[Federal Register Volume 63, Number 239 (Monday, December 14, 1998)]
[Notices]
[Pages 68736-68749]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-33042]


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DEPARTMENT OF DEFENSE

Defense Threat Reduction Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Threat Reduction Agency, DoD.
ACTION: Privacy Act systems of records, republication.

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SUMMARY: On October 1, 1998, the Defense Threat Reduction Agency was 
formed by the consolidation of selected elements of the Office of the 
Secretary of Defense Staff and the Defense Special Weapons Agency. As a 
result of this consolidation, two former Office of the Secretary of 
Defense Privacy Act systems of records notices (DOSIA 01, entitled OSIA 
Treaty Inspection Manpower Management System (July 18, 1996, 61 FR 
37447) and DUSDA 05, entitled Human Radiation Research Review (August 
1, 1996, 61 FR 40201)) were transferred to the Defense Threat Reduction 
Agency.
    In addition, existing Defense Threat Reduction Agency notices are 
being republished to reflect name and administrative changes made to 
the notices because of the consolidation.
DATES: This proposed action will be effective without further notice on 
January 13, 1999, unless comments are received which result in a 
contrary determination.
ADDRESSES: Send comments to General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
FOR FURTHER INFORMATION CONTACT: Ms. Sandy Barker at (703) 810-4561.
SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency systems 
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed administrative amendments are not within the purview 
of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, which requires the submission of a new or altered system 
report.
    Dated: December 8, 1998.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

DEFENSE THREAT REDUCTION AGENCY

REQUESTING RECORDS

    Records are retrieved by name or by some other personal identifier. 
It is therefore especially important for expeditious service when 
requesting a record that particular attention be provided to the 
Notification and/or Access Procedures of the particular record system 
involved so as to furnish the required personal identifiers, or any 
other pertinent personal information as may be required to locate and 
retrieve the record.

BLANKET ROUTINE USES

    Certain `blanket routine uses' of the records have been established 
that are applicable to every record system maintained within the 
Department of Defense unless specifically stated otherwise within a 
particular record system. These additional blanket routine uses of the 
records are published below only once in the interest of simplicity, 
economy and to avoid redundancy.

LAW ENFORCEMENT ROUTINE USE

    In the event that a system of records maintained by this component 
to carry out its functions indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or by regulation, rule or order issued 
pursuant thereto, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
state, local, or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation or order issued pursuant 
thereto.

DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

    A record from a system of records maintained by this component may 
be disclosed as a routine use to a Federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, such as current licenses, if necessary 
to obtain information relevant to a component decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant or other benefit.

DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

    A record from a system of records maintained by this component may 
be disclosed to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant or other 
benefit by the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.

CONGRESSIONAL INQUIRIES ROUTINE USE

    Disclosure from a system of records maintained by this component 
may be made to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual.

PRIVATE RELIEF LEGISLATION ROUTINE USE

    Relevant information contained in all systems of records of the 
Department of Defense published on or before August 22, 1975, may be 
disclosed to the Office of Management and Budget in connection with the 
review of private

[[Page 68737]]

relief legislation as set forth in OMB Circular A-19 at any stage of 
the legislative coordination and clearance process as set forth in that 
Circular.

DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

    A record from a system of records maintained by this component may 
be disclosed to foreign law enforcement, security, investigatory, or 
administrative authorities in order to comply with requirements imposed 
by, or to claim rights conferred in, international agreements and 
arrangements including those regulating the stationing and status in 
foreign countries of Department of Defense military and civilian 
personnel.

DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

    Any information normally contained in IRS Form W-2 which is 
maintained in a record from a system of records maintained by this 
component may be disclosed to state and local taxing authorities with 
which the Secretary of the Treasury has entered into agreements 
pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to 
those state and local taxing authorities for which an employee or 
military member is or was subject to tax regardless of whether tax is 
or was withheld. This routine use is in accordance with Treasury Fiscal 
Requirements Manual Bulletin Number 76-07.

DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

    A record from a system of records subject to the Privacy Act and 
maintained by this component may be disclosed to the Office of 
Personnel Management concerning information on pay and leave, benefits, 
retirement deductions, and any other information necessary for the 
Office of Personnel Management to carry out its legally authorized 
Government-wide personnel management functions and studies.

DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

    A record from a system of records maintained by this component may 
be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.

DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged, or retired from 
the Armed Forces, information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual, the U.S. Government will be liable for the losses 
the facility may incur.

DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION 
ROUTINE USE

    A record from a system of records maintained by this component may 
be disclosed as a routine use to the General Services Administration 
for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906.

DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
ADMINISTRATION ROUTINE USE

    A record from a system of records maintained by this component may 
be disclosed as a routine use to the National Archives and Records 
Administration for the purpose of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906.

DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE

    A record from a system of records maintained by this component may 
be disclosed as a routine use to the Merit Systems Protection Board, 
including the Office of the Special Counsel for the purpose of 
litigation, including administrative proceedings, appeals, special 
studies of the civil service and other merit systems, review of OPM or 
component rules and regulations, investigation of alleged or possible 
prohibited personnel practices; including administrative proceedings 
involving any individual subject of a DOD investigation, and such other 
functions, promulgated in 5 U.S.C 1205 and 1206, or as may be 
authorized by law.

COUNTERINTELLIGENCE PURPOSES ROUTINE USE

    A record from a system of records maintained by this component may 
be disclosed as a routine use outside the DOD or the U.S. Government 
for the purpose of counterintelligence activities authorized by U.S. 
Law or Executive Order or for the purpose of enforcing laws which 
protect the national security of the United States.
HDTRA 001

System name:
    Employee Assistance Program.

System location:
    Office of Manpower and Personnel, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.
    Civilian Personnel Office, Building 20203A, Kirtland Air Force 
Base, Albuquerque, NM 87115-5000.

Categories of individuals covered by the system:
    All civilian employees in appropriated and non-appropriated fund 
activities who are referred by management for, or voluntarily request, 
counseling assistance.

Categories of records in the system:
    Case records on employees which are maintained by counselors, 
supervisors, and civilian personnel offices, that consist of 
information on condition, current status, and progress of employees or 
dependents who have alcohol, drug, or emotional problems (referrals 
only).

Authority for maintenance of the system:
    The Drug Abuse Prevention, Treatment, and Rehabilitation Act, as 
amended; Employee Assistance Program, 42 CFR Chapter I, Subchapter A; 5 
U.S.C. 7904 and E.O. 9397 (SSN).

Purpose(s):
    For use by the Drug and Alcohol Abuse Coordinator in referring 
individuals for counseling and by management officials for follow-up 
actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    In order to comply with provisions of 42 U.S.C. 290dd-2, the DTRA 
``Blanket

[[Page 68738]]

Routine Uses'' do not apply to this system of records.
    Records in this system may not be disclosed without the prior 
written consent of such patient, unless the disclosure would be:
    To medical personnel to the extent necessary to meet a bona fide 
medical emergency.
    To qualified personnel for the purpose of conducting scientific 
research, management audits, financial audits, or program evaluation, 
but such personnel may not identify, directly or indirectly, any 
individual patient in any report of such research, audit, or 
evaluation, or otherwise disclose patient identities in any manner; and
    If authorized by an appropriate order of a court of competent 
jurisdiction granted after application showing good cause therefor.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Case records are stored in paper file folders.

Retrievability:
    Retrieved by the individuals Social Security Number.

Safeguards:
    Buildings are protected by security guards and an intrusion alarm 
system. Records are maintained in locked security containers accessible 
only to personnel who are properly screened, cleared and trained.

Retention and disposal:
    Records are purged of identifying information within five years 
after termination of counseling or destroyed when they are no longer 
useful.

System manager(s) and address:
    Chief, Manpower and Personnel, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
    The letter should contain the full name, Social Security Number, 
and signature of the requester and the approximate period of time, by 
date, during which the case record was developed.

Record access procedure:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the General 
Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, Dulles, 
VA 20166-7517.
    The letter should contain the full name, Social Security Number, 
and signature of the requester and the approximate period of time, by 
date, during which the case record was developed.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    Counselors, other officials, individuals or practitioners, and 
other agencies both in and outside of Government.

Exemptions claimed for the system:
    None.
HDTRA 002

System name:
    Employee Relations.

System location:
    Office of Manpower and Personnel, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.
    Civilian Personnel Office, Building 20203A, Kirtland Air Force 
Base, Albuquerque, NM 87115-5000.

Categories of individuals covered by the system:
    Civilian employees and former employees paid from appropriated 
funds serving under career, career-conditional, temporary and excepted 
service appointments on whom suitability, discipline, grievance, and 
appeal records exist.

Categories of records in the system:
    Documents and information pertaining to discipline, grievances, and 
appeals.

Authority for maintenance of the system:
    5 U.S.C. 1302, 3301, 3302, 7301; E.O. 11557; E.O. 11491; E.O. 12564 
and E.O. 9397 (SSN).

Purpose(s):
    For use by agency officials and employees in the performance of 
their official duties related to management of civilian employees and 
the processing, administration and adjudication of discipline, 
grievances, suitability and appeals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Appeals examiners of the Merit Systems Protection Board to 
adjudicate appeals.
    The Comptroller General or his authorized representatives and the 
Attorney General of the United States or his authorized representatives 
in connection with grievances, disciplinary actions, suitability, and 
appeals, and to Federal Labor Relations officials in the performance of 
official duties.
    The `Blanket Routine Uses' published at the beginning of DTRA's 
compilation of system of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper folders.

Retrievability:
    Records at Defense Threat Reduction Agency are retrieved 
alphabetically by last name of individual. Records at Kirtland Air 
Force Base are filed by Social Security Number.

Safeguards:
    Buildings are protected by security guards and an intrusion alarm 
system. Records are maintained in locked security containers in a 
locked room accessible only to personnel who are properly screened, 
cleared and trained.

Retention and disposal:
    Records are destroyed upon separation of the employee from the 
agency or in accordance with appropriate records disposal schedules.

System manager(s) and addresses:
    Chief, Manpower and Personnel, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records

[[Page 68739]]

should address written inquiries to the General Counsel, Defense Threat 
Reduction Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
    The letter should contain the full name and signature of the 
requester and the approximate period of time, by date, during which the 
case record was developed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    The letter should contain the full name and signature of the 
requester and the approximate period of time, by date, during which the 
case record was developed.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    Supervisors or other appointed officials designated for this 
purpose.

Exemptions claimed for the system:
    None.
HDTRA 004

System name:
    Nuclear Weapons Accident Exercise Personnel Radiation Exposure 
Records.

System location:
    Defense Nuclear Weapons School, Defense Threat Reduction Agency, 
1900 Wyoming Boulevard, SE, Kirtland Air Force Base, Albuquerque, NM 
87117-5669.

Categories of individuals covered by the system:
    Military and civilian employees of the Department of Defense and 
other federal, state, and local government agencies, contractor 
personnel, and visitors from foreign countries, who participated in 
planned exercises.

Categories of records in the system:
    Name; Social Security Number; date of birth; service; grade/rank; 
specialty code; job series or profession; experience with radioactive 
materials such as classification as `radiation worker;' use of film 
badge or other dosimetric device; respiratory protection equipment; 
training and actual work in anti-contamination clothing and 
respirators; awareness of radiation risks associated with exercises; 
previous radiation exposure; role in exercise; employer/organization 
mailing address and telephone; unit responsible for individuals 
radiation exposure records; time in exercise radiological control area; 
and external and internal radiation monitoring and/or dosimetry 
results.

Authority for maintenance of the system:
    42 U.S.C. 2013 and 2201 (Atomic Energy Act of 1954) and 10 CFR 
parts 10 and 20; 5 U.S.C. 7902 and 84 Stat. 1599 (Occupational Safety 
and Health Act of 1970) and 29 CFR subparts 1910.20 and 1910.96; E.O. 
12196, as amended, February 26, 1980, (Occupational Safety and Health 
Programs for Federal Employees); and E.O. 9397 (SSN).

Purpose(s):
    For use by agency officials and employees in determining and 
evaluating individual and exercise collective radiation doses and in 
reporting dosimetry results to individuals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Officials and employees of other government agencies, authorized 
government contractors, current or potential employers, national, state 
and local government organizations and foreign governments in the 
performance of official duties related to evaluating, reporting and 
documenting radiation dosimetry data.
    Officials of government investigatory agencies in the performance 
of official duties relating to enforcement of Federal rules and 
regulations.
    The `Blanket Routine Uses' published at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, assessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on computer printouts and in paper files 
folders.

Retrievability:
    Records may be retrieved by names, Social Security Number, service 
or organization, grade/rank, dosimeter number, or date and place of 
participation.

Safeguards:
    Records and computer printouts are available only to authorized 
persons with an official need to know. The files are in a secure office 
area with limited access during duty hours. The office is locked during 
non-duty hours.

Retention and disposal:
    All records are retained permanently.

System manager(s) and address:
    Commander, Defense Nuclear Weapons School, Defense Threat Reduction 
Agency, 1900 Wyoming Boulevard, SE, Kirtland Air Force Base, 
Albuquerque, NM 87117-5669.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
    Inquiry should contain full name and Social Security Number of the 
individual and applicable dates of participation, if available. Visits 
can be arranged with the system manager.

Record access procedure:
    Individuals seeking access to information about themselves 
contained in this system of records should address inquiries to the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.
    Inquiry should contain full name and Social Security Number of the 
individual and applicable dates of participation, if available. Visits 
can be arranged with the system manager.
    Requests from current or potential employers must include a signed 
authorization from the individual.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    Information in this system of records was supplied directly by the 
individual;

[[Page 68740]]

or derived from information supplied by the individual; or supplied by 
a contractor or government dosimetry service; or developed by radiation 
measurements at the exercise site.

Exemptions claimed for the system:
    None.
HDTRA 005

System name:
    Manpower/Personnel Management System.

System location:
    Primary location: Office of Manpower and Personnel, Defense Threat 
Reduction Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
    Secondary locations: Office of Manpower and Personnel, Defense 
Threat Reduction Agency, 6801 Telegraph Road, Alexandria, VA 22310-
3398.
    Technology Security Directorate, Defense Threat Reduction Agency, 
400 Army Navy Drive, Arlington, VA 22202-2884.
    Defense Threat Reduction Agency, Albuquerque Operations, 1680 Texas 
Street, SE, Kirtland Air Force Base, Albuquerque, NM 87117-5669 and 
Johnston Atoll.

Categories of individuals covered by the system:
    Any individual, military or civilian, employed by DTRA.

Categories of records in the system:
    File contains the following information on all personnel assigned 
to DTRA: Social Security Number; agency; employee name; birth date; 
veteran's preference; tenure group; service computation date; federal 
employees group life insurance; time and attendance, leave, and 
overtime approval forms; retirement code; nature of action code; 
effective date of action; position number; pay plan; occupation code; 
functional classification code; grade; step; pay basis; salary; 
supervisory position; location code/duty station; position occupied; 
work schedule; pay rate determinant; sex; citizen status; date entered 
present grade; date entered present step; separation date; reason for 
separation (quit code); cost center; academic discipline; career 
conditional appointment date (conversion to career); education level; 
degree date; purpose of training; type of training; source of training; 
special interest; direct cost; indirect cost; date of completion; on-
duty hours; off-duty hours; JTD paragraph number; JTD line number; 
competitive level; military service retirement date; uniformed service; 
joint specialty officer; service position number; career status; 
officer evaluation report date (Army only); highest professional 
military education; rank; grade; status of incumbent in Personnel 
Reliability Program (PRP); date of latest PRP certification;' promotion 
sequence number; service commissioned (military); service pay grade 
(rank); Agency sub-element code; submitting office number; retired 
military code; bureau; unit identification code; program element code; 
civil function code; guard/reserve technician; appropriation code; 
active/inactive strength designation; work center code; projected 
vacancy date; targeted grade; position title; date of last equivalent 
increase; fair labor standards act designator; health benefits 
enrollment code; type and date of incentive award; civil service or 
other legal authority; date probationary period begins; performance 
rating; due date for future action; position tenure; leave category; 
personnel authorized; projected personnel requirement; special 
experience identifiers; additional duties; manpower track: facility; 
branch of service; date of rank; primary/Alternate specialty; control 
specialty; last OER/EER; total commissioned service date; total active 
service date; date of arrival; projected rotation date; security 
clearance; marital status; spouse's name; dependents; address (Number 
and street, city, state, Zip Code); phones (home and duty); handicap 
code; minority group designator; aggregate program element code; 
position indicator; academic degree requirements; directorate/
department, division, branch, and section office titles; service 
authorization position number; physical profile; nature of action code 
No. 2; annuitant indicator; Vietnam veteran; entered present position; 
future action type; agency submitting element; submitting office code; 
merit pay designator; bargaining unit designator; old Social Security 
Number; course title host; tuition; Transportation Per Diem; hourly 
rate; training grade level; administrative cost; type of career 
training program.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, 4103; Pub. L. 
89-554, September 6, 1966; and E.O. 9397 (SSN).

Purpose(s):
    For use by officials and employees of the Defense Threat Reduction 
Agency in the performance of their official duties related to the 
management of civilian and military employee programs and for 
preparation and publication of personnel rosters to facilitate 
communications/contact for official, or emergency purposes.
    To compile and consolidate reports relating to manpower 
authorization/assigned strengths and to record personnel data and use 
that data to compile information as required by management officials 
within the agency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Representatives of the Merit Systems Protection Board on matters 
relating to the inspection, survey, audit or evaluation of the civilian 
programs or such other matters under the jurisdiction of that 
organization.
    The Comptroller General or any of his authorized representatives in 
the course of performance of duties of the General Accounting Office 
relating to civilian programs.
    Duly appointed Hearing Examiners or Arbitrators for the purpose of 
conducting hearings in connection with an employee grievance.
    The ``Blanket Routine Uses'' published at beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated records are stored on magnetic tapes, discs, computer 
printouts, and on punched cards. Manual records are stored in paper 
file folders and card file boxes.

Retrievability:
    Automated records are retrieved by employee name, Social Security 
Number or Position Service Number (PSN). Manual records are retrieved 
by employee's last name and PSN.

Safeguards:
    The computer facility and data base are located in a restricted 
area accessible only to authorized personnel that are properly 
screened, cleared, and trained. Terminal users are within a restricted 
area. Use of these terminals are by authorized personnel who have a 
need to acquire data from the database. Terminal users are cleared, 
provided proper training and are assigned a

[[Page 68741]]

password/code to retrieve data. Manual records and computer printouts 
are available only to authorized personnel having a need to know. 
Buildings are protected by security guards and/or an intrusion alarm 
system.

Retention and disposal:
    Computer magnetic tapes are permanent. Manpower's manual records 
are maintained indefinitely and all personnel manual records are kept 
until the employee departs. Monthly reports are destroyed at the end of 
each fiscal year; annual reports are retained in 5-year blocks, 
transferred to the Washington National Records Center, and offered to 
National Archives and Records Administration 20 years after cutoff.

System manager(s) and address:
    Chief, Manpower and Personnel, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
    The letter should contain the full name, Social Security Number, 
and signature of the requester and the approximate period of time, by 
date, during which the record was developed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    Written requests for information should contain the full name, 
Social Security Number, and signature of individual. For personal 
visits, the individual should provide military or civilian 
identification card.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    Information is extracted from military and civilian personnel 
records, Joint Manpower Program documents and voluntarily submitted by 
individual.

Exemptions Claimed for the System:
    None.
HDTRA 006

System name:
    Employees Occupational Health Programs.

System location:
    Office of Safety and Occupational Health, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.

Categories of individuals covered by the system:
    Any individual, military or civilian, employed by the Defense 
Threat Reduction Agency (DTRA) and General Services Agency employees 
assigned to DTRA.

Categories of records in the system:
    File contains a variety of records relating to an employee's 
participation in the DTRA Occupational Health Program. Information 
which may be included in this system are the employee's name, Social 
Security Number, date of birth, weight, height, blood pressure, medical 
history, blood type, nature of injury or complaint, type of treatment/
medication received, immunizations, examination findings and laboratory 
findings, exposure to occupational hazards.

Authority for maintenance of the system:
    5 U.S.C. 7901 et seq., Pub. L. 79-658; and E.O. 9397 (SSN).

Purpose(s):
    For use by authorized medical personnel in providing any medical 
treatment or referral; to provide information to agency management 
officials pertaining to job-related injuries or potential hazardous 
conditions' and to provide information relative to claims or 
litigation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The Office of Personnel Management, and the Federal Labor Relations 
Authority (including the General Counsel) in the Performance of 
official duties.
    The Department of Labor in connection with claims for compensation.
    The Department of Justice in connection with litigation relating to 
claims.
    The Occupational Safety and Health Agency in connection with job-
related injuries, illnesses, or hazardous condition.
    The ``Blanket Routine Uses'' published at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper file folders in a locked file cabinet.

Retrievability:
    Records may be retrieved by the individual's name and Social 
Security Number.

Safeguards:
    During the employment of the individual, medical records are 
maintained in files located in a secured room with access limited to 
those whose official duties require access. Buildings are protected by 
security guards and an intrusion alarm system.

Retention and disposal:
    Records are retained until the individual leaves the DTRA. Records 
are combined with the Official Personnel Folder which is forwarded to 
the Federal Personnel Records Center or to the new employing agency, as 
appropriate.

System manager(s) and address:
    Chief, Office of Safety and Occupational Health, Defense Threat 
Reduction Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
    The letter should contain the full name, Social Security Number and 
signature of the requester and the approximate period of time, by date, 
during which the case record was developed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address

[[Page 68742]]

written inquires to the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
    Written requests for information should contain the full name, 
Social Security Number, and signature of the requester. For personal 
visits the individual should provide a military or civilian 
identification card.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    Information is supplied directly by the individual, or derived from 
information supplied by the individual, or supplied by the medical 
officer or nurse providing treatment or medication, or supplied by the 
individual's private physician.

Exemptions claimed for the system:
    None.
HDTRA 007

System name:
    Security Operations.

System location:
    Primary location: Security Office, Defense Threat Reduction Agency, 
45045 Aviation Road, Dulles, VA 20166-7517.
    Secondary locations: Security Office, Defense Threat Reduction 
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
    Technology Security Directorate, Defense Threat Reduction Agency, 
400 Army Navy Drive, Arlington, VA 22202-2884.
    Albuquerque Operations, Defense Threat Reduction Agency, 1680 Texas 
Street, SE, Kirtland Air Force Base, Albuquerque, NM 87117-5669.

Categories of individuals covered by the system:
    All military and civilian personnel assigned to, or employed by 
Defense Threat Reduction Agency (DTRA).
    Other U.S. Government personnel, U.S. Government contractors, 
foreign government representatives, and visitors from foreign 
countries.

Categories of records in the system:
    Name; Social Security Number; date and place of birth; height; 
weight; hair/eye color; citizenship; grade/rank; service; organization; 
security clearance; date of clearance; basis special accesses; courier 
authorization; continuous access roster expiration date; badge number; 
vehicle ID and sticker Number; special intelligence access; expiration 
date; agency; billet number; list of badges/passes issued; list of keys 
issued; conference title; conference duties; location; Department of 
Defense Form 398 ``Statement of Personal History;'' Reports of 
Investigation; visit requests; conference rosters; clearance and 
special access rosters; picture identification; and correspondence 
concerning adjudication/passing of clearances.

Authority for maintenance of the system:
    E.O. 10450, Security Requirements for Government Employment, 27 
April 1953, as amended by E.O.s 10491, 10531, 10548, 10558, 11605, and 
11785; E.O. 12065, ``National Security Information,'' 28 June 1978; 
Section 21 of the Internal Security Act of 1950 (Pub. L. 831); Section 
145 of the Atomic Energy Act of 1954, as amended by Pub. L. 83-703, 42 
U.S.C. 2185; and E.O. 9397 (SSN).

Purpose(s):
    For use by officials and employees of the Defense Threat Reduction 
Agency and other DoD Components in the performance of their official 
duties related to determining the eligibility of individuals for access 
to classified information, access to buildings and facilities, or to 
conferences over which DTRA has security responsibility.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Officials and employees of Government contractors and other 
Government agencies in the performance of their official duties related 
to the screening and selection of individuals for security clearances 
and/or special authorizations, access to facilities or attendance at 
conferences.
    The ``Blanket Routine Uses'' published at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated records are stored on magnetic tapes, discs, computer 
printouts, and/or hard drives. Manual records are stored in paper file 
folders, card files and paper rosters.

Retrievability:
    Automated records are retrieved by individual's last name, Social 
Security Number, conference title, and by type of badge issued. Manual 
records are retrieved by individuals last name, Social Security Number, 
organization or subject file.

Safeguards:
    The computer facility and terminals are located in restricted areas 
accessible only to authorized personnel. Manual records and computer 
printouts are available only to authorized persons with an official 
need to know. Buildings are protected by security guards and an 
intrusion alarm system.

Retention and disposal:
    Computer records on individuals are erased upon termination of an 
individual's affiliation with DTRA; personnel security files are 
destroyed within thirty days from the date of termination of an 
individual's employment, assignment or affiliation with DTRA. Manual 
records or conference attendees, visitors, and visit certifications to 
other agencies are maintained for two years and destroyed.

System manager(s) and address:
    Chief, Security Office, Defense Threat Reduction Agency, 45045 
Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    Written requests for information should contain the full name, home 
address, Social Security Number, date and place of birth. For personal 
visits, the individual must be able to provide identification showing 
full name, date

[[Page 68743]]

and place of birth, and their Social Security Number.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    Information is extracted from military and civilian personnel 
records, investigative files, and voluntarily submitted by the 
individual. Other Government agencies, law enforcement officials and 
contractors may provide the same data.

Exemptions claimed for the system:
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 318. For additional 
information contact the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
HDTRA 010

System name:
    Nuclear Test Participants.

System location:
    Nuclear Test Personnel Review Office, Special Weapons Technology, 
Defense Threat Reduction Agency, 6801 Telegraph Road, Alexandria, VA 
22310-3398.

Categories of individuals covered by the system:
    Military and DoD civilian participants of the U.S. nuclear testing 
programs, military occupation forces assigned to Hiroshima or Nagasaki 
from August 6, 1945 to July 1, 1946, and individuals who participated 
in the cleanup of Enewetak Atoll.

Categories of records in the system:
    Name, rank, grade, service number, Social Security Number, last 
known or current address, dates and extent of test participation, 
exposure data, unit of assignment, medical data, and documentation 
relative to administrative claims or civil litigation.

Authority for maintenance of the system:
    Atomic Energy Act of 1954, 42 U.S.C. 2013, Tasking Memorandum from 
Office of the Secretary of Defense to the Director, Defense Nuclear 
Agency dated 28 Jan 78, Subject: DoD Personnel Participation in 
Atmospheric Nuclear Weapons Testing and Military Construction 
Appropriations Act of 1977 (Pub. L. 94-367), DNA OPLAN 600-77, Cleanup 
of Enewetak Atoll, and the Radiation Exposure Compensation Act (Pub. L. 
100-426, as amended by Pub. L. 100-510); and E.O. 9397 (SSN).

Purpose(s):
    For use by agency officials and employees, or authorized 
contractors, and other DoD components in the preparation of the 
histories of nuclear test programs; to conduct scientific studies or 
medical follow-up programs and to provide data or documentation 
relevant to the processing of administrative claims or litigation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    National Research Council and the Center for Disease Control, for 
the purpose of conducting epidemiological studies on the effects of 
ionizing radiation on participants of nuclear test programs.
    Department of Labor and the Department of Justice for the purpose 
of processing claims by individuals who allege job-related disabilities 
as a result of participation in nuclear test programs and for 
litigation actions.
    Department of Energy for the purpose of identifying DOE and DOE 
contractor personnel who were, or may be in the future, involved in 
nuclear test programs; and for use in processing claims or litigation 
actions.
    Department of Veterans Affairs for the purpose of processing claims 
by individuals who allege service-connected disabilities as a result of 
participation in nuclear test programs and for litigation actions' and 
to conduct epidemiological studies on the effect of radiation on 
nuclear test participants.
    Information may be released to individuals or their authorized 
representatives.
    The ``Blanket Routine Uses'' published at the beginning of DTRA's 
compilation of system of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in files folders, microfilm/fiche, computer magnetic 
tape disks, and printouts in secure computer facilities.

Retrievability:
    Name, Social Security Number, service number, or military ID 
number.

Safeguards:
    Paper records are filed in folders, microfilm/fiche and computer 
printouts stored in area accessible only by authorized personnel. 
Buildings are protected by security guards and intrusion alarm systems. 
Magnetic tapes are stored in a vault in a controlled area within 
limited access facilities. Access to computer programs is controlled 
through software applications which require validation prior to use.

Retention and disposal:
    Records are retained for 75 years after termination of case.

System manager(s) and address:
    NTPR Program Manager, Nuclear Test Personnel Review Office, Special 
Weapons Technology Directorate, Defense Threat Reduction Agency, 6801 
Telegraph Road, Alexandria, VA 22310-3398.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

[[Page 68744]]

Record source categories:
    Retired Military Personnel records form the National Personnel 
Records Center, US DTRA Form 10 from individuals voluntarily contacting 
DTRA or other elements of DoD or other Government Agencies by phone or 
mail. DoD historical records, dosimetry records and records from the 
Department of Energy, Department of Veterans Affairs, the Social 
Security Administration, the Internal Revenue Service, and the 
Department of Health and Human Service.

Exemptions claimed for the system:
    None.
HDTRA 011

System name:
    Inspector General Investigation Files.

System location:
    Office of the Inspector General, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.

Categories of individuals covered by the system:
    Any person who is the subject of or a witness for an Inspector 
General investigation.

Categories of records in the system:
    The system contains files on individual investigations including 
investigative reports and related documents generated during the course 
of or subsequent to an investigation.
    Reports of investigation contain the authority for the 
investigation, matters investigated, narrative, documentary evidence, 
and transcripts of verbatim testimony or summaries thereof.
    The system includes ``Hotline'' telephone logs, investigator work 
papers and memoranda and letter referrals to management or others, and 
a chronological listing for identification and location of files.

Authority for maintenance of the system:
    5 U.S.C. 4 App. 4(a)(1) and 6(a)(2); 10 U.S.C. 140; and E.O. 9397 
(SSN).

Purpose(s):
    To investigate the facts and circumstances surrounding allegations 
or problems reported to the OIG.
    Open and closed case listings are used to manage investigations, to 
produce statistical reports, and to control various aspects of the 
investigative process.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``Blanket Routine Uses'' set forth at the beginning of the 
DTRA's compilation of systems of records notices will apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, computer disks and log books.

Retrievability:
    Retrieved alphabetically by surname of individual, year, 
investigation number, hotline case number, referral number or 
investigative subject matter.

Safeguards:
    Access is limited to the Inspector Generals staff, and, as 
delegated by the Commanding Officer, or Officer-in-Charge, on a need to 
know basis. Case records are maintained in locked security containers.
    Automated records are controlled by limiting physical access to 
terminals and by the use of passwords. Work areas are sight controlled 
during normal duty hours. Buildings are protected by security guards 
and an intrusion alarm system.

Retention and disposal:
    Requests for assistance and/or complaints acted on by the Inspector 
General are retained at the agency for 2 years and subsequently 
destroyed as classified waste.
    Computer disks are cleared, erased or destroyed when no longer 
useful.

System manager(s) and address:
    Office of the Inspector General, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    Individual should provide their name, address, and proof of 
identity (photo identification for in person access or an unsworn 
declaration in accordance with 28 U.S.C. 1746 or a notarized statement 
may be required for identity verification).

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    Individuals should provide their name, address, and proof of 
identity (photo identification for in person access or an unsworn 
declaration in accordance with 28 U.S.C. 1746 or a notarized statement 
may be required for identity verification).

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    From the individual, DTRA records and reports, DTRA employees, 
witnesses, informants, and other sources providing or containing 
pertinent information.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 318. For additional information 
contact the General Counsel, Defense Threat Reduction Agency, 45045 
Aviation Drive, Dulles, VA 20166-7517.
HDTRA 012

System name:
    Carpooling Program.

System location:
    Primary location: Defense Threat Reduction Agency, 6801 Telegraph 
Road, Alexandria, VA 22310-3398.
    Secondary locations:
    Defense Threat Reduction Agency, 45045 Aviation Road, Dulles, VA 
20166-7517.

[[Page 68745]]

    Technology Security Directorate, Defense Threat Reduction Agency, 
400 Army Navy Drive, Arlington, VA 22202-2884.

Categories of individuals covered by the system:
    All military and civilian personnel assigned to, or employed by 
Defense Threat Reduction Agency, other U.S. Government personnel, and 
U.S. Government contractors who elect to participate in the program.

Categories of records in the system:
    Name of individual, home address and phone number, office phone 
number, working hours, map coordinate of home or nearby reference 
points, and similar information.

Authority for maintenance of the system:
    Federal Property and Administrative Service Act of 1949, 63 Stat. 
377, as amended.

Purpose(s):
    To assist members and applicants in contacting one another and 
provide printout of individuals in the system to other participants who 
desire to arrange a carpool.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the states of Maryland, Virginia, 
and the District of Columbia for inclusion in their Ridesharing 
Programs.
    The ``Blanket Routine Uses'' published at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer magnetic tapes, disks, and paper printouts, and manual 
storage within self-help carpool locator board.

Retrievability:
    Information is accessed and retrieved by name and home address map 
grid for automated system. Information is manually accessed and 
retrieved from cards in map grids for locator board.

Safeguards:
    All participants have access to the data. The computer terminals 
are located in restricted areas accessible only to authorized 
personnel. Buildings are protected by security guards and an intrusion 
alarm system.

Retention and disposal:
    Data is retained only on active participants; destroyed upon 
request or reassignment.

System manager(s) and address:
    Chief, Logistics and Engineering, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    Individuals should provide name, current address, and sufficient 
information to permit locating the record.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.
    Individuals should provide name, current address, and sufficient 
information to permit locating the record.
    For personal visits, the individual should provide military or 
civilian identification card.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    From the individual.

Exemptions claimed for the system:
    None.
HDTRA 014

SYSTEM NAME:
    Student Records.

SYSTEM LOCATION:
    Defense Nuclear Weapons School, Defense Threat Reduction Agency, 
1900 Wyoming Boulevard SE, Kirtland Air Force Base, Albuquerque, NM 
87117-5669.

CATEGORIES OF INDIVIDUALS covered by THE SYSTEM:
    Any student attending the Defense Nuclear Weapons School.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Student academic records consisting of course completion; locator 
information; and related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, 4103; and 
E.O. 9397 (SSN).

PURPOSE(S):
    To determine applicant eligibility, as a record of attendance and 
training, completion or elimination, as a locator, and a source of 
statistical information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``Blanket Routine Uses'' published at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
STORAGE:
    Maintained in paper files and on computer media.

RETRIEVABILITY:
    Information may be retrieved by name or Social Security Number.

SAFEGUARDS:
    Records and computer printouts are available only to authorized 
persons with an official need to know. The files are in a secure office 
area with limited access during duty hours. The office is locked during 
non-duty hours.

RETENTION AND DISPOSAL:
    Individual academic records are retained for 75 years. Records are 
maintained at the school for five years, then subsequently retired to 
the Federal Records Center, Fort Worth, TX for the remaining 70 years 
and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Commander, Defense Nuclear Weapons School, Defense Threat Reduction 
Agency, 1900 Wyoming Boulevard SE, Kirtland Air Force Base, NM 87117-
5669.

[[Page 68746]]

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    Individuals should provide their name, Social Security Number, 
current address, and proof of identity (photo identification for in 
person access).

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.
    Individuals should provide name, Social Security Number, current 
address, and sufficient information to permit locating the record.
    For personal visits, the individual should provide military or 
civilian identification card.

CONTESTING RECORD PROCEDURES:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

RECORD SOURCE CATEGORIES:
    From the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
HDTRA 017

System Name:
    Voluntary Leave Sharing Program Records.

System Location:
    Office of Manpower and Personnel, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.
    Secondary locations: Office of Manpower and Personnel, Security 
Office, Defense Threat Reduction Agency, 6801 Telegraph Road, 
Alexandria, VA 22310-3398.
    Technology Security Directorate, Defense Threat Reduction Agency, 
400 Army Navy Drive, Arlington, VA 22202-2884.

Categories of Individuals Covered by the System:
    Individuals who have volunteered to participate in the leave 
sharing program as either a donor or recipient of annual leave.

Categories of Records in the System:
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balances, brief description of the 
medical or personal hardship which qualifies the individual for 
inclusion in the leave transfer program, the status of the hardship, 
and a statement that selected data elements may be used in soliciting 
donations.
    The file may also contain medical or physician certifications and 
DTRA approvals or denials.
    Donor records include the individual's name, organization, office, 
telephone number, Social Security Number, position title, grade, pay 
level, leave balances, number of hours being transferred (or donated 
leave), and, in the case of the transfer program, the designated leave 
recipient.

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 6331 et seq 
(Leave); 10 U.S.C. 136; 5 CFR part 630; and E.O. 9397 (SSN).

Purpose(s):
    The file is used in managing the DTRA Voluntary Leave Sharing 
Program. The recipient's name, and a brief description of the hardship, 
if authorized by the recipient, are published internally for 
solicitation purposes. The Social Security Number is obtained to ensure 
the transfer of leave from the donor's account to the recipient's 
account.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-related injury or illness; where 
the leave donor and leave recipient are employed by different Federal 
agencies, to the personnel and finance offices of the Federal agency 
involved to effectuate the leave transfer.
    The ``Blanket Routine Uses'' set forth at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Retrieved by name or Social Security Number.

Safeguards:
    Records are accessed by custodian of the records or by persons 
responsible for servicing the record system in the performance of their 
official duties. Records are stored in locked cabinets or rooms, and 
are controlled by personnel screening and computer software.

Retention and Disposal:
    Records are destroyed one year after the end of the year in which 
the file is closed.

System Manager(s) and Address:
    Chief, Manpower and Personnel, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written requests 
to the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    Individual should provide full name and Social Security Number.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written requests to the General 
Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, Dulles, 
VA 20166-7517.
    Individual should provide full name and Social Security Number.

Contesting Records Procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record Source Categories:
    Information is provided primarily by the record subject; however, 
some data may be obtained from personnel and leave records.

Exemptions Claimed for the System:
    None.

[[Page 68747]]

HDTRA 018

System Name:
    Travel Management Program.

System Location:
    Primary location: Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    Secondary location: Defense Threat Reduction Agency subordinate 
commands.

Categories of Individuals covered by the System:
    Any person, government or private, who travels on official business 
for the Defense Threat Reduction Agency or who submits a request for 
payments of a travel advance or travel claim to the Defense Special 
Weapons Agency.

Categories of Records in the System:
    Records relating to official travel of individuals, including 
travel orders, per diem vouchers, transportation requests, travel 
itinerary, and supporting documentation. Records contain individual's 
name, Social Security Number, home address and telephone number, 
employing office name and telephone number, and electronic banking 
identification codes.

Authority for Maintenance of the System:
    5 U.S.C. 2105, 5561, 5564, 5701-5708, 5721-5730, 5742; 50 U.S.C., 
app. 2160; and E.O. 9397 (SSN).

Purpose(s):
    To maintain an official travel record authorization and payment 
file system. Provides management information for control of travel 
expenditures, support documentation requirements, and provides 
reimbursement accounting for persons on official travel.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``Blanket Routine Uses'' set forth at the beginning of DTRA's 
compilation of system of records notices apply to this system.

Disclosure to Consumer Reporting Agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to 
aid in the collection of outstanding debts owed to the Federal 
government; typically to provide an incentive for debtors to repay 
delinquent Federal government debts by making these debts part of their 
credit records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records are maintained in file folders. Receipts for travel/
lodging will be maintained in a central location in the Office of the 
Comptroller. Electronic data is maintained on a networked computer 
system with access safeguards. The Travel Manager software Plus Program 
being utilized is operated under a Department of Defense Pilot and is 
connected to the DTRA Local Area Network. This automated system 
includes forms generation, electronic document routing, electronic 
document approval, enforcement of agency defined limits, automated 
funds availability verification and electronic interface to mainframe 
accounting.

Retrievability:
    Files may be retrieved by name or Social Security Number of 
individual or by travel order number.

Safeguards:
    Paper records are kept in filing cabinets and other storage places 
within these offices. Work areas are sight controlled during normal 
duty hours. Buildings are protected by security guards and an intrusion 
alarm system.
    Access to computer records is controlled by a user identification 
and password system. Personnel having access are limited to those 
having a need-to-know who have been trained in handling Privacy Act 
information. Additionally physical access to video display terminals is 
under strict supervisory control, access to computer peripheral 
equipment is controlled, reports are issued that are used to monitor 
use of the system, output products and storage media is labeled to warn 
individuals that they contain personal information subject to the 
Privacy Act.

Retention and Disposal:
    The automated record is retained 2 years following the final 
settlement of a travel claim. Records recorded on tapes or disks are 
disposed of by degaussing or erasing. A history hard copy file is 
maintained for 2 years and then retired to the Records Center. They are 
destroyed 7 years after retirement.

System Manager(s) and Address:
    Director, Office of Logistics and Engineering, Defense Threat 
Reduction Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    The individual should make reference to the office where assigned 
or affiliated, dates of travel and provide Social Security Number for 
positive identification.

Record Access Procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.
    The individual should make reference to the office where assigned 
or affiliated, dates of travel and provide Social Security Number for 
positive identification.

Contesting Record Procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record Source Categories:
    From the individual, the systems administrator, or the vendor of 
travel and related service. Supporting documentation is provided from 
the associated travel order, division, service providers and the 
Defense Finance and Accounting Agency.

Exemptions Claimed for the System:
    None.

[[Page 68748]]

HDTRA 019

System name:
    Treaty Inspection Information Management System.

System location:
    Defense Threat Reduction Agency, 45045 Aviation Drive, Dulles, VA 
20166-7517.

Categories of individuals covered by the system:
    Individuals affiliated with the Defense Threat Reduction Agency, 
either by military assignment, civilian employment, or contractual 
support agreement. Individuals are weapons inspectors, linguists, 
mission schedulers/planners, personnel assistants/specialists, portal 
rotation specialists, operation technicians, passport managers, 
clerical staff, and database management specialists.

Categories of records in the system:
    Information includes individual's name, Social Security Number, 
date of birth, city/state/country of birth, education, marital status, 
gender, race, civilian or military member, rank (if military), security 
clearance, years of federal service, occupational category, job 
organization and location, and emergency locator information.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, 4103; Pub. L. 
89-554 (September 6, 1966); and E.O. 9397 (SSN).

Purpose(s):
    To manage the Treaty Monitoring and Inspection activities, 
including personnel resources, manpower/billet management, passport 
status, mission scheduling and planning, inspection team composition, 
inspector and transport list management, inspector training, and 
inspection notification generation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``Blanket Routine Uses'' set forth at the beginning of DTRA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained on computer and computer output products.

Retrievability:
    Records may be retrieved by name or Social Security Number.

Safeguards:
    Records are stored in a computer system with extensive intrusion 
safeguards.

Retention and disposal:
    Records are maintained for as long as the individual is assigned to 
DTRA. Upon departure from DTRA, records concerning that individual are 
removed from the active file and retained in an inactive file for ten 
years. Information that has been held in the inactive file for ten 
years is deleted.

System manager(s) and address:
    TIIMS System Administrator, Defense Threat Reduction Agency, 45045 
Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
Drive, Dulles, VA 20166-7517.
    The inquiry should include full name and Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.
    The inquiry must include full name and Social Security Number.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, 
Dulles, VA 20166-7517.

Record source categories:
    Information is provided by the individual, obtained from other 
personnel record sources, and from the individual's superiors and 
assignment personnel.

Exemptions claimed for the system:
    None.
HDTRA 020

System name:
    Human Radiation Research Review.

System location:
    Radiation Experiments Command Center, Special Weapons Technology 
Directorate, 6801 Telegraph Road, Alexandria, VA 22310-3398.

Categories of individuals covered by the system:
    Individuals who were or may have been the subject of tests 
involving ionizing radiation or other human-subject experimentation; 
individuals who have inquired or provided information to the Department 
of Energy Helpline or the Department of Defense Human Radiation 
Experimentation Command Center concerning such testing.
    Military and DoD civilian personnel who participated in atmospheric 
nuclear testing between 1945 and 1962 or the occupation of Hiroshima 
and Nagasaki are already included in the Defense Threat Reduction 
Agency Privacy Act system of records notice HDTRA 010, Nuclear Test 
Participants and are not part of this effort. However, inquiries 
referred from the Helpline that later are determined to fall within 
this category will be included in the system.

Categories of records in the system:
    Information in the system includes an individual's name, Social 
Security Number or service number, last known or current address, 
occupational information, dates and extent of involvement in an 
experiment, exposure data, medical data, medical history of subject and 
relatives, and other documentation of exposure to ionizing radiation or 
other agents.
    The system contains information abstracted from historical records, 
and information furnished to the Department of Defense, Department of 
Energy or other Federal Agencies by affected individuals or other 
interested parties.
    Records include human radiation experimentation conducted from 1944 
to the present. However, experiments conducted after May 20, 1974 (the 
date of issuance of the Department of Health, Education and Welfare 
Regulations for the Protection of Human Subjects, 45 CFR part 46), may 
be covered by other systems of records.
    Common and routine medical practices, such as established 
diagnostic and treatment methods involving incidental exposures to 
ionizing

[[Page 68749]]

radiation are not included within this system.
    Examples of such methods are panorex radiographs for dental 
evaluations and thyroid scans for the evaluation and treatment of hypo/
hyperthyroidism.

Authority for maintenance of the system:
    10 U.S.C. 133, E.O. 12891 (January 15, 1994), E.O. 9397 (SSN).

Purpose(s):
    For use by agency officials and employees, or authorized 
contractors, and other DoD components in the preparation of the 
histories of human radiation experimentation; to conduct scientific 
studies or medical follow-up programs; to respond to Congressional and 
Executive branch inquiries; and to provide data or documentation 
relevant to the exposure of individuals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from this system of records may be disclosed to 
officials and contract personnel of the Human Radiation Experimentation 
Interagency Working Group as well as other designated government 
agencies, for the purposes described above. These agencies are the 
National Aeronautics and Space Administration; Department of Justice; 
Department of Energy; Department of Health and Human Services; 
Department of Veterans Affair; the White House Advisory Committee; 
Central Intelligence Agency; and Office of Management and Budget.
    The ``Blanket Routine Uses'' published at the beginning of DTRA's 
compilation of systems notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, microfilm/fiche, computer magnetic 
tape disks, and printouts in secure computer facilities.

Retrievability:
    Records are retrieved by case number, name, study control number, 
Social Security Number, or service number.

Safeguards:
    Access to or disclosure of information is limited to authorized 
personnel. Paper records filed in folders, microfilm/fiche and computer 
printouts are stored in areas accessible only by authorized personnel. 
Buildings are protected by security guards and intrusion alarm systems. 
Magnetic tapes are stored in a controlled area within limited access 
facilities. Access to computer programs is controlled through software 
applications that require validation prior to use.

Retention and disposal:
    Files will be retained permanently. They will be maintained in the 
custody of the command center until all claims have been settled and 
then transferred to the National Archives and Records Administration.

System manager(s) and address:
    Radiation Experiments Command Center, Special Weapons Technology 
Directorate, 6801 Telegraph Road, Alexandria, VA 22310-3398.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the General Counsel, Defense Threat Reduction 
Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
    Individual should provide full name, Social Security Number, or 
service number, and if known, case or study control number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the General 
Counsel, Defense Threat Reduction Agency, 45045 Aviation Drive, Dulles, 
VA 20166-7517.
    Individuals should provide full name, Social Security Number, or 
service number, and if known, case or study control number.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Information will be collected directly from individuals, as well as 
extracted from historical records to include personnel files and lists, 
training files, medical records, legal case files, radiation and other 
hazard exposure records, occupational and industrial accident records, 
employee insurance claims, organizational and institutional 
administrative files, and related sources. The specific types of 
records used are determined by the nature of an individual's exposure 
to radiation.

Exemptions claimed for the system:
    None.
[FR Doc. 98-33042 Filed 12-11-98; 8:45 am]
BILLING CODE 5000-04-F