[Federal Register Volume 63, Number 241 (Wednesday, December 16, 1998)]
[Notices]
[Pages 69297-69299]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-33324]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Office of the Deputy Assistant Secretary for Administration; 
Statement of Organization, Functions, and Delegations of Authority

    This notice amends Part K of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (DHHS), Administration for Children and Families (ACF) 
as follows: Chapter KP, Office of the Deputy Assistant Secretary for 
Administration (ODASA) (63 FR 81) and (63 FR 42050), as last amended on 
January 2, 1998 and August 6, 1998. This reorganization realigns 
several functions within the ODASA.
    Amend Chapter KP as follows:
    I. Amend KP.10 Organization. Delete in its entirety and replace 
with the following:
    KP.10 Organization. The Office of the Deputy Assistant Secretary 
for Administration is headed by the Deputy Assistant Secretary who 
reports to the Assistant Secretary for Children and Families. The 
Office is organized as follows:
     Immediate Office of the Deputy Assistant Secretary for 
Administration (KPA).
     Office of Information Services (KPB).
     Office of Financial Services (KPC).
     Office of Management Services (KPD).
     Office of Customer Service and Administration (KPE).
     Office of State Systems (KPF).
     Executive Secretariat Office (KPG).
     Office of Equal Employment Opportunity/Civil Rights and 
Special Initiatives (KPH).
     Office of Human Resource Management (KPJ).
     Office of Administrative Services and Facilities 
Management (KPL).

[[Page 69298]]

    II. Amend KP.20 Functions.
    a. Delete Paragraph A in its entirety and replace with the 
following:
    KP.20 Functions. A. Office of the Deputy Assistant Secretary for 
Administration directs and coordinates all administrative activities 
for the Administration for Children and Families. The Deputy Assistant 
Secretary for Administration serves as ACF's Chief Financial Officer 
(CFO); ACF's Chief Grants Management Officer; Federal Manager's 
Financial Integrity Act (FMFIA) Management Control Officer; Principal 
Information Resource Management Official serving as ACF's Chief 
Information Officer responsible for implementing the Information 
Technology Management Reform Act; and Reports Clearance Officer. The 
Deputy Assistant Secretary for Administration serves as the ACF liaison 
to the General Counsel and, as appropriate, initiates action in 
securing resolution of legal matters relating to management of the 
agency, and represents the Assistant Secretary on all administrative 
litigation matters.
    The Deputy Assistant Secretary for Administration provides day-to-
day executive leadership and direction to the Executive Secretariat 
Office; Office of Administrative Services and Facilities Management; 
Office of Customer Service and Administration; Office of Equal 
Employment Opportunity/Civil Rights and Special Initiatives; Office of 
Human Resource Management; Office of Information Services; Office of 
Financial Services; Office of Management Services; and Office of State 
Systems. The Deputy Assistant Secretary for Administration represents 
the Assistant Secretary in HHS and with other Federal agencies and task 
forces in defining objectives and priorities, and in coordinating 
activities associated with reinvention and continuous improvement 
initiatives.
    b. Delete Paragraph E in its entirety and replace with the 
following:
    E. The Office of Customer Service and Administration (OCSA) 
develops and maintains a customer service plan for the Deputy Assistant 
Secretary for Administration (DASA) and conducts customer surveys for 
the DASA; facilitates and assists in developing and writing standard 
operating procedures for all components within the Office of the Deputy 
Assistant Secretary for Administration (ODASA); assists in office-
specific training of ODASA staff; assists ODASA components with the 
provision of office-specific and functional training to program and 
regional offices; coordinates permanent and temporary teams formed 
within ODASA; develops and maintains ODASA staff directory and users' 
guide for ODASA services.
    OCSA is responsible for overseeing ODASA's salaries and expenses 
budget. Provides direction to meet the human resource management needs 
within ODASA; coordinates with the office which handles ACF's human 
resources activities and the Department to provide ODASA staff with 
personnel services including position management, staffing, 
recruitment, employee and labor relations, employee assistance, 
payroll, staff development and training, and special hiring and 
placement programs; and maintains systems to track personnel actions to 
keep the Deputy Assistant Secretary for Administration and, as 
appropriate, the Directors of offices within ODASA informed about the 
status of personnel actions, current full-time equivalency usage and 
salaries and expenses resources, and employee programs and benefits. 
All ODASA personnel related issues, performance management activities 
and other administrative functions within ODASA are handled within this 
office.
    OCSA advises the Deputy Assistant Secretary for Administration on 
ACF organizational development activities; develops policies and 
procedures for implementing organizational development and other 
management improvement projects or programs; and applies tools and 
techniques such as re-engineering practices to design organizational 
development interventions aimed at improving ACF processes.
    c. Delete Paragraph H in its entirety and replace with the 
following:
    H. Office of Equal Employment Opportunity/Civil Rights and Special 
Initiatives (OEEO/CR&SI) serves as the principal advisor through the 
Deputy Assistant Secretary for Administration to the Assistant 
Secretary on all aspects of the Equal Employment Opportunity and Civil 
Rights program, organizational analysis, delegations of authority and 
special initiatives.
    Serves as the liaison between ACF and the HHS Office for Civil 
Rights. The Office directs and manages the ACF Equal Employment 
Opportunity and Civil Rights program in accordance with Equal 
Employment Opportunity Commission (EEOC) regulations and HHS 
guidelines. Immediate oversight is provided by a staff under the 
direction of the ACF EEO Officer. Plans, develops, and evaluates 
programs and procedures designed to identify and eliminate 
discrimination in employment, training, incentive awards, promotion and 
career opportunities. Responsible for implementing and evaluating a 
cost-effective, timely, and impartial system for processing individual 
complaints of discrimination under Title VII of the Civil Rights Act of 
1964, as amended. Provides information, guidance, advice, and technical 
assistance to ACF supervisors and managers on Affirmative Employment 
planning and other means of achieving parity and promoting work force 
diversity. Responsible for ensuring that ACF-conducted programs do not 
discriminate against recipients on the basis of race, color, national 
origin, age or disability. Monitors and implements civil rights 
compliance actions under Title VI, Section 504 of the Rehabilitation 
Act of 1973, as amended and the Age Discrimination Act of 1975, as 
amended. Implements the applicable provisions of the Americans with 
Disabilities Act of 1990.
    The Office advises the Assistant Secretary through the Deputy 
Assistant Secretary for Administration on all aspects of organizational 
analysis including: planning for new organizational elements; and 
planning, organizing and performing studies, analyses and evaluations 
related to structural, functional and organizational issues, problems 
and policies to ensure organizational effectiveness. Provides technical 
assistance to ACF components on developing and finalizing 
reorganization proposals. As appropriate, serves as liaison to the HHS 
Office of the Assistant Secretary for Management and Budget to 
coordinate organizational proposals requiring Secretarial approval; and 
prepares functional statements and official organizational charts. 
Administers ACF's system for review, approval, and documentation of 
delegations of authority.
    The Office provides leadership for all special initiative 
activities for ACF; participates in pilot projects; and represents ACF 
on committees which relate to the functions of the Office. Manages and 
coordinates the ACF Incentive Awards Program.
    d. Delete Paragraph J in its entirety and replace with the 
following:
    J. The Office of Human Resource Management (OHRM) directs and 
manages the personnel operations and services for the Administration 
for Children and Families (ACF). Provides advice and assistance to ACF 
managers in their personnel management activities including workforce 
planning, recruitment, selection, position management, performance 
management, and incentive awards. Provides a variety of services to ACF 
employees, including provision of employee assistance

[[Page 69299]]

services and career, retirement and benefits counseling. Serves as ACF 
liaison to the Department on all payroll matters. Provides the 
following personnel administrative services: the exercise of appointing 
authority, position classification, awards authorization, personnel 
management evaluation, personnel action processing and recordkeeping. 
Manages the merit promotion, special hiring and placement programs. 
Provides leadership in directing and managing agency-wide staff 
development and training activities for ACF.
    The Office provides leadership, oversight, and coordination for the 
planning, analysis, and development of human resource policies and 
programs. Serves as liaison between ACF, the Department, and the Office 
of Personnel Management. Provides technical advice and assistance on 
policy, legal and regulatory matters. Formulates and interprets 
policies pertaining to all areas related to personnel administration 
and management. Formulates and interprets new human resource programs 
and strategies.
    Formulates and oversees the implementation of ACF-wide policies, 
regulations and procedures concerning all aspects of the Senior 
Executive Service (SES), and SES equivalent recruitment, staffing, 
position establishment, compensation, award, performance management and 
other related personnel areas. Manages the performance recognition 
systems and the responsibilities of the Executive Resources Board (ERB) 
and the Performance Review Board (PRB). Coordinates the Schedule C and 
Executive personnel activity with the Office of the Secretary. Is the 
focal point for data, reports, and analyses relating to SES, Schedule C 
and other executive personnel, such as those in Executive Level 
positions.
    Provides management advisory service on all labor management and 
employee relations issues. Plans and coordinates ACF-wide employee 
relations and labor relations activities, including the application and 
interpretation of the Federal Labor-Management Relations Program, 
collective bargaining agreements, disciplinary and adverse action 
regulations, and appeals. Pursues human relations innovations such as 
alternative dispute resolutions and serves as the focal point in all 
issues pertaining to the Labor-Management Partnership Council. Provides 
leadership in assuring the integrity, effectiveness and impartiality of 
ACF's alternative dispute resolution programs, grievances, and merit 
systems program. Participates in the formulation and implementation of 
policies, practices and matters affecting bargaining unit employees' 
working conditions by assuring management's compliance with the Federal 
Labor Relations Program (5 U.S.C. Chapter 71).
    Administers ACF's personnel security responsibilities and ethics 
program. Coordinates the ethics program with the Department's Office of 
Special Counsel for Ethics.
    The Office of responsible for the functional management of all 
program, common needs and management training in the agency, including 
policy development, guidance, and technical assistance and evaluation 
of aspects of program, career, employee, supervisory, management and 
executive training. Provides leadership in implementing the 
recommendations of the Staff Development and Training Team by managing/
overseeing and monitoring the ACF Training Resource Center and 
instutionalizing long-term development training for ACF employees. 
Supports the daily work and special projects of ACF employees by 
managing for Information Resource Center (library).
    e. Delete Paragraph K in its entirety.

    Dated: December 3, 1998.
Elizabeth M. James,
Deputy Assistant Secretary for Administration.
[FR Doc. 98-33324 Filed 12-15-98; 8:45 am]
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