[Federal Register Volume 63, Number 230 (Tuesday, December 1, 1998)]
[Notices]
[Pages 66128-66129]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-31916]


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DEPARTMENT OF DEFENSE

Inspector General


Privacy Act of 1974; System of Records

AGENCY: Inspector General, DoD.
ACTION: Notice to add a system of records.

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SUMMARY: The Inspector General, DoD, proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on December 
31, 1998, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Chief, FOIA/PA Office, Assistant 
Inspector General for Administration, Information Management, 400 Army 
Navy Drive, Room 405, Arlington, VA 22202-2884.
FOR FURTHER INFORMATION CONTACT: Ms. Shirley J. Landes at telephone 
(703) 604-9777
SUPPLEMENTARY INFORMATION: The Inspector General notices for systems of 
records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
have been published in the Federal Register and are available from the 
address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on November 20, 1998, to 
the House Committee on Government Reform and Oversight, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 24, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG 17

System name:
    Voluntary Leave Transfer Program Records.

System location:
    Inspector General, Department of Defense, Personnel and Security 
Directorate, Employee Relations Division, 400 Army Navy Drive, Suite 
512, Arlington, VA 22202-2884.

Categories of individuals covered by the system:
    Individuals who have volunteered to participate in the leave 
transfer program as either a donor or a recipient.

Categories of records in the system:
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balances, number of hours requested, 
brief description of the medical or personal hardship which qualifies 
the individual for inclusion in the program, and the status of that 
hardship.
    The file may also contain medical or physician certifications and 
agency approvals or denials.
    Donor records include the individual's name, organization, office 
telephone number, Social Security Number, position title, grade, and 
pay level, leave balances, number of hours donated and the name of the 
designated recipient.

Authority for maintenance of the system:
    5 U.S.C. 6331 et seq., Leave; 10 U.S.C. 141, Inspector General; 
E.O. 9397 (SSN); and 5 CFR part 630.

Purpose(s):
    The file is used in managing the DoD Inspector General Voluntary 
Leave Transfer Program. The recipient's name, position data, 
organization, and a brief hardship description are published internally 
for passive solicitation purposes. The Social Security Number is sought 
to effectuate the transfer of leave from the donor's account to the 
recipient's account.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(a)(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-connected injury or illness; 
where leave donor and leave recipient are employed by different Federal 
agencies, to the personnel and pay offices of the Federal agency 
involved to effectuate the leave transfer.
    The `Blanket Routine Uses' set forth at the beginning of the OIG's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Records are retrieved by name or Social Security Number.

Safeguards:
    Records are accessed by custodian of the records or by persons 
responsible for servicing the record system in performance of their 
official duties. Records are stored in locked cabinets or rooms and are 
controlled by personnel screening and computer software.

Retention and disposal:
    Records are destroyed one year after the end of the year in which 
the file is closed.

[[Page 66129]]

System manager(s) and address:
    Chief, Employee Relations Division, Office of the Inspector 
General, 400 Army Navy Drive, Suite 512, Arlington, VA 22202-2884.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief, Freedom of Information Act/Privacy Act Branch, Room 405, 
400 Army Navy Drive, Arlington, VA 22202-2884.
    Individual should provide full name and Social Security Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquires to the Privacy 
Act Officer at the address above.
    Individual should provide full name and Social Security Number.

Contesting record procedures:
    The OIG's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 and may be obtained from the system manager.

Record source categories:
    Information is provided primarily by the record subject; however, 
some data may be obtained from personnel and leave records.

Exemptions claimed for the system:
    None.
[FR Doc. 98-31916 Filed 11-30-98; 8:45 am]
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