING RECORD PROCEDURES: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. RECORD SOURCE CATEGORIES: Individual subjects of letter rulings, technical advice memorandums, and other correspondence, field office personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/IRS 90.018 SYSTEM NAME: Expert Witness Library--Treasury/IRS. SYSTEM LOCATION: Office of the Assistant Chief Counsel (Field Services), Office of the Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Potential expert witnesses for tax litigation in a variety of areas of expertise. CATEGORIES OF RECORDS IN THE SYSTEM: Names, addresses, and phone numbers of expert witnesses who have been used either by IRS or taxpayers in litigation. The library also contains evaluations of the performance of each expert, copies of transcripts where experts have testified and copies of the experts' reports. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 26 U.S.C. 7602, 7801, 7802, and 7805(a). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Disclosure of returns and return information may be made only as provided by 26 U.S.C. 6103. Records other than returns and return information may be used to: (1) Disclose information to the Department of Justice in connection with requests for legal advice; (2) disclose information to a Federal, state, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of or retention of a security clearance, license, contract, grant, or other benefit; (3) disclose relevant, non- privileged information to a court, magistrate, or administrative tribunal, including the presentation of evidence, disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena where relevant or potentially relevant to the proceeding; (4) provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and magnetic media. RETRIEVABILITY: Indexed by name and subject matter expertise. SAFEGUARDS: Access is limited to employees who have a need for such records in the course of their work. Furthermore, access to the paper files is controlled by a designated attorney in the Tax Shelter Branch. Access to the expert witness library indices on magnetic media are controlled by the Tax Shelter Branch. The Tax Shelter Branch is locked during nonworking hours. All facilities where records are stored have access limited to authorized personnel or individuals in the company of authorized personnel. Background checks are made on employees. Access controls will not be less than those provided by the Automated Information System Security Handbook, IRM 2(10)00. Retention and disposal: The records will be periodically updated to reflect changes and maintained as long as needed. System manager(s) and address: Assistant Chief Counsel (Field Services), Internal Revenue Service, Office of Chief Counsel, 1111 Constitution Avenue, NW, Washington, DC 20224. Notification procedure: Individuals seeking to determine if this system of records contains a record pertaining to themselves may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed as in ``Record access procedures'' below. Record access procedures: Individuals seeking access to any record contained in this system of records, or seeking to contest its content, may inquire in accordance with instructions appearing at 31 CFR part 1, subpart C, appendix B. Inquiries should be addressed to the Assistant Chief Counsel (Disclosure Litigation), Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224. Contesting record procedures: 26 U.S.C. 7852(e) prohibits Privacy Act amendment of tax records. Record source categories: Attorneys working for the IRS and expert witnesses themselves. [[Page 69927]] Exemptions claimed for the system: None. IRS APPENDIX A This appendix contains the addresses of Treasury/IRS system locations along with the title of the principal system manager(s) at each location. Other system managers at these locations are individually noted in the text of the system notices. Generally, inquiries under Treasury/IRS systems should be addressed to the office where the records in question are located. For Regional and District Office records, this would be the office with jurisdiction over the area where the individual resides. For Internal Revenue Service Center records, this would be the service center where the individual files Federal income tax returns. NATIONAL OFFICE INTERNAL REVENUE SERVICE National Director, Equal Employment Opportunity and Diversity National Director, Communications Assistant Commissioner (Collection) Chief Information Officer Assistant Commissioner (Employee Plans and Exempt Organizations) National Director, Strategic Planning and Research National Director, Compliance and Research Chief Financial Officer Chief, National Management and Administration Chief Taxpayer Service Assistant Commissioner (Criminal Investigation) Assistant Commissioner (Examination) Assistant Commissioner (International) Assistant Commissioner (Procurement) Chief Inspector Director, Office of Disclosure The address for all of the above systems managers with the exception of the Assistant Commissioner (International), noted below, is as follows: 1111 Constitution Avenue, NW., Washington, DC 20224 Assistant Commissioner (International), 950 L`Enfant Plaza, SW., Fourth Floor, Washington, DC 20024 ADDRESSES OF THE DETROIT COMPUTING CENTER, MARTINSBURG COMPUTING CENTER, AND THE AUSTIN SERVICE CENTER Director, Detroit Computing Center, 1300 John C. Lodge Drive, Detroit, Michigan 48226. Director, Martinsburg Computing Center, P.O. Box 1208, Martinsburg, West Virginia 25401. Director, Austin Service Center, Stop 7000 AUSC, 3651 Interregional Hwy 35, Austin, Texas 78741. ADDRESSES OF REGIONAL OFFICES, DISTRICT OFFICES, AND INTERNAL REVENUE SERVICE CENTERS Regional Offices Midstates Region (Dallas): Regional Commissioner, Internal Revenue Service 4050 Alpha Road, Dallas, Texas 75244-4203 Northeast Region (Manhattan): Regional Commissioner, Internal Revenue Service, 90 Church, Street, New York, New York, 10007 Southeast Region (Atlanta): Regional Commissioner, Internal Revenue Service, P.O. Box 926, Stop 100-R, Atlanta, Georgia 30370 Western Region (San Francisco); Regional Commissioner, Internal Revenue Service, Room 511, 1650 Mission Street, San Francisco, California 95113 District Director, Internal Revenue Service, P.O. Box 1818, Cincinnati, Ohio 45201 District Director, Internal Revenue Service, P.O. Box 99181, Cleveland, Ohio 44199 District Director, Internal Revenue Service, P.O. Box 330500, Stop #1, Detroit, Michigan 48232-6500 District Director, Internal Revenue Service, P.O. Box 44687, Stop 10, Indianapolis, Indiana 46244 District Director, Internal Revenue Service, P.O. Box 1735, Stop 100, Louisville, Kentucky 40201 District Director, Internal Revenue Service, 425 Juliana Street, Parkersburg, West Virginia 26101 Director, Internal Revenue Service Center, 201 W. Second Street., Covington, Kentucky 41019 District Director, Internal Revenue Service, George Fallon Building, 31 Hopkins Plaza, Baltimore, Maryland 21201 District Director, Internal Revenue Service, P.O. Box 939, Newark, New Jersey 07101 District Director, Internal Revenue Service, W.J. Green Federal Building, 600 Arch Street, Philadelphia, Pennsylvania 19106 District Director, Internal Revenue Service, 1000 Liberty Avenue, Room 1139, Pittsburgh, Pennsylvania 15222 District Director, Internal Revenue Service, 400 North Eighth Street, Richmond, Virginia 23240 District Director, Internal Revenue Service, 409 Silverside Road, Wilmington, Delaware 19809 Director, Internal Revenue Service Center, 11601 Roosevelt Boulevard, Philadelphia, Pennsylvania 19154 District Director, Internal Revenue Service, Federal Building, 115 Fourth Avenue, SE., Aberdeen, South Dakota 57401 District Director, Internal Revenue Service, 230 South Dearborn Street, Room 2890, Chicago, Illinois 60604 District Director, Internal Revenue Service, Federal Building, 210 Walnut Street, Des Moines, Iowa 50309 District Director, Internal Revenue Service, Federal Building and Post Office, 657 Second Avenue, North Fargo, North Dakota 58102 District Director, Internal Revenue Service, Federal Building, Second Floor, 301 South Park Avenue, Helena, Montana 59626-0016 District Director, Internal Revenue Service, Federal Building and Court House, 310 West Wisconsin Avenue, Milwaukee, Wisconsin 53203 District Director, Internal Revenue Service, Federal Office Building, 106 South Fifteenth Street, Omaha, Nebraska 68102 District Director, Internal Revenue Service, 1222 Spruce Street, St. Louis, Missouri 63101 District Director, Internal Revenue Service, Federal Building and Court House, 316 North Robert Street, St. Paul, Minnesota 55101 District Director, Internal Revenue Service, 320 West Washington Street, Springfield, Illinois 62701 Director, Internal Revenue Service Center, P.O. Box 24551, Kansas City, Missouri 64131 District Director, Internal Revenue Service, John F. Kennedy Federal Building, Government Center, Boston, Massachusetts 02203 District Director, Internal Revenue Service, 68 Sewall Street, Augusta, Maine 04330 District Director, Internal Revenue Service, Leo W. O'Brien Federal Building, Clinton Avenue and North Pearl Street, Albany, New York 12207 District Director, Internal Revenue Service, 120 Church Street, New York, New York 10007 District Director, Internal Revenue Service, 35 Tillary Street, Brooklyn, New York 11201 District Director, Internal Revenue Service, 111 West Huron Street, Buffalo, New York 14202 District Director, Internal Revenue Service, Courthouse Plaza, 119 Main Street, Burlington, Vermont 05401 District Director, Internal Revenue Service, William R. Cotter Federal Building, Stop 204, 135 High Street, Hartford, Connecticut 06103 District Director, Internal Revenue Service, Federal Building, 80 Daniel Street, Portsmouth, New Hampshire 03801 District Director, Internal Revenue Service, 380 Westminster Mall, Providence, Rhode Island 02903 Director, Internal Revenue Service, Stop 100, 310 Lowell Street, Andover, Massachusetts 05501 Director, Internal Revenue Service Center, Stop 100, 1040 Waverly Avenue, Holtsville, New York 11799 District Director, Internal Revenue Service, 401 West Peachtree Street, NW. Atlanta, Georgia 30365 District Director, Internal Revenue Service, 500 Twenty-second Street South, Birmingham, Alabama, 35233 District Director, Internal Revenue Service, 1835 Assembly Street, Columbia, South Carolina 29201 District Director, Internal Revenue Service, 320 Federal Place, Greensboro, North Carolina 27401 District Director, Internal Revenue Service, Suite 504, 100 W. Capitol Street, Suite 504, Jackson, Mississippi 39269 District Director, Internal Revenue Service, Federal Office Building, 400 West Bay Street, Jacksonville, Florida 32202 District Director, Internal Revenue Service, 801 Broadway, Nashville, Tennessee 37203 District Director, Internal Revenue Service, (Stop 6) 700 West Capitol, Little Rock, Arkansas 72201 District Director, Internal Revenue Service, (Stop 6) 501 Magazine Street, New Orleans, Louisiana 70130 [[Page 69928]] District Director, Internal Revenue Service, One University Drive, Building B, Ft. Lauderdale, Florida 33324 Director, Internal Revenue Service Center, 4800 Buford Highway, Chamblee, Georgia 30341 Director, Internal Revenue Service Center, P.O. Box 30309, Airport Mail Facility, Memphis, Tennessee 38130 District Director, Internal Revenue Service, 5338 Montgomery NE, 3rd Floor, Albuquerque, New Mexico 87109 District Director, Internal Revenue Service, Stop 100D AUS, 300 East Eighth Street, Austin, Texas 78701 District Director, Internal Revenue Service, 1919 Smith Street, Houston, Texas 77002 District Director, Internal Revenue Service, 308 West Twenty- first Street, Cheyenne, Wyoming 82001 District Director, Internal Revenue Service, Stop 1000 DAL, 1100 Commerce Street, Dallas, Texas 75242 District Director, Internal Revenue Service, 600 Seventeenth Street, Stop 1000 DEN, Denver, Colorado 80202-2490 District Director, Internal Revenue Service, 210 East Earll Drive, Sixth Floor, Room 600 Phoenix, Arizona 85012 District Director, Internal Revenue Service, 465 South 400 East, Salt Lake City, Utah 84111 District Director, Internal Revenue Service, 200 NW. Fourth Street, Oklahoma City, Oklahoma 73102 District Director, Internal Revenue Service, 412 South Main Street, Wichita, Kansas 76202 Director, Internal Revenue Service Center, 3651 South Interregional Highway, Austin, Texas 73301 Director, Internal Revenue Service Center, 1160 West 1200 South Street, Ogden, Utah 84201 District Director, Internal Revenue Service, 949 East Thirty- sixth Avenue, Anchorage, Alaska 99508 District Director, Internal Revenue Service, Box 041, 550 West Fort Street, Boise, Idaho 83724 District Director, Internal Revenue Service, PJKK Federal Building, 300 Ala Moana, Honolulu, Hawaii 96850 District Director, Internal Revenue Service, 24000 Avila Road, Laguna Niguel, California 92677 District Director, Internal Revenue Service, 300 North Los Angeles Street, Los Angeles, California 90012 District Director, Internal Revenue Service, 1220 SW. Third Avenue, Portland, Oregon 97204 District Director, Internal Revenue Service, 4750 West Oakey Boulevard, Las Vegas, Nevada 89102 District Director, Internal Revenue Service, 4330 Watt Avenue, North Highland, California 95660 District Director, Internal Revenue Service, 1301 Clay Street, South Tower, San Francisco, California 94612 District Director, Internal Revenue Service, 55 South Market Street, San Jose, California 95113 District Director, Internal Revenue Service, 915 Second Avenue, Seattle, Washington, 98174 Director, Internal Revenue Service Center, 5045 East Butler Avenue, Fresno, California 93888 ADDRESSES OF CHIEF COUNSEL, REGIONAL COUNSEL, DISTRICT COUNSEL, AND REGIONAL DIRECTOR OF APPEALS OFFICES National Office Office of the National Director of Appeals, Internal Revenue Service, 901 D Street, SW., Box 68, Washington, DC 20024 Office of the Assistant Chief Counsel (Criminal Tax), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Chief Counsel (Disclosure Litigation), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Chief Counsel (General Legal Services), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Chief Counsel (General Litigation), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Chief Counsel (Corporate), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Chief Counsel (Income Tax and Accounting), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Chief Counsel (Employee Benefits and Exempt Organizations), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Counsel (Field Services), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Chief Counsel (Financial Institutions and Products), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Office of the Assistant Chief Counsel (Passthroughs and Special Industries), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Chief Counsel, Deputy Chief Counsel, Associate Chief Counsels (Litigation), (Domestic), (International), Finance and Management) and (Employee Benefits and Exempt Organizations), Office of Chief Counsel, Internal Revenue Service, 1111 Constitution Avenue, NW., Washington, DC 20224 Regional Counsel Offices Northeast Region: Regional Counsel's Office, IRS, North-Atlantic Region, 7 World Trade Center, Twenty-fifth floor, New York, New York 10048 Southeast Region: Regional Counsel's Office, IRS, 401 West Peachtree Street, Suite 2110-Stop 180-R, Atlanta, Georgia 30365 Midstates Region: Regional Counsel's Office, IRS, 4050 Alpha Road, 14th Floor, Dallas, Texas 75244-4203 Western Region: Regional Counsel's Office, IRS, Room 514, 1650 Mission Street, San Francisco, California 94103 Regional Director of Appeals Northeast Region: Regional Director of Appeals, IRS, 90 Church Street, Room 1003 New York NY 10007 Southeast Region: Regional Director of Appeals, IRS, 625 Federal Office Building, Suite 2118, 401 West Peachtree Street, NW., Atlanta, Georgia 30365 Midstates Region: Regional Director of Appeals, IRS, 4050 Alpha Road, Fourteenth Floor, Dallas, Texas 75244-4203 Western Region: Regional Director of Appeals, IRS, Room 515, 1650 Mission Street, San Francisco, California 94103 District Counsel Offices District Counsel's Office, IRS, 7 World Trade Center, Twenty-fourth Floor, New York, New York 10048 District Counsel's Office, IRS, Leo W. O'Brien Federal Building, Clinton Avenue and N. Pearl Street, Albany, New York 12207 District Counsel's Office, IRS, 10 Causeway Street, Room 401, Boston, Massachusetts 02222-1061 District Counsel's Office, IRS Brooklyn Office, 1600 Stewart Avenue, Suite 601, Uniondale, New York 11590 District Counsel's Office, IRS, 28 Church Street, Guaranty Building, Suite 500, Buffalo, New York 14202 District Counsel's Office, IRS, 333 East River Drive, Suite 200, Commerce Center One, Hartford, Connecticut 06108 District Counsel's Office, IRS, Room 10424, 600 Arch Street, Philadelphia, Pennsylvania 19106 District Counsel's Office, IRS, Room 4100, 101 West Lombard Street, Baltimore, Maryland 21201 District Counsel's Office, IRS, Room 904, 970 Broad Street, Newark, New Jersey 07102 District Counsel's Office, IRS, 1001 Liberty Center, Room 601 C, Pittsburgh, Pennsylvania 15222 District Counsel's Office, IRS, 2727 Enterprise Parkway, First Floor, Richmond, Virginia 23240 District Counsel's Office, IRS, 4620 Wisconsin Avenue, NW., Fourth Floor, Washington, DC 20016 District Counsel's Office, IRS, Suite 1400, 401 West Peachtree Street, NW., Atlanta, Georgia 30365 District Counsel's Office, IRS, Room 340, 500 Twenty-second Street, South, Birmingham, Alabama 35233 District Counsel's Office, IRS, Room 509, 320 Federal Place, Greensboro, North Carolina 27401 District Counsel's Office, IRS, Box 35027, Federal Office Building, 400 West Bay Street, Room 564, Jacksonville, Florida 32202 District Counsel's Office, IRS, Room 1114, Federal Office Building, 51 SW First Avenue, Miami, Florida 33130 [[Page 69929]] District Counsel's Office, IRS, Room 703, U.S. Courthouse, 801 Broadway, Nashville, Tennessee 37203-3814 District Counsel's Office, IRS, 917 Hale Boggs Building, 501 Magazine Street, New Orleans, Louisiana 70130 District Counsel's Office, IRS, Room 7525, John Weld Peck Federal Building 550 Main Street, Cincinnati, Ohio 45202 District Counsel's Office, IRS, Suite 810, One Cleveland Center, 1375 East, Ninth Street, Cleveland, Ohio 44114 District Counsel's Office, IRS, 1870 McNamara Building, 477 Michigan Avenue, Detroit, Michigan 48226 District Counsel's Office, IRS, 513 Minton-Capehart Federal Building, 575 N. Pennsylvania Street, Indianapolis, Indiana 46204 District Counsel's Office, IRS, Suite 1100 Heyburn Building, 332 West Broadway, Louisville, Kentucky 40202 District Counsel's Office, IRS, 219 South Dearborn Street, Room 1342, Chicago, Illinois 60604 District Counsel's Office, IRS, 439 Federal Building, 210 Walnut Street, Des Moines, Iowa 50309 District Counsel's Office, IRS, Room 242, Federal Building, 301 South Park Avenue, Helena, Montana 59626 District Counsel's Office, IRS, 2700 Federal Office Building, 911 Walnut Street, Kansas City, Missouri 64106 District Counsel's Office, IRS, 760 Henry Reuss Federal Plaza, Suite 760, 310 West Wisconsin Avenue, Milwaukee, Wisconsin 53203 District Counsel's Office, IRS, 3101 Federal Building, 215 North Seventeenth Street, Omaha, Nebraska 68101 District Counsel's Office, IRS, Room 720, 320 West Washington Street, Springfield, Illinois 62701 District Counsel's Office, IRS, Third Floor, Chouteau Center, 133 S. Eleventh Street, St. Louis, Missouri 63102 District Counsel's Office, IRS, Galtier Plaza, Suite 650, 175 East Fifth Street, St. Paul, Minnesota 55101 District Counsel's Office, IRS, 5338 Montgomery NE Suite 400, Albuquerque, New Mexico 87109 District Counsel's Office, IRS, Room 601, 300 East Eighth Street, Austin, Texas 78701 District Counsel's Office, IRS, Room 12A24, Stop 2000 DAL, 1100 Commerce Street, Dallas, Texas 75242 District Counsel's Office, IRS, Suite 500, 1244 Speer Boulevard, Denver, Colorado 80204 District Counsel's Office, IRS, Suite 350, 10850 Richmond Avenue, Houston, Texas 77042-4775 District Counsel's Office, IRS, Suite 320, 500 West Main, Oklahoma City, Oklahoma 73102 District Counsel's Office, IRS, Suite 1500, 3225 N. Central Avenue, Phoenix, Arizona 85012 District Counsel, IRS, Room 131, Wallace F. Bennett Federal Building, 125 South State Street, Salt Lake City, Utah 84138 District Counsel's Office, IRS, Room 607, 949 East Thirty-sixth Avenue, Anchorage, Alaska 99508 District Counsel's Office, IRS, Box 024, 550 West Fort Street, Boise, Idaho 83724 District Counsel's Office, IRS, 7119 PJKK Federal Building, 300 Ala Moana Boulevard, Honolulu, Hawaii 96850 District Counsel's Office, IRS, Fourth Floor, Chet Holifield Building, 24000 Avila Road, Laguna Niguel, California 92656 District Counsel's Office, IRS, 4750 Oakey, Suite 403, Las Vegas, Nevada 89102 District Counsel's Office, IRS, 3018 Federal Building, 300 N. Los Angeles Street, Los Angeles, California 90012 District Counsel's Office, IRS, 222 SW. Columbia, Suite 450, Portland, Oregon 97201 District Counsel's Office, IRS, 4330 Watt Avenue, Suite 470, North Highlands, California 95660 District Counsel's Office, IRS, Suite 901, 701 B Street, San Diego, California 92101 District Counsel's Office, IRS, Room 504, 160 Spear Street, San Francisco, California 94105 District Counsel's Office, IRS, Suite 505, 55 South Market Street, San Jose, California 95113 District Counsel's Office, IRS, 2710 Federal Building, 915 Second Avenue, Seattle, Washington 98174 District Counsel's Office, IRS, 950 Hampshire Road, East Pavilion, Thousand Oaks, California 91361 BILLING CODE: 4810-37-P United States Mint TREASURY/U.S. MINT .001 SYSTEM NAME: Cash Receivable Accounting Information System--Treasury/United States Mint. SYSTEM LOCATION: United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San Francisco, CA 94102; United States Mint, West Point, NY 10996; United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of the United States Mint and the general public who have: (a) Served on jury duty when employed by the United States Mint; (b) Paid for lost Government property belonging to the Mint; (c) Purchased numismatic items from Mint sales outlets; and (d) Have obtained travel advances. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Receivables due from Mint employees, former employees and general public for lost Government property, salary overpayments, and cash sales of over-the-counter numismatic items; and (2) Receivables due from Mint employees and former employees who have outstanding travel advances. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 5537 and 31 U.S.C. 5111 (a)(3). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in the records may be used to disclose information to: (1) Accounting offices, managers, supervisors and government officials pertaining to cash receivables and debts owed the Government; (2) appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (4) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (5) foreign governments in accordance with formal or informal international agreements; (6) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents. RETRIEVABILITY: Name or number substitute. [[Page 69930]] SAFEGUARDS: Storage in filing cabinets with access by authorized accounting personnel. RETENTION AND DISPOSAL: General records control schedule, GAO rules and regulations, United States Mint Records Control Schedule. Records are destroyed in accordance with National Archives and Records Administration regulations. SYSTEM MANAGER(S) AND ADDRESS: Chief Financial Officer, United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; Financial Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; Financial Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Financial Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; Chief, Accounting Division, United States Mint, West Point, NY 10996; Administrative Officer, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Refer to System manager(s) and address. An employee or former employee is required to show an identification such as: (a) Employee identification; (b) Driver's license; (c) Other means of identification, including social security number and date of birth. RECORD ACCESS PROCEDURE: For information on procedures for gaining access to and contesting records, individuals may contact the following official: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, Room 715, 633 3rd Street, NW, Washington, DC 20220. CONTESTING RECORD PROCEDURES: Refer to ``Record access procedures.'' RECORD SOURCE CATEGORIES: U.S. Mint employees and appropriate agency officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/U.S. MINT .002 SYSTEM NAME: Current Employee Security Identification Record--Treasury/United States Mint. SYSTEM LOCATION: United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San Francisco, CA 94102; United States Mint, West Point, NY 10996; United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current United States Mint employees. CATEGORIES OF RECORDS IN THE SYSTEM: Security information system is used to verify proper admittance to restricted areas within the Mint facilities. The card record (Mint Form 8925) provides the name of the employee, date and place of birth, descriptive data on height, weight, hair and eyes; office and division in which employed; along with photograph and signature of the employee. The record also indicates approval by facility management for the issuance of personal identification to the employee, which is subsequently carried by the employee. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 40 U.S.C. 318-318c. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in the records may be used to disclose information to: (1) Appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (4) foreign governments in accordance with formal or informal international agreements; (5) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are 5'' x 8'' cards filed in Kardex Binder or circular- type index system; or computerized database management system. RETRIEVABILITY: Alphabetical by name. SAFEGUARDS: Maintained in secure area by security officers. RETENTION AND DISPOSAL: Records are retained until separation of the employee and are destroyed upon termination in accordance with National Archives and Records Administration rules and regulations. SYSTEM MANAGER(S) AND ADDRESS: Security Officer (Coordinator), Treasury Department, United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; Security Officer (Facility Manager), United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; Security Officer (Facility Manager), United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Security Officer (Facility Manager), United States Mint, 155 Hermann Street, San Francisco, CA 94102; Security Officer (Facility Manager), United States Mint, West Point, NY 10996; Security Officer (Facility Manager), United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Refer to System manager(s) and address. An employee is free to examine his card record upon request, after properly identifying himself as the subject of record. The following are used as proof of identity: (a) Employee identification; (b) Driver's license; and (c) Other acceptable identifying documents. RECORD ACCESS PROCEDURES: For information on procedures for gaining access to and contesting records, individuals may contact the following official: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, Room 715, 633 3rd Street, NW, Washington, DC 20220. CONTESTING RECORD PROCEDURES: Refer to ``Record access procedures.'' [[Page 69931]] RECORD SOURCE CATEGORIES: Personal information provided by the employee and identification approval by management staff. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/U.S. MINT .003 SYSTEM NAME: Employee and Former Employee Travel and Training Accounting Information System--Treasury/United States Mint. SYSTEM LOCATION: United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San Francisco, CA 94102; United States Mint, West Point, NY 10996; United States Bullion Depository, Fort Knox, KY 40121. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and former employees of the United States Mint who have engaged in travel and training. CATEGORIES OF RECORDS IN THE SYSTEM: (1) SF 1166 Voucher and Schedule of Payments with supporting documents such as: (a) SF 1012 Travel Voucher; (b) SF 1028 Application and Account for Advance of Funds; (2) Travel Authorities; (3) Government Travel Request SF 1169; (4) SF-182, Request, Authorization, Agreement and Certification of Training. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapters 41 and 57. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in the records may be used to disclose information to: (1) Accounting offices, managers, supervisors and government officials pertaining to cash receivables and debts owed the Government; (2) appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (4) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (5) foreign governments in accordance with formal or informal international agreements; (6) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents. RETRIEVABILITY: Name or number substitute (social security number, authority number). SAFEGUARDS: Stored in filing cabinets with access by authorized accounting personnel. RETENTION AND DISPOSAL: General Records Control Schedule, GAO rules and regulations, United States Mint Records Control Schedule are destroyed in accordance with National Archives and Records Administration regulations. SYSTEM MANAGER(S) AND ADDRESS: Chief Financial Officer, United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; Financial Manager, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; Financial Manager, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Financial Manager, United States Mint, 155 Hermann Street, San Francisco, CA 94102; Chief, Accounting Division, United States Mint, West Point, NY 10996; Administrative Officer, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Refer to System manager(s) and address. An employee or former employee is required to show an identification such as: (a) Employee identification; (b) Driver's license; and (c) Other means of identification including social security number and date of birth. RECORD ACCESS PROCEDURES: For information on procedures for gaining access to and contesting records, individuals may contact the following official: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, Room 715, 633 3rd Street, NW, Washington, DC 20220. CONTESTING RECORD PROCEDURES: Refer to ``Record access procedures.'' RECORD SOURCE CATEGORIES: United States Mint employees and appropriate agency officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/U.S. MINT .004 SYSTEM NAME: Occupational Safety and Health, Accident and Injury Records, and Claims for Injuries or Damage Compensation Records--Treasury/United States Mint. SYSTEM LOCATION: Location and Category of Records Maintained: United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220-- Accident/Injury/Illness Records, Vehicle Accident, and Claims against the Government; United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106--Accident/Injury/Illness Records, Motor Vehicle Accident Data, Claims against the Government, Safety Equipment Logs, and Operators Training/Licensing; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Accident/Injury/Illness Records, Motor Vehicle Accident Data, Claims against the Government, Safety Equipment Logs, and Operators Licensing; United States Mint, 155 Hermann Street, San Francisco, CA 94102; Accident/Injury/Illness Records, Motor Vehicle Accident Data, Claims against the Government, Safety Equipment Logs, and Operators Training/Licensing; United States Mint, West Point, NY 10996; Accident/Injury/Illness Records, Motor Vehicle Accident Data, Claims against the Government, and Safety Equipment Logs; United States Bullion Depository, Fort Knox, KY 40121; Accident/Injury/Illness [[Page 69932]] Records, Motor Vehicle Accident Data, and Claims against the Government. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: United States Mint employees, former employees and members of the public. CATEGORIES OF RECORDS IN THE SYSTEM: Refer to System location. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR 1910; E.O. 12196, 28 U.S.C. 2680 et seq.; 31 U.S.C. 3701 and 3721; and 31 CFR parts 3 and 4. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in the records may be used to disclose information to: (1) Appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (4) foreign governments in accordance with formal or informal international agreements; (5) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (8) physicians providing medical services or advice to Mint management and/or employees, or to private physicians of Mint employees, for the purpose of assisting in making medical diagnoses or treatment. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper documents. RETRIEVABILITY: By name. SAFEGUARDS: Locked file cabinets available to authorized personnel only. RETENTION AND DISPOSAL: Records are retained in accordance with General Records Control Schedules; DOL, OSHA; EPA; and United States Mint Records Control Schedules; are destroyed in accordance with National Archives and Records Administration rules and regulations. SYSTEM MANAGER(S) AND ADDRESS: Assistant Director for Human Resources, Treasury Department, United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; Personnel Officer and Safety Officer, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; Personnel Officer, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Personnel Officer, United States Mint, 155 Hermann Street, San Francisco, CA 94102; Administrative Officer, United States Mint, West Point, NY 10996; Administrative Officer, United States Bullion Depository, Fort Knox, KY 40121. NOTIFICATION PROCEDURE: Refer to System manager(s) and address. An employee or former employee is required to show an identification such as: (a) Employee identification; (b) Driver's license; and (c) Other means of identification, including social security number and date of birth. RECORD ACCESS PROCEDURES: For information on procedures for gaining access to and contesting records, individuals may contact the following official: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, Room 715, 633 3rd Street, NW, Washington, DC 20220. CONTESTING RECORD PROCEDURES: Refer to ``Record access procedures.'' RECORD SOURCE CATEGORIES: Employees, supervisors, medical staff, general public, and visitors to the facilities of the United States Mint. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/U.S. MINT .005 SYSTEM NAME: Employee--Supervisor Performance Evaluation, Counseling and Time and Attendance Records--Treasury/United States Mint. SYSTEM LOCATION: United States Mint, 155 Hermann Street, San Francisco, CA 94102; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; United States Mint, West Point, NY; United States Bullion Depository, Fort Knox, KY 40121; and United States Mint, Customer Service Center, 10003 Derekwood Lane, Lanham, MD 20706. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: United States Mint employees and former employees. Categories of records in the system: Information necessary for managers and supervisors to effectively carry out supervisory responsibilities. Included are such records as: Copies of personnel actions, performance appraisal including production and control, disciplinary actions, overtime reports, tardiness reports, work assignments, training reports, applications for employment, home addresses, leave reports, employee awards. (Supervisors maintain varying combinations of the above records. Some supervisors may maintain all or none of the above records depending upon the nature and size of the operation or organization and the number of individuals supervised.) Authority for maintenance of the system: 5 U.S.C. 301 and FPM Supplement 990-1, Section 3. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to disclose information to: (1) Appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an [[Page 69933]] employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (4) foreign governments in accordance with formal or informal international agreements; (5) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper documents maintained in folders. Retrievability: By name. Safeguards: Stored in file cabinets and desks of supervisors. Retention and disposal: Retained as long as employee is under their supervision. System manager(s) and address: Associate and Assistant Directors and Director's Staff, United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220, and Customer Service Center, 10003 Derekwood Lane, Lanham, MD 20706; Superintendent, United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; Superintendent, United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Superintendent, United States Mint, 155 Hermann Street, San Francisco, CA 94102; Superintendent, United States Mint, West Point, NY 10996; Officer-in-Charge, United States Bullion Depository, Fort Knox, KY 40121. Notification procedure: Refer to System manager(s) and address. Employee or former employee is required to show identification such as: identification card, driver's license. Record access procedures: For information on procedures for gaining access to and contesting records, individuals may contact the following official: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, Room 715, 633 3rd Street, NW, Washington, DC 20220. Contesting record procedures: Refer to ``Record access procedures.'' Record source categories: Employees, previous employers, and appropriate agency officials. Exemptions claimed for the system: None. TREASURY/U.S. MINT .007 System name: General Correspondence--Treasury/United States Mint. System location: United States Mint, Judiciary Square, 633 3rd Street, NW, Washington, DC 20220. Categories of individuals covered by the system: Members of the public, Members of Congress, Mint officials and officials from other Federal agencies. Categories of records in the system: Incoming correspondence and replies pertaining to the mission, function and operation of the United States Mint. Authority for maintenance of the system: 31 U.S.C. 5131 and 5132. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to disclose information to: (1) appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (4) foreign governments in accordance with formal or informal international agreements; (5) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper documents. Retrievability: By name (limited retrievability by subject and/or control number) Safeguards: Maintained in limited access area available only to appropriate agency officials. Retention and disposal: In accordance with the National Archives and Records Administration's General Records Control Schedule and the United States Mint Records Control Schedule. Destroyed in accordance with National Archives and Records Administration regulation. System manager(s) and address: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220. Notification procedure: Refer to System Manager for addresses to which inquiries may be addressed and addresses at which the individual may present a request as to whether a system contains records pertaining to himself/herself. The individual must supply his/her name. Record access procedures: For information on procedures for gaining access to and contesting records, individuals may contact the following official: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220. Contesting record procedures: Refer to ``Record access procedures.'' Record source categories: The general public, Members of Congress and Federal officials. Exemptions claimed for the system: None. [[Page 69934]] TREASURY/U.S. MINT .008 System name: Criminal Investigations Files--Treasury/United States Mint. System location: United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220. Categories of individuals covered by the system: Mint employees and members of the public suspected of criminal misconduct against the United States Mint. Categories of records in the system: Name of individual, location of Mint facility, and reports by security personnel of the U.S. Mint. Authority for maintenance of the system: Title 18 U.S.C. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to disclose information to: (1) Appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (4) foreign governments in accordance with formal or informal international agreements; (5) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (7) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper documents. Retrievability: By name. Safeguards: Files are kept in a locked metal file cabinet in an area accessible to authorized agency officials. Retention and disposal: Retained in accordance with United States Mint Records Control Schedule; are destroyed in accordance with National Archives and Records Administration rules and regulations. System manager(s) and address: Mint Security Office, United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220. Notification procedures: Refer to System manager(s) and address. Record access procedures: For information on procedures for gaining access to and contesting records, individuals may contact the following official: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, Room 715, 633 3rd Street, NW, Washington, DC 20220. Contesting record procedures: Refer to ``Record access procedures.'' Record source categories: United States Mint and other law enforcement officials. Exemptions claimed for the system: As authorized by 5 U.S.C. 552a (j) and (k); this system is exempt from the following provisions, subsections (c)(3), (d), (e)(1); (e)(4) (G), (H), and (I) and (f) of 5 U.S.C. 552a. TREASURY/U.S. MINT .009 System name: Mail-Order and Catalogue Sales System (MACS), Customer Mailing List, Order Processing Record for Coin Sets, Medals and Numismatic Items, and Records of Undelivered Orders, Product Descriptions, Availability and Inventory--Treasury/United States Mint. System location: United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220 and Customer Service Center, 10003 Derekwood Lane, Lanham, MD 20706. Categories of individuals covered by the system: Members of the public. Categories of records in the system: Names, addresses, order history of customers purchasing numismatic items and of individuals who wish to receive notification of numismatic offerings by the Mint. Authority for maintenance of the system: 31 U.S.C. 5111, 5112, 5132 and 31 CFR part 92. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to disclose information to: (1) Accounting offices, managers, supervisors and government officials pertaining to cash receivables and debts owed the Government; (2) appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (3) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (4) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (5) foreign governments in accordance with formal or informal international agreements; (6) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (8) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Magnetic tape, discs, paper and cards. [[Page 69935]] Retrievability: Name, customer number or order number. Safeguards: CRT, password protection; only designated persons may request computer generated reports. Access to any information pertaining to any individual is limited to only those individuals requiring the information to accommodate handling of transactions with the customers. Separation of functions; source documents maintained in one division and programming systems in another. Retention and disposal: In accordance with the National Archives and Records Administration General Records Control Schedule and the United States Mint Records Control Schedule; are destroyed in accordance with National Archives and Records Administration regulations. Customer names and addresses are maintained as long as they are active. System manager(s) and address: Associate Director for Numismatics, Judiciary Square Building, 633 3rd Street, NW., Washington, DC 20220. Notification procedure: Refer to System manager(s) and address. Individuals should supply order number as provided on order card or copy of both sides of canceled check; customer number which appears on pre-printed order cards or on face of check. Record access procedures: For information on procedures for gaining access to and contesting records, individuals may contact the following official: Chief, Executive Secretariat, United States Mint, Judiciary Square Building, Room 715, 633 3rd Street, NW, Washington, DC 20220. Contesting record procedures: Refer to ``Record access procedures.'' Record source categories: Members of the public and appropriate government officials. Exemptions claimed for the system: None. TREASURY/U.S. MINT .012 System name: Grievances. Union/Agency Negotiated Grievances; Adverse Performance Based Personnel Actions; Discrimination Complaints; Third Party Actions--Treasury/United States Mint. System location: United States Mint, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220; United States Mint, 151 North Independence Mall East, Philadelphia, PA 19106; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United States Mint, 155 Hermann Street, San Francisco, CA 94102; United States Mint, West Point, NY 10996; United States Bullion Depository, Fort Knox, KY 40121. Categories of individuals covered by the system: Employees and former employees of the United States Mint. Categories of records in the system: This system of records contains information or documents relating to employee grievances filed under provisions of negotiated grievance procedures, administrative grievance procedures, adverse action procedures, performance based action procedures, and discrimination complaint procedures, including decision of appropriate third parties where applicable. Authority for maintenance of the system: 5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71. Executive Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29 CFR 1613; negotiated agreements between the United States Mint and exclusively recognized labor unions. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in the records may be used to disclose information to: (1) Appropriate Federal, state, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (2) a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (3) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a court-ordered subpoena, or in connection with criminal law proceedings; (4) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (6) unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: These records are maintained in file folders or binders. Retrievability: These records are filed by the names of the individuals on whom they are maintained or by the subject of the action. Safeguards: Access to and use of these records are limited to those agency officials whose official duties require such access. Retention and disposal: Retained in accordance with the United States Mint Records Control Schedules; are destroyed in accordance with National Archives and Records Administration rules and regulations. System manager(s) and address: For current and former employees: Assistant Director for Human Resources, United States Mint, Department of the Treasury, Judiciary Square Building, 633 3rd Street, NW, Washington, DC 20220. Personnel Officer, United States [[Page 69936]] Mint, 151 North Independence Mall East, Philadelphia, PA 19106. Personnel Officer, United States Mint, 320 West Colfax Avenue, Denver, CO 80204. Personnel Officer, United States Mint, 155 Hermann Street, San Francisco, CA 94102. Administrative Officer, United States Mint, West Point, NY 10996. Administrative Officer, United States Bullion Depository, Fort Knox, KY 40121. Notification procedure: Individuals who have filed an action are provided a copy of the record. They may, however, contact the System Manager indicated above regarding the existence of such records pertaining to them. It is necessary to furnish information sufficient to verify the identity of the requester such as full name, date of birth, a brief description of the grievance and the approximate date of submission. Record access procedures: Individuals who have filed a grievance, appeal, or complaint about a decision or determination made by an agency or about conditions existing in an agency already have been provided a copy of the record. The contest, amendment, or correction of a record is permitted during the prosecution of the action to whom the record pertains. However, after a case has been closed, an individual may gain access to, or contest the official copy of the grievance record by writing the appropriate System Manager indicated above. Individuals should provide name, date of birth, a brief description of the action and the approximate date of submission. Contesting record procedures: Refer to ``Record access procedures.'' Record source categories: The sources of these records are as follows: (a) Individual to whom the record pertains; (b) Agency officials; (c) Affidavits or statements from employee(s); (d) Testimonies of witnesses; (e) Official documents and correspondence relating to the grievance. Exemptions claimed for the system: None. BILLING CODE: 4810-40-P Bureau of the Public Debt TREASURY/BPD .001 System name: Human Resources and Administrative Records--Treasury/BPD. System location: Records are maintained at the following Bureau of the Public Debt locations: 200 Third Street, Parkersburg, WV 26106; Park Center, 90 Park Center, Parkersburg, WV 26101; H. J. Hintgen Building, 2nd and Avery Streets, Parkersburg, WV 26102; 999 E Street, NW, Washington, DC 20239, and 300-13th Street, SW, Washington, DC 20239. Copies of some documents have been duplicated for maintenance by supervisors for employees or programs under their supervision. These duplicates are also covered by this system of records. Categories of individuals covered by the system: Records cover present and former employees, applicants for employment, contractors, vendors, and visitors. Categories of records in the system: This system contains the following categories of records. This system of records is limited to those records Public Debt needs to function in an efficient manner and does not cover those records reported under another system of records notice. (A) Human Resources Records: These records relate to categories such as disciplinary and adverse actions; leave and hours of duty; alternate work schedules, standards of conduct and ethics programs; indebtedness; employee suitability and security determinations; grievances; performance problems; bargaining unit matters; Federal labor relations issues; relocation notices; outside employment; recruitment; placement; merit promotion; special hiring programs, including Summer Employment, Veterans Readjustment, Career Development for Lower Level Employees (CADE), Student Employment Programs; position classification and management; special areas of pay administration, including grade and pay retention, premium pay, scheduling of work, performance management and recognition; training and employee development programs; incentive awards; benefits and retirement programs; personnel and payroll actions; insurance; worker's and unemployment compensation; employee orientation; retirement; accident reports, and consolidation of personnel/program efforts among offices. (B) Equal Employment Opportunity Records. These are records of informal EEO complaints and discussions which have not reached the level of formal complaints. After 30 days these records are destroyed or incorporated in a formal complaint file. Formal complaints are handled by the Treasury Department's Regional Complaints Center. Copies of formal complaint documents are sometimes maintained by Public Debt's EEO Office. (C) Administrative Records: (1) Administrative Services Records. These records relate to administrative support functions including motor vehicle operation, safety, access to exterior and interior areas, contract guard records, offense/incident reports, accident reports, and security determinations. (2) Procurement Records. These records relate to contractors/ vendors if they are individuals; purchase card holders, including the name, social security number and credit card number for employees who hold Government-use cards; procurement integrity certificates, containing certifications by procurement officials that they are familiar with the Federal Procurement Policy Act. (3) Financial Management Records. These records relate to travel by employees and account information for vendors and contractors who are individuals. (4) Retiree Mailing Records. These records contain the name and address furnished by Public Debt retirees requesting mailings of newsletters and other special mailings. Authority for maintenance of the system: 5 U.S.C. 301; 31 U.S.C. 321. Purpose(s): These records are collected and maintained to document various aspects of a person's employment with the Bureau of the Public Debt and to assure the orderly processing of administrative actions within the Bureau. Routine uses of records maintained in the System, including categories of users and purposes of such uses: These records and information in these records may be disclosed as a routine use to: (1) The Office of Personnel Management, the Merit Systems Protection Board, the Equal Employment Opportunity Commission, and the Federal Labor Relations Authority upon authorized request; (2) other Federal, State, or local agencies, such as a State employment compensation board or housing administration agency, so that the agency may adjudicate an individual's eligibility for a benefit, or liability in such matters as child support; (3) creditors, potential creditors, landlords, and potential landlords when they request employment data or salary [[Page 69937]] information for purposes of processing the employee's loan, mortgage, or apartment rental application (when information is requested by telephone, only verification of information supplied by the caller will be provided); (4) next-of-kin, voluntary guardians, and other representative or successor in interest of a deceased or incapacitated employee or former employee; (5) unions recognized as exclusive bargaining representatives under 5 U.S.C. chapter 71, arbitrators, and other parties responsible for the administration of the Federal labor- management program if needed in the performance of their authorized duties; (6) private creditors for the purpose of garnishing wages of an employee if a debt has been reduced to a judgment; (7) authorized Federal and non-Federal entities for use in approved computer matching efforts, limited to those data elements considered necessary in making a determination of eligibility under particular benefit programs administered by those agencies or entities, to improve program integrity, and to collect debts and other monies owed to those agencies or entities or to the Bureau of the Public Debt; (8) contractors of the Bureau for the purpose of processing personnel and administrative records; (9) other Federal, State, or local agencies in connection with the hiring or retention of an individual, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the issuance of a license, contract, grant, or other benefit; (10) Congressional offices in response to an inquiry made at the request of the individual to whom the record pertains; (11) other Federal agencies to effect salary or administrative offset for the purpose of collecting a debt, except that addresses obtained from the Internal Revenue Service shall not be disclosed to other agencies; (12) consumer reporting agencies, including mailing addresses obtained from the Internal Revenue Service to obtain credit reports; (13) debt collection agencies, including mailing addresses obtained from the Internal Revenue Service, for debt collection services; (14) appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (15) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a subpoena; (16) third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. Disclosure to consumer reporting agencies: Debtor information is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982, to consumer reporting agencies to encourage repayment of an overdue debt. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: These records are maintained in file folders, on lists and forms, microform, and electronic media. Retrievability: By name or social security number. Safeguards: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on computer have the same limited access as paper records. Retention and disposal: Records are maintained in accordance with National Archives and Records Administration retention schedules. Paper and microform records ready for disposal are destroyed by shredding or burning. Records in electronic media are electronically erased using accepted techniques. System manager(s) and address: Human Resources Records: Director, Human Resources Division, 200 Third Street, Parkersburg, WV 26106-1328. Equal Employment Opportunity Records: Equal Employment Opportunity Manager, 200 Third Street, Parkersburg, WV 26106-1328. Administrative Services Records: Director, Administrative Services Division, 200 Third Street, Parkersburg, WV 26106-1328. Procurement Records: Director, Division of Procurement, 200 Third Street, Parkersburg, WV 26106-1328. Financial Management Records: Director, Division of Financial Management, 200 Third Street, Parkersburg, WV 26106-1328. Retiree Mailing Records: Director, Division of Data Services, 200 Third Street, Parkersburg, WV 26106-1328. Notification procedure: Individuals may submit their requests for determination of whether the system contains records about them or for access to records as provided under ``Records Access Procedures.'' Requests must be made in compliance with the applicable regulations (31 CFR part 1, subpart C). Requests which do not comply fully with these procedures may result in noncompliance with the request, but will be answered to the extent possible. Record access procedures: (1) A request for access to records must be in writing, signed by the individual concerned, identify the system of records, and clearly indicate that the request is made pursuant to the Privacy Act of 1974. If the individual is seeking access in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but showing a name and signature. If the individual is seeking access by mail, identity may be established by presenting a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau of the Public Debt reserves the right to require additional verification of an individual's identity. (2) The request should be submitted to the appropriate office as shown under ``System Managers and Addresses'' above. The request must state whether the requester wishes to be notified that the record exists or desires to inspect or obtain a copy of the record. If a copy of the record is desired, the requester must agree to pay the fees for copying the documents in accordance with 31 CFR 1.26(d)(2)(ii). Contesting record procedures: (1) A request by an individual contesting the content of records or for correction of records must be in writing, signed by the individual involved, identify the system of records, and [[Page 69938]] clearly state that the request is made pursuant to the Privacy Act of 1974. If the request is made in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but instead showing a name and signature. If the request is made by mail, identity may be established by the presentation of a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau of the Public Debt reserves the right to require additional verification of an individual's identity. (2) The initial request should be submitted to the appropriate office as shown under ``System Managers and Addresses'' above. (3) The request should specify: (a) The dates of records in question, (b) the specific records alleged to be incorrect, (c) the correction requested, and (d) the reasons. (4) The request must include available evidence in support of the request. Appeals from an Initial Denial of a Request for Correction of Records: (1) An appeal from an initial denial of a request for correction of records must be in writing, signed by the individual involved, identify the system of records, and clearly state that it is made pursuant to the Privacy Act of 1974. If the individual is making an appeal in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but showing a name and signature. If the individual is making an appeal by mail, identity may be established by the presentation of a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau of the Public Debt reserves the right to require additional verification of an individual's identity. (2) Appellate determinations will be made by the Commissioner of the Public Debt or the delegate of such officer. Appeals should be addressed to, or delivered personally to: Chief Counsel, Bureau of the Public Debt, 999 E Street, NW, Room 503, Washington, DC 20239-0001 (or as otherwise provided for in the applicable appendix to 31 CFR part 1, subpart C), within 35 days of the individual's receipt of the initial denial of the requested correction. (3) An appeal must be marked ``Privacy Act Amendment Appeal'' and specify: (a) The records to which the appeal relates, (b) the date of the initial request made for correction of the records, and (c) the date the initial denial of the request for correction was received. (4) An appeal must also specify the reasons for the requester's disagreement with the initial denial of correction and must include any applicable supporting evidence. Record source categories: Information in this system of records is provided by the subject of the record, authorized representatives, supervisors, employers, medical personnel, other employees, other Federal, State, or local agencies, and commercial entities. Exemptions claimed for the system: None. TREASURY/BPD .002 System name: United States Savings Type Securities. System location: Bureau of the Public Debt: Washington, DC; Parkersburg, WV. Federal Reserve Banks and Branches located at: Buffalo, NY; Kansas City, MO; Minneapolis, MN; Pittsburgh, PA, and Richmond, VA. Categories of individuals covered by the system: Present and former owners of, claimants to, persons entitled to, and inquirers concerning United States savings-type securities and interest thereon-including, but not limited to, United States Savings Bonds, Savings Notes, Retirement Plan Bonds, and Individual Retirement Bonds. Categories of records in the system: (1) Issuance: Records relating to registration, issuance, and correspondence in connection with issuance of savings-type securities. This category includes records of current income savings bonds processed under an automated system which will permit access by selected Federal Reserve Banks and Branches. (2) Holdings: Records documenting ownership, status, payments by date and account numbers, and inscription information; interest activity; correspondence in connection with notice of change of name and address; non-receipt or over or underpayments of interest and principal; and numerical registers of ownership. Such records include information relating to savings-type securities held in safekeeping in conjunction with the Department's program to deliver such securities to the owners or persons entitled. This category includes records of current income savings bonds processed under an automated system which will permit access by selected Federal Reserve Banks and Branches. (3) Transactions (redemptions, payments, and reissues): Records, which include securities transaction requests; interest activity; legal papers supporting transactions; applications for disposition or payment of securities and/or interest thereon of deceased or incapacitated owners; records of retired securities; and payment records. This category includes records of current income savings bonds processed under an automated system which will permit access by selected Federal Reserve Banks and Branches. (4) Claims: Records including correspondence concerning lost, stolen, destroyed or mutilated savings-type securities; bonds of indemnity; legal documents supporting claims for relief; and records of caveats entered. (5) Inquiries: Records of correspondence with individuals who have requested information concerning savings-type securities and/or interest thereon. Authority for maintenance of the system: 31 U.S.C. 3101, et seq. and 5 U.S.C. 301. Purpose(s): Information in this system of records is collected and maintained to enable Public Debt and its agents to issue savings bonds, to process transactions, to make payments, and to identify owners and their accounts. Routine uses of records maintained in the System, including categories of users and the purposes of such uses: A record or information from a record maintained in this system of records may be disclosed as a routine use to: (1) Agents or contractors of the Department for the purpose of administering the public debt of the United States; (2) next-of-kin, voluntary guardian, legal representative or successor in interest of a deceased or incapacitated owner of securities and others entitled to the reissue, distribution, or payment for the purpose of assuring equitable and lawful disposition of securities and interest; (3) either co-owner for bonds registered in that form or to the beneficiary for bonds registered in that form, provided that acceptable proof of death of the owner is submitted; (4) the Internal Revenue Service for the purpose of facilitating collection of the tax revenues of the United States; (5) the Department of Justice in connection with lawsuits to which the Department [[Page 69939]] of the Treasury is a party or to trustees in bankruptcy for the purpose of carrying out their duties; (6) the Veterans Administration and selected veterans publications for the purpose of locating owners or other persons entitled to undeliverable bonds held in safekeeping by the Department; (7) other federal agencies to effect salary or administrative offset for the purpose of collecting debts; (8) a consumer reporting agency, including mailing addresses obtained from the Internal Revenue Service, to obtain credit reports; (9) a debt collection agency, including mailing addresses obtained from the Internal Revenue Service, for debt collection services; (10) contractors conducting Treasury-sponsored surveys, polls, or statistical analyses relating to the marketing or administration of the public debt of the United States; (11) appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (12) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a subpoena; (13) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (14) disclose through computer matching information on individuals owing debts to the Bureau of the Public Debt to other Federal agencies for the purpose of determining whether the debtor is a Federal employee or retiree receiving payments which may be used to collect the debt through administrative or salary offset; (15) disclose through computer matching information on holdings of savings-type securities to requesting Federal agencies under approved agreements limiting the information to that which is relevant in making a determination of eligibility for Federal benefits administered by those agencies; and (16) disclose through computer matching, information on individuals with whom the Bureau of the Public Debt has lost contact, to other Federal agencies for the purpose of utilizing letter forwarding services to advise these individuals that they should contact the Bureau about returned payments and/or matured unredeemed securities. Disclosures to consumer reporting agencies: Debtor information is also furnished, in accordance with 5 U.S.C. 552a (b)(12) and section 3 of the Debt Collection Act of 1982, to consumer reporting agencies to encourage repayment of an overdue debt. Policies and practices for storing, retrieving, safeguarding, retaining, and disposing of records in the system: Storage: Records in this system are stored in their original form in file cabinets, or as information in electronic media, or on microform. Retrievability: Information can be retrieved alphabetically by name, address, and period of time security was issued, by bond serial numbers, or, in some cases, numerically by social security number. In the case of securities, except Series G savings bonds, registered in more than one name, information relating thereto can be retrieved only by the names, or, in some cases, the social security number of the registrants, primarily the registered owners or first-named co-owners. In the case of gift bonds inscribed with the social security number of the purchaser, bonds are retrieved under that number, or by bond serial number. Safeguards: Information is contained in secure buildings or in areas which are occupied either by officers and responsible employees of Public Debt who are subject to personnel screening procedures and to the Treasury Department Code of Conduct or by agents of Public Debt who are required to maintain proper control over records while in their custody. Additionally, since in most cases, numerous steps are involved in the retrieval process, unauthorized persons would be unable to retrieve information in meaningful form. Information stored in electronic media is safeguarded by automatic data processing security procedures in addition to physical security measures. Additionally, for those categories of records stored in computers with on-line terminal access, the information cannot be accessed without proper passwords and preauthorized functional capability. Retention and disposal: Records of holdings, forms, documents, and other legal papers which constitute the basis for transactions subsequent to original issue are maintained for such time as is necessary to protect the legal rights and interests of the United States Government and the persons affected, or otherwise until they are no longer historically significant. Other records are disposed of at varying intervals in accordance with records retention schedules reviewed and approved by the National Archives and Records Administration (NARA). All records are destroyed by shredding, incineration, or maceration. Records in electronic media are electronically erased using accepted techniques. System manager(s) and address: Assistant Commissioner, Savings Bond Operations Office, Parkersburg, WV 26106-1328. Notification procedure: Individuals may submit their requests for determination if the system contains records pertaining to them or for access to records as provided under ``Record Access Procedures.'' Contesting records procedures or requests for correction of records and appeals from an initial denial of a request for correction of records may be submitted as provided under the applicable heading below. Record access procedures: Individuals who wish to request access to records relating to them or who wish to request correction of records they believe to be in error should submit such requests pursuant to the procedures set out below in compliance with the applicable regulations (31 CFR part 1, subpart C). Requests which do not comply fully with these procedures may result in noncompliance with the request, but will be answered to the extent possible. (1) Requests by individuals about securities they own: (a) For current income savings bonds: Individuals may make inquiries at a Federal Reserve Bank or Branch or directly to the Bureau of the Public Debt, Savings Bond Operations Office, Division of Transactions and Rulings, Parkersburg, WV 26106-1328, (304) 480-6112. If the particular Federal Reserve Bank or Branch cannot access the particular record, the individual will be advised to contact the Savings Bond Operations Office. Individuals should provide sufficient information, including their address and social security number, to identify themselves as owner or co-owner of the securities. They should provide the complete bond serial numbers, including alphabetic prefixes and suffixes, if known. Otherwise, the series, approximate date of issue, form of registration, and except for Series G Savings bonds registered in co- [[Page 69940]] ownership form, the names and social security numbers of all persons named in the registration should be provided. If a Case Identification Number is known, that should be provided. (b) For all other types of securities covered by this system of records: Individuals should contact the following: Bureau of the Public Debt, Savings Bond Operations Office, Division of Transactions and Rulings, Parkersburg, WV 26106-1328, (304) 480-6112. Individuals should provide sufficient information, including their address and social security number, to identify themselves as owner or co-owner of the securities. Individuals should provide sufficient information to identify the securities, such as type or series of security, approximate date of issue, serial number, form of registration, and the name and social security number of the first-named co-owner, or in the case of gift bonds the social security number of the purchaser if that number was used. (2) Requests by anyone other than individuals about securities they own must contain sufficient information to identify the securities; this would include type or series of securities, approximate date of issue, serial number, and form of registration. These requests will be honored only if the identity and right of the requester to the information have been established. Requests should be sent to the following: Bureau of the Public Debt, Savings Bond Operations Office, Division of Transactions and Rulings, Parkersburg, WV 26106-1328, (304) 480-6112. (a) Requests by a beneficiary for information concerning securities registered in beneficiary form must be accompanied by the name and social security number of the owner and by proof of death of the registered owner. (b) Requests for records of holdings or other information concerning a deceased or incapacitated individual should be accompanied either by evidence of the requester's appointment as legal representative of the estate of the individual or by a statement attesting that no such representative has been appointed and giving the nature of the relationship between the requester and the individual. Contesting record procedures: (1) A request by an individual contesting the content of records or for correction of records should be in writing, be signed, and clearly state that the request is made pursuant to the Privacy Act of 1974. (2) The request for correction should specify: (a) The dates of the prior correspondence concerning the records in question; (b) the specific records alleged to be incorrect; (c) the correction requested; and (d) the reasons therefor. (3) The request must include any available evidence in support of the request. (4) The request for correction should be sent to: Director, Division of Transactions and Rulings, Savings Bond Operations Office, Bureau of the Public Debt, Parkersburg, WV 26106-1328, (304) 480-6112. Appeals from an Initial Denial of a Request for Correction of Records: (1) An appeal from an initial denial of a request for correction of records must be in writing, be signed by the individual involved and clearly state that it is made pursuant to the Privacy Act of 1974. (2) All appeals must, to be processed under the Privacy Act procedures, be delivered to the address set forth for submission of appeals within 35 days of the individual's receipt of the initial denial of the requested correction. (3) All appeals must specify: (a) The records to which the appeal relates, (b) the date of the initial request made for correction of the records, and (c) the date that initial denial of the request for correction was received. (4) All appeals must also specify the reasons for the requester's disagreement with the initial denial of correction and must include any applicable supporting evidence. (5) Appellate determinations will be made by the Commissioner of the Public Debt or the delegate of such officer. Appeals should be addressed to, or delivered personally to the following: Privacy Act Amendment Appeal, Chief Counsel, Bureau of the Public Debt, Department of the Treasury, 999 E Street, Room 503, Washington, DC 20239-0001, or as otherwise provided in the applicable appendix to 31 CFR part 1, subpart C. Record source categories: Information on records in this system is furnished by the individuals or their authorized representatives as listed in ``Categories of Individuals'' and issuing agents for securities or is generated within the system itself. Exemptions claimed for the system: None. TREASURY/BPD .003 System name: United States Securities (Other than Savings Type Securities)-- Treasury/BPD. System location: Bureau of the Public Debt: Washington, DC; Parkersburg, WV; Federal Reserve Banks and Branches located at: Atlanta, GA; Baltimore, MD; Birmingham, AL; Boston, MA; Buffalo, NY; Charlotte, NC; Chicago, IL; Cincinnati, OH; Cleveland, OH; Dallas, TX; Denver, CO; Detroit, MI; El Paso, TX; Houston, TX; Jacksonville, FL; Kansas City, MO; Little Rock, AR; Los Angeles, CA; Louisville, KY; Memphis, TN; Miami, FL; Minneapolis, MN; Nashville, TN; New Orleans, LA; New York, NY; Oklahoma City, OK; Omaha, NE; Philadelphia, PA; Pittsburgh, PA; Portland, OR; Richmond, VA; Salt Lake City, UT; San Antonio, TX; San Francisco, CA; Seattle, WA; and St. Louis, MO. Categories of individuals covered by the system: Present and former owners of, subscribers to, claimants to, persons entitled to, and inquirers concerning United States Treasury securities (except savings-type securities) and interest thereon and such securities for which the Treasury acts as agent including, but not limited to, Treasury Bonds, Notes, and Bills; Adjusted Service Bonds; Armed Forces Leave Bonds; and Federal Housing Administration Debentures. Categories of records in the system: (1) Issuance: Records relating to tenders, bids, subscriptions, advices of shipment, requests (applications) for original issue, and correspondence concerning erroneous issue and nonreceipt of securities. (2) Holdings: Records of ownership and interest activity on registered or recorded United States securities (other than savings-type securities); records about fees for TREASURY DIRECT accounts exceeding a stipulated amount; change of name and address notices; correspondence concerning errors in registration or recordation; nonreceipt or over- and underpayments of interest and principal; records of interest activity; records of unclaimed accounts; and letters concerning the New York State tax exemption for veterans of World War I. (3) Transactions (redemptions, payments, reissues, transfers, and exchanges): Records which include securities transaction requests; records about fees for definitive securities issued; legal papers supporting transactions; applications for transfer, disposition, or payment of securities of deceased or incompetent owners; records of Federal estate tax transactions; certificates of ownership covering paid overdue bearer securities; records of erroneous redemption transactions; records of retired securities; and payment records. (4) Claims: Records including correspondence concerning lost, stolen, [[Page 69941]] destroyed, or mutilated United States securities (other than savings- type securities) or securities for which the Treasury acts as agent and interest coupons thereon; bonds of indemnity; legal documents supporting claims for relief; and records of caveats entered. (5) Inquiries: Records of correspondence with individuals who have requested information concerning United States Treasury securities (other than savings-type securities) or securities for which the Treasury acts as agent. (6) All of the above categories of records except ``(4) Claims'' include records of Treasury bills, notes, and bonds in the TREASURY DIRECT Book-entry Securities System. (7) Records in connection with the commercial book-entry system relate to information on tenders and in accounts maintained in the system. Authority for maintenance of the system: 31 U.S.C. 3101 et seq. and 5 U.S.C. 301. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: A record or information from a record maintained in this system of records may be disclosed as a routine use to: (1) Agents or contractors of the Department for the purpose of administering the public debt of the United States; (2) next-of-kin, voluntary guardian, legal representative or successor in interest of a deceased or incapacitated owner of securities and others entitled upon transfer, exchange, distribution, or payment for the purpose of assuring equitable and lawful disposition of securities and interest; (3) any of the owners if the related securities are registered or recorded in the names of two or more owners; (4) the Internal Revenue Service for the purpose of facilitating the collection of the tax revenues of the United States; (5) the Department of Justice in connection with lawsuits to which the Department of the Treasury is a party or to trustees in bankruptcy for the purpose of carrying out their duties; (6) the Veterans Administration when it relates to the holdings of Armed Forces Leave Bonds to facilitate the redemption or disposition of these securities; (7) other federal agencies to effect salary or administrative offset for the purpose of collecting debts; (8) a consumer reporting agency, including mailing addresses obtained from the Internal Revenue Service, to obtain credit reports; (9) a debt collection agency, including mailing addresses obtained from the Internal Revenue Service, for debt collection services; (10) contractors conducting Treasury-sponsored surveys, polls, or statistical analyses relating to marketing or administration of the public debt of the United States; (11) appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license; (12) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal law proceedings or in response to a subpoena; (13) a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (14) disclose through computer matching information on individuals owing debts to the Bureau of the Public Debt to other Federal agencies for the purpose of determining whether the debtor is a Federal employee or retiree receiving payments which may be used to collect the debt through administrative or salary offset; (15) disclose through computer matching information on holdings of Treasury securities to requesting Federal agencies under approved agreements limiting the information to that which is relevant in making a determination of eligibility for Federal benefits administered by those agencies; and (16) disclose through computer matching, information on individuals with whom the Bureau of the Public Debt has lost contact, to other Federal agencies for the purpose of utilizing letter forwarding services to advise these individuals that they should contact the Bureau about returned payments and/or matured unredeemed securities. Disclosures to consumer reporting agencies: Debtor information is also furnished, in accordance with 5 U.S.C. 552a (b)(12) and section 3 of the Debt Collection Act of 1982, to consumer reporting agencies to encourage repayment of an overdue debt. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records in this system are stored in their original form in file cabinets, as information in electronic media, or on microform. Retrievability: Information can be retrieved by social security or account number, or, in some cases, alphabetically by name or numerically by security serial number. In the case of securities registered in more than one name, information relating thereto can generally only be retrieved by social security number or by the name of the first-named owner. Information about individuals submitting electronic bids can also be retrieved by bidder identification number, where such number has been assigned. Safeguards: Information is contained in secure buildings, Federal Records Centers, or in areas which are occupied either by officers and responsible employees of the Department who are subject to personnel screening procedures and to the Executive Branch and Treasury Department Standards of Conduct or by agents of the Department who are required by the Department to maintain proper control over records while in their custody. Additionally, since in most cases, numerous steps are involved in the retrieval process, unauthorized persons would be unable to retrieve information in a meaningful form. Information stored in electronic media is safeguarded by automatic data processing security procedures in addition to physical security measures. Additionally, for those categories of records stored in computers with terminal access, the information cannot be obtained or modified without proper passwords and preauthorized functional capability. Retention and disposal: Records of holdings, forms, documents, and other legal papers which constitute the basis for transactions subsequent to original issue are maintained for such time as is necessary to protect the legal rights and interests of the U.S. Government and the persons affected, or otherwise until they are no longer historically significant. Other records are disposed of at varying intervals in accordance with records retention schedules reviewed and approved by the National Archives and Records Administration (NARA). All records are destroyed by shredding, incineration, or maceration. Records in electronic media are electronically erased using accepted techniques. System manager(s) and address: Records relating to information contained in the Treasury Auction Automation Processing System: Assistant Commissioner, Office of Financing, Bureau of the Public Debt, Washington, DC 20239-0001. All other records: Assistant Commissioner, Office of Securities and Accounting Services, [[Page 69942]] Bureau of the Public Debt, Parkersburg, WV 26106-1328. Notification procedure: Individuals may submit their requests for determination if the system contains records pertaining to them or for access to records as provided under ``Records access procedures'' and ``Requests for access to records.'' Contesting records procedures or requests for correction of records and appeals from an initial denial of a request for correction of records may be submitted as provided under the applicable heading below. Record access procedures: Individuals who wish to request access to records relating to them or who wish to request correction of records they believe to be in error should submit such requests pursuant to the procedures set out below in compliance with the applicable regulations (31 CFR part 1, subpart C). Requests which do not comply fully with these procedures may result in noncompliance with the request, but will be answered to the extent possible. Requests for access to records: (1) Requests by individuals for information relating to records contained in the commercial book-entry system should be directed to the Assistant Commissioner, Office of Financing, Bureau of the Public Debt, Washington, DC 20239-0001. (2) Requests by individuals about securities they own: (a) For Treasury bills, notes, or bonds held in the TREASURY DIRECT Book-entry Securities System: Individuals may contact the nearest Federal Reserve Bank or Branch or the Bureau of the Public Debt as listed in the appendix 1 to this system of records. Individuals should provide sufficient information, including their social security number, to identify themselves as owners of securities and sufficient information, including account number, to identify their TREASURY DIRECT account. (b) For all other categories of records in this system of records: Individual owners should contact: Assistant Commissioner, Office of Securities and Accounting Services, Bureau of the Public Debt, Parkersburg, WV 26106-1328. Requests should contain information to identify themselves including name, address, and social security number; the type of security involved such as a registered note or bond, an Armed Forces Leave Bond, etc.; and, to the extent possible, specify the loan, issue date, denomination, exact form of registration, and other information about the securities. (3) Requests by individuals who are representatives of owners or their estates require appropriate authority papers. Write to: Assistant Commissioner, Office of Securities and Accounting Services, Bureau of the Public Debt, Parkersburg, WV 26106-1328, to obtain information on these requirements. (4) In all cases: The request for information will be honored only if the identity and right of the requester to the information have been established. Contesting records procedures: (1) A request by an individual contesting records procedures or for correction of records should be in writing, be signed, and, in order for the Privacy Act procedures to apply, state that the request is made pursuant to the Privacy Act of 1974. (2) The request should specify: (a) the dates of the prior correspondence with the Bureau or a Federal Reserve Bank or Branch concerning the records in question, (b) the specific records involved, (c) the change or correction requested, and (d) the reasons therefor. (3) The request must include any available evidence in support of the request and should be sent to: Assistant Commissioner, Office of Financing, Bureau of the Public Debt, Washington, DC 20239-0001, for requests concerning information relating to records contained in the commercial book-entry system; for all other records Assistant Commissioner, Office of Securities and Accounting Services, Bureau of the Public Debt, Parkersburg, WV 26106-1328, for all other requests. Appeals from an Initial Denial of a Request for Correction of Records: (1) An appeal from an initial denial of a request for correction of records must be in writing, be signed by the individual involved, and, in order for the Privacy Act procedures to apply, state that it is made pursuant to the Privacy Act of 1974. (2) All appeals must, to be handled under the Privacy Act procedures, be delivered to the address set forth for submission of appeals within 35 days of the individual's receipt of the initial denial of the requested correction. (3) All appeals must specify: (a) The records to which the appeal relates, (b) the date the initial request for correction of the records was made, and (c) the date that initial denial of the request for correction was received. (4) All appeals must also specify the reasons for the requester's disagreement with the initial denial of correction and must include any applicable supporting evidence. (5) Appeals should be addressed to the Commissioner, Bureau of the Public Debt, Washington, DC 20239-0001, or as otherwise provided in the applicable appendix to 31 CFR part 1, subpart C. Record source categories: Information contained in records in the system is furnished by the individuals or their authorized representatives as listed in ``Categories of Individuals,'' or is generated within the system itself. Exemptions claimed for the system: None. Appendix of TREASURY DIRECT Contacts This appendix lists the mailing addresses and telephone numbers of the places that may be contacted by individuals when inquiring about their securities accounts maintained in TREASURY DIRECT. The initials ``FRB'' stand for Federal Reserve Bank or Branch. FRB Atlanta: PO Box 662, Atlanta, GA 30301-0662; Telephone: (recording) 404-521-8657; (other) 404-521-8653. FRB Baltimore: PO Box 1378, Baltimore, MD 21203; Telephone: (recording) 410-576-3500; (other) 410-576-3553. FRB Birmingham: PO Box 830447, Birmingham, AL 35283-0447; Telephone: (recording) 205-731-8702; (other) 205-731-8708. FRB Boston: PO Box 2076, Boston, MA 02106-2076; Telephone: (recording) 617-973-3800; (other) 617-973-3810. FRB Buffalo: PO Box 961, Buffalo, NY 14240-0961; Telephone: (recording) 716-849-5158; (other) 716-849-5000. FRB Charlotte: PO Box 30248, Charlotte, NC 28230; Telephone: (recording) 704-358-2424; (other) 704-358-2410. FRB Chicago: PO Box 834, Chicago, IL 60690; Telephone: 312-322- 5369. FRB Cincinnati: PO Box 999, Cincinnati, OH 45201-0999; Telephone: 513-721-4794, ext. 334. FRB Cleveland: PO Box 6387, Cleveland, OH 44101-1687; Telephone: 216-579-2490. FRB Dallas: PO Box 655906, Dallas, TX 75265-5906; Telephone: (recording); 214-922-6100 (other) 214-922-6770. FRB Denver: PO Box 5228, Denver, CO 80217-5228; Telephone: (recording) 303-572-2475; (other) 303-572-2473. FRB Detroit: PO Box 1059, Detroit, MI 48231-1059; Telephone: (recording) 313-963-6140; (other) 313-964-6157. FRB El Paso: PO Box 100, El Paso, TX 79999; Telephone: (recording) 915-544-4730; (other) 915-521-8272 FRB Houston: PO Box 2578, Houston, TX 77252-2578; Telephone: 713-659-1629 or 1621. FRB Jacksonville: PO Box 2499, Jacksonville, FL 32231-2499; Telephone: (recording) 904-632-1178; (other) 904-632-1179 or 1190. FRB Kansas City: PO Box 419033, Kansas City, MO 64141-6033; Telephone: (recording) 816-881-2499; (other) 816-881-2883. FRB Little Rock: PO Box 1261, Little Rock, AR 72203; Telephone: (recording) 501-324-8275; (other) 501-324-8272. [[Page 69943]] FRB Los Angeles: PO Box 512077, Los Angeles, CA 90051-0077; Telephone: 213-624-7398. FRB Louisville: PO Box 32710, Louisville, KY 40232-2710; Telephone: (recording) 502-568-9240; (other) 502-568-9238. FRB Memphis: PO Box 407, Memphis, TN 38101; Telephone: (recording) 901-523-9380; (other) 901-579-2423. FRB Miami: PO Box 520847, Miami, FL 33152-0847; Telephone: (recording) 305-471-6257; (other) 305-471-6497. FRB Minneapolis: PO Box 291, Minneapolis, MN 55480-0291; Telephone: 612-204-6650 FRB Nashville: PO Box 24382, Nashville, TN 37202-4382; Telephone: (recording) 615-251-7236; (other) 615-251-7100. FRB New Orleans: PO Box 52948, New Orleans, LA 70152-2948; Telephone: (recording) 504-593-5839; (other) 504-593-3200. FRB New York: Federal Reserve, PO Station, New York, NY 10045; Telephone: (recording) 212-720-5823; (other) 212-720-6619. FRB Oklahoma City: PO Box 25129, Oklahoma City, OK 73125-0129; Telephone: (recording) 405-270-8660; (other) 405-270-8652. FRB Omaha: Securities Department, PO Box 3958, Omaha, NE 68103- 0958; Telephone: (recording) 402-221-5638; (other) 402-221-5636. FRB Philadelphia: PO Box 90, Philadelphia, PA 19105-0090; Telephone: (recording) 215-574-6580 or 6188; (other) 215-574-6680. FRB Pittsburgh: PO Box 867, Pittsburgh, PA 15230-0867; Telephone: (recording) 412-261-7988; (other) 412-261-7802. FRB Portland: PO Box 3436, Portland, OR 97208-3436; Telephone: (recording) 503-221-5931; (other) 503-221-5932. FRB Richmond: PO Box 27622, Richmond, VA 23261; Telephone: (recording) 804-697-8355; (other) 804-697-8372. FRB Salt Lake City: PO Box 30780, Salt Lake City, UT 84130-0780; Telephone: (recording) 801-322-7844; (other) 801-322-7882. FRB San Antonio: PO Box 1471, San Antonio, TX 78295; Telephone: (recording) 210-978-1330; (other) 210-978-1305. FRB San Francisco: PO Box 7702, San Francisco, CA 94120-7702; Telephone: (recording) 415-974-3491; (other) 415-974-2330. FRB Seattle: PO Box 3567, Seattle, WA 98124; Telephone: (recording) 206-343-3615; (other) 206-343-3605. FRB St. Louis: PO Box 14915, St. Louis, MO 63178; Telephone: 314-444-8703. United States Treasury, Washington, DC.: Bureau of the Public Debt, Capital Area Servicing Center, Washington, DC 20239-0001; Telephone: 202-874-4000; Device for hearing impaired, 202-874-4026. TREASURY/BPD .004 System name: Controlled Access Security System--Treasury/BPD. System location: Bureau of the Public Debt, Parkersburg, WV. Categories of individuals covered by the system: Bureau of the Public Debt employees, employees of contractors and service companies, and official visitors. Categories of records in the system: A record is created for each access to designated areas and contains the individual's name; card number; work shift; access level; time, date, and location of each use of the access card at a card reader. Authority for maintenance of the system: 31 U.S.C. Sec. 321; 41 CFR 101-20.103. Routine uses of records maintained in the System, including categories of users and the purposes of such uses: A record or information from a record maintained in this system may be disclosed as a routine use to: (1) Appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license; (2) a Federal, State, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection with criminal law proceedings, or in response to a subpoena; (4) a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, arbitrators and other parties responsible for the administration of the Federal labor- management program if needed in the performance of their authorized duties. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Electronic media and paper records. Retrievability: Information on individuals can be retrieved by name or card number. Safeguards: Both the central system and the peripheral system will have limited accessibility. Paper records and magnetic disks are maintained in locked file cabinets with access limited to those personnel whose official duties require access, such as the systems manager, Bureau security officials, and employee relations specialists. Access to terminals is limited through the use of passwords to those personnel whose official duties require access, as for paper records. Retention and disposal: The retention period is for three years; then the records are destroyed. System manager(s) and address: Director, Division of Administrative Services, 200 Third Street, Parkersburg, WV 26106-1328. Notification procedure: Address inquiries and initial requests for correction of records to: Director, Division of Administrative Services, Parkersburg, WV 26106-1328. Record access procedures: Individuals who wish to request access to records relating to them or who wish to request correction of records they believe to be in error should submit such requests pursuant to the procedures set out below in compliance with the applicable regulations (31 CFR part 1, subpart C). Requests which do not comply fully with these procedures may result in noncompliance with the request, but will be answered to the extent possible. Requests for Access to Records: (1) A request for access to records should be in writing, signed by the individual concerned, identify the system of records, and clearly indicate that the request is made pursuant to the Privacy Act of 1974. The Bureau reserves the right to require additional verification of an individual's identity. (2) The request should be submitted to the following: Director, Division of Administrative Services, Parkersburg, WV 26106-1328. (3) The request must state whether the requester wishes to be notified that the record exists or desires to inspect or obtain a copy of the record. If a copy of the record is desired, the requester must agree to pay the fees for copying the documents in accordance with 31 CFR part 1, subpart C. (4) Requests for records concerning a deceased or incapacitated individual should be accompanied either by [[Page 69944]] evidence of the requester's appointment as legal representative of the estate or by a statement attesting that no such representative has been appointed and giving the nature of the relationship between the requester and the individual. Requests for Correction of Records: (1) A request by an individual for correction of records should be in writing, signed by the individual involved, identify the system of records, and clearly state that the request is made pursuant to the Privacy Act of 1974. The Bureau reserves the right to require additional verification of an individual's identity. (2) The initial request should be submitted to the following: Director, Division of Administrative Services, Parkersburg, WV 26106-1328. (3) The request for correction should specify: (a) The dates of records in question; (b) the specific records alleged to be incorrect; (c) the correction requested; and (d) the reasons therefor. (4) The request must include any available evidence in support of the request. Appeals from an Initial Denial of a Request for Correction of Records: (1) An appeal from an initial denial of a request for correction of records must be in writing, signed by the individual involved, identify the system of records, and clearly state that it is made pursuant to the Privacy Act of 1974. The Bureau reserves the right to require additional verification of an individual's identity. (2) An appeal must, to be handled under the Privacy Act procedures, be addressed to the following: Commissioner, Bureau of the Public Debt, Washington, DC 20239-0001 (or as otherwise provided for in the applicable appendix to 31 CFR, part 1, subpart C), within 35 days of the individual's receipt of the initial denial of the requested correction. (3) An appeal must also specify: (a) The records to which the appeal relates; (b) the date of the initial request made for correction of the records, and (c) the date that the initial denial of the request for correction was received. (4) An appeal must also specify the reasons for the requester's disagreement with the initial denial of correction and must include any applicable supporting evidence. Contesting record procedures: See ``Notification Procedure'' and ``Record Access Procedures.'' Record source categories: The individual concerned, his/her supervisor, or an official of the individual's firm or agency. Exemptions claimed for the system: None. TREASURY/BPD .005 System name: Employee Assistance Records--Treasury/BPD. System location: Bureau of the Public Debt, 200 Third Street, Parkersburg, West Virginia 26106. This system covers Public Debt employee assistance records that are maintained by another Federal, State, or local government, or contractor under an agreement with Public Debt to provide the Employee Assistance Program (EAP) functions. The system location of entities under an agreement with Public Debt is available from the system manager. Note: Records covering individuals described in ``Categories of individuals covered by the system'' who are or were counseled through a Public Debt negotiated agreement with the U.S. Public Health Service, Department of Health and Human Resources, are not covered by this notice. Those records are maintained by the Public Health Service and its Privacy Act system notice (09-15-0001, Division of Federal Occupational Health Medical and Counseling Records, or 09-90-0010, Employee Assistance Program Records) applies. Categories of individuals covered by the system: Public Debt employees and former employees who will be or have been counseled, either by self-referral or supervisory-referral regarding drug abuse, alcohol, emotional health, or other personal problems. Where applicable, this system also covers family members of these employees when the family member utilizes the services of the EAP as part of the employee's counseling or treatment process. Categories of records in the system: This system contains records of each employee and, in some cases, family members of the employee who have utilized the Employee Assistance Program for a drug, alcohol, emotional, or personal problem. Examples of information which may be found in each record are the individual's name, social security number, date of birth, grade, job title, home address, telephone numbers, supervisor's name and telephone number, assessment of problem, and referrals to treatment facilities and outcomes. Authority for maintenance of the system: 5 U.S.C. 301, 7361, 7362, 7904; 44 U.S.C. 3101. Routine uses of records maintained in the System, including categories of users and the purpose of such uses: These records and information in these records may be disclosed to: (1) An entity under contract with Public Debt for the purpose of providing the EAP function; (2) medical personnel to the extent necessary to meet a bona fide medical emergency in accordance with the Confidentiality of Alcohol and Drug Abuse Patient Records regulations (42 CFR part 2); (3) qualified personnel for the purpose of conducting scientific research, management audits, financial audits, or program evaluation, provided individual identifiers are not disclosed in any manner, in accordance with the Confidentiality of Alcohol and Drug Abuse Patient Records regulations (42 CFR part 2); (4) a third party upon authorization by an appropriate order of a court of competent jurisdiction granted after application showing good cause therefor, in accordance with the Confidentiality of Alcohol and Drug Abuse Patient Records regulations (42 CFR part 2); (5) the Department of Justice or other appropriate Federal agency in defending claims against the United States when the records are not covered by the Confidentiality of Alcohol and Drug Abuse Patient Records regulations at 42 CFR part 2. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records and electronic media. Retrievability: These records are retrieved by the name and social security number of the individual on whom they are maintained. Safeguards: Records are stored in locked safes with combination locks. Only individuals with a need-to-know have access. Automated records are protected by restricted access procedures. Access to records is strictly limited to agency or contractor officials with a bona fide need for the records. These records are always maintained apart from any other system of records. When Public Debt contracts with an entity for the purpose of providing the EAP functions, the contractor shall be required to maintain Privacy Act safeguards with respect to such records. The contractor will surrender to Public Debt all of these records as well as any new records at the time of contract termination. Also, when the disclosure of records is requested, the contractor will not make the determination about whether the records may be disclosed. [[Page 69945]] Retention and disposal: The retention period is 3 years after termination of counseling or until any litigation is resolved. If an employee is no longer employed by Public Debt, records are retained for 3 years after the official date of termination. Then the records are destroyed. System manager and address: Director, Human Resources Division, Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26106-1328. Notification procedure: Address inquiries and initial requests for correction of records to: Director, Human Resources Division, Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26106-1328. Record access procedures: Individuals who wish to request access to records relating to them or who wish to request correction of records they believe to be in error should submit such requests pursuant to the procedures set out below in compliance with the applicable regulations (31 CFR part 1 subpart C). Requests which do not comply fully with these procedures may result in noncompliance with the request, but will be answered to the extent possible. Requests for Access to Records: (1) A request for access to records must be in writing, signed by the individual concerned, identify the system of records, and clearly indicate that the request is made pursuant to the Privacy Act of 1974. At least two items of identification must be furnished; e.g., date of birth; social security number; dates of employment, if request is by employee; relationship to employee, if request is by family member; or similar information. Public Debt reserves the right to require additional verification of an individual's identity; (2) The request is to be submitted to the Director, Human Resources Division, Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26106-1328; (3) The request must state whether the requester wishes to be notified that the record exists or desires to inspect or obtain a copy of the record. If a copy of the record is desired, the requester must agree to pay the fees for copying the documents in accordance with 31 CFR part 1 subpart C; (4) Requests for records concerning a deceased or incapacitated individual must be accompanied either by evidence of the requester's appointment as legal representative of the estate or by a notarized statement attesting that no such representative has been appointed and giving the nature of the relationship between the requester and the individual. Requests for Correction of Records: (1) A request by an individual for correction of records must be in writing, signed by the individual involved, identify the system of records, and clearly state that the request is made pursuant to the Privacy Act of 1974. At least two items of identification must be furnished; e.g., date of birth; social security number; dates of employment, if request is by employee; relationship to employee, if request is by family member; or similar information. Public Debt reserves the right to require additional verification of an individual's identity; (2) The initial request is to be submitted to the Director, Human Resources Division, 200 Third Street, Parkersburg, WV 26106-1328; (3) The request for correction should specify: (a) The dates of records in question, (b) the specific records alleged to be incorrect, (c) the correction requested, and (d) the reasons therefor; (4) The request must include any available evidence in support of the request. Appeals from an Initial Denial of a Request for Correction of Records: (1) An appeal from an initial denial of a request for correction of records must be in writing, signed by the individual involved, identify the system of records, and clearly state that it is made pursuant to the Privacy Act of 1974. At least two items of identification must be furnished; e.g., date of birth; social security number; dates of employment, if request is by employee; relationship to employee, if request is by family member; or similar information. Public Debt reserves the right to require additional verification of an individual's identity; (2) Appellate determinations will be made by the Commissioner of the Public Debt or the delegate of such officer. Appeals should be addressed as follows: Privacy Act Amendment, Chief Counsel, Bureau of the Public Debt, Department of the Treasury, 999 E Street, NW, Room 503, Washington, DC 20239-0001 (or as otherwise provided for in the applicable appendix to 31 CFR part 1 subpart C), within 35 days of the individual's receipt of the initial denial of the requested correction; (3) An appeal must also specify: (a) The records to which the appeal relates, (b) the date of the initial request made for correction of the records, and (c) the date that the initial denial of the request for correction was received; (4) An appeal must also specify the reasons for the requester's disagreement with the initial denial of correction and must include any applicable supporting evidence. Contesting record procedures: See ``Notification Procedure'' and ``Record Access Procedures.'' Record source categories: Information in this system of records comes from the individual to whom it applies, the supervisor of the individual if the individual was referred by a supervisor, or the Employee Assistance Program staff member who records the counseling session. Exemptions claimed for the system: None. TREASURY/BPD .006 System name: Health Service Program Records--Treasury/BPD. System location: Bureau of the Public Debt, 200 Third Street, Parkersburg, WV 26106- 1328. Categories of individuals covered by the system: (1) Bureau of the Public Debt employees who receive services under the Federal Employee Health Services Program from the Public Debt Health Unit in Parkersburg, West Virginia. (2) Federal employees of other organizations in the Parkersburg, West Virginia, vicinity who receive services under the Federal Employee Health Services Program from the Public Debt Health Unit in Parkersburg, West Virginia. (3) Non-Federal individuals working in or visiting the buildings, who may receive emergency treatment from the Public Debt Health Unit in Parkersburg, West Virginia. Categories of records in the system: This system is comprised of records developed as a result of an individual's utilization of services provided under the Federal Government's Health Service Program. These records contain information such as: Examination, diagnostic, assessment and treatment data; laboratory findings; nutrition and dietetic files; nursing notes; immunization records; blood donor records; CPR training; First Aider; names, social security number, date of birth, handicap code, addresses, and telephone numbers of individual; name, address, and telephone number of individual's physician; name, address, and telephone number of hospital; name, address, and telephone number of emergency contact; and information obtained from the individual's physician; and record of requested accesses by any Public Debt employee [[Page 69946]] (other than Health Unit personnel) who has an official need for the information. Note: This system does not cover records related to counseling for drug, alcohol, or other problems covered by System No. Treasury/ BPD .005--Employee Assistance Records. Medical records relating to a condition of employment or an on-the-job occurrence are covered by the Office of Personnel Management's System of Records No. OPM/GOVT- 10--Employee Medical File System Records. Authority for maintenance of the system: Title 5 U.S.C. 7901. Purpose(s): These records document an individual's utilization on a voluntary basis of health services provided under the Federal Government's Health Service Program at the Health Unit at the Bureau of the Public Debt in Parkersburg, West Virginia. Data is necessary to ensure proper evaluation, diagnosis, treatment, and referral to maintain continuity of care; a medical history of care received by the individual; planning for further care of the individual; a means of communication among health care members who contribute to the individual's care; a legal document of health care rendered; a tool for evaluating the quality of health care rendered. Routine uses of records maintained in the System, including categories of users and the purposes of such uses: A record or information from a record maintained in this system of records may be disclosed as a routine use to: (1) Medical personnel under a contract agreement with Public Debt; (2) a Federal, State, or local public health service agency as required by applicable law, concerning individuals who have contracted certain communicable diseases or conditions. Such information is used to prevent further outbreak of the disease or condition; (3) appropriate Federal, State, or local agencies responsible for investigation of an accident, disease, medical condition, or injury as required by pertinent legal authority; (4) the Department of Justice in connection with lawsuits in which the Department of the Treasury is a party or has an interest; (5) a Federal agency responsible for administering benefits programs in connection with a claim for benefits filed by an employee; (6) a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual; (7) a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in response to a subpoena or in connection with criminal law proceedings. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records and electronic media. Retrievability: These records are retrieved by the name of the individual to whom they pertain. Safeguards: These records are maintained in a secured room with access limited to Health Unit personnel whose duties require access. Medical personnel under a contract agreement who have access to these records are required to maintain adequate safeguards with respect to such records. Retention and disposal: Records are maintained in accordance with National Archives and Records Administration retention schedules. Paper and microform records ready for disposal are destroyed by shredding or burning. Records in electronic media are electronically erased using accepted techniques. System managers and address: Director, Division of Administrative Services, Bureau of the Public Debt, Parkersburg, West Virginia 26106-1328. Notification procedure: Individuals may submit their requests for determination if the system contains records pertaining to them or for access to records as provided under ``Record Access Procedures.'' Requests must be made in compliance with the applicable regulations (31 CFR part 1, subpart C). Requests which do not comply fully with these procedures may result in noncompliance with the request, but will be answered to the extent possible. Record access procedures: (1) A request for access to records should be in writing, signed by the individual concerned, identify the system of records, and clearly indicate that the request is made pursuant to the Privacy Act of 1974. If the individual is seeking access in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but instead showing a name and signature. If the individual is seeking access by mail, identity may be established by the presentation of a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau reserves the right to require additional verification of an individual's identity. (2) The request should be submitted to the following: Director, Division of Administrative Services, Bureau of the Public Debt, Parkersburg, West Virginia 26106-1328. (3) The request must state whether the requester wishes to be notified that the record exists or desires to inspect or obtain a copy of the record. If a copy of the record is desired, the requester must agree to pay the fees for copying the documents in accordance with 31 CFR 1.26(d)(2)(ii). An individual who requests access to a Health Service Program Record shall, at the time the request is made, designate in writing the name of a responsible representative who will be willing to review the record and inform the subject individual of its content. This does not permit the representative to withhold the records from the requester. Rather, the representative is expected to provide access to the records while explaining sensitive or complex information contained in the records. Contesting record procedures: (1) A request by an individual contesting the content of records or for correction of records should be in writing, signed by the individual involved, identify the system of records, and clearly state that the request is made pursuant to the Privacy Act of 1974. If the request is made in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but instead showing a name and signature. If the request is by mail, identity may be established by the presentation of a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau reserves the right to require additional verification of an individual's identity. (2) The initial request should be submitted to the following: Director, Division of Administrative Services, Bureau of the Public Debt, Parkersburg, West Virginia 26106-1328. (3) The request should specify: (a) The dates of records in question, (b) the specific records alleged to be incorrect, (c) the correction requested, and (d) the reasons therefor. (4) The request must include [[Page 69947]] any available evidence in support of the request. Appeals from an Initial Denial of a Request for Correction of Records: (1) An appeal from an initial denial of a request for correction of records must be in writing, signed by the individual involved, identify the system of record, and clearly state that it is made pursuant to the Privacy Act of 1974. If the individual is making an appeal in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but instead showing a name and signature. If the individual is making an appeal by mail, identity may be established by the presentation of a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau reserves the right to require additional verification of an individual's identity. (2) Appellate determinations will be made by the Commissioner of the Public Debt or the delegate of such officer. Appeals made by mail should be addressed to, or delivered personally to: Privacy Act Amendment Appeal, Chief Counsel, Bureau of the Public Debt, 999 E Street, NW., Room 503, Washington, DC 20239-0001 (or as otherwise provided for in the applicable appendix to 31 CFR part 1, subpart C), within 35 days of the individual's receipt of the initial denial of the requested correction. (3) An appeal must also specify: (a) The records to which the appeal relates, (b) the date of the initial request made for correction of the records, and (c) the date that the initial denial of the request for correction was received. (4) An appeal must also specify the reasons for the requester's disagreement with the initial denial of correction and must include any applicable supporting evidence. Record source categories: Information in this system of records comes from the individual to whom it applies; laboratory reports and test results; Health Unit physicians, nurses, and other medical technicians who have examined, tested, or treated the individual; the individual's personal physician; other Federal employee health units; and other Federal agencies. Exemptions claimed for the system: None. TREASURY BPD .007 System name: Gifts to Reduce the Public Debt--Treasury/BPD. System location: Bureau of the Public Debt, Office of Securities and Accounting Services, Capital Area Servicing Center, C Street Building, Washington, DC 20239-0001. Categories of individuals covered by the system: Donors of gifts to reduce the public debt. Categories of records in the system: Correspondence; copies of checks, money orders, or other payments; copies of wills and other legal documents; and other material related to gifts to reduce the public debt, received on or after October 1, 1984, by the Bureau of the Public Debt either directly from the donor or through the donor's Congressional or other representative. This system does not cover gifts to reduce the public debt received prior to October 1, 1984, when this function was handled by the Financial Management Service. This system of records does not cover gifts sent to other agencies, such as gifts sent with one's Federal income tax return to the Internal Revenue Service. This system does not include any other gifts to the United States. Authority for maintenance of the system: Title 31 U.S.C. 3113. Purpose(s): These records document the receipt from donors of gifts to reduce the public debt. They provide a record of correspondence acknowledging receipt, information concerning any legal matters, and a record of depositing the gift and accounting for it. Routine uses of records maintained in the System, including categories of users and the purposes of such uses: These records and information in these records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing a statute, rule, regulation, order, or license; (2) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in response to a subpoena, or in connection with criminal law proceedings; (3) Provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) Disclose information to agents or contractors of the Department for the purpose of administering the public debt of the United States; (5) Disclose information to a legal representative of a deceased donor for the purpose of properly administering the estate of the deceased; (6) Disclose information to the Internal Revenue Service for the purpose of confirming whether a tax-deductible event has occurred; (7) Disclose information to the Department of Justice in connection with lawsuits in which the Department of the Treasury is a party or has an interest. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records, microform, and electronic media. Retrievability: These records are retrieved by the name of the donor; amount of gift, type of gift; date of gift; social security number of donor, if provided; control number, check number; State code. Safeguards: These records are maintained in controlled access areas. Automated records are protected by restricted access procedures. Checks and other payments are stored in locked safes with access limited to personnel whose duties require access. Retention and disposal: Records of gifts to reduce the public debt are maintained in accordance with National Archives and Records Administration retention schedules. All records are destroyed by incineration or shredding. Records in electronic media are electronically erased using accepted techniques. System manager(s) and address: Fiscal Officer, Capital Area Servicing Center, Office of Securities and Accounting Services, Bureau of the Public Debt, C Street Building, Washington, DC 20239-0001. Notification procedure: Address inquiries and initial requests for correction of records to the System Manager. Record access procedures: Individuals who wish to request access to records relating to them or who wish to request correction of [[Page 69948]] records they believe to be in error should submit such requests pursuant to the procedures set out below in compliance with the applicable regulations (31 CFR part 1, subpart C). Requests which do not comply fully with these procedures may result in noncompliance with the request, but will be answered to the extent possible. Requests for Access to Records: (1) A request for access to records should be in writing, signed by the individual concerned, identify the system of records, and clearly indicate that the request is made pursuant to the Privacy Act of 1974. If the individual is seeking access in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but instead showing a name and signature. If the individual is seeking access by mail, identity may be established by the presentation of a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau reserves the right to require additional verification of an individual's identity; (2) The request should be submitted to the following: Fiscal Officer, Capital Area Servicing Center, Office of Securities and Accounting Services, Bureau of the Public Debt, C Street Building, Washington, DC 20239-0001; (3) The request must state whether the requester wishes to be notified that the record exists or desires to inspect or obtain a copy of the record. If a copy of the record is desired, the requester must agree to pay the fees for copying the documents in accordance with 31 CFR 1.26(d)(2)(ii). Requests for Correction of Records: (1) A request by an individual for correction of records should be in writing, signed by the individual involved, identify the system of records, and clearly state that the request is made pursuant to the Privacy Act of 1974. If the individual is seeking correction in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but instead showing a name and signature. If the individual is seeking correction by mail, identity may be established by the presentation of a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau reserves the right to require additional verification of an individual's identity; (2) The initial request should be submitted to the following: Fiscal Officer, Capital Area Servicing Center, Office of Securities and Accounting Services, Bureau of the Public Debt, C Street Building, Washington, DC 20239-0001; (3) The request for correction should specify: (a) The dates of records in question, (b) the specific records alleged to be incorrect, (c) the correction requested, and (d) the reasons therefor; (4) The request must include any available evidence in support of the request. Appeals from an Initial Denial of a Request for Correction of Records: (1) An appeal from an initial denial of a request for correction of records must be in writing, signed by the individual involved, identify the system of records and clearly state that it is made pursuant to the Privacy Act of 1974. If the individual is making an appeal in person, identity may be established by the presentation of a single official document bearing the individual's photograph or by the presentation of two items of identification without the photograph but instead showing a name and signature. If the individual is making an appeal by mail, identity may be established by the presentation of a signature, address, and one other identifier such as a photocopy of an official document bearing the individual's signature. The Bureau reserves the right to require additional verification of an individual's identity; (2) Appellate determinations will be made by the Commissioner of the Public Debt or the delegate of such officer. Appeals made by mail should be addressed to, or delivered personally to: Privacy Act Amendment Appeal, Chief Counsel, Bureau of the Public Debt, 999 E Street, NW., Room 503, Washington, DC 20239-0001 (or as otherwise provided for in the applicable appendix to 31 CFR part 1, subpart C), within 35 days of the individual's receipt of the initial denial of the requested correction; (3) An appeal must also specify: (a) The records to which the appeal relates, (b) the date of the initial request made for correction of the records, and (c) the date that the initial denial of the request for correction was received; (4) An appeal must also specify the reasons for the requester's disagreement with the initial denial of correction and must include any applicable supporting evidence. CONTESTING RECORD PROCEDURES: See ``Notification Procedure'' and ``Record Access Procedures.'' RECORD SOURCE CATEGORIES: Information in this system of records comes from the individual to whom it applies, executors, administrators, and other involved persons. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. BILLING CODE: 4810-42-P United States Secret Service TREASURY/USSS .001 SYSTEM NAME: Administrative Information System--Treasury/USSS. SYSTEM LOCATION: (a) U.S. Secret Service (Headquarters), 1800 G St. NW, Washington, DC 20223. Components of this System are geographically dispersed throughout U.S. Secret Service field offices. (See below, United States Secret Service, appendix A, listing the addresses of Secret Service offices.) (b) U.S. Secret Service Uniformed Division, 1310 L St., NW, Washington, DC 20005; (c) Presidential Protective Division, U.S. Secret Service, Room 10, Old Executive Office Building, 17th and Pennsylvania Ave., NW, Washington, DC 20500; (d) Vice Presidential Protective Division, U.S. Secret Service, Old Executive Office Building, Room 295, Washington, DC 20500; (e) Dignitary Protective Division U.S. Secret Service, 1310 L St., NW, Washington, DC 20005; (f) Anacostia Naval Station, Bldg. 411, 2701 South Capital Street, SE, Washington, DC 20373; (g) Johnson Protective Division, U.S. Secret Service, PO Box 921, Stonewall, TX 78671; (h) Ford Protective Division, U.S. Secret Service, PO Box 955, Rancho Mirage, CA 92270-955; (i) Technical Security Division, U.S. Secret Service, 1709 New York Avenue, NW., Washington, DC 20500; (j) Carter Protective Division, U.S. Secret Service, PO Box 308, Plains, GA 31780. (k) Reagan Protective Division, U.S. Secret Service, 2121 Avenue Of the Stars, Century City, CA 90067, (l) Bush Protective Division, U.S. Secret Service PO Box 79797, Houston, Texas 77279-9797, (m) White House Section, U.S. Secret Service, Old Executive Office Bldg., Rm. 23, Washington, DC 20500. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (a) Individuals who are now or were Secret Service employees; (b) Individuals, contractors, and vendors, [[Page 69949]] etc., who are presently doing or previously did business with the Secret Service; (c) Claimants against the Secret Service under the Federal Tort Claims Act and the Military Personnel and Federal Employees Claims Act. CATEGORIES OF RECORDS IN THE SYSTEM: (a) Records containing information on issuance of Secret Service equipment and accountable government property; (b) Records containing procurement negotiations, contracts, agreements, etc., with the Secret Service; (c) Records containing information on past, present, and future administrative correspondence with individuals, contractors, vendors, etc., who have or plan to enter into contractual agreements with the Secret Service; (d) Records on vehicle accidents, injuries, fatalities. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Title 40 and 41 of the U.S. Code, and other rules and regulations where applicable; 5 U.S.C. 301; 44 U.S.C. 3101. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: (1) Disclosure of information to the Department of Treasury, GAO, OMB, GSA, the Department of Justice and other Federal, state, and local government agencies regarding purchases, contracts, and anticipated purchases and contracts of the Secret Service; (2) To provide administrative services for the Secret Service and maintain administrative records as required by law; (3) To use in the adjudication of any claim for or against the Secret Service; (4) Disclosure to individuals, contractors, vendors, etc., for the purpose of inquiries relating to or confirmation of orders and purchases; (5) Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service. POLICIES AND PRACTICES FOR STORING RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are contained in file jackets and portions of the information are stored electronically at Headquarters. RETRIEVABILITY: Records may be retrieved by name and/or number. SAFEGUARDS: (1) File jackets and electronic data at Headquarters are located in locked rooms which are secured by alarms and other internal security devices with guards on duty on an around the clock basis. Access is available only to employees responsible for records management and operational employees who have a need for such information, each of whom holds a top secret security clearance; (2) The file jackets in Secret Service field offices are located in locked file cabinets or in locked rooms when Secret Service employees are not on duty. Access to the system is limited to employees of the Secret Service holding top secret security clearances. RETENTION AND DISPOSAL: The file jackets and electronic data are retained in accordance with mandatory National Archives Records Administration (NARA), General Records Schedules 3, 4, 8, 10, 11, 13, & 23. Disposal is by burning, shredding, and/or electronic deletion. SYSTEM MANAGER(S) AND ADDRESS: Assistant Director, Office of Administration, U.S. Secret Service, 1800 G St., NW, Rm. 850 Washington, DC 20223. Notification procedure: Individuals who wish to present a request as to whether this system contains records pertaining to them should address inquiries to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Record access procedures: Requests for information contained in this system should be addressed to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Contesting record procedures: See ``Record access procedures'' above. Record source categories: (a) Individuals who are presently or were Secret Service employees; (b) Individuals, corporations, companies, contractors, etc., previously engaged or presently engaged in business with the Secret Service; (c) Claimants. Exemptions claimed for the system: None. TREASURY/USSS .002 System name: Chief Counsel Record System--Treasury/USSS. System location: Office of Chief Counsel, United States Secret Service, 1800 G St., NW, Washington, DC 20223. Categories of individuals covered by the system: (a) Individuals who have filed administrative claims; (b) Individuals involved in litigation against the U.S. Secret Service; (c) Individuals who have filed a petition regarding forfeiture; (d) Employees, former employees or applicants who have filed equal employment opportunity claims against the U.S. Secret Service; (e) Employees or former employees who have appealed disciplinary actions taken against them by the U. S. Secret Service to the Merit System Protection Board. Categories of records in the system: (a) Copies of administrative claims filed against the Secret Service or employees of the U.S. Secret Service and responses thereto; (b) Any type of legal document, including but not limited to complaints, summaries, affidavits, litigation reports, motions, and any other court filing or administrative filing or evidence; (c) Records concerning requests for information regarding the use of reproductions of obligations of the United States including bonds, checks, coins, coupons, currencies (U.S. and foreign), fractional notes, postage stamps (U.S. and foreign), postal money orders, and postmarks. Authority for maintenance of the system: 18 U.S.C. 3056; 28 U.S.C. 2672 (Federal Tort Claims Act); 18 U.S.C. 471-509. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) Administrative claims may be routinely sent to Department of Justice attorneys to assist them in litigation involving the Secret Service; (2) Legal records and litigation reports may be sent to Department of Justice attorneys to assist them in the preparation for litigation involving the U.S. Secret Service; (3) Records indicating a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be referred to the appropriate Federal, state, local or foreign agency charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto; (4) Disclosures to opposing counsel, a court magistrate or administrative tribunal in the course of a legal proceeding, and disclosures to opposing counsel in the course of [[Page 69950]] discovery proceedings for the purpose of, enforcing, or prosecuting, a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto; (5) Disclosures to Federal, state or local agencies maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit; (6) Disclosures to a Federal agency in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter; (7) Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are contained in file jackets. Retrievability: This System is indexed chronologically for administrative claims and requests for information regarding reproductions. Access to the physical files containing litigation records is by name. Safeguards: The file jackets are secured in a locked room with guards on duty on an around-the-clock basis. Access to the records is available only to employees responsible for record management and operational employees who have a need for such information, each of whom holds a top secret security clearance. Retention and disposal: (1) Closed litigation case files are retained for a period of 5 years; (2) Administrative claims, and requests for information are disposed of at varying intervals in accordance with the records retention schedule approved by the National Archives and Records Administration. Any disposal is by shredding and/or burning. System manager(s) and address: Chief Counsel, U.S. Secret Service, 1800 G St., NW, Room 842, Washington, DC 20223. Notification procedure: Individuals who wish to present a request as to whether the system contains records pertaining to them should address inquiries to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Record access procedures: Requests for information contained in this System should be addressed to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Contesting record procedures: See ``Record access procedures'' above. Record source categories: (a) Administrative claims are filed by those individuals who believe that they have a claim against the U.S. Secret Service; (b) Individuals who are involved in legal proceedings against the U.S. Secret Service. All litigation reports are initiated by Office of Chief Counsel, U.S. Secret Service; (c) Requests for information regarding the use of reproductions from Secret Service field offices, the general public, and from professional organizations; other Federal agencies, and Federal, State and local courts. Exemptions claimed for the system: None. TREASURY/USSS .003 System name: Criminal Investigation Information System--Treasury/USSS. System location: (a) United States Secret Service, (Headquarters) 1800 G St., NW, Washington, DC 20223; (b) Components of this System are geographically dispersed throughout Secret Service field offices. (See United States Secret Service appendix A listing the addresses of Secret Service field offices.) Categories of individuals covered by the system: (a) Individuals who have been or are currently the subject of a criminal investigation by the U.S. Secret Service in connection with the performance by that agency of its authorized criminal investigative functions; (b) Individuals who are payees, registered owners or endorsers of stolen or lost obligations and other securities of the United States; (c) Individuals who are witnesses, complainants, informants, suspects, defendants, fugitives, released prisoners, correspondents, organized crime figures, and victims of crimes who have been identified by the Secret Service in the conduct of criminal investigations or by information supplied by other law enforcement agencies, government units, and the general public. Categories of records in the system: (a) Records containing information compiled for the purpose of identifying individual criminal offenders and alleged offenders and consisting only of identifying data and notations of arrest, the nature and disposition of criminal charges, sentencing, confinement, release, and parole or probation status; (b) Records containing information compiled for the purpose of a criminal investigation, including reports of informants and investigators, and associated with an identifiable individual; (c) Records containing reports identifiable with an individual compiled at various stages of the process of enforcement of criminal laws from arrest or indictment through release from supervision; (d) Records containing investigatory material compiled for law enforcement purposes, including but not limited to, handwriting exemplars; laboratory analyses of inks and papers; handwriting analyses; petitions for the remission of forfeitures; notice of non- receipt of Treasury drafts; affidavits of forged endorsements; opinions of the examiner of questioned documents; reports or opinions from the examination of computer evidence; reports or opinions from the examination of altered cellular telephones; certificates by owners of U.S. registered securities concerning forged requests for payments or assignments; applications for relief on account of loss, theft, or destruction of U.S. Savings Bonds or checks; photographic reproductions of obligations and other securities of the United States; contraband items; claims against the United States for the proceeds of government checks and bonds; and reports necessary for the settlement of check and bond claims; names and telephone numbers of persons intercepted by electronic, mechanical, or other device under the provisions of Title 18 U.S.C., Section 2510 et.seq. compiled during the lawful course of a criminal or civil investigation. [[Page 69951]] Authority for maintenance of the system: 18 U.S.C. 3056. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) Disclosure to Federal, state, and local government agencies foreign or domestic, having prosecutive and civil law enforcement functions for use by attorneys, magistrates, and judges, parole or probation authorities and other law enforcement authorities for the purpose of developing a criminal or civil investigation, prosecuting, sentencing, or determining the parole and probation status of criminal offenders or suspected criminal offenders; (2) Disclosure to personnel of other Federal, state and local law enforcement agencies, foreign or domestic, for the purpose of developing information on subjects involved in Secret Service criminal investigations and assisting other law enforcement agencies in the investigation and prosecution of violations of the criminal laws which those agencies are responsible for enforcing; (3) Disclosure to personnel of Federal, state, and local governmental agencies, where such disclosure is considered reasonably necessary for the purpose of furthering Secret Service efforts to investigate the activities of and apprehend criminal offenders and suspected criminal offenders; (4) Disclosure to personnel of Federal, state, and local governmental agencies, foreign and domestic, where there is a showing of reasonable necessity to obtain such information to accomplish a valid law enforcement purpose; (5) Disclosure to employees and officials of financial and commercial business firms and to private individuals of identifying information pertaining to actual or suspected criminal offenders where such disclosure is considered reasonably necessary for the purpose of furthering Secret Service efforts to investigate the activities of and apprehend criminal offenders and suspected criminal offenders; (6) Records maintained in this System indicating a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed to the appropriate agency, whether Federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto; (7) Disclosures in the course of presenting evidence to a court, magistrate or administrative tribunal and disclosures to opposing counsel in the course of discovery proceedings for the purpose of enforcing, or prosecuting, a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto; (8) Disclosures to Federal, state or local agencies maintaining civil, criminal or other pertinent information or enforcement information relevant to an agency decision concerning the hiring or retention of an employee, or the issuance of a license, grant or other benefit; (9) Disclosures to a Federal, state or local agency in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter; (10) Disclosures of information relating to criminal and civil proceedings to the news media in accordance with the guidelines contained in 28 CFR 50.2; (11) Disclosure in connection with the utilization by the Secret Service of the Northern Virginia Regional Identification System for the storage and retrieval of fingerprint information maintained by the Secret Service; (12) Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: All records comprising this system are contained in file jackets, computerized data systems, microfilm and microfiche. Portions of the indices and information contained in the records are maintained in electronic storage media located at Headquarters. Retrievability: This system is indexed by name, address, vehicle license number, and/or telephone number, and is retrieved through computer search of magnetic media indices both at Headquarters and in the field offices. Additionally, subjects are retrievable from the computerized files by physical description. Access to the physical files containing records is by case number. Safeguards: (1) At Headquarters, the field jackets containing the records are secured by alarms, and other internal security devices, in locked rooms with guards on duty on an around-the-clock basis. Access to the records is available only to employees responsible for records management and operational employees with a ``need to know,'' each of whom has a top secret security clearance; (2) In field offices the file jackets are located in locked filing cabinets and when Secret Service employees are not on duty, in locked rooms. Access to the system is controlled and limited to employees of the Secret Service holding top secret security clearances. Retention and disposal: (1) All Judicial cases, 20 years; (2) Non-judicial criminal investigative cases (except non-judicial check and bond cases), 10 years; (3) Non-judicial check claim and bond forgery cases, 5 years; (4) Administrative files of an investigatory nature, 5 years; (5) All other files and records the disposition of which is not otherwise specified, 5 years; (6) Investigations for other districts, 2 years; (7) Receipts vary with the case file to which they pertain; (8) Investigation Control Forms, varies; (9) Arrest History Forms, Indefinite; (10) Headquarters Criminal Investigative case files, 30 years; indices and microfilm copies are retained for an indefinite period; (11) Consensual and non-consensual interception indices, 10 years or when investigative use no longer exists, whichever is longer; (12) Fingerprint and photograph files, at varying intervals in accordance with record retention schedules approved by the National Archives and Records Administration. Disposal is by burning, shredding, maceration, and pulping, and/or electronic deletion. System manager(s) and address: Assistant Director, Office of Investigations, U.S. Secret Service, 1800 G St., NW, Washington, DC 20223. Notification procedure: In accordance with the provisions of 5 U.S.C. 552a (j) and (k), the Director of the U.S. Secret Service has exempted this System from compliance with the provisions of 5 U.S.C. 552a(e)(4)(G). Record access procedures: In accordance with the provisions of 5 U.S.C. 552a (j) and (k), the Director of the U.S. Secret Service has exempted this System from compliance with the provisions of 5 U.S.C. 552a (e)(4)(H). [[Page 69952]] Contesting record procedures: See ``Record access procedures'' above. Record source categories: In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the Director of the U.S. Secret Service has exempted this System from compliance with the provisions of 5 U.S.C. 552a (e)(4)(I). Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d), (e)(1), (e)(4)(G), (e)(4)(H), and (e)(4)(I), of the Privacy Act pursuant to 5 U.S.C. 552a (j) and (k). TREASURY/USSS .004 System name: Financial Management Information System--Treasury/USSS. System location: (a) U.S. Secret Service, (Headquarters), 1800 G St., NW, Washington, DC 20223; (See below United States Secret Service, appendix A listing the addresses of Secret Service field offices.); (b) U.S. Secret Service Uniformed Division, 1310 L Street, NW, Room 320, Washington, DC 20005; (c) Special Services Division, U.S. Secret Service, Building 216, Washington Navy Yard, Washington, DC 20374; (d) Presidential Protective Division, U.S. Secret Service, Room 10, Old Executive Office Building, Washington, DC 20500; (e) Vice-Presidential Protective Division, U.S. Secret Service, Old Executive Office Building, Room 295, Washington, DC 20500; (f) Dignitary Protective Division, U.S. Secret Service, 1310 L St., NW, Suite 500, Washington, DC 20005; (g) Johnson Protective Division, U.S. Secret Service, PO Box 927, Stonewall, TX 78671; (h) Ford Protective Division, U.S. Secret Service, PO Box 955, Rancho Mirage, CA 92270-955; (i) Carter Protective Division, U.S. Secret Service, PO Box 308, Plains, GA 31780-0308; (j) Technical Security Division, U.S. Secret Service, 1709 New York Ave. NW., Washington, DC 20223. (k) Reagan Protective Division, U.S. Secret Service, 2121 Avenue of the Stars, Century City, CA 90067. (l) Bush Protective Division, U. S. Secret Service PO Box 79797, Houston, Texas 77279-9797, (m) White House Section, U.S. Secret Service Old Executive Office Bldg., Rm. 23, Washington, DC 20500. Categories of individuals covered by the system: (a) Individuals who are now, or were previously, Secret Service employees; (b) Individuals, contractors, vendors, etc., who are presently doing business with or previously did business with the Secret Service; (c) Individuals who are involved in or were previously involved in tort claims with the Secret Service; (d) Individuals who are now or previously were involved in payments (accounts receivable) with the Secret Service; (e) Individuals who have been recipients of awards. CATEGORIES OF RECORDS IN THE SYSTEM: (a) Records containing information compiled for the purpose of pay, travel, property damage, expenses incurred other than travel, and retirement annuities and taxes; (b) Records containing information of accounts receivable and payable, involving Secret Service employees and other persons; (c) Records containing information of tort claims dealing with Secret Service property, concerning payment and accounts receivable; (d) Records containing information on the expenditures, anticipated expenditures, and budget studies of the Secret Service; (e) Time and attendance records. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 68, 484, 952, and 1801 through 1806, and 5 U.S.C. 5514, and 21 U.S.C. 2415. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The routine uses of the records contained in this System are as follows: (1) Disclosure to the Internal Revenue Service, U.S. Treasury, GAO, OPM and other Federal agencies dealing with the payment and collection of monies concerning Secret Service employees; (2) disclosure to the Internal Revenue Service, U.S. Treasury Department, OPM, GAO, and other Federal agencies dealing with the payment, collection and audit of monies concerning persons who have financial dealings with the Secret Service; (3) To establish and maintain a means of gaining statistical information needed to answer inquiries from other Federal, state, and local governments and Congress; (4) To establish a reporting system to Treasury, OMB, GAO, and Congress concerning Secret Service expenditures; (5) To establish a means of payments to contractors and vendors for purchases made by Secret Service; (6) Disclosure to other Federal agencies to effect inter- agency salary offset and to affect inter-agency administrative offset; (7) Disclosures to debt collection agencies for debt collection services; (8) Disclosures of current mailing addresses obtained from the Internal Revenue Service, which have become a part of this system, to consumer reporting agencies to obtain credit reports and to debt collection agencies for collection services; (9) Disclosures to appropriate Federal, State, or foreign agencies responsible for investigating or prosecution of the violation of, or for enforcing or implementing, a statute, rule, regulation, order or license; (10) Disclosures to a Federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency's or the bureau's hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; (11) Disclosures to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (12) Disclosures to foreign governments in accordance with formal or informal international agreements; (13) Disclosures to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (14) Disclosures to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency's functions relating to civil and criminal proceedings; (15) Disclosure to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (16) Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service. DISCLOSURES TO CONSUMER REPORTING AGENCIES: Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to consumer reporting agencies as defined in the Debt Collection of 1982 (31 U.S.C. 3701 (a)(3) or the Fair Credit Reporting Act (15 U.S.C. 1681a(f)). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: All records are contained in files, and/or microfiche. The information contained in this System is stored in computers maintained at Headquarters. RETRIEVABILITY: This System is indexed by name and/or number at Headquarters and by name only in field offices, resident offices and [[Page 69953]] protective divisions. Access is by name and/or number. SAFEGUARDS: (1) The file jackets, and computers are secured by alarms and other internal security devices in locked rooms with guards on duty on a 24- hour basis; (2) Access to the records is available only to employees responsible for records management and operational employees who have a need for such information, each of whom holds a top secret security clearance; (3) The file jackets are located in locked rooms when Secret Service employees are not on duty. Access is limited to employees holding top secret security clearances. RETENTION AND DISPOSAL: (1) Financial Management Division's automated accounting systems, foreign disbursement file, and paid files are retained for six years and three months; (2) Accounts receivable systems are maintained for six years and three months unless they are not liquidated; (3) Systems for holiday, overtime, and other pay adjustments, enter on duty information, resignations, retirements, reassignments, etc., are disposed of at varying intervals in accordance with records retention schedules approved by the National Archives Record Administration (NARA); (4) Records on personnel are retained in accordance with mandatory National Archives and Records Administration General Records Schedules 2, 5, 6, and 7. Disposal of records is by burning, mulching, shredding, or electronic deletion. SYSTEM MANAGER(S) AND ADDRESS: Assistant Director, Office of Administration, 1800 G St., NW, Rm 850, Washington, DC 20223. NOTIFICATION PROCEDURE: Individuals who wish to present a request as to whether this system contains a record pertaining to them should address inquiries to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. RECORD ACCESS PROCEDURES: Request for information contained in this System should be addressed to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: (a) Individuals who are presently or were previously Secret Service employees; (b) Individuals who are presently or were service contractors or suppliers with the Secret Service; (c) Individuals who are presently or were previously involved in tort claims with the Secret Service; (d) Individuals who are presently or were previously involved in collections and disbursements with the Secret Service; (e) Internal Revenue Service; (f) Surviving spouse of deceased personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/USSS .005 SYSTEM NAME: Freedom of Information Request System--Treasury/USSS. SYSTEM LOCATION: United States Secret Service, 1800 G St., NW, Washington, DC 20223. Categories of individuals covered by the system: Individuals or organizations who have requested information under the Freedom of Information Act or the Privacy Act. Categories of records in the system: (a) Correspondence and documents relating to requests for information; (b) Documents relevant to appeals and lawsuits under the Freedom of Information Act. Authority for maintenance of the system: 5 U.S.C. 552. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) Records may be disseminated to a Federal agency which furnished the record for the purpose of permitting a decision as to access or correction to be made by that Agency, or for the purpose of consulting with that Agency as to the propriety of access or correction; (2) Records may be disseminated to any appropriate Federal, state, local, or foreign Agency for the purpose of verifying the accuracy of information submitted by an individual who has requested amendment or correction of records; (3) Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records comprising this System are maintained in file jackets and computerized data bases. Retrievability: The files and indices are indexed numerically and alphabetically and/or through computer search of magnetic media. Safeguards: The files and magnetic media are secured in locked rooms. Access to the records is available only to employees responsible for the management of the system and operational employees who have a need for such information, each of whom have a top secret security clearance. Retention and disposal: All files are destroyed six years after the date of last entry. Magnetic media indices are retained for an indefinite period of time. Disposal is by burning, shredding, or electronic deletion. System manager(s) and address: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Notification procedure: Individuals who wish to present a request as to whether this system contains records pertaining to them should address their inquiries to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Record access procedures: Any individual wishing to obtain information on the procedures for gaining access to and contesting records should contact: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Contesting record procedures: See ``Record access procedures'' above. Record source categories: Individuals or organizations requesting information pursuant to the Freedom of Information Act or the Privacy Act. Exemptions claimed for the system: None. [[Page 69954]] TREASURY/USSS .006 SYSTEM NAME: Non-Criminal Investigation Information System--Treasury/USSS. SYSTEM LOCATION: (a) United States Secret Service, 1800 G St., NW, Washington, DC 20223; (b) Components of this System are geographically dispersed throughout Secret Service field offices. (See below, United States Secret Service appendix A, listing the addresses of Secret Service field offices.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (a) Individuals who are applicants for employment with the U.S. Secret Service and other bureaus of the Department of the Treasury; (b) Individuals who are employees of the U.S. Secret Service and other bureaus of the Department of the Treasury holding security clearances granting access to classified documents and records; (c) Individuals who have filed administrative claims with the Secret Service and other bureaus of the Department of the Treasury under the Federal Tort Claims Act or who have been involved in automobile accidents or other incidents involving employees of the Secret Service and other bureaus of the Department of the Treasury resulting in tort claims against such individuals; (d) Individuals involved in investigations required in the administration of the Government Losses in Shipment Act, the Gold Reserve Act, and the Silver Purchase Act; (e) Individuals who are employees of the Secret Service and other bureaus of the Department of the Treasury who have been accused of misconduct in the performance of their duties, or who have been the subject of a complaint involving the performance of their official functions; (f) Individuals who are the subject of investigations or supply information to investigative agents conducting special investigations relating to the performance by the Secret Service of its statutory and regulatory functions. CATEGORIES OF RECORDS IN THE SYSTEM: (a) Record containing investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment or access to classified information; (b) Records containing investigatory material compiled for law enforcement purposes, including but not limited to, reports of investigators relating to claims under the Federal Tort Claims Act, Government Losses in Shipment Act, the Gold Reserve Act and the Silver Purchase Act, and employee misconduct or malfeasance; (c) Records containing reports or statement of investigators, witnesses, complainants, claimants and correspondents associated with identifiable individuals. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 18 U.S.C. 3056, Executive Order 10450 and Treasury Order 102-18 (revised March, 1985); and Treasury Order 173-1. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The routine uses of the records contained in this System are as follows: (1) Disclosure to the Department of Justice and other Federal agencies for administrative, civil, or other legal proceedings to be used by personnel officials, attorneys, administrative law officers, and judges; (2) Disclosure to personnel of other Federal, state and local governmental agencies, foreign and domestic, for the purpose of developing or confirming information on individuals involved in non- criminal investigations conducted by the Secret Service; (3) Disclosure to personnel of private institutions and to private individuals for the purpose of confirming and/or determining suitability, eligibility, or qualifications for Federal civilian employment or access to classified information; and for the purposes of furthering the efforts of the Secret Service to investigate the activities of individuals related to or involved in non-criminal civil and administrative investigations; (4) Disclosure to another agency or to an instrumentality of any governmental jurisdiction within or under the control of the United States for the purpose of determining suitability, eligibility, or qualifications for employment with or access to classified information in such other agency or instrumentality; (5) Records maintained indicating a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, may be referred to the appropriate agency, whether Federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto; (6) Disclosures in the course of presenting evidence to a court, magistrate or administrative tribunal and disclosures to opposing counsel in the course of discovery proceedings for the purpose of enforcing, or prosecuting, a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto; (7) Disclosures to Federal, state or local agencies maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit, to the extent that the information is relevant and necessary to the requesting agencies' decision on the matter; (8) Disclosures of information relating to civil proceedings to the news media in accordance with the guidelines contained in 28 CFR 50.2. (9) Disclosure to Federal, state, or local government agencies for the purpose of developing a relevant ongoing civil, criminal, or background investigation; (10) Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records comprising this system are contained in file jackets, computerized data systems, microfilm, and microfiche. Portions of the information are maintained in on-line computer data files located at Headquarters. RETRIEVABILITY: This System is indexed alphabetically by name in Headquarters, Office of Inspection, and in field offices and retrieved through manual search of index cards and/or through computer search of magnetic media. Access to the physical files is by case number obtained from the name indices. SAFEGUARDS: (1) The file jackets, indices and magnetic media are secured by alarms and other internal security devices in locked rooms with guards on duty on an around-the-clock basis. Access to the records is available only to employees responsible for record management and operational employees who have a need for such information, each of whom holds a top secret security clearance; (2) The file jackets field offices are located in locked filing cabinets and when employees are not on duty, in locked [[Page 69955]] rooms. Access to the system is limited to employees holding top secret security clearances. RETENTION AND DISPOSAL: The retention schedule is as follows: (1) All judicial case records are retained for a period of 30 years; (2) Applicant security and background investigation records of Secret Service employees are retained for 20 years after retirement or separation of the employee from Secret Service employment; (3) Applicant investigation records relating to employees of Bureaus of the Treasury Department other than the Secret Service, are retained for 20 years; (4) All other records, the disposition of which are not otherwise specified, are retained. No destruction authorized. Magnetic media indices are retained for an indefinite period of time. Disposal: Disposal of records is by burning, shredding, maceration, pulping, and electronic deletion. SYSTEM MANAGER(S) AND ADDRESS: Assistant Directors, Office of Investigation and Office of Inspection, 1800 G St., NW, Washington, DC 20223. NOTIFICATION PROCEDURE: The Director of the U.S. Secret Service has exempted this system from the provisions of 5 U.S.C. 552a(e)(4)(G). RECORD ACCESS PROCEDURES: The Director of the U.S. Secret Service has exempted this System from the provisions of 5 U.S.C. 552a(e)(4)(H). CONTESTING RECORD PROCEDURES: See ``Record access procedures'' above. RECORD SOURCE CATEGORIES: The Director of the U.S. Secret Service has exempted this system from the provisions of 5 U.S.C. 552a(e)(4)(I). EXEMPTIONS CLAIMED FOR THE SYSTEM: This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (j) and (k). TREASURY/USSS .007 SYSTEM NAME: Protection Information System--Treasury/USSS. SYSTEM LOCATION: (a) United States Secret Service, 1800 G St., NW, Washington, DC 20223; (b) Presidential Protective Division, U.S. Secret Service, Room 1, Old Executive Office Building, Washington, DC 20500; (c) Vice- Presidential Protection Division, U.S. Secret Service, Room 295, Executive Office Building, Washington, DC 20500. (d) Dignitary Protective Division, U.S. Secret Service, 1310 L St., NW, Suite 500, Washington, DC 20005; (e) Special Services Division, U.S. Secret Service, Washington Navy Yard, 2nd and M St., SE, Bldg. 216, Washington, DC 20374;(f) Johnson Protective Division, U.S. Secret Service, PO Box 927, Stonewall, TX 78671; (g) Ford Protective Division, U.S. Secret Service, PO Box 955, Rancho Mirage, CA 92270-955; (h) U.S. Secret Service Uniformed Division, Room 320, 1310 L St., NW, Washington, DC 20005; (i) Technical Security Division, 1709 New York Avenue, NW., Washington, DC 20500. (j) Carter Protective Division, U.S. Secret Service, PO Box 308, Plains, GA 31780; (k) Reagan Protective Division, 2121 Avenue of the Stars, Fox Plaza, 34th Floor, Century City, CA 90067; (l) WAVES Center, Old Executive Office Bldg., Room 065. (m) Bush Protective Division, U. S. Secret Service PO Box 79797, Houston, Texas 77279-9797, (n) White House Section, U.S. Secret Service Old Executive Office Bldg., Rm. 23, Washington, DC 20500. Components of this System are geographically dispersed throughout Secret Service field offices. (See below, United States Secret Service Appendix A, listing the addresses of Secret Service field offices.) CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (a) Individuals who have been or are currently the subject of a criminal investigation by the U.S. Secret Service or another law enforcement agency for the violation of certain criminal statutes relating to the protection of persons or the security of properties; (b) Individuals who are the subjects of investigative records and reports supplied to the Secret Service by Federal, state, and local law enforcement agencies, foreign or domestic, other non-law enforcement governmental agencies, or private institutions and individuals; (c) Individuals who are the subjects of non-criminal protective and background investigations by the Secret Service and other law enforcement agencies where the evaluation of such individuals, in accordance with criteria established by the Secret Service, indicates a need for such investigations; (d) Individuals who are granted ingress and egress to areas secured by the Secret Service, or to areas in close proximity to persons protected by the Secret Service, including but not limited to invitees, passholders, tradesmen, and law enforcement, maintenance or service personnel; (e) Individuals who have attempted or solicited unauthorized entry into areas secured by the Secret Service; individuals who have sought an audience or contact with persons protected by the Secret Service or who have been involved in incidents or events which relate to the protective functions of the Secret Service; (f) Individuals who are witnesses, protectees, suspects, complainants, informants, defendants, fugitives, released prisoners, and correspondents who have been identified by the Secret Service or from information supplied by other law enforcement agencies, governmental units, private institutions, and members of the general public in connection with the performance by the Secret Service of its authorized protective functions. CATEGORIES OF RECORDS IN THE SYSTEM: (a) Records containing information compiled for the purpose of identifying individual criminal offenders and alleged offenders and consisting only of identifying data and notations of arrest, the nature and disposition of criminal charges, sentencing, confinement, release, and parole or probation status; (b) Records containing information compiled for the purpose of a criminal investigation, including reports of informants and investigators, which are associated with an identifiable individual; (c) Records containing reports relative to an individual compiled at various stages of the process of enforcement of certain criminal laws from arrest or indictment through release from supervision; (d) Records containing information supplied by other Federal, state, and local law enforcement agencies, foreign or domestic, other non-law enforcement governmental agencies, private institutions and persons concerning individuals who, because of their activities, personality traits, criminal or mental history, or history of social deviancy, may be of interest to the Secret Service in connection with the performance by that agency of its protective functions; (e) Records containing information compiled for the purpose of identifying and evaluating individuals who may constitute a threat to the safety of persons or security of areas protected by the Secret Service; (f) Records containing information compiled for the purpose of background investigations of individuals, including but not limited to, passholders, tradesmen, maintenance or service personnel who have access to areas secured by or who may be in close proximity to persons protected by the Secret Service. [[Page 69956]] Authority for maintenance of the system: The protective authority is contained in 18 U.S.C. 3056 and section 1 of Pub. L. 90-331, (18 U.S.C. 871; 18 U.S.C. 1751). The protective and security authority of the U.S. Secret Service Uniformed Division is contained in 3 U.S.C. 202. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: The routine uses are as follows: (1) Disclosure to the Department of Justice and other Federal, state, and local governmental agencies having a prosecutive function for the use of attorneys, magistrates, and judges; and parole and probation authorities for the purpose of prosecuting, sentencing, and determining the parole and probation status of criminal offenders or suspected criminal offenders; and for civil and other proceedings involving Secret Service Protective functions; (2) Disclosure to personnel of other Federal, state and local law enforcement agencies, foreign or domestic, for the purpose of developing information on subjects involved in Secret Service protective investigations and evaluations and for the purpose of protective intelligence briefings of personnel of other law enforcement and governmental agencies assisting the U.S. Secret Service in the performance of its protective functions; (3) Disclosure to personnel of Federal, state, and local governmental agencies, foreign or domestic, where such disclosures are considered reasonably necessary for the purpose of furthering Secret Service efforts to investigate the activities of those persons considered to be of protective interest; (4) Disclosure to personnel of Federal, state, and local law enforcement agencies and other governmental agencies, foreign or domestic, where there is a showing of a reasonable need to accomplish a valid enforcement purpose; (5) Disclosure to personnel of private institutions and to private individuals of identifying information pertaining to actual or suspected criminal offenders or other individuals considered to be of protective interest for the purpose of furthering Secret Service efforts to evaluate the danger such individuals pose to persons protected by that agency; (6) Records indicating a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, may be disclosed to the appropriate agency, whether Federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto; (7) Disclosures in the course of presenting evidence to a court, magistrate or administrative tribunal and disclosures to opposing counsel in the course of discovery proceedings for the purpose of enforcing, or prosecuting, a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto; (8) Disclosures and/or responses to Federal, state or local agencies maintaining civil, criminal or other relevant law enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the issuance of a contract, grant or other benefit, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter; (9) Disclosures of information relating to criminal and civil proceedings to the news media in accordance with the guidelines contained in 28 CFR 50.2. (10) Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: All records are contained in file jackets, microfilm, or microfiche. Portions of the information contained in the records are maintained in on-line computer data files located at Headquarters and in the Old Executive Office Building. Retrievability: This System is indexed by case number and other case related data in master and magnetic media indices. Access to the physical files is by case number, both at Headquarters and the field offices. Safeguards: (1) The file jackets and magnetic media are secured in locked rooms secured by alarms and other internal security devices with guards on duty on a twenty four hour basis. Access to the records is available only to employees responsible for record management and operational employees who have a need for such information, each of whom holds a top secret security clearance; (2) The file jackets in field offices are located in locked filing cabinets and in locked and alarmed rooms when employees are not on duty. Access to the system is limited to employees of the Secret Service holding top secret security clearances. Retention and disposal: The retention schedule for records is as follows: (1) All judicial case records are retained for a period of 30 years. In cases where periodic checkups are conducted in protective intelligence cases, the retention period is computed from the date of the final check-up. (2) All other protective intelligence case records including protective surveys and non-judicial protective intelligence cases are routinely retained for a period of five years; (3) Disposal of records contained in this System is by burning or shredding. System manager(s) and address: Assistant Director, Office of Protective Research, Assistant Director Protective Operations, U.S. Secret Service, 1800 G St., NW, Washington, DC 20223. Notification procedure: In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the Director of the U.S. Secret Service has exempted this System from the provisions of 5 U.S.C. 552a(e)(4)(G). Record access procedures: In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the Director of the U.S. Secret Service has exempted this System from the provisions of 5 U.S.C. 552a(e)(4)(H). Contesting record procedures: See ``Record access procedures'' above. Record source categories: In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the Director of the U.S. Secret Service has exempted this System from the provisions of 5 U.S.C. 552a(e)(4)(I). Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a (c)(2), (c)(3), (c)(4), (d), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j) and (k). TREASURY/USSS .008 System name: Public Affairs Record System--Treasury/USSS. [[Page 69957]] System location: U.S. Secret Service, 1800 G St., NW, Washington, DC 20223. Categories of individuals covered by the system: (a) Persons who are private citizens who correspond requesting information relating to the Secret Service; (b) Persons who are members of the news media, authors and publishers requesting information about the Secret Service; (c) Members of Congress who make inquiries with the Secret Service; (d) Persons who are recipients of the Secret Service Honor Award, who have received recognition from or assisted the Secret Service. Categories of records in the system: (a) Records of inquiries received from the general public, the communication media and the press relative to Secret Service activities; (b) Records of awards presented by the Secret Service; (c) Records of Congressional inquiries and correspondence. Authority for maintenance of the system: 18 U.S.C. 3056 and Treasury Department Order Number 173-3, dated October 29, 1965. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: The routine uses are as follows: (1) Disclosures and/or responses to members of Congress and/or the general public. (2) Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records comprising this System are maintained in file jackets. Retrievability: Records are filed alphabetically and chronologically. Safeguards: The records are secured in locked filing cabinets and/or in locked rooms, with guards on duty on a twenty four hour basis. Access is available only to employees responsible for management of the system and operational employees who have a need for such information, each of whom holds a top secret security clearance. Retention and disposal: Records in this system are maintained in accordance with mandatory General Services Administration, Records Schedule 14, Items 1-7. Disposal of records is by burning, shredding, and electronic deletion. System manager(s) and address: Assistant Director, Office of Government Liaison and Public Affairs, U.S. Secret Service, 1800 G St., NW, Room 805, Washington, DC 20223. Notification procedure: Individuals who wish to present a request as to whether this system contains records pertaining to them should address inquiries to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Record access procedures: Requests for information contained in the System should be addressed to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Contesting record procedures: See ``Record access procedures'' above. Record source categories: (a) The general public, the news media and members of Congress who correspond with the Secret Service; (b) Persons who have received awards or honors from the Secret Service. Exemptions claimed for the system: None. TREASURY/USSS .009 System name: Training Information System--Treasury/USSS. System location: James J. Rowley Training Center, Laurel, MD 20707, and 1310 L St., NW, Room 904, Washington, DC 20005. Categories of individuals covered by the system: Individuals who are now or were Secret Service employees and officers of the U.S. Secret Service Uniformed Division. Categories of records in the system: Records containing the type and dates of training programs of the U.S. Secret Service employees, officers of the U.S. Secret Service Uniformed Division including course control documents and lesson plans for classes conducted by the Office of Training. Authority for maintenance of the system: 18 U.S.C. 3056. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Disclosure to a student participating in a Secret Service student volunteer program, where such disclosure is necessary to further the efforts of the Secret Service, otherwise, disclosures are not made outside of the Agency. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained on cards and in a computer database. Retrievability: Records are filed alphabetically. Safeguards: Records are secured in locked rooms with alarms when employees are not on duty. Access is available only to employees responsible for management of the records and operational employees who have a need for such information, each of whom holds a top secret security clearance. Retention and disposal: Records are currently disposed of at varying intervals in accordance with record retention schedules approved by the National Archives and Records Administration (NARA). System manager(s) and address: Assistant Director, Office of Training, U.S. Secret Service, Room 900, 1310 L St., NW, Washington, DC 20005. Notification procedure: Individuals who wish to present a request as to whether this system contains records pertaining to them should address inquiries to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Record access procedures: Requests for information contained in the system should be addressed to: Freedom of Information and Privacy Acts Officer, U.S. Secret Service, 1800 G St., NW, Room 720, Washington, DC 20223. Contesting record procedures: See ``Record access procedures'' above. Record source categories: (a) Individuals who are now or were Secret Service employees, officers of the U.S. Secret Service Uniformed Division; (b) Individuals from other Federal, state and local law enforcement agencies. Exemptions claimed for the system: None. [[Page 69958]] USSS Appendix A U.S. Secret Service field offices and resident offices: Western Bank Building, 505 Marquette Street, NW, Suite 1700, Albuquerque, NM 87102. 6100 Rockside Woods Blvd., Room 440, Cleveland, OH 44131-2334. Equitable Building, PO Box 54407, Atlanta, GA 30308. Strom Thurmond Federal Bldg., 1835 Assembly Street, Suite 1425, Columbia, SC 29201. Federal Office Building, 300 East 8th Street, Suite 972, Austin, TX 78701. 500 South Front Street, Suite 800, Columbus, OH 43215. 100 S. Charles Street, 11th Floor, Baltimore, MD 21201. 125 East John W. Carpenter Fwy, Suite #300, Irving, TX 75062. Daniel Bldg., 15 South 20th St., Suite 1125, Birmingham, AL 35233. 1660 Lincoln Street, Suite 1430, Denver, CO 80264. Thomas P. O'Neill, Jr. Federal Bldg., 10 Causeway Street, Suite 791, Boston, MA 02222-1080. Patrick V. McNamara Building, Suite 1000, 477 Michigan Avenue, Detroit, MI 48226. 610 Main St., Suite 300, Buffalo, NY 14202. Mesa One Building, 4849 North Mesa, Suite 210, El Paso, TX 79912. 1 Valley Square, Suite 910, Charleston, WV 25301. 330 Ionia Ave., NW, Suite 302, Grand Rapids, MI 49503-2350. One Fairview Center, 6302 Fairview Rd., Suite 400, Charlotte, NC 28210. 300 Ala Moana Boulevard; Room 6-210, PO Box 50046, Honolulu, HI 96850. Gateway IV Building, 300 Riverside Plaza, Suite 1200 North, Chicago, IL 60606. 602 Sawyer St., Suite 500, Houston, TX 77007. John Weld Peck Federal Building, 550 Main Street, Room 6118, Cincinnati, OH 45202. 575 N. Pennsylvania Street, Suite 211, Federal Bldg., Indianapolis, IN 46204. Federal Bldg., 100 West Capitol Street, Suite 840, Jackson, MS 39269. 7820 Arlington Expressway, Suite 500, Jacksonville, FL 32211. Hale Boggs Federal Building, 501 Magazine St., Room 807, New Orleans, LA 70130. 1150 Grand Avenue, Suite 510, Kansas City, MO 64106. PO Box 16027, Federal Station, Las Vegas, NV 89101. 7 World Trade Center, 9th Fl., New York, NY 10048-1901. 111 Center Street, Suite 1700, Little Rock, AR 72201. 35 Pinelawn Road, Suite 216E, Melville, NY 11747. Federal Building, Suite 640, 200 Granby Street, Norfolk, VA 23510. RoyBal Federal Bldg., 17th Fl., 255 E. Temple Street, Los Angeles, CA 90012. Lakepointe Towers, Suite 650, 4013 NW Expressway, Oklahoma City, OK 73116. 135 W. Central Blvd., Suite 670, Orlando, FL 32801. 377 Federal Building, 600 Dr. Martin Luther King, Jr., Place, Louisville, KY 40202. Old Federal Bldg; 106 S. 15th Street, Room 905, Omaha, NE 68102. 5350 Poplar Ave., Suite 204, Memphis, TN 38119. 8375 Northwest 53rd Street, Suite 100, Miami, FL 33166. 600 Arch Street, 7236 Federal Bldg; Philadelphia, PA 19106-1676. 572 Federal Courthouse, 517 E. Wisconsin Ave., Milwaukee, WI 53202. 3200 North Central Ave., Suite 2180, Phoenix, AZ 85012. 218 U.S. Courthouse, 110 South 4th Street, Minneapolis, MN 55401. William S. Moorehead Federal Bldg., 1000 Liberty Avenue, Room 835, Pittsburgh, PA 15222. 182 Saint Francis Street, Suite 200, Mobile, AL 36602. 121 Southwest Salmon Street, Suite 1330, Portland, OR 97204, (503) 326-2162. 801 Broadway Street, U.S. Courthouse 658, Nashville, TN 37203, (615) 736-5841. The Federal Center, 380 Westminster St., Suite 343, Providence, RI 02903, (401) 331-6456. Headquarters Plaza--West Tower, Suite 700, One Speedwell Ave., Morristown, NJ 07960, (973) 984-5760. Main St Centre, 600 East Main Street, Suite 1910, Richmond, VA 23240, (804) 771-2274. 265 Church Street, Suite 1201, New Haven, CT 06510, (203) 865- 2449. 4407 Bland Road, Suite 210, Raleigh, NC 27609. PO Box 1525, Riverside, CA 92502. 501 J Street, Suite 530, Sacramento, CA 95814, (916) 498-5141. 301 E Genese, Suite 200, Saginaw, MI 48607. U.S. Courts and Customshouse, 280 South 1st St., Suite 2050, San Jose, CA 95113. 200 W. Santa Ana Blvd., Suite 500, Santa Ana, CA 92701. 1114 Market Street, Room 924, St. Louis, MO 63101. 57 West 200 South, Suite 450, Salt Lake City, UT 84101. 1050 Connecticut Ave., NW, Suite 1000, Washington, DC 20036. 727 E. Durango, Room B410, Federal Building, San Antonio, TX 78206. 550 West C St., Suite 660, San Diego, CA 92101. 345 Spear St., Suite 530, San Francisco, CA 94105. 1510 F D Roosevelt Ave., Suite 3B, Guaynabo, PR 00968. 890 Federal Building, 915 Second Avenue, Seattle, WA 98174. 601 W. Riverside Avenue, Suite 1340, Spokane, WA 99201. 400 West Monroe, Suite 301, Springfield, IL 62704. 501 East Polk St., Room 1101, Tampa, FL 33602. Suite 800, 505 South Flagler Drive, West Palm Beach, FL 33401. 140 Grand St., Suite 300, White Plains, NY 10601. 1 Rodney Square, Room 414, 920 King St., Wilmington, DE 19801. Ventnor Professional Campus, 6601 Ventnor Ave., Suite 501, Ventnor City, NJ 08406. JFK International Airport, Bldg. #75, Room 246, Jamaica, NY 11430. Suite 508, 7 Laurens St., NCNB Plaza, Greenville, SC 29601. American Embassy/USSS--London, England PSC 801, Box 64, FPO AE 09498-4064. American Embassy/USSS--Manila, Philippines FPO AP 96515. American Embassy/USSS--Paris, PSC 116, Box D306, APO AE 09777- 5000. American Embassy/USSS--Rome, Italy PSC 59, Box 62, USSS, APO AE 09624. American Embassy, Box 64, APO AP 96546. U.S. Embassy--Bogota, Unit 5116, APO AA 34038. American Embassy, Bonn, PSC 117, Box 300, APO AE 09080. U.S. Consulate General, PSC 464, Box 30, FPO AP 96522-0002. United States Consulate General, PSC 59, Milan, 100 Milan, APO AE 09624. U.S. Consulate, Montreal, PO Box 847, Champlain, NY 12919-0847. American Embassy, Nicosia, PSC 815, FPO AE 09836. U.S. Embassy, PO Box 5000, Ogdensburg, NY 13669. BILLING CODE: 6720-01-P Office of Thrift Supervision TREASURY/OTS .001 SYSTEM NAME: Confidential Individual Information System--Treasury/OTS. SYSTEM LOCATION: Enforcement Division, Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552. Computerized records of Suspicious Activity Reports (SAR), with status updates, are managed by FinCEN pursuant to a contractual agreement, and are stored at the Internal Revenue Service's Computing Center in Detroit, Michigan. Authorized personnel at the Federal financial regulatory agencies have on-line access to the computerized database managed by FinCEN through individual work stations that are linked to the database central computer. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Directors, officers, employees, agents, borrowers, and persons participating in the conduct of the affairs of entities regulated by the OTS who have been involved in suspected criminal activity or suspicious financial transactions and referred to law enforcement officials; and other individuals who have been involved in irregularities, violations of law, or unsafe or unsound practices referenced in documents received by OTS in the exercising of its supervisory functions. These records also contain information concerning individuals who have filed notices of intention to acquire control of a savings association; [[Page 69959]] controlling persons of companies that have applications to acquire control of a savings association; and organizers of savings associations who have sought Federal Savings and Loan Insurance Corporation (FSLIC) or Saving Association Insurance Fund (SAIF) insurance of accounts or federal charters. CATEGORIES OF RECORDS IN THE SYSTEM: Application information and inter-agency and intra-agency correspondence, memoranda and reports. The SAR contains information identifying the financial institution involved, the suspected person, the type of suspicious activity involved, the amount of loss known, and any witnesses. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 12 U.S.C. 1464; 44 U.S.C. 3101. PURPOSE(S): The overall system serves as a central OTS repository for investigatory or enforcement information related to the responsibility of OTS to examine and supervise savings associations. It also serves to store information on applicants to acquire, control, or insure a savings association in connection with OTS's regulatory responsibilities. The system maintained by FinCEN serves as the database for the cooperative storage, retrieval, analysis, and use of information relating to Suspicious Activity Reports made to or by the Federal financial regulatory agencies and FinCEN to various law enforcement agencies for possible criminal, civil or administrative proceedings based on known or suspected violations affecting or involving persons, financial institutions, or other entities under the supervision or jurisdiction of such Federal financial regulatory agencies. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Information in these records may be used to: (1) Provide the Department of Justice with periodic reports on the number, amount, individual identity and other details concerning outstanding potential criminal violations of the law that have been referred to the Department; (2) Provide the Federal financial regulatory agencies and FinCEN with information relevant to their operations; (3) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (4) Provide information or records to any appropriate governmental agency or self-regulatory organization charged with the responsibility of administering law or investigating or prosecuting violations of law or charged with enforcing or implementing a statute, rule, regulation, order, policy, or license; (5) Disclose, when considered appropriate, information to a bar association, or other professional organizations performing similar functions, for possible disciplinary action; (6) Disclose information when appropriate to international and foreign governmental authorities in accordance with law and formal or informal international agreements; and (7) Provide information to any person with whom the OTS contracts to reproduce, by typing, photocopying or other means, any record within this system for use by the OTS and its staff in connection with their official duties or to any person who is utilized by the OTS to perform clerical or stenographic functions relating to the official business of the OTS. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained on magnetic media and in paper files. Retrievability: Computer output and file folders are retrievable by indexes of data fields, including name of financial institution and individual's name. Safeguards: Paper files are stored in lockable metal file cabinets with access limited to authorized individuals. Computer disks maintained at OTS are accessed only by authorized personnel. The database maintained by FinCEN complies with applicable security requirements of the Department of the Treasury. On-line access to the information in the database is limited to authorized individuals, and each individual has been issued a non-transferable identifier or password. Retention and disposal: Records are periodically updated to reflect changes and maintained as long as needed. System manager(s) and address: Deputy Chief Counsel for Enforcement, Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552. Notification procedure: The system is exempt from notification and record-access requirements and requirements that an individual be permitted to contest its contents under 5 U.S.C. 552a (j)(2) and (k)(2) as relating to investigatory material compiled for law enforcement purposes. Record access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Suspicious activity reports and related historical information and updating forms compiled by financial institutions, the OTS, and other Federal financial regulatory agencies for law enforcement purposes. The OTS will also include information from applicants, inter-agency and intra-agency correspondence, memoranda, and reports. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552 a(c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). TREASURY/OTS .002 System name: Correspondence/Correspondence Tracking. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. Categories of individuals covered by the system: White House and Executive Office of the President officials, Members of Congress, Treasury Department officials, the general public, and businesses. Categories of records in the system: Incoming correspondence addressed to the Director of OTS, letters from members of Congress transmitting letters from constituents or making inquiries; OTS responses; OTS memoranda and notes used to prepare responses; and information concerning internal office assignments, processing and response to the correspondence. Purpose(s): To maintain written records of correspondence addressed to the Director of OTS and Congressional correspondence; to track the progress of the response; to document the completion of the response to the incoming correspondence. [[Page 69960]] Routine uses of records maintained in the system, including categories of users and the purpose of such uses: (1) Disclosures may be made to a Congressional office from the records of an individual in response to an inquiry made at the request of the individual to whom the record pertains; (2) Information may be disclosed to the appropriate governmental agency charged with the responsibility of administering law or investigating or prosecuting violations of law or charged with enforcing or implementing a statute, rule, regulation, order or license. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in magnetic media and in paper files. Retrievability: Records are maintained by name of individual; assignment control number. Safeguards: Access to paper records is limited to authorized personnel with a direct need to know. Some paper records are maintained in locked file cabinets in a secured office with access limited to those personnel whose official duties require access. Access to computerized records is limited, through the use of a password, to those whose official duties require access. Retention and disposal: Computerized records relating to non-congressional correspondence are retained for two (2) years after the Director's term. Computerized records relating to congressional correspondence are kept permanently. Paper records are retained for two (2) years after the Director's or member of Congress' term, then transferred directly to the National Archives. System manager(s) and address: Director, Congressional Affairs. See ``Location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552. Records access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Congressional letters and responses from a Member of Congress and/ or a constituent. Exemptions claimed for the system: None. TREASURY/OTS .003 System name: Consumer Complaint System. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. See appendix A for appropriate local address of OTS Regional Offices. Categories of individuals covered by the system: Persons who submit inquiries or complaints concerning federally insured depository institutions, service corporations, and subsidiaries. Categories of records in the system: Consumer's name, savings association's docket number, case number as designated by a Consumer Complaint Case number. Within these categories of records, the following information may be obtained: Consumer's address, source of inquiry or complaint, nature of the inquiry or complaint, nature of the inquiry or complaint designated by instrument and complaint code, information on the investigation and resolution of inquiries and complaints. Authority for maintenance of the system: 15 U.S.C. 57a(f), 5 U.S.C. 301. Purpose(s): OTS uses this system to track individual complaints and to provide additional information about each institution's compliance with regulatory requirements. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: (1) Information may be disclosed to officials of regulated savings associations in connection with investigation and resolution of complaints and inquiries; (2) relevant information may be made available to appropriate law enforcement agencies or authorities in connection with investigation and/or prosecution of alleged civil, criminal and administrative violations; (3) disclosures may be made to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) disclosures may be made to other Federal and nonfederal governmental supervisory or regulatory authorities when the subject matter is within such other agency's jurisdiction. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in paper files and on magnetic media. Retrievability: By name of individual, complaint case number, savings association name, docket number, district complaint code, instrument code, source code or by some combination thereof. Safeguards: Paper records are maintained in locked file cabinets with access limited to those personnel whose official duties require access. Access to computerized records is limited, through use of the system passwords, to those whose official duties require access. Retention and disposal: Active paper files are maintained until the case is closed. Closed files are retained six (6) years then destroyed. System manager(s) and address: Manager, Consumer Programs. See ``Location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 20552. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Inquirer or complainant (or his or her representative which may include a [[Page 69961]] member of Congress or an attorney); savings association officials and employees; compliance/safety and soundness examiner(s); and other supervisory records. Exemptions claimed for the system: None. TREASURY/OTS .004 System name: Criminal Referral Database. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. See appendix A for appropriate local address of OTS Regional Offices. Categories of individuals covered by the system: Individuals suspected of having committed crime(s) and individuals indicted or convicted of crime(s) against or involving savings associations. Categories of records in the system: Criminal referrals. Authority for maintenance of the system: 12 U.S.C. 1464; 44 U.S.C. 3101. Purpose(s): This system lists all matters referred to the Department of Justice for possible criminal proceedings. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: Information may be disclosed to the appropriate governmental agency charged with the responsibility of administering law or investigating or prosecuting violations of law or charged with enforcing or implementing a statute, rule, regulation, order or license. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in paper files and on magnetic media. Retrievability: Records are filed by name of individual, savings institution or referral control number. Safeguards: Paper records are maintained in locked file cabinets. Access is limited to personnel whose official duties require such access and who have a need to know the information in a record for a job-related purpose. Access to computerized records is limited, through use of a password, to those whose official duties require access. Retention and disposal: Records are periodically updated to reflect changes, and maintained in electronic form as long as needed for the purpose for which the information was collected. Records will then be disposed of in accordance with applicable law. System manager(s) and address: Chief Counsel, Office of Enforcement. See ``System location'' for address. Notification procedure: This system is exempt from notification and record-access requirements and requirements that an individual be permitted to contest its contents under 5 U.S.C. 552a(j)(2) and (k)(2) as relating to investigatory material compiled for law enforcement purposes. Records access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Criminal Referral forms compiled for law enforcement purposes. Exemptions claimed for the system: This system is exempt from 5 U.S.C. 552a(c)(3), (d)(1), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). TREASURY/OTS .005 System name: Employee Counseling Services. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. See appendix A for appropriate local address of OTS Regional Offices. Categories of individuals covered by the system: Employees who seek counseling services. Categories of records in the system: Counseling records. Authority for maintenance of the system: 5 U.S.C. 301, 44 U.S.C. 3101. Purpose(s): To provide a history and record of the employee counseling session(s) and to assist the counselor in identifying and resolving employee problem(s). Routine uses of records maintained in the system, including categories of users and the purpose of such uses: This system will have minimal effect on individual privacy because access is limited to the employee counseling program counselor. Under special and emergency circumstances records may be released to medical personnel, research personnel, and as a result of a court order. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in paper files. Retrievability: Records are retrieved by a number assigned to employee. Safeguards: Records are maintained in locked file cabinet. Access is limited to the employee counselor. Retention and disposal: Records are retained and disposed of in accordance with the appropriate National Archives and Records Administration General Records Schedules. System manager(s) and address: Manager, Human Resources Branch. See ``System location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 20552. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Employees and counselors. Exemptions claimed for the system: None. TREASURY/OTS .006 System name: Employee Locator File. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. See [[Page 69962]] appendix A for appropriate local address of OTS Regional Offices. Categories of individuals covered by the system: All present employees of the OTS and persons whose employment has been terminated within the last six months. Categories of records in the system: Employee's name, present address, telephone number, and the name, address, and telephone number of another person to notify in case of emergency. Authority for maintenance of the system: 5 U.S.C. 301, 44 U.S.C. 3101. Purpose(s): This system provides current information on employee's address and emergency contact person. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: (1) Disclosure of information may be made to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) medical personnel in case of an emergency. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in paper files and on magnetic media. Retrievability: Records are filed by name of individual. Safeguards: Paper records are maintained in locked file cabinets. Access is limited to those personnel whose official duties require such access and who have a need to know information in a record for a particular job-related purpose. Access to computerized records is limited, through use of a password, to those whose official duties require access. Retention and disposal: Records are maintained until termination of employee's employment with OTS. After termination, records are retained for six months then destroyed. System manager(s) and address: Manager, Human Resources Branch. See ``System location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 20552. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: The individual whose record is being maintained. Exemptions claimed for the system: None. TREASURY/OTS .007 System name: Employee Parking. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. Categories of individuals covered by the system: All OTS employees (and their corresponding car pool members) who apply for agency controlled parking. Categories of records in the system: Information is contained in parking applications and computerized reports and consists of (for each rider): Name, home address, office phone number, and place of employment (of non-OTS riders). For OTS employees only: work hours, supervisor's name, office code, social security number and years of service. Authority for maintenance of the system: 5 U.S.C. 301, 44 U.S.C. 3101. Purpose(s): To control and maintain parking applications and spaces. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: No disclosures are made outside of OTS. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in paper files and on magnetic media. Retrievability: Records are filed by parking pass number, name of OTS employee and social security number. Safeguards: Paper records are maintained in locked file cabinets. Access is limited to personnel whose official duties require such access and who have a need to know the information in a record for a job-related purpose. Access to computerized records is limited, through use of a password, to those whose official duties require access. Retention and disposal: Records are retained and disposed of in accordance with National Archives and Records Administration General Records Schedules. System manager(s) and address: Executive Director, Administration. See ``System location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 20552. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Applications submitted by OTS employees and non-OTS riders. Exemptions claimed for the system: None. TREASURY/OTS .008 System name: Employee Training Database. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. Categories of individuals covered by the system: All employees of the Office of Thrift Supervision. [[Page 69963]] Categories of records in the system: Individual employee records are maintained by name, course taken, social security number, position, division, and manager name. Authority for maintenance of the system: 5 U.S.C. 301 and 44 U.S.C. 3101. Purpose(s): To maintain necessary information on training taken by employees through outside sources and vendors. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: Records are not disclosed outside of OTS. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained on magnetic media. Retrievability: Records are filed by individual name, social security number and course taken. Safeguards: Access to computerized records is limited, through use of a password, to those persons whose official duties require access. Retention and disposal: Records are retained and disposed of in accordance with National Archives and Records Administration General Records Schedules. System manager(s) and address: Manager, Training and Professional Development Branch. See ``System location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 20552. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Personnel records and training request forms completed by employee. Exemptions claimed for the system: None. TREASURY/OTS .010 System name: Inquiry/Request Control. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. Categories of individuals covered by the system: Persons who make inquiries, request for records, or information concerning activities of the OTS, regulated financial institutions and related individuals and organizations; e.g., holding companies, service corporations, directors of thrift, advisors or representatives of thrift industry and also requests for records under the Freedom of Information Act/Privacy Act(FOIA/PA). Categories of records in the system: Selected items of information extracted from incoming inquiry, and records concerning internal office case assignments, processing and resolution of the inquiry/request. Authority for maintenance of the system: 5 U.S.C. 301. Purpose(s): To internally control work flow and assignments; to track progress of the inquiry/request; and to provide statistical information for budgetary, resource allocation, and statutory reporting purposes. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: Disclosure of information may be made to a Congressional office in response to an inquiry made at the request of the individual to whom the records pertains. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in paper files and magnetic media. Retrievability: Records are maintained by individual name, case control number, subject of inquiry, savings and loan association and/or financial institution, docket number, receipt date, inquiry code, disposition code, or any combination thereof. Safeguards: Paper records are maintained in secured offices with access limited to those personnel whose official duties require access. Access to computerized records is limited, through use of a password, to those whose official duties require access. Retention and disposal: Records are retained and disposed of in accordance with National Archives and Records Administration General Records Schedules. System manager(s) and address: Manager, Dissemination Branch. See ``System location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, D.C. 20552. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Incoming inquiry or request (by mail, fax, or telephone), internal case assignment notations, case control, and close-out forms. Exemptions claimed for the system: None. TREASURY/OTS .011 System name: Positions/Budget. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. See appendix A for appropriate local address of OTS Regional Offices. Categories of individuals covered by the system: All current employees of the Office of Thrift Supervision. Categories of records in the system: Individual employee records are kept by office and agency as follows: Name, [[Page 69964]] title, entered on duty date, service computation date, occupation series, social security number, grade, current salary, location of employee, date of last promotion, and eligibility for promotion. Records are kept for each office (and, where appropriate, for the agency) on number of vacancies, authorized position ceilings, and number of employees. Authority for maintenance of the system: 5 U.S.C. 301, 44 U.S.C. 3101. Purpose(s): The system allows the OTS Budget Division the ability to track positions by Office to assure that assigned Full-Time Equivalent ceilings are not exceeded and remain within the limits set by the Director of the OTS. The system also provides information to each office which can be used in developing their calendar year compensation budget. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: Information may be disclosed to the appropriate governmental agency charged with the responsibility of administering law or investigating or prosecuting violations of law or charged with enforcing or implementing a statute, rule, regulation, order, or license. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained in paper files and on magnetic media. Retrievability: Records are filed by name of individual. Safeguards: Paper records are maintained in file folders in secured areas. Access is limited to personnel whose official duties require such access and who have a need to know the information in a record for a particular job-related purpose. Access to computerized records is limited, through use of a password, to those whose official duties require access. Retention and disposal: Records are retained and disposed of in accordance with National Archives and Records Administration General Records Schedules. System manager(s) and address: Director, Planning, Budget and Finance Division. See ``System location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Personnel records. Exemptions claimed for the system: None. TREASURY/OTS .012 System name: Payroll/Personnel System and Payroll Records. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. See appendix A for appropriate local address of OTS Regional Offices. Categories of individuals covered by the system: All current Office of Thrift Supervision (OTS) employees and all former employees of the OTS, within the past three years. Categories of records in the system: Information pertaining to (1) employee status, grade, salary, pay plan, hours worked, hours of leave taken and earned, hourly rate, gross pay, taxes, deductions, net pay, location, and payroll history; (2) employee's residence, office, social security number, and address; (3) Personnel actions (SF-50), State employees' withholding exemption certificates, Federal employees' withholding allowance certificates (W4), Bond Allotment File (SF-1192), Federal Employee's Group Life Insurance (SF-2810 and 2811), Savings Allotment-Financial Institutions, Address File (OTS Form 108), Union Dues Allotment, time and attendance reports, individual retirement records (SF-2806), Combined Federal Campaign allotment, direct deposit, health benefits, and thrift investment elections to either the Federal Thrift Savings Plan (TSP-1) or OTS' Financial Institutions Thrift Plan (FITP-107 and K 1-2). Authority for maintenance of the system: 5 U.S.C. 301, 44 U.S.C. 3101. Purpose(s): Provides all the key personnel and payroll data for each employee which is required for a variety of payroll and personnel functions. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: (1) In the event that records maintained in this system of records indicate a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local, or foreign, charged with the responsibility of implementing the statute, or rule or regulation or order issued pursuant thereto; (2) a record from this system may be disclosed as a routine use to other Federal agencies and the Office of Personnel Management if necessary for or regarding the payment of salaries and expenses incident to employment at the Office of Thrift Supervision or other Federal employment, or the vesting, computation, and payment of retirement or disability benefits; (3) a record from this system may be necessary to support the assessment, computation, and collection of federal, state, and local taxes, in accordance with established procedures; (4) disclosure of information may be made to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) records from this system may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services, for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, and identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104-193). [[Page 69965]] Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: Records are maintained on magnetic media, microfiche, and in paper files. Retrievability: Records are filed by individual name, social security number and by office. Safeguards: Paper and microfiche records are maintained in secured offices and access is limited to personnel whose official duties require such access and who have a need to know the information in a record for a particular job-related purpose. Access to computerized records is limited, through the use of a password, to those whose official duties require access. Retention and disposal: Records are retained and disposed of in accordance with National Archives and Records Administration General Records Schedules. System manager(s) and address: Manager, Human Resources Branch. See ``System location'' for address. Notification procedure: Individuals wishing to be notified if they are named in this system or gain access to records maintained in this system must submit a request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552. Record access procedures: See ``Notification procedure'' above. Contesting record procedures: See ``Notification procedure'' above. Record source categories: Personnel and payroll records of current and former employees. Exemptions claimed for the system: None. TREASURY/OTS .013 System name: Personnel Security and Suitability Program. System location: Office of Thrift Supervision, Department of the Treasury, 1700 G Street, NW., Washington, DC 20552. Categories of individuals covered by the system: Current and former government employees and applicants applying for employment with the Office of Thrift Supervision. Categories of records in the system: Background investigations, limited background investigations, minimal background investigations, national agency check investigations, periodic re-investigations, and FBI and other agency name checks: investigative information relating to personnel investigations conducted by the Department of the Treasury, the Office of Personnel Management, and other Federal agencies and departments on pre-placement and post-placement basis to make suitability for employment determinations and for granting security clearances. Card records, automated data systems, or logs comprised of notices of personnel security and suitability investigations reflecting identification data on incumbents and former employees, and record type of E.O. 10450 investigations and degree and date of security clearance, if any. Authority for maintenance of the system: Executive Order 10450, sections 2 and 3; Executive Order 12356, part 4; Executive Order 10577; 5 U.S.C. 3301; and 5 CFR parts 731, 732 and 736. Purpose(s): The purpose of the records in the Personnel Security and Suitability System is to enable the OTS to determine and document each employee's suitability or security risk for selection, employment and continued employment according to appropriate Federal regulations. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: These records and information in these records may be used to disclose information to departmental and agency officials or other Federal agencies as relevant to or necessary for making suitability or employability retention or security clearance determinations. Policies and practices for storing, retrieving, accessing, retaining, disposing of records in the system: Storage: File folders, logs and index cards. Retrievability: Records are retrieved by name. Safeguards: Records are stored in locked metal containers and in locked rooms. They are limited to officials who have a need to know in the performance of their official duties. Officials are required to sign an access form. Retention and disposal: Records are retained and disposed of in accordance with National Archives and Records Administration General Records Schedules. System manager(s) and address: Manager, Human Resources Branch. See ``System location'' for address. Notification procedure: Individuals wishing to be informed if they are named in this system or gain access to records maintained in the system must submit a written, signed request containing the following elements: (1) Identify the record system; (2) identify the category and type of records sought; and (3) provide at least two items of secondary identification (date of birth, employee identification number, dates of employment, or similar information). Address inquiries to Manager, Dissemination Branch, Office of Thrift Supervision, 1700 G Street, NW, Washington, DC 20552. Records access procedure: See ``Notification procedure'' above. Contesting record procedures: See ``Record Access Procedures'' above. Record source categories: The information is obtained from current and former employees, co- workers, neighbors, acquaintances, educational records and instructors, and police and credit record checks. Exemptions claimed for the system: None. APPENDIX A Addresses of Office of Thrift Supervision Regional Offices: Northeast Region: 10 Exchange Place, 18th Floor, Jersey City, NJ 07302. Southeast Region: 1475 Peachtree Street, NE, Atlanta, GA 30309. Central Region: 200 Madison Street, Suite 1300, Chicago, IL 60606. Midwest Region: 122 W. John Carpenter Freeway, Suite 600, Irving, TX 75039. West Region: One Montgomery Street, Suite 400, San Francisco, CA 94104. [FR Doc. 98-31632 Filed 12-16-98; 8:45 am] BILLING CODE 4810-25-P