[Federal Register Volume 63, Number 230 (Tuesday, December 1, 1998)]
[Notices]
[Pages 66204-66205]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-31979]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 15, 1999. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected].
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs the records to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their adminis-trative 
use by the agency of origin, the rights of the Government and of 
private persons directly affected by the Government's activities, and 
whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too in-
cludes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, National Institute of Standards and 
Technology (N1-167-98-2, 2 items, 2 temporary items). Records of the 
NIST Library in Boulder, Colorado. The records consist primarily of 
correspondence, reports, memorandums, meeting minutes, and expenditure 
reports that document Library operations during the period 1955 to 
1971.
    2. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-99-2, 3 items, 3 temporary items). Records 
relating to agreements and memorandums of understanding between NOAA 
and other public and private entities covering data sharing, technical 
assistance, and other program support responsibilities. The records 
include agreements, background and progress reports, change and 
revision documentation, and correspondence and other reports related to 
the agreements. Also included are electronic copies of documents 
created using electronic mail and word processing.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-99-4, 6 items, 6 temporary items). Records 
relating to National Weather Service sites at airports. Included are 
photographs of equipment and buildings, maps, cost estimates, Federal 
Aviation Administration permits, licenses for using real property, site 
engineering drawings, notices of proposed construction or alteration, 
and related correspondence. Also included are electronic copies of 
documents created using electronic mail and word processing.
    4. Department of Defense, Defense Logistics Agency (N1-361-99-1, 6 
items, 6 temporary items). Electronic copies of records relating to 
contracts created using electronic mail and word processing. 
Recordkeeping copies were previously approved for disposal.
    5. Department of Health and Human Services, National Institutes of 
Health (N1-443-98-1, 7 items, 7 temporary items). Microfilmed copies of 
prescriptions. This schedule also in-creases the retention period for 
logs, requisitions, and other pharmacy

[[Page 66205]]

records which were previously approved for disposal.
    6. Department of Health and Human Services, National Institutes of 
Health (N1-443-98-2, 4 items, 4 temporary items). Forms and attendance 
records relating to radiation safety training. This schedule also 
increases the retention period for records relating to the handling of 
radioactive material which were previously approved for disposal.
    7. Department of Justice, Executive Office of the United States 
Attorneys (N1-60-99-1, 5 items, 2 temporary items). Input documents and 
ad hoc reports associated with automated case management systems used 
to record case status and compile statistical reports. The annual 
compiled national data set, with documentation, and annual statistical 
reports are proposed for permanent retention.
    8. Department of Justice, United States Attorney District Offices 
(N1-118-99-1, 6 items, 6 temporary items). Automated case management 
systems used to record case status and compile statistical reports. 
Annual compilations of data accumulated by the Executive Office of the 
United States Attorneys are proposed for permanent retention in 
schedule number N1-60-99-1 (item 7 of this notice).
    9. Department of Justice, Office of the Solicitor General (N1-60-
98-11, 2 items, 2 temporary items). Docket cards dating between 1927 
and 1992, and a subsequent electronic tracking system, which serve as 
an index to cases referred to the Solicitor General. The OSG returns 
case files to the originating litigation division upon completion of 
OSG action so the cards and tracking system do not serve as an index to 
OSG records.
    10. Department of Justice, Immigration and Naturalization Service 
(N1-85-99-1, 2 items, 2 temporary items). Reduction in retention period 
of clinical records of illegal aliens detained at INS Servicing and 
Processing Centers, which were previously approved for disposal. The 
request also includes electronic copies of records created using 
electronic mail and word process-ing.
    11. Department of the Treasury, United States Secret Service (N1-
87-98-1, 1 item, 1 temporary item). Investigative case files of the 
Inspection Division where the investigation reveals that the office 
having jurisdiction is the Office of Investigations. Procedurally or 
historically significant case files of the Office of Investigations are 
permanent in a previously approved schedule.
    12. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-98-4, 6 items, 6 temporary items). Files relating to 
applications for grants to providers of services for the homeless, 
including funds for acquisition of facilities, purchase of vans, and 
per diem expenses. Also included are electronic copies of documents 
created using electronic mail and word processing.
    13. Environmental Protection Agency, Office of Pesticide Programs 
(N1-412-95-2, 48 items, 43 temporary items). Electronic and textual 
records that document review and approval processes relating to the 
registration of pesticides, including electronic copies of documents 
created using electronic mail and word processing. Temporary records 
include Pesticide Registration Documents and Reregistration Case Files, 
Notice of Supplemental Distribution of Registered Product, Novel 
Microbial Pesticide Files, Child-Resistant Packaging Files, Pesticide 
Chemical Inert Ingredient Master Files, Reregistration Fees Case Files, 
Pesticide Registration Maintenance Fee Records, Company Name and 
Address Correspondence Files, Requests for EPA Company Number, 
Laboratory Test Reports, and the Pesticide Product Label System. Series 
proposed for permanent retention include the Endangered Species Map 
Files, Label Use Information System Files, Established Tolerances 
Files, State Plans for Applicator Certification Files, and Preliminary 
Qualitative Biological Usage Analysis of Pesticide Active Ingredients 
Files.
    14. Export-Import Bank (N1-275-98-1, 1 item, 1 temporary item). 
Draft loan agreements reflecting technical changes. Records relating to 
policy issues, minutes of meetings, and final loan cases are permanent 
in a previously approved schedule.
    15. National Aeronautics and Space Administration (N1-255-97-1, 22 
items, 22 temporary items). Magnetic tapes pertaining to the Pioneer 
10, Pioneer 11, and Pioneer 12 spacecraft projects. The records consist 
of master data record tapes containing real-time telemetry data and 
electronic information concerning spacecraft location during orbit 
(trajectory and engineering data).
    16. National Science Foundation, Agency-wide (N1-307-98-1, 2 items, 
2 temporary items). Reduction in retention period for Congressional 
Correspondence Files and Congressional Correspondence Routing Sheet 
Files, which were previously approved for disposal. Records consist of 
correspondence from the Congress with replies from NSF and a reference 
card file to incoming correspondence from the Congress.
    17. President's Advisory Board on Race (N1-220-99-1, 17 items, 6 
temporary items). Audio and video tapes of meetings for which written 
transcripts were created, routine administrative correspondence, 
calendars and invitations, and web site and related design and 
management records. Also proposed for disposal are electronic copies of 
records created using electronic mail and word processing. Transcripts 
of meetings, reports, general correspondence, and other program records 
are proposed for permanent retention.
    18. Securities and Exchange Commission, Office of International 
Affairs and Office of Investor Education and Assistance (N1-266-98-1, 
10 items, 10 temporary items). Routine correspondence, such as public 
inquiries and complaints and SEC requests for information from foreign 
governments, including electronic copies of documents created using 
electronic mail and word processing; requests for technical assistance 
from the United States Agency for International Development; paper 
working copies of foreign utility company reports filed electronically; 
commercial and financial information submitted in confidence; and 
duplicate copies of records relating to treaty negotiations with 
Switzerland (originals are held as permanent by the Department of 
State).

    Dated: November 24, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 98-31979 Filed 11-30-98; 8:45 am]
BILLING CODE 7515-01-P